HomeMy WebLinkAbout05/13/98 AGENDABREMERTON CITY COUNCIL
239 4TH STREET
BREMERTON, WA 98337
CITY COUNCIL AGENDA
MAY 13, 1998
o
CITY COUNCIL STUDY SESSION: 5:00 - 5:30 P.M.
A. General Council Business
B. City Council 20-Minute Executive Session 5:05-5:25 P.M., in the
Council Conference Room- Topic "Labor Negotiations"
CALL TO ORDER: 5:30 P.M.
A. Pledge Of Allegiance
B. Invocation
CONSENT AGENDA
Items listed below have been distributed to Council members in advance for study
and will be enacted by one motion. If separate discussion is desired on an item, it
may be removed from the Consent Agenda and placed on the Regular Agenda at
the request of a Council member.
A. Minutes - April 29, 1998
B. Right-Of-Way Lease At 6th Street And Veneta Avenue To
Our Lady Star Of The Sea School
#AB98-096
#AB98-097
CLAIMS/CHECK REGISTERS
COUNCIL MEMBER REPORTS
MAYOR'S REPORT
PUBLIC RECOGNITION -- (Comments Limited to 3 Minutes)
NEW BUSINESS
A. Confirmation of Philip Berry As Director of Economic And
Community Development
B. Appointment Of Michelle Honore' To The Civil Service
Commission
#AB98-098 0~,,.~
#AB98-099 ~ 7
(CONTINUED NEXT PAGE)
C. YWCA Service Agreement
#AB98-100
D. Budget Adjustment For Equipment Rental Reserve Fund
To Purchase Two Vehicles For Parks Department
E. Budget Adjustment For The Real Estate Excise Tax Fund
For Work By Consultant on Smith Cove
F. Budget Adjustment To Purchase Of New Street Sweeper
G. Budget Adjustment To Risk Management Fund
H. Utility Contracts With U.S. Navy
I. Water And Wastewater Fund Budget Adjustment For
Personnel
#AB98-101
#AB98-102
#AB98-103
#AB98-094
#AB98-104
#AB98- 105
1. SUBJECT':
AGENDA BILL
BREMERTON CITY COUNCIL
MINUTES - APRIL 29,1998
FOR AGENDA OF: May 13, 1998
ORIGINATING DEPT: City Council
ORIGINATOR: David Farr, President
DATE SUBMITTED: ~-~-9~
2. ~JJ~%~_~: (com]nent on back
if necessary)
EN DORS EME~NT INFORM_AT I ON
MAYOR
APPROVED Blt COUNCIL P.~~MITTAL:
COUNCIL PRESIDENT
4. SUMMARY STATEMENT AND R~QUIRE/~ENT FOR CO[~C!L AcTIoN:
8. R~CO59qENDATION:
9..RESPONSIBLE OFFICIAL:
ENFOR~ OFFICIAL:
.EY~PI~ATiON DATE:
R~ViEW DATE:
PUT,LED TABLED
COUNCIL DIRECTIVE:
10. NOTICE OF ACTION
APPROVED .DISAPPROVED
ED
11. AGENDA BI/J, NO:
TAPES #1540, #1541 UNAPPROVED DRAFT
CITY COUCll MEETING MINUTES
APRIL 29, 1998
The regular meeting of the City Council of the City of Bremerton was called to
order in the City Council Chambers, 239 4th Street, Bremerton, Washington,
Wednesday April 29, 1998, at 5:30 P.M., with Council President David Farr
presiding. Council members present were Jim Reed, Carlos Montgomery, Carol
Arends, Mike Shepherd, Lon Overson, John Law, Cecil McConnell, and Wayne
Olsen. Also present were City Attorney Glenna Malanca and Deputy City Clerk
Paula Johnston.
The meeting opened with the Pledge of Allegiance led by Council President Farr
and invocation given by Reverend Rick Long of Neighborhood Christian Center.
President Farr made the following announcements:
(1) The City Council held a Study Session prior to the Council meeting to
discuss general Council business.
(2)
The City Council held a 5-minute Executive Session immediately prior to
the City Council meeting to discuss "Personnel".
(3)
The City Council held a Study Session from 5:05 - 5:25 P.M., in the
Council Conference Room. The topic of discussion was "Workforce
Diversification Plan.
(4)
Immediately following the Council meeting the City Council will hold a
15-minute Executive Session. Topic of discussion: "Litigation".
CONSENT AGENDA
A. Minutes of Meeting - April 15, 1998
#AB98-085
B. Minutes of Meeting - April 22, 1998
#AB98-086
#0031 MISIClU(ArendslLaw) Motion to approve the Consent Agenda as
presented.
CLAIMS/CHECK REGISTERS
Vouchers audited and certified by the auditing officer as required by RCW
42.24.080, and those expense reimbursement claims certified as required by
RCW 42.24.090, have been recorded on a listing that had been made available
to the Council
TAPES #1540, #1541
City Council Reg. Mtg. Minutes
April 29, 1998
Page 2 of 14
#0059 MISlClU(MontgomerylArends) On April 29, 1998, the Council does
approve for payment those vouchers included and further described as follows:
219136, EFT4777, 219169 through 219398 in the amount of $701,411.34; and
Retirees' Payroll for the period ending April 30, 1998, in the amount of
$101,304.37.
COUNCIL MEMIgER REPORTS
Mrs. Arends commented on the "beauty of springtime".
Mr. Shepherd reported clean up activities in District #5 on April 18, 1998, were
very successful. He encouraged all Bremerton citizens to shop locally, which he
views as the first step in building solid relationships within the community. He
was pleased to report Evergreen Park improvements are proceeding rapidly,
which include removal of specially marked trees. If anyone is interested in a
special informational meeting on Evergreen Park improvement process, they
should contact him at 478-5280 or 405-3794. On April 25, 1998, his saintly wife
Janet, along with the Ebenezer A.M.E. Church, Power Youth Group, E. C.
Lovingston, and others put on a fund raising spaghetti feed to raise funds for the
renovation of the Martin Luther King Jr. Library. He thanked the following
businesses for donations of food and paper products: Callow Avenue Safeway,
Garguile's Red Apple, Kitsap Way QFC, and Wal-mart. He extended a
"welcome" to two new neighbors in District #5 Alan and Teresa Frickie and
Grandpa Sherwood, who watches City Council meetings every week.
Mr. Overson complimented those who are putting in their time and effort to
improve the appearance and conditions in the downtown area. Swing City
Committee is doing excellent work, particularly with the flower barrels and clean
up effort. He noted the newly added landscaping at the parking lot located at the
end of 2nd Street. He reminded everyone of Kitsap Historical Museum's grand
opening of their new presentation on May 1, 1998, at 6:00 P.M.
Mr. Law reported the next District #3 Neighborhood Meeting will be held May 19,
1998, 7:00 P.M., at the Senior Center. The guest speaker at that meeting will be
Glenna Malanca, City Attorney. The issue of "fluoridation" will also be discussed
at that meeting (8:30 - 9:00 P.M.), if he is able to schedule a "pro fluoridation"
person, who would be given equal time as an "anti-fluoridation" person, who has
requested time at that meeting.
Mr. McConnell reminded everyone of District #2's Neighborhood Meeting on
April 30, 1998, 6:30 P.M., at Fire Station #3. Mayor Lynn Horton will be the guest
speaker at that meeting.
Mr. Farr reported he observed Mr. Shepherd's saintly wife serving at the
spaghetti feed where he and his wife enjoyed a wonderful dinner. He also
TAPES #1540, #1541'-
City Council Reg. Mtg. Minutes
April 29, 1998
Page 3 of 14
attended a ceremony honoring volunteer coordinators in the Bremerton
community. Mayor Horton made an eloquent presentation at that event and
many deserving volunteers were recognized for their contributions. In his
opinion, much of the volunteerism that goes on in Bremerton goes unrecognized.
To follow on Mr. Shepherd's comments about supporting local businesses, he
and his wife had the opportunity to enjoy the new Charleston Cinema. He was
impressed with the renovation of that facility making it attractive, clean, and safel
He was also impressed with the quality of movies being shown, at such a Iow
cost, the service was great, and the food was offered at a very reasonable price.
He too hopes that the public will give their support to new businesses likes the
Charleston Cinema. Many times he has seen businesses start up, but as
citizens we fail to keep some of our business in-town. A very good reason to
frequent Bremerton businesses is the return to the taxpayers in services via
business and sales taxes realized from those businesses.
MAYOR'S REPORT
Mayor Lynn Horton announced United Way of Kitsap County is seeking
volunteers to participate on June 4, 1998, at their fifth "Day of Caring". The
volunteers will be assigned various tasks that involve painting, carpentry, roof
repair, installing playground equipment, landscaping. She identified a list of non-
profit organizations within the Bremerton community that will be the recipients of
the efforts of the volunteers. The day will start off with a continental breakfast at
8:00 AM. All necessary tools and supplies will be provided. For more
information, call Sharon Du Fresne at 377-8505. In addition, the Mayor thanked
all those who volunteer their time, and she too believes they deserve more
recognition.
Mayor Horton read the following Proclamation:
(1) May 3-9, 1998, NATIONAL DRINKING WATER WEEK, which was accepted
by Kathleen Cahall, Water Resources Manager. Ms. Cahall listed other ways
to celebrate National Drinking Water Week, and invited the public to attend
the Annual City Open House at the Public Works & Utilities Operations
Center located at 100 Oyster Bay Avenue, on Thursday, May 14, 3:00 -7:00
P.M. Mr. Shepherd asked if the coloring contest forms would be handed out
at the Olympus facility, and also, who will be judging the contest? ,Mayor
Horton stated they are looking for judges, and invited Mr. Shepherd to
volunteer.
PUBLIC RECOGNITION
Rev. Cleveland Williams, Ebenezer A.M.E. Church, thanked Councilman
Shepherd, his family, and all others who supported the Spaghetti Feed fundraiser
last Saturday. He also challenged him to do it again, to continue with donations
to fund the refurbishing of the Martin Luther King, Library. He invited the public
TAPES #1540, #154¢
City Council Reg. Mtg. Minutes
April 29, 1998
Page 4 of 14
to the 2nd annual Armed Forces Gospel Concert to be held Sunday, May 17,
1998, 4:00 P.M., at the Bremedon High Performing Arts Center. Rehearsals will
be held at Ebenezer A.M.E. Church on May 1 and May 8 at 7:30 P.M.
Linda C. Kroum, YWCA Community Relations Director, stated the YWCA has
relocated to 9th and Pacific Avenue, and they are excited to be in downtown
Bremerton. She announced that April 30, 1998 is the National Day of
Commitment to Eliminate Racism, which is only the beginning of a month-long
list of activities to celebrate multi-cultural awareness. She encouraged the public
to call the administrative office at 876-1608 to let her know what other citizens
are doing to observe this national day of commitment to eliminate racism.
Alan Frickie, Bremerton resident, thanked Councilman Shepherd for welcoming
him into the neighborhood, agreed with Councilman Farr's comments regarding
the Charleston Cinema, and encouraged the public to attend. He owns MailBox
Services, which is located on Callow Avenue, and a problem that is shared by
the businesses in that area is lack of parking. He moved into the Evergreen Park
area specifically because of the effort to improve the park area, which will evolve
into a great community access area. He resides on Elizabeth Street and is
concerned about the existence of known drug houses on that street. He agrees
that it will be good for that neighborhood to have a Bremerton Police Officer living
at the end of his street, but there are four other blocks that need attention. He is
willing to put forth effort to improve the living conditions in that area and within
the Bremerton community. He also represents apartments at the corner of
Pacific and 11th Street and does not tolerate illegal type activity from those
tenants nor does he try to step on their civil rights, but he believes in a clean and
accessible community area. He questioned with what is happening with
Evergreen Park, is the City going to allow Elizabeth Street to remain in its current
rundown condition?
Shannon Bell, representing Special Olympians, reported a Special Olympics
Tournament was held this past weekend and the "TOP GUNS", which is a
Bremerton team, took a Gold Medal. This group will be competing in a State
Tournament in May and if they prevail will then participate in the National Special
Olympics. Also a group from Olympic High School earned a Gold Medal and will
compete at the State Tournament. Mr. Shepherd announced Shannon is a team
member and provides a lot of team spirit and helps make that team so
successful.
Clyde Jacobson, Bremerton resident, stated he has lived on Elizabeth Street for
approximately seven years. VVhen he moved into that area, it was afflicted with
drug and gang problems, however, through the efforts of other residents in that
area, many of those problems have been resolved. In his immediate
neighborhood, he has observed other property owners cleaning up properties
TAPES #1540, #1541-~
City Council Reg. Mtg. Minutes
April 29, 1998
Page 5 of 14
that were left in trashy conditions. This has greatly improved the area. As a
rental property owner, he had first hand knowledge of the wonderful emergency
medical service provided Bremerton residents by the Bremerton Fire
Department.
Bemard Holland, Bremerton resident, commended the City for the quality of
water that is provided the citizens. He reminded all those involved in water flow
work and Water Week activities that every cell in the human body requires water
and very few of them require fluoride.
John Green, Bremerton resident, suggested that a "no wake zone" be
implemented for the channel between Oyster Bay and Ostrich Bay. He talked
with a representative in the State Parks and Recreation Department, who
supported actions that would encourage public safety. He also contacted the
Kitsap County Sheriff's Department and learned that the City of Bremerton could
grant them permission to place "no wake" buoys on State land that is within City
of Bremerton jurisdiction. There is an existing Countywide 300-ft. from shoreline
no-wake zone that the County can enforce and a Statewide 100-ft. zone. He
believes the issue of safety is a separate issue over allowing piers and docks in
that channel. Over the past 11 years he has observed an increase in boating
traffic.
Roy Runyon, Bremerton resident, expressed concern over the speed and
volume of traffic on Gregory Way. He contacted the City Engineering
Department about the possibility of placing speed humps, however, they
indicated no funds were available for that particular neighborhood. They did offer
to do some traffic measuring, both speed and volume. At some point in time, he
would like to have Mayor Horton walk around his neighborhood and talk with the
residents. He also wanted to know when the next District 5 Neighborhood
Meeting would be held. Mr. Shepherd announced the date for that meeting is
May 28, 1998, 6:30 P.M., at Memorial Lutheran Church. A BIockwatch Update is
given as part of the agenda for the District meetings. Mr. Run¥on expressed
interest in getting a Block Watch program started in his neighborhood.
Alan Fdckie, Bremerton resident, stated he would like to see speed humps
placed on Elizabeth Street as a deterrent to speeding traffic. He is interested in
seeing a Block Watch program started for the three block section leading up to
the small park at the north end of Elizabeth Street.
Legislative Report on questions raised at previous Council meetings:
March 25, 1998 City Council Meeting:
Elizabeth Buell questioned why Brem-Air Disposal Inc., would not pick up a
cracked garbage can that she wanted them to remove.
TAPES #1540, #1541~
City Council Reg. Mtg. Minutes
April 29, 1998
Page 6 of 14
Administrative Response: Paula Johnston, Deputy City Clerk, contacted Brem-Air
and clarified the fact that they do pick up broken/cracked garbage cans for
disposal.
April 1, 1998 City Council Meeting:
Del Knauss asked Mayor Horton to respond to a list of questions he provided
addressing the formation and function of the Council Salary Commission.
Administrative Response: A response was mailed to Mr. Knauss this date.
8A - SOLE SOURCE PURCHASE OF DIGESTER RECIRCULATING
SCUMBUSTER FOR WASTEWATER TREATMENT PLANT, #AB98-087
The Wastewater Treatment Plant is in need of a new digester m-circulating
scumbuster to replace an existing unit. The scumbuster breaks up the debris
accumulated in the digesters in order to speed up the process. A quote was
obtained from Vaughn Company of Montesano, Washington, a sole supplier of
this equipment.
Pat Coxen, Wastewater Treatment Plant Manager, stated he would standby for
questions.
Public comment - none.
Mr. Mont.qomery questioned when digester #2 would be on-line. Mr. Coxen
stated he anticipated it to be on-line by mid June. At that time, digester #1 will be
taken off-line for the installation of the new pump.
Mr. Overson questioned the reason for the sole source purchase? Mr. Coxen
explained the digester cover was designed for a Vaughn Scumbuster Pump;
therefor to replace it the City has to go back to for the same design.
Mr. Shepherd asked if the City should consider purchasing a backup unit...Mr.
Coxen said no, considering the fact this company has been in business for 30-40
years in Montesano, Washington and produces quality machinery.
#1565 MISICIU (Montgomery/Shepherd) Motion to approve the purchase of a
digester re-circulating scumbuster from Vaughn Company in the amount of
$19,424.00 including applicable freight costs and State tax and to authorize the
Mayor to approve the requisition and/or sign the contract to purchase, subject to
City Administrative Policies and Procedures.
8B - INTERLOCAL AGREEMENT - TRAFFIC SIGNALS WITH CITY OF
SHELTON, WASHINGTON~ #AB98-016
The City of Bremerton Electronic Section has been servicing the traffic signals
within the City of Shelton since January 1995. This interlocal agreement
'7
TAPES #1540, #1541-
City Council Reg. Mtg. Minutes
April 29, 1998
Page 7 of 14
proposes to renew the contract automatically on an annual basis, provided either
party shall have the option to notify, in writing, the other party no later than
October of the current contract year of its intention to terminate the contract.
Bob Tulp, Public Works Operations Manager, stated he would standby for any
questions.
Public comment - none.
Mr. Law questioned if he understood correctly that this has been an ongoing
contract for approximately five years. Mr. Tulp stated the Shelton Contract was
initiated in 1995. The City has similar contracts with Kitsap County, City of
Poulsbo, and City of Port Orchard. Mr. Law asked if there was any significant
difference between the proposed contract and the previous contract. Mr. Tulp
stated no. Mr. Law noted it speaks well of the City's service force when other
governmental agencies want to use their expertise.
#1679 MISICIU (Arends/Montgomery) Motion to approve the interlocal
agreement with the City of Shelton and authorize the Mayor to sign the
agreement, subject to City Administrative Policies and Procedures.
9A- PUBLIC HEARING - PRELIMINARY PLANNED UNIT DEVELOPMENT IN
SINGLE FAMILY ZONE; APPLICANT: KITSAP MOBILE HOME PARK;
LOCATION: 620'1 PRICE ROAD; RESOLUTION #2649~ #AB98-088
On March 17, 1998, the Planning Commission recommended approval of this
project as a Preliminary Planned Unit Development.
The two-phase expansion includes 32 units in Phase I and 29 units in Phase II.
The 13.12-acre site is immediately adjacent to the existing mobile home park.
The proposed density of 4.65 units per acre is well within the 8 units per acre
allowed in this 'SF-3' zone. The typical unit site would be approximately 5,000
Sq. ft. This is consistent with the minimum lot size in the 'SF-3' zone, though the
home sites would be undivided sites in the 13.12-acre plan. The park does not
allow single-wide homes. All existing and proposed sites require doublewide
homes.
The site includes 24.5 percent open space. The Zoning Ordinance minimum
requirement for open space is 15 percent. All required landscape buffers and
circulation requirements for both vehicles and pedestrians are provided in the
proposed development.
The City Council is the decision making body responsible for evaluation of
Preliminary and final PUDs.
TAPES #1540, #1541-
City Council Reg. Mtg. Minutes
April 29, 1998
Page 8 of 14
The City Council shall either: 1) Affirm the decision under review; 2) reverse the
decision under review; 3) modify in whole or part the decision under review; or 4)
remand the matter back to staff for further consideration.
President Fart asked the "Appearance of Fairness/Conflict Of Interest" question
with all Council members being seated.
James Combs, Land Use Division of Department of Community Development,
stated the location of the subject property is west of the City and southeast of
Kitsap Lake. The proposed development would expand an existing mobile home
park, which is located just below the Dockside development. Surrounding
properties include Single Family-3 zone and to the south is an Industrial Park
Zone. The existing mobile home park was developed in 1967 and improved upon
over the ensuing years to the point where only doublewide mobile homes are
allowed and the sites have matured landscaping. Mr. Combs presented slides
showing the existing site and the proposed PUD site.
The proposed 32-unit expansion would be developed in two phases. The
developer has two years to complete Phase I and Phase II must be completed
within two years of completion of Phase I. Extensions can be requested for
completing various stages. The Bremerton Municipal Code Chapter 19.08
requires a minimum setback and street frontage of 50 feet with a minimum home
separation of 10-feet. In this particular plan, a typical home separation will be 25-
ft. The minimum building height in the entire zone is 30-feet, however this project
consists of single story units. The minimum unit area allowed in the BMC is
2,000 sq. feet and the proposed plan is showing a typical unit consists of close to
5,000 sq. feet. The minimum unit area width is 30-feet and a typical unit width in
the plan is 50-ft. The minimum PUD Open Space requirement is 15% of the
entire parcel (13.12 acres), and the Plan indicates 24.6% as Open Space. The
site area density in a SF-3 Zone allows between 3-8 dwelling units per acre. The
proposed plan is proposing a little more than half of that at 4.65 dwellings per
acre.
The Planning commission recommended approval including the following the
following conditions:
1. The access road shall be constructed prior to Final PUD approval and shall be
constructed in accordance with City Standards.
Stormwater drainage improvements must be designed and constructed in
accordance with Title 15 of the Bremerton Municipal Code. Erosion control
measures must be designed in accordance with the Department of Ecology's
Stormwater Management manual for the Puget Sound Basin.
TAPES #1540, #1541-
City Council Reg. Mtg. Minutes
April 29, 1998
Page 9 of 14
3. The storm system and the sanitary sewer system will be privately operated
and maintained.
4. Final PUD shall meet all provisions of the Bremerton Critical Lands
Ordinance, Zoning Ordinance, and all other applicable Codes.
The following individuals, spoke in favor of the proposed PUD: Mel Wartman,
Kitsap Lake Mobile Home Park (KLMHP) resident; Carl Smith, KLMHP resident;
Mr. & Mrs. Bill Kilbourn; KLMHP resident, Diana Galland, part owner of
KLMHP; Dean Whodey, property owner (gravel pit) south of KLMHP;
The following comments were made in support of the proposal: (1) Current
mobile home park offers the kind of carefree lifestyle that many senior citizens
desire. (2) Strict mobile home park rules are enforced. (3) To reside within the
park one must be 62-years or older. (4) Kitsap Lake Mobile Home Park is well
maintained and secure. (5) Keeping it a Senior-only park is desirable. (6) A
majority of residents in Kitsap Lake Mobile Home Park support the proposed
PUD. (7) The expanded portion of the Kitsap Lake Mobile Home Park will be
limited to seniors 62 and older. (8) Existing park is a quality facility.
Comments in opposition to the proposed PUD - none.
Mr. Montgomery stated it was his understanding that City sewer was already
available to the subject site. Mr. Combs stated yes, but the system within the
park would be privately maintained.
Mr. McConnell questioned a statement in the documentation that it is anticipated
that most residences will contain wood burning fireplaces; however wood stoves
would not be allowed. John Galland, KLMHP owner, stated they would not be
allowed as a heating system.
Councilmen Overson and Arends expressed their support of the proposal as
presented.
Mr. MontRomery stated he believes all manufactured homes belong in mobile
home parks and are typically well maintained when confined to those areas.
#2934 MISICIU (Arends/Montgomery) Motion to approve Resolution #2649
accepting the Preliminary Planned Unit Development at Kitsap Lake Mobile
Home park, pursuant to the Planning Commission's recommended conditions.
9B - PUBLIC HEARING - RESOLUTION #2650 REGARDING EXTENSION OF
THE MORATORIUM REGARDING DEVELOPMENT OF PIERS AND DOCKS
WITHIN THE CHANNEL BETWEEN OSTRICH AND OYSTER BAY~ #AB98-089
/'0
TAPES #1540, #1541-'
City Council Reg. Mtg. Minutes
April 29, 1998
Page 10 of 14
The City Council passed a Moratorium with Resolution 32621 on August 26,
1997, which would terminate after 9 months or when the amendments to the
Shoreline Master program could be approved by the State Department of
Ecology. We are requesting the moratorium be continued until we can get the
SMP properly updated.
Judy Johnson, Interim Director Department of Community Development,
Explained the extension of the moratorium would allow staff to go through the
proper process to revisit the issue of piers and docks in the channel between
Oyster Bay and Ostrich Bay.
President Farr asked for the record if this hearing was a quasi-judicial function
and should the Appearance of Fairness/Conflict of Interest question be asked?
Glenna Malanca, City Attorney, stated no due to its being a legislative matter the
Appearance of Fairness doctrine does not apply.
President Farr asked if any written comments on this issue had been received.
Ms. Johnson stated no.
TAPE #1541
Susan Holland, Bremerton resident, referenced past Council action addressing
docks and piers in the channel between Oyster Bay and Ostrich Bay. She and
other residents in the audience support the action to extend the moratorium. To
date, there have been three applications for piers and docks in the channel and
she was not sure how many more will be submitted. Efforts to block such action
are costly to the residents and the City. She urged Council to approve the
extension until the change to the Shoreline Master Plan can be processed.
Elizabeth Buell questioned the need for the six-month extension to the
moratorium and if further extensions would be required? She stressed her
support of the extension and her opposition to docks and piers in the subject
channel.
President Farr stated for clarification that the issue being addressed is just the
extension of the moratorium for an additional six months.
Tim Olson, Bremerton resident, commended Mayor Horton and the Department
of Community Development for their efforts in redoing this proposal. He urged
Council to vote to extend the moratorium.
David McCelland, Bremerton resident, stated he opposed the proposal as
presented. He does not believe that piers and docks would be an interference in
the channel. He agreed with an earlier speaker that establishing a No-Wake
TAPES #1540, #1541-
City Council Reg. Mtg. Minutes
April 29, 1998
Page 11 of 14
Zone would improve traffic safety in the channel. He believes those living along
the channel will lose part of their property dghts if the moratorium is extended.
Bernard Holland wanted to clarify that there is not a "No-Wake Zone" at this
time, and asked for the moratorium to be extended until there is one in place.
Judy Johnson stated next step is a Planning Commission Study Session (with
no public testimony) on May 12, and then the Public Hearing (with public
testimony) on May 19. Staff will then prepare the packets to send to the
Department of Ecology for the 60-day review and comment period. Once
information is received back, her Department will then prepare those changes,
and present them to the City Council at a Public Hearing. All of this has been
scheduled to fall within the 6-month moratorium.
Mr. Overson appreciated the comments made by Ms. Johnson, and is aware of
the personnel challenges faced by her in her Department. However, he
acknowledged that staff appears to be working hard to stay on top of those
challenges, and he is confident they now have the expertise and resources
available to produce a solution to this situation.
Mr. Reed asked Ms. Johnson if she had looked into the "legal authority" or the
"ability of the City" to impose a moratorium? Ms. Johnson stated yes, the
Growth Management Act does a~low for moratoriums in events of planning. M..r.
Reed questioned if Federal Case Law had been researched? Glenna Malanca,
City Attomey, stated in regard to moratoriums, there is generally a very high
threshold of truth required when justifying a moratorium. In this case, the Growth
Management Act specifically provides for a moratorium of this type. However,
the 6-month extension is it, there would be no lawful extension beyond this 6-
month extension. The City does fall within the time limits as specifically allowed
for this type of planning activity, with a work-plan in place. Therefore, even
though Mr. Reed points out a correct Federal Law, it does not apply in this
instance. Mr. Reed asked if she could provide this information to Council. He
then proceeded to read into the record a "Washington Law and Use of Intern
Zoning and Moratoria" brief by Ann Schindler, King County Prosecuting Attorney.
Ms. Schindler is the Senior Deputy Prosecuting Attorney, and lead attorney in
Land Use and Environmental Law area, and advises the King County Council,
King County Zoning, and Sub-Division Hearing Examiner. He specifically pointed
out that there is no legislative authority by the State of Washington that gives a
City the right to impose a moratorium, temporary or otherwise, within a civil
jurisdiction. Mrs. Malanca pointed out that what is being proposed is consistent
with what exists. The City feels that this is important for some issues related to
DOEs' concerns that it is superior that the moratorium be extended as the City's
attorney has determined is appropriate. She would be most happy to review the
materials Mr. Reed referenced during this discussion and have the City's
TAPES #1540, #1541'-'
City Council Reg. Mtg. Minutes
April 29, 1998
Page 12 of 14
Assistant Attorney Doug Fortner respond to the specifics, but she has heard
nothing that is on point with what is happening during this discussion. Mr. Reed
re-emphasized there is no standing law in the State of Washington that allows a
civil jurisdiction to impose a moratorium. Because there are no legal bounds for
imposing a moratorium, a person applying for a permit cannot be denied the
opportunity to process their permit. He read from a memo Mrs. Malanca sent to
him: "based upon a review of Ordinance 4619 amending the City's Shoreline
Master Program relating to docks and piers in the channel between Oyster Bay
and Ostrich Bay, as well as my review of the Shoreline Master Plan, I
recommended repeal of the ordinance. This ordinance was adopted upon
second reading December 30, 1997. Its provisions appear to be duplicate of
Chapter 5 in the Shoreline Master Plan, spedfically Regulations No. 10." Mr.
Reed stated if it is Mrs. Malanca recommendation, as stated in the memo, that
there is no need for an amendment, why is a moratorium necessary? Mrs,
Malanca stated that point coincides with her earlier position that this moratorium
is consistent with the City's current Shoreline Master Plan. It is preferable just as
having an ordinance ultimately that clarifies the provision, which she feels an
interpretation is very reasonably applied to prohibition of piers and docks.
However, for the same reasons it is recommended that the moratorium be
extended for this final six month period.
Mr. Mont.qomery stated it is not unusual to get two different opinions from two
attorneys. He agrees that the action before Council is legal and within the rules
and regulations imposed by the State.
Mr. Overson complimented Mr. Reed on his homework on this issue and trusts
that discussion needs to be resolved in a legal situation, and the resolution of
that could not influence what is being proposed at this time. Relative to the
proposed extension of the moratorium, it appears to need to happen so that staff
can carry on with the process.
Mr. Shepherd asked the number of permits that have already been submitted
and are in process for docks or piers? Ms. Johnson stated one application,
which is awaiting a hearing on the SEPA decision from an appeal that was filed
on June 27, 1997, and again on December 30, 1998. Mr. Shepherd asked when
that application was originally submitted? Ms. Johnson stated around May 13,
1997. She noted there have been other applications, but subsequently
withdrawn. Mr. Shepherd stated he could understand establishing a moratorium
on new permits, but he did not agree that a permit that was applied for under
existing laws should be continuously withheld or delayed while the City Council
considers amendments to the Shoreline Master Plan. Ms. Johnson explained
the decision of denial was issued for that particular permit in February 1998. The
City went before the Shorelines Hearings Board; however, they remanded the
issue back to the City because of some problems with the Appeal process. A
TAPES #1540, #1541'-
City Council Reg. Mtg. Minutes
April 29, 1998
Page 13 of 14
hearing was scheduled, but then had to be rescheduled for the appeal of the
SEPA Hearing.
Mr. McConnell stressed case law exists where cities established moratoriums,
and he supported the six-month extension. He asked how close is the City to
getting the necessary documents to submit to the State. Ms. Johnson stated
the process would be initiated again, which will include opening up for public
comment, but this time there will be specific proposal. Mr. McConnell stated in
his opinion extending the moratorium would not deny anyone his or her property
rights.
Mr. Law stated he was comfortable with the legal advice given to the City
Council and would support the extension of the moratorium.
Mrs. Arends concurred with Councilman McConnell's comments, and she too
has every confidence in staff members' efforts in addressing issues relating to
the Shoreline Master Plan. She also concurs in extending the moratorium for an
additional six months.
President Farr stated he opposed extending the moratorium. He prefers to stay
away from extremes on either sides of issues and the extreme on this proposal
would be no regulation where the channel would get clogged with piers and
docks that extend across to touch each other and block the channel. However,
just as much of an extreme is the prohibition against docks and the moratorium is
a prohibition against docks. He believes it does deny people the use of their
property that they pay a premium in taxes. He was a waterfront property owner
as well as a boat owner and understands the situation to some extent.
Mr. Olsen asked for the name of the individual whose application is still in
process? Ms. Johnson stated Victor Targett submitted that application.
Mr. Olsen extended an apology to Mr. Targett for the delay, however, he felt
strongly that the City had to do things legally and based on the City Attorney's
advise steps need to be taken to correct past errors.
#0823 M/SIC (Montgomery/Law) Motion to approve Resolution #2650 continuing
the Moratorium, which was established with Resolution #2621, for an additional
six months or until the Shoreline Master Program has been amended properly,
whichever occurs first.
Vote on motion: In Favor: Montgomery, Arends, Overson, Law,
McConnell, Olsen
Opposed: Reed, Farr Shepherd
Motion carded.
'TAPES #1540, #154'f'
City Council Reg. Mtg. Minutes
April 29, 1998
Page 14 of 14
President Farr thanked the TV camera crew for their services:
Cheri Thompson, Jay Bennett, and Gretchen Elliott.
With no further business meeting adjourned at 7:36 P.M.
Robert Neal,
PAULA JOHNSTON, Deputy City Clerk
DAVID FARR, City Council President
City of Bremerton
P J/DF/me
Cc: Normal Distribution
FileNault
AGENDA BILL -
BREMERTON CITY COUNCIL
1. SUBJECT:
Right of Way Lease at 6~ Street and Veneta Avenue
to Our Lady Star of the Sea School
FOR AGENDA OF:
ORIGINATING DEPT:
ORIGINATOR:
May 13, 1998
PW&U
DATE SUBMITTED:
2. CLEARANCES: (comment on ba~ck i~c.;~ ~ 3. EXHIBITS
Director, Public Works/Utilities ~ ~ , ~ A. Le~e A~eement
Director, Co~mW Development
Ciw A~omey
City Tre~er ~-~
Co~cil Budget & Fin~ce Co~e~~
E~ORSEME~ ~ ~O~ON
~YOR
Randy Witt, Ci~.En, gineer
April 24, 1998'
APPROVED BY COUNCIL P~SIDE~O,~SUBMITI'AL:
COUNCm PP SmENT
4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION:
As part of the remodel and construction of Our Lady Star of the Sea School, the school requested placement of a
sign at the southwest comer of the intersection of 6t~ Street and Veneta Avenue. The proposed sign location is in
the existing right of way. Staff evaluated the location of the sign and concur that the placement as shown will not
affect vehicle or pedestrian sight distances and safety. Staff has prepared a lease of that right of way for placement
of the sign. The lease covers approximately six square feet adjacent to the lessee's northeast property comer. The
school will pay rent of Fifty dollars per year for use of this right of way. The term of the lease is for five years.
8. RECOMMENDATION:
Staff recommends that the City Council authorize and direct the Mayor to execute the attached lease with Our
Lady Star of the Sea School for use of right of way at the southwest comer of the intersection of 6~ Street and
Veneta Avenue for placement of a sign.
9. RESPONSIBLE OFFICIAL:
ENFORCEMENT OFFICIAL:
EXPIRATION DATE:
Director of PW&U
City Engineer
REVIEW DATE:
PULLED
TABLED
10. NOTICE OF ACTION
APPROVED D]
COUNCIL DIRECTWE
11. AGENDA BILL NO: 78 - 0 q '7
2. CLEARANCE COMMENTS:
5. IMPACT ON NON-PASSAGE:
Our Lady Star of the Sea will not be able to place their sign at this location.
6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES:
None
7. RESEARCH SOURCES
98169\bk
17
LEASE OF CITY RIGHT-OF-WAY
Our Lady Star of the Sea
6th Street & Veneta
THIS LEASE is made and emered into this __ day of ,19 ., by
and between the CITY OF BREMERTON, a municipal corporation hereinafter referred to as
"Lessor", and OUR LADY STAR OF THE SEA, hereinafter referred to as "Lessee".
WITNESSETH:
In consideration of the covenants, promises and terms contained herein, the parties hereby
agree as follows:
1. Leased Premises. Lessor hereby leases to Lessee and Lessee hereby leases from
Lessor the following described real property:
That portion of the Lessor's property upon which a sign support wall is
constructed by Lessee.
Approximately 6 square feet adjacent to Lessee's northeast
property comer located at the intersection of 6th Street and Veneta
depicted on the site plan attached as Exhibit "A".
2. Term. The term of this Lease shall be five (5) years, commencing on the __
day of ., 19 , and terminating five (5) years thereat~er, unless sooner
terminated according to the provisions herein.
3. Rent. Lessee shall pay Lessor for the rent of said premises the sum of Fifty and
No/Dollars, ($50.00), to be paid annually the first payment due on the commencement date.
4. Use of Property. Lessee shall have the use and occupancy of the Premises for the
purpose of installing the improvements of signage and landscaping. No setback, buffer, or
parking required by any development permit, nor any building, shall be located on the leased
premises.
5. Repairs and Maintenance. Lessee agrees to accept all responsibility for
maintenance of all improvements placed on the leased property by the Lessee and to keep the
leased premises and any such improvements thereon in a state of good repair and to maintain them
at all times so as not to cause any safety ha?ard nor visual blight on the property.
6. Ownership of Improvement. All improvements erected by Lessee on the
property shall remain the property of Lessee.
ROW LEASE - Page I
7. Removal of Improvements. Improvements shall be permanently removed by the
Lessee at the termination of the Lease or upon sixty (60) days written notice fi-om the City
Engineer at such time the City finds it necessary to modify the use of the premises. If the required
removal is not completed within the time stipulated by the City Engineer, the City is authorized to
have the removal work done and the cost thereof including administrative and legal fees shall
become a civil debt of the Lessee and shall be a lien against the Lessee's property. Also, the City
Engineer may, without notice, remove the improvements as necessary to repair utilities or other
public facilities. The City has no obligation to reconstruct or replace such improvements.
8. Compliance with Law. In the use of the property, Lessee shall fully comply with
all applicable federal, state, county and municipal laws, ordinances and regulations.
9. Assignment and Sublease. Lessee shall not assign or transfer its interest in this
Lease, or subl~ the prope.rty or any parts thereof, or permit the property to be used for any
purpose not permitted by this Lease, without the prior written consent of the Lessor. Any
attempt to assign or transfer an interest in this Lease shall be cause for immediate termination.
10. Insurance. Lessee, at its own expense, shall provide and keep in force with
companies reasonably acceptable to Lessor comprehensive general liability insurance in the
mount of not less than $1,000,000 per occurrence for bodily injury and property damage. Lessee
shall provide the Lessor's Risk Manager with a certificate of insurance evidencing this coverage
and indicating that the Lessee is an additional named insured thereunder. Thirty (30) days
advance notice to Lessor of cancellation shall also be provided.
11. Indemnification. Lessee hereby agrees to defend and indemnify and hold
harmless the Lessor from any and all claims, lawsuits, damages, or actions or liability which may
arise fi-om the Lessee's use of said property pursuant to this Lease. No employees or agents of
Lessee shall be considered employees or agents of the Lessor.
12. Termination. After a period of one (1) year from the date of the commencement
of this Lease, either party may terminate this Lease by furnishing to the other party, by registered
mail, a notice of termination at lease ninety (90) days prior to the intended date of termination. If
Lessee defaults in the payment of rent, or breaches any other covenant or condition of this Lease,
Lessor may declare a forfeiture of this Lease for such default, reenter the property, and remove
the improvements, upon ten (10) days written notice to cure breach or default and Lessee fails to
do so.
13. Notices. All notices to be given by either of the parties hereto to the other party
shall be in writing and may either be delivered personally or may be deposited in the United States
Mail, postage prepaid, as either certified or regular mail, addressed as specified below, or to such
other designate in writing.
ROW LEASE - Page 2
Lessor:
Lessee:
City Clerk
239 Fourth Street
Bremerton, WA 98337
Father Joseph Mitchell
Our Lady Star of the Sea
1513 6th Street
Bremerton, WA 98337
14. Waiver of Default. No waiver of default by either party of any of the terms,
covenants, and conditions hereof to be performed, kept and observed by the other party shall be
construed as, or operate as, a waiver of any subsequent default of any of the terms, covenants,
and conditions herein contained, to be performed, kept and observed by the other party.
IN WITNESS WHEREOF, the parties hereto have executed this Lease as of the date first
hereinabove written.
LESSEE
Dated:
CITY OF BREMERTON
Date: By:
DEPARTMENTAL APPROVAL:
D~.eEctUoGr,E~Nl~lie~o rkLs 2d Ut ilities
APPROVED AS TO FORM:
LYNN S. HORTON, Mayor
GLENNA MAIANW_A, City Attorney
ROW LEA.gE - Page 3
State of Washington
County of Kitsap
SS.
On this day of ,19 , personally appeared Lynn S.
Horton to me known to be the Mayor of the City ofBremerton, a municipal corporation, that
executed the within and foregoing instrument, and acknowledged said instrument to be the fi-ee
and voluntary act and deed of said municipal corporation, for the uses and purposes therein
mentioned, and on oath stated that she was authorized to execute said instrument.
In witness Whereof I have hereunto set my hand and affixed my official seal the day and
year first above written.
Notary Public in and for the State of Washington
Residing at
My commission expires:
RECEIVED FOR FII.INIG:
KATI4I.RRN L. MeCLUSKEY, Ci~ Clerk
ROW LEASE - Page 4
I1'~. x 6' h.
t.4
AGENDA BILL
BREMERTON CITY COUNCIL
1. SUBJECT:
Confirmation of Philip Berry as
Director of Economic and
Community Development
AGENDA OF: May 13, 1998
ORGINATING DEPT: Human Resources
ORIGINATOR: Jim Meith
DATE SUBMITTED: May 7, 1998
2. CLEARANCES: (Comment
H~4AN ~ESOORCES MANAGER
/
ENDORSEMENT ~INFORMANTION []
MAYOR ~ J. ~
on back if necessary) 3. EXHIBITS: Resume
CItY ~XTTORNEY
APPROVED BY COUNCIL PRESAENT FOR SUBMITTAL
COUNCIL PRESIDENT ~~, ~
4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION:
The Human Resources Manager has completed a recruitment for the position
of Director of Economic and Community Development. The top eight
applicants went through the assessment center process. The Mayor wishes
to appoint Mr. Berry.
8. RECOMMENDATION:
Motion to approve the appointment of Philip Berry to the position of
Director of Economic and Community Development.
RESPONSIBLE OFFICIAL: Mayor
ENFORCEMENT OFFICIAL: Mayor
EXPIP~ATION DATE:
REVIEW DATE:
10. NOTICE OF ACTION
PULLED [] TABLED Q APPROVED [] DISAPPROVED QA MENDED [] D ATE
COUNCIL DIRECTIVE:
11. AGENDA BILL NO.:
(OVER)
2. CLEARANCE COMMENTS:
IMPACT OF NON-PASSAGE:
The City would continue to function with no Director of Economic &
Community Development.
6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OT~RR RESOURCES:
Adequate funds are allocated in the 1998 budget.
7. RESEARCH SOURCES:
PHILIP G. BERRY
EDUCATION:
EXPERIENCE:
1995-Present
1995
1992-1995
1988-1992
1985-1988
Graduate Degree Program in Urban Geography
San Frandsco State
San Frandsco, California
Bachelor of Arts Degree in Geography
Fresno State College
Fresno, California
Production Manager
IM Consulting Croup
Bellevue, Washington
Consulting finn specializing in wireless communications. Project management
for development of GTE's PCS system including: staff, budget, schedules,
zoning & environmental reports., site selection, feasibility analysis, project
entitlement and construction. Acting General Manager for the Seattle Region
in GM's absence.
Development Consultant
Poulsbo, Washington
Business enterprise locating projects, property & joint venture opportunities;
development, environmental, land use & zoning consultation; reports and
rezone applications.
Planning Director
City of Poulsbo, Washington
Department head responsible for management of budget, staff & programs.
City's SEPA Offidal & Shoreline Administrator. Significant planning projects
include completion of the GMA Comprehensive Plan & Development Codes
with community consensus within the mandated deadlines.
Vice-President, Planning & Land Acquisition
Landmark Land Company
LaQuinta, California
National developer of premier golf master planned communities; responsible
for new project opportunities, management & development in California, New
Mexico & Texas.
Community Development Director
City of Rancho Mirage, California
Department head responsible for Planning, Building & Code Enforcement
including; management of budgets, staff & programs, policy development &
code administration. Significant planning projects indude completion of
General Plan, Zoning Code, dty-wide rezoning & assisted Redevelopment
Agency with economic development plan, project design & development_
Philip G. Berry
Resume
1984-1985
1979-1984
1977-1979
1974-1977
Consultant
Visalia, California
Contract Planning Director for Selma, California. Department head
responsible for management of budget, staff & programs.
Community Development Director
City of Carpinteria, California
Department head responsible for Planning, Building, Engineering, Public
Works, Parks, Code Enforcement, Animal Control & Building Maintenance;
management of budgets, staff, schedules, grants & programs. Significant
projects indude General Plan, Zoning Codes, construction of a new park &
trails, & responsible for mobilization & on-scene supervision of emergency
crews during 2 major storm events with follow-up FEMA reports &
negotiation for disaster relief funds.
Coastal Conservation & Development Analyst
State of California Coastal Commission
Santa Barbara, California
Planner II
Clackamas County
Oregon City, Oregon
AWARDS:
APA Section Award for "Preparing for our Future"
Rancho Mirage, California
State of Washington APA Award for Poulsbo's new
Zoning Code, Poulsbo, Washington
ACTIVITIES:
Member, General Plan Advisory Committee
Yucca Valley, California
President, Rancho Mesa Homeowners Assn.
Yucca Valley, California
Member, Founding Committee Coachella Valley
Mountains Conservancy
Member, California Chapter American Planning Assn.
Legislation Review Committe
Member, Businesses & Students for Liberty Bay Committee,
Poulsbo Chamber of Commerce
Member, Kitsap County Wireless Communications Ordinance Committee
AGENDA BILL
BREMERTON CITY COUNCIL
1. SUBJECT:
Appointment to the Civil
Service Commission
FOR AGENDA OF:
ORIGINATING DEPT:
ORIGINATOR:
DATE SUBMITTED:
May 13, 199S
Executive
Mavor Hort~n
May 7, 1998
2. ~: (comment on back
if necessary)
3. ~:
Application for Appointment
ENDORSEMENT ~ ~ORMATION __
APPROVED BY COUNCIL Pt~ESIDENT/-~OR SUBMITTiLL:
c o ci .
4. SUMMARY STATEMENT AND REOUIREMENT FOR COUNCIL ACTION:
There is a vacancy on the Civil Service Commission and it recommended
Mitchelle Honore' be appointed to fill the vacancy.
8. RECOMMENDATION:
Motion to confirm the appointment of Mitchelle Honore' to the
Civil Service Commission.
9. RESPONSIBLE OFFICIAL: Mayor Horton
ENFORCEMENT OFFICIAL:
EXPIRATION DATE:
REVIEW DATE:
PULLED TABLED
COUNCIL DIRECTIVE:
10. NOTICE OF ACTION
APPROVED DISAPPROVED
DATE:
11. AGENDA BILL NO:
2. CLEARANCE COMMENTS:
5. IMPACT ON NON-PASSAGE:
6. IMPACT ON STAFFING, BUDGETS, FACILITIES. EOUIPMENT OR OTHER RESOURCES:
7. RESEARCH SOURCES:
CITY OF BREMERTON
APPLICATION FOR CITY BOARDS/COMMISSIONS/COMMITTEE
NOTE:
As an applicant for a City Board, Commission or Committee, your name, address, and
telephone number will be available to the press and public. You will be contacted before
any action is taken on your appointment.
DATE:
PHONE:
(Please type or print clearly)
(H)
(W)
EDUCATION:
PROFESSlONALJCO~U~IW ACTIVITIES:
/
LOCAL REFERENCES (name & phone number):
I AM INTERESTED IN SERVING ON (please check one or more):
()
()
()
Disability Action Committee ( )
Civil Service Commission(18 yrs. & older) ( )
Urban Forest Committee ( )
Cable Communications Advisory Committee ( )
Community Development Block Grant ( )
Advisory Committee ( )
Youth Council ( )
Safe Streets' Steering Committee ( )
Citizen's Commission on Council Salaries
Planning Commission (18 yrs. & older)
Parks & Recreation Commission
Ethics Commission
Parking Advisory Board
Solid Waste Management
Bremerton Housing Authority
Board of Appeals, Housing/Building Codes
Mayor's Select Committee on Law
Enforcement
Is this an applica{ion for reappointment? ~
If yes, how many years have you served on this commission/committee?
PLEASE RETURN TO:
Mayor's Office
239 4th Street
Bremerton, WA
98337
Applications be reviewed periodically to determine continued availability.
information may be put on back.
Signature
Additional pertinent
AGENDA BILL
BR~R~ERTON CITY COUNCIL
YWCA SERVICES AGRE~/~ENT
FOR AGENDA OF: 5-13-98
ORIGINATING DEPT: Police
ORIGINATOR: Chief Du Fresne
DATE SUBMITTED: 4-28-98
ENDORSEMENT ~ INFORMATION__
MAYOR
~J~: 3. EXHIBITS: Attached Contract
City Clerk ~ ~,~~
OPERATIONS COMMITTEE~.~t-~..~_~y_ / / ~
APPROVED BY COUNCIL PRESIDENT FORz~UBMITTAL:
COUNCIL PRESIDENT . _ ,
4. SUMMARY STATEMENT AND REOUIREMENT FOR COUNCIL ACTION:
The YWCA Alive Program provides shelter services to citizens of our city
under this agreement which provides for pass through of funding from a state
grant. Each year we are required to approve this agreement for execution by
the Mayor.
o
RECOMMENDATION:
Reco~end approval for the ~hayor to execute this contract.
o
RESPONSIBLE OFFICIAL: Paul Du Fresne
ENFORCEMENT OFFICIAL:
EXPIRATION DATE:
REVIEW DATE:
PbLLED TABLED
COUNCIL DIRECTIVE:
APPROVED DISAPPROVED
DATE:
11. AGENDA BILL NO:
- Ioo
ED
ADDENDUM TO PROFESSIONAL SERVICES
AGREEMENT
3522
WHEREAS, the CITY OF BREMERTON, a municipal corporation
(hereinafter referred to as "City"), and YWCA - ALIVE PROGRAM,
(hereinafter referred to as "YWCA" a duly organized corporation, hereto
entered into a Contract, dated January 1, 1996, as amended January 1997.
WHEREAS, the parties desire to extend the Contract for an additional one
(1) year term,
NOW, THEREFORE, in consideration for the mutual covenants set forth
below, the parties agree as follow:
The term of the Agreement executed by the parties hereto on January 1,
1992 shall be extended from January 1, 1998 through December 31, 1998.
II.
That City shall pay YWCA Nineteen Thousand Eight Hundred Seventy-nine
and 00/100 dollars ($19,879.00) for services. Payment shall be made in four
equal quarterly installments of Four Thousand Nine Hundred Sixty Nine and
75/100 dollars ($4,969.75), beginning in January 1998.
III.
The remaining terms the Professional Services Agreement not inconsistent
with this Amendment shall remain in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this
Amendment the date and year indicated.
CITY Of BREMERTON
YVVCA - ALIVE PROGRAM
DATE:
DATE:
By:
LYNN S. HORTON, Mayor
By:
PRESIDENT
DEPARTMENTAL APPROVEMENT:
By:
PAUL DUFRESNE' Chief of Police
Attest:
KATHLEEN L. McCLUSKEY, City Clerk
Approved As To Form:
GLENNA MALANCA, City Attorney
CITY OF BREMERTON
PURCHASE REQUISITION
R80733
THIS IS NOT A PURCHASE ORDER
REQUISITIONING
DEPARTMENT ..............L....~ ..... ~..~.~
, ~ ~~~ (LOCATIO~ '"" "' z "f'~"~¢ ~ "(INDIVID~L)
(DEPARTMENT HEAD) / / DATE %~~~
P.O.~
(aSs~e,~ e~ ,~"c,*s~,e
QUAN
ITEM UNITS ORDERED DESCRIPTION INTENDED USE UNIT PRICE TOTAL PRICE
: [ SUGGESTED VENDOR SUB-
AMOUNT TOTAL
PURCHASING
DEPARTMENT .................................................... DATE
PURCHASING - WHITE COPY DEPARTMENT - YELLOW COPY
AGENDA BILL -
BREMERTON CITY COUNCIL
BUDGET ADJUSTMENT for the FOR AGENDA OF: May., 1998
EQUIPMENT RENTAL RESERVE FUND ORIGINATING DEPT.: Treasorb~
TO PURC[~SE TWO VEHICT.F.S FOR T~E ORIGINATOR:R. Hanna
PARKS DEPARTMENT DATE SUBMITTED: Apdl 27, 1998
2. CLEARANCES Comn~nl; of back~ necessary)
Park Dir.
Treasurer
Fiscal&Bud. '~~
Operations
3. EXHIBITS:
Budget Adjustment Request 98-13
ENDORSEMENTS
MAYOR ~
INFORMATION
APPROVED BY COU(~ PRESIDENT FOR SUBMITTAL
COUNCIL PRESIDENT .~~ ~'~~.
4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION;
This budget adjustment will provide expenditure authority to replace two over-age vehicles in the Park Dept. which are
not covered by the Equipment Rental Fund~from reserve money left over after the replacement of several Parks
vehicles in 1997.
8. RECOMMENDATION:
Motion to approve Budget Adjustment Request No. 98-13.
9. RESPONSIBLE OFFICIAL:
ENFORCEMENT OFFICIAL:
EXPIRATION DATE:
REVIEW DATE:
Treasurer
Mayor
12/31/98
N/A
PULLED
COUNCIL DIRECTIVE;
TABLED
10. NOTICE OF ACTION
APPROVED
DISAPPROVED
AMENDED
11. AGENDA BILL NO: C~ - I O l
2. CLEARANCE COMMENTS:
5. IMPACT ON NON-PASSAGE:
The City will continue to use the current vehicles which are at the end of their useful lives.
6. IMPACT ON STAFFING. BUDGETS. FACILITIES. EQUIPMENT OR OTHER RESOURCES:
As indicated in the attached budget adjustment request.
RESEARCH SOURCES:
Fleet Maintenance.
State Purchasing Contracts.
CITY OF BREMERTON
BUDGET ADJUSTMENT REQUEST
Requesting Department: EQUIPMENT RENTAL
Adjustment Number:
[ Appr~al Authority Required:
I ITreasurer
98-13
SOURCE OF FUNDS:
~-'~Mayor
Amount
Decrease:
Ending Cash 25,500
Fiscal & Budget
USE OF FUNDS:
Increase:
Vehicle Purchase
r'~Council
Amount
25,500
NARRATIVE:
This adjustment will permit the use of excess reserves from several Park Dept. vehicles replaced in 1997
to replace two over-age Park Dept. vehicles which are not covered by the Equipment Rental program.
Department Head Si~Inature
Treasurer Comments:
Date / ~rector Signature/'
Date/
r-~ Recommended
Not Recommended
Mayor Comments:
Treasurer's
D~te ~
~ Recommended r"--]
I--I I----I
Not Recommended
Denied
Fiscal & Budget Committee Comments:
Mayor's Signature
Date
Denied
~=iscal & Budget Committee~gh~at~re
MEMORANDUM
DATE:
TO:
FROM:
SUBJECT:
17 Apdl 1998
Rich Hanna, Treasurer
Jim Orton, Transportation Division Manager
Vehicle Costs for Budget Adjustment
The following figures reflect costs for vehicles that Parks Department are requesting (currently
outside budget authority):
John Deere 345 Lawn Tractor with Center Mounted Mower Deck.
a) Mower Cost: $6,222.00
Sales Tax 8.1%: 503.98
Subtotal: $6,725.98
b) Less Trade in of John Deere 318: (1,200.00)
TOTAL:
Dodge % Ton 4X2 Pick Up (State Contract ~8697).
a) Vehicle Base Cost:
Sales Tax 8.6%:
Subtotal:
$17,113.00
1,471.72
$18,584.72
b)
c)
Radio/Flashlights and Installation:
Lettering:
1,000.00
60.00
TOTAL:
$19:644.72
BUDGET ADJUSTMENT for the
REAL ESTATE EXCISE TAX FUND
FOR WORK BY CONSULTANT ON SMITH COVE
AGENDA BILL
BREMERTON CITY COUNCIL
FOR AGENDA OF:~ 1998
ORIGINATING DEPT.: Trea~ure-r~
ORIGINATOR: R. Hanna r~
DATE SUBMITTED:April 15, 1998
ENDORSEMENTS
MAYOR~
3. EXHIBITS:
2. CLEARANCES C om~.~f~
Pub. Wks. Dir.~~----~---~'~'~- '~~k'~ecessary)
Treasurer
Fiscal & Bud.~_~3~.,=,~-~'
Operations ~ ,---~-----"~"~-"~-'~-'--'~" ~-,
INFORMATION
Budget Adjustment Request 98-11
APPROVED BY COU,N/,C~L PRESI?~N~T .~R SUBMITTAL
COUNCIL PRESIDENT ~)~ ~
4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION:
This budget adjustment will provide expenditure authority necessary to carry out the scope of~ work of the
existing contract for soils analysis at Smith Cove. The work was expected to be performed and paid during 1997 but
has continued into 1998.
8. RECOMMENDATION:
Motion to approve Budget Adjustment Request No. 98-11.
9. RESPONSIBLE OFFICIAL:
ENFORCEMENT OFFICIAL:
EXPIRATION DATE:
REVIEW DATE:
Pub. Wks. Dir.
Mayor
12/31/98
N/A
PULLED
COUNCIL DIRECTIVE;
TABLED
10. NOTICE OF ACTION
APPROVED
DISAPPROVED
AMENDED
11. AGENDA BILL
2. CLEARANCE COMMENTS:
5. IMPACT ON NON-PASSAGE:
The City will lack adequate expenditure authority to carry out the scope of work in the contract.
The Smith Cove project will not go forward.
6. IMPACT ON STAFFING. BUDGETS. FACILITIES. EQUIPMENT OR OTHER RESOURCES;
As indicated in the attached budget adjustment request.
7. RESEARCH SOURCES:
Requesting Department:
IApproval Authq~'ity Required:
r--JTreasure~,
souRcE OF FUNDS:
CITY OF BREMERTON
BUDGET ADJUSTMENT REQUEST
REAL ESTATE EXCISE TAX Adjustment Number:
NMay°r F
Increase:
Beginning Cash 48,500
Fiscal & Budget
USE OF FUNDS:
98-11
[~Council
Amount
Increase:
Capital 48,500
NARRATIVE:
This adjustment will provide expenditure authority for work by the consultant on Smith Cove soils
which was expected to be paid in 1997. The scope of the contract has not changed, rather this is a matter
of timing where expenses which were expected in 1997 weren't paid until 1998.
Department Head Signature
Treasurer Comments:
Date
/ /P
Director Signature
~~ecommended
r----] Not Recommended
Mayor Comments:
Treasurer's Signature-~
D~teI
r-~ Recommended ~ Not Recommended
Fiscal & Budget Committee Comments:
Mayor's Signature
Date
~r~Approved ~
Denied
get Commi~e Si~
Date
FAILURE ANALYSIS ASSOCIATES, INC.
REMEDIATION WORK - EVERGREEN PARK
CONTRACT INVOICES
EFFECTIV~ DATE AMOUNT INVOICE # Date
PAYMENTS
AMOUNT Date Paid Ck# AMOUNT
BALANCE
ORIGINAL AMT
11/20/95 239,031.00
AMENDMT #1 03/27/96 33,61 6.00
AMENC)MT #2 * 03/14/97 0.00
AMENDMT #3 ** 01/14/98 47,312.00
319,959.00
#1050427 12/15/95 5,197.50 01/24/98 #194530 5,197.50
#1051452 01/26/96 21,905.57 02/14/96 #195150 21,905.57
#1051592 02/15/96 16,453.87 03/06/96 #195611 16,453.87
(16,453.87)
#1051820 03/18/96 2,634.12
#1051832 03/20/96 11,443.37
#1052730 04/23/96 17,379.90 05/21/96 #198001 15,003.52
#1052816 o5/20/9~ 9,229.05 05/04/96 #190375 9,229.05
#1053433 06/21/96 900.00 07/02/96#199277 900.00
#1054050 07/23/96 7,038.1 5 08/27/96 #200946 7,038.1 5
#1054098 08/09/96 7,704.50 08/20/96 #200720 7,704.50
#1055848 09/23/96 450.00 10/01/96 #202114 450.00
#1055968 10/11/96 4,459.98 10/29/96 #203003 4,459.98
#O1O09 11/~3/96 7,050.42 11/20/96#203621 7,050.42
#02393 01/09/97 24,752.87 01/21/97 #205155 24,752.87
#03467 02/19/97 7,71 4.02 03/18/97 #206952 7,71 4.02
#05540 04/28/97 2,334.07 05/13/97 #208827 2,334.07
#05849 05/12/97 1 0,1 22.69 07/17/97 #210364 1 0,1 22.69
#06942 06/13/97 1,575.00 07/15/97 #210780 1,575.00
#07598 07/11/97 2,475.00 07/29/97#211115 2,475.00
#08784 08/15/97 32,774.16 09/02/97 #212248 32,774.16
#09493 09/05/97 43,895.20 09/24/97 #212889 76,669.36
#10871 10/24/97 3,600.00 ^
REFUND OF OVERPYM T 12/01/97#01-23106 (29,174,16)
#1;)911 12/18/97 10,269.03 01/28/98 #216380 10,269.03
#13632 0~/13/98 23,636.41 01/28/98 #216380 23,636.41
#14714 02/23/98 1 8,439.98 03/~ 8/98 #217890 1 8,439.98
#15357 03/17/98 9,075.86 ..... ~ ~ 9,075.86
Co n~'act Balance
286,056.85 _ 286,056.85
33,902.15 Contact Balance 33,902.15
239,031.00
233,833.50
211,927.93
245,543.93
245543.93
229090.06
229090.06
229090.06
229090.06
214 086.54
204857.49
203957.49
198919.34
189214.84
188764.84
184304.86
177254.44
152501.57
144787.55
142453.48
132,330.79
130,755.79
128,280.79
95,506.63
18,837.27
18,837.27
48,011.43
95,323.43
85,054.40
61,417.99
42,978.01
33,902.15
* Extends con~act life to 1 2/31/'97.
** Extends conZract life to 1 2/31/98.
Invoice #08784 paid t~vice.
Credit refunded after deducting incoice #10871.
BUDGET
YTD COSTS
BARS # YEAR AMOUNT CONTRACT
576.8083 1995 120,000 0
576.8083 1996 186,822 120,145
576.8083 1997 150,000 104,490
UNUSED BUDGET BALANCE
OTHER COSTS
58,506
4,745
3,846
0
AMOUNT
61,494
61,931
41,664
(14,108)
Filena rna: failureanalysis
Updated: 30- Mar- 98
EXponent.
Failure Analysis Associates
INVOICE
Please make checks payable to:
Failure Analysis Associates, Inc.
P.O. Box 60000
San Francisco, CA 94~6o
BILLING INQUIRIES 650-326-9400
Federal Tax ID: 77-oz~89o4
KAT~V.RRN L. MCCLUSKEY
CITY OF BRt~IERTON AD. IN. SERVICF. q
239 4TH STREET
BREMERTON, ~A 98337
March 17, 1998
Invoice No. 15357
Project No. SF22078.000
For: CITY OF BREMERTON
Professional Services for the period ending February 27, 1998
Professional Personnel
Hours Rate Amount
Principal
ROGER B. HORNE, Jr 5.7 250.00 1,425.00
Consul t ant s
PTI ENVIROS~4ENTAL SER
Total Consultants
Professional Services Total
Outstanding Invoices
No. 14714 Date 02/23/98
Total
Total Labor
1,425.00
1,425.00
7,650.86
7,650.86
Total
this Invoice
7,650.86
9,075.86
$ 9,075.86
18,439.98
18,439.98
Total Now Due
$ 27,515.84
1. This invoice may not include expense items such as communication, freight, and outside services tbr which we have yet to be billed.
2. Payments received 30 days past invoice date are subject to 10.0% per annum charge until paid.
3. To insure proper credit, please reference the invoice number on your check.
4. Correspondence Address: 149 Commonsvea[th Drive. P.O. Box 3015. Menlo Park. CA 94025. tdephonc 63,~-326-94~)0 ficsimilie 650-
328~8072
PAYMENT DUE
UPON RECEIPT
AGENDA BILL --
B RTON CIT CO CIL
1. SUBJECT: BUDGET ADJUSTMENT FOR FOR AGENDA OF: Mas~, 1998
PURCHASE OF NEW STREET SWEEPER ORIGINATING DEPT:
ORIGINATOR:
DATE SUBMITTED:
PW&U
Wayne Hamilton
MaS 4, 1998
2 . CLEA~CES: (comment on back if 3 . EXHIBITS:
PUBLIC WORKS DIRECTOR x 1. Budget Adjustment Request 98-15
~, OPERATIONS MANAGER x ~'~ 2.
CITY TREASURER~-~f' ..... -~ 3 .
PURCHASING SUPERVISOR x /~
ENDORSEMENT~ IN~TTION APPROVED BY COUNCIL ~~~TAL:
MAYOR ,~~ J. COUNCIL PRESIDENT ,
4. SUMMARY STATEMENT ~ REQUIREMENT FOR COUNCIL ACTION:
The Storm Section of' the PuJDlic Works & Utilities is in need of purchasing a new
street sweeper to replace the existing street sweeper. The money for this purchase
is in Equipment Rental Reserve and Equipment Revolving Fund. The budget adjustment
request is for $150,000.00.
8. RECOMMENDATION: Release $57,000.00 held in reserve in the Equipment Rental
Reserve, plus trade in, and approval of using money from the Equipment Revolving
Fund for remaining costs.
9. RESPONSIBLE OFFICIAL: Director PW&U
ENFORCEMENT OFFICIAL: Pub.Wks.0ps.Mgr.
EXPIRATION DATE:
REVIEW DATE:
10. NOTICE OF ACTION
PULLED T~kBLED
APPROVED
DISAPPROVED
COUNCIL DIRECTIVE:
DATE:
11. AGENDA BILL NO:
43
2. CLEARANCE COMMENTS:
5. IMPACT ON NON-PASSAGE:
The cost of maintenance of the existing street sweeper is becoming very costly.
This is a very high maintenance piece of equipment and down-time has been occuring
more frequently. When the street sweeper is down for repairs, the streets will not
be swept and debris can enter the storm system. In some cases, the storm system is
connected to the sanitary system, which could cause problems at the wastewater
treatment plant.
6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EOUIPMENT OR OTHER RESOURCES:
No impaction on staffing.
$57,000.00 Equipment Rental Reserve
$12,500.00 - $15,000.00 Surplus value of old street sweeper
$78,000.00 - $80,500.00 Equipment Revolving Fund
7. RESEARCH SOURCES:
CITY OF BREMERTON
BUDGET ADJUSTMENT REQUEST
Requesting Department: EQUIPMENT RENTAL
Adjustment Number:
Approval Authority Required:
r']Treasurer
98-15
SOURCE OF FUNDS:
r-]Mayor
Reduce:
Ending Cash 135,000
Increase:
Trade-In
15.000
150,000
Fiscal & Bud~let
USE OF FUNDS:
Increase:
Equipment Purchase
r~Council
150,000
NARRATIVE:
This adjustment will permit replacement of the street sweeper used by the Stormwater Utility.
The current sweeper is a 1992 model and is at the end of its useful life.
Department Head Si~lnature
Treasurer Comments:
Date
Director Si~lnature
Date
r--~~Recommended
-----] Not Recommended
Mayor Comments:
Treasurer's Si~]nature
Date
Recommended ~ Not Recommended
Approved ~ Denied
Fiscal & Budget Committee Comments:
~a'yor s Si~lnature
Date
[----~~Approved
Denied
Fiscal & Budg~
Date
AGENDA B ]~LL
BREMERTON CITY COUNCIL
SUBJECT: Budget Adjustment -
Risk Management
FOR AGENDA OF: May2~_. 1998
ORIGINATING DEPT: Risk Manaaement
ORIGINATOR: Peggy LesSer
DATE SUBMITTED: April 27, 1998
2. ~: (comment on back if necessary)
Admin. Svcs. Dir.
Operations Comm.
Fiscal & Budget
APPROVED BY COUNCIL PRES~DENT ~P~ITTAL:
COUNCIL PRESIDENT _ ._
SUMMARY STATEMENT AND REOUIREMENT FOR COUNCIL ACTION:
Recent litigation awards will need to be paid and budgetary capacity for
such payments needs to be authorized. This budget adjustment request
authorizes the transfer of funds from the Risk Management Reserve
Account to the claims payment account in the Risk Management Fund.
RECOMMENDATION:
Motion to approve the budget adjustment request.
RESPONSIBLE OFFICIAL: P. Lesse~
ENFORCEMENT OFFICIAL:
EXPIRATION DATE:
REVIEW DATE:
PULLED TABLED
COUNCIL DIRECTIVE:
10. NOTICE OF ACTION
APPROVED DISAPPROVED
DATE:
11.
AGENDA BILL NO:
CLEARANCE COMMENTS ( cou%~. ):
4. SUMMARY STATEMENT (cont.):
IMPACT ON NON-PASSAGE:
Budgetary capacity will be exhausted and funds will not be available to
pay routine claims.
6. IMPACT ON STAFFING~ BUDGETS~ FACILITIES~ EOUIPMENT OR OTHER RESOURCES
7. RESEARCH SOURCES:
CITY OF BREMERTON _
BUDGET ADJUSTMENT REQUEST
Requesting Department: RISK MANAGEMENT FUND Adjustment Number:
IApproval Authority Required:
r'~Treasurer [--~Mayor F Fiscal & Bud~let
98-14
SOURCE OF FUNDS:
Amount
Decrease:
Ending Cash 650,000
USE OF FUNDS:
Increase:
Claim Settlements
r-~c°uncil I
650,000
NARRATIVE:
Recent litigation has exhausted the expenditure authority authorized in the 1998 budget.
This adjustment will provide authority needed for the balance of the year.
Department Head Si~lnature
Treasurer Comments:
Date
Dir~ct6r Si~nat ure~~
Date
~Recommended
Not Recomr~ended
Mayor Comments:
Treasurer's Signatu r"'e-..~
Recommended ~ Not Recommended
Approved r'---] Denied
Fiscal & Budget Committee Comments:
Mayor s Signature
Date
Approved ~ Denied
Fiscal & Budget Committee Signature
Date
AGENDA BILL
'~. BREMERTON CITY COUNCIL
UTILITY CONTRACTS WITH
U.S. NAVY
FOR AGENDA OF:May 13, 1998
ORIGINATING DEPT: Treasurer..______~
ORIGINATOR: R. Hanna .q~~
DATE SUBMITTED: April 29, 1998
/
2. CLEARANCES -C.p~j~'~e.,cff".~ack if necessary)
Dir Admin Ser.
Fiscal and Budget Co .~_~~ ~-~'~
Operations Comm. i/.--'~_......~ ..~~~_~ ~
ENDORSEMENTS~,~'
MAYOR
3. EXHIBITS:
NONE
INFORMATION
APPROVED BY COUNCIL PRESIDENT FOR SUBMIT
COUNCIL PRESIDENT
4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION'
Under direction of the Mayor, finance and utility staff have negotiated new contracts covering the provision of water
and sewer services to Navy facilities. There are five contracts, respectively they p. rovide for service at: PSNS,
Jackson Park, Navy Hospital, East Park and all other Navy facilities. Rates for sa~/ice at PSNS will be 95% of retail
for water and 105% of commercial I for sewer. All other Navy facilities will be provided service at retail rates.
The effective date for the contracts is Dec. 1, 1997 and the term is ten years. The rate changes will be applied
retroactively to October 1, 1995. In the future, rates for the Navy change as retail rates do.
Due to the length to the contracts, copies are not included with this agenda bill. Copies have been provided in the
Council office for Council and public review.
8. RECOMMENDATION;
Motion to approve the contracts for utility service to Navy facilities and authorize the Mayor to sign.
9, RESPONSIBLE OFFICIAL:
ENFORCEMENT OFFICIAL: Mayor
EXPIRATION DATE: N/A
REVIEW DATE: Annual
Treasurer
PULLED TABLED
COUNCIL DIRECTIVE;
10. NOTICE OF ACTION
APPROVED DISAPPROVED
11. AGENDA BILL NO:
AMENDED
4?
2. CLEARANCE COMMENTS:
5. IMPACT ON NON-PASSAGE:
Continued negotiation with Navy.
6. IMPACT ON STAFFING. BUDGETS. FACILITIES. EQUIPMENT OR OTHER RESOURCES;
The effect of the retro-active rate adjustment is approximately $2.2 million.
Anticipated 1998 rate revenue from Navy accounts is $995,000 in water and $2,350,000 in sewer.
RESEARCH SOURCES;
Prior Navy / City contracts.
Consultants report on Navy cost of service.
AGENDA BILL
BREMERTON CITY COUNCIL
1. SUBJECT: WATER& WASTEWATER Fb~ND FOR AGENDA OF: ~,May 13 , 1998
BUDGET ADJUSTMENT FOR ORIGINATING DEPT: Public Works & Utilities ~,/f'~_
PERSONNEL ORIGINATOR: W.E. Sampley, Director f
DATE SUBMITTED: 5- 6- 1998
2. CLEARANCES: (Comment on/t??~~! 3. EXHI~S:
Director PW&U ~~ /Q .. · (1) CMMS Tech Position Justification
ca, n~o=~y l~/~ ~~~a~. ~2) ~o,o,~d~ Pro~m S~mm~y
City Treasurer _ ~ ~ . . · (3) Revised Organizational Chart
Human Resources Manager ~__~ ~ r.~ ~~' · (4) Budget Adjustment 98-__
Operations Committee ~ _~__
Fiscal & Budget Comm. ~'j~ z't~fd~~-~
~o~~/~ ~o~n~o~ ng,ow~' --%CO~~S~~O,~~L:
1. SUM34ARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION:
A budget adjustment is requested for the Wastewater and Water Operating Funds to reflect current operations.
This budget adjustment will specifically address three areas. First, within the Wastewater Fund, one of the WWTP
Maintenance Technician positions is reclassified as Computerized Maintenance Management System (CMMS)
Technician. The justification for this change in position classification is provided in Exhibit 1. No additional budget
expenditure is required for this position. (Continued on Page 2)
8. RECOMMENDATION:
chart as recommended.
That the City Council approve Budget Adjustment No. 9~__
and organizational
9. RESPONSIBLE OFFICIAL:
ENFORCEMENT OFFICIAL:
EXPIRATION DATE:
REVIEW DATE:
Public Works & Utilities Director
N/A
N/A
N/A
PULLED TABLED
COUNCIL DIRECTIVE:
10. NOTICE OF ACTION
APPROVED DISAPPROVED
ASfENDED
DATE:
11. AGENDA BILL NO: q ~ - lo 5'
5[
cn cE -
4. SUMlVIARY STATEMENT (Continued)
The second area adjusts the Forestry Division budget (Water Fund) to recognize dewatering biosolids at the
WWTP as a responsibility of the Wastewater Manager. This activity previously under contract operations was a
responsibility of the Water Fund and should continue to be so. There is no net adjustment required for this action since
all funds for this activity will be transferred from the Forestry Division (Water Fund) to a new biosolids division within
the Wastewater Manager as explained in Exhibit 2. However, a Service Specialist Senior position is deleted from
Forestry Division and a WWTP Operator position is added for additional biosolids processing.
The third area is a new Office Assistant Il position proposed for the Engineering permit counter presently
staffed by an Engineering Technician. The OA II will provide secretarial and administrative support; plan review and
technical support will be provided by engineering technicians and/or engineers as needed. The current engineering
technician will be utilized performing project support and engineering-related tasks.
The attached revised organizational chart shows the addition of the CMMS Technician and a WWTP Operator
under the Wastewater Manager, deletion of one Service Specialist Senior position in the Forestry Division, and
addition of an Office Assistant Il.
2. IMPACT ON NON-PASSAGE:
1)
2)
3)
WWTP will continue to utilize an indMdual out of'job description
Biosolids Program will not progress as desired.
Engineering technician's efforts and sldlls will not be fiflly utilized.
3. IlVlPACT ON STAFFING~ BUDGETS, FACILITIES, EQUIPMENT OR OTH'ER RESOURCES:
1) No increase is required for 1998; an effective increase in the amount of $4,865.04 will be required for
1999 Wastewater Treatment Plant Operation. No other impact.
2) No net adjustment required.
3) The new Office Assistant II position will be supported by current budget for permitting activities. The
Engineering Tech will be supported by capital project budgets. No additional budget authorization is required.
7. RESEARCH SOURCES:
{~'K)122_1 .ab}
52-..
Requesting Department: UTILITIES
I Approval Authority Required:
'-]Treasurer
CITY OF BREMERTON
BUDGET ADJUSTMENT REQUEST
Adjustment Number:
98-16
SOURCE OF FUNDS:
Delete:
WWTP Maintenance Tech.
Serv. Specialist Sr.
'-]Mayor
Amount
Fiscal & Budget
USE OF FUNDS:
Add:
CMMS Tech.
WWTP Operator
Office Asst.
r-~council
NARRATIVE:
This adjustment adds three positions and deletes two others from those currently authorized. There is
no net change in expenditure authority however there is some reallocation within the Water Fund
for the change in biosolids handling.
Department Head Signature
Treasurer Comments:
Date Director Signature Date
Recommended ~ Not Recommende~
Mayor Comments:
Date
Recommended ~ Not Recommended
Approved ~ Denied
Fiscal & Budget Committee Comments:
Mayor's Signature
Dante '
r-~ Approved r-~ Denied
'Fiscal & Budget Comm~ee Sign~ure
Date
Exhibit 1
Justification for New CMMS Tech Position
A recently completed job audit has confirmed the need for a
qualified computer technician to maintain the Computerized
Maintenance Management System (CMMS) at the Wastewater Treatment
Plant. This need has been filled with an incumbent Wastewater
Maintenance Technician.
The following functions are vital to the safe operation of
the Treatment Plant:
The CMMS Technician will:
1. Develop and maintain the CMMS for all
wastewater equipment spare parts inventory,
asset control, machinery history and
corrective and preventive maintenance work
order databases.
2. Administer the SCADA Computer Network. This
will include the installation and maintenance
of the computer hardware and software for the
network.
3. Coordinate system changes and enhancements
for both the CMMS and SCADA computer
networks.
4. Develop and maintain documentation of CMMS
and SCADA systems, which includes training
for operating personnel.
5. Coordinate machinery vibration data
collection analysis, report generation and
training.
6. Perform WWTP and Lift Station duties by
conducting routine maintenance both on-call
and non-trouble shooting.
This position has been approved by Civil Service at Wage Grade
14 in accordance with established procedures.
This new position will not require an increase in the 1998
Wastewater Manager budget but will require an effective increase
for 1999 in the amount of $4,865.
Exhibit 2
BIOSOLIDS PROGRAM SUMMARY
Since the inception of the Biosolids Program in 1989, liquid
biosolids have been utilized for the benefit of the Water
Utility. In October 1997, a pilot operation using dewatered
biosolids (solids) was initiated. The results have determined
that overall Biosolids Program operational costs can be reduced
by an estimated $73,000 per year by converting from liquid to
solids. While overall program costs are reduced, costs incurred
by the WWTP increase from zero to approximately $98,000 per year
for the dewatering process. These benefits justify the transfer
of operational budget from Forestry Operations (Water Fund) to a
newly created Water Fund Department 32 within the Wastewater
Manager Operations budget to cover the dewatering process costs.
PROPOSED BUDGET ADJUSTMENT
There is no net budget adjustment or increase in staffing
required within the Water Fund for this action. A Service
Specialist Senior position will be deleted from Forestry
Operations and a WWTP Operator position will be added to
Wastewater Manager budget as a Water Fund Department 32 expense.
Since they are both in the same wage grade, there is no change
in personnel costs.
Equivalent operating costs are deleted from Forestry Operations
and added to Wastewater Manager, both under the Water Fund. It
is necessary to transfer budget items currently in Forestry
Operations to Wastewater Manager Operations in the following
amounts:
Labor $39,957
Supplies $57,843
Total $97,800
AUTHORIZED STAFFING
POS I T ION
Director, Public Works & Utilities
Project Manager
Utility Operations Manager
Water Resources Manager
WastewaterManager
Forestry Manager
Wastewater Treatment Plant Manager
Administrative Analyst
Utility Accounts Supervisor
Utility Billing Specialist
Accounting Assistant Senior
Accounting Assistant II
Accounting Assistant I
Office Assistant Senior
Office Assistant II
Operator Lead
Operator Senior
Operator
Wastewater Trea~nt Plant Operations Supervisor
Wastewater Treatment Plant Maintenance Supervisor
Wastewater Treatment Plant CMMS Technician
Wastewater Treatment Plant Operator
Wastewater Trea~-~nt Plant Maintenance Technician
Electronics Technician
Maintenance Electrician
Maintenance Coordinator
Water Operations Supervisor
Water Distribution Supervisor
Service Specialist Supervisor
Facilities/Inventory Supervisor
Service Specialist Lead
Service Specialist Senior
Service Specialist
Laboratory Technician
Water Resources Assistant
Environmental Technician
Biosolids Technician
Laborer
TOTAL STAFFING
1996
ACTUAL
1
1
1
1
1
1
1
2
0
0
2
1
0
4
2
1997
ACTUAL
1
2
1
2
1
0
4
3
1
1
1
1
1
3
1
5
9
12
1
0
2
1
2
1998
BUDGE T
I 1
I 1
i 1
I 1
I 1
I 1
I 1
2 2
i 1
i 1
3 3
4 4
i 1
4 4
2 3
i 1
2 2
i 1
I 1
i 1
0 1
4 5
4 3
I 1
i 1
I 1
I 1
2 2
2 2
i 1
5 5
9 9
12 14
I 1
1 1
2 2
I 0
2 0
81 82
This staff provides Water, Wastewater and Stormwater Utility services
allocated based on anticipated workload.
Their costs are
EXHIBIT (3)
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