HomeMy WebLinkAbout06/10/98 AGENDABREMERTON CITY COUNCIL
239 4TH STREET
BREMERTON, WA 98337
CITY COUNCIL AGENDA
JUNE 10, 1998
CITY COUNCIL STUDY SESSION: 5:00 - 5:30 P.M.
A. General Council Business
B. City Council Study Session Immediately following the
City Council meeting in the Council Conference Room.
Topic of discussion: "Increasing the Hotel/Motel Tax."
CALL TO ORDER: 5:30 P.M.
A. Pledge Of Allegiance
B. Invocation
CONSENT AGENDA
Items listed below have been distributed to Council members in advance for study
and will be enacted by one motion. If separate discussion is desired on an item, it
may be removed from the Consent Agenda and placed on the Regular Agenda at
the request of a Council member. -- ,J
A. Minutes - June 3, 1998 #AB98-124
B. Bid Award Recommendation to United States Pipe & #AB98-125 _~
Foundry For The Purchase Of Ductile Iron Pipe For Year
1998
CLAIMS/CHECK REGISTERS
COUNCIL MEMBER REPORTS
MAYOR'S REPORT
7. PUBLIC RECOGNITION -- (Comments Limited to 3 Minutes)
NEW BUSINESS
A. Appointment of Lonnie Dawson to The Parks And Recreation
Commission
#AB98-126 ~
(CONTINUED NEXT PAGE)
B. Reappointment Of Joan Dinglfield To The
Planning Commission
C. Bid Award Recommendation Enforcement of Parking
Ordinances And Management And Operation of City
Owned Parking Facilities
D. Easement Grant To U.S. Navy On N.A.D. Marine Park Land
RESOLUTIONS
A. Resolution #2652 Authorizing lAC Grant Application For
Evergreen Park - Phase 2 (Smith Cove Development)
#AB98-127
#AB98-129 ~¢
#AB98-130
#AB98-128 /(~)
1. SUBJECT':-
AGENDA BILL
BREMERTON CITY COUNCIL
MINUTES - JUNE 3, 1998
FOR AGENDA OF: June 10:1998
ORIGINATING DEPT: City Council
ORIGINATOR: David Farr ~ President
DATE SUBMITTED: ' 6
2. CLEARANCES: (comment on back
if necessary)
NOTE: Minutes will be distributed under
separate cover.
ENDORSE/~ENT ,~, INFORMATION
MAYOR
4. SUMMARY STATEMENT AND REOUIREMENT FOR CO[~CIL ACTION:
8. RECOPS~ENDAT!ON:
9. RESPONSIBLE OFFICIAL:
ENFORC~R]KNT OFFICIAL:
.EY~PIRATiON DATE'
R~;iEW DATE:
PULLED TABLED
COUNCIL DIR~CTIVE:
10. NOT!C~ OF ACTION
APPROVED .DISAPPROVED
..DATE:
11. AGENDA BIYJ, NO: ~' /~ ~
2. CLEAR3uNCE COMMENTS:.
5..'~.~TL~_ACT ON NON-PASSAGE:
-STAFFING. BUDGETS, FACILITIES, EOUIPMENT QR OThqKR RESOURCES:
AGENDA BILL
BREMERTON CITY COUNCIL
1. SUBJECT:
Bid Award Recommendation - Purchase
Of Ductile Iron Pipe For Year 1998
FOR AGENDA OF:
ORIGINATING DEPT:
ORIGINATOR:
DATE SUBMITTED:
0
Director PW&U
City Attorney
City Treasurer
Purchasing Manager
Operations Committee
Fiscal & Budget Comm.
ENDORSEMENT ~
CI,EARANCES: (Comment. ~. 3. EXll]B~S:·:~
June 10, 1998
Public Works & Utilities
C. Mottner/Inv. Supvsr
May 22, 1998
MAYOR
· Bid Tabulation Form
INFORMATION CO~C~ P~S~E~ FOR S~~:
4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION:
Call for bids was prepared, advertised, distributed and received in accordance with city bid procedures. Two (2)
bids were received. The low bidder is United States Pipe & Foundry, Auburn, WA~ This company also won the bid
for 1997 and have proven themselves to be a responsible, reliable and cooperative company. If this bid award is
approved by the City Council, an open purchase order will be established as in the past.
8. RECOMMENDATION:
That the City Council approve the low bid of United States Pipe & Foundry and authorized the Mayor to execute
the contract for the purchase of ductile iron pipe, subject to City administrative policies and procedures.
9. RESPONSIBLE OFFICIAL:
ENFORCEMENT OFFICIAL:
EXPIRATION DATE:
REVIEW DATE:
Director of Public Works & Utilities
Utilities Operations Manager
N/A
N/A
PULI ,ED TABLED
COUNCIL DIRECTIVE:
10. NOTICE OF ACTION
APPROVED DISAPPROVED
AMENDED
DATE:
11. AGENDA BILL
3
2. CI,EARANCE COMMENTS:
$. IMPACT ON NON-PASSAGE:
Public Works & Utilities would have to purchase ductile iron pipe in smaller quantities and would not receive the
cost benefits we will get from approval of this contract.
6. IMPACT ON STAFFING~ BUDGETS, FACHJIIES~ EQUIPMENT OR OTHER RESOURCES:
NONE Prices will be held in the budget of $150,000.00 and anything exceeding
that amount would have to be processeR through a Budget Adjustment.
7. RESEARCH SOURCES:
{'070122_1 .ab}
BID TITLE:
DATE OPENED:
CITY OF BREMERTON
BID TABULATION
TIME OPENED:
OPENED BY _~
RECORDED BY
BIDDER
ITEM 1 ITEM 2
O~.1~
ITEM 3
ITEM 4
ITEM 5
NET BID
TAX
TOTAL
SUMMARY TOTAL BID COMMENTS
L~~
AGENDA BILL
BREMERTON CITY COUNCIL
1. SUBJECT:
Appointment to the Parks
and Recreation Commission
FOR AGENDA OF:
ORIGINATING DEPT:
ORIGINATOR:
DATE SUBMITTED:
June lQ, 1998
Executive
Mayor Horton-
June ~, 1998
2. ~: (comment on back
if necessary)
3. ~:
Application for Appointment
ENDORSEMENT __~ INFORMATION
COUNCIL PRESIDENT
4. SUMMARY STATEMENT AND REOUIREM~NT FOR C0UNCI$ ACTION:
There is a vacancy on the Parks and Recreation.
Lonnie Dawson be appointed to fill the vacancy.
It is recommended
8. RECOMMENDATIQN:
Motion to confirm the appointment of Lonnie Dawson to the Parks
and Recreation Commission.
9. RESPONSIBLE OFFICIAL:
ENFORCEMENT OFFICIAL:
EXPIRATION DATE:
REVIEW DATE:
PULLED TABLED
COUNCIL DIRECTIVE:
10. NOTICE OF ACTION
APPROVED DISAPPROVED
DATE:
11. AGENDA BILL NO:
CITY OF BREIVIERTON
APPLICATION FOR CITY BOARDS/COMMISSIONS/COMMITTEE
NOTE:
any action is taken on your appointment.
(Please type or print clearly)
NAME: ~*~ ,~,~, L ~_ ~"~ u,. ~-~ ~ ~'-
As an applicant for a City Board, Commission or Committee, your name, address, and
telephone number will be available to the press and public. You will be contacted before
HOME ADDRESS: t~q~ -T-~-c,.,-'~--
OCCUPATION: ~;¼,p ~,~v,Jr
EDUCATION:
PROFESSIONAL/COMMUNITY ACTIVITIES:
LOCAL REFERENCES (name & phone number):
~'~r0 R~,F~. ~J'7~/- ~-~o
I AM
()
()
()
()
()
()
()
()
INTERESTED IN SERVING ON (please check one or more):
Disability Action Committee
Civil Service Commission(18 yrs. & older)
Urban Forest Committee
Cable Communications Advisory Committee
Community Development Block Grant
Advisory Committee
Youth Council
Safe Streets' Steering Committee
Citizen's Commission on Council Salaries
Planning Commission (18 yrs. & older)
Parks & Recreation Commission
Ethics Commission
Parking Advisory Board
Solid Waste Management
Bremerton Housing Authority
Board of Appeals, Housing/Building Codes
Mayor's Select Committee on Law
Enforcement
Is this an applica{ion for reappointment7 t,~
If yes, how many years have you served on this commission/committee7
PLEASE RETURN TO:
Mayor's Office
239 4th Street
Bremerton, WA
98337
Signature
Applications be reviewed periodically to determine continued availability.
information may be put on back. 7
Additional pertinent
AGENDA BILL
BREMERTON CITY COUNCIL
1. SUBJECT:
Reappointment to the
Planning Commission
FOR AGENDA OF: June 1~, 1998
ORIGINATING DEPT: Executive
ORIGINATOR: Mayor Horton -
DATE SUBMITTED: June ~, 1998
2. ~: (comment on back
if necessary)
3. EXHIBITS:
Application for Appointment
ENDORSEMENT ~ I~~TION __
4. SUMMARY STATEMENT AND REOUIREMENT FOR COUNCIL ACTION:
Joan Dingfield's term on the Planning Commission is expiring this month.
It is recommended she be reappointed to another term on this Commission.
8. RECOMMENDATION:
Motion to confirm the reappointment of Joan Dingfield to the
Planning Commission.
9. RESPONSIBLE OFFICIAL:
ENFORCEMENT OFFICIAL:
EXPIRATION DATE:
REVIEW DATE:
PULLED TABLED
COUNCIL DIRECTIVE:
10. NOTICE OF ACTION
APPROVED DISAPPROVED
DAT]
AMENDED
CITY OF BREIVIERTON
APPLICATION FOR CITY BOARDS/COMMISSIONS/COMMITTEE
NOTE:
(Please type {3r print clea~ ('h
As an applicant for a City Board, Commission or Committee, your name, address, and
telephone number will be available to the press and public. You will be contacted before
any action is taken on your appointment.
PHONE: _~)7 ~"-/~ 7 / (H)
P~OF~SSIO~k/CO~H~ITY ~CTIVIII~S:
LOCAL REFERENCES (name & phone number):
I AM INTERESTED IN SERVING ON (please check one or more):
()
()
()
()
()
()
(w)
Disability Action Committee
Civil Service Commission(18 yrs. & older)
Urban Forest Committee
Cable Communications Advisory Committee
Community Development Block Grant
Advisory Committee
Youth Council
Safe Streets Steering Committee
Citizen's Commission on Council Salaries
()
()
Is this an application for reappointment? o t~hisc ~_~ ~
If yes, how many years have you served ommission/committee? ,_~'. ~
Planning Commission (18 yrs. & older)
Parks & Recreation Commission
Ethics Commission
Parking Advisory Board
Solid Waste Management
Bremerton Housing Authority
Board of Appeals, Housing/Building Codes
Mayor's Select Committee on Law
Enforcement
PLEASE RETURN TO'
Mayor's Office
239 4th Street
Bremerton, WA
98337
Signature
Applications be reviewed periodically to determine continued availability.
information may be put on back.
?
Additional pertinent
BREMERTON CITY COUNCIL
AGENDA BILL
1. SUBJECT: Bid Award Recommendation
Enforcement of Parking Ordinances
and Management & Operation of City
Owned Parking Facilities.
ORIGINATINGDEPARTMENT~,dmin. Serv.
FOR AGENDA OF: June 10, 1998
ORIGINATOR: KathleenMcCluskey
DATE SUBMITTED: i G - z - ~
2. CLEARANCES: (c~r~.e,_nt on back½f
City Treasurer'~-'Ac"7~/h- ~ '
Police Department ~ ~ )~, .-~.,,~
3. EXHIBITS:
Request for Proposals
Parking Enforcement Options
Proposal
ENDORSEMENT/._~_ INFORMATION
MAYOR~?.--~ --,J'. ~/~¢-/~
APPROVED BY COUNCIL PRESIDENT FOR
COUNCIL PRESIDENT _ _
4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: Requests for
proposals were prepared, advertised, distributed and received in accordance with
accepted Request for Proposal procedures for Parking Regulator Services and
Management and Operation of City Owned Parking Facilities. One proposal was received
from Diamond Parking Services, Inc., and was evaluated by City staff.
A negotiated agreement would be for a two year term subject to a 6 month review by the
City. The Contractor will provide all training of staff and be responsible for record keeping.
The contractor will provide reports required by the City and be responsible for enforcing
City parking ordinances. Any contract negotiated with the contractor will include minimum
standards of performance to ensure current levels of on/off street parking enforcement.
8. RECOMMENDATION: That City Council authorize the mayor to negotiate a contract
with Diamond Parking Services
9. RESPONSIBLE OFFICIAL: Kathleen McCluskey
ENFORCEMENT OFFICIAL:
EXPIRATION DATE:
REVIEW DATE:
10. NOTICE OF ACTION
PULLED TABLED
COUNCIL DIRECTIVE:
APPROVED
DISAPPROVED
DATE:
AMENDED
11. AGENDA BILL NO:
,/0
2. CLEARANCE COMMENTS:
5. IMPACT OF NON-PASSAGE:
City will continue to self-operate parking regulation and contract for parking lot operations
6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES:
Annual Current Cost of Operations = $ 260,950.00
Annual Contracted Cost of Operations = $201,700.00
Annual Cost Reduction $ 59,250.00
7. RESEARCH SOURCES:
/f
1.0
2.0
STATEMENT OF QUALIFICATIONS &
REQUEST FOR PROPOSALS
For
Enforcement of Parking Ordinances and
Management & Operation of
City Owner Parking Facilities in the
City of Bremerton
Intent/Purpose:
1.1
It i~ the intent of the City of Bremerton to enter into a contract for the
purpose of providing on street parking enforcement and for management
and operation of City owned off-street parking facilities in the City of
Bremerton.
1.2 The purpose of this Request for Proposals is to:
Provide detail pertaining to the minimum levels of service the City
requires of on and off-street parking enforcement providers under this
contract.
Provide detailed information pertaining to what is to be submitted as
response to this RFP.
Co
Provide information about the selection process to be undertaken in
this RFP process.
General Information:
2.1 Definitions
For purposes of this Request for Proposals, the following definitions apply:
a. Bidder
- An individual, firm, co-partnership or corporation, or
combination bhereof, submitting a proposal for the work
contemplated and acting directly or through a duly
authorized individual.
b. City
- The City of Bremerton.
c. Contract
d. Contractor
e. Days
f. RFP
The written agreement between the City and the
Contractor including the notice to contractors, proposals,
plans, specifications, general provisions, special
provisions and contract bonds; also, any and all
supplemental agreements amending or extending the
work contemplated. Supplemental agreements are
written agreements covering alterations, amendments
or extensions to the contract and include contract
change orders.
- The individual, firm, co-partnership or corporation1
and his/her, their, or its heirs, executors, administrators,
successors and assigns, or the lawful agent of any such
individual, firm, co-partnership, covenant or corporation,
or his/her, their or its surety under the contract bond,
constituting one of the principals to the contract and
undertaking to perform the work herein specified.
- Unless otherwise designated, days as used in the
contract shall be understood to mean calendar days.
This Request for Proposals.
2.2
Term of Contract
It is the intent of the City to negotiate a twenty-four (24) month contract. After
the first six months, the City and Contractor, will discuss progress and issues,
out of which adjustments might be made to scope or fee at the City's option.
2.3
2.4
Capability
Prior to contract award, any contractor may be required to show they have
the necessary facilities, equipment, staff, qualifications, ability and financial
resources to perform the work specified in a satisfactory manner. To help the
evaluation committee properly evaluate the contractor's capabilities, a
statement of qualifications must be completed and submitted along with
proposals.
Payment
Under no circumstances shall the City accept a proposal that the Contractor
shall receive any portion of revenue generated from any citations or infraction
notices issued in the course of enforcing parking laws and regulations in the
City.
2.5
Insurance and Hold Harmless Requirements: Prior to and during the
performance of the work covered by this Agreement, Contractor shall provide
the Risk Manager for the City with evidence that it has obtained and
maintains in full force and effect during the term of this Agreement
comprehensive general liability insurance coverage of at least $1,000,000.00
per occurrence and automobile general liability insurance coverage of at
least $1,000,000.00. per occurrence. The City shall be named as additional
insured. The Risk Manager shall be provided thirty (30) days written notice
of any cancellation of said insurance.
Contractor also agrees to defend, indemnify and save harmless the City, its
appointed and elected officers and employees, from and against any and all
liability, loss, costs, damage and expense, including costs and attorney fees
in defense thereof because of actions, claims or lawsuits for damages
resulting from personal or bodily injury, including death at any time resulting
therefrom, sustained or alleged to have been sustained by any person or
persons and on account of damage to property, arising or alleged to have
risen directly or indirectly out of or in consequence of or the performance of
this Agreement, whether such injuries to persons or damage to property is
due to the negligence of Consultant, its subcontractors, agents, volunteers,
successors or assigns. This provision shall be inapplicable to the extent City
is judicially found solely negligent for such damage or injury.
2.6 Non-Collusion Certificate
The Non-Collusion Certificate (Attachment "A") is to be completed, signed,
notarized and submitted as part of the proposal.
3.0 Specific Information and Requirements
3.1 Pre-Submittal Conference
3.1.1
A pre-submittal conference will be held at 2:00 p.m., Monday, April 6,
1998 in the Mayor's conference room in the Bremerton City Hall, 239
4th Street, Bremerton, Washington.
3.1.2 Attendance at this meeting is recommended of all prospective
respondents to this RFP.
3
3.2
Scope of Services
3.2.1
Patrol Areas - Described services will be performed in the parking
zones and areas listed as ATTACHMENT "B" and delinated on the
map, ATTACHMENT "B-I".
3.2.2 Time/Day - Enforcement patrol on duty from 6:00 a.m. to 5:30 p.m.,
p.m., Monday through Saturday.
3.2.3
Duties - On-Street Parking. Enforce as described below. There will be
no additional compensation for special events. The City of Bremerton
strongly believes in customer service, and expects the enforcement
personnel to treat the public in a polite, helpful and fair manner.
Services to be provided include, but are not limited to the following:
Patrol all Central Zones hour zones every 2 hours. Other
parking restricted areas, including handicapped parking, will
be covered at a reasonable level. (Proposal should specify
adequate coverage).
Issue Notices of Infractions for violations of parking ordinance
when and where appropriate.
Prepare affidavits and reports for parking infractions, violations
and incidents.
Perform Parking Surveys required for Residential Parking
Permit applications.
5. Post Zone status change notices.
Enforce all parking ordinances within the designated areas
described in ATTACHMENT "B", and map identified as
ATTACHMENT "B-I" including the following:
all "time restricted" on-street and City owned off-street
parking facilities.
all "no parking anytime" areas.
parking violations involving trucks and commercial
vehicles.
vehicles parked on sidewalks.
residential parking permits.
storage of vehicles in right of way.
unlawful parking in City owned parking facilities.
vehicles parked too close to fire hydrants, driveways,
stop signs, intersections, or crosswalks.
3.2.4
Enforce all other parking related ordinance as contained in
Bremerton Municipal Code (B.M.C.) 10.04, 10.08, 10.09,
10.10, 10.11.
Submit Handheld Ticket Writers to Municipal Court. (City
shall maintain ownership responsibility for Handhelds.)
handhelds shall be delivered to the Court office at
specified times for upload/downloading of daily activities
(Times depend on shift assignments). Pick up hand-
helds at court office.
provide written requests for dismissals/voids
provide written requests for declaration of nuisance
vehicles
notify court if not available for court appearances.
Provide Affidavits for Contested Hearings.
Additional Duties. The following 2 items are presented as an option.
If the City accepts the option, Contractor will invoice on a per incident
basis.
Enforce abandoned vehicles procedures, including but not
limited to:
Receiving complaints of an abandoned vehicle
Checking registration to ascertain if vehicle has been
reported as stolen.
Determine whether vehicle is operable.
Attempt to contact registered owner
Notify registered owner of pending impoundment.
Impound vehicle.
Enforce procedures regarding junk vehicle on private property
Receive complaints regarding junk vehicles.
Visit property and, based on statutory definition,
determine if vehicle is declarable as junk.
If declared junk, locate property owner and registered
owner of the vehicle.
Determine if property owner and vehicle owner are the
same. If they are the same, meet at the property and
determine method of disposal.
If property owner and vehicle owner are not the same,
complete a Junk Vehicle Affidavit and coordinate
disposal with property owner.
If property owner does not allow entry to the property,
secure a Search Warrant through the City Attorney
before proceeding with the investigation.
If property owner refuse to use Junk Vehicle Affidavit,
complete paperwork regarding investigation findings and
file the case with the City of Bremerton Hearing
Examiner.
Proceed with vehicle impoundment.
3.2.5
Duties - Off Street Parking. The City presently operates 4 off-street
parking facilities consisting of 491 parking stalls. These lots are
located in the downtown area of the City as follows:
507 Park Avenue, consists of 17 stalls, including 1 ADA
stall.
4th & Washington Avenue. This is a 9 level parking
garage, consisting of 291 stalls, including 6 ADA stalls.
300 Park Avenue, consists of 47 stalls, including 2 ADA
stalls and 10 motorcycle stalls.
301 Park Avenue, consists of 64 stalls, including 3 ADA
stalls and 16 motorcycle stalls.
1. City shall set rates.
2. Contractor Shall:
Manage, operate, maintain and promote City owned
parking facilities.
Pay all direct operating costs, including, but not limited
to, labor, supervision, bookkeeping, janitorial service,
security services, equipment maintenance and non-
structural repairs and maintenance.
Provide meter boxes for customer self-parking at
centralized locations within each parking facility.
Post City approved parking rates and regulations.
Collect all meter box revenue and deposit in City
designated accounts on a daily basis.
Keep parking facilities open and available for parking 24
hours per day, seven (7) days per week unless otherwise
excepted, directed and approved by City.
Market parking facilities to insure their maximum
utilization.
Responsible for maintenance and repair of non-structural
components of parking facilities, including, but not
limited to:
3.3
Numbering stalls, painting stall lines and
pedestrian lanes.
Maintain traffic directional signage.
Maintain and, as necessary, install or replace
instructional signage as may be directed by the
City.
Responsible for cleanliness of City owned off-street
parking facilities.
Responsible for janitorial services in the parking garage
including, but not limited to cleanliness of parking
structure floor, stairwells, hand rails and elevator car.
Notify City of any structural damage needing repair.
Pay all parking garage elevator maintenance contract
costs.
Advise City of any lighting failures or outages in parking
garage.
Keep drains clear of obstructive debris.
3.2.6
Court Appearance - Contractor will be responsible for it's employees
appearing in court, on time and prepared to testify on parking related
cases. City will provide training and materials.
3,2.7
Complaints - Contractor will be first line of contact for all complaints.
City will designate a point of Contact in the City for complaints and
follow-up.
Vehicles
Contractor will agree to lease the four City owned parking regulator
vehicles for one (1) year with option to purchase at the end of the one year
term at fair market value less credit for the one year lease payments.
3.3.1 All vehicles used by enforcement personnel shall be cteady
identifiable as performing parking enforcement.
3.4
3.5
3.3.2 Vehicles shall be operated at all times in compliance with all state and
local motor vehicle laws.
3.3.3 Foot and bike enforcement may be used by personnel in lieu of
vehicles, as long as adequate insurance coverage is maintained.
Communications
3.4.1 All enforcement personnel shall have ready access to their supervisor
and to Bremerton patrol personnel,
3.4.2
The Contractor shall maintain an office in Bremerton and shall
maintain a twenty four hour toll free telephone number accessible by
the City. The Contractor's office shall be'linked with a supervisor
during patrol and parking enforcement hours.
3.4.3. Contractor shall have the ability to communicate with emergency
services providers.
3.4.4. City contacts shall be as follows:
For Enforcement:
Police Department
For contract administration:
City Clerk' Office
For violations/tickets:
Municipal Court
Personnel
3.5.1
Contractor will be responsible for all aspects of r~cruitment and
selection of parking enforcement personnel. Individuals selected must
qualify for a Limited Commission from the City of Bremerton Police
Department. PROVIDED, however that parking enforcement
Personnel currently employed by the City shall be offered employment
with the Contractor. Such employment will be for a minimum of 120
days. Following the 120 day pedod, employees will be evaluated for
pedormance. If their performance is satisfactory, such employee will
be offered a permanent position with contractor.
The following criteria are used in determining eligibility for a Limited
Commission:
a. Possession of a high school diploma or G.E.D. Certificate.
b. Physical and mental capacity for performance of duties.
c. Ability to give and follow oral and written instructions in English.
Ability to effectively communicate with the public and City
officials.
Ability to remain calm and use good judgement and initiative
in an emergency.
fo
Successful completion of a background check for criminal
convictions, warrants and references.
Possession of a current and valid Washington State Driver's
License.
h. No record of driver's license suspension.
All employees, including contractor's managers and supervisors
are required, as an employment requirement, are subject to pre-
employment drug and alcohol abuse screening. Random drug
and alcohol screening shall also be required.
3,5.2.
Attachment "C" provides current pay and benefits schedules for
existing City employees. Contractor is not required to pay the same
rates or offer the same benefits. Attachment "C" is provided for the
Contractor to use in preparing their proposal with a comparable
wage/benefit package. Differential needs to be noted.
3.5.3 Training
The contractor will be responsible for complete training of parking
enforcement personnel. The City will provide all materials related to
regulations concerning enforcement to the Contractor. Contractor will
maintain complete training records for periods as prescribed by law
or policy as appropriate.
Training will include, but is not limited to:
a. Customer Service and expectations.
b. Dealing with difficult people.
2-(
3.5.4
3.5.5
3.5.6
eo
Conflict management and/or dispute management and
resolution.
Civil rights law and procedures.
Municipal code and ordinances relating to parking enforcement.
Giving testimony and courtroom procedures.
Job procedures and emergency protocol.
Job safety as required by OSHA/WISHA.
Public Safety.
Supervision
Contractor will be responsible for assuring employee compliance with
all laws and regulations, compliance for all employment related laws
and regulations, respond to inspections/audits by regulatory agencies
and the City, and pay any fines or assessments levied by regulatory
agencies. Contractor will be responsible for all supervision,
disciplinary and termination actions.
Uniforms
ao
Contractor shall provide all enforcement personnel with
professional appearing uniforms consisting of shirts, trousers,
and jackets. Uniform jackets and shirts shall have attached
patches on the sleeves with an emblem designating the wearer
as official parking enforcement personnel. Color and design of
uniforms must be approved by City.
All enforcement personnel must carry photo identification and
copy of their commission while on duty.
All personnel are to be in complete uniforms at any time they
are engaged in enforcement activity, or appearing in court in
matters relating to parking enforcement and regulation.
Discipline and/or Termination
Contractor is responsible for discipline and/or termination of
]!
employees with limited commissions. Discipline and/or termination is
required under, but not limited to, the following circumstances:
ao
False information on application or during interview process,
or discovery of information that would other,,vise disqualify the
person from consideration.
Failure to maintain a current and valid Washington State
Driver's License. Restrictions will be imposed based upon
number and nature of allowable tickets incurred by employee.
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Use of illegal drugs or alcohol in the workplace. Termination
is required.
3.5.7 Record Keeping
Contractor is responsible for all employment related record keeping,
and shall provide to the City, upon request, personnel and training
information for each employee.
3.5.8 Reports
The City requires that enforcement personnel follow pre-approved
patrol routes. The Contractor will be responsible for proposing patrol
routes and schedules, and the method (reports) by which the City
contract administrator will be kept informed. The City needs assurance
that coverage is adequate, fair, regular and predictable. At a minimum,
the following reports shall be provided:
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Monthly Summary of activities showing total work hours, patrol
and non-patrol, and records of court time.
Monthly summary of ticket activity including the number of
tickets by infraction type, by street/area, and a listing of voided
tickets.
Co
Written reports on all complaint phone calls, or on/off-street
complaints to officer on duty. Reports shall include names of
parties involved, including addresses (if known) and nature of
the complaint and its resolution.
3.6 Special Provisions - City Rights
Dudng the first six months from contract approval, the City retains the right
to make minor changes to parking zone restrictions without having to re-
negotiate contract. Larger modifications may require re-negotiation of
contract.
The City retains the right to:
3.6.1 Establish, modify, add or delete enforcement areas or routes or off
street parking facilities in conjunction with the Contractor.
3.6.2 Set all hours of enforcement operations and approve daily and weekly
assignment schedules.
3.6.3 To set all parking rates and times.
3.6.4 Modify, alter, add, delete procedures, instructions, and codes during
the contract term.
3.6.5 Modify, alter, add, delete or replace any City supplied forms and/or
equipment.
3.6.6
Add to, delete, or alter enforcement areas, beats, levels of
enforcement, placement of enforcement effort and type of
enforcement.
3.6.7
To approve or disapprove of any new hire and to test all new hires
before issuing enforcement authority and to withdraw the enforcement
authority of any enforcement personnel permanently or temporarily
when such action is in the best interests of the City.
3.6.8 To request dismissal of any employee when continued employment
is detrimental to the best interests of the City.
3.6.9
To approve or disapprove any invoice or adjust invoices to reflect
propedy applied back charges and to charge back items discovered
after invoice has been approved for payment from the submittal
invoice.
3.6.10To have, at all reasonable times, access to the Contractor's books,
records, correspondence, instructions, plans, drawings, receipts,
vouchers, and memorandum of every description pertaining
]3
4,0 .
to work under this contract for the purpose of auditing and verifying
costs of services provided.
Responses and Proposals
4.1
Responses Due - Responses to this R.F.P. are due in the Purchasing
Division office, 239 4th Street, Bremerton, WA. no later than 2:00 p.m.,
Monday, April 20, 1998 Submit 5 copies of your proposal in a package
marked: "Parking Enforcement R.F.P." Additionally, the package shall also
clearly state the name of the proposer being submitted.
4.2 Submittal Information Required
The following information is required in the proposal (make certain that
proposals submitted are constructed with materials in the same order as
presented here):
4.2.1 References
This is to be a listing of at least two (2) current customers contracting
with your company for on-street parking enforcement and at least two
(2) current customers using your firm for off-street parking lots and
garages. Include the business name, name of a contact person, with
phone number, and approximate number of parking spaces monitored,
and total dollar amount of business done with the client in calendar
years 1996, 1997.
4.2.2 Statement of Qualifications from the proposing contractor.
This is to be a narrative describing your company. At a minimum, the
narrative should include the number of employees, the number and
types of parking enforcement currently under contract by your
company, and a brief historical description of the company.
4.2.3 Description of Proposed Approach to Enforcing Parking in the City of
Bremerton
This is a narrative describing the proposed methodology by which
parking enforcement would be undertaken by your company. It should
include patrol schedules (incorporating handicapped zones), ticketing
process, how complaints would be handled, methods of
communication with the supervisor and emergency providers, and
description of vehicles, if used.
]4
4.2.4 Proposed Budget
Provide a detailed budget proposal including salaries and projected
hours of all staff providing services to the City of Bremerton with this
contract.
4.2.5 Training Procedures
Describe your standard testing and training for supervisory and
parking enforcement staff. Describe how you would propose training
your staff for enforcing parking in Bremerton.
4.2.6. Business Plan and Financial Statement
Include a copy of your Company;s most recent annual financial report.
Include a statement of your current business plans, including a
statement of long and short-term goals, and a statement pertaining to
growth plans of your company.
4.2.7 Key Staff Profile
Include the professional resume' of key office staff members that
would be servicing the City's account. This should include the
Supervisory representative that would be servicing the City contract.
4.2.8 Certification of Affirmative Action
A certification of Affirmative Action which is part of the Affirmative
Action requirements must be submitted with the proposal.
4.2.9 Evidence of Insurance Coverage
Evidence of existing insurance coverage described in Section
2.6. of these specifications must be submitted with the proposal.
4.2.10 Non-Collusion Certificate
A Non-Collusion Certificate must be submitted with the proposal.
4.2.11
Bid Bond
A certified check, cashier's check, cash or proposal bond in the
amount of One Thousand Dollars (,$1,000.00) must accompany each
bid as evidence of good faith and as a guarantee that if awarded the
contract, the bidder will execute the contract. Checks shall be made
]5
payable to the City Treasurer, City of Bremerton.
4.3 Supplemental Services Offered
This section of the proposal is to be used by the Contractor to list any
services that your company would provide the City that have not been
specifically listed above, ff your company is awarded the contract, those
supplemental services may be incorporated into the contract.
5.0 Selection Process
5.1 Committee Process
A Committee will review the proposals. The Committee will include
representatives from Administrative Services, Police Department, Human
Resources, Municipal Court.
5.2 Selection Cdteda
All proposals submitted will be evaluated by the Selection Committee against
the following criteria:
Responsiveness to the terms and conditions of the RFP
Demonstrated ability to meet the minimum services requirements
(references will be checked)
Communications proposal, and emergency strategy
Training program for employees
Cost of service
Supplemental services to be provided per Section 4.3.
5.3 Final Contract
Upon completion of the selection process, a Bremerton Parking Enforcement
Service Contract may be negotiated. All documents pertaining to the
selection process will be included in the contract. Current City of Bremerton
policy requires that the contract be signed by the Mayor, conditioned on the
award authorization by the Bremerton City Council.
]5
DATE:
TO THE CITY COUNCIL AND CITY CLERK, CITY OF BREMERTON:
In accordance with your advertisement, plans and specifications on file in the office of the City Clerk the
undersigned hereby agree(s) to:
Provide Enforcement of Parking Ordinances and Management & Operation of City-Owned Parking
Facilities
For A Total Annual Cost of:
OPTION: Enforce Abandoned and Junk
Vehicle Procedures: Per Incident
BID BOND ENCLOSED
Contractor
Firm Name
Address
Signature
All Proposals Must Be
In Ink or Typewritten.
No Erasures Permitted
Telephone Number
Signature of Preparer:
Bremerton Business License #
Washington State Contractor #
FAX Number
IRS TIN/SS #
ATTACHMENT A
NON-COLLUSION AFFIDAVIT
STATE OF WASHINGTON,
COUNTY OF
being first duly sworn, on his oath
(Name)
says that he is .that the bid above
(Title)
submitted is genuine and not a sham or collusive bid, or made in the interest or on behalf
of any person therein named: and he further says that the said bidder has not directly or
indirectly induced or solicited any bidder on the above work or supplies to put in a sham
bid, or any other person or corporation to refrain from bidding; and that the said bidder has
not in any manner sought by collusion to secure
self any advantage over any other
bidder or bidders.
X
Subscribed and sworn to before me this
~Day of 1998
X
Notary Public in and for the
State of Washington residing
at
My commission expires
17
ATTACHMENT B
CENTRAL ZONE
PATROLLED AREAS
These zones are patrolled every 1-2 hours. Vehicle license plate numbers are entered into
hand-held units. Tires are marked in 1 & 2 hour, 15 minute, and 30 minute parking zones.
100-200 blk.
100-200 blk.
200-600 blk.
200-600 blk.
100-800 blk.
200-500 blk.
4OO-60O blk.
1st Street
2nd Street
4th Street
5th Street
Pacific Avenue
Burwell Street
Park Avenue
WEST RESIDENTIAL ZONES
These zones are patrolled every two (2) hours for vehicles parked without Residential or
Visitor permits displayed.
2700 blk., 1st 2900 & 3200 blk., Farragut
1000-2100 blk., 4th 100-400 blk., S. Lafayette
1000-2100 blk., 5th 2900-3200 blk., Porter
2700 blk., 6th St 300-700 blk., S. Summit
1000-1700 blk., Burwell 3200 blk. Preble
2700 blk., Burwell 300 - 600 blk., N. Callow
2100 blk., Burwell Place 200-500 blk., S. Hartford
200-500 blk., Chester 300-500 blk., S. Yantic
1200-1900 blk., Gregory 100, 300,600 blk. N. Montgomery
100-300 blk., State 400-500 blk., S. Charleston
100-300 blk., Anoka 2700-2800 blk., Rogers
200-500 blk., High 3000, 3200 blk., Rogers'
300-500 blk., Hewitt 100-300 blk., S. Cambrian
400-500 blk., Veneta 100 blk., N. Cambrian
100 blk., Olympic 100 & 300 blk., S. Wycoff
300-500 blk., Olympic 100 & 300 blk., N. Wycoff
100 blk., Arvon 100 blk., Ranier
100 blk., Bloomington
EAST RESIDENTIAL ZONES
These zones are patrolled every 2 hours for vehicles parked without Residential or Visitor
permits displayed and are parked over the 2 hour time limit allowed.
600-1100 blk.,
600-900 blk.,
1000 blk.,
200 & 2300 blk.,
1000-1100 blk.,
2000 blk.,
1300 blk.,
2300-2400 blk.,
2500 blk.,
900 blk.,
1100-800 blk.
600, 900-1000 blk.
1400-1600 blk.,
1100-700 blk.,
700-1200
1500-1700 blk.,
900-1000 blk.,
900 blk.,
500-600, 800 blk.,
1200-1500 blk.,
1900-2300 blk.,
Pleasant Ave
Highland Ave
Shore Dr
E 11th
Pitt
Harkins
Ironsides
Holman
Cherry PI
Pacific
Cogean
12th
12th
McKenzie
Park
Park
15th
600, 700, 900 blk.,
Pacific
7th
7th
7th
500-700, 9th
1000-1100, 9th
1200-1500, 9th
1900, 2300 blk., 9th
800, 1000, 8th
1200-1500 8th
1900-2100 blk., 8th
600-1200 blk., Veneta
600 & 800-1000 blk., Chester
600-900, 1200 blk., Broadway
1200-1500 blk., 10th
1700-1800 blk., 10th
1100 blk., Lincoln
1100-1200, 1700 blk.,Ohio
1100-1200 blk.,
1000-11 O0 blk.,
600-1000 blk.,
Roosevelt
1000 blk.,
600-800 blk.
1100 blk.,
Sidney
High
Pennsylvania
Roosevelt
Olympic
Elizabeth
ON STREET PAYBOX COLLECTION
Money is collected from these boxes at least twice daily. Vehicle tires are marked
according to amount of money paid into the corresponding box.
300 blk. 1st St. 2 boxes 200 blk.
100 blk. 4th St 1 box 800 blk.
800 blk. 4th St (north) 1 box 800 blk.
800 blk. 4th St (south) 1 box 800 blk.
1600 blk. 4th St 2 boxes 800 blk.
300 blk Veneta 1 box 200 blk.
5th St 2 boxes
5th St (north) I box
5th St (south) I box
Burwell (south) 3 boxes
Burwell (north) 2 boxes
Warren I box
PARKING ENFORCEMENT AND MANAGEMENT OPTIONS
OPTION 1 OPTION 2 OPTION 3
COST CATEGORIES CONTRACT WITH CURRENT PROGRAM CITY OPERATES FULL
DIAMOND CITY/DIAMOND PROGRAM
PERSONNEL AND OVERHEAD
Option 1: Contractor, 3 FTE's,
supervision, office staff $125,500.00
Option 2: City, 3 FTE's, supervision
office staff, overhead $152,000.00
Option 3: City, 4 FTE's, supervision $199,000.00
office staff, overhead
Police Dept, Management
.5 FTE $23,850.00 <$23,850.00>
Administrative Services Management
.25 F-rE $10,000.00
CONTRACTOR'S FIXED COSTS
Option 1: Non-labor expenses including
office overhead, equipment, maintenance and
garage security $56,200.00
Option 2: 21% of Off-Street
parking revenue ($210,000
estimated annually) including maintenance,
collection and enforcement services $44,100.00'*
GARAGE SECURITY $21,000.00 $21,000.00
GARAGE FACILITIES COSTS:
Electric, water/sewer/stormwater, structure and
grounds repair and maintenance $20,000.00 $20,000.00 $20,000.00
TOTAL ANNUAL COST $201,700.00 $260,950.00 $226,150.00
**Previous contract was 15% of parking revenue
Page 1
<DIAMOND>
S~NCE V 1922
DIAMOND PARKING INC
Home Office: 3161 ELLIOTT · SEATTLE, WA 98121
(206) 284-3100 · FAX (206) 285-5598
Seattle Office: (206) 284-6303
April 20, 199g
City of Bremerton
239 4'~ Street
Bremerton, WA. 98310
RE: Request for Proposal to Manage Parking Facilities in Bremerton, Washin~on
Diamond Parking is ve~, pleased to present this proposal to the City of Bremerton. Th.is proposal
contains the information you requested and is a genuine bid to perform the role of managing on
street and off street Parking for the Ci~' of Bremerton.
In Parking operations the perception the Parking customer has is the reality. How and why the
designated Par'king areas function is of great interest not oM3' to the City government but also to
the residents, businesses and their customers who Park in the ci~' conu-olled areas.
The City faces a number of Parking issues:
· Shipyard workers in residential and business areas
Business employees in customer areas
· Abandoned or Blocking vehicles
· Off & On street pay Par'king areas
· Strip Parking and other small issues
Diamond Par'king w411 manage the facilities to address these issues as directed by Municipal code,
the City Council and City Staff. We are prepared to pro~dde all the expertise and skill of our
managers to ensure all Bremerton Parking facilities are operated in a highly efficient, effective, and
customer serv/ce driven manner. Our goal is to have ever>,' visit to a Diamond Parking area and
facility be a pleasant, non-eventful experience. Tiffs means clear signs, clean and maintained. We
seek to provide our contract partner vdth the results the5, seek.
We look forward to ser~4ng the City of Bremerton. If you have an)' need of clarification on an5'
item in this proposal do not hesitate to contact me at (360) 373-9501.
Sincerely,
Diamond Parking Inc.
Ross Allanson
City Manager, Bremerton
2
4. 2. I References
Diamond Parking currently provides similar Parking Enforcement services for the CIO, of Bend,
Oregon, the Cio' of Bellevue, Washington, and the Cio, of Coeur d' Alene, Idaho. For your
review, we have included The CiD, of Bend and the City of Bellevue as a reference along with other
local customers. We have also included brief description of operations we perform and our success
with these clients.
CiW of Bend~ Oregon
Mr. Andy Parks
Director of Finance
P.O. Box 431
Bend, Oregon 97709
(541) 388-5514
(541) 388-5519 - fax
The City of Bend is our most recent addition for On-Street Parking enforcement. We began
operations in October of 1997. The City turned over the enforcement of their streets and we have
recently added pay boxes. These changes resulted in a lesser cost to the City, violations have gone
up and paid violation revenue has increased. We are using their hand-held violation system,
however after review of our upcoming system they. are looking fomam-d to our new hand held
program to provide a better solution. For additional information, please do not hesitate to call Mr.
Par'ks at the above mentioned number.
Cit-v of Bellevue~ Washin~on
Mr. Mark ?ocr
Traffic Engineering Division
301 116th Avenue S.E.
Bellevue, Washington 98009
(425) 637-6137
The City of Bellevue retained Diamond Parking in November of 1996 to perform their On-Street
Parking enforcement. The enforcement area is broken into three quadrants of approximately 16
square blocks and we enforce the time and zone desiffnations as designated. This v,~s also a
competitive bid format and the first time these services had been privatized versus having the
Bellevue Police Department perform these duties. The number of tickets ~a~tten by Diamond
Parking far exceeds the past history, of tickets v, zitten for the same area. Please call Mark Poch at
the number listed above for a reference to our capabilities of providing Bremerton's On-Street
Par'king Enforcement.
Winslow Marine LLC
Mr. Randy Benton
Benton and Bra3', P.S. CPA's
3006 Northup Way Suite 100
Bellevue, Washington 98004
(425) 827-8100
Diamond Parking has operated a 460-stall Parking lot at the Win.slow fetE,.' terminal since the early
70's. This lot serves daily commuters, extended stay, and daily visitors to areas east of Puget
Sound. Our volume of business exceeds $500,000 per year. We have worked closely with the
WMLLC agents to ensure that thekr concerns were merged with our knowledge and expertise to
help reach their goals while 'maximizing theix financial returns.
Soriano Brothers Investment Company
Mr. Jerry Soriano
509 Fourth Sweet, Suite 16
P.O. Box 1433
Bremerton, Washington 98337
(360) 479-5111
Diamond Park/rig currently operates seven Parking lots ~-ith about 400 stalls, and a volume
exceeding $175,000 per year for the Sofiano's. Our relationship with the Sorianos has been
maintained through Bremerton's ups and downs. The services we provide range from the operation
of their off str~'t lots to assistiug them with the recent construction of a new facility on Pacific
Avenue.
Washington Mutual Tower
Ms. Carol Ditlevson, Property Manager
Wright, Runstad & Company
1201 Third Avenue, Suite 3620
Seattle, Washington 98101
(206) 224-1201
Diamond Parking has operated the Washington Mutual Tower since it opened in 1988. The garage
consists of 819 Parking stalls. We sell approximately 800 monthly permits each month in addition
to approximately 350 - 400 tickets per day. We also have another 820 axidifional monthly parker's
that have access to the garage on a "billable" random basis. We have recently installed a new
key, card system which has shov,~ a significant increase in monthly "billable" revenue. Please feel
free to contact Carol Ditlevson at (206) 224-1201 for reference to our management services.
2 35'
zl. 2. 2 Statement of Qualifications
Diamond Parldng has been in business since 1922. Our currem workiorce is in excess of 1,100
employees of vd~ich 25% are located ,aithin the grmt~ Puget Sound area. We cmm~tly operate more
than 800 independem locations in nme ~_ate~ and C2nada.
Our locations include On/Off "Street Parldng" for municipalities and govemmera agencies, Self Park
sm_trace locations, oIxxrafions of Park N Jets near airports, hospitals, multi-level gar'ages, ixaemational
airports and Valet locations. These locations are of various sizes and function around the Dian-rind
Partdng methods of operatiom. Our "landlords" are individuals, corporariom, municipalities, non-
profits, and other forms oforga~imrions.
In Bremerton, we provide off-street Parking enforcement for the City. as v,ell as Parking mforcm-neat and
management sen4ces for various property, owners and landlords which include; Soriano Brothers
Investment company, and the Bremerton Waterfront Pamers. In addition, our CIE,.' Manager is involved
in the local communiD.' serving as a volunteer with the Main Street ~on and the Bmnerton
Blackberry. Festival.
One of Diamond Partdngs' ovemluelming strengths is the extensive I/st of procedures developed and
followed to ensure that all aspects of our operations are the most financially secure possible. We have
deraon~u-,aed financial stability, strength and security, through sound fiscal management. Th/s
managemm'rt is backed up v, ith a well trained and diverse work~orce that gives us a strong base to draw
new' talented and dependable managers from.
As a long time l~der in the Parking industry., Diamond ParkSng has been coming up with cost effective
innovations for more than 75 years. In the earn 1950's, Diamond Parking designed and implemented the
first Park-by-number, Self-Park ~-stem, which allo~a~ revenue collection vdthout the expense of an on-
site attmdam. This Parking ~mem has become the model of the industrs; it is widelv used throughout
the United Smtm by other Paxking operalors.
As users for some of the largest Parking equipment manufacturers in the world, we are privy to the lalest
in Parking equipment and revenue control systm'ns. We keep our landlords up-tc~l_ate on the constantly
improving technical ad~xnces in the Park/ng industry..
Diamond Parking uses hand-held computers for tN: rnajorits' of our unmanned Parking fahlities. This
equipment provides documeamxt records of patrols, enforcement, and can provide a variety of diffe,taa.
repons for our managers and for reporting to our landlords. Very shortly, we vdll release a softv, m'e
package, writtm, designed and ovmed by Diamond Parking Sen'ices. This package g'as needed to meet
our exceedingly high standards and unique methods of operation which enable us to be the most effective
and efficient Parki~ operator in the country.. We are not satisfied v/th just follovqng the trmd, using off
the shelf equiprne~ we sma the trend.
In 1922, Louis Diamond began the first operation of Diamond Parking Service in Seattle, Washingtrm.
We have been in constanI operation ever since, making Diamond Park/ng the oldest Parking company in
the world. Many things have changed since 1922, but the philosophy ~ our success tm,mm
unchange& The Diamond family plays an active role m day-.to-day operations to build a business
based on expertise, honesty and innovation in Parla'ng.
3
Diamond Parkings smadfly growing success has d~,eloped through ths~ geucmhons of on-the-job,
family ovmership. When Louis Diamond retired in 1946, he sold the business to his brothers, Josef and
Leon. Thc two worked together to continue Diamond Pafldng's ex~a~ion in the Seanlc area. Josef
Diamond became recognized as a national l~cler in the Parldng industry, and served two terms as the
President of the National Paridng Association.
Today, Joel Diamond is the CEO of Diamond Parking. He has more than 30 years of ex~ence in the
Parking industry, be~'nnirlg as a Pa.ddng _a~dant and working his way up through the ranks. Joel
served on the National Pa.,Sting Association's Board of Directors for a number of years.
Joel's son Jon currently serves as the Vice Presidem for Diamond Park/rig and has been with the
company for 17 years. While a~mding the Universe' of Washington and Duke Umversil3,, Jon also
worked for Diamond Parldng performing various duties. Like his father Joel, Jon worked his v, ay up
through the ranks performing lot checkSng duties, inlet Parking service and supervision for numerous
locations. Jon's current duties involve heading up the marketing deparanent and expansion of Diamond
Parking Over the past two years, Jon has been responsible for open/rig operations in ne~, cities such as
Vancouver B.C., and San Jose.
4
4.2.3 Description of Proposed Approach to Enforcing Parking
In refimng a Parksng enforcement program for the CiD' of Bremerton, we vdll focus first on the
Codes in place, next on the goals the Mayor and City Council have approved. In addition,
significant input from t~,o sources. First, the Bremerton Police Depar~ent, for their insight
regarding the challenges they face providing Parking enforcement services and second, our existing
on sm'eel numaagers, including our managers in Bend and Bellevue. Th%, v-ill provide hands-on
expertise in refining procedures, routes, etc., to insure superior service to the Ci~' of Bremerton's
Parking Enforcement Program.
We propose to divide the enforcement into eight "loops". These loops ~511 be coordinated with
three enforcement officers over two shifts, not including weekends. On Saturday and Sunday the
loops ~511 be coordinated with one on duty enforcement officer. The schedule will ensure adequate
coverage of all areas. The loops v-ill also give the ability, to var)., the coverage in appropriate
places in order to best use available labor for any given labor availability situation.
The loops and schedules will be reviewed and changed regularly as needed with Cio, Staff.
In order to provide maximum efficient' and effect, our loops will cover all ADA Park/rig
compliance, 15, 30, and 120 minute stalls. Our normal process will involve patrol of Downtown
a_nd residential areas for time zone compliance. We propose a system of chalking tires and input of
data into hand held computers to determine a Parking violation condition.
When we find a vehicle that is in violation of the Parking code we would then have the officer issue
a Parking violation. We have included a copy of the ticket that is currently used in Bellevue. This
language has been developed to meet the needs of the municipal court and if acceptable should
work well in Brcrnerton. The key element is the concept that officers attest on the ticket to its
validity. We, of course, would review with the CiD' its current system and follow whichever is best
for the City.
The violations are issued through a hand-held computer wkich has the ability, to track the important
details regarding the violation. The information, once in the computer, can then be reviewed to
determine multiple violators and history on any given plate.
We currently use Drico Recovery Service to collect on unpaid Parking tickets. Having a collection
agency recover unpaid tickets has been very effective and it also has increased the up front
payrnent rote by customers. Our proposal is that this system be implemented with the CiD' of
Bremerton.
Diamond Parking takes pride in the fact that we respond to ever).' customer complaint we receive.
Due to the large volume of customers, occmsional misunderstandings do occur. If a customer is
unhappy we want to know about it and take steps-to remedy the situation and sec that it doesn't
happen again.
Complaints are handled and followed up as soon as possible vdth a phone call or in writing. Many
of the more common questions can be handled by our office staff. However, our City Managers
are alv,-ays available to talk w4th customers about any of their concerns. Our goal is to see that the
customer is satisfied.
5
Ail Parking enforcement inquiries, including complaints, ~-ill be handled through our Bremerton
office. If our proposal is accepted Diamond Parking will relocate our office to 245 4th Sweet, in
the building next to City Hall. This ~ill allow us access to the City. and our customers will easily
be able to locate us. Our office and euforcement staff as well as superwisors b-ill be stationed out
of this office.
Violation appeals and complaints will be recorded in a log and handled on an as needed basis.
Calls will be documented to include the customer's name, date of infi-acfion, t3. pe of infraction,
reason appealing, when and what response was pro,Aded. We anticipate that each appeal will be
reviewed for accuracy with the ',~vitten record. Then if the record, or officers review, indicates that
the violation would not stand in court,+ we would recommend a dismissal or voiding of the
violation. We wi/1 work closely v, Sth the City of Bremerton and thc municipal court for guidelines
on discretion of the dismissal of Parking enforcement violations.
Communications will be keyto our success. Communications will involve our field officers, office
staff, supervisors, security,, COB staff, Police staff, and Cea Com. Our officers ,aSll be outfitted
with two v,~y radio contact to our office and a central dispatch. We propose working in
conjunction with our security firm, using their radio system. In addition to the radios our
supervisors vfill have pagers and cell phones.
One element of communications is our contact ~ith City Staff. We will work v, ith the City, to
develop reports and forms as needed. In addition regularly scheduled reviews and meetings vdll
cover a number of elements. These reviews ensure that Diamond is continuously providing a high
level of service.
Diamond Parking currently has emergency procedures as attached and we v,511 work with the City,
to modify them as needed. Other emergency procedures ,ad11 be outlined in the appropriate places
during training.
Our intent is to lease the City. enforcement vekicles. The enforcement officers will use these to
perform their duties. In addition to these vehicles Diamond supervisors may utilize their personal
vehicle to monitor the enforcement personnel. The City Enforcement vehicles w411 be stored in a
secure garage and used exclusively for performing the duties of the City contract. Tiffs means that
we would not use them for any, other Diamond Parking enforcement in Bremerton.
Security of the Washington Avenue Parking gar-age is anticipated to be v, Sth our existing provider,
Royal Guard Security. We suggest increasing the amount of coverage at the City Crarage to eight
hours per day. Tiffs will give added benefit of being available during day hours to augment staff
as appropriate.
6
RFP Bremerton "Loops"
>lease note that the '= 'symbol means on and the
Downtown (DT) Loop
Start at COB gara~e on Washin~on
'~'s),mbols means U-rum
STATE LOOP
W = Burwell to Naval
N = Naval to 4~
E = 4'~ to Pacific E = 4~ to Chester
N = Pacific
W=
E = 5~' to Park
W = 54 to Pacific
S = Pacific to 1st
E=lst~
W = 1st to Pacific
N = Pacific to Bum,ell
S = Chester to G-r~ory, .
W = Crre.,~or}., to State
S = State to W Gr ory.
W = Groom' to S Ano'ka
S/N Anoka to Gregory
W = Gregory. to N Hi~
N = High ~ to Crr~ory.
W = Crr~ory to He~4tt
N = He~4tt ~ Burwell to Gregor?.'
W = Burwell W = Gr~ory to Naval
S = Washington N = Naval to Burwell
E = 2~ ~ W = 2~a ~ N = Wash/ngton E = Burwell to Chester
E = 44 to Park N = Chester to 4~'
N = Park to 5 ~ ~
S = Park to 4~
E = 4~ to Pacific
W = 4~ to Olympic
N = Ol.wnpic to 5~
E = 5~ to Chester
S = Pacific to Bum'ell End at pay stalls S = Chester to 4~
W = 4~ to Olympic
N = Olwnpic to 6~ ~
E = Burwell to S = Naval and 1~
Eon 1'~
N = Arvon .~ at Burwell
E= l~
N + Olympic ~ at Burwell
E=I'
N = Bloomin~mon
E=lst
N = Rainier ~ at Burwell
E=I~
N = Monm, omeD' to Burwell
E = Bum'ell to 4~ ~ at Washin~mon
7
Missouri Loop
N = Montgomery to 9'~ ~
N = Callow to 9'~ ~ to 64
S = Wvcoffto lst--1~
E= 1'*~
S = Wycoff to Coontz ~
N = Wvcoff to Burwell
S = Cambrian to Rogers
E = Rogers to Callow ~ to Wvcoff
S = Wycoff to Farragut ~ W = Rogers to
Cambrian
S = Cambrian to Farragu~ t ~
N = Cambrian to 1st &Lafavette
S = Lafavene to Porter
E = Porter ~
N = Lafayette to
N= 1st to Summit
S = Hartford C~r Patton
N = Ro~ers
S = Yantic
E = Preble
s= Summit
W = Rogers
S = Hartford
E = Rogers
S = Summit
W = Preble
N = Yantic
W = Porter
S = Charleston
W = Porter ~
N = Charleston
W= Farra~ut ~
S = Charleston
E = Porter
Pay Box Loop A
Pb 10:800 blk Burwell S
Pb 11:800 blk Burwell N
Pb 12:200 blk Warren at Burwell
Pb 3:800 4m N
Pb4:801 4m S
Pb: 598 300 Park Avenue
Pb: 599 301 Park Avenue
Pay Box Loop B
Pb 583:507 Park Avenue
Pb 8:800 5u~ Street (N)
Pb 9:800 5u' Street (S)
Pb 5:1600 4u'
Pb 6:300 Vene~a
Pay Box Loop C
Pb 7:200 blk 5u' Street
Pb 590:401 Washin~on
Pb 2:100 4~ Sweet
Pb 1:300 1a Street
8
Park Loop
S = shore drive
E=E llth
N = Pitt
S = Pitt
N = Iron.side
N = Park (or s 6"' if needed)
W= 11"'
s = Mcre=¢
Broadway Loop
N on Broadw~av
N = Broadway
W = E 16~ W = 9~' ~
To N Perry
w = Hotman
To S Perry
W=E 164
S = Ironside
Back Across Bridse
N = Washington
W= 11"'
S = H.i~d~land
W= 6~'
N = Pleasant
W= 112
N = Pacific
W= 11'~
N = Cosean
W= 12"'
N = McKenzie ~ llth
N = McKenzie
W = 12~
S = Cogean
W= 11"`
N = Elizabeth ~ a_ffer Park
W=0n 12"'
N = Warren
W = 15"' .~z if needed
N = Park
S = Park ~ if needed at 11~
S = McKenzie (&
W = 9"' to Park
W= 7"'
· E = 8"`, if needed
N = Chester ~ at 11'~
S = Chester .~ at 6"'
N = Chester
W=9m
S = Broadway
W = 6"'
N =Venerta
E = 7'~ ~ at Chester
W=7~
S = Hi.eh ~ at 6"'
E = 7~
N = Ven~
E = 8"` ~ at Chester
W = g4 ~ at Hi.Ma
E= 8"'
N =Venetta
E = 9~ ~ at Chester
W = 94 ~ at Hi~
N = Yenetta
E = 10"` ~ at Chester
W= 10'~
N =Venerta ~ at Il"`
W= 10"' @ at High
E= 10'~
W=6m
N = Pennsylvania
E = 8~' ~ at Hi~ ~ at Hewitt
N = Pennsvl~a
E = ]0~ ~ at Hi,~h ~ Hewitt
N = Pennsylvania ~ at 11"'
9
Broadway Loop - Continued
W= I0'~
N = Hewitt ~ az 11~'
S = Hewitt
W=8'~
N = Roosevelt ~ az 92
W= g2
N = Olympic ~ az 9~'
S on Olympic
W = 7~ ~ az Rain/er
E= 7a
S = Olympic ~ az 6t~
N = Ol?mpi¢
E= g'~
S = Hev,.itt
W = 7~ ,~ at Olx'mpic
S = Roosevelt ~ at 6'~
N = Roosevelt
E=7ta
S = He-Ma at 64
N = Hewitt
E= 10~h
N = Roosevelt .~
E= 11~
N = Ohio ~ at Road End
W= 12m
N =Venetta
W= 12'~
N = Sidney
W= 12~'
S = High ~ at I1m
N = Himh
E = 12~
S = Ohio
E= tlt~
N = Lincoln ~ if needed
E= 134
S = Road,,~av ~ at Warren
N = Roadx~v
E = 154 (~ at Warren
To Cherry and Ash
RouteA 4am to lpm
DT Loop
State Loop
DT Loop
PB Loop a
State Loop
Missouri Loop
PB Loop a
State Loop
Route B 8am to 5pm (lead officer)
DT Loop
PB Loop b
DT Loop
PB Loop c
Park Loop
DT Loop
Broadway Loop
PB loop c
Park Loop
Route C 12pm to 8pm
DT Loop
Park Loop
PB Loop b.
Missouri Loop
Broadway .Loop
State Loop
PB Loop a
! PB Loo£ b
DT Loop
PB Loo. p c
DT,Loop
Diamond Proposal Summary
City of Bremerton
Parking Enforcement year one Budget
Diamond Parking Proposed
April 1998'
=================================================================================================================================================================== :::::::::::::::::::::: :::::: :::::::::::::::::::::::: ]
.... ~ .................. -.., ..,.......,-...,.........-..-.....-.-.-.-.....-.-.-.-.-.-.....................,,o..~...............:...:.:,... ::::::::::::::::::::::.:.:.::: :.: :.:: ~ :.:.:: :?::: :.::5:::'::5:::: ~ ::::: :::5::: :: ->> --:- -:-'- · -:: :'~::: :: ~ ~:~:~:~ ~:~:~:~ ~:~ ~ ~ ~ ~ ~:~
t
Enforcement, Office, & Counting
Payroll T~ ~d Benefits
Supe~sion & M~agement Fee
Equipment ~o~afion
Repairs & M~nten~ce
S ecu
Data Processing
Page 1 ~'~'~
4. 2. 5 Training Procedures
Diamond ParldnE is a very stra~gbx-forward company that beheves well~ eompete~ and
profe~onal people must be axtpower~ to make decisions t~ benefit the City, ~ and compaq.
We believe t~ many layers of managemem inl'fibit the ability of the a~ line craplo~ ~o respaxi to fl~
All Diamond Parking persatmel go through aa extensive screeaing process bo°-ore b~ing hired, this is
where training be~i~'n_q. When the pool of appiJ_~m~ is down to th~ final few, ~lected applicams are
life history. In addition, they. take a psychological profile te~t from Reid Psychological. Finally, a
background check i~ also p~'formed by Professional Baekgrou~ hvestigan'ons ta detetmim any histary
of criminal or felony convictions. DMV records are also chedo~ as part of thdr service. Our
~-~cperience in Bellevue has been that onc~ we select a candi~t¢ the City polic~ depa, ta~:xX will then
conduct an interview and background search for t~r limited commission.
directly from our current successfifl staff if posm~le. This is actxa~lished by asking questions which
may include confrontational que~iom to see how aa applicam vdll nmlxmd.
Upon hiring, each employ~ is as.signed an experienced trainer/supervisor and trained for a period of up
to four weeks. Their training will include; reviewing job procedure material, working the position to be
performed, o_b~ needed certifications and when ready, testing. This gives the employee a well
rounded, solid undem-tanding of the quality of work v,~ expect and of the varied typea of work to be
performed. Succe~sf-ul candidates will need to complem basic first aid and CPK in order to be fully
qualified for an on street stares.
Our training will stress the ~ that we want to provide a "service" to the public and that enforcement is
a last re~rt measure.
We propose usk~g current eaforcemem officers and a supervisory employee eurrem~ working for
Diamond Parking as our inkial training staff. In addition, we are in the process of developing a formal
and in depth training package for on street officers.
Some of the main training topics will consist of.
· Customer Service Expectations
· Resolution of Customer Complaints
· Customer Conflicts and how to diffuse them
· Emergency Procedures
· Writing Reports
CMl & Municipal law concerning Parking Enforcement
· Safety in the Workplace
22
It mads:
'Tr~a~ ~,~y ca~orner ~ ~,ay you ~voald l~k~ to b~ ~rea~ed ~f you ~r¢ ~b~ c~s~o~er. ~
This sold,-n mit is the co~ to both our past and furore success. The custrgn~ ccracs fi~ in our
business. We must havc satisfied ~ to stay in busincss. Wcaxc. hcrctoscr~thc~ and
thc bet~- we do it, the bcm~ for all of us.
.)
IN CASE OF A NATURAL DISASTER
EMERGENCY PROCEDURES
BREMERTON DPS
STEP ONE:
ALL EMPLOYEES SHOULD PR~ TO THE PARKING LOT AT 4~' & Park
OFFICE EMPLOYEES SHOULD TAKE FIRST AID BAG
STEP TWO:
AFTER 15 NflNUTES A HEAD COUNT SHOULD BF. TAKEN TO ACCOIINT FOR
ALL EMPLOYEES. ANY EMPLOYEES NOT PRESENT SHOULD BE ASSUMED
AS A CASUALTY.
STEP
DIVIDE INTO THREE GROUPS:
GROUP ONE:'
GARAGE DUTY - CLOSE 0590
NO ONE ENTERS EITHER FACILITY UNTIL A MANAGER OR
THE MAINT. STAFF SEE NO CRACKS OR OBVIOUS
STRUCrLrRAL DAMAGE. (ie Sm~ll Qu~ke~ ~hould
automatically close garage waiting for City engineer.)
GROUP TWO:
REVENUE COLLECTION - CK) TO ANY
LOCATION THAT HAS NOT BEEN
COLLECTED AND CO~-I .~CT MONEY WHERE
POSSIBLE.
GROUP THREE: MANAGER ONLY OR I~EXT IN CH2kRGE - SEARCH FOR
MISSING ENtPLOYEES AND REPORT SITUATION TO MANAGERS PAGER
(if m~nager not present) IF POSSIBLE.
STEP FOUR:
AFTER YOU HAVE COMPLETED ASSIGNED DLrrY, OR AT PRESET TIME,
MEET AT STATION 0592 TO BE ASSIGNED OTI-IER DUTIES.
IF 0598 IS NOT ABLE TO BE USED AS A MEETING PLACE, USE 0583.
IF THE BANK CANNOT BE USED FOR DEPOSITS, GIVE THEM TO A MANAGER.
IF A lvIANAGER IS NOT AVAILABLE USE THE PAY BOX AT THE FOLLOgrlNG
STATIONS ( IN ORDER ) IF THEY ARE STill. FUNCTIONAL AND SAFE:
0598 059O ~ 7
1) DURINO EARTHQUAKES, TRY TO STAY AWAY FROM TALL TREES, POWER POLF, S AND LINF~ OR ANY TALL
STRUCTURES.
2) TAI~E COVER. DOORWAYS OR STAY IN OPEN SPACES.
3) SUGGEST EACH CHECKER HAS OWN SUPPLY OF WATER, FOOD AND SURVIVAL KIT IN CAR.
4) BREMERTON POLICE ARE AT CITY HALL IF MORE INFORMATION I$ NEEDED.
24
4. Z 6 Busint~,s Plan and Fmancial Statement
Our current business plan r~ains the same as it always has. Our steady growth is based on
planned expansion ia areas where we may provide cost effective manageme~ to our landlords and
cheats. Diamond Parking is a West Coast Parki.~ management company which restricts
expansion into cities we can effectively and efficiently manage.
We also reinvest our profits into the cities where we do business. Eac~ year we tak~ a set amount
of funds and earmark them for the purchase of new properties. We have been property holders in
Bremerton for many years and are committed to a bet~r future.
One very crucial part of our business philosophy is th~ each opera~ion must stand on its own
merit. Our proposed budget for provid/ng the Parkin~ enforcement tn thc City of Brcrncrton is
projected to be one of these operations. Many times our competitors will take oper'~ons at a loss
in the interest of' gaining preferential trean'nent at a later dsm. We strongly believe in the idea,
there are no flee lunches. We must provide each client with the service they want. Putting a
proposal forward at a loss will only cause the client to bc dissatisfied when they do not get the
Currently, we have operations in nine western states and over thirty-five cities ia the U.S. and
Ca,na~. Our goals for Diamond Parking are as follows;
· Continue to expand into new markets on the West Coast of the U.S. and Canada.
· Contiauousl7 looks for new innovations to improve efficiency and n:sponsivc~ess to our
landlords, customers and employees.
· Provide the best customer service ia the industry.
This company has asserted our leadership within the community and to put forth the maximum
effort to achieve full employment plus the utili?ation and development of the capabilities and
productivity of all our citizens.
We have provided our financial statement for the year 1996. Th/s is the most recent audited
financial statement available at this time.
25
Stockholders
Diamond Parking Inc.
Seattle, Washington
Independent Auditors' Report ,
We have audited the accompanying consolidated balance sheets of' Diamond Parking Inc. and
subsidiaries as of December 31, 1996 and 1995, and the related consolidated statements of
operations and retained earnings, and cash flows for the years then ended. These financial
statements are the responsibility of the Company's management. Our responsibility is to express
an opinion on these financial statements based on our audits.
We conducted our audits in accordance with generally accepted auditing standards. Those
standards require that we plan and perform the audit to obtain reasonable assurance about
whether the financial statements are free of material misstatement. An audit includes examining,
on a test basis, evidence supporting the amounts and disclosures in the financial statements. An
audit also includes assessing the accounting principles used and significant estimates made by
management, as well as evaluating the overall financial statement presentation. We believe that
our audits provide a reasonable basis for our opinion.
In our opinion, the consolidated financial statements referred to above present fairly, in all
material respects, the financial position of Diamond Parking Inc. and subsidiaries as of
December 31, 1996 and 1995, and the results of their operations and their cash flows for the
years then ended in conformity with generally accepted accounting principles.
May 20, 1997
DIA,.~OND PARKING INC. AND SwBSIDIARIES
CONSOLIDATED STATEMENTS OF OPERATIONS
AND RETAINED EARNINGS
i
]
i
1
1
1
Revenues:
Parking
Property rental and management
Equipment sales and other
Expenses:
Parking facilities rental
Payroll and related
General, administrative and other
Depreciation and amortization
Income from operations
Year ended December 3 I,
1996 1995
$43,126,300 $37,927,900
5,683,400 7,230,600
1,637,700 1,590,800
50,447,400 46,749,300
25,291,700 21,705,800
13,764,200 12,074,900
7,697,600 8,606,400
1,044,100 845,700
47,797,600 43,232,800
2,649,800 3,516,500
Other in_com.e (expense):
Interest expense
Interest income
Equity in earnings of unconsolidated partnerships
Proceeds from settlement of lawsuit
Gain (loss) on sale of properly and equipment
(1,489,300)
139,800
150,300
64,100
(1,135,100)
1,514,700
Income before income taxes
Provision for income taxes:
Current
Deferred
84,000
447,000
531,000
Net income
Retained earnings, beginning
Transfer of net assets (Note I 1)
983,700
10,023,200
(3,496,700)
Retained earnings, ending
S7,510,200
See notes to consolidated financial statements.
3
(1,613,100)
185,300
170,300
877,000
(~0,200)
(390,700)
3,125,800
42,300
1,066,000
1,108,300
2,017,500
8,005,700
$10,023,200
4.2. 7 fie), Staff Profile
Diamond Parking is very excited about thc opportunity to provide On-stxeet Parldn~ service~ for
thc City of Bremerton. For this reason, we will be using our available resources to implement a
Parking enforcement program. We have designated the following individuals to oversee this
program to insure it's success.
Dave Watson is our Vice President of Operations. He has over 24 years of management
experience in retail and Parking. His involvement with Diamond Parking since 1990 has been very
rewarding for our landlords, employees and the company. He regularly visits all operations and
has knowledge of all our major chent needs.
Ross Allanson is our City Manager overseeing our Kit. sap County operations. Ross began with
Diamond as the night supervisor in Seattle and has progressed through Diamonds traJ~ing and
various levels of management to his current position. He ha~ nine years experience working with
ail aspects of the Parking industry. He has provided Diamond with successful operations in all he
has managed. He earned a Bachelor of Science degree from the University of Minnesota in
Economics and has spent all of his work years dealing with the public.
Ed Parent retired United States Navy Chief Petty Officer with 21 years experience. Eleven years
experience in middle management supervising the daily operations of 30450 person work centers.
Held TOP SECRET security clearance for 21 years. Annually ranked ia top tea percent of peers.
Received over 30 classroom training hours in Total Quality Management including Customer
Service. CPR qualified.
Bremerton/Balnbridge Island Operations Manager since September 1997. Oversees daily
operation of 53 parking lots in Kitsap County. Trained in the supervising of all daily Parking
operations to include:
Self Park and Lock facilities
Manned Parking Stations
Daily oversight of operations involving 13 to 15 staff
28
4.2.8 Ctrtt~cate of ,4ffirmative Aadon
It i~ the policy and practice of Diamoad Parking Inc., to recruit and to hire employees without
discrimination because of disability (az spelled out in the Am~-ricm~ with Dizab/lities Act), race,
color, creed or religion, national orion, ancestry, s~-x or ag~, and to trot all aTtployees equally
with respect to compensation; opportunities for advancement, inclu~lln$ upgrading, promotion and
transfer; and all other terms and conditions of employment.
This company further recoEn~ i?_~ that the effective application of a policy of merit employment
involves more than just a policy statement and therefore, has impl ,emented this a/Yammfive action
program ia a positive and aggressive manner and makes known our commitment to this effort and
that equal opportunities are available within our company on the basis of individual merit. We
solicit and encourage all persons to seek opportunities within th~s company, and to take advantage
of advancement possibilities.
This company is morally and legally committed to nondiscrimination and at~atmafive action ia
employment. Any person who applies for a job with this company will not be discriminated
As an example of our commiuuent to this principle, Diamond Parking currently employs a
developmentally disabled individual through a program with the Washington State job service
center. His function is cleaning at the City of Bremerton Garage and other Diamond lots.
Diamond Parking is currently, most recent numbers available, experiencing a 51% average of
minorities in_the .workplace. Women make up approximately 18% of our work:force. Thirty-four
percent of our management team is made up of either minority or women.
29
- ", ' ' ' '" , ' - .... ~.~
OITY OF BREMERTON
ATTACHMENT B-1
DEPARTMEHT OF PUBLIC WORK8 & UTILITIES
ENGINEERING DIVISION PARKING ZONES __'~
.[~. ~ ' c~:x[~ ~: E~FO~CEMENT OF PA~KING O~DINANOE~
AGENDA BILL
BREMERTON CITY COUNCIL
SUBJECT: Easement Gram to
U.S. Navy on N.A.D. Marine Park Land.
FOR AGENDA OF: June 10, 1998
ORIGINATING DEPT: Parks & Recreation
ORIGINATOR: Jim Spencer, Interim Director
DATE SUBMITTED: June 2, 1998
2. CLEARANCES: 3. EXHIBITS:
(Comment on back if necessary)CL. ~ . d
Parks & Recreation Dh'ector,~. ~O~~ * Easement A~eement
~ ,..~ll //-~ C,.":///.,-
Fiscal & Budget Committe~'~ ~ ~
Operations Committee~---''',,--''f~*--~''''-~ 0 'N/
ENDORSEMENT X INFORMATION APPROVED BY COUNCIL PRESIDENT FOR SUBMITTAL:
4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION:
The Department of the Navy has requested an easement grant for two plots of land approximately 36-sq. It.
each on Park property for the purpose of installing two water-monitoring wells. One of the wells would be
located in the parking lot at the south end of the property. The other well would be located approximately 1/8
of a mile north. The wells' cap will be installed at ground level with the fmished product looking like a water
meter box. These water-monitoring wells will not impact the park's aesthetics. The Navy proposes to pay an
annual rent payment of $100.00.
The Parks & Recreation Commission reviewed this request on April 28, 1998, per Parks Protection
Ordinance. They concur that this is in the best interest for this property and unanimously recommend granting
this easement.
8. RECOMMENDATION:
Motion to approve the two well monitoring sites easement grant to the Navy on park land located within
N.A.D. Marine Park.
9. RESPONSIBLE OFFICIAL: Jim Spencer
ENFORCEMENT OFFICIAL: Jim Spencer
EXPIRATION DATE:
REVIEW DATE:
PULLED TABLED
COUNCIL DIRECTIVE:
10. NOTICE OF ACTION
APPROVED DISAPPROVED
DATE:
AMENDED
.54
2. CLEARANCE COMMENTS:
5. IMPACT OF NON-PASSAGE:
The Navy will not install the well monitoring sites.
IMPACT ON STAFFING~ BUDGETS~ FACILITIES~ EQUIPMENT OR OTHER
RESOURCES:
None.
7. RESEARCH SOURCES:
DEPARTMENT OF THE NAVY
ENGINEERING FIELD ACTIVITY, NORTHWEST
NAVAL FACILITIES ENGINEERING COMMAND
1S917 7TH AVENUE N.E.
POULSBO, WASHINGTON 98370-7570
11011
241SL/98-040-1
EFA NW ENVIRONMENTAL
Mr. Jim Spencer
City of Bremerton
Parks and Recreation Department
680 Lebo Boulevard
Bremerton, WA 98310
Dear Mr. Spencer:
Enclosed are the original and three copies of Navy lease #N4425598RP00G11
covering the Navy's proposed lease of two small plots of land at NAD Marine Park to
site and operate water monitoring wells.
If the lease appears in order, please sign the original and two duplicate originals in the
space provided and return them in the enclosed envelope marked: Code 241 SL. The
remaining copy is for your interim reference pending the return of a fully executed
duplicate original.
Should you have questions regarding the lease please contact Steve Lowery at (360)
396-0905. Questions regarding well installation or well monitoring should be directed to
Cindy O'Hare at (360) 396-0014.
Sincerely,
ROBERT K. UHRICH
Director, Real Estate Division
Enclosure:
(1) Lease (Orig &3cys)
(2) Return Envelope
Blind Copy to:
EFA NW 181CO
EFA NW File
Doc: 98-040-1
STANDARD FORM2-B L E A S E
..,~,.,~. U.S. Government DATE NO.
,,.,,,,.~,.,"'"~., Lease for Real Property (Short Form) AS OF 01 JUNE 98 N4425598RP00Gll
This LESSOR leases to the UNITED STATES OF AMERICA, hereinafter called the GOVERNMENT, the described premises on the terms stated herein,
including the conditions attached hereto.
1. LOCATION OF LEASED PREMISES
NAD MARINE PARK, BREMERTON, WASHINGTON
2. DESCRIPTION OF LEASED PREMISES
TWO PLOTS OF LAND, ONE ON THE NORTH END AND ONE ON THE SOUTH END OF THE PARK. PLOTS MEASURE APPROXIMATELY 36
SQUARE FEET EACH AND WILL BE USED FOR THE INSTALLATION, OPERATION, AND MAINTENANCE OF ONE MONITORING WELL AT
EACH LOCATION. MONITORING WELLS WILL BE "FLUSH MOUNT "TYPE. LOCATION OF THE PLOTS ON THE ATTACHED EXHIBIT
WIILL BE DETERMINED AT SITE VISIT BETWEEN NAVY CONTRACT DRILLER AND CiTY OF BREMERTON OFFICIAL.
TERM. To have and to hold:
For the term beginning 1 JUNE 1998 through 30 MAY 1999
From year to year_thereafter; but not beyond 30 MAY 2003 this lease
MAY BE RENEWED BY THE GOVERNMENT BY GIVING AT LEAST 30 DAYS NOTICE IN WRITING TO THE LESSOR BEFORE THE LEASE
WOULD OTHERWISE EXPIRE, SAID NOTICE TO BE COMPUTED COMMENCING WITH THE DAY AFTER THE DATE OF MAILING.
4. TERMINATION. The Government may terminate this lease at any time by giving at least 30 days notice
:o the Lessor. Said notice shall be computed commencing with the day after the date of mailing.
5. RENTAL. The Government shall pay the Lessor annual rent of $100.00 at the rate of $100.00
3er YEAR in arrears. Rent for a lesser period shall be prorated. Rent checks shall be made payable to:
CITY OF BREMERTON
cio PARKS AND RECREATION DEPARTMENT
680 LEBO BLVD
BREMERTON, WA 98310-3308
SERVICES AND UTILITIES (Enter ~X" in box for each item to be provided by Lessor as part of lease)
I"1 (1) HEAT [-1 (5) CHILLED DRINKING WATER 1'3 (10) JANITOR SERVICE AND SUPPLIES
[-I (2) ELECTRICITY [] (6) AIR CONDITIONING
[] (3) POWER (SPeOat equipment) [] (7) ELEVATOR SERVICE
r-I (4} WATER (HoE and cold) [] (8) VVINOOW WASHING (Quarterly)
I-I (13) OTHER (Spec/f~y) [] (9) TOILET SERVICES
SPECIAL OR OTHER PROVISION(S) AGREED UPON
[] (11) INITIAL LAMPS, TUBES,
BALLASTS AND REPLACEMENTS
r"] (12) MECHANICAL VENTILATION
GENERAL CLAUSES (GSA FORM 3517A) and REPRESENTATIONS AND CERTIFICATIONS (GSA FORM 3518A) ARE ATTACHED HERETO AND
MADE A PART HEREOF.
NAME AND ADDRESS OF USING ACTIVITY
ENGINEERING FIELD ACTIVITY, NORTHWEST
19917 7TM AVE NUE N.E.
POULSBO WA 98370-7570
LESSOR
CITY OF BREMERTON
cio PARKS AND RECREATION DEPARTMENT
680 LEBO AVE
BREMERTON, WA 98310-3308
BY
(S~GNA TURE]
UNITED STATES OF AMERICA
PAYING OFFICE
DFAS DP LOC OAKLAND (Code FPV)
P.O.BOX23870 OAKLAND, CA 94623-3870
via: DFAS DP LOC SANDIEGO (Code FPVBB-EFD)
P.O. BOX 429100
SAN DIEGO CA 92142-9100
(TITLE]
BY
($1GNA TUR~=) (]37!.EJ
I A~R~N I 5. APPIkOPR~A-
T1ON
17 98981804
ACCOUNTING CLASSIFICATION TO BE CHARGED (DISBURSEMENT)
/ H~,~D I cLAss I CO~ROLI SA I '~
[KU2E [ 0232 I 44255 i Pi 068711 2D 8RPGll AASRPGllC031
AMOUNT
$100.00
o
GENERAL CLAUSES (Simplified Leases)
(Acquisition of Leasehold Interests in Real Property for Leases Up to $100,000 Annual Rent)
The Government reserves the right, at any time after the lease is signed and during the term of the
lease, to inspect the leased premises and all other areas of the building to which access is necessary
to ensure a safe and healthy work environment for the Government tenants and the Lessor's
performance under this lease.
If the building is partially or totally destroyed or damaged by fire or other casualty so that the leased
space is untenantable as determined by the Government, the Government may terminate the lease
upon 15 calendar days written notice to the Lessor and no further rental will be due.
The Lessor shall maintain the demised premises, including the building, building systems, and all
equipment, fixtures, and appurtenances furnished by the Lessor under this lease, in good repair and
tenantable condition. Upon request of the Contracting Officer, the Lessor shall provide written
documentation that building systems have been maintained, tested, and are operational.
In the event the Lessor fails to perform any service, to provide any item, or meet any requirement of
this lease, the Government may perform the service, provide the item, or meet the requirement, either
directly or through a contract. The Government may deduct any costs incurred for the service or item,
including administrative costs, from the rental payments.
5. 52.252-2 CLAUSES INCORPORATED BY REFERENCE (VARIATION) (JUN 1988)
This contract incorporates one or more clauses by reference, with the same force and effect as if they
were given in full text. Upon request, the Contracting Officer will make their full text available or the
full text may be found on the Internet at http:l/www, gsa.gov/pbslpelstandclalstandcla.htm.
6. The following clauses are incorporated by reference:
GSAR 552-203-5 COVENANT AGAINST CONTINGENT FEES (FEB 1990)
GSAR 552-203-73
PRICE ADJUSTMENT FOR ILLEGAL OR IMPROPER ACTIVITY
(SEP 1990) (Applicable to leases over $100,000.)
FAR 52.209-6
PROTECTING THE GOVERNMENT'S INTEREST WHEN
SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED,
OR PROPOSED FOR DEBARMENT (AUG 1995) (Applicable to leases over
$25,OOO.)
FAR 52.219-9
SMALL, SMALL DISADVANTAGED AND WOMEN-OWNED SMALL
BUSINESS SUBCONTRACTING PLAN (AUG 1996) (Applicable to leases
over $500,000.)
FAR 52.219-16
LIQUIDATED DAMAGES - SMALL BUSINESS SUBCONTRACTING PLAN
(OCT 1995) (Applicable to leases over $500,000.)
FAR 52.222-24
PREAWARD EQUAL OPPORTUNITY COMPLIANCE REVIEW (APR 1984)
(Applicable to leases over $1 million.)
FAR 52.222-26
EQUAL OPPORTUNITY (APR 1984) (Applicable to leases over $10,000.)
FAR 52.222-35
AFFIRMATIVE ACTION FOR SPECIAL DISABLED AND VIETNAM ERA
VETERANS (APR 1984) (Applicable to leases over $10,000.)
FAR 52.222-36
AFFIRMATIVE ACTION FOR HANDICAPPED WORKERS (APR 1984)
(Applicable to leases over $2,500.)
INITIALS:
LESSOR
GOVERNMENT
GSA FORM 3517A PAGE 1 (REV 1/97)
FAR 52.222-37
EMPLOYMENT REPORTS ON SPECIAL DISABLED VETERANS AND
VETERANS OF THE VIETNAM ERA (JAN 1988) (Applicable to leases over
$10,000.)
ASSIGNMENT OF CLAIMS (JAN 1986)
FAR 52.232-23
GSAR 552.232-71 PROMPT PAYMENT (APR 1989)
FAC 90-33 NAVY CONTRACT DISPUTES (MAY 1996)
THE FOLLOWING APPLY WHEN COST OIR PRICING DATA IS SUBMITTED:
FAR 52.215~22
FAR 52.215-24
PRICE REDUCTION FOR DEFECTIVE COST OR PRICING DATA
(JAN 1991) (Applicable when cost or pricing data is required for work or
services exceedin9 $500,0000
SUBCONTRACTOR COST OR PRICING DATA (OCT 1995) (Applicable
when the clause 52.215-22 is applicable.)
The information collection requirements contained in this solicitation/contract, that are not required by
regulation, have been approved by the Office of Management and Budget pursuant to the Paperwork
Reduction Act and assigned the OMB Control No. 3090-0163.
INITIALS: &
LESSOR GOVERNMENT
GSA FORM 3517A PAGE 2 (REV 1197)
REPRESENTATIONS AND CERTIFICATIONS (Short Form) Solicitation Number
(Simplified Acquisition of Leasehold Interests in Real Property for
Leases Up to $100,000 Annual Rent)
Dated
Complete appropriate boxes, sign the form, and attach to offer.
The Offeror makes the following Representations and Certifications.
property offered, not an individual or agent representing the owner.
1. SMALL BUSINESS REPRESENTATION (JAN 1997)
(a)
NOTE: The "Offeror," as used on this form, is the owner of the
It [ ] is,[ ] is not a small business. "Small" means a concern, including its affiliates, that is independently owned and
operated, is not dominant in the field of operation, and has average annual gross revenues of $15 million or less for the
preceding three fiscal years.
(b) It [ ] is, [ ] is not a small disadvantaged business. (See 48 CFR 52.219-1 for definitions.)
(c) It [ ] is, [ ] is not a women-owned small business. (See 48 CFR 52.219-1 for definitions.)
52.222-22- PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (APR 1984)
(Applicable to leases which exceed $10,000.)
The Offeror represents that --
(a) It [ ] h,a.s, [ ] has not.participated in a previous contract or subcontract subject either to the Equal Opportunity clause of
th~s sodcitation, the clause originally contained in Section 310 of Executive Order No. 10925, or the clause contained in
Section 201 of Executive Order No. 11114;
(b) It [ ] has, [ ] has not filed all required compliance reports; and
(c) Representations indicating submission of required compliance reports, signed by proposed subcontractors, will be
obtained before subcontract awards. (Approved by OMB under Control Number 1215-0072.)
52.222-25- AFFIRMATIVE ACTION COMPLIANCE (APR 1984)
(Applicable to leases which exceed $10,000.)
(Applicable to contracts which include the clause at FAR 52.222-26, Equal Opportunity.)
The Offeror represents that --
(a) It [ ] has developed and has on file, [ ] has not developed and does not have on file, at each establishment affirmative
action programs required by the rules and regulations of the Secretary of Labor (41 CFR 60-1 and 60-2), or
(b) It [ ] has not previously had contracts subject to the written affirmative action programs requirement of the rules and
regulations of the Secretary of Labor. (Approved by OMB under Control Number 1215-0072.)
52.222-21 - CERTIFICATION OF NONSEGREGATED FACILITIES (APR 1984)
(Applicable to leases which exceed $10,000.)
(a) "Segregated facilities" as used in this provision means any waiting rooms work areas rest rooms and wash rooms,
restaurants and other'eating areas, time clocks, I~)cker rooms and other storage or dressin9 areas, parking lots, drinking
fountains, recreation or entertainment areas transportation, and housing facilities provx~ed for employees, that are
segregated by explicit directive or are in fact segregated on the basis of race, color, religion, or national origin because
of habit, local custom, or otherwise.
(b) By the submission of this offer, the Offeror certifies that it does not and will not maintain or provide for its employees any
segregated facilities at any of its establishments, and that it does not and will not permit its employees to perform their
services at_any location under its control where segregated facilities are maintained. The Offeror agrees that a breach
of this certitication is a violation of the Equal Opportunity clause in the contract.
(c) The .O_fferor further agrees that (except where it has obtained identical certifications from proposed subcontractors for
specific time periods) ~t will--
(I) Obtain identical certifications from proposed subcontractors before the award of subcontracts under which the
subcontractor will be subject to the Equal Opportunity clause;
Retain the certifications in the files; and
Forward the following notice to the proposed subcontractors (except if the proposed subcontractors have
submitted identical certifications for specific time periods).
PROSPECTIVE SUBCONTRACTORS OF REQUIREMENT FOR CERTIFICATIONS OF NONSEGREGATED
NOTICE TO
FACILITIES.
A Certification of Nonsegregated Facilities must be submitted before the award of a subcontract under which the subcontractor
will be subject to the Equal Opportunity clause. The certification may be submitted either for each subcontract or for all
subcontracts during a period (i.e., quarterly, semiannually, or annually).
INITIALS: &
LESSOR GOVERNMENT
GSA FORM 3518A PAGE 1 (REV 1/97)
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AGENDA BILL
BREMERTON CITY COUNCIL
SUBJECT: Resolution #,,~, 3-:2.
Authorizing IAC Grant Application for
Evergreen Park- Phase 2 (Smith
Cove Development).
FOR AGENDA OF: June 10. 1998
ORIGINATING DEPT: Parks & Recreation
ORIGINATOR: Jim Spencer, Interim Director
DATE SUBM]TrED: June 4. 1998
2.
CLEARANCES:
3.
(Comment on back ifnecessaryl'x -- ~ A _
Parks & Recreation Dire~~L~
Treasurer:
EXHIBITS:
* Resolution
This issue was presented at the 14 April 1998 Fiscal & Budget Committee meeting.
ENDORSEMENT /~ INFORMATION APPROVEDBY COUNCILPRE~I'DENT .FOR
-
4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION:
Evergreen Park - Phase 2 (Smith Cove Development) is being submitted to the Interagency Committee for
Outdoor Recreation (lAC) for funding in 1999.
Evergreen Park - Phase 2 (Smith Cove Development) provides for the renovation of the southeast portion
of Evergreen Park (2.5 acres) and the development of 4.5 acres of property that has bee acquired around Smith
Cove on the Port Washington Narrows. Development includes two open playfields, an amphitheater, picnic
shelter, restrooms, walking path, reconfigured boat launch parking and additional general use parking. This
exciting project expands Bremerton's oldest park (Evergreen Park) 4.5 acres by converting an old indusl~ial
brown field into a beautiful new waterfront park.
The total cost of the project is $1,149,604. The IAC grant request portion is $300,000. The Bremerton
Rotary Club has committed $100,000 towards this project. The balance for this project is $ 794,604.
8. RECOMMENDATION:
To adopt Resolution # ,~9 6, .5'-~, authorizing the Mayor to submit the grant application for Evergreen
Park - Phase 2 (Smith Cove Development) to the Interagency Committee for Outdoor Recreation (lAC) for
funding assistance.
9. RESPONSIBLE OFFICIAL: Jim Spencer
ENFORCEMENT OFFICIAL: Jim Spencer
EXPIRATION DATE:
REVIEW DATE:
PULLED TABLED
COUNCIL DIRECTIVE:
10. NOTICE OF ACTION
APPROVED DISAPPROVED__
DATE:
AMENDED
11. AGENDA BILL #: 5? ~) - //3 ~
2. CLEARANCE CohlMENTS: -
5. IMPACT OF NON-PASSAGE:
Grant application process would be halted.
6. IMPACT ON STAFFING~ BUDGETS~ FACILITIES~ EQUIPMENT OR OTHER
RESOURCES:
If successful, the grant will enable the development of facilities and expand services to
the citizens of Bremerton. Due to the nature of the improvements, there should be minimal
impact on maintenance and operations.
7. RESEARCH SOURCES:
RESOLUTION NO.
BREMERTON CITY COUNCIL
A RESOLUTION Regarding approval of Proposed Grant Funding Request for a Washington
Wildlife & Recreation Program project to the Interagency Committee for Outdoor Recreation
(I.A.C.) as provided in Chapter 43.98A RCW, a Washington Wildlife & Recreation Program.
WHEREAS, the City of Bremerton has approved a Comprehensive Parks and Recreation Plan
that includes Evergreen Park, a community/regional park in the central part of the city and is the
number one Capital Improvement Program Project; and
WHEREAS, under the provisions of Washington Wildlife & Recreation Program, state and
federal funding assistance has been requested to aid in financing the cost of land and facilities for
local public bodies; and
WHEREAS, the City of Bremerton considers it in the best public interest to develop this park;
NOW, THEREFORE, BE IT RESOLVED, by City Council of the City of Bremerton,
1. That the mayor is authorized to make formal application to I.A.C. for funding assistance for
the development of the Evergreen Park Phase 2 (Smith Cove Development).
2. That any funding assistance received be used for the development of Evergreen Park Phase 2
(Smith Cove Development).
o
That City of Bremerton anticipates its matching share of project funding will be derived from
General Obligation Bonds in the amount of approximately $800,000 for Evergreen Park Phase
2 (Smith Cove Development).
4. City of Bremerton acknowledges that they must support all non-commitments to the local
share should they not materialize.
o
City of Bremerton acknowledges that any property acquired or facility developed with I.A.C.
financial aid must be placed in use as an outdoor recreation facility or habitat conservation
area and be retained in such use in perpetuity unless otherwise provided and agreed to by City
ofBremerton, I.A.C., and any affected federal agency.
6. That this resolution becomes part of a formal application to I.A.C.
7. That City of Bremerton provided appropriate opportunity for public comment on these
applications.
Page 1 05/29/98
Passed by Bremerton City Council on
,1998.
David Farr
Council President
Signed and approved by the Mayor and City Clerk of the City of Bremerton this
(date). ,1998
Lynn Horton
Mayor
Kathleen McCluskey
City Clerk
Page 2
05/29/98