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HomeMy WebLinkAbout05/06/98 AGENDABREMERTON CITY COUNCIL 239 4TH STREET BREMERTON, WA 98337 CITY COUNCIL AGENDA MAY 6, 1998 5. 6. 7. CITY COUNCIL STUDY SESSION: 5:00 - 5:30 P.M. A. General Council Business CALL TO ORDER: 5:30 P.M. A. Pledge Of Allegiance B. Invocation CONSENT AGENDA Items listed below have been distributed to Council members in advance for study and will be enacted by one motion. If separate discussion is desired on an item, it may be removed from the Consent Agenda and placed on the Regular Agenda at the request of a Council member. A. Mower Purchase for Parks & Recreation from Western Equipment #AB98-090 CLAIMS/CHECK REGISTERS COUNCIL MEMBER REPORTS MAYOR'S REPORT PUBLIC RECOGNITION -- (Comments Limited to 3 Minutes) NEW BUSINESS A. Permission to Apply for "Needs Grant" With Washington State Department of Health B. Cooperative Governmental Purchase Agreement with the City of Campbell, California C. Purchase of LED Traffic Light Display Modules D./~E~udget A~~- E. Lease Agreement - Kitsap Transit #AB98-091 .~ #AB98-092 15' #AB98-093 / ? #AB98- 095 AGENDA BILL BREMERTON CITY COUNCIL SUB4-ECT: Mower Purchase for Parks and Recreation FOR AGENDA OF: May 6, 1998 ORIGINATING DEPT: Parks & Recreation ORIGINATOR: Jim Spencer, Interim Director DATE SUBMYITED: April 20, 1998 2. CLEARANCES: 3. EXHIBITS: (Comment on back if necessary) Q . /~ Parks & Recreation Director: .~/'~ 1) Western Equipment Proposal 4/2/98 Purchasing:~~"~-"~ ~~ -~ 2) !998 Budget Capital FundingSummarv Operations: ~ ENDORSEMENT ~ INFORMATION __ APPROVED BY COUNCIL PRUDENT FO,.R.SJ,YBMITFAL: COUNCIL PRESIDENT: 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: A call for bids for one (1) Toro Groundsmaster 455-D Rotary Mower was prepared, advertised, distributed and received in accordance with accepted call for bid procedures. One bid was received that met the specification requirements as advertised. Western Equipment of Kent, WA submitted the only acceptable bid (exhibit 1) in the amount of $38,757.16 (tax included). 8. RECOMMENDATION: That City Council authorize the purchase of one (1) Toro Groundsmaster 455-D from Western Equipment for the bid amount of $38,757.16, subject to City Administrative Policies and Procedures. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: Jim Spencer Jim Spencer PULLED TABLED COUNCIL DIRECTIVE: 10. NOTICE OF ACTION APPROVED DISAPPROVED DATE: AMENDED 1 l. AGENDA BILL #: qg-o?o 2. CLEARANCE COMMENTS: 5. IMPACT OF NON-PASSAGE: The gains in efficiency associated with the purchase of this bigger mower will not be possible. 6. IMPACT ON STAFFING: BUDGETS: FACILITIES: EQUIPMENT OR OTHER RESOURCES: This mower was budgeted in the 1998 Parks Capital Facility Fund (Exhibit 2). 7. RESEARCH SOURCES: DATE: Z_7/-- TO THE CITY COUNCIL AND CiTY CLERK, CITY OF BREMERTON: In accordance with your advertisement, plans and specifications on file in the office of the City Clerk the undersigned hereby agree(s) to provide One (1) Toro Groundsmaster 455-D Rotary Mower: For A Total Cost of: Sales Tax: I~, TOTAL PRICE BID: $ TOTAL PROJECT COST BID BOND ENCLOSED ~ Performance Will Be ,Z/'~( ) Days After Receipt of Notice To Proceed. Contractor f.(') E &TF~f 2 /¥ I: ~(_z , A /],<,v'/"- /.~/ (-~ ~;~',¢~x",¢¢~'~ ture Firm Name Address All Proposals Must Be In Ink or Typewritten. No Erasures Permitted Telephone Number~.>~.._%-%~?3-~-~%-~' /'¢~ ? FAX Numb'er Signature of Preparer: . .... Bremerton Business License # · (' ~ , >.-_,,/(.. IRS TIN/SS # .~'/- O~ ~CC;' 7 2~ Washington State Contractor # 04/17/1998 11:14 3604785~"~ ADMIN SERVICES PAGE 02 CITY OF BREMERTON t998 BUDGET CAPITAL FUNDING FIRE OEPAR~E~ 1~ UNIDEN~FIED T~PORTA~ON 5,~ ~HOP ~CHINERY & EQUIP~ M.116; REP~CE 4 PA~OL ~R8 TOTAL T~NSPO~A~ON ~TER~L 1~ ~FIC COBOL R~L E~ATE ~CISE T~ 1~,~ ~DDON $CH~L S~ IMPRO~E~ ~,~ ~EPHONE 6Y~ UP~E 47,313 FN~RE A~L~I~ G.O. ~ ~R~EEN) ~ ~ M~CE~HE~S INF~U~RE TOT~ R~L ESTA~ ~GISE T~ 310.7~ POLICE SPEC~L PR~E~ 5,~ UNIDENTIFIED ~P~AL PAR~ CAP~ FACI~ 15,~ SH~IDAN ~I~L U~DE 11,~ A~ IMPRO~MENTS 6.1~ SHERIDAN PARK ~,~ CAR~ ~A SH~EUNE 1Q,~ 8~ I BRU~ TENNIS ~U~ ~PRO~ME~ ~ 71,~ P~DER~aT IMPRO~ ,, ,,, ~ il i ~ ~W~ & T~R TOTAL PAR~ C~ FACI~ ~7.~ FIRE DEPA~E~ CAP--AL ~,~ T~NING TOWER WA~R ~LI~ 6,~,~ SEE A~ACHED WOR~HE~ GOLD MOU~AIN GO~ COURSE ~,~ GREENS ~WER 18,~ TRIP~ MOOR 7,~ U~L~ VEHICLE 14,~ ~CK~P ~UCK 16,~ ROTARY ~ M~ER ~O DRI~N 17,~ ROTA~ M~R ENGINE DR~N 10.~ EQUIPME~ ~.~ CLUBHOUSE DESIGN TOTAL GOLD ~N. W~A~R ~1~ 4,~,~ SEE A~ACHED WOR~HEET IS~OR~A~R ~L~ ~,~ SEE A~ACHEO WORKSHE~. .. 17 AGENDA BILL BREMERTON CITY COUNCIL 1. SUBJECT: Permission to apply for a "Needs Grant" with Washington State Department of Health FOR AGENDA OF: ._4:--~ - ~-~ ORIGINATING DEPT: Fire ORIGINATOR: Al Duke DATE SUBMITTED: 4/28/98 2. CLEARANCES: _ ~nt of back if necessary) Budget&Fiscal ~~~ Operations .,~~ 3. EXHIBITS: "Needs Grant" ENDORSEMENTS ~" INFORMATION APPROVED BY ¢~UNCIL PRES_ID~T FOR SUBMITTAL: 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION' The Fire Department is seeking permission to apply for a $7,200.00 grant from the State Department of Health. The revenue would be pass through money to CenCom to enhance the dispatching of EMS calls that the Fire Departments respond to. Each trauma care provider is seeking the same amount of funds to enhance the dispatching with Criteria Based Dispatching. FOR COMMITTEES ONLY 8. RECOMMENDATION: To allow the Fire Department to apply for the "Needs Grant" from the State Department of Health. 9. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: PULLED COUNCIL DIRECTIVE: 10. NOTICE OF ACTION TABLED APPROVED DISAPPROVED AME 11. AGENDA BILL NO: 2. CLEARANCE COMMENTS: 5. IMPACT ON NON-PASSAGE: The dispatching of EMS calls will continue in the same manner that is presently used. With Criteria Based Dispatching, the system will allow the most appropriate resource to respond to the situation. The revenue will also allow the system to implement a Quality Improvement program. 6. IMPACT ON STAFFING~ BUDGETS~ FACILITIES~ EQUIPMENT OR OTHER RESOURCES' None with the City of Bremerton. 7. RESEARCH SOURCES: NEEDS GRANT '7 O. e of Emergency Medical and Trauma' /enfion Washington State Deparlxaem of Health FY 98-99 PREHOSPITAL TRAUMA FUND NEEDS GRANT ~ART I Application Directions: Please complete one application per project. Feel free to make copies of this application form. Organization Name: BREMERTON FIRE DEPARTMENT Agency Code: 18M01 Type of Service: Ambulance X Aid Level of Service: BLS__ ILS__ ALS X Mailing Address: 81 7 pA~ I ~ I C, AV. City/ZipCodc: BR~MFRTON 98337 BusinessPhone:(360) 478-5380 Fa~ 360) What type of software does your agency use for trauma data collection? COLLECTOR AND ACCESS How many major trauma calls did your agency have in 19977 Appr't~×. ?0 What % of agency's EMS/Trauma calls are provided by volunteers?. Services NOT listed in the 1998 Washington State Fire Service' Directory please complete the following: · What is the population served by your agency? 39.000 · What is the square miles of your agency's service area? · What is the Co.unty. Au~litor's Assessed Valuation of your service area? 1.3 B ILL I ON Sources of EMS/Trauma Revenue: (Use a;fiounts from your last fiscal or calendar year) Agency's Total Budget, per year $ 4, 105,95 9.00. EMS/Trauma Budget, per year $i, 095,263.00 Patient/3rd Party $ 478-5397 E.M.S. Levy $652,700.00/yr Other Levy $ Regional Funds $ General Funds · $ Events/Donations Other $ Yr..Started1998 Yr. ends 2003 .. ¢/I,000 . 50 Yr. Started' Yr. ends ¢/1,000 Yr. Started Yr. ends Has your agency reached its taxing limit? Yes t"! No tel (Explain: ) not Hardship: describe the reason(s) that the above funding docs not Cover this project.-I-h i s oro i ect .,funded through our general budget or EMS levy. ' - I ! have aufleority to sign contract3 for this ageucy, in submitting this application, we agree to comply with all applicable laws and regulations controJling flee deJiver~ of emergency medical ~rvices and trauma care, and with patient care guidelines and protocols ~ adopted by the pFoper authorities in our service area(s). This a~ency recognizes its obligation for 'local shat.e" funding as identified in the budget section and verifies that such funding is budgeted and will be available ifthls request is approved. Date Authorized Agency Signature Print Name PART II ..... Project Coordinator's Name: Address: Title Business Phone: City/ZipC0de: Briefly describe project: E-Mail: Criteria expected to be met (Check all that apply): RCW/WAC Regional Plan : Licensing El PCP El" Verification El Local Need [] Project Category {~] Trauma Data Collection/Submission C~ Training/Education [~J Trauma Equipment '[~J Communications f"l EM.S Equipment .. I-I Other Proposed Budget Line Item Budget: (PLease tis~) Equipment Services Other Total Office of Emergency Medical and Trauma Prevention, DOH, PO Box 47853, Olympia, WA 98504-7853 Estimated Cost $720'0.00 $7200.00 ,FY 98-99 Prehospital Trauma Fund i' s Grant PART III' Please answer all questions. Use the back of this page if you need more space. Why is the project necessary? What is the Goal? (Example: By June 30, 1998, at least 85% of verified trauma services will have at least one ILS provider on each shift) --To. impr. o~e our Cit~ and County wide dispatch system to Criteria Based Dispatch. This' will improve patient care and resourc, ~ll~mti~n ~n FMR oml[$. 2. How does .t~'s pfojqct m.,egt thee gg~s qf the Region~ Plan? Cite sp~ifi~ from ~gion~ pl~. .On page t~ o~ rna n.w.. ~eg~ona~ plan, first paragraph states that ALS units are sent to every aid call. With Criteria Based Dispatch, this can be stream lined for only necessary units. Sending ALS unit~ on ~v~r¥.FM~ omi] iS expe~s!ve. Pr~ect Objectives(Briefly and specific~lyindicatewhmthispr~ectwillaccomplish.) (Example: Appmp~atetrainingwillbepmvid~massure~Scom~tency ~rfllp~ho~i~ provide~ ~ ~eservi~ate~) dispatch. This will Improve pr~-hos~ital.patien~ ~nr~ ~hr~,,gh ~11 r~c~!ver and also improve resource allotment in the respect of sendinq the right unit~ and reso~lrces to EMS calls. How are you going to accomp~sh this proje~? What are the strategieffacfivifies to me~ the proje~ -objectives? Combinin~ with other user a~encies to train and.implement the CBD. We will utili?~ King county APCO approved system utilizing their trainers to train our instructor trainers. Howwillyoumeasureorev~uatethe effectivenessand/ortheimpactofthisproje~: ~xample: Trackme number~pmviders~ccess~ilytrain~ ~dtest~ inlLS.) Through quality insurance of. Kitsap County MPD in con]unction with Kitsap County . Central Communications (CENCOM), evaluating run tapes, reponse times... 6. Whatproportion ofthe popula~on served by your agencywillbenefitfromthispr~ect? 100% 7. How would this project affe~ other agencies in your area? It would .a~fect all other agencies in Kitsap county by improving patient care and dispatch of the proper units and resources. 8.. Oth= commenu: At this time we respond with ALS units on every EMS call. If the patient is a BLS type patient, the care is turned over to BLS personnel. The question is if thio is ~roper to t~rn 9v~r car~ from ALS to BLS .~ .1± is'better to upgrade from BLS to'ALS. Office of Emergency Medical and Trauma Prevention, DOH, PO Box 47853, Olympia, WA 98504-7853 98-99 Prehospital Trauma Fund t Is Grant PART IV To be completed by the County EMSKfC Council Chair: All projects may be sent to your County EMS/TC Council and may be prioritized by the County Council before submission to the Regional Councils. The Regional Council will not accept projects submitted directly from an EMS/Trauma agency/organization unless the County EMS/TC Council chooses not to prioritize. · This project is rated a priority ~ (1 = highest) of a total of~ (i.e., I of 4, 2 of 6, etc.). * 'This project is based on local needs: Yes ['! No ~l projects submitted by our county County EMS/TC Council Chair's Signature Date Print Name PAP.TV To be completed by the Regional EMS/TC Council Chair/President All projects must be sent to your Regional EMS Council and be prioritized by the Regional Council before submission to the Department of Health. The Department of Health will not accept projects submitted directly from an EMS agency/organization. :=> This project is rated a priority ~.(1. = highest) of a total of~ projects submitted by our Region (i.e., 1 of 4, 2 of 6, etc.). ~ This project is consistent with the needs and goals identified in the regional plan: Yes U1 No U] Regiona! EMS/TC Council Chair/President's Signature Print Name Date TIMELINES: · Suggested deadline for Prehospital agencies to submit all projectapplications to the county EMS/Trauma Councils is April 1, 1998. · Suggested deadline for the County EMS/Trauma Councils to submit all project applications to the Regional EMS/Trauma Care Councils is May 1, 19981 The deadline for all project applications to be submitted to the Office of Eergency Medical Trauma Prevention/DOH is no later than May 22, 1998. Office of Emergency Medic~'!''a~d Trauma Prevention, DOH, PO Box 47853, Olympia, .WA 98504-7853 PREHOSPITAL "NEEDS" GRANTS CRITERIA A. Grants may be awarded for the following purPoses: To meet statute .(RCW) and Washington Administrative Code (WAC) requirements, i.e. verification of or licensing a new service. To meet needs identified in Regional plans, i.e. upgrade level of service from BLS to ILS or ILS to ALS. To meet Approved Regional Patient Care Procedures. i.e. ALS RendezvOus. To meet local needs identified by the local or county council. B. All applicants must demonstrate financial hardship including demonstration of efforts to utilize other funding sources. TIMELINES FOR FY98-99 BIENNIEUM March 3, 1998 - April 1, 1998 - May t, 1998 - May 22, 1998- .' July 31, 1998 - October 30, 1998 - March 31, 1999 - April 8, 1999 - April 15, 1999- July 20, 1999 - Applications mailed to all Licensed Services. Suggested deadline for submission to Local Councils. Suggested deadline for submission to Regional Councils. Completed Applications submitted to DOH. Grants awarded. Initial progress report due to DOH. Any amendments to contracted elements should be completed at this time. 2nd progress report due to DOH. DOH identifies projects for unexpended funding. Awarding of unexpended funds. Final project report due to DOH. 1 Office of Emergency Medical and Trauma Prevention, DOH, PO Box 47853, Olympia, WA 98502 AppLICATION SUBMISSION, REVIEW & EVALUATION 1. DOH may establish a trauma system development focus area for each grant cycle. 2. Applicant shall identify what other resources they have explored to fund project, i.e. Local levy funding, Regional Council funding, etc. 3. Applicants shall submit completed application form to their local or county council. 4. The local or county council shall prioritize and rank all projects they receive and forward them to the Regional Council. o Regional Council shall evaluate, prioritize and rank all projects they receive and forward them to the Department of Health. If a county council does not prioritize a local project, the local agency may submit directly to Regional Council. Evaluators from outside the Office of EM&TP, may be used by Department of Health to review and prioritize grant applications based on cdteria 1 through 4 above as well as local and regional ranking. Other considerations, may include: · · · · · · · · · · · · Level of Service ' Type of Service Response Area Volume of Trauma Calls Data Collection/Data Quality Demographics Population Served Assessed Valuation Area Served Hardship which causes .need for grant other than unemployment % unemployment from OFM Other sources of funds available Revenue & expenditures t .The outside evaluators shall present their findings to the Resource AIIocationTAC which shall then make recommendations for funding to the Governor's Steering Committee. 8. Governor's Steering Committee shall make recommendations to DOH. 9. DOH awards grants and monitors projects for completion. 2 Office of Emergency Medical and Trauma Prevention, DOH, PO Box 47853, Olympia, WA 98502 Washington State Traum Care Reimbursement Fo mulas J Hospitals $23,149,000 Participation Grants $2,000,000 ~,3al · To each designated trauma care service - annually. · Formula weighted by level, and takes in consideration volume and location (rural). Increase Medicaid Reimbursement $21,149.000m.3,ab~.r~,~ · Increased Medicaid reimbursement for major trauma patients: State funds $15,437,000 -' Federal funds 5,712,000 Total. $21,149,000 I Physicians ~,~,abi,,~,"'m $6,6~10,000 1 · Increased MAA Reimbursement $5,809,100 mr~/t ~,~,, Trauma Team Physicians · Increase MA~ reimbursement to 105% of Medicare. This increases the minitlaum reimbursement from 22.25 to 38.52 and brings trauma care reimbursement up to 60 - 70% of prevailing rates (estimated). Physicians Pool $800,000 per full biennium · Fund held for reimbursement to physicians as payor of last resort. Pre-Hospital $1,500,000 Participation grants. · To each verified service - annually · Equally dispersed $1,200,000 m,f~# biennium Needs grants - $300,000perfu# biennmm · Di .spewed through application process to limited'number of"needy" prehospital services ITrauma Rehabilitation. 500,000 Participation grants · · Beginning July, 1998 - formula to be determined Rehabilitation Pool · Formula to be determined Washington State Deparmaent of Health $300,000 $200,000 m,,~,, b~,~,,~, Office of Emergency Medical & Trauma Prevention (800) 458-5281 (in-state) (360) 705:6700 T .F UMA CARE SERVICE FLmlD Recipient Criteria and Distribution Methodologies Adopted 1/21/98 by the Governor's EMS & Trauma Car~ Steering Committee · i Prehospital Hospital Physician .I Clinioal Provider Rehabilitation Recipient Criteria · Verified to provide trauma care services Dis_tribufion Methodologies · Participation grants · Needs grants Designated to provide acute trauma care services · . Active member of a trauma service response team. or consulting physician (see list) · Provides care for the initial acme cam stay · Completes trauma records in a timely manner" . Meets resI~nse time standards · Participates in internal and regional QAH as defined by each service and region Participation grants to all designated services; consider level of service and nnal providers, and # of major trauma patients whose hospital care is uncompensated Patient care reimbursement by DSHS based on availability of federal matching funds/rules Reimbursement for the uninsured (hospital pool, payer of last resort) Create an increased reimbursement rate for trauma care under Medicaid' using Medicare rates as the benchmark* Reimbursement for the uninsured . (physician pool) payer of last resort, to a % of current or increased Medicaid rote * Assess payment methodologies for multiple procedures. Designated to provide trauma rehabilitation services · Participation grant - based on volume of patients and level of service · Increase current Medicaid rotes · Reimbursement for the unin-mred (rehab pool, payer of last-resort) · Patients recommended to rehab services during the acute care stay that are unsponsored : · Inpatient services only Wazhington State Depamnent of Health Office of Emergency Medical & Trauma Prevention (800) 458-5281 (in-state) (360) 705-6700 AGENDA BILL BREMERTON CITY COUNCIL SUBJECT: Cooperative Gover~ental FOR AGENDA OF: May 6, 1998 Purchasing Agreement ORIGINATING DEPT: PWO Street with the City of C~pbell, ORIGINATOR: Robert E. Tulp California DATE SUBMITTED: ~ril 23, 1998 PUBLIC WORKS DIRECTO~x_~h_ 1. None C TY TREASURER i PURC~SING SUPERVISOR x~ CITY ATTO~EY x}, /~ o ENDORSEMENT ~' ,j~N~TION MAYOR ~ __APPROVED BY COUNCIL PRE~INDENT~KO~SLIBMITTAL: 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: Cooperative purchasing agreement with the city of Campbell, California to purchase goods. /he purpose of this agreement is to provide for the purchase of LED traffic signal modules for 8remerton's traffic signal system. 8. RECOMMENDATION: To approve interlocal agreement with the city of Campbell 9. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: 10. NOTICE OF ACTION PULLED TABLED APPROVED DISAPPROVED COUNCIL DIRECTIVE: DATE: 11. AGENDA BILL NO: ORIgiNAL 2. CLEARANCE COMMENTS: IMPACT ON NON-PASSAGE: 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES: 7. RESEARCH SOURCES: COOPERATIVE PURCHASING AGREEMENT Pursuant to chapter 39.34 RCW and other provisions of law, the City of Campbell, California, hereinafter called "City" and the following political subdivision of the State of Washington, City of Bremerton, hereinafter called "Bremerton", hereby agree to cooperative governmental purchasing upon the following terms and conditions: The City, in contracting for the purchase of goods and services for itself agrees to seek the same or similar terms for Bremerton, where appropriate in it's sole discretion, to the extent permitted by law. The method of financing or payment of purchases pursuant to this agreement shall be through budgeted funds or other available funds of Bremerton. Any services or goods procured by Bremerton under these contracts shall remain the exclusive property of or under control of said Bremerton. o When the City has included in contracts with any vendor the authority for the purchase of goods and/or services by Bremerton, Bremerton may purchase on the same terms and conditions as the City. Such purchase may be effected by a direct contract between Bremerton and the vendor. City accepts no responsibility for the performance or suitability of any good or service to be provided by the vendor; and the City accepts no responsibility for the payment of the purchase price by Bremerton. 4. This agreement shall remain in force until canceled by either party in writing. Each party reserves the dght to contract independently for the acquisition of goods and services or disposal of any property without notice to the other party and shall not bind or otherwise obligate the other party to participate in this activity. The City and Bremerton each reserve the right to exclude the other from any particular purchasing contract, with or without notice. Each party shall be liable and responsible for the consequences of any sole negligent or wrongful act on the part of itself and its employees. Neither party assumes responsibility to the other party for the consequences of any act or omission of any person, firm or corporation not a party to this agreement. Brerflerton agrees to defend, indemnify and hold harmless City, its officers, agents or employees from any claims, costs, and/or demands arising out of or related to this agreement. /¥ City will contract for the purchase of goods and services according to the laws and regulations governing purchases by and on behalf of the City. Bremerton accepts responsibility for compliance with and any additional or varying laws and regulations goveming purchases by or on behalf of Bremerton. DATED this Z. Day of ~ ,1998. CITY OF BREMERTON, WASHINGTON LYNN S. HORTON, Mayor City Attorney City Clerk ORIGINAL AGENDA BILL BREMERTON CITY COUNCIL 1. SUBJECT: To purchase LED traffic o light display modules CLEARANCES: (comment on back if~ce~~ PUBLIC WORKS DIRECTOR x f/ ~ PW OPERATIONS MANAGER x ~ _ ~ 2. FOR AGENDA OF: May 6, 1998 ORIGINATING DEPT: PWO Street ORIGINATOR: Robert E. Tulp DATE SUBMITTED: April 23, 1998 3. EXHIBITS: 1. See Attachments MAYORENDORSEMENT ~-~Y ~iN~TTION COUNCIL PRESIDENT 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: To authorize the expenditure of $38,000 to purchase LED traffic signal modules for Bremerton's traffic signal system. This purchase will be made off the city of Campbell, California's cooperative governmental purchase agreement. 8. RECOMMENDATION: To approve the purchase of LED modules. 9. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: 10. NOTICE OF ACTION PULLED TABLED APPROVED DISAPPROVED COUNCIL DIRECTIVE: /? DATE: 11. AGENDA BILL NO: ORIGINAL 2. CLEARANCE COMMENTS: 5. IMPACT ON NON-PASSAGE: Savings of $12,000 annually in power consumption would not be realized. Higher overtime and maintenance costs. More liability and risk to perform work. 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES: 7. RESEARCH SOURCES: See Attached BIDDER'S PROPOSAL PAGE FOR LED Signal Mo4ules FOR CITY OF CAMPBh-7 J.. CALIFORNIA Honorable City Council City of Campbell Campbell, CA 95008-t423 Gentlemen: We hereby offer to sen and deliver, as required, the following item(s) to the City of Campbell, in strict compliance with the specifications approved by the Director of Public Works of the City of Campbell, under the following terms and conditions: Item Q~,antityUnit Description Unit Price Extension 2. 48 each 12" r~atrowI]EDsi~tmai module ~0[o,.~5 ~iqQ~,~,~ 3. 62 each 8' red ball 1.1:~) sismai module 7 ~ i,~0 L~..~'. 4. 116 each peal hand T.h-73 sivai module ~7,/4~/ I ~.~. Subtotal of the above materials ..................................................................... 8-1/4 % Sales Tax ............................................................................................ ......................................................................................................... ENCLOSURES: (Check or fill in as appropriate) 1. Bid bond in the amount of $ 9.~bC),I3D in the form of (bond or check). (A 10% bond is required for all bids submitted.) 2. Brochures, dm. wings, pictures, detailed specifications, etc. of the rna_terial(s) bid upon 3. Warranty statement BIDDER'S PROPOSAL PAGE (CONTINUED) TERMS: ~ % for paymeat mage within ~ days of th~ Ci~s receipt of the complele shipmem of martial(s). DELIVERY: Delivery will be within ~ ~) days after receipt oforde, r. PAYMENT: Payment w/Il be made upon approval of the City Council, wit/ch meets bimonthly. BID SUBM1TrED BY: (Typ~ br-PrVmO, bove Name) BID PROPOSAL 98 LED-02 2 AGENDA BILL BREMERTON CITY COUNCIL SUBJECT: Budget Adjustment - Risk Management FOR AGENDA OF: May 6, 1999 ORIGINATING DEPT: Risk Management , ORIGINATOR: Peggy Lesser DATE SUBMITTED: April 27, 1998 Admin. Svcs. Dir. Operations Comm. Fiscal & Budget (com]nent on back 3. ~: if necessary) SUMMARY STATEMENT AND REOUIREMENT FOR COUNCIL ACTIQN: Recent litigation awards will need to be paid and budgetary capacity for such payments needs to be authorized. This budget adjustment request authorizes the transfer of funds from the Risk Management Reserve Account to the claims payment account in the Risk Management Fund. RECOMI~ENDATION: Motion to approve the budget adjustment request. RESPONSIBLE OFFICIAL: P. Lesser ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: PULLED TABLED COUNCIL DIRECTIVE: 10. NOTICE OF ACTION APPROVED DISAPPROVED DATE: 11. AGENDA BILL NO: 2. ~LEARANCE COMMENTS (cont.): 4. SUMMARY STATEMENT (cont.!: 5. IMPACT ON ~0N-PASSAGE: Budgetary capacity will be exhausted and funds will not be available to pay routine claims. 6. IMPACT ON STAFFING~ BUDGETS. FACILITIES, EOUIPMENT OR OTHER RESOURCES 7. RESEARCH SOURCES: CITY OF BREMERTON - BUDGET ADJUSTMENT REQUEST Requesting Department: RISK MANAGEMENT FUND Adjustment Number: IApproval Authority Required: r-]Treasurer r-]Mayor v Fiscal & Budget 98-14 SOURCE OF FUNDS: Descri0tion Decrease: Ending Cash 250,000 USE OF FUNDS: Increase: Claim Settlements r-x-] Council 250,000 NARRATIVE: Recent litigation has exhausted the expenditure authority authorized in the 1998 budget. This adjustment will provide authority needed for the balance of the year. Department Head Signature Treasurer Comments: Date DirectOr Signature ~nded Mayor Comments: Not Recommended Treasurer's Signature Recommended ~ Not Recommended Fiscal & Budget Committee Comments: Mayor's Signature Date r-~ Approved r-~ Denied Fiscal & Budget Committee Signature Date AGENDA BILL BREMERTON CITY COUNCIL SUBJECT: Lease Agreement Kitsap Transit FOR AGENDA OF: May 6, 1998 ORIGINATING DEPT: Admin Services ORIGINATOR: K. McCluskey ~ DATE SUBMITTED: April 30, 1998 2. ~: (comment on back 3. EXHIBITS: if necessary) /] ,,~.~// //~ . ~ '~'.i'~ / Lease Parks Director --;~,'- ~~ Fiscal & Budget-~~~ Operations ~l.~~ MAYOR Q~, ~' · COUNCIL P~SIDENT ~ 4. S~Y STATE~NT ~D REOUIREMENT FOR COUNCIL ACTION: The Bremerton Transportation Center construction is scheduled to commence between May and September upon permit completion. Kitsap Transit will lease, at the rate of $13,585.00 per month, the parking on the waterfront known as lots 585 and 586. This amount reflects the lost income from parking revenue based upon 1996 revenue figures. The lease will be for 12 months upon commmencement with up to a 4 month extension if necessary. 8. RECOMMENDATION: Motion to approve lease agreement with Kitsap and to deposit funds received in the Roosevelt Capital Assets Fund #622. RESPONSIBLE OFFICIAL: Admin Svcs Dir ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: PULLED TABLED COUNCIL DIRECTIVE: 10. NOTICE OF ACTION APPROVED DISAPPROVED DATE: 11. AGENDA BILL NO: 2. CLEARANCE COMMENTS (cont. !: 4. SUMMARY STATEMENT (cont.): Se IMPACT ON NON-PASSAGE: Will disrupt Transportation Center construction. e IMPACT ON STAFFING~ BUDGETS~ FACILITIES~ EOUIPMENT OR OTHER RESOURCES NO impact on budget. Will receive net revenue. 7. RESE~RCH SOURCES: LEASE AGREEMENT TillS AGREEMENT is made this __ day of ,1997 between the CITY OF BREMERTON, a municipal corporation, (herein referred to as "Lessor"), and KITSAP COUNTY PUBLIC TRANSPORTATION AREA AUTHORITY dba KITSAP TRANSIT, a municipal corporation, (hereinafter referred to as "Lessee"). WITNESSETH: 1. Premises. Lessor is the owner of the parking lots known as Lots 585 and 586 located in the area bounded by 1 st Street on the South, 2nd Street on the North, Washington Avenue on the West and the Boardwalk on the East. The lease areas are more particularly described on Attachment "A". 2. Term. The term of this Lease shall commence on and terminate on Due to uncertainties involving the permitting process, especially involving appeals and the handling thereof, the parties are unable to specify a precise lease term. The term of this lease shall commence between May and September 1998 and terminate approximately nine (9) to twelve (12) months later. Kitsap Transit agrees to provide one month's notice on the start date and termination may be shortened or extended up to four (4) months upon thirty (30) days notice to Lessor. 3. Compensation. Lessee shall pay Lessor a rental charge of Thirteen Thousand Five Hundred Eighty-five and No/100 ($13,585.00) per month, on the first day of each month This rate represents the value of the net p~Xl~n~ ~pace revenue lost during the term of the Lease. 4. Use of Premises. Lessee shall have the use and occupancy of the premises referred to in Section 1, for the purpose of construction equipment staging for construction of the Bremerton Transportation Center and as a temporary Bus Transit Center. 5. Responsibility of the Parties to Agreement. Lessor shall provide for removal and storage of all parking pay boxes located on the premises as well as storage of wheel stops and any other fixtures belonging to Lessor. Lessee shall be responsible for removal of all wheel stops and other obstacles and delivery to a storage area designated by Lessor, provided Lessor shall restore all stored fixtures. Lessee shall video tape the premises listed in section 1 prior to commencement of the project and provide Lessor with an acceptable copy of the videotape. LEASE AGREEMENT - Page 1 Kitsap Transit Lessee shall return the Premises to its previous condition at end of term of the Lease unless directed otherwise by Lessor. 6. Indemnity. Lessee shall defend and hold harmless Lessor from all loss, damage, claims, liability or expense resulting fi-om any injury to any person or any loss of or damage to any property caused by or resulting from any act or omission of Lessee or any officer, agent, employee, guest, invitee or visitor of Lessee in or about the Premises or the Building. 7. Liens. Lessee shall not permit any lien to be imposed upon the property of Lessor as a resuk of work done by or on behalf of Lessee and shall indemnify and hold Lessor harmless against any and all expenses, including reasonable attorney's fees and court costs in connection with any such item. 8. Termination. In addition to Lessee's termination rights set forth in Article 2 hereof, either party may terminate this Lease upon default of any covenant or term hereof by the other. 9. Access. Lessee will allow Lessor or Lessor's agent free access at all reasonable times to Premises for the purpose of inspection, or of making repairs, additions or alterations to Premises or any property owned by or under the control of Lessor, but this right shall not be construed as an agreement on the part of Lessor to make any repairs other than those repairs for which Lessor is responsible pursuant to the terms and conditions hereof. 10. Liability Insurance. Lessee, at its own expense, shall provide and keep in force with companies reasonably acceptable to Lessor comprehensive general liability coverage for the benefit of Lessor and Lessee jointly against liability for bodily injury and property damage in the amount of not less than One Million and No/100 Dollars ($1,000,000.00) per occurrence, such limits to be for any greater amounts as may reasonably be indicated by circumstances from time to time existing. Lessee shall provide Lessor with a certificate of such policy within thirty (30) days of the commencement date of this Lease and thereafter shall satisfy Lessor that such policy is in full force and effect. Such policy shall name Lessor as an additional insured and shall be primary and noncontributing with any insurance carried by Lessor. The policy shall further provide that it will not be canceled or altered without thirty (30) days prior written notice to Lessor. 11. Notices. All notices to be given by either of the parties hereto to the other party shall be in writing and delivered in person or sent by registered or certified mail to Lessor in care of City of Bremerton Administrative Services Director, 239 Fourth Street, Bremerton, Washington 98337, and as to Lessee at 234 WycoffAvenue South, Bremerton, Washington 98312. Notices sent by mail; properly mailed; the postmark affixed by the United States Post Office shall be conclusive evidence of the date of mailing. 12. Relationship. In no event shall the Lessor be construed, or held to have become in any way or for any purpose a partner, associate, or joint venturer of the Lessee or any party LEASE AGREEMENT - Page 2 Kitsap Transit associated with the Lessee in the conduct of the Lessee's business or otherwise. This Lease does not constitute the Lessee as the agent or legal representative of the Lessor for any purpose whatsoever. 13. Costs and Attorneys Fees. If, by reason of any default or breach on the part of either party in the performance of any provisions of this Lease, a legal action is instituted, the losing party agrees to pay all reasonable costs and attorney fees in connection therewith. It is agreed that the venue of any legal action brought will be in the Superior Court of Kitsap County, State of Washington. 14. Amendments. The parties hereto expressly reserve the fight to renegotiate the provisions hereof, including the terms of this lease, from time to time as may be necessary and to amend this Lease accordingly; provided, however, that no alteration or modification of the terms or conditions hereof shall be valid and binding unless made in writing and signed by the authorized representatives of the parties hereto. 15. Nondiscrimination. Lessee shall not discriminate in employment or services to the public on the basis of sex, race, color, creed, national origin, age, marital status, physical mental or sensory handicap except an employment action based on a bona fide occupational qualification. 16. Waiver of Default. No waiver of default by either party of any of the terms, covenants and conditions hereto to be performed, kept and observed by the other party shall be construed as, or operate as, a waiver of any subsequent default of any of the terms, covenants and conditions herein contained, to be performed, kept and observed by the other party. 17. Binding Effect. This Lease shall be binding upon the heirs, successors, assigns and all other parties legally empowered with signatory rights of any or all of the parties hereto. 18. Invalidity of Provisions. Should any term, provision, condition or other portion of this Lease be held to be inoperative, invalid or void, the same shall not affect any other term, provision, condition or other portion of this Lease; and the remainder of this Lease shall be effective as if such term, provision, condition or other portion had not been contained herein. 19. Entire Agreement. This Lease, constitutes the entire agreement and understanding of the parties, and supersedes all offers, negotiations, and other agreements. There are no representations or understandings of any kind not set forth herein. Any amendments to said Lease must be in writing and executed by both parties. LEASE AGREEMENT - Page 3 Kitsap Transit IN WITNESS WHEREOF, LESSOR: CITY OF BREMERTON Lessee and Lessor each hereunto set their respective hands. LESSEE: KITSAP TRANSIT LYNN HORTON, Mayor DICK HAYES, Executive Director APPROVED AS TO FORM: APPROVED AS TO FORM: GLENNA MALANCA, City Attorney RECEIVED FOR FILING: RICHARD L. STOCKING, Attorney Kitsap Transit KATttLEEN MeCLUSKEY, Ci~ Clerk LEASE AGREEMENT - Page 4 Kitsap Transit BREMERTON LUMBER January February March April May June July August September October November December TOTALS MONTHLY PASSES 3,226.88 3,785.38 4,506.18 4,039.68 4,256.32 4,268.54 3,820.72 3,671.84 4,249.61 3,789.13 4,113.12 4,938.89 48,666.29 586 10 015.60 10 705.10 10 557.12 13 053.38 12 120.22 11 680.32 15 259.90 14 234.32 11 121.81 9 284.45 8 552.95 9,013.79 135,598.96 DAHN 585 659.32 837.43 913.26 1,200.72 1,249.71 954.45 1,411.61 1,289.88 994.16 655.02 614.20 591.45 11,371.21 Total Less Less Net Monthly $195,636 - 29,345 - 3,291 $163,000 $13,585 Diamond Fee Utilities ©