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HomeMy WebLinkAbout08/05/98 AGENDABREMERTON CITY COUNCIL 239 4TH STREET BREMERTON, WA 98337 CITY COUNCIL AGENDA AUGUST 5, '1998 CITY COUNCIL STUDY SESSION: 5:00 - 5:30 P.M. A. General Council Business CALL TO ORDER: 5:30 P.M. A. Pledge Of Allegiance B. Invocation CONSENT AGENDA Items listed below have been distributed to Council members in advance for study and will be enacted by one motion. If separate discussion is desired on an item, it may be removed from the Consent Agenda and placed on the Regular Agenda at the request of a Council member. A. #AB98-171 B. #AB98-172 // Minutes - July 22, 1998 Minutes - July 29, 1998 C. Contract Award To Fire One, Inc., For Monitoring And Maintenance Of Fire Suppression Systems #AB98-173 CLAIMS/CHECK REGISTERS 5. COUNCIL MEMBER REPORTS 6. MAYOR'S REPORT 7. PUBLIC RECOGNITION -- (Comments Limited to 3 Minutes) 8. NEW BUSINESS j~~///A. One -Year Extension Of Existing Janitorial Contract With Golden Globe Janitorial Services Inc., For City Of Bremerton Facilities B. Appointment Of ShawLee Lee To The Bremedon Housing Authority Board Of Commissioners Co Memorandum Of Agreement With Kitsap County And Others #AB98-174 ,~7 AGENDA BILL BREMERTON CITY COUNCIL SUBJECT': MINUTES - JULY 22, 1998 FOR AGENDA OF: 8-5-98 ORIGINATING DEPT: City Council ORIGINATOR: David Farr ~. President DATE SUBMITTED: 7~28-98 2. ~: (comznent on back if necessary) ENDORSEMENT __ iNFORMATION __ APPROVED Btr COUNCIL ,~SLESIDr~E~_, FOR SUBMITTAL: MAYOR 'COUNCIL PtLESIDENT ~~ 4. SIIMlW3~RY STATEMENT AND REOUiREMENT FOR COI~C!L ACTION: 8. RECOPSqENDA~%ON: 9. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: .EXPIRATION DATE: REVIEW DATE: 10. NOTICE OF ACTION PUT,LED TABLED COUNCIL DIRECTIVe: APPROVED .DISAPPROVED AMENDED 11. AGEI~DA BILL NO: TAPES #1556 & 1557 UNAPPROVED DRAFT CITY COUNCIL MEETING MINUTES J U LY 22, 1998 The regular meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4th Street, Bremerton, Washington, Wednesday July 22, 1998, at 5:30 P.M., with Council President David Fart presiding. Council members present were Jim Reed, Carol Arends, Mike Shepherd, Lon Overson, John Law, and Cecil McConnell. Councilmen Wayne Olsen and Carlos Montgomery were absent. Also present were Assistant City Attorney Doug Fortner and Deputy City Clerk Paula Johnston. The meeting opened with the Pledge of Allegiance led by Council President Farr and invocation given by Pastor Ken Hegtvedt of Lincoln Avenue Bible Church. President Farr made the following announcements: (1) The City Council held a Study Session prior to the Council meeting to discuss general Council business. (2) The City Council held a 20-minute Executive Session from 5:05 - 5:25 P.M., in the Council Conference Room. Topic to be discussed: "Real Estate." (3) The City Council held a 2-minute Executive Session to discuss a personnel issue. CONSENT AGENDA A. Minutes - July 8, 1998 #AB98-161 B. Cooperative Purchasing Agreement with #AB98-162 Island County, Washington #0035 MISlClU(McConnelllLaw) Motion to approve the Consent Agenda as presented. CLAIMS/CHECK REGISTERS Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing that had been made available to the Council. #0055 M/SiCiU(OversonlArends) On July 22, 1998, the Council does approve for payment those vouchers included and further described as follows: 22816, TAPE #1556 & 1557 City Council Reg. Mtg. Minutes July 22, 1998 Page 2 of 11 22817, 22827 through 222037 in the amount of $378,556.01; and Regular Payroll for the period ending July 15, 1998, in the amount of $798,951.18. President Farr stated he wanted to correct a miss-statement he made at the previous Council meeting, which was reported in the July 15th Minutes (page 8), as he stated. The correct statement should have been that he married Anna Laurie nine months after the City Council acted on approving implementation of fluoridation, not during the discussion of that issue. COUNCIL MEMBER REPORTS Mr. McConnell reported on the successful Fire Department on Review event on July 18, 1998, at the Perry Avenue Mall. This event was hosted by Council Districts #1,2, and 3, along with the Malls' Family Day event. Displays at that event included Aid Vehicles, a ladder fire truck, as well as an antique fire truck. There were children's games and free popcorn. He thanked the Fire Department personnel for taking their time to share their expertise with the pubic. Mr. Law concurred with Mr. McConnell's comments about the Fire Department on Review event. He too thanked the Fire Department personnel for the services they provided, even though they were challenged with a heavy demand of aid calls during that time. He also acknowledged Mrs. Moen's involvement with a display of emergency fire gear that they are trying to purchase for the Fire Department through donations. The need for and importance of that emergency fire gear will be discussed further at a later time. He complimented Mr. McConnell on a job well done overseeing distribution of the popcorn. Mr. Overson reported buildings are starting to come down near the waterfront and Art Anderson & Associates have relocated to the former Old Bank Building at 202 Pacific Avenue. He reminded everyone of the Concert on the Boardwalk this Friday evening. The band performing is "Sentimental Journey* and the concert is sponsored by the Pierce Arrow Antique Auto Club, who will have several of their vehicles on display. Mr. Shepherd reminded everyone that the next District #5 Neighborhood Meeting would be held on July 23, 1998, 6:30 P.M., at Memorial Lutheran Church. The guest speakers at that meeting will be Police Chief Paul Du Fresne and Jim Spencer, Director of Parks & Recreation. He, members of his family, and some of his neighborhood children enjoyed the concert on the boardwalk. He alerted the public about the construction going on at Evergreen Park and to plan ahead if they are planning to use picnic areas. Mrs. Arends reminded everyone that Forest Ridge Park is open for picnics. She announced Burwell Street is once again open for traffic. On July 21, 1998, she OFFICE OF CITY ATTORNEY COPY 239 4th Street · Bremerton, Washington 98337 · f360) 478-5345 · FAX f360) 478-5161 · E-mail: legal@ci.bremerton.wa.us June 30, 1998 Malcolm Fleming County Administrator Kitsap County Courthouse 614 Division Street Port Orchard WA 98366 Re: Proposed MOAs Dear Malcolm: After making a quick review of the revisions to the MOAs you faxed over this morning, we have decided to take them off the Council's agenda for tonight. Most of the proposed changes are semantics, which should have been taken care of earlier. This matter was set before the City Council so that these MOAs could be approved and the two jurisdictions could get down to the business of really negotiating the future of these areas. This does not seem the time to quibble over wording. More importantly, the County is proposing a major change in Paragraph 4 of the Port Blakely agreement that the City cannot agree to. At the meeting with the Suquamish Tribe last Thursday, the County offered to review and revise its development regulations. The City did not. The language drafted at that meeting did not require the City to revise its regulations, and that was the agreement of the parties. The language of the MOA as revised today would require the City to also review and revise its regulations. Why does the County want to require the City to take on this task now? Why wasn't this request made earlier in the process instead of the day the agreements are scheduled to go to Council? The City does not have the resources to tackle such a project at the current time. This MOA is not the vehicle to undertake such a project. What purpose is served by adding the proposed wording to Paragraph 5 b of the Port Blakely MOA? No one had objected to the language as it was until today. We see no reason to change the wording at all. The City does not object to combining the schedule paragraphs so that all the preliminary work is completed by October. The City is working diligently on the needed changes to its Comprehensive Plan, and will continue to do so with or without a MOA. Equal Opportunity Employer Perhaps another meeting is needed to get the final wording worked out. l will make myself available to attend a meeting if the parties need to do so. We are very interested in the changes the City of Port Orchard may propose for the Campus Station MOA. As it is, the MOAs are not ready for Council approval tonight. Perhaps we can get them ready soon. Sincerely, CITY OF BREMERTON GLENNA MALANCA, CITY ATTORNEY Douglas B. Fortner Assistant City Attorney CC~ Mayor Horton City Council Terrie O'Neill Phil Berry Thomas A. Goeltz TAPE #1556 & 1557 City Council Reg. Mtg. Minutes July 22, 1998 Page 3 of 11 attended a public meeting that was sponsored by the Design Team, and Landscaping Committee, who presented information on the new gateway project. The public was asked to comment on the information provided. Mr. Reed concurred with President Farr's, Mr. Overson, and Mr. Shepherd's review of the concert on the boardwalk last Friday; however, he found the grilled salmon to be the highlight of the evening. Mr. Fart stated he received a letter from former Council member Al Colvin stating that he was called out-of-town recently due to the death of his only brother, and he expressed his sincere thanks for the accolades he received for his work and the dedication of the park. He plans to attend the July 29th City Council meeting and to express his thanks publicly. He also noted Councilman Carlos Montgomery was absent due to his being hospitalized for a brief time for a somewhat routine cardiovascular procedure. LEGISLATIVE REPORT: At the July 15, 1998, City Council meeting, Bremerton resident Del Knauss asked if the Mayor's option included making the Council Pay Commission an advisory board only on setting Council's salary, and would the City Council be the ones voting on a separate ordinance setting their salary. Response: Mayor Horton intends to call the Pay Commission together every other year, which falls on a Council election year, to review the City Council's salary and forward a recommendation. That recommendation would then be presented to the City Council in Ordinance form for their consideration. If approved, the new salary would go into effect the first of the New Year. At the July 15, 1998 City Council meeting, Bremerton resident Susan Brown reported the Ethics Commission members that Mayor Horton had selected have not been notified of their appointment. Response: Today, Mayor Horton's Office sent letters to the individuals that were appointed to the Ethics Commission announcing their selection to serve in that capacity, and that the City Attorney Glenna Malanca would be contacting them to set up a meeting with them. MAYOR'S REPORT - NONE PUBLIC RECOGNITION Brian D. Jones, President of Westpark/Tara Heights Resident Council, invited the Council and the public to attend the "National Nights Out" celebration to be held on a Tuesday night, August 4, 1998. The theme for the event is "America's TAPE #1556 & 1557 - City Council Reg. Mtg. Minutes, July 22, 1998 Page 4 of 11 Night Out Against Crime", and is part of a nation-wide program. Activities will include a barbecue with free hamburgers, a bike tour of Westpark, speakers and demonstrations and a "Take Back Our Streets" flashlight parade at 10:00 P.M. For additional information, please call 479-8108. Carol Atkinson, Bremerton Main Street Association, thanked the Councilman who went to the first in a series of Concerts on the Boardwalk, and also for the positive comments made. She also thanked Haselwood Auto Dealers for their sponsorship. The next concert will be Sentimental Journey, an 18-piece band that specializes in "big band classics and swing with a style", which will play from 6:00 to ~00 P.M. She thanked Musicians Local Union 76-493 for their help in making this concert possible. The Pierce-Arrow Society is also helping to sponsor this concert, and will also be bringing some of their cars down for display as an extra treat. Susan Brown, Bremerton resident, appreciated the curb cuts being put in on Clare Blvd. and speed bumps elsewhere in East Bremerton. She had positive comments regarding the way Public Recognition is being done, and the quick responses from staff, as reported by Merilynn Erhart. 8A- BID AWARD FOR PLAY EQUIPMENT FOR EVERGREEN PARK RENOVATION PHASE [, #AB98-163 A call for bids for one (1) main play structure was prepared, advertised, distributed, and received in accordance with accepted call for bid procedures. One bid was received that met the specification requirements as advertised. Sitelines Park & Playground Products, Inc. of Everett, WA submitted the only acceptable bid (exhibit) in the amount of $22,885.60 (tax included). Becky Lorber, Parks & Recreation, reported they are inching closer to getting Evergreen Park Phase ! going by getting this piece of playground equipment. Public comment - none. Mr. McConnell wanted to clarify that this bid was only for the main play structure, which is one of three items listed on the proposal. Ms. Lorber stated that three pieces have been requested, but they are waiting to see if there is additional money to purchase to other two items. #0809 MISIClU(ArendslShepherd) Motion to authorize the purchase of one (1) main play structure to be placed in Evergreen Park, as part of Phase I renovation, from Sitelines Park & Playground Products, Inc. for the bid amount of $22,885.60, subject to City Administrative Policies and Procedures. TAPE #1556 & 1557 City Council Reg. Mtg. Minutes July 22, 1998 Page 5 of 11 8B - APPOINTMENT OF COMMITTEES TO PREPARE STATEMENTS FOR LOCAL VOTERS PAM PH LET, #AB98-164 Under the Local Voters' Pamphlet Specifications for Committee Statements for Ballot Measures, the City's legislative authority must formally appoint a committee to prepare a statement advocating approval of the fluoride measure and a committee to prepare a statement advocating rejection of the fluoride measure. The authority shall appoint persons known to favor the measure to serve on the committee advocating the measure and shall appoint persons known to oppose the measure to serve on the committee advocating rejection. No committee shall have more than 3 members; however, a committee may seek the advice of any person or persons in preparing their statement. For and Against statements are due at the Kitsap County Auditor's Office on Tuesday, 8/4/98, and rebuttal statements are due Friday 8/7/98. In order to meet this timeline a committee should be appointed this evening and provided with a copy of the specifications. For and against statements should be provided to the Council Legislative Assistant no later than 7/31/98. She will provide the statements to the Auditor and to each group to prepare their rebuttal statement, which should be provided to the Legislative Assistant no later than 8/7/98. It is recommended that the following be appointed to the committee advocating approval of the fluodde ballot measure: Dr. Willa Fisher, M.D., Clark W. "Bill" Biedel, M.D., Wallace C. Volz Jr., D.D.S. It is recommended that the following be appointed to the committee advocating rejection of the fluoride ballot measure: Ruth Natividad, Teresa Findlay, and Paul Drnjevic. Public comment - none. Mr. McConnell questioned whether or not the committee members would have a copy of the proposed Ballot Title. Paula Johnston, Deputy City Clerk, stated yes. #0983 MlSlClU(McConnelllArends) Motion to approve the Pro and Con Committees as identified. 9A - RESOLUTION NO. 2660 AUTHORIZING AN INTERFUND LOAN FROM THE EQUIPMENT RENTAL RESERVE FUND TO THE CIVIC IMPROVEMENT FUND AND RELATED BUDGET ADJUSTMENT #98-25 (ADMIRAL TH EATER), #AB98-165 The proposed resolution will allow the City to provide timely financial support to the Admiral Theater to meet its ongoing operational needs and to avoid any TAPE #1556 & 1557 City Council Reg. Mtg. Minutes July 22, 1998 Page 6 of 11 curtailment of planned events. The loan will be repaid from future tax revenue of the Civic Improvement Fund. (Note: repayment funds will come from the additional 2% Hotel/Motel Tax approved by the City Council.) Rich Hanna, City Treasurer, stated it could be assumed that the increase of 2% will be approved later this evening, and those funds would allow the City to provide an immediate infusion of cash to the Admiral Theater Foundation. The cash flow is facilitated from the monies of the Equipment Rental Reserve Fund, and will be repaid over a span of five years from future tax collections from the Hotel/Motel Tax. Public comment - none. Mr. Overson, stated the support of the Admiral Theater is important in many ways, but was sorry it had to be done this way. He generally does not support, approve, or encourage any interfund loans because it can be a source of problems, but in this case, he believes this is the best solution. He did question why a 5-year repayment term rather than a shorter term? Mr. Hanna stated the idea was to minimize the cash flow effects on the Hotel/Motel Tax Fund due to the fact the fund balance was fairly fragile at the moment. The budget will lead to a year-ending cash position of around $5,000. Mr. Law wanted to clarify that with the new increase, there would still only be a $5,000 surplus at the end of the year? Mr. Hanna responded no, he was alluding to the budget as it was originally passed. Mr. Law pointed out that at the first of the year the income from that tax was lower and then it began to pick up. He asked what is the projection if we increase the income by increasing the tax. Mr. Hanna stated the annual collection was budgeted at the 2% tax rate, and budgeted at $88,000 for the entire year. Assuming an effective date of August 10, there would be approximately 4 months to collect at the additional rate. He predicts it would generate approximately $30,000 in additional, revenue, and to end the balance at a surplus. Mrs. Arends questioned, on behalf of the Hotel/Motel Tax Advisory Committee, if the Admiral Theater would be reviewed at the end of the year along with the other applicant agencies. Mr. Overson asked Mr. Schneidler if the City's assistance would provide the theater the opportunity to continue their operations or would they need additional funds to meet their financial obligations. Robert Schneidler, President of Admiral Theater Foundation, briefly reviewed the theater's history. Their average operating overhead budget, just maintaining personnel and keeping the theatre heated, lighted, and maintained, costs approximately $350,000 per year. In addition to that cost, events are booked or the theater is rented out, which does 7 TAPE #1556 & 1557 ~' City Council Reg. Mtg. Minutes July 22, 1998 Page 7 of 11 generate some funds above the incremental costs of those rental events or performances. That additional revenue contributes towards the $350,000 overhead cost. Up until this time, the Admiral Theater Foundation obtained funding sources (Community Development Block Grant, grants and private donations) to help them meet the shortfall that is not generated from rental fees and performances. They talked with the City Council about future financial needs and other resources to meet their $350,000 annual obligation. Of that amount, approximately $50,000 is contributed from income producing events. They could possibly produce more income from events; however, their primary objective is to make the theater accessible and affordable for all citizens of Bremerton and the West Sound area. The Foundation recommended splitting the remaining $300,000 in half and to seek funds from the private sector to cover $150,000 and seek funds from the public sector, i.e., City of Bremerton and Kitsap County in the amount of $150,000, at least on an interim basis of about $75,000 each year. He noted it was the City Council's decision to fund their portion out of the Hotel/Motel Tax. He also noted they anticipate the development of a significant endowment so that in the future they will be able to subsidize the operations of the theatre from the proceeds of that fund. They are also hopeful that the full season they have planned from 9-12-1998/1999 would allow them to put on more events thereby allowing them to contribute more towards the overhead. As a point of clarification, it was his understanding that the ordinance authorizing the additional 2% tax would commit whatever additional money collected to the Admiral Theatre for the balance of 1998. Mr. McConnell pointed out the lack of a recommendation from the Lodging Tax Advisory Committee regarding this issue and questioned whether or not it was before that Committee for their review. Mr. Hanna stated prior to bringing this measure forward, the Administration waited to hear the support from the Lodging Tax the Advisory Committee for the increased 2% tax, which was provided at first reading of that ordinance. The immediate proposal before Council is to address an immediate cash flow issue, which follows in the wake of the ordinance that increased the Hotel/Motel Tax. Mr. McConnell stated his concern centered on the repayment of the loan coming out of the Hotel/Motel Tax Fund. Mrs. Arends stated the first the Lodging Tax Advisory Committee was informed of the proposed loan was at the July 15, 1998 City Council meeting when Mayor Horton announced the plan to take such action. The Advisory Committee members did discuss that issue at their meeting today, but no formal action was voted upon. She believed the Committee felt it was somewhat of a "done deal." She also mentioned previously about the timing of the "annual review" and if it would be an on-going commitment. She questioned if there was a designated time frame identified, i.e. years or on an interim basis, etc. Mr. Hanna explained the change in the tax rate is continuing. The money contemplated in the interfund loan is an advance on those future tax collections that would be presumably TAPE #1556 & 1557 - City Council Reg. Mtg. Minutes July 22, 1998 Page 8 of 11 allocated to the Admiral Theatre. He emphasized it would not mean that they would receive the additional 2% collected on top of the $50,000. She noted the Committee did formally agree to support the increased tax, but with the stipulation that the Admiral Theatre be reviewed along with the other applicants seeking Hotel/Motel Tax funds. She stressed the fact that all of the Lodging Tax Advisory Committee members were in support of the Admiral Theatre and that it is a valuable asset to the community. President Farr stated one of Mrs. Arends' questions had not been answered; however, he felt the timing of the review needed to be discussed among the City Council along with the Lodging Tax Advisory Committee. Mr. Reed asked if the proposed loan would be repaid by 2003 irrelevant to the amount of Hotel/Motel Tax collected. And, in the event amounts in that funding source were lagging, is a provision included to extend the loan, and will the Equipment Rental Reserve Fund be able to deal with a shortfall? Mr. Hanna stated there was no provision in the proposed resolution to extend the loan. He does not have 20~20 vision when looking into Bremerton's finances, but if something happened in one of those years prior to the loan being repaid, and tax dollars were not generated to meet that obligation, then it would have to be addressed at that time. He pointed out such a situation had happened in past years, but he doubted the likelihood of that happening in future years. #1907 MISICIU(LawlMcConnell) Motion to approve Resolution #2660 authorizing and inter-fund loan from the Equipment Rental Reserve Fund to the Civic Improvement Fund. #1939 MISICIU(LawlMcConnell) Motion to approve Budget Adjustment #98-25. President Farr announced the Sinclair Landing Association Board met today, and announced they had completed their Development Program review of the Commercial Group's proposal as required by a specific paragraph in the Sinclair Landing Master Development Agreement. This now triggers action by the City Council (30-days) to complete their review and forward that onward. He believed that 30-day period was triggered by delivery of that document. Once the Council members receive the pertinent documents, a study type session will be scheduled for further review. Rob Schneidler,, President of Sinclair Landing Association ( (SLA), stated the document is an evaluation or analysis of the Commercial Group's Development Program, which is a written document that also incorporates a power point presentation. He noted Council needed to receive the confidential Development document from the Commercial Group in order to use the analysis that he was providing to them. Mr. Shepherd asked if Mr. TAPE #1556 & 1557- City Council Reg. Mtg. Minutes July 22, 1998 Page 9 of 11 Schneidler would characterize this as a positive development. Mr. Schneidler stated absolutely, and the analysis includes several questions with responses provided by the Commercial Group. SLA believes the Commercial Group will be able to line up the appropriate investors that would allow the project to be built. He also cautioned that this is an analysis of something that is a "moving" target, i.e. constantly developing as it moves forward. 9B - RESOLUTION NO. 2661 AUTHORIZING AN INTERFUND LOAN FROM THE EQUIPMENT RENTAL RESERVE FUND TO THE ARTERIAL STREET FUND AND RELATED BUDGET ADJUSTMENT #98-26, #AB98-16R The proposed resolution will provide working capital in the Arterial Street Fund to carry out the Bremerton-Gorst connector project. Due to the scope of this project and the amount of State and Federal money involved, surplus cash in the Arterial Street Fund is not adequate to meet the financial demands of the project. Without this loan the fund will frequently operate in a deficit position through the life of the project. Rich Hanna, City Treasurer, stated the City is in the unique circumstance this summer in that them are two major arterial street projects that are going on simultaneously - Kitsap WayNVeslon to Auto Center Way, and right-of-way acquisition for the Bremerton-Gorst Connector project. The Arterial Street Fund typically operates with about half a million dollars working capital/local money, which is not enough for the City to carry out both of the identified projects at the same time. Most of the money in all of the City's arterial street projects comes from the State and Federal governments. The City receives the Gas Tax funds on an expense reimbursement basis, which means the City must front the money and then submit requests for reimbursement. Public comment - none. Mr. Overson stated some might see this financial condition as being deplorable and questioned if there was something the City could do to correct the situation. Mr. Hanna stated the City could collect fuel taxes for one year and not carry out any arterial street funds during that time period, so that the fund could accumulate. Mr. Overson stated then Mr. Hanna was indicating that there was no hope in going to the State legislators to encourage them to provide a funding scenario that would not put the City in this kind of situation. Mr. Hanna stated, throughout his career in local government City revenues have been 1 cent per gallon of gas. He suggested requesting the State agencies to speed up the cash flow, which has improved through the proactive actions of the State Treasurer in moving funds electronically rather than on pieces of paper. Mr. Overson asked Mr. Hanna to explain how the City has a fund that is so large and has so much excess that it can be used in this manner. Mr. Hanna explained the Equipment TAPE #1556 & 1557 City Council Reg. Mtg. Minutes July 22, 1998 Page 10 of 11 Rental Reserve Fund is a savings account in which money is deposited monthly for the replacement, as they wear out, of all the vehicles and construction equipment owned by the City. Mr. Overson noted maybe this fund needs to be reviewed dudng the next Budget session. #2545 MISIClU(ArendslOverson) Motion to approve Resolution #2661 authorizing an interfund loan from the Equipment Rental reserve Fund to the Arterial Street Fund. Mr. Overson complimented Mr. Hanna on his foresight in setting up this fund. President Farr thanked Mr. Hanna for his comments on the one-cent Gas Tax revenue and the fact they are dwindling for the City. #2638 MISlClU(ArendslLaw) Motion to approve Budget Adjustment #98-26. 10A - ORDINANCE NO. 4632 (SECOND READING) STREET TO AUTO CENTER BLVD. AND RODGERS BLVD.~ #AB98-158 Public comment - none RENAMING KEAN STREET TO KEAN #2682 MlSlClU(McConnelllLaw) Motion to approve Ordinance #4632, on second reading, renaming Kean Street to Auto Center Blvd., and Rodgers Street to Kean Blvd. TAPE #1557 '10B - ORDINANCE NO. 4633 (SECOND READING) INCREASIN~ HOTEL/MOTEL FROM 2% TO 4% AND AMENDING CHAPTER 3.64 OF THF BREMERTON MUNICIPAL CODE~ #AB98-159 Rob Schneidler, President of the Admiral Theatre Foundation, thanked the Council members for their prior vote on the ordinance, at first reading. He noted with a great satisfaction that the Kitsap Peninsula Visitor and Convention Bureau and several hotels/motels in this area are sponsoring a promotion in the fall for travel agents to promote travel to this community for the use of golf courses. He assured the City Council that the Admiral Theatre Foundation would be pleased to go through whatever reapplication process for funding would be required in order to benefit from the additional 2% tax. Mr. McConnell pointed out for clarification that the Agenda Bill indicates that the additional 2% tax would benefit the Admiral Theatre; however, the ordinance itself does not specifically apply it to any one activity. /! TAPE #1556 & 1557 City Council Reg. Mtg. Minutes July 22, 1998 Page 11 of 11 #0088 MISlClU(McConnelllArends) Motion to pass Ordinance #.4633, on second reading, levying an additional special excise tax of two percent on the sale or charge made for the furnishing of lodging by any hotel, rooming house, tourist court, motel, or trailer camp, and the granting of any similar license to use real property; and amending Chapter 3.64 of the Bremerton Municipal Code. With no further business meeting adjourned at 6:40 P.M. PAULA JOHNSTON, Deputy City Clerk DAVID FARR, City Council President City of Bremerton P J/DF/me C: Normal Distribution FileNault AGENDA BILL BREMERTON CITY COUNCIL SUBJECT': MINUTES - JULY 29, 1998 FOR AGENDA OF: 8-5-98 ORIGINATING DEPT: City Council ORIGINATOR: David Farr~ ?resident DATE SUBMITTED: 7-21-98 2. ~: (comment on back if necessary) ENDORS FJMENT IN FORMAT ! ON MAYOR 4. $~Y STATEMENT AND REOUIR.~fENT FOR COI~CIL ACTION: 8. RECOMMENDATION: 9. RESPONSIBLE OFFICIAL: ENFORC~z~ENT OFFIC/_AL: .EX~IRATiON DATE: R~wVZEW DATE: PULLED TABLED COUNCIL DIRECTIVE: 10. NOTICE OF ACTION APPROVED .DISAP.~ROVED ,.DATE: AMENDED /¸3 UNAPPROVED DRAFT TAPE #1558 CITY COUNCIL MEETING MINUTES JULY 29, 1998 The regular meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4th Street, Bremerton, Washington, Wednesday July 29, 1998, at 5:30 P.M., with Council President David Fan- presiding. Council members present were Jim Reed, Carlos Montgomery, Carol Arends, Mike Shepherd, Lon Overson, John Law, and Cecil McConnell. Councilmen Wayne Olsen was absent. Also present were Assistant City Attorney Doug Fortner and Deputy City Clerk Paula Johnston. The meeting opened with the Pledge of Allegiance led by Council President Fart and invocation given by Pastor Gary Fogelquist of Seventh-Day Adventist Church. President Farr made the following announcement: (1) The City Council held a Study Session prior to the Council meeting to discuss general Council business. (2) The City Council will hold a Study Session and 90-Minutes Executive Session on August 3, 1998, 5:30 - 7:30 P.M., in the Council Conference Room. Topic of discussion: "Real Estate" Per Chapter 42.30.110(1)(b). (3) The City Council will hold a Study Session on August 19, 1998, immediately following the City Council Meeting, in the Council Conference Room. The topic of discussion: "Capital Improvement Plan." CONSENT AGENDA A. Minutes - July 15, 1998 #AB98-167 #0058 MISIClU(McConnelllLaw) Motion to approve the Consent Agenda as presented. CLAIMS/CHECK REGISTERS Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing that had been made available to the Council. #0082 MISICIU(MontgomerylArends) On July 29, 1998, the Council does approve for payment those vouchers included and further described as follows: EFT4937, 222085, 222086 through 222321 in the amount of $584,098.19; and TAPE #1552 City Council Reg. Mtg. Minutes July 1, 1998 Page 2 of 7 Retirees' Payroll for the period ending July 31, 1998, in the amount of $107,581.88. President Farr extended a "welcome back" to Councilman Montgomery, after his brief stay in the hospital; and announced Councilman Wayne Olsen was absent due to his being in the hospital for a medical procedure. COUNCIL MEMBER REPORTS Mr. Reed reported it has been warm and nice in District #9. Mr. Montqomery thanked those who sent him "get well" cards and he was only confined in the hospital for two days. On July 28, 1998, he attended a meeting of the Downtown Revitalization Taskforce and the subject of discussion was "1 Believe In Bremerton," which was presented by Grant Griffin, Executive Director of the KJtsap Peninsula Visitor & Convention Bureau. He enjoyed Mr. Griffin's presentation and was pleased to see Bremerton covered in their promotional brochure. Mrs. Arends reported she enjoyed the evening Concert on the Boardwalk on July 24, 1998. It was perfect weather and great entertainment. She also attended the Charleston Cinema where she saw "The Horse VVhisperer," Mr. Shepherd reported construction at Evergreen Park is continuing and the Seabees will be taking out some of the debris next week. The trees, shrubs, and lawn at Evergreen Park are now being watered. At his District #5 Neighborhood Meeting that was held on July 23, 1998, updates were given on the Haddon Park site and Evergreen Park project by Parks and Recreation Director Jim Spencer. In addition, Police Chief Du Fresne and Captain Hatfield discussed with the citizens of the District the challenges and successes they have tried to improve security within their neighborhood. Representative Patricia Lantz and Senator Bob Oke also attended that meeting. Kitsap Commission Charlotte Garrido would have attended; however the traffic backup on the Tacoma Narrows Bridge delayed her. An outcome of that meeting was the continued effort to improve the alternatives that are available through the Criminal Justice System and law enforcement. He thanked Police Chief Du Fresne for handling the tough questions and the hard work that the Police Department has done for their area. District #5 will perform a focused clean up on September 19, 1998, as part of the Washington State Water Weeks clean up on Dyes Inlet. Their intent is to pick a 1-2 block area to focus their clean up activity and he is open for suggestions, which can be called into the City Council Office (478-5280). On July 24, 1998, he participated on the Parks Department Softball Team at the All City Employee Picnic. His team won the championship and he was very impressed with the athletic talent exhibited by the City employees. /5; TAPE #1552 City Council Reg. Mtg. Minutes July 1, 1998 Page 3 of 7 Mr. Law announced last week the newly constructed Navy ship "Bridge" arrived in Bremerton and its commissioning will take place on August 5, 1998, after which it will be homeported in Bremerton. He encouraged everyone to extend a friendly "welcome" to the ships' crew letting them know we are glad to have them as part of our community. Mr. Farr reported he was honored to make a presentation to a group of State Legislative Transportation personnel, who were in Bremerton this past week to get a physical look at the various projects underway that are funded through State Transportation funds. That group also was given a presentation on the Sinclair Landing Project. He, along with Councilmen McConnell and Shepherd, attended the welcoming picnic for the exchange students from Bremerton's Sister City - Kure, Japan. This is the 29th year that the City of Bremerton has participated in the exchange of students with Kure Japan. MAYOR'S REPORT- NONE PUBLIC RECOGNITION David Chevis, Martin Luther King Jr., Memorial Scholarship Fund, extended an open invitation to attend the Constitutional Day Luncheon on September 12, 1998, 11:30 P.M., at the Olympic Lodge. Senator Slade Gorton will be the guest speaker at that event and the cost is $20.00 per person. Information can be obtained by calling Tommy Jones 692-6438. Al Colvin, former Bremerton City Council member, expressed his appreciation for the opportunity to serve the citizens of Bremerton as a City Council member for 12 years, which was the greatest experience of his life. He was also grateful for the honor of having a park named after him and he thanked those who sent him cards in recognition of that event. He was always confident that Councilman Montgomery would be back serving the citizens following his brief stay in the hospital. Carol Atkinson, Bremerton Main Street Association, announced the next Concert on the Boardwalk would take place on July 31, 1998, 6:00 - 9:30 P.M. The performing band would be the "Soul Survivors," and food vendors will also be open for business on the boardwalk. Since seating is limited, she encouraged the public to bring chairs. At the previous Friday night concert there were also artists engaged in painting during the concert. As a member of the Chamber of Commerce's Legislative Committee, she invited everyone to attend the Eggs & Issues event that will be held on August 4, 1998, 7:30 A.M., at the Melody Lane Restaurant. As a side note, two weeks ago she was approached by several people at a High School Class Reunion about how nice it was that Bremerton TAPE #1552 City Council Reg. Mtg. Minutes July 1, 1998 Page 4 of 7 could host an open air concert without experiencing any safety issues brought on by gang members. It appears that other communities in Washington and Oregon have stopped holding such events due to the disruptive behavior by members of the public. Ms. Atkinson emphasized Bremerton has been blessed with the kinds of people that attend the Concerts on the Boardwalk. She especially thanked the City of Bremerton and the Bremerton Police Department for working proactive with Bremerton Main Street on public safety issues. Lastly, she thanked all of the Concert sponsors for their continued support. President Fan' brought up the fact that the concerts are free and questioned the attendance at the concerts. Ms. Atkinson stated her estimate would be around 2,000. She also reminded the public of the revised route to gain access to the boardwalk during the construction going on in that area. Bob Jaenicke, Bremerton resident, expressed concern over the article in today's "Sun~ newspaper regarding a claim filed against the City by the former Assistant Police Chief Henry Mincey. He felt the Mayor had jumped into something again before thinking it through. He urged more consideration be given about placing Mr. Mincey back into that position if a little thing like the recent action would put him into "emotional distress." He questioned how would Mr. Mincey handle some real police work in a full time position. At times Mr. Jaenicke may come on too hard with some people and may be offensive, but Councilman Montgomery and Council President Fan' have always responded to his concerns. He also thanked Bob Tulp, Public Works Operations Manger, for responding to his concerns in a positive manner. He expressed concern that Police Chief Du Fresne had not spoken to him nor acknowledged his presence since the last time he came before Council two months ago. Ruth Natividad, Bremerton resident, took exception to Mr. Jaenicke's comments regarding Henry Mincey. She is personally acquainted with Mr. Mincey and could validate his being a gentleman and a person of integrity and honesty. Roy Mclnnis, Bremerton resident, stated he had not intended to make any comments during Public Recognition; however he could not sit by and not respond to the comments made by Mr. Jaenicke because he doesn't have a clue as to what is going on in the City. When people are treated with respect one can expect respect back from people. Mr. Mclnnis did not know what Mr. Jaenicke's problem was since it appears he has problems with certain people. He has observed Mr. Jaenicke at previous Council meetings raise issues with Councilman Montgomery and Council President Farr. It was his feeling that Mr. Jaenicke should try and find out what is going on before he starts ranting and raving about certain people that he may or may not know. LEGISLATIVE REPORT: /7 TAP E #1552 City Council Reg. Mtg. Minutes July 1, 1998 Page 5 of 7 At the July 8, 1998, City Council meeting Susan Brown asked that she be provided a written response to the following question: "What is currently in place to prevent someone from continuin,q to build on City property once they received a Stop Order from the City"? Response: Judy Johnson, Building Official, will provide a response to Mrs. Brown on July 30, 1998. Shortly after the July 8th Council meeting, Ms. Johnson was called out-of-town due to a death in the family. She apologies to Mrs. Brown for the delay in her receiving a response as requested. 8A - INTERLOCAL AGREEMENT BETWEEN CITY OF BREMERTON AND KITSAP COUNTY FOR REIMBURSABLE WORK, #AB98-168 To have an interlocal agreement between Kitsap County and the City of Bremerton for reimbursable work performed by Kitsap County Public Works and/or for rent of County equipment. Bob Tulp, Public Works Operations Manager, explained both Council committees reviewed this item, however the City Attorney had a problem with some of the hold harmless language, which was resolved. The main focus of the work performed under this agreement is all of the paint stripping that is done annually. The City does not own equipment to complete that work, which is performed by Kitsap County employees using their equipment. He referenced a joint City/County completed street project on Sheridan Road, which demonstrated the cooperative efforts between the City and the County. Al Colvin, Bremerton resident, stated it is easy to criticize the City over various issues. However, he commended Mr. Tulp for the excellent service he provides to the City and the citizens of Bremerton. Mr. MontQomerv pointed out Mr. Tulp looks for ways to save the City money and to work cooperatively with the County. #0965 MlSlClU(MontgomerylArends) Motion to approve the interlocal agreement between the City of Bremerton and Kitsap County Public Works for rent of County equipment and/or services. 9A - RESOLUTION NO. 2663 AMENDING THE LODGING TAX ADVISORY COMMITTEE MEMBERSHIP AND APPOINTING MEMBERS THERETO, #AB98-169 Amending membership and flexibility of the current resolution to allow designees to fill positions until reappointment by City Council. Public comment - none. TAPE #1552 City Council Reg. Mtg. Minutes July 1, 1998 Page 6 of 7 Mrs. Arends expressed her support of the proposed resolution. This committee has been very faithful in meeting and studied a number of complex issues. Mr. McConnell asked why was it necessary for the Committee to appoint a new member until the City Council appoints a new member inasmuch as the Council meets weekly. Glenna Malanca, City Attorney, explained the reasoning was to avoid what occurred when one of the members passed away and effectively there has been a designee from the Kitsap Lodging Association, who has been attending the Committee meetings, but in reality that person's vote could be questioned because it was not that specified individual. The proposed resolution would name an individual as selected by the City Council and tie them to an organization, but if something should happen to incapacitate them or if someone should die, there could be a temporary filling of that position and their vote on issues could not be questioned. #'1022 MlSlClU(ArendslMcConnell) Motion to adopt Resolution No. 2663 appointing individuals holding specified positions on Lodging Tax Advisory Committee. 10A- PUBLIC HEARING ON RESOLUTION NO. 2662, REGARDING RECOVERY OF FEES FOR THE REMOVAL OF VEGETATION ON THF LISTED PROPERTIES~ #AB98-170 Ordinance No. 4584 declares that it is unlawful and a nuisance to allow, continue or maintain grass and weeds exceeding twelve (12) inches in height, shrubs, brush, vines, or trees which constitute a fire hazard or provide harborage for rats, rodents, or horticultural pests, or noxious and poisonous plants. The listed properties are currently in violation of the ordinance, and pursuant to Section 9.14 of the Bremerton Municipal Code, Council is asked to approve the removal of the nuisance vegetation on the property and collection of the costs incurred by personal judgment against the owner and a lien against the property. Janet Lunceford, Department of Community Development, stated originally there were 23 listed properties and since the Agenda Bill was prepared 13 properties have been removed due their the fact the property owners have complied. She announced the following properties have been removed from the list: 1535 Callow Avenue; 2719/2721 Hefner; 1127 Highland Avenue; 1209 McKenzie; 712 Naval Avenue; 1932 Nipsic Avenue; 1117 Ohio; 6032 Osprey Circle; 955 Pleasant Avenue; West of 1134 Walnut Street; 319 Yew Street; 837 10th Street. Public comment - none. TAPE #1552 City Council Reg. Mtg. Minutes July 1, 1998 Page 7 of 7 Mr. McConnell asked if all of the property owners had been contacted and an attempt made to get them to do the actual clean up. Ms, Lunceford stated yes, the City sent out a letter and given a two-week notice, then they received an official Weed Abatement Order that set the public hearing date to determine whether or not the City should remove the weeds. #'~237 MISIClU(MontgomerylMcConnell) Motion to adopt Resolution #2662, ordering that the nuisance vegetation on the properties identified by the attached listing be removed by the City with fees incurred collected as reasonable abatement costs, which shall become a personal judgment against the owner and a lien against the property. With no further business meeting adjourned at 6:10 P.M. PAULA JOHNSTON, Deputy City Clerk DAVID FARR, City Council President City of Bremerton P J/DF/me C: Normal Distribution FileNault AGENDA BILL BREMERTON CITY COUNCIL SIIBJECT: Contract Award: Monitor and maintenance of fire suppression systems. ORIGINATING DEPT: Pub. Wks. & Utilities ORIGINATOR: W. Hamilton, Uti!. OP. Mgr DATE SUBMITTED: ~__-- /~/f~ CLEARANCES: (con~nent on back i~~]//~ ~-~/ 3 . EXHIBITS: ~~ ~~ .Reference check City Clerk~dy~.- x ~Q'~'x~ ~_~ City Treasurer x City Attorney Purchasing Supervisor x~ Operations Comm. ENDORSEMENT X ~N~TION MAYOR ~ ' APPROVED BY COUNCIL t~%ESIDEN/% ~ SUBMITTAL: COUNCIL PRESIDENT 4. SUMMARY STATEMENT AND REOUIREMENT FOR COUNCIL ACTION: Bids were opened for monitoring and maintenance of fire suppression systems on 07-13-98. Only one bid was received for these services. The bidder was Fire One, Inc., from Renton, Wa. The Department of Public Works & Utilities, Facility Division, requests approval of the bid award in the amount listed in the bid proposal for two (2) years, from 08-01-98 to 08-01-2000 with Fire One, Inc., not to exceed $10,000. 8. RECOMMENDATION: That the City Council authorize and direct the Mayor to execute the contract for a two (2) year term to Fire One, Inc. for monitoring and maintenance of fire suppression systems, subject to City Administrative Policies and Procedures. 9. RESPONSIBLE OFFICIAL: PW & Util. Director ENFORCEMENT OFFICIAL: Utility Operations Mgr. EXPIRATION DATE: REVIEW DATE: 10. NOTIC~ OF ACTION PULLED TA]BLED COUNCIL DIRECTIVE: APPROVED DISAPPROVED DATE: 11. AGEITDA BILL NO:~__ c:/jrm/word/mottner/agenda bill Fire One~ Inc. 2. CLEARANCE COMMENTS: 5. IMPACT ON NQN-PASSAGE: The City of Bremerton Facility Division would be without alarm monitoring and certified maintenance to all fire suppression equipment within all City owned facilities, and would not be in compliance with National Fire Protection Association standards, as well as compliance with local jurisdictions. 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EOUIPMENT OR OTHER RESOURCES: STAFFING: N/A BUDGET: Funds will be budgeted for the proposed two (2) year contract for monitoring and maintenance of fire suppression systems. FACILITIES: N/A EOUIPMENT: N/A 7. RESEARCH SOURCES: C:/jrm/word/mottner/agenda bill Fire One, Inc. PROPOSAL TO THE CITY COUNCIL AND CITY CLERK, CITY OF BRFMERTON: In accordance with your advertisement, Terms and Conditions and specifications on file in' the office of the City Clerk the. undersigned hereby agree(s) to provide Service 'and Maintenance of Fire Suppression and Security Alarm Systems and Fire-Extinguisher services as follows: TeChnician Service Rates Technicians regular time and overtime will be listed as a per hour basis and Will be in accordance with all City of Bremert0n contract requirements. Journeyman $ 54.00 per hour (Fifty Four) Helper $ 54.00 per hour (Fifty Four) System Service Rates Wet fire sprinkler system Dry fire sprinkler system $ 81.00 per hour ove~ime (Eighty One) $ 81.00 per hour overtime (Eighty One) Annual 510.00 + 41.31 Tax 551 .31 (Five Hundred Fifty 375.00 + 30.38 Tax 405.38(Four Hundred Five One & 31/100) & 38/1 00 ) Monitoring System $ 4,200.00(Four Thousand Two Hundred) Halon system Hood system Semi-annual 400.00 + 32.40 Tax $ 432.40(Four Hundred 85.00 + 6.89 Tax $ 91.89(Ninety One & Thirty 89/100) Two & 40/1 00 Equipment Service Rates Fire extinguisher check Re-charge dry chemical Annual 3.00 + .24 Tax All $ 3.24 each (Three & 7.95 + .64 Tax 2.5 lb. $ 8.59 each (Eight & 24/100) 59/100) Re-charge (continued) 10.95 + .88 Tax' 5.01b.$. 11'83 eaCh(Eleven & 83/100) 16.95 + 1 .37 Tax 10.0[b.$18.32 each (Eighteen & 32/100) 32.95 + 2.67 Tax 20,01b.$35.62 each (Thirty Five & 62/100) .6 year breakdown Hydro Test 6.95 + .56 Tax 2.51b.$ 7.51 each (Seven & 51/100) 6.95 + .56 Tax 5.01b.$ 7.51 each (Seven & 51/100) 8.95 + .72 Tax 10.01b.$9.67 each (Nine & 67/100) 12.95 + 1 .05 Tax 20.01b,$,14.00 each (Fourteen & 00/100) 20.00 + 1.62 Tax 5.0lb. $21.62 each (Twenty One & 62/100) 28.95 + 2.34 Tax 10.0 lb. $ 31 .29 each (Thirty One & 29/1 00 ) 44.00 + 3.56 Tax 20.0lb. $47.56 each (Forty Seven & 56/100) Cost of New Dry Chemical Fire ExtinQuishers 2.5 lb. ABC with vehicle bracket 5.0 lb. ABC with vehicle bracket 5.0 lb. ABC with wail hook 10.0 lb. ABC with wall hook 20.0 lb. ABC with wall hook 21 .00 + 1 .70 Tax 22.70 each (Twenty Two & 70/100) 28.75 + 2.33 Tax 31.08 each (Thirty One & 08/100) 27.75 + 2.25 Tax 30.00 each (Thirty & 00/100) 43.50 + 3.52 Tax 47.02 each (Forty Seven & 02/100) 75.00 + 6.08 Tax 81.08 each (Eighty One & 08/100) Additional Item's Security system Panic buttons Annual Maintenance Cost 864.00 + 70.80 Tax $ 944.79 Per year ( Nine Hundred Forty 200.00 + 16.20 Four & 79/100) $ 216.20 Per year ( Two Hundred Sixteen & 20/100) Additonal Items (Continued) Fire Alarm system ~ ,/ 2131.00 + 172.61 Tax $ 2'~0'~-61 Per Year (Two Thousand Three Hundred & 61/1 00 ) PROPOSAL SUBMITTAL FORM Three Contractor Fire One, Inc. Firm Name Fire One, Inc. Address ~.19 SW 41 st Street Renton, WA 98055 Telephone Number 360-478-0428 FAX Number 425-656-2922 ,,.-.......~ _ Signature of Preparer: Bremerton Business License # 1 6692 IRS TIN/SS # 91 -1 476442 Washington State Contractor # FIREOI*099KW Sprinkler Contractor License # FSCL-125 BIDDER EXPERIENCE QUESTIONNAIRE Each bidder must show evidence of completion within the last two years of at least 3 projects involving services similar to that described in the bid documents. Reference 1. Company Name: city of Renton Company Address: 1 07 Wi'lliams Ave. N., Renton, WA 98055 Project Description: AnnUal fire alarm service. Contract Amount: $ 4', o o o. o o + Completion Date: 4/99 Company Representative: Reference 2. Company Name: Ongoing since 1992 Name Greg Stroh Title Building Maintenance Phone Number 425-235-261 6 supervisor Renton School District Company Address: 1220 N. 4th St., Renton, WA 98055 Project Description:Annual fire alarm testing & repairs. Contract Amount: $8,000.00 + Completion Date: 9/98 - Ongoin9' since 1993 Company Representative: Name Ray Voqel Title Facilities Maintenance Manager Phone Number 425-204-4407 Reference 3. Company Name: city of Tacoma Company Address: 747 Market Street #345, Tacoma, WA Proje~ Description: Fire protection systems service. Contract Amount: Ongoing P.O. ' s. Completion Date: Ongoing Company Representative: Name Marty West Title Engineer's Supervisor Phone Number 253-591 -5096 AGENDA BILL -- BREMERTON CITY COUNCIL SUBJECT: One year extension of FOR AGENDA OF: existing janitorial contract for ORIGINATING DEPT: Pub. Wks. & Utilities City of Bremerton Facilities ORIGINATOR: W. Hamilton. Util. Op. Mgr DATE SUBMITTED: June 30, 1998 CLEARANCES: (comment on back if~~~ 3. EX}{IBIT$: DirectOr,City Clerk PW. & Util x ~~~ x~/~-~/. * ~Sd~e~~eeti.~~gGnsl ~~~tch~~~ ahalt City Treasurer x .... .~-~-~ Dare Offices, 245 4~h St. city Attorney x~ Purchasing Supervisor x ~/~_~~___ ~ Finance&Budget Comm. Operations Comm. ENDORSEMENT ~ INFORMATION ,~/ APPROVED BY COUNCIL ~ ~ SUBMITTAL: COUNCIL PRESIDENT 4. SUMMARY STATEMENT AND REOUIREMENT FOR COUNCIL ACTION: The department of Public Works & Utilities, Facilities Division request an extension of the existing contract with Golden Globe Janitorial Services Inc. for one (1) year, from 7-1-98 to 7-1-99. 8. RECOMMENDATION: The City Council authorize and direct the Mayor to execute the contract extension for one (1) year to Golden Globe Janitorial Services, Inc. with no price increases, subject to City Administrative Policies and Procedures. 9. RESPONSIBLE OFFICIAL: PW & Util. Director ENFORCEMENT OFFICIAL: Utility Operations Mgr. EXPIRATION DATE: N/A REVIEW DATE: N/A 10. NOTICE OF ACTION PULLED TABLED COUNCIL DIRECTIVE: APPROVED DISAPPROVED DATE: 11. AGENDA BILL NO: AMENDED C:/jrm/word/mottner/agenda bill janitor.doc 2. CLEARANCE COMMENTS: 5. IMPACT ON NQN-PASSAGE: The City of Bremerton Facilities Division will be forced to submit a request for bids, with information that does not reflect the current and future janitorial needs and would be without contracted janitorial service during that time. 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EOUIPMENT OR OTHER RESOURCES: STAFFING: N/A BUDGET: Funds are budgeted for the proposed extension of contract year for janitorial services. FACILITIES: N/A EQUIPMENT: N/A 7. RESEARCH SOURCES: c:/j rm/word/mottner/agenda bill janitor, doc Golden Globe Proposal Date: TO Ti-Itl CITY COUNCIL AND CITY CLERK, CITY OF BREMERTON In accordance with your department, plans and specification on file m the office of the City Clerk, the undersigned hereby agree(s) to provide JANITORIAL SERVICES for a one (1) year period beginning July 1, 1998 as follows: 1. City Hall, 239 4t~ Street $ 2.202.80 per month 2. Downtown Library, 612 5th Street 300.75 per month 3. Planning Center, 286 4th Street 478.53 per month 4. Fire Dept. Offices, 817 Pacific Ave. 134.04 per month 5. Parks Dept. 680 Lebo Blvd. 1,759.07 per month 6. Senior Center, 1140 Nipsic Ave. 244.26 per month 7. Patrol Division, 4648 Auto Center Way 258.09 per month 8. Parking Regulators, 200 Burwell Street 52.84 per month 9. Police Underground Parking, 239 4th Street 40.91 per month 10. Public Works & Utilities Admin, 3027 Olympus Dr. 632.99 per month 11. Public Works & Utilities Operations, 100 Oyster Bay Ave. N. 261.84 per month 12. Fleet Maintenance Facility, 100 Oyster Bay Ave. N. 31,32 per month 13. Forestry Division, 4398 W. Old Belfair Hwy. 78.67 per month PER MONTH TOTAL ........................................................................... $ 6,506.42 (Price does not include sales tax) Six thousand, five hundred and six dollars and forty-two cents Total Monthly Amount Written $0.0589. Price per square foot. (Performance Instructions 111.8.) Prices quoted include all cleaning supplies, materials and equipment; all rest room supplies appropriate to existing fixtures and all waste and garbage container liners. Please indicate that portion of proposed monthly contract amount that is set aside for supplies. $1.186.97 per month. Please indicate prevailing wage used in calculating service rates. (Attach a separate sheet). Please indicate what percentage of proposed contract amount represents on-site supervision. 1.0% C: jrm/word/Motmer/golden globe proposal 98. City of Bremerton DEPARTMENT OF PUBLIC WORKS & UTILITIES REFERENCES: A. JANITORIAL SERVICES PERFORMANCE INSTRUCTIONS BIDDERS shall submit, with their proposal, a resume of corporate experience and qualification relative to performance of janitorial services. WORK ETHIC - The highest professional standards are the basis of performance evaluation relative to on-the-job conduct by contractor's employees. SUPPLIES: A. Only those individuals registered with the City's Representative are permitted in City Hall after normal business hours. Visitors/guests or contractor employees are not permitted. Use of City telephones, City office equipment, supplies and mater/als for personal use is strictly prohibited. 3. BUILDING SECURITY AND LIGHTING REGULATIONS WILL BE STRICTLY ENFORDED. a. Close and lock windows. Turn off all lights except those specifically instructed to be left on for security reasons. c. Lock all doors. FAILURE TO COMPLY WITH SECURITY REQUIREMENTS MAY RESULT IN CONTRACT CANCELLATION. The award of contract will be on the basis of low overall bid as to specifications and qualifications. CITY SHALL PROVIDE: 1. Light bulbs; incandescent and fluorescent. City will replace ballasts as necessary. 2. Its own supplies and equipment for any janitorial services performed by its own employees. CONTRACTOR SHALL PROVIDE 1. Cleaning supplies, including all paper and dispensers mutual agreed upon by City and Contractor, materials and equipment, including but not limited to: soaps and dispensers as approved by City Representative, floor stripping materials, floor C:/jrm/word/motmer/janitorial performance instruct.doc Page No. 1 mJ wax, brooms, dust mops and heads, brushes, dust pans, vacuum cleaners, floor buffers and pads, rug shampooing equipment and supplies. 2. Contractor will not use toilet mounted deodorant blocks. Urinal deodorant blocks will be used only in urinals with built-in screen drain covers. This is subject to review in the event Contractor has an acceptable alternate product. 3. Additional dispensers as may be determined and mutually agreed upon by City and Contractor. SPECIAL INSTRUCTIONS (APPLICABLE TO ALL LOCATIONS): 1. Wash all exterior windows, inside and outside, using squeegee method or "tucker pole", quarterly in January, April, July and October. These months are for inspection purposes. a. All references to QUARTERLY performance shall mean January, April, July and October unless otherwise stated. 2. Shampoo carpets as directed by City Representative. 3. Replace all burned-out fluorescent and incandescent light bulbs (provided by City). City will provide and replace burned---out fluorescent ballasts, as necessary. It is the Contractor's responsibility to report ballast needs to the City Representative. 4. All wet and dry trash and garbage is to be disposed of in appropriately tied bags and placed in dumpsters located at each facility. a. Contractor and their staff are to participate and cooperate fully with the City's office recycling program as directed by City Representative. This may include sorting and depositing trash in sort bins located at/in each location. b. Dumpster lids are to be kept closed, and if so equipped, locked at all times. c. The area around dumpsters are to be kept clean and orderly at all times. Care shall be taken to pick up all trash, cigarette butts and other debris at dumpster sites. 5. Janitor's closets are subject to inspection at all times. a. Closets are to be kept clean, dry, odor-free and orderly at all times. b. All janitor items and supplies will be stored in the janitor closet and NOT IN Tl:ll*, FURNACE ROOM~ c. The storage of flammable liquids or cleaners, explosives or hazardous materials, full trash bags and non-essential supplies and equipment is strictly prohibited. EXCEPTED are those materials reasonable and necessary for the performance of the duties of this contract for which the City Representative has approved and been provided Material Safety Data Sheets. 6. Contractor shall provide City Representative with Material Safety Data Sheets for each and all products that the Contractor anticipates using. New data sheets will be submitted C:/jrm/word/motmer/janitorial performance instruct.doc Page No.2 3/ prior to the introduction and/or use of any new formulation for approval by City Representative, which approval shall not be unreasonably withheld. Contractor shall agree to and provide qualified janitorial personnel when requested on a twenty-four (24) hour emergency basis. Response to a designated site in the event of an emergency will be within two (2) hours after notice given by City Representative. Contractor will provide a twenty-four (24) hour, seven (7) days per week emergency phone number to respond to this specification. Contractor shall specify a flat fee square foot cost which will be used to either increase or decrease contract pricing as a result of changes in tenant occupancy in any City-owned facility, as directed by City Representative. IV. TASKS TO BE PERFORMED AT ALL LOCATIONS: Unless otherwise indicated, the following tasks shall be performed at all locations (where applicable) at the frequency stated. In addition, special instructions for each individual location shall be performed. 1. DAILY (meaning 5 times a week, Monday through Friday): a. Sweep and damp mop all tile and hard floor surfaces. b. Vacuum all carpeted floor surfaces. Spot clean as necessary. c. Mop all lavatory floors with an aromatic disinfectant solution. Clean and sanitize all restroom fixtures and surrounding wall areas; clean and polish mirrors. All waxed floor surfaces are to be kept in a highly reflective condition by using a machine buffer. f. Dust desks, chairs, tables and other office furniture including chalkboards. (Clean only those desktops that are cleared). go Clean employee lunchroom(s) and/or break areas - tables, counters, and sinks. Special attention shall be given to floor surfaces. Properly arrange tables and chairs in the lunchroom(s). ho Empty all trash and garbage receptacles in offices, conference rooms and copy machine areas. Replace receptacle liners as necessary - daily in garbage containers. Remove all empty boxes and other debris placed next to trash receptacles. Also, remove trash from other areas when it is clearly marked for disposal. j. Clean exterior of all "torpedo" or wall hung waste receptacles daily. k. Clean and sanitize all drinking fountains. 1. Replace all paper determined by use. C:/jrm/word/motmer/janitorial performance instruct.doc Page No.3 and soap supplies with adequate quantities as m. Remove fingerpnnts and other marks from glass partitions, woodwork, walls, doors and other painted surfaces. n. Sanitize all stairway handrails daily. o. Vacuum, dust and clean interior to elevator. Vacuum and spot-clean elevator floor as needed. p. Sweep, damp mop and dust stairwells and landings. q. Properly arrange furniture in all offices and conference rooms. r. Leave only designated lights on. s. Lift or sift all sand cigarette urns and remove debris. Add clean sand (provided by Contractor) as needed. t. Clean entrance ways, lobby and entrance mats. u. Maintain a clean appearance around all entrances to the building by picking up cigarette butts and other debris. 2. WEEKLY: a. Clean dirt, excess wax and footmarks from baseboards, doors and frames. 3. MONTHLY: a. Clean sides, front and tops of display cases. b. Machine-strip and re-wax tile floors. 4. QUARTERLY: a. Wash and scrub all venetian blinds. b. Clean all HVAC vents. c. Clean all light fixtures, vertical support rods, window and re-light glass coverings. d. Vacuum-clean all window draperies. 5. AS NEEDED: a. Shampoo, steam-clean or spot-clean carpets as directed and approved by City Representative. SERVICE/LOCATIONS: A. SERVICES to be provided in CITY HALL. 239 4TM STREET, INCLUDING ALL OFFICES IN BASEMENT, 1sa' AND 2ND FLOORS. C:/jrm/word/mottner/janitorial performance instruct.doc Page No.4 Bo Co Approximate square footage ................................................................. 35,000 ALL of the tasks outlined under SECTION IV. TASKS TO BE PERFORMED AT ALL LOCATIONS, above. 2. SPECIAL INSTRUCTIONS: When leaving City Hall at the end of the cleaning shift, it is the responsibility of the janitors to insure by performance or by checking City Hall schedule with the City Representative that: Ail lights, water faucets, doors and windows are appropriately off, closed and/or locked as directed by City Representative. ii. All interior office and exterior City Hall doors are locked and/or closed as instructed. All wet and dry trash and garbage is to be disposed of in appropriate, tied disposal bags and placed in the dumpster located adjacent to the small building behind City Hall. c. Clean outside entryways (front and alley doors). d. Clean sidewalk in front of City Hall. Insure that front and alley doors of City Hall are locked by 5:30 pm daily unless otherwise directed. Contact City Council Legislative Assistant for after hours schedule of use. SERVICES to be provided at PERMIT CENTER. 286 4TM STREET, ALL THREE FLOORS. Approximate square footage .............................................................. 9,000 All of the tasks outlined under Section IV. TASKS TO BE PERFORMED AT ALL LOCATIONS, above. SERVICES to be provided at FIRE STATION #1.817 PACIFIC AVENUE. Approximate square footage .............................................................. 2,585 Schedule: Services to be on Fridays, starting at 4:00 pm., vacuuming and mopping after 5:00 pm 1. ONE (1) DAY PER WEEK: a. Empty trash and wastebasket containers; install clean liners as necessary. b. Vacuum all carpeted areas, 1st and 2na floor. Spot clean as necessary. Dust office furniture and equipment, sides and tops (copy and fax machines, computers, file cabinets), bookcases, picture frames, radiators and door moldings. C:/jIm/word/mottner/janitorial performance instruct.doc Page No.5 Clean, and sanitize all restroom fixtures (toilets, sinks, and urinals), clean mirrors. Wet mop floors, using an aromatic disinfectant solution. Dust light fixtures, and replenish supplies in restrooms. Clean interior and exterior glass on main doors. G. SERVICES to be provided at POLICE UNDERGROUND STREET. C:/jrm/word/mottner/janitorial performance instruct.doc Page No.6 ~,,~ Clean all office glass and exterior windows inside and out. Clean and polish metal desktops. Use furniture polish on Chief's desk and wooden furniture. c. Clean and polish both sides of all doors. d. Clean venetian blinds. (Scrub with soap and water quarterly). e. Dust telephones and sanitize handsets. 3. QI IARTERLY: a. Clean all light fixtures, vertical support rods, window and re-light glass coverings. b. Clean HVAC vent covers in Conference Room and bathrooms. 4. AS NEEDED: a. Shampoo carpets as directed by City Representative. b. Spot clean carpets as needed. SERVICES to be provided at DOWNTOWN LIBRARY, 612 5TM STREET. TWICE WEEKLY ,(WEDNESDAY AND SATURDAY~ 1. All of the tasks outlined under SECTION IV. TASKS TO BE PERFORMED AT ALL LOCATIONS, above. SERVICES to be provided at PATROL DIVISION, 4648 AUTO CENTER WAY. 1. All of the tasks outlined under SECTION IV. TAKS TO BE PERFORMED AT ALL LOCATIONS, above. SERVICES to be provided at PARKING REGULATQRS, 220 BIJRWELL. 1. All of the tasks outlined under SECTION IV. TASKS TO BE PERFORMED AT LOCATION, above. PARKING, 239 4TM MONTHLY: a. b. Sweep and move interior concrete entryway. Wipe down interior walls. ONCE A WEEK 1. All of the tasks outlined under SECTION IV. AT ALL LOCATION, above. TASKS TO BE PERFORMED SERVICES to be provided at PUBLIC WORKS AND UTILITIES OPERATIONS CENTER, 100 OYSTER BAY AVENUE N. Approximate square footage ....................................................... 4,223 All of the tasks outlined under SECTION IV. TASKS TO BE PERFORMED AT ALL LOCATIONS, above. 2. SPECIAL INSTRUCTIONS: All normal janitorial work in the Public Works and Utilities Operations Center will be performed during mutually agreed upon hours. Tentatively, these are the hours after 1700 hours, Monday through Friday, except City-recognized holidays. SERVICES to be provided at the FLEET MAINTENANCE BUILDING, 100 OYSTER BAY AVENUE. Approximate square footage .................................................................. 480 All of the tasks outlined under SECTION IV. TASKS TO BE PERFORMED AT ALL LOCATIONS, above. 6. SPECIAL INSTRUCTIONS: All normal janitorial work in the Fleet Maintenance Building xvill be performed during mutually agreed upon hours. Tentatively, these are the hours after 1700 hours, Monday through Friday except City-recognized holidays. J. SERVICES to be provided at PARKS DEPARTMENT, 680 LEBO BOULEVARD. Approximate square footage .......................................................... 30,000 DAILY (meaning 5 times a week), Sunday through Thursday): Administration offices and recreation area (upstairs) and (downstairs). preschool room a. Vacuum all carpets. Spot-clean carpets, as necessary. b. Damp mop all plastic chair nmner pads. Co Thoroughly dust all items in offices (horizontal and vertical) that can be reached without use of a ladder (shelves, blinds and counters). Remove all trash and garbage from trash containers and install clean liners as needed. C:/jrm/word/mottner/janitorial performance instruct.doc Page No.7 Assist and cooperate with the City in its recycling program by sorting trash collection boxes and/or putting into separate containers. Clean all entry door and bulletin board glass (both sides). Spot-clean any smudges and finger marks from glass partitions, doors and walls, as necessary. Re~trooms (Upstairs and Downstairs). Clean and sanitize all fixtures, partitions, dividers and surrounding wall areas. b. Clean all mirrors. Wet mop and sanitize all hard surface floor areas. Maintain a highly reflective wax appearance, using a non-skid wax. d. Restock all supplies in containers (soap, paper towels, etc.) with adequate quantities as determined by use. Front Office, Conference Room Hall, Clubrooms, Lounge and Kitchen ,(Upstairs). Art Room (Downstairs). a. Sweep and damp mop all hard floor surfaces. Maintain a kigh luster finish on all hard floors surfaces, using a machine buffer. Remove all smudges and fmger marks from interior glass, windows and painted surfaces. d. Clean and sanitize sink in conference room and kitchen. e. Dust all areas that may be reached without a ladder. Remove all trash and garbage from receptacles and replace liners as needed. Pottery_ Room (Tuesday. Thursday and Sunday only). a. Sweep all floor area. b. Wet mop all floor area. Clean and sanitize sink completely (Do not touch or come in contact with any pottery items). Other Areas: a. Clean and sanitize drinking fountain. b. Sanitize all handrails. c. Sweep, dust and damp mop all stairways. C:/jrm/word/motmer/janitorial performance instruct.doc Page No.8 ~7 Clean all entryway access to building of cigarette butts, broken glass and debris in general. Sift outside cigarette ash containers if dry and remove debris when too damp to sift. Clean debris from sidewalk in front and west side of building. Clean gym floor with a dry dust mop. (Including stage area). All hard floor surfaces are to be maintained at a high gloss at all times, using a machine buffer. 2. WEEKLY: Tuesday - Completely clean all desktops, window ledges, bookshelves, equipment and furniture in administrative area. Do not remove papers on desks or computers. Thursday - Clean all baseboards, removing scuff marks and dust. Sunday - Damp mop gym floor and stage with clear water only. Clean basement shower, locker room and foreman's office. 3. QUARTERLY: a. Clean all venetian blinds. b. Strip and re-wax floors, resealing surface, as needed. 4. AS NEEDED (at request of Parks and Recreation Director or City Representative) a. Clean all fluorescent light £bxmre covers. b. Steam clean carpets (designated areas). SERVICES to be provided at the SENIOR CITIZENS RECREATION CENTER, 1140 NIp$IC AVENUE. Approximate square footage .............................................................. 3,500 1. DAILY. MEANING FIVE DAYS A WEEK. MONDAY THROUGH FRIDAY a. Gather all wastepaper for disposal. b. Sweep and/or dust mop all floor surfaces. c. Properly arrange furniture in all offices. d. Remove fingerprints from door and partition glass. e. Clean restroom fzxtures and all chrome fittings. f. Clean and refill all restroom dispensers. C:/jrm/word/motmer/janitorial performance instruct.doc Page No.9 o go o. Damp mop all floors. THREE TIMES EACH WEEK: THURSDAY a. b. ¢. d. Spot clean restroom walls, partitions and doors. Clean restroom mirrors. Wet mop restroom floors with an aromatic disinfectant solution. Sanitize toilets, toilet seats and urinals. Clean and sanitize all drinking fountains. Clean entry lobby, entrance mats. Leave only designated lights on. Close and lock all windows, doors and gates after completing work. MONDAY,, WEDNESDAY AND Vacuum all carpeting. Dust all furniture and horizontal surfaces reachable without a ladder. Remove fingerprints from woodwork, partitions and walls. Wash entrance door glass, inside and outside. WORKS AND UTILITIES MONTHLY SERVICES a. Dust high partition ledges and moldings. b. Clean and polish door kickplates and thresholds. c. Dust or vacuum air grills. d. Dust all venetian blinds. 4. EVERY OTHER MONTH: a. Clean and wax all tile floors. SERVICES to be provided at the PUBLIC ADMINISTRATION BUILDING. 3027 OLYMPUS DRIVE. Approximate square footage ............................................................... 10,732 1. All of the tasks outlined under SECTION IV. TASKS TO BE PERFORMED AT ALL LOCATIONS, above. SERVICES to be provided at the FORESTRY DIVISION, 4398 OLD BELFAIR HIGHWAY, C:/jrm/word/motmer/janitorial performance instruct.doc Page No. 10 ONCE WEEKLY, EITHER FRIDAY OR SATURDAY OR SUNDAY All of the tasks outlined under SECTION IV. TASKS TO BE PERFORMED AT ALL LOCATIONS, above. C:/jrm/word/motmer/janitorial performance instruct, doc Page No. 11 AGENDA BILL BREMERTON CITY COUNCIL 1. SUBJECT: Appointment to Bremerton Housing Authority Board of Commissioners FOR AGENDA OF: Auqust 5~ 1998 ORIGINATING DEPT: Executive ORIGINATOR: Mayor Horton DATE SUBMITTED: July 30, 1998 2. ~: (comment on back if necessary) 3. Application for Appointment MAYoRENDORSEMENT~~ . I~TI ON __ APPROVEDcouNCiL BYPRESiDENTCOuNCIL~4~RES/~T~~, ' ~ >~'~~.FOR SUBMITTAL: 4. SUMMARY STATEMENT AND REOUIREMENT FORCOUNCIL ACTION: There is a vacancy on the Bremerton Housing Authority Board of Commissioners. It is recommended that ShawLee Lee fill the vacancy. 8. RECOMMENDATION: Motion to confirm the appointment of ShawLee Lee to the Bremerton Housing Authority Board of Commissioners. 9. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE' PULLED TABLED COUNCIL DIRECTIVE: 10. NOTICE OF ACTION APPROVED DISAPPROVED DAT] 2 · CLEARANCE COMMENTS: 5. IMPACT ON NON-PASSAGE: 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EOUIPMENT OR OTHER RESOURCES: 7. RESEARCH SOURCES: CITY OF BREMERTON - APPLICATION FOR CITY BOARDS/COMMISSIONS/COMMITTEE NOTE: As an applicant for a City Board, Commission or Committee, your name, address, and telephone number will be available to the press and public. You will be contacted before any action is taken on your appointment. (Please type or print clearly) NAME: Shawlee Lee HOME ADDRESS: 1017 Trenton Avenue Bremerton, WA 98310 DATE: July 15, 1998 PHONE:479-0771 (H) 476-5336 (W) OCCUPATION: Puget Sound Naval Shipyard - Quality Control / Shipfitter EDUCATION: Olympic College credits- CLasses, increasing Human PROFESSIONAL/COMMUNITY ACTIVITIES: Structural Blueprint Reading 1 & 2, Computer cffec=iveness, etc. Outreach ministries at Ridgemont Terrace Convelescent Center, Gospel Music Work- shop of Washington state, M.L.K. Celebration Committee & Women in Trades. LOCAL REFERENCES (name & phone number): Rev. Cleveland Williams - 373-1063 Mrs. Marie S. Greer - 373-0996 Mrs. Lillian Walker - 377-2126 I AM INTERESTED IN SERVING ON (please check one or more): () () () () () () () () Disability Action Committee ( ) Civil Service Commission(18 yrs. & older) ( ) Urban Forest Committee ( ) Cable Communications Advisory Committee ( ) Community Development Block Grant (-) Advisory Committee ~J~ Youth Council ( ) Safe Streets Steering Committee ( ) Citizen's Commission on Council Salaries Planning Commission (18 yrs. & older) Parks & Recreation Commission Ethics Commission Parking Advisory Board Solid Waste Management Bremerton Housing Authority Board of Appeals, Housing/Building Codes Mayor's Select Committee on Law Enforcement Is this an application for reappointment? No. If yes, how many years have you served on this commission/committee? PLEASE RETURN TO: Mayor's Office 239 4th Street Bremerton, WA Signature 98337 Applications be reviewed periodically to determine continued availability. information may be put on back. Additional pertinent AGENDA BI~L BREMERTON CITY COUNCIL 1. Subject: FOR AGENDA OF: .~: ~ ~ Memorandum of Agreement with ORIGINATING DEPT:Executive Kitsap County and others. ORIGINATOPc T, 0~I~ill DATE SUBMITTED.~* a3'/98 2. Clearances: (Comment on back if necessary) $. Exhibits: City Attorney: ~~-~~.~s~~~ . MOA Operations Committe~ 6-17- 9~7~._~_~ ~ ' ENDO~~~ INFORMATION APPROVED BY COUNCIL COUNCIL PRES: _, 4. SUMMARY STATEMENT & REQLrlREMY_aNT FOR COUNCIL ACTION: YAtsap County ~ adopted their ~ ~~ Pl~ in m eff~t to cc~ into ce~limce with the sta~e Growth ~ Act. As a ri:suit of the n~w plan, Joint Pla~ Areas (JPA) w~e formed in areas jurisdictic~ to study th~ ~ of~ and service de, livery in a collab~v¢ ~ andto determine densities). These Men~-~ of Agreenm~ (MOA) have been negotiated and a~ now presenU~ for ti~ City Council to comi&r. If the MOAs are acceptable, th~ City Council ~ ~ a motion to author~ th~ Mayor to ~ign 8. RECOMMENDATION: City staff recommends the City Council make a motion authorizing Mayor Horton to sign these agreements for the City of Bremerton. RESPONSIB!,E OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: PULLED TABLED COUNCIL DIRECTIVE: APPROVED 10. NOTICE OF ACTION: DISAPPROVED DATE: SUBJECT: DATE: INTEROFFICE MEMORANDUM MAYOR HORTON &: COUNCIL JOINT PLANNING AGI~Rk-'rMENTS PROGRESS REPORT JUNE 10, 1998 The Joint Planning Areas (JPA) will take three (or more) steps t~ complete. They ate: Memot~a_dum of Agreexnmat (MOA) (nearly complete); bO int~local agreement; and c.) plan revisions/antu,~ufion. The objective of JPA area i~ to provide an ,ma~_mnetlng of how sex-vlc~ ~ be extruded to areas that are or are intended to be urban. They ate also desigaed to ~ what the future governance of the area will be. In most areas, ~tion is ~ and th~ ~ts will lay out an evaluative process leading to eventual annexatioo_ Growth Managenmnt contemplates ultimately to be governed by cities thereby reducing the cost of county government for non-mb-an residents. However, deafly the ans~oration requirements for ptoinxW ownex or citizen consent do not predispose whether armexation will happen. from develolxnent This may be the case in the Brownsville corridor, which is served rtnmleipal~ services by the county and other special districts, but which impacts the city. Annexation may not occur in the r~r tetrn but the city would have a voice in planning and devet~t'issues of the joint planning agreement Cmtetlocal). The city of Bremerton has the rrm~t JPA agreemmts to negotiate with the county. The city has an interest in the last ~ Port Blakely, SW Kitsap Lake, Gorst, South Kitsap and Campus Station areas. There are ~mreral areas that axe already Urban ~ Ateaz. These areaz do not require JPA agreements. They ate: city limits north t~ Riddel Rd.; Corbet Drive (the old Phinney Bay Water District); Camp MclgT~rt; and the Sun Fiord/Admiralty Heights complexes. Areas that ate urban and adjacent to the city which are not UGA orJPA areas ate Eatands Point and Rocky Point Once these areas ate designated UGA - the city will pretty much have exb*,med the potential armexation area and will have run into the other cities (future Silverdale). Because of the limitations of our geographic vicinity, these negotiations and decisions have a lasting affect on the future of Bremexxon. Over the past month, the city staff has worked with the County Administrator, Malcolm Fleming to produce flaese JPA documents. The city has approximately two meetings retraining at this writing. After these two meeting, city staff and the Mayor will bring these agreements to the City Council to ask for their consent for the Mayor to approve them. There are key issues of concern on each area. The JPA/MOA does not atten~t to answer these questions, but will require the parties to establish a work plan to resolve them which is fair, equitable, economic and efficimt pursuant to the GMA. 45' 07/31/98 11:47 FAX 360 876 7052 KC ADMIN SERVICES ~011/019 MEMORANDUM OF AGREEMENT FOR JOINT PLANNING BETWEEN KITSAP COUNTY, THE CITY OF BRE1vIERTON, THE CITY OF PORT ORCHARD AND THE PORT OF BREMERTON FOR THE SOUTH KITSAP INDUSTRIAL AREA This documem sets forth the agreement (hereinafter "Agreement") between Kitsap County (hereinafter "County"), the City of Bremerton (hereinafter "Bremerton") and the City of Port Orchard (hereinafter "Port Orchard"), [al,o referred to collectively herein as the Cities"], and the Port of Bremerton (hereinafter "Port"), [all sometimes referred to collectively herein as "the parties"], regarding cooperative planning and an InteflocaI Agreement (hereinalter "ILA") for Proposed Urban Growth Areas, specifically the South Kitsap Industrial Area. The purposes of this Agreement are as follows:' a. To provide a framework for cooperative planning and an/LA between the County, the Cities and the Port to comply with the requirements of the Growth Management Act; b. To set forth principles, assumptions and steps that the County, the Cities and the Port agree to follow in order to re~olve planning issues regarding designation and implementation of South Kitsap Urban Growth Industrial Areas; c. To provide certainty for ongoing land use and utility planning; MOA BETWEEN KITSAP COUNTY, CITY OF BREMERTON, CITY OF PORT ORCHARD, and PORT OF BREMERTON FOR THE SOUTH KITSAP INDUSTRIAL AREA -- 1 7/30/98 Draft 07/31/95 11:48 FAX 360 876 ?052 KC ADMIN SERVICES 012/019 d, To cooperate in planning for logical and efficiem provision of urban services and facilities; e, To cooperate in planning for regional economic development and to enhance employment opportunities for Kitsap County residents; and £ To implement the pro.visions_ofllGA-_Lthrou_~h UGA-17 in the County's 1998 Comprehensive Plan, In pursuit of these purposes, the County, the Cities and the Port agre~ as follows: 1. Area Subject to Agreement. The area referred to as the South Kitsap Industrial Area, which is the subject of this agreement, includes three distinct but related properties: (a) the Bremerton National Airport and the Olympic View Industrial Park, both owned and operated by the Port of Bremerton, along with certain private lands for which an approved, vested industrial permit ~xists; (b) an area adjacent to the Airport which is owned by multiple private property owners', and (e) an area northeast of the Airport along SR3. (See Attached Map.) The Port and the major private property owners have executed a memorandum of understanding committing themselves to ongoing land use and facility plavning for Port lands and the multiple-owner parcels around the Airport. The City of Port Orchard and the Port of Bremerton have tentatively agreed MOA BI~TWBEN KITSAP COUNTY, CITY OF BKEMERTON, CITY OF PORT ORCHARD, and PORT OF B.REMERTON FOR 2X-lB SOUTH KITSAP INDUSTRIAL AREA -- 2 7/30/98 Draft 07/31/98 11:48 FAX 360 876 7052 KC AD, IN SERVICES 013/019 to Port Orchard's providing sewer service to thc Pon-owned and private properties. The Port's property is served by the City of Bremerton water and an on-site sewer system along with 3 phase power, natural gas, fiber optics and telephone. Currently, not all services are available to the multiple-owner parcels, nor are the full range of required services addressed in the County's or Cities' Comprehensive Plans end'or capital facility plans. As part of the City/County negotiations required by the Growth Managemem Act, P,.CW 36.70A. 110(2), the City of Bremerton has proposed including the Port of Bremerton Airport and Olympic View Industrial ?ark, and the multiple owner parcels adjacent m the Airport, within a City Urban Orowth Area. 2. Comprehensive Plan Designations/Joint I'lanning }['rocess. The Kitsap County revised Comprehensive Plan (1998) includes land use designations for the properties subject to this agreement as follows: (a) The County has included the Bremerton Airport and Olympic View Industrial Park and certain private parcels within an Urban Growth Area and applied urban land use and zoning designations. This area is also subject to an Urban Joint Planning Area Overlay in recognition of the expressed interests of Bremertou and Port Orchard, and to provide a means MOA BETWEEN KITSAP COUNTY, CITY OF BKEMERTON, CITY OF PORT ORCHARD, and PORT 01: BREMEKTON FOR THE SOUTH KITSAP INDUSTRIAL AREA -- 3 7/30/98 Draft 07/31/98 11:48 FAX 360 876 7052 KC ADMIN SERVICES ~014/019 for cooperatively resolving issues relating to long-term service provision. The County has included the multiple-owner parcels adjacent to the airport in an Urban Joint Planning Area with an Industrial/Urban Reserve land use and zoning designation. This designation is intended to provide a process for resolving outstanding issues relating to environmental protection~ services and facilities and governance. This designation is also intended to recognize these properties as provisionally suitable for designation as an Urban Growth Area and for industrial/business park uses, subject to resolution of the issues specified herein. In the interim, these properties have been given a dual "Industrial/Urban Reserve" designation on the County's Comprehensive Plan Land Use Map. The "Industrial" designation is intended to indicate the likely future designation of these properties upon occurrence of the actions contemplated in this Agreement and to provide a framework for ongoing planning for these properties. The "Urban Reserve" designation is intended to preserve these properties in their current state to maintain maximum flexibility for planning. The policies of the County's Comprehensive Plan and the County wide Planning Policy (Urban Growth Areas, Element A3), shall be used as the framework for joint planning and a subsequent MOA BETWEEN KITSAP COUNTY, CiTY O1: BREMERTON, CITY OF PORT ORCHARD, and PORT OF BREMERTON FOR THE SOUTH KITSAP INDUSTRIAL AREA -- 4 7/30/98 Draft 07/31/98 11:49 FAX 360 876 7052 KC ADMIN SERVICES ~015/019 [LA_ References to designations for specific areas are made with reference to the Comprehensive Plan Land Use Map dated May 7, 1998. It is understood that the Comprc:hensive PIan must undergo review and approval by the Central Puget Sound Growth Management Heatings Board. 3. Growth Assumptions for Planning. The County analysis and allocation offorecas~ ] 992-2012 employment growth support an Urban C_~rowth Area designation for the industrial UGA and the "Industrial Urban Reserve" lands on the Comprehensive Pl~n Land Use Map. Employment allocations are now and shall be reserved for the Urban Joint Planning Area/Industrial Reseeve area as identified in current and future forecasts. 4. Issues to be Addressed through $oint Planning. Issues pertaining to the designated Urban Joint Planning Area that the parties shall resolve through joint plmming and execution of an ILA include: (a) economic and efficient provision of adequate vower amd water services and facilities to the area, including any necessary amendment of City, County or special district capital facility plans and/or appropriate service agreements; (b) provision for adequate protection of environmental resources according to mutually agreed upon standards; lc) resolution of governance issues, including future annexations, if appropriate, and resolution of any service area disputes, (d) equitable revenue sharing; and (e) procedures for reciproce.i notification and comment on proposed development applications during the period of the ILA. MOA BETWEEN KITSAP COUNTY, CITY OF BREMERTON, CITY OF PORT ORCHARD, and PORT OF BREMERTON FOR THE SOUTH KITSAP INDUSTRIAL AKEA ~- 5 7/30/98 Draft ,5-o 07/31/98 11:49 FAX 360 876 7052 KC ADMIN SERVICES ~016/019 5. Future Agreement Contemplated. The parties agree to consult to further address urban joim planning requirements. Steps to meet such requirements shah be set forth in a ~ the ILA and shall include, but are not limited to, the following: (a) a work program and schedule for completing agreed upon work; (b) the process that shall be followed by the Cities, C0umy and Port for adoption and implementation of the joint plan; ~nd (c) the process £or SEPA review; and shall be finalized through au the ILA. 6. Governance. The County, Cities and Port shall evaluate aery{ce and governance options, including annexation, for the lands subject to this Agreement, utilizing Boundary Review Board criteria. It is anticipated that this evaluation will result in the designation of the entire South Kitsap Industrial Area as an Urban Growth Area. All parties to this Agreeanent recognize this process as furthering regional growth management plaaning objectives and the efficient and economical provision of urban services and facilities, The Cities, County and Port agree that no annexation(s) of the areas subject to this agreement shall be proposed until the parties have executed the ILA contemplated herein and the Cities have amended their Comprehensive Plans, as necessary, in accordance with the inteflocal agreement. The County shall review the plardlLA as a subarea plan pursuant to Policy UGA-11 of the County's Comprehensive Plan. 7. Good Faith Efforts. The parties agree to work in good faith to resolve any and all MOA BETWEEN KITSAP COUNTY, CITY OF BREMEKTON, CITY OF POKT ORCHARD, and PORT OF BREMERTON FOR THE SOUTH KITSAP INDUSTRIAL AREA -- 6 7/30/98 Draft 07/31/98 11:49 FAX ~60 876 7052 KC AD, IN SERVICES ~017/019 outstanding issues and to devote appropriate staffresources to pursue such agreement diligently and expediently. 8, Mediation. If the parties are unable to reach agreement as contemplated in paragraphs 4 and 5 above, they agree to immediately submit the issues that remain unresolved to a mediation processL 9, Authority. This Agreement is entered into pursuant to the authority of the Interlocal Cooperation Act, Chapter 39.34 RCW. This Agreemen~ is not intended and shall not be construed to alter the responsibilities and authority of the Cities, the County or Port pursuant to the Growth Management Act or other applicable law. 10. Filing, A copy of this Agreement shall be filed in the offices of the K_itsap County Auditor. The Cities and County shall also provide a copy of this Agreement to the Washington State Department of Community, Trade and Economic Development to indicate the progress of their consukation. MOA BETWEEN KITSAP COUNTY, CITY OF BREMERTON, CITY OF PORT ORCHARD, and PORT OF BREMERTON FOR THE SOUTH KITSAP INDUSTRIAL AREA -- 7 7/30/98 Draft 07/31/98 11:50 FAX 360 876 7052 KC AgMIN SERVICES ~018/019 DATED this day of CITY OF PORT ORCHARD ,1998. ATTEST: LESLIE J. WEATHERILL, MAYOR PATRICIA PARK, City Clerk APPROVED AS TO FORM: CITY ATTORNEY CITY OF BREMERTON ATTEST: LYNN S. HORTON, MAYOK APPROVED AS TO FORM KATHLEEN McCLUSKEY, City Clerk PORT OF BREMERTON CITY ATTORNEY DICK FEEK, CHAmMAN MOA BETWEEN KITSAP COUNTY, CITY OF BKEMERTON, CITY OF PORT ORCHARD, and PORT OF BRElVI.EKI'ON FOR THE SOUTH KITSAP INDUSTRIAL AREA 7/30/98 Draft 07/31/98 11:50 FAX 360 876 7a52 KC ADMIN SERVICES ~019/019 BOARD OF COUNTY CONEVIISSIONERS CHRIS ENDRESEN, Chair PHIL BEST, Commissioner CHARLOTTE OARRIDO, Commissioner AT-rEST: HOLLY ANDERSON, Clerk of the Board MOA BETWEEN KITSA~P COUNTY, CITY OF BREMERTON, CITY OF PORT ORCHARD, and PORT OF BREMERTON FOP, THE SOUTH KITSAP INDUSTRIAL AREA -- 9 7/30/98 Draft 07/31/98 11:4§ FAX 360 876 7052 KC ADMIN SERVICES 010/019 Area Subject'to Agreement SOUTH KITSAP INDUSTRIAL AREA Area Subject to Agreement ~ Incorporated City _ 07/31/98 11:43 FAX~60 876 7052 KC ADMIN SERVICES 003/019 MEMORANDUM OF AGREEMENT FOR JOINT PLANNING BETWEEN KITSAP COUN'I~, Ti[F. CITY 01~ BREMERTON & _TH'E CITY OXm PORT ORCHARD FOR TB[E CAMPUS STATION PROPERTY This document sets forth the agreement (hereinafter "Agreement") between, the City of Bremerton (hereinafter "Bremerton") and the City of Port Orchard (hereinafter "Port Orchard"), [also referred to collectively herein as "the cities"], and K, itsap County (hereinafter "County") (all sometimes referred to herein as "the parties"), regarding cooperative planning and an Interlocal Agreement (hereinafter "ILA') for proposed Urban Growth Areas, specifically the Campus Station property. The purposes of this Agreement are as follows: a. To provide a framework for cooperative planning and aa ILA between the Coun, y and the Cities to comply with the requirements of the Growth Management Act; b. To set forth initial principles, assumptions and steps that the County and the Cities agree to follow to resolve planning issues regarding implementation of the Campus Station Portion of the South Kitsap Urban Growth Areas; c. To provide certainty for ongoing land use and utility planning; d. To cooperate in planning for logical and efficient provision of urban services and facilities; and e. To implement the provisions ofUGA-] ,hrough_UOA-17_in the County's 1998 Comprehensive Plan revision. In pursuit of these purposes, the County and the Cities agree as follows: MOA BETWEEN KITSAP COUNTY, CITY OF BKEMERTON, CITY OF PORT ORCHARD FOR THE CAMPUS STATION PROPERTY--1 7/27/98 Draft 07/31/98 11:43 FAX 360 876 7052 KC ADMIN SERVICES 004/019 1. Area Subject to Agreement. The area referred to as Campus Station is owned by McCormick Land Company. It is located in unincorporated Kitsap County contiguous to a portion of the City of Bremerton, north of the McCormick Woods development and west of the Cky of Port Orchard. (See Attached Map.) The property is subject to an approved vested Planned Unit Development pcrmk. It is wlthln the boundaries o£IGtsap County ULID No_ 6, which will provide sewer service to the property. As part of thc City/County negotiations required by the Growth Management Act, KCW 35.70A. 110(2), the City of Port Orchard and the City of Bremerton have each proposed including Campus Station within an Urban Growth Area and annexing the prope~y. Kitsap County is negotiating a separate ILA with the City of Port Orchard regarding McCormick Woods and other areas to the east and west of the City of Port Orchard. 2. Comprehensive Plan Designations/Joint Planning Process. The Kitsap County revised Comprehensive Plan (1998) dcsignate~ Campus Station (and McCormick Woods) as within the South Kitsap Urban Growth Area. This designation recognizes the existing land use character, presence o£urban services and/or the vested status of these planned unit developments. This area is also given an Urban Joint Planning Area Overlay, in recognition of the need for the County, Port Orchard and Bremerton to cooperatively resolve issues regarding governance, jurisdiction, service provision and revenue sharing. Ihc policies of the County's Comprehensive Plan (May 7, 1998), and the County-wide Planning Policy (Urban Growth Areas, Element A_3), shall be used as the framework for joint planning and a subsequent ILA concerning the Campus Station property. It is understood that the MOA BETWEEN KITSAP COUNTY, CITY OF BREMERTON, CITY OF PORT ORCHARD FOR THE CAMPUS STATION PROPERTY--2 7/27/9g Draft 07/31/98 11:44 FAX 360 876 7052 KC ADMIN SERVICES ~005/019 Comprehensive Plan must undergo review and approval by the Central Puget Sound Growth Management Hearings Board. 3. Growth Assnmptlons for Planning. The County analysis and allocation of forecast 1992-2012 population growth have been used to support an Urban Growth Area designation for Campus Station property. Development of this property, based on approved plans, is also anticipated in I<itsap County's capital facilities plans. 4. Issues to be Addressed through Joint Planning. Issues pertaining to the designated Urban Joint Planning Area that the parties shall resolve through joint planning and execution of an ILA include: (a) economic and efficient provision of adequate services and facilities to the area, including any necessary amendment of City County or special district facility plans and/or appropriate service agreemems; Co) provision for adequate protection of environmental remurees according to mutually agreed upon standards; (c) resolution of governance issues, including future annexations, if appropriate, and resolution of any service area disputes; and (d) equitable revenue sharing and (e) procedures for reciprocal notify and comment on proposed development applications during the period of the ILA. 5. Future Agreement Contemplated. The parties agree to consult to further address urban joint planning requirements. Steps to meet such requirements shall be set forth in a subsequem I'LA and shall include, but are not limited to, the following: (a) a work program and schedule for completing agreed upon work; (b) the process that will be followed by the Cities and MOA BETWEEN KITSAP COUNTY, CITY OF BREMERTON, CITY OF PORT ORCHARD FOR TIlE CAMPUS STATION PROPERTY--3 7/27/98 Draft 07/31/98 11:44 FAX 360 876 7052 KC ADMIN SERVICES ~006/019 County for adoption and implementation of the joint plan; and (¢) resolution of other issues contemplated by this Agreement. The "joint plan" referenced herein may be embodied by and contained within the ]LA contemplated by this document. 6. Governance, The County and the Cities shall evaluate service and governance options, including annexation, for the lands subject to this agreement, utilizing Boundary Review Board criteria. It is anticipated that this evaluation will result in the designation for the Campus Station property as an Urban growth Area, All parties to this Agreement recognize this process as furthering regional growth management planning objectives and the efficient economical provision of urban services and facilities. The Cities, and the County agree that no annexation(s) of the areas subject to this agreement shall be proposed until the parties have executed the ILA contemplated herein and the cities have amended their Comprehensive Plans, as neeessary~ in accordance with the interlocal agreement. The County shall review the joint planfiLA as a subarea plan pursuant to Policy UGA-11 of the County's Comprehensive Plan. 7. Good Faith EffOl-tZ. The parties agree to work in good faith to resolve any and all outstanding issues and to devote adequate staff resources to pursue such agreement diligently and expediently. 8. Mediation. If the parties are unable to reach agreement as contemplated in paragraph 4 and 5 above, they agree to immediately submit the issues that remain unresolved to a mediation MOA BETWEEN KITSAP COUNTY, CITY OF BREMERTON, CITY OF PORT ORCHARD FOR THE CAiV[PUS STATION PROPERTY--4 7/27/9g Draft 07/31/98 11:45 FAX 360 876 7052 KC ADMIN SERVICES ~007/019 process- 9. Authority. This agreement is entered into pursuant to the authority of the Interlocal Cooperation Act, Chapter 39.34 RCW. This Agreement is not intended and shall not be construed to alter the responsibilities and authority of the Cities or the County pursuant to the Orowth Management Act or other applicable law. 10, Filing, A copy of this Agreement shall be filed in the offices of the Kitsap County Auditor. The Cities and County will also provide a copy &this Agreement to the Washington State Department of Community, Trade and Economic Development to indicate the progress of their consultation. MOA BETWEEN KITSAP COUNTY, CITY OF BREMERTON, CITY OF PORT ORCHARD FOR THE CA_M~US STATION PROPERTY--5 7/27/98 Draft 07/31/98 11:45 FAX 360 876 ?~2 KC ADMIN SERVICES 008,/019 DATED this day of CITY OF BREMERTON ,1998. ATTEST: LYNN S. HORTON, Mayor APPROVED AS TO FORM: KATHLEEN McCLUSKEY~ City Clerk City Attorney CITY OF PORT ORCItARD ATTEST: LESLIE J. WEATHEKILL, Mayor APPROVED AS TO FORM: PATRICIA PARK, City Clerk City Attorney BOARD OF COUNTY COMMISSIONERS ATTEST: CHRIS ENDKESEN, Chair CHARLOTTE GARRIDO, Commissioner HOLLY ANDERSON Clerk of the Board PHIL BEST, Commissioner MOA BETWEEN KITSAP COUNTY, CITY OF BREMERTON, CITY OF PORT ORCHARD FOR TI-IE CAMPUS STATION PROPERTY-6 7/27/98 Draft 07/31/98 11:37 FAX 360 876 7n52 __KC ADMIN SERVICES 014 MEMORANDUM OF AGREEMENT FOR JOINT PLANNING BETWEEN KITSAP COUNTY AND TIlE CITY OF BREMERTON FOR "T'~ -~ ~IL'C-EI'.DAL~,~, AST r.r.~1'.~TON CENTRAL KIT_SAP AREA" This document sets forth the agreement (hereinafter "Agreement") between Kitsap County (hereinafter "County") and the City of Bremerton (hereinafter "City"), regarding cooperative planning and Interlocal Agreement (hereinafter "ILA") for Urban Growth Areas, specifically the ~ Central Kitsap area. (See Attached Map.) The purposes of this Agreement arc as follows: a. To provide a framework for cooperative planning and an ILA between the County and the City to comply with the requkements of the Growth Management Act; b, To set forth principles, assumptions and steps that the County and City agree to follow to resolve planning issues regarding designation and implementation of the East Dremerton ~ Urban Growth Area; c, To provide certainty for ongoing land use and utility planning; d. To cooperate in planning for logical and efficient provision &urban services and facilities; and e. To implement the provisions, of UOA-I through U.GA-I 7 in the County's 1998 MOA BETWEEN KITSAP COUNTY AND CITY OF BREM2ERTON FOR CENTRAL KITSAP AKEA" -- 1 7/30/98 DR_AFT 07/31/98 11:37 FAX 360 876_7052 KC ADMIN SERVICES ~015 Comprehensive Plan. In pursuit of these purposes, the City and County agree as follows: 1. Area Subject to Agreement, The Kitsap County revised Comprehensive Plan (1998) delineates an Urban Growth Area with an Urban Ioint Planning Area overlay encompassing a portion of the unincorporated area of Silverdale and an areaNorth of East Bremerton (See Attached Map). For the purposes of this agreement, this area is referred to as "Cenh'al Kitsap area". Portions of the area are served by Kitsap County's sewer system, North Perry and the City of Bremerton's water system. Portions of the area are also likely to be annexed into the City of Bremerton. The County is currently evaluating five governance options that may be applied to the unincorporated area of Silverdale. 2. Comprehensive Plan Designations/Joint Planning Process. The designation of the Central Kitsap area as an Urban Growth Area with an Urban lomt Planning Area overlay is intended to help Kitsap County--wkh the assistance ora Silverdale Governance Committee--and the City of Bremerton cooperatively resolve issues regarding governance, jurisdiction, service provision and equitable sharing of revenues, The policies of the County's Comprehensive Plan, and the County-wide Planning Policy (Urban Growth Areas, Element A3), shall be used aa the framework for joint planning and MOA BETWEEN KITSAP COUNTY AND CITY OF BREMERTON FOR CENTRAL KITSAP AREA" -- 2 7/30/98 DRAFT 07/31/98 11:38 FAX 360 876 7052 KC ADMIN SERVICES ~016 subsequent ][LA. R~eferences to designations for specific areas refer to the Comprehensive Plan land Use Map dated May 7, 1998/It is understood that the Comprehensive Plan must undergo review and approval by the Central Puget Sound Growth Management Hearings Board. The Urban Ioint Planning Area Overlay designation is intended to recognize the Central KitsapArea as urban in character and suitable for designation as an Urban Growth Area, subject to resolution of outstanding planning issues relating to provision of services and facilities, governance and equitable sharing of revenues. 3. Issues to be Addressed through Joint Planning. Issues pertaining to the Central Kitsap area that the County and City shall resolve through joint planning and execution of an ILA include: (a) provision of adequate services and facilities to the area, including any necessary amendment of City capital facility plans and/or appropriate service agreements with existing special districts; (b) adequate protection of environmental resources according to mutually agreed upon standards; (¢) governance issues, including anticipation of future annexations ancl resolution of any service area disputes; (d) procedures for reciprocal notification and comment on proposed development applications during the period of the interlocal agreement; and (e) a equitable sharing of revenues. 4. Future Agreement Contemplated. The County and City agree to consult to further address urban joint planning requirements for the Central Kitsap area. Steps to meet such requirements will be set forth in a subsequent ILA and shall include, but are not limited to, the MOA BETWEEN KITSAP COUNTY AND CITY OF BREMERTON FOR CENTRAL KITSAP ARE.&" -- 3 7/3 0/9 8 DP.AFT 07/31/98 11:38 FAX 360 876 7052 KC ADMIN SERVICES 017 following: (a) a work program and schedule for completing agreed upon work; (b) a process for soliciting comments on the proposed plan from residents of the affected area; (c) the process that shall be followed by the City and County, including involvement ora Silverdale Governance Committee, for adoption and implementation of the joint plan; and (d) resolution of other issues contemplated by this agreement. The "joint plan" shall be finalized through an ILA. $, Governance. The City and County acknowledge that a purpose of the contemplated herein is to identify a plan and approximate schedule for annexa'dons of designated City Urban Growth Areas. Such planning is recognized as furthering regional growth management planning objectives and the logical provision of urban services and facilities. The City and County agree that no annexation(s) of the areas subject to this Agreement shall be proposed until the City and County have executed the contemplated ILA and the City has amended its Comprehensive Plan in accordance with the agreement. 6. lllahee Property. The County's Comprehensive Plan Land Use Map identifies the Illahee property as a "study area." This designation in intended to recognize unresolved land use issues relating to this property and the v~riety of environmental &nd economic interests involved. The City and County agree to cooperate on resolving such issues. The County shall define, in consultation with the City, a planning process, separate from that used for the Central Kitsap area generally, to determine an appropriate range of uses for this property. This process shall involve the property owner, interested agencies, and affected residents. MOA BETWEEN KITSAP COUNTY AND CITY OF BI1.EMERTON FOR CENTRAL KITSAP AREA" -- 4 7/30/98 DRAFT 07/31/98 11:38 FAX 360 876 7052 KC ADMIN SERVICES 018 7. Good Faith Efforts. The County and City agree to work in good faith to resolve any and all outstanding issues regarding designation of a City Urban Growth Area. S. Mediation. If the County and City are unable to reach agreement as contemplated in paragraphs 2, 3, ond 6 above, they agree to immediately submit the issues that remain unresolved to a mediation process. 9. Authority. This Agreement is entered into pursuant to the authority of the Interlocal Cooperation Act, Chapter 39.34 R.CW. Ihis Agreement is not intended and shall not be construed to alter the responsibilities and authority oftb. e City or County pursuant to the Growth Management Act or other state laws, including the ability to addr¢~ issues ofc0ncern to.the Growth Management Hearings Board. , 10. Filing. A copy of this Agreement shall be fried in the offices of the Kitsap County Auditor. The City and County shall also provide a copy of this agreement to the Washington State Department of Community, Trade and Economic Development to indicate the progress of their consultation. MOA BETWEEN KITSAP COUNTY AND CITY OF BREIVIERTON FOR CENTRAL KtTSAP AREA" -- 5 7/30/98 DRAFT 07/31/98 11:39 FAX 360_876 7052 KC ADMIN SERVICES 019 DATED this ~ day of ~ 1998. CITY OF BREMERTON ATTEST: LYNN S. HORTON, Mayor APPROVED AS TO FORM: KATHLEEN McCLUSKEY City Clerk City Attorney KITSAP COUNTY BOARD OF COMMISSIONERS CHRIS ENDI~SEN, Chair CHARLOTTE GARRIDO, Commissioner PHIL BEST, Commissioner ATTEST: HOLLY ANDERSON Clerk of the Board gtcom\...\eboTf27,vqxl MOA BETWEEN K1TSAP COUNTY AND CITY OF BREMERTON FOR CENTRAL KITSAP AREA" -- 6 7/30/98 D1L4fl:T Area Subject to Agreement Area Subject to Agreement Incorporated City 07/31/98 11:32 FAX 360 876 7052 KC ADMIN SERVICES OO2 MEMORANDUM OF AGREEMENT FOR JOINT PLANNING AND INTERLOCAL AGREEMENT BETWEEN KITSAP COUNTY AND TH1, CITY OF BREMERTON FOR "THE PORT BLAKELY PROPERTY" This document sets forth the agreement (hereinafter "Agreement") between the County of KitsCp (hereinafter "County") and the City ofBremerton (herein~er "City"), regarding coopcrative I planning and an interlocal agreement (hereinafter "ILA") for the provisional Port Blakely Urban Growth Area, located adjacent to the City limits we~t of Kitsap Lake. The purposes of this Agreement are as follows: a. To provide a framework for cooperative planning and an II,A between the County fi,nd the City for the Port Blakely property leading to its designation as an outright Urban Growth Area; b. To set forth principles, assumptions and steps for implementation of the Port Blake~ly Urban Growth Area; c, To provide certainty for ongoing land use and utility planning; d. To cooperate in planning for logical and efficient provision of urban services and fadlities; MOA BETWEEN' KITSAP COUNTY AND THE CITY OF BKEMEKTON FOR "TI-IE PORT BLAKELY PROPERTY" -- 1 7/30/98 Draft 07/31/98 11:33 FAX 360 876 7052 KC ADMIN SERVICES 003 e. To cooperate in planning for regional economic development and to enhance employment opportunities for Kitsap County residents;-arrd f. To implement the provisions ofU_GA:I throum5 UGA-] 7 in the County's 1998 Comprehensive Plan: In pursuit of these purposes, the City and County agree as follows: 1. Urban Joint Planning Area/Process. The County has delineated an Industrial Urban Joint Planning Area on the County's revised 1998 Comprehensive Plan Land Use Map ~ encompassing the 495-acre Port Blakely Tree Farm property located contiguous to the City of Bremerton, west of Kitsap Lake. ( :See Attached Map.) The City intends to annex this prope.'~y in the future. The policies of the County's 1998 Comprehensive Plan and the County-wide Planning Policy (Urban Growth Areas, Element A3) shall be used as the framework for the joint planning and ILA. It is understood that the Comprehensive Plan must undergo review and i approval by the Central Puget Sound Growth Management Heatings Board. The "joint plan" referenced in this Agreement and County's Comprehensive Plan (~JGA 7 tkrough 14") shall be embodied by and contained within the subsequent ]LA contemplated by this Agreement, as provided in paragraph 6 below. MOA BETWEEN KITSAP COUNTY AND TIlE CITY OF BKEIVIERTON FOR "TI-lB PORT BLAKELY PROPERTY" - 2 7/30/98 Draft 07/31/98 11:33 FAX 350 876 7n52 KC Al)LIN SERVICES ~004 2. Land Use Assumptions, Thc Industrial/Urban Joint Planning Area designation recognizes the Port Blakely property as provisionally suitable for designation as an Urban G-to ~wth Area and for industrial/business park uses, subject to resolution of the issues specified herein. In the interim, this property has been given a dual "Industrial/Urban Keserve" designation on the County's Comprehensive Plan Land Use Map. The "Industrial" designation shows the likely future zoning designation of the property [fit is annexed into the City of Bremerton which is anticipated to occur as provided in paragraph 7, and provides a framework for ongoing plann~ig for the site. The "Urban Keserve" designation is intended to preserve the property in its current state to maintain maximum flexibility for planning. 3. Employment Assumptions for Planning. The County's analysis of 1992-2012 a~d 2013-2017 employment needs and land demand supports the designation of the Port Blakely property for industrial/business park use. The City has adopted a resolution (dated March 11. 1998) stating that it does not have a sufficient supply of industrial/business park land within it~ existing corporate borders of a size and quality that can suppoIt the employment opportunities offered by the Port Blakely site. Empl6yment allocations are now and shall be reserved for the U._rban loint Planning Ar,e~Jlndustrial Reserve area as identified in current and future fore_cast~, ~4. Environmental Ass. umptioIas. The parties acknowledge the impgrtanee of Chic0 Creek to the Suquamish Tribe. and to ackn_owledg_e the need to pr_eserve healthy and productive aquatic resources within the Chit>0 Creek Watershed..The County a,knowledge$ that presermng MOA BETWEEN KITSAP COUNTY AND THE CITY OF BKEMERTON FOR "THE PORT BLAKELY PROPERTY" -- 3 7/30/98 Draft 07/31/98 11:33 FAX 360 876 7052 KC ADMIN SERVICES ~005 h~althy aquatic systems depends on mailntai_ning the function and valtm oflhe watershed as a whole_ The County, v,~il[ review its develop_recur re_aulations_ in consultation with the City_ and TribeL and adopt amendments .as necessa _ry to address the cumulative effect of develo_om,nt on the aquatic resources of the Chico Creek basin. 5. Issues to be Addressed through Joint l'lanning, Issu~ pextaining to the Port Blakely property that the County and City shall resolve through joint planning and the ILA include: (a) provision of adequate services and facilities to serve the site; (b) adequate protection of envirom~tenml resources; and (c) mitigation for transportation impacts. (a) Capital Facilities. The City shall provide a twcnBr-ye~ planning-level capital facility analysis, consistent with Growth Management Act requirements, to support designation of the site as a City Urban Growth Area, and the City shall amend its Comprehensive Plan accordingly. The City shall incorporate and/or expand upon the technical sewer, water and transportation studies prepared by Parametrix (1997) for thc Kitsap Lake Technology Park. Such services and facilities may be financed throagh public and/or private sources. Detailed capital facility planning shall occur in connection with preparation and review of site-specific development plans for the property. (b) Environmental Resources. The City and County acknowledge that the site is located in a watershed basin and that environmental issues must be thoroughly MOA BETWEEN KITSAP COUNTY AND THE CITY OF BKEMERTON FOR "THE PORT BLAKELY PKOPERTY" -- 4 7/30/98 Draft 07/31/98 11:34 FAX 360 876 7n$2 KC ADMIN SERVICES ~006 addressed in connection with project-level review of development of the property. The eval.uation of impacts ~,nd th.e mitigation of impacts on the natural .~nvironme~ will .be based on Best Management Practices. ARer the annexation anticipated by this agreement, the City shall be the lead agency for any project proposal on the property and shall conduct project level environmental review and apply the critical area regulations specified in the 1-LA (which are to be the stricter of the two jurisdictions' critical area regulations) as the basis for protecting environmental .IGt.aa,5 Ca~,ii_-; C,~tical A,-aas ,_,"rdh;~,}c.~. The City shall consult and coordinate with. the County during the environmental review process. (c) Transportatio~t A future project on the Port Blakely site shall likely impact County roads. The City agrees that furore project-level traffic analysis conducted as part of the SEPA process shall address and mitigate ~uch impacts. The City shall take the steps necessary to assure that such mitigation includes payment of any applicable costs. In determining how such mitigation should be calculated, the City shall use its standards for levels of service but shall also address the average daily traffic load, and shall require a fair sham contribution from the project for SEPA mitigation and transportation impact on County Roads. MOA BETWEEN KITSAP COUNTY AND THE CITY OF BREMERTON FOR "TI-~ PORT BLAKELY PROPERTY" -- 5 7/30/98 Draft 07/51/98 11:$4 FAX 360 876 7052 KC ADMIN SERVICES ~007 (d). Other UGA-13 Elements. The following refer to other joint planflLA elements ofUGA-13: (I) The expected boundary for the urban growth area is shown on the attached map and in the County's Comprehensive Plan; (ii) The joint plan/ILA shall be based upon the employment projections and assumptions set forth in paragraph 3 above; (iii) The type and intensity of land uses shall be those associated with an industrial business park. Precise location of uses, open space and buffers shall be done at project level review; (iv) Services and facilities, including co,t sharing and responsibility, shall be addressed as provided in paragraph 5(a) and 5(c) above; (v) The applicable critical area regulations shall be addressed as provided in paragraph 5(b) above; (vi) The City and County each shall agree to provide reciprocal notification of developrnem proposals within the urban joint planning area for the Port Blakely property, along with the MOA BETWEEN KITS.aP COUNTY AND THE CITY OF BI*,EMJERTON FOR "TI~ PORT BLAKELY PROPERTY" -- 6 7/30/98 Draft 07/$1/98 11:$4 FAX 360 876 7052 _. KC ADMIN SERVICES ~008 opportunity to review such proposals to propose mitigation measures for adverse environmental impacts on the City, County or independently provided services and facilities, and/or to adjacent land uses; (vii) At thc time of project review, thc City shall review impacts and r_equire the. a~plicant to provide for the protection mstomt/ma of salmon habitat and by rneeti~ the requirements of the state salmonid policies and the Endangered Species Act. Project review shall include public involvement and participation of imerested property owners, Tribes, and appropriate agencies and groups. In particular, the City_ during th_e environmental review process shall seek inout fro_tn the Suc[uamish. Tribe. 6, Comprehensive Plan Amendment. The County and City agree to pursue necessary amendments of their respective Comprehensive Plans, capital facility plans and/or development regulations to implement the joint plan/lLA as follows, using the schedule in paragraph 7: (a) The City shall amend its Comprehensive Plan to include the Port Blakely property within its Urban Growth Area and within its Capital Facilities element and other Plan elements as necessary to maintain internal consistency. MOA BETWEEN KITSAP COUNTY AND THE CITY OF BREMERTON FOR "THE PORT BLAKELY PROPERTY" -- 7 7/30/98 Draft 07/31/98 11:34 FAX 360 876 7052 KC ADMIN SERVICES 009 (b) The County shall review the joint planf[LA as a subarea plan pursuant to UGA-I 1. The joint plan/ILA shall constitute a subarea plan consisting of: (1-) a land use element, including critical area standards, identifying anticipated land uses consistent with UGA-13 (c); (ii) a capital facilities and utilities elemem incorporating the purveyor's facility plans for the area and the information required in U@A- 13(d); and (iii) a transportation element incorporating a plan for mitigating any applicable impact costs and incorporating the transportation elements referred to in paragraph 4(c) above. The subarea plan shall recognize that project level review and mitigation will occur subsequently. 7. Future Agreement Contemplated Schedule. The County and City shall adopt an ILA and take o~hcr actions in accordance with the following schedule: August, 1998 Joint plarflLA for Port Blakely property finalized by City and County staffs. Bremerton Planning MOA BETWEEN KITSA.P COUNTY AND TIrlM; CITY OF BREMERTON FOR "TILE PORT BLAKELY PROPERTY" -- 8 7/30/98 Drait 77 07/31/98 11:35 FAX 360 876 7n52 KC ADMIN SERVICES ~ 010 Commission conducts public hearing on plan amendments and ILA. September, I998 Initial City Council hearing on Bremerton Comprehensive Plan amendments and II,A. County Planning Commission holds study sessions(s) to discuss ILA and subarea plan. NOV r~ _. _ t _ . ~,,.~vo~,, 1998 City adopt Comprehensive Plan amendments and ILA. Board of' County Commissioners holds public hearing on subarea plan and ILA. ~rmmmbvr, 1998 Board of County Commissioners adopts ILA and subarea plan which establishes the Port Blakely UGA pursuant to UGA-I 1/14, 8. Good Faith Efforts, The parties agree to work in good faith to resolve any and all outstanding issues and to devote appropriate staffrcsources to pursue such agreement diligently and expediently 9. Governance. Thc City and Coumy agree that no annexation(s) of the Port Blakely property, in whole or part, shall be proposed until the City and County have executed the II,A MOA BETWEEN KITSAP COUNTY AND THE CITY OF BREMERTON FOR "TlffE PORT BLAK.ELY PROPERTY" -- 9 7/30/98 Draft 07131/08 11:3~ FAX 360 8?6 ?n~2 KC ADMIN SERVICES ~011 contemplated herein and the City has amended its Comprehensive Plan to incorporate all requirements pertaining to the l~ort Blakely property as set forth in the ILA. After the above- specified evems have occurred, the City of Bremerton intends to take necessary steps to annex the property. 10, Mediation, The County and City shall make a good faith effort to complete the actions identified in this Agreement. If the County and City are unable to reach agreement as contemplated above, they agree to immediately submit the issues that remain unresolved to mediation. 9, Authority, This agreement is entered into pursuant to the authority of the Interlocal Cooperation Act, Chapter 39.34 RCW. This agreement is not intended and shall not be construed to alter the responsibilities and authority of the City or County pursuant to the Growth Management Act or other applicable law, 10. Filing. A copy &this agreement shall be filed in the offices of'the Kitsap County Auditor. The City and County shall also provide a copy of this agreement to the Washington State Department of Community, Trade and Economic Development to indicate the progress of their consultation. MOA BETWEEN KITSAP COUNTY AND THE CiTY OF BKEMERTON FOR "THE PORT BLAKELY PROPERTY" -- 10 7/30/98 Draft 07/31/98 11:35 FAX 360 876 7fl52 KC ADMIN SERVICES ~012 DATED this ~ day of_ CITY O1' BREMERTON ,1995. ATTEST: LYNN S. HORTON, Mayor KATHLEEN MeCLUSKEY, City Clerk APPROVED AS TO FORM City Attorney KITSAP COUNTY BOARD OF COMMISSIONERS CHRIS ENDRESEN, Chair CHARLOTTE OARRIDO, Commissioner PHIL BEST, Commissioner A'rrEST: HOLLY ANDERSON Clerk of the Board g:~eom\,.Apbo0723,wpd MOA BETWEEN KITSAP COUNTY AND THE CITY OF BRENfERTON FOR "THE PORT BLAKELY PROPERTY'' -- 11 7/30/98 Dram Area Subject to Agreement Area Subject to Agreement [-'] Incorporated City