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12/22/99 AGENDA
CITY COUNCIL AGENDA DECEMBER 22, 1999 CITY COUNCIL STUDY SESSION: 5:00 - 5:30 P.M. A. General Council Business CALL TO ORDER: 5:30 P.M. A. Pledge of Allegiance B. Invocation 5. 6. 7. 8. 9. CONSENT AGENDA Items listed below have been distributed to Council members in advance for study and will be enacted by one motion. If separate discussion is desired on an item, it may be removed from the Consent Agenda and placed on the Regular Agenda at the request of a Council member. A. Minutes of Meeting - December 8, 1999 #AB99-275 B. Minutes of Meeting - December 15, 1999 #AB99-276 C. SR304 Transportation Improvement Project: #AB99-277 Puget Sound Energy Agreement D. SR304 Transportation Improvement Project: #AB99-278 US West Agreement E. Concept Paper for Bureau of Justice Open Solicitation #AB99-279 Discretionary Grant Program CLAIMS/CHECK REGISTERS COUNCIL MEMBER REPORTS MAYOR'S REPORT LEGISLATIVE REPORT PUBLIC RECOGNITION -- (Comments Limited to 3 Minutes) NEW BUSINESS A. U.S. Department of Justice COPS Universal Hiring #AB99-280 ..:2j~.. Program B. Change Order No. 3 with Mid-Mountain Contractors, Inc. #AB99-281 ,~-~- For 36-Inch Water Transmission Improvements, Gorst to Reservoir 4 (CONTINUED ON BACK... 10. 11. 12. RESOLUTIONS A. Resolution No. 2732, Expressing Council's Support For Proposed Parks & Recreation Facility Projects ORDINANCES A. Ordinance (First Reading) Establishing a Special Election Date of March 14, 2000 for Parks & Recreation Board Ordinance (First Reading) Vacating Portions of Washington Avenue, First Street, and an Alley In Association with the Bremerton Transportation Center Project Ordinance No. 4687 (Second Reading) Granting Puget Sound Energy a One-Year Franchise Ordinance No. 4688 (Second Reading) Reducing the [] & O Tax on Garbage and Refuse Business Ordinance No. 4689 (Second Reading) Amending the FY 1999 Budget PUBLIC HEARINGS A. Continuance of Public Hearing on Development Agreement for Northwest Corporate Campus (PL99-0073); Applicant: Ron Sciepko #AB99-282 #AB99-283 #AB99-284 #AB99-271 #AB99-272 #AB99-273 #AB99-285 ,54 (~O 13. ADJOURNMENT OF MEETING AGENDA BILL BREMERTON CITY COUNCIL 1. ~: MINUTES OF MEETING -- DECEMBER 8, 1999 FOR AGENDA OF: ORIGINATING DEPT: ORIGINATOR: DATE SUBMITTED: DECEMBER 22, 1999 CITY COUNCIL MIKE SHEPHERD~ PRESIDE~, DECEMBER 13~ 1999 2. ~J~: (comment on back 3. if necessary) ENDORSEMENT INFORMATION APPROVED BY COUNCIL PRESIDEN_T.~~AL 4. SUMMARY STATEMENT AND REOUIREM~NT FOR COUNCIL ~CTION: 8. RECOMMENDATION: o RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: PULLED TABLED COUNCIL DIRECTIVE: 10. NOTICE OF ACTION APPROVED DATE: DISAPPROVED3~NDED 11. AGENDA BILL TAPES #1668 & #1669 UNAPPROVED DRAFT CITY COUNCIL MEETING MINUTES December 8, 1999 The weekly meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4~ Street, Bremerton, Washington, Wednesday, December 8, 1999, at 5:30 P.M., with Council President Mike Shepherd presiding. Council members present were Jim Reed, Carlos Montgomery, Carol Arends, David Farr, Lon Overson, John Law, Cecil McConnell, and Wayne Olsen. Also in attendance were City Attorney Glenna Malanca, Deputy City Clerk Paula Johnston, and Legislative Assistant Lori Smith. The meeting opened with the Pledge of Allegiance led by Council President Shepherd, followed by the invocation, given by Reverend Scott Huff of St. Luke's United Methodist Church. Council President Shepherd made the following announcements: (1) City Council held a Pre-Council Session in the Council Conference Room, prior to the meeting tonight, to discuss general Council business; followed by two 10-minute Executive Sessions to discuss "Real Estate Acquisition" per Chapter 42.30.110(1)(b) and "Litigation" per Chapter 42.30.110(1)(i). CONSENT AGENDA A. Minutes of Meeting - November 17, 1999 #AB99-255 #0020 M/S/C/U (McConnell/Montgomery) Motion to approve Consent Agenda as presented. CLAIMS/CHECK REGISTERS Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a listing that had been made available to the Council. #0040 M/S/C/U (Montgomery/Arends) On December 8, 1999, the Council does approve for payment those vouchers included and further described as follows: 236845 through 236978 in the amount of $312,553.18; and Regular Payroll for the period ending November 30, 1999 in the amount of $902,526.59. COUNCIL MEMBER REPORTS David Farr reported he was happy to be back after spending three weeks in Portugal. Carol Arends welcomed David back, and also reported it was still raining outside! Mr. Reed arrived to the meeting at approximately 5:40 P.M. INFORMATION ITEM Warren E. OIson, Executive Director of the Economic Development Council (EDC) of Kitsap County, along with Sylvia Klatman, Director of Business Retention & Expansion with the EDC presented "An Economic Development Update for Kitsap County'; Lon Overson arrived to the meeting at approximately 6:00 P.M. LEGISLATIVE REPORT - There was no report this evening. MAYOR'S REPORT Mayor Horton read a list of the numerous businesses participating in the window-decorating contest for holiday displays. TAPES #1668 & #1669 City Council Reg. Mtg. Minutes December 8, 1999 Page 2 of 7 PUBLIC RECOGNITION Miki Turow~ki announced the Grand Opening on Friday and Saturday, December 10 & 11, of her new business "The Embossible Dream", specializing in unique rubber art stamps 511 4th Street. Susan Brown looked forward to discussions on updating the "City. Council Rules & Procedures". Don Larson, President of Kitsap Diving Association, encouraged the pursuit of an underwater park. Gordy Byrd announced that it has been 10 years since he first started the "Birds Nest" fund. Roy Mclnnis stated he was leaving the area for the holidays, and therefore would not be attending another Council meeting this year. He offered a suggestion to citizens that instead of coming to Council meetings with complaints, they help come up with more solutions to move this City forward. Karen Hoover suggested that Council refer to the abundance of information on the web to learn of the mistakes of other cities regarding environmental damage, so as not to repeat them. 10A - REAPPOINTMENT OF SHAWLEE LEE TO THE BREMERTON HOUSING AUTHORITY BOARD OF COMMISSIONERS, #AB99-256 Mayor Horton recommended that Ms. Shawlee Lee be re-appointed to the Bremerton Housing Authority Board of Commissioners for a full term of five years. Roy Mclnni$ encouraged the Council to approve this re-appointment. Shawlee Lee stated that she has appreciated this appointment, and looks forward to the new year. #1755 M/S/C/U (Farr/Arends) Motion to confirm the re-appointment of Shawlee Lee to the Bremerton Housing Authority Board of Commissioners. 10B - CONTRACT WITH WESTSTAR ESCROW, INC. FOR BLOCK GRANT LOAN SERVICING, #AB99-257 Rich Hanna, City Treasurer, stated the City is currently collecting over 200 Community Development Block Grant Housing Rehabilitation Loans. The size of the portfolio has made it increasingly difficult to service these loans in-house. Westar provides this service to many banks and other entities. Contracting with Westar will improve customer service to our customers, improve efficiency, and free up staff time in both Community Development and the Treasurer's Office to work on other priorities. The cost of the contract is based on the number of loans serviced, which will be approximately $4,000 for the initial loan set-up, and $1,000 per month for servicing (rounded). There were no questions or comments from the public. Mr. Law questioned if the City has been paying itself during this time, as the funds for the administration has been paid by the HUD operation. Mr. Hanna responded the City's Department of Community Development employees who work directly in the Block Grant Program have been paid, but not the staff from the Treasurer's office. #1970 M/SIC (Montgomery/Law) Motion to approve the contract with Westar Escrow, Inc. Vote on Motion: In Favor: Farr, Arends, Montgomery, Reed, Olsen, McConnell, Law, Shepherd Abstain: Overson Motion carried. TAPES #1668 & #1669 City Council Reg. Mtg. Minutes December 8, 1999 Page 3 of 7 11A - ORDINANCE (FIRST READING) CREATING CHAPTER 2.18 OF THE BRI~MERTON MUNICIPAL CODE TITLED "AUDIT COMMITTEE AND INTERNAL AUDITOR", #AB99-258 Michael Stephenson, Intemal Auditor, summarized that the ordinance would create a new Chapter 2.18 Audit Committee and Internal Auditor as created in the City of Bremerton Charter, Section 18, and would provide procedures, duties, and operations of the Audit Committee and Internal Auditor. There were no questions or comments from the public. #2170 M/S/C/U (Montgomery/McConnell) Motion to approve on first reading the formalizing of the Audit Committee and Intemal Auditor by Ordinance, with the addition of the wording "/f a tie vote occurs" to the first sentence of Section 2.18.040 "VOTING & CONFLICT OF INTEREST". 11B - ORDINANCE (FIRST READING) UPDATING THE CITY'S PURCHASING POLICY, #AB99- 259 Michael Ste.ohenson, Intemal Auditor, mentioned that the City's purchasing policy has been in place since 1984. Since that time, no adjustment has been made to the dollar values at which the various procedures are required. The proposed ordinance will raise the threshold for formal bidding of general purchases from $10,000 to $20,000. It will also increase the thresholds for services as follows: letter agreement increased from $5,000 maximum to $10,000 maximum; contract with Mayor's approval increased from $10,000 maximum to $20,000 maximum; contracts exceeding $20,000 wilt require Council approval. There were no questions or comments from the public. Mr. Overson commented that he appreciated the work of the Internal Auditor. #2315 M/S/C/U (Montgomery/Farr) Motion to approve the ordinance on first reading, updating the City's purchasing policy. 11C - ORDINANCE (FIRST READING) ESTABLISHING A PUBLIC ACCESS TELEVISION FUND, #AB99-260 Kathleen McCluskey, Administrative Services Director, said that the City entered into an agreement with the County in 1988 to provide a county wide public access program. The County and City both commit pass through funds, remitted by the cable companies, as well as general government funds to this program. A special fund is necessary to account for the intergovernmental funds, and allow for year-end carry over of unexpended balances. There were no questions or comments from the public. Cecil McConnell asked if this fund would be given a number. Ms. McCluskey responded yes. #2405 M/S/C/U (McConnell/Montgomery) Motion to approve ordinance, creating a Public Access Television Fund on first reading. 11D - ORDINANCE (FIRST READING) ESTABLISHING A PROGRAM FOR ELIMINATION OF STORMWATER INFLOW TO THE WASTEWATER SYSTEM: AND AMENDING CHAPTERS 15.01, 15.04, 15.06, 11.02 OF THE BREMERTON MUNICIPAL CODE (BMC). #AB99-261 Gene Sampley, Public Works & Utilities Director, stated this item was presented during a Monthly Study Session held by the Council last week, and reiterated that this ordinance develops a program TAPES #1668 & #1669 City Council Reg. Mtg. Minutes December 8, 1999 Page 4 of 7 to eliminate stormwater inflow to the wastewater system. The ordinance adds a new section to existing BMC 15.01.020, "DEFINITIONS", adding a definition for inappropriate stormwater inflow; adds a new section, BMC 15.04.130,"ELIMINATION OF STORMWATER INFLOW TO THE WASTEWATER SYSTEM"; modifies BMC Chapter 11.20 "VACATION OF PUBLIC RIGHTS-OF- WAY" to allow a reduced Right-of-Way Permit fee for homeowners doing stormwater disconnection work in the curb and sidewalk areas of a street; and adds a new section to Chapter 15.06.050 "RATES, STORMWATER", establishing a fee for property owners who have an inappropriate stormwater discharge to the wastewater system. Additional detailed information on this program was provided as well as a summary the rates to be set by the ordinance to follow. Elizabeth Buell asked how this program would be monitored. It was also asked if the Wastewater Treatment Plant was designed to handle the capacity of flow being discussed. Mr. Sampley stated that a system of "smoke injecting" and use of dye at point of distribution would be used to monitor inflow. He cladfied the wet water capacity of the plant is 4.5 to 5 million gallons, but precipitation has exceeded 40 million gallons during bad storms. He explained that the design of the wastewater treatment plant was based on the anticipated sanitary flow, along with a percentage of stormwater contribution. TAPE #1669 Mr. Law announced this program would be the topic of his next District #3 meeting on January 18, 2000. He asked why the work must be completed by the stated date of January 1, 2005, and what was the reason for the completion by this date. Ms. Malanca responded that the City Charter requires that all legislative action of Council be done by ordinance. The year 2005 for completion is necessary due to the effective date of the Federal requirements applicable to Bremerton on this issue. Mr. Fart asked for detailed information on what they are expecting from homeowners. Mr. Sampley stated they would begin with roof leaders and driveway drains to reduce flow to the sanitary system. Mr. McConnell asked why additional fees would be assessed if ratepayers are already paying $4.00 per month for "stormwater fees", and why is the City going to charge permit fees for work the City is requesting. Mr. Sam.~ley clarified that these additional costs would be for a sanitary system, and that the $4.00 per month currently being charged is for management of the stormwater in a stormwater system. Mr. Montgomery_ stated that the City would work with the residents to assist them during the implementation of this program. He has observed that few of the homes involved will require any significant excavation. Mr. Sam_~tey stated yes, the City will be working with the residents, and grants would also be available to property owners who may require assistance. He then encouraged the Council to approve funding for this program, and committed to the Council that this program is not intended to cause problems. #0700 M/S/C/U (Montgomery/Overson) Motion to approve the attached Ordinance, related to establishing a program for elimination of stormwater inflow to the wastewater system, upon first reading. TAPES #1668 & #1669 City Council Reg. Mtg. Minutes December 8, 1999 Page 5 of 7 Vote on Motion: Motion carried. In Favor: Opposed: Reed, Olsen, Law, Overson, Arends, Montgomery, Shepherd McConnell, Farr 11E - ORDINANCE (FIRST READING) SETTING FEES FOR STORMWATER INFLOW TO THF WASTEWATER SYSTEM, #AB99-262 Gene Sam.Dley, Public Works & Utilities Director, presented an ordinance that would establish a fee structure for those properties that have an inappropriate stormwater connection to the wastewater' system. The fees would provide funds for the Residential Disconnection Assistance Program and the cost associated with conveyance, storage, and treatment of stormwater inflow as part of the wastewater system. The fee is a flat rate based upon impervious surface units (ISU's) for a property as identified in the stormwater fee. It is a progressive rate, starting with 25% of the then current stormwater ISU fee ($1.00 per month, per household at the 1999 rate) on January 1, 2002, increasing to 100% of the then current stormwater ISU fee ($4.00 per month, per household at the 199 rate) in 2005. The fee will be applied only to those properties that have inappropriate stormwater inflow to the wastewater system. This fee will not be applied citywide. There were no comments made by the public. #0730 M/S/C (Montgomery/Olsen) Motion to approve the attached Ordinance, setting fees for stormwater inflows to the wastewater system upon first reading. Vote on Motion: Motion carried. In Favor: Opposed: Reed, Olsen, Law, Overson, Arends, Montgomery, Shepherd McConnell, Farr 11F - ORDINANCE (FIRST READING) AMENDING THE FY 2000 BUDGET, #AB99-26-~ Rich Hanna, City Treasurer, noted that with the passage of Initiative 695, along with other events, requires a mid-biennium adjustment so that the FY 2000 budget will accurately reflect the financial operating plans of the City. Mayor Horton requested a Citywide review of positions to determine what purpose each position serves and in what capacity each position serves whether to employees or public in order to adjust the budget. She is asking that Council approve what is being presented tonight, with a proviso to bring back Animal Control as a separate item, and to share with Council where she believes further cuts could be made. She clarified that the cuts being proposed to Fire and Police are positions that are not currently filled. The following citizens offered support for the Bremerton Animal Control Department, and encouraged the City to not cut the Department and contract out those services: Karla Smith, (representing the Kitsap Animal Response Team, presented a handout on "Facts & Pet Ownership"); Tina Roski; Chris Nordleaf; of Peninsula Dog Fanciers; Sandra Kay Fletcher, (representing the Fletcher Glen Raptor Center for wildlife rehabilitation, presented copies of newspaper articles showing the work of the Bremerton Animal Control Department, as well as a handout on "Why bother with Animals"); Melody Pugh, of Pet-Detectives.com, which offers assistance in finding lost pets; Karen Hoover; and Linda Colgan of P.A.W.S. Mr. Overson stated that the Animal Control department was a primary concern for the citizens, and should be addressed. He recommended that the Council pass the FY 2000 Budget as proposed, with Animal Control included and staffed at an appropriate level. He complimented Mr. Hanna and his staff. TAPES #1668 & #1669 City Council Reg. Mtg. Minutes December 8, 1999 Page 6 of 7 #2048 M/S/F (Montgomery/McConnell) Amending Motion to repeal funding of $20,000 for BKAT operations to facilitate funding for the Bremerton Animal Control Department. Vote on Motion: Motion failed. In Favor: Opposed: Olsen, Montgomery, Shepherd McConnell, Law, Overson, Farr, Arends, Reed #2060 M/S/C (Overson/Olsen) Main Motion to approve Ordinance amending the FY 2000 budget on first reading. Vote on Motion: Motion carried. In Favor: Opposed: Law, Overson, Farr, Arends, Reed, Olsen, Shepherd McConnell, Montgomery 12A - PUBLIC HEARING AND RESOLUTION NO. 2729. REGARDING RECOVERY OF FEE~ FOR THE ABATEMENT OF A DANGEROUS BUILDING ON THE PROPERTY LOCATED AT 2306 15TM STREET. #AB99-264 Janet Lunceford, Building Specialist ]~[, stated that on February 23, 1998, the Building Department issued a Notice and Order to Abate Unsafe Conditions on the property located at 2306 15,h Street after a fire damaged the structure. The order required that repairs to the structure be completed by May 23, 1998. The owner of the property, Darrell Hatt, failed to comply with the abatement order and the property was vacated until it was demolished by City crews on October 22, 1999 at a total cost of $10,230.29, which includes an appraisal, asbestos testing and removal, and administrative fees. He asked Council to decide if the fees are just and how those fees should be collected. There were no questions or comments by the public. #2195 M/S/C/U (Montgomery/Farr) Motion to pass Resolution No. 2729 and order the fees incurred for the abatement of the dangerous building located at 2306 15th Street be collected as reasonable abatement costs and become a personal judgement against the owner of the property. 12B - PUBLIC HEARING AND RESOLUTION NO. 2730, REGARDING RECOVERY OF FEES FOR THE ABATEMENT OF GARBAGE AND DEBRIS ON THE PROPERTY LOCATED AT 2529 VELDEE AVENUE, #AB99-265 Janet Lunceford, Building Specialist ][I, stated that on September 287, 1999, the City issued an Order to Remove Refuse within 72 Hours for the property located at 2529 Veldee Avenue. The order required that the garbage and debris in the rear yard be removed by September 30,1999. The owner of the property, Countrywide Funding, failed to remove the garbage and debris as ordered, so it was removed by City crews on October 22, 1999. The cost of this action, including administrative fees, totaled $797.80. Council must now decide if the fees are just and reasonable and how they should be collected. There were no questions or comments by the public. #2325 M/S/C/U (Montgomery/Farr) Motion to pass Resolution No. 2730 and order that the fees incurred for the abatement of garbage and debris located at 2529 Veldee Avenue be collected as reasonable abatement costs TAPES #1668 & #1669 City Council Reg. Mtg. Minutes December 8, 1999 Page 7 of 7 With no further business meeting adjourned at 8:25 P.M. PAULA JOHNSTON, Deputy City Clerk MIKE SHEPHERD, Council President City of Bremerton P J/MS/Is C: Normal Distribution File AGEND]% BILL BREMERTON CITY COUNCIL MINUTES OF MEETING -- DECEMBER 15, 1999 FOR AGENDA OF: ORIGINATING DEPT: ORIGINATOR: DATE SUBMITTED: DECEMBER 22, 1999 CITY COUNCIL MIKE SHEPHERD~ PRESIDE DECEMBER 16, 1999 2. ~J~: (comment on back 3. ~: if necessary) ENDORSEMENT ' INFORMATION__ APPROVED BY COUNCIL PRESIDENT ~R S~H~TAL ~o~ . ~ --_ _ co~c~. ~~~ ~~/ 4. SUMMARY STATEMENT AND REOUIREMENT FOR COUNCIL ACTION: 8. RECOMMENDATION: o RESPONSIBLE OFFICIAL:_ ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: PULLED TABLED COUNCIL DIRECTIVE: 10. NOTICE OF ACTION APPROVED DATE: DISAPPROVED DED __ 11. AGENDA BILL NO TAPE #1670 UNAPPROVED DRAFT CITY COUNCIL MEETING MINUTES December 15, 1999 The weekly meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4~h Street, Bremerton, Washington, Wednesday, December 15, 1999, at 5:30 P.M., with Council President Mike Shepherd presiding. Council members present were Carlos Montgomery, Carol Arends, David Farr, John Law, Cecil McConnell, and Wayne Olsen. Council members Lon Overson and Jim Reed were absent. Also in attendance were City Attorney Glenna Malanca, Deputy City Clerk Paula Johnston, and Council Assistant Christine Grenier Ellingson. The meeting opened with the Pledge of Allegiance led by Council President Shepherd, followed by the invocation, given by Lieutenant Daniel Freeman of the Salvation Army. Council President She.oherd made the following announcements: (1) City Council held a Pre-Council Session in the Council Conference Room, prior to the meeting tonight, to discuss general Council business; followed by a 15 minute Study Session to discuss "Multiple Use of Public Facilities"; and (2) City Council will hold a Study Session immediately following tonight's meeting to discuss the "Downtown Community Recreation Center Project". CONSENT AGENDA A. Minutes of Meeting - November 23, 1999 #AB99-266 B. Minutes of Meeting - December 1, 1999 #AB99-267 C. Interlocal Agreement with Kitsap County "Stormwater Consortium Grant Match" #AB99-268 D. Contract and Budget Adjustment for Evergreen Park Remediation Project #AB99-269 E. Contracts for Grants Writing #AB99-270 #0046 M/S/C/U (McConnelt/Montgomery) Motion to approve Consent Agenda as presented. CLAIMS/CHECK REGISTERS Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a listing that had been made available to the Council. #0065 M/S/C/U (Montgomery/Arends) On December 15, 1999, the Council does approve for payment those vouchers included and further described as follows: 237018 through 237155 in the amount of $162,329.52. COUNCIL MEMBER REPORTS Carlos Montgomery_ reported on overflows due to the storms, and noted that the Navy has additional work to perform to separate stormwater roof runoffs from the sewer system in Eastpark. Carol Arends mentioned that schools begin Christmas break next Wednesday and encouraged safety. John Law announced there would not be a District #3 meeting this month due to the holidays. He encouraged citizens to visit two new businesses have opened in the Manette Area, "Wind Song" at 11t~ & Scott, and "Brownstone & Company" at East 11th & Perry Avenue. TAPE #1670 City Council Reg. Mtg. Minutes December 15, 1999 Page 2 of 5 LEGISLATIVE REPORT - There was no report this evening. MAYOR'S REPORT Mayor Horton briefly discussed the legal challenge facing the City due to the 1-695 lawsuit, and stated the City is seeking some clarification from the Courts on the issue. It was stated that the complaint filed by the City seeks to determine if there is constitutionality to Initiative-695, and announced a Resolution would be brought to the Council soon to address this issue. PUBLIC RECOGNITION John Becker asked what the outside counsel is being paid for involvement in the lawsuit filed to cladfy 1-695. MS. Malanca responded that the City is obligated to less than $10,000 and that money was used from the Legal Department's current budget due to under-runs during the year. Ruth Natividad was pleased to hear of a City Department that saved money. with the savings announced earlier in the evening. Gordy Byrd discussed numerous businesses he visited during a recent walk through downtown. Katherine Hase, Development Director with the Admiral Theater Foundation, announced a Community Talent Show on Wednesday, December 22, 1999 at 7:00 P.M. at the Admiral Theater. Cost is $10 at the door or $7.00 with a donation for the Bremerton Foodline. Don Larson, President of Kitsap Diving Association, provided an update on ongoing activities aimed at promoting conservation at Sinclair Inlet, and provided copies of related newsletters. Linda Colgan was concerned that if the City's Animal Control Department were contracted to the Kitsap Humane Society, they would receive all the City's vehicles and equipment free. 9A - ORDINANCE NO. 4681 (SECOND READING) CREATING CHAPTER 2.18 OF THE BREMERTON MUNICIPAL CODE TITLED "AUDIT COMMI'CI'EE AND INTERNAL AUDITOR", #AB99-258 The first reading of this ordinance was presented at the City Council meeting on December 8, 1999. There were no questions or comments from the public. #0830 M/S/C/U (Montgomery/Arends) Motion to pass Ordinance No. 4681 on second reading, formalizing the Audit Committee and Internal Auditor by Ordinance. 9B - ORDINANCE NO. 4682 (SECOND READING) UPDATING THE CITY'S PURCHASING POLICY. #AB99-259 The first reading of this ordinance was presented at the City Council meeting on December 8, 1999. There were no questions or comments from the public. #0860 M/S/C (FardMontgomery) Motion to pass Ordinance No. 4682 on second reading, updating the City's Purchasing Policy. Vote on Motion: Motion carried. In Favor: Opposed: Farr, Arends, Montgomery, OIsen, Law, Shepherd McConnell TAPE #1670 City Council Reg. Mtg. Minutes December 15, 1999 Page 3 of 5 9C - ORDINANCE NO. 4683 (SECOND READING) ESTABLISHING A PUBLIC ACCESR TELEVISION FUND. #AB99-260 The first reading of this ordinance was presented at the City Council meeting on December 8, 1999. There were no questions or comments from the public. #0890 M/S/C/U (Montgomery/OIsen) Motion to pass Ordinance No. 4683, creating a Public Access Television Fund on second reading. 9D - ORDINANCE NO. 4684 (SECOND READING) ESTABLISHING A PROGRAM FOR ELIMINATION OF STORMWATER INFLOW TO THE WASTEWATER SYSTEM: AND AMENDING CHAPTERS 15.01.15.04. 15.06. 11.02 OF THE BREMERTON MUNICIPAL CODE (BMC). #AB99. 261 This item was discussed at length during a City Council Study Session on December 1, 1999, followed by a first reading of the ordinance at the City Council meeting on December 8, 1999. John Thomas asked for financial assistance regarding extensive work that would need to be done at his residence; and Elizabeth Buell asked if citizens would receive assistance with the process. Gene Sampley responded that each property would be assessed to determine how reasonable the separation process would be and what assistance would be available. Paul Drnjevic asked if additional costs would be introduced if residences did not perform work as requested. Gene Sampley stated that in January 2002, there would be an assessment for conveying and treating stormwater hooked to the sanitary system based on 25% of the stormwater rate, which will go up an additional 25% each year until January 2005 when it will reach 100%. The fee will only be applied to properties that have stormwater being conveyed to the sewer system. Carol Arends in light of all the rain, asked how much water was passing through the Treatment Plant during the storm. Carlos Montgomery responded that approximately 37 to 39 million gallons per hour were passing through the Treatment Plant this afternoon, most of it caused by roof runoffs. David Farr stated that he has received a number of calls from citizens in his District regarding this issue, and he is assuring them, as Mr. Sampley assured him, that the City is taking a reasonable approach to this process. He suggested the City first try this process out on a voluntary basis. Gene Sampley clarified that legislation required the City to comply with reduction in overflows by the year 2005, and summarized the Combined Sewer Overflow Reduction Program in progress. John Law asked if other City's are facing this same problem, and were any federal funds available for assistance with this program. Gene Sampley stated that all Washington cities will have to comply with stormwater regulations, and a $150,000 grant would be received for technical assistance and on- site help. #1555 M/S/C (Montgomery/Law) Motion to pass Ordinance No. 4684 on Second Reading, related to establishing a program for elimination of stormwater inflow to the wastewater system. Vote on Motion: Motion carried. In Favor: Opposed: Montgomery, Olsen, Law, Arends, Shepherd McConnell, Farr TAPE #1670 City Council Reg. Mtg. Minutes December 15, 1999 Page 4 of 5 gE - ORDINANCE NO. 4685 (SECOND READING) SETTING FEES FOR STORMWATER INFLOW TO THE WASTEWATER SYSTEM, #AB99-262 The first reading of this ordinance was presented at the City Council meeting on December 8, 1999. There were no comments made by the public. #1710 M/S/C (Montgomery/Olsen) Motion to pass Ordinance No. 4685, setting fees for stormwater inflows to the wastewater system upon second reading. Vote on Motion: Motion carried. In Favor: Opposed: Olsen, Law, Arends, Montgomery, Shepherd McConnell, Farr 9F - ORDINANCE NO. 4686 (SECOND READING) AMENDING THE FY 2000 BUDGET, #AB99- 263 The first reading of this ordinance was presented at the City Council meeting on December 8, 1999. There were no comments made by the public. Rich Hanna pointed out that a reclassification was made to the Public Works Accounting Assistant Senior was changed from 4 to 5 positions; and Office Assistant Senior was changed from 4 to 3 positions (see handout in Council Agenda Packet). John Law maintained his opinion that the part-time position of the Civil Service Officer should not report to the Human Resources Director. #1800 M/S/C (Montgomery/Olsen) Main Motion to pass Ordinance No. 4686 amending the FY 2000 budget on second reading. Vote on Motion: Motion carried. In Favor: Opposed: Law, Farr, Arends, Montgomery, Olsen, Shepherd McConnell Wayne Olsen left the meeting at 6:30 P.M., and did not retum. 9G - ORDINANCE (FIRST READING) GRANTING PUGET SOUND ENERGY A ONE-YEAR FRANCHISE, #AB99-271 Gene Sampley, Director of Public Works and Utilities, reported that the Puget Sound Energy Franchise expires January 1, 2000 and that options have been reviewed with other cities and with a consultant. He recommended a one-year franchise under the same terms and conditions as the current franchise to allow for adequate preparation for negotiations. There were no questions or comments by the public. #1950 M/S/C/U (FardMontgomery) Motion to approve ordinance providing for a one-year franchise with Puget Sound Energy for the period January 12, 2000 - January 11, 2001. 9H - ORDINANCE (FIRST READING) REDUCING THE B & O TAX ON GARBAGE AND REFUSF BUSINESS, #AB99-272 TAPE #1670 City Council Reg. Mtg. Minutes December 15, 1999 Page 5 of 5 Rich Hanna, City Treasurer, stated that this ordinance would continue a process of gradually reducing the B & O Tax on garbage and refuse businesses within the City to a level consistent with other utility tax rates. The intent of the ordinance is to reduce the tax rate by one percent each year until the rate is reduced to six percent. John Thomas suggested that the reduction be taken in full now rather than on a gradual basis. David Farr asked how the ratepayer would be affected. Rich Hanna responded that the adjustment- would be minimal (pennies per month). #2065 M/S/C/U (Montgomery/McConnell) Motion to approve ordinance on first reading. 9I - ORDINANCE (FIRST READING) AMENDING THE FY 1999 BUDGET, #AB99-273 Rich Hanna, City Treasurer, mentioned that a number of changes to the 1999 Operating Budget have become necessary since the budget was originally adopted. This amending ordinance is necessary to keep the City's adopted budget consistent with these changes in financial plans. There were no questions or comments by the public. #2200 M/S/C/U (Arends/Montgomery) Motion to approve ordinance on first reading. Wayne Olsen was not present for the vote. John Law left the meeting at 6:40 P.M. and returned at 6:42 P.M. 10A - RESOLUTION NO. 2731, LETTER OF LEGISLATIVE INTENT REGARDING THE FY 200(3 BUDGET, #AB99-274 Council President Shepherd, noted that the attached Resolution was prepared at the request of City Council, which expresses the direction and intent of the Council pursuant to concerns related to the adoption of the FY 2000 budget. There were no questions or comments by the public. #2475 M/S/C/U (Montgomery/Farr) Motion to pass Resolution No. 2731. With no further business meeting adjourned at 6:42 P.M. PAULA JOHNSTON, Deputy City Clerk MIKE SHEPHERD, Council President City of Bremerton PJ/MS/Is/cg C: Normal Distribution File 1. SUBJECT: SR 304Transportation Improvement Project: Puget Sound Energy Agreement 2. CLEARAI~CF_2: (Comment on back if necessary) Director of Public I~ ~r~s-~_Utilities City Attorney .,%__ ~~ Purchasine Sum'lXdsor ~ ,, .___- Council Fiscal & Budget C0nm. i.R/ge Council Operations Committee AGENDA BILL -~ BREMERTON CITY COUNCIL ZT.. FOR AGENDA OF: December.2-9, 1999 ORIGINATING DEPT: Public Works & Util$ ORIGINATOR: R. Witt, City Eng.'~ DATE SUBMITTED: December 1.~,~--1999 \ 3. EXHIBITS: 1. Puget Sound Energy Agreement 2. Map ENDORSEMENT~INFO~TION [] APPROVED BY COUNCIL PRES~,DENT~~MITTAL: .rl'r - __ff rfc 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: The SR 304 Transportation Improvement Project involves the realignment of SR 304 which requires the relocation and undergrounding of Puget Sound Energy lines. Under the City of Bremerton's franchise agreement with Puget Sound Energy the City is responsible for the cost of undergrounding their lines. The agreement with Puget Sound Energy authorizes them furnish and install the facilities at an estimated cost of $47,000. The action before the Council would authorized the Mayor to execute the agreement with Puget Sound Energy. 8. RECOMMENDATION: The City Council authorize the Mayor to execute the agreement with Puget Sound Energy for the undergrounding of their facilities required by the SR 304 Transportation Improvement Project. 9. RESPONSIBLE OFFICIAL: Director Pub Wks & Util ENFORCEMENT OFFICIAL: Director Pub Wks & Util EXPIRATION DATE: REVIEW DATE: PULLED [] TABLED Il COUNCIL DIRECTIVE: 10. NOTICE OF ACTION APPROVED [] DISAPPROVED [] AMENDED [] (OVER) 11. 3C 2. CLEARANCE COMMENTS: 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION - Continuation 5. IMPACT ON NON-PASSAGE: Puget Sound Energy will be required to continue providing service across the landscaped areas of the S R 304 project by overhead lines and poles. 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT AND OTHER RESOURCES: Staffing: 8 staff hours for administration and inspection. Budget: This project is included in the 1999 budget as part of the 1999 Arterial Street fund and sufficient funds exists to do this work with the additional funding the City will receive from other funding sources. The City will be receiving funding from the Federal Highway Administration and the State Transportation Improvement Board. Facilities/Equipment: No impact. 7. RESEARCH SOURCES: PUGET ~ SOUND ENERGY PSE UNDERGROUND CONVERSION AGREEMENT THIS AGREEMENT, dated as of this 22nd day of November 1999, by and between the CITY OF BREMERTON, a Washington Municipal Corporation ("City"), and PUGET SOUND ENERGY, INC., a Washington Corporation ("PSE"). RECITALS A. PSE is a public service company engaged in the sale and distribution of electric energy and, pursuant to its franchise from the City, cun'ently distributes electricity within the City. B. The City is undertaking a street improvement program at SR 304 between Montgomery Ave. on the North and Porter St. on the South, as more specifically identified on superior order #101000225 ("Relocation Area"). The street improvement program includes, water line upgrading, widening, paving, sidewalks, lighting, signalization, irrigation, and landscaping. C. The City has expressed a desire to participate with PSE to cause a portion of the existing overhead distribution power system including street lights within the Relocation Area to be replaced with a comparable underground distribution power system utilizing above ground transformers. D. The parties wish to execute this written contract in accordance with PSE's Electric Tariff G to govern the installation of such a system. AGREEMENT PSE and the City therefore agree as follows: 1. "Main Distribution System", Underground Service Lines", and "Trenching and Restoration", shall have the meaning set forth in Schedule 80. 2. Subject to the availability of equipment and materials, PSE shall furnish and install a Main Distribution System within the Puget Sound Energy, Inc. * 6522 Kitsap Way * Bremerton, WA 98312 * (360) 475-7064 * Fax (360) 475-7063 PUGET * SOUND ENERGY Relocation Area, in accordance with PSE's standard specifications. 3. Upon connection of those customers to be served by the Main Distribution System and removal of facilities of any other utilities which may be connected to the poles of the overhead system, PSE shall remove the existing overhead system (including associated wires and PSE-owned poles) of 15,000 volts or less within the Conversion Area. 4. The City shall, at its expense, perform the following within the Conversion Area, all in accordance with PSE's specifications. (a) Trenching (including shoring, flagging and barricades) and Restoration (including restoration of streets, sidewalks and private property); and (b) Surveying for alignment and grades for vaults and ducts. Other utilities may be permitted by the City to use City-provided trenches for the installation of their facilities so long as such facilities or the installation thereof do not interfere with PSE's Main Distribution System or the installation or maintenance thereof. 5. The City shall, within thirty (30) days after the completion of the work to be performed by PSE pursuant to paragraphs 2 and 3 above, remit to PSE a payment of 100% of the actual costs as determined in accordance with Schedule 80. Such mount is presently estimated at $26,000.00 for Rogers St. and $21,000.00 for the lift station; provided however, the foregoing estimated amount is subject to change if: (a) construction has not started within 90 days from the date of this Agreement; (b) the conversion has not been completed within six months of the date of this Agreement; (c) the City revises its construction plans in a manner which requires a revision of PSE's construction plans; or (d) PSE incurs costs to obtain easements pursuant to sub-paragraph 8 of this Agreement. 6. PSE shall own, operate and maintain all electrical facilities installed pursuant to this Agreement including, but not limited to, the Main Distribution System, street lights and underground services installed by PSE pursuant to paragraphs 2 and 7 of this Agreement. Puget Sound Energy, Inc. * 6522 Kitsap Way * Bremerton, WA 98312 * (360) 475-7064 * Fax (360) 475-7063 PUGET *SOUND ENERGY 7. Except with respect to those customers for which underground conversion is determined not to be necessary, the City shall notify all customers within the Relocation Area that secondary service to such customers must be convened fi.om overhead to underground service. 8. Due to circumstances umque to this project, the City will provide trench, backfill and restoration. 9. The parties acknowledge that under Schedule 80, the owners of real property within the Relocation Area must provide, at their expense, space for all underground and surface mounted electrical facilities located on privately owned property, and must grant such operating rights as may be necessary to permit PSE to construct, operate, repair and maintain all electrical facilities installed by PSE pursuant to the Agreement. PSE shall provide reasonable assistance in obtaining such operating rights, but shall not be required to bear the costs of any easements. The cost to PSE of any easements on privately owned property which PSE must obtain shall be reimbursed by the City pursuant to paragraph 5 above. 10. The City shall be responsible for coordinating all work to be performed in connection with the street improvement program within the Relocation Area. PSE shall not be required to install the Main Distribution System until the area in which such System is to be installed has been established to grade. Upon performance by the City of the necessary preliminary work, the City shall give PSE reasonable advance written notice requesting PSE to commence installation of the Main Distribution System and shall schedule such construction to minimize interference fi.om the installation of other improvements. 11. PSE's performance hereunder shall be commenced within a reasonable time following receipt of the written notice pursuant to paragraph 9. PSE shall use reasonable diligence in performing its work hereunder, but shall not be liable for any delays resulting from circumstances beyond its control including, but not limited to, failure to receive necessary operating rights pursuant to sub-paragraph 8 above or paragraph 11 below. The City agrees that work performed by the Company shall be scheduled to avoid premium Puget Sound Energy, Inc. * 6522 Kitsap Way * Bremerton, WA 98312 * (360) 475-7064 * Fax (360) 475-7063 PUGET ~ SOUND ENERGY labor charges to the Company. If the Company mutually agrees with the City that the Company's normal straight-time eight hour labor day must be changed within the hours of 6:00 a.m. to 6:00 p.m., the City must provide sufficient advance notice to allow the Company to provide IBEW Local Union No. 77 with five (5) days advance notice in accordance with the Company's collective bargaining agreement with the union. Any overtime labor not included in the original estimate but provided by the Company at the request of the City may increase the Company's project cost which will result in an increased cost to the City. 12. The City shall furnish any and all operating rights required by PSE, in a form or forms satisfactory to PSE, to allow PSE to construct, operate, repair and maintain the Main Distribution System within the City right-of-ways in the Relocation Area. PSE may postpone performance of its obligations hereunder until it has been furnished with such operation rigahts. 13. (a) The City releases and shall defend, indemnify and hold PSE harmless fi.om all claims, losses, harm, liabilities, damages, costs and expenses (including, but not limited to, reasonable attorneys' fees) caused by, arising out of or in connection with the performance of the activities set forth in paragraph 4 above. During the performance of such activities the City's employees shall at all times remain employees of the City. (b) PSE releases and shall defend, indemnify and hold the City harmless fi.om all claims, losses, harm, liabilities, damages, costs and expenses (including, but not limited to, reasonable attorneys' fees) caused by, arising out of or in connection with the performance of the activities set forth in paragraphs 2 and 3 above. During the performance of such activities PSE's employees shall at all times remain employees of PSE. 14. This agreement is subject to the General Rules and Provisions set forth in Tariff Schedule 80 of PSE's electrical Tariff G, as such Schedules may be revised from time to time upon approval of the Washington Utilities and Transportation Commission. Any conflict in terms between this Agreement and PSE's Schedule 80 of its tariffs shall be resolved in favor of such tariff provisions. Puget Sound Energy, Inc. * 6522 Kitsap Way * Bremerton, WA 98312 * (360) 475-7064 * Fax (360) 475-7063 EPUGET SOUND NERGY 15. In the event the City requires the relocation of any of the facilities installed under this Agreement prior to the expiration of twenty (20) years after completion of the conversion hereunder, the City shall bear the entire costs of such relocation. 16. Nothing in this Agreement shall in any way affect the rights or obligations of PSE under any previous agreements pertaining to the existing or future facilities of 115 kV or greater within the Relocation Area. CITY OF BREMERTON PUGET SOUND ENERGY, INC. BY BY Title hb, ~'{~ e.... Title Date Signed Date Signed Approved as to form: Thomas M. Brobst, Project Manager KSP-SVC, 360-475-7064, (ext. 83-7064) Cell (360) 908-6332, (ext. 88-6332) Pager 360-478-8178 Puget Sound Energy, Inc. * 6522 Kitsap Way * Bremerton, WA 98312 * (360) 475-7064 * Fax (360) 475-7063 SR-~04 GATEWAY IMPROVEMENTS' !PORTER TO MONTGOMERY ~-~i ._-_,~ , - JL " L~ ~ Parametrlx. Inc. i~ CITY OF BREMERTON DEPARTMENT OF PUBLIC WORKS & UTILITIES ENGINEERING DIVISION 1. SUBJECT: SR 304Transportation Improvement Project: US West Agreement AGENDA BILL _ BREMERTON CITY COUNCIL FOR AGENDA OF: December ;gg', 1999 ORIGINATING DEPT: Public Works & Utils ORIGINATOR: R. Witt, City DATE SUBMITTED: December 2~irlclE~°or of Public ~uiltili~s back if necessary) City Atlomey ~~ Ci_ty Treasurer s Council ~,,~ &. Budget {29mmittee - Council Operations Committee 3. EXHIBITS: 1. US West Agreement 2. Map ENDORSEMENT/~ INFORMATION [] APPROVED BY COUNCIL PySID ~E,NT~ f~/~jFOR S~.BMITTAL: COUNCIL PRESIDENT ~¢:},~ ~~~ ,,, 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: The SR 304 Transportation Improvement Project involves the realignment of SR 304 which requires the relocation and undergrounding of US West lines. Under the City of Bremerton's franchise agreement with US West the City is responsible for the cost of undergrounding their lines. The agreement with US West authorizes them furnish and install the facilities at an estimated cost of $19,375. The action before the Council would authorized the Mayor tO' execute the agreement with US West. 8. RECOMMENDATION: The City Council authorize the Mayor to execute the agreement with US West for the undergrounding of their facilities required by the SR 304 Transportation Improvement Project. PULLED Il TABLED Il COUNCIL DIRECTIVE: Ill APPROVED [] 9. RESPONSIBLE OFFICIAL: Director Pub Wks & Util ENFORCEMENT OFFICIAL: Director Pub Wks & Util EXPIRATION DATE: REVIEW DATE: NOTICE OF ACTION DISAPPROVED Il AMENDED Il 3[3 (OVER) 11. AGENDA BILL NO..~~~ 2. CLEARANCE COMMENTS: 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION - Continuation 5. IMPACT ON NON-PASSAGE: US West will be required to continue providing service across the landscaped areas of the SR 304 project by overhead lines and poles. 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT AND OTHER RESOURCES: Staffing: 8 staff hours for administration and inspection. Budget: This project is included in the 1999 budget as part of the 1999 Arterial Street fund and sufficient funds exists to do this work with the additional funding the City will receive from other funding sources. The City will be receiving funding from the Federal Highway Administration and the State Transportation Improvement Board. Facilities/Equipment: No impact. 7. RESEARCH SOURCES: PROPOSAL Customer Billing Address: Legal Name: CITY OF BREMERTON Attn: LYNN PRICE Address: 3027 OLYMPUS DRIVE BREMERTON, WA, 98210-4799 USWC Associated Job Auth No: Contract No. C9W0398 Date: 12/02/1999 C9W0398 Location: Callow Corrqdor Highway reloca Bremerton, Wa. Description.Specifications and Exact Location of work to be performed by USWC~ (See Attachment(s) for clescription.specifications.exact location of work and complete dates for oustomer )rovideO items, as applicable) ALL WORK AT CUSTOMER REQUEST CUSTOMER REQUESTING AERIAL TO BURIED CONVERSION THIS JOB WILL RELOr. J~TE FOR THE GATEWAY PROJECT ALONG CALLOW CORRIDOR HIGHWAY ALL EXISTING AERIAL CABLES. THE CIl~ WANTS TO HAVE THE NEW CABLES INSTALLED UNDERGROUND AND TO MAINTAIN SERVICE TO THE REMAINING CUSTOMERS ON ROUTES THIS JOB WILL PROVIDE THE COST TO REMOVE AERIAL AND REPLACE WITH UNDERGROUND FACILITIES REVISED FROM ORIGINAL 1998 ESTIMATE TO ADD COST OF CITY'S PUMP STATION TO ORIGINAL COST QUOTE BILL NOT TO EXCEED $19.735.00 .- . USWC prcposes to f~rnish all material and labor.complete in accordance with above sDecifica[ions ? ~ ~ NINETEEN THOUSAND SEVEN HUNDRED THIRTY FIVE AND NI/IO0 dollars $19375.00 All material is guaranteed to be as specified. All work thas is to be completed by USWC will be cemoie[ed in a skillful manner according to standard practices. Any alteration or deviation from above or attached speci fi cat ions i nvol vi ng extra costs wi 11 be executed only upon written orders, and 'wi 11 become an exsra charge over and above the estimate, The work to be performed under this contract shall commence ~ending the return of signed proposals and advance payment or Purchase Order. IS West Authorized Signature: Printed Name: Title: US West Manaqer Date Note~ This proposal may be withdrawn by USNC if not acce~ted within 30 days, Acceptance of this Proposal and all its terms and conditions as contained in the proposal and attachments, as applicable, constitute a binding contract. The prices, specifications and conditions are satisfactory and are hereby accepted. Customer Signature: Printed Name: Date of acceptance: P~OPOSAL iust(~ner Billing Address: Legal Name~ CITY OF BREMERTON Attm LYNN PRICE Address: 2027 OLYMPUS DRIVE BREMERTON, WA. 98210-4799 USWC Associated Job Auth No: Location: Contract No. C9W0398 y~:=/~/~---.~) Date: 12/02/1999 C9W0398 Callow Corridor Highway reloca Bremerton. Wa. Description. Specifications and Exact Location of work to be performed by USWC: See Attachment(s) for description,specifications.exact location of work and co~l~lete dates for customer ,rovided items, as applicable) ALL WORK AT CUSTOMER REQUEST CUSTOftER REQUESTING AERIAL TO BURIED CONVERSION THIS JOB WILL RELOCATE FOR THE GATEWAY PROJECT ALONG CALLOW CORRIDOR HIG~AY ALL EXISTING AERIAL CABLES. THE CITY k6a~l'FS TO HAVE IHE NEW C. ADLES INSTALLED UNDERGROUND AND TO MAINTAIN SERVICE TO THE REMAINING CUSTOMERS ON ROUTES THIS 2(38 WILL PROVIDE THE COST TO REMOVE AERIAL AND REPLACE WITH UNDERGROUND FACILITIES REVISED FROM ORIGINAL 1998 ESTIMATE TO ADD COST OF CITY'S PUItP STATION TO ORIGINAL COST QUOTE ADVANCED PAYMENT OR PO FOR $19,735 O0 BILL NOT TO EXCEED $19,735,00 USWC proposes to furnish all materia1 and labor.co~)lete in accordance with above speci fications for NINETEEN THOUSAND SEVEN HUNDRED THIRTY FIVE AND NI/IOO dollars All material is guaranteed to be as specified. All work that is to be co~k~leted Dy USWC will be completed in a skillful manner according to standard practices. A~y alteration or deviation fro~ aDove or attac~ed specifications involving extra costs will be executed only upon written orders.and will become an extra charge over and above the estimate. The work to be performed under this contract shall commence pending the return of signed proposals and advance payment or Purchase Order, US West Authorized Signature: Printed Name: Title: US West Manager Date Note: This proposal may be withdrawn by USWC if not accepted within 30 days. $19,375.00 Acceptance of this Proposal and all its terms and conditions as contained in the proposal and attachments, as applicable, constitute a binding contract The prices, specifications and conditions are satisfactory and are hereby accepted. Customer Signature: Printed Name: Date of acceptance ~0 o o AGENDA BILL BREMERTON CITY COUNCIL 1. SUBJECT: Concept Paper for BJA Open Solicitation Discretionary Grant Program FOR AGENDA OF: 12/~14/99 ORIGINATING DEPT: BPD ORIGINATOR: Tim Sholtis DATE SUBMITTED: 12/09/99 2. CLEARANCES: (comment on back 3. EXHIBITS: Treasurer 4,~necessary) .... Concept Paper Budget & Fiscal Committ,ee~/ ,~~ Operations Com03ittee Chai ~_r~_ar~--~.~.,Z(:~ ~'~~/ - 4. SUMMAI~/Y STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: The Bureau of Justice Assistance requested Concept Papers for their third Open Solitication Discretionary Grant Program. Upon approval of the Concept Paper, the City of Bremerton will become eligible for an award of $150,000. No matching funds are required. Partnerships are required. Upgrading the Law Enforcement Records Management System is the purpose. 8. RECOMMENDATION: Apply for the grant when eligible. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: Chief Robert Forbes PULLED TABLED COUNCIL DIRECTIVE: APPROVED 11. 10. NOTICE OF DISAPPROVED DATE: AGENDA BILL NO:~~ 2. CLEARANCE COMMENTS (Continued): 4. SUMMARY SATEMENT (Continued): 5. IMPACT OF NON-PASSAGE: City would lose the opportunity for $150,000 grant award. 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT, OR OTHER RESOURCES: See Concept Paper RESEARCH RESOURCES: N/A Cover Page: 1999 Open Solicitation Bureau of Justice Assistance NOTE: All applicants must use this page as the cover of each submission. Topic Area: Gl 1. ~2. 1213. C14. Ii15. Alcohol and Crime Crime Prevention Among the Elderly Improving Access to Services in Rural and Tribal Settings Mental Health Police Partnerships El 6. Local Criminal Justice Planning Cl 7. Improving Front-End Decisionmaking CI 8. Strate~es To Strengthen the Adjudication Process El 9. Innovations in Offender Supervision and Reentry. Name of Agency Applying: Address of Agency Applying: City of Bremerton Police Department 239 4th Street Bremerton, WA 98337 -3 State ~ County/Parish/Borough 71 Tribal 2t CiW, /Municipalit~,'/Village/Town/Township 'n Other Applicable Unit of Government: (Please check only one.) Type of Agency: (Please check only one.) Concept Paper Strategy Type: ( Primat~d) Name and Title of Contact: Contact's Telephone Number: Contact's Fax Number: Contact's E-mail Address: D Court '~ Prosecutor '~ Public Defender '2 Corrections ~ Law Enforcement ~ Probation/Parole ZI Public School ~D City/Coun ,ty/State '2 Tribal ~ Other 2 Adjudication C:l Prosecution '~ Indigent Defense 2 Corrections ZI Law Enforcement Cl Pretrial Services ~ Probation/Parole ~ School-Based ~ Other If multidisciplinary, please specify strategy types. Timothy J. Sholtis, Support Manager (360) a78-5277 (360) 478-5395 Sholtis@CI.Bremerton.WA.US Is this your first federal grant proposal? Is this your first U.S. Department of Justice proposal? Was this concept paper submitted under BJA's 1997 or 1998 Open Solicitations? (If yes, please circle which year or both years.) Is your jurisdiction's population less than 25,000? Have you submitted this proposal to other federal agencies? Yes ~ No Yes ~1 No Yes ~l No Yes ~1 No Yes ~t No 15 Law Enforcement, Court, and Jail Records Management for the 21st Century Applicant background. The City of Bremerton is a municipali~ of the State of Washington that was incorporated in October 1901. The City's record keepin~ accounting, and financial reporting policies are prescribed by state statute and conform to generally accepted accounting principles for local governments. The City is the largest ciw in a rural region of more than a quarter million people, although within its incorporated borders there are fewer than 39,000 citizens. The rest live in the unincorporated suburbs and rural areas surrounding the city limits. Many of them are U.S. Navy. personnel from the Puget Sound _Naval Shipyard, Naval Station Bremerton, Bangor Submarine Base, Keypon Undersea Warfare Center, Manchester Fuel Depot, and related federal and subcontractor operations. Proposal summary_. The City. and neighbonng jurisdictions suffer from archaic, incompatible, and inefficient law enforcement records management systems. Recent internet technology has been adopted at the county level and is now available for coordinated records management, computer-assisted dispatching, interjurisdictional access; court adjudications data, jail dispositions, mug shots, an automated fingerprint identification system, and (later) mobile computer terminal access. No such comprehensive records management system is functioning anywhere in the state or throu~out most of the nation. The project involves collaborative partnerships with the county., courts, jail, four neighboring municipal jurisdictions, two tribal governments, the Economic Development CommissiorL Bremerton Chamber of Commerce. and Bremerton Board of Realtors. The proposed system will recar~mre its entire cost within its first year of operation. The front-end technology deveioped in this ?roiec wilt be made available to all neighboring jurisdictions and any other jurisdictions ready to imriement throughout the state and western re_oion of the countrx' 1 What is the problem? The immediate problems facing the City are the identificatier~ collection, evaluation, preservation, storage, retrieval, indexing, and archMng of official lax,,- enforcement documents that are now kept on outdated computer systems or housed in filing cabinets, choking city offices, and consuming a great deal of staff time. Storage of documents requires more space and a larger staffthan is available. Increasing caseloads and the volume of documents submitted have dictated increased staff time devoted to handling paper and re-enTering records information already completed once by the submitter. The police department urgenttv needs an updated system to eliminate the lack of connectivity among jurisdictions in the count','. Cumbersome or unavailable data retrieval procedures have resulted in slower response times, clogging the law enforcement system. This results in increased costs to handle calls and increased times for cases to be cleared. The police department has an archaic computer system containing hundreds of thousands of incident reports, dispositions, aliases, residences, personnel, and training records. Criminal history records are contained in four inefficient records management systems that are not Y2K compliant. These records must be converted to a new' interjurisdictional records management program on a modern computer for the year 2000 and beyond. The City has prioritized these problems in its Comprehensive Plan. This proposal enables us to bundle several critical City. of Bremerton - Law Enforcement Records Management Sxstem Innovation page 1/6 reporting systems together [computer assisted dispatching (CAD), records management system (i~MS), automated fingerprint identification system (AFIS), court records, jail dispositions, mug shots, and eventually mobile computer terminals (MCT)] and prioritize them as a unit to accomplish them more efficiently. Size and scope of problems. The City of Bremerton has been impeded in upgrading its records management system by a diminished tax base due to the relatively large amount of federally owned tax-exempt land within its borders. Recently, a $22,000,000 consent decree was signed with the Department of Ecology requiring the City to upgrade its sewage treatment systems and facilities. These conditions require the City to continually seek external funding for critical infrastructure. The crime rate in Bremerton is 20% higher than the U.S. average and 20% higher than the U.S. average for cities in the 25,000 to 49,999 population range. Yet the rate of law enforcement officers per 1,000 population in Bremerton (1.62) is 25% lower than the neighboring cities of Everett, Tacoma, and Seattle (2.01 - 2.27). Law enforcement activity has grown at a rate outpacing population trends and tax revenues. Recent passage of a statewide tax- limiting initiative has directly cut local law enforcement budgets. Community impact. An increasing percentage of tax revenues must be dedicated to paying for records management. This money is then unavailable for law enforcement activities. Disjointed or nonexistent records access persists across the county, among neighboring jurisdictions, and with the courts. Law enforcement, criminal investigations, and the criminal justice system are impeded by poor records access. Officers do not k_now the histories of vehicles or addresses that thev approach. Neighborhood crime analyses, which would het~ control crime through enhanced community policing efforts, are unavailable. Law enforcement records management costs are increasing, making the availability of law enforcement services to the community too slow for an increasing proportion of the population. Currently we have no ability to analyze incident-based data by time-of-day, day-of-week, or map grid. Neither is it possible to perform modus operamti or suspect analyses. Past results. Three records management systems have been outgrown in the last two decades. The latest system was filled to capacity with 115,000 cases in less than three years. Another 80,000 records cannot be downloaded electronically. Poor planning (a Band-Aid versus systemic approach) and the failure of one vendor created the current lo,am. Every law enforcement department in the county has its own (incompatible) records management system. Officers are unable to get criminal or vehicle histories from other jurisdictions in the county. Previously, the required computer applications just did not exist. The City of Bremel~on is a revenue-poor community. Now the county has taken the lead among jurisdictions by implementing the Intergraph Public Safety system. No such comprehensive records management system is functioning anywhere in the state, except by facsimile, nor throughout most of the nation. The county, courts, and U.S. military police are now implementing a set of new standards for comprehensive electronic records management and coordinated dispatch and emergency response through a Bureau of Justice Assistance COPS MORE grant and a Federal Emergency Management Administration grant. Recent developments in technology, especially internet/worldwide web applications such as Intergraph, have made the proposed records management strategy more City. of Bremerton - Law Enforcement Records Management System Innovation page 2/6 feasible and cost-effective than anything available in the past. The front-end technology developed in this project will be made available to all neighboring jurisdictions and any other jurisdictions ready to implement throughout the state and western region of the country. 2. What are you proposing to do and how do you intend to do it? Overview. This project was conceived to develop a reliable system for administering Bremerton's records: · Preserving essential documents while saving space and stafftime; · storing a wide variety of current materials in a format that allows easier computer-assisted access; · offering easier access to archives for officers and reducing records management staffing requirements; · coordinating records management with an automated fingerprint identification system, computer-assisted dispatching, court records, jail dispositions, mug shots, neighboring jurisdictions' records, and (later) mobile computer terminals; · improving interjurisdictional access to criminal histories of persons, vehicles, and addresses; · increasing law enforcement ser¥ices availability and reducing response times; · enhancing case processing and clearance rates; · providing a model for local Washin~on governments to adopt for 21~ century records management; and · obtaining professional services and training for the City that would otherxvise be unavailable. Linka~oe to the r~roblems. The proposed project will relocate police records to a more efficient, computerized, secure interner/wide area network svstem recentlv developed and tested by Intergraph Public Safety Co. in Alabama and adopted at the counw level here. It will upgrade the old and incompatible databases used by the police for incident reports, dispositions, aliases. residences, personnel, and training records. It will allow modern information systems professionals to provide programming services needed by the department for the database conversions. Most importantly, it will allow the conversion of hundreds of thousands of paper records to compact disks. This will save critical space and heavily burdened stafftime while improving internal records management and allowing direct access ro local and count~vide public records by the police department. These solutions will prese~'e and protect essential records under the City's management. The proposed system will improve clearance rates by clumping suspects by mo&ts operandi and allow the resolution of multiple crimes in one investigation. It will enable the identification of repeat crime victims and repeat problem locations..as reports are downloaded daily, they will be immediately available for searching by address, day, time, and names. The system will be able to automatically highlight a neighborhood that reaches selected thresholds (e.g., five calls in a month). Specific NCIC codes can be searched; separating domestic violence from all assaults; disaggregating assaults by degree; and targeting hate crimes or sex crimes by age, gender, and/or race of victims and/or suspects. The requested resources will specifically advance community policing by allowing better preparation for community meetings with up-to- date crime information about the neighborhood. The system will be able to describe exactly City of Bremerton - Law Enforcement Records Management System Innovation 33 page 3/6 what police officers have been doing in the neighborhood. The time saved bv the system will convert directly to more community policing contact. Innovation. This approach is new to the entire state of Washin~on. The public safety challenge of managing information and providing it to outside organizations that are tasked to create public policy demands that records and jail management systems be accurate, productive, easy to use, and capable of assisting users in ensuring the veracity of the information entered. Through years of trial and error, public safety agencies have developed paper forms to gather and manage information. While this is an accepted practice, the collection of such data is labor intensive and unintentional errors affect all reports that depend on the correctness of the originals. To further complicate matters, a poorly automated database allows errors to go undetected and to propagate automatically. ,4~n error introduced at one level impacts directly on the other informational components. As an example, a vehicle stop may have revealed stolen property and unregistered weapons. Information collected concerning the vehicle, the property and weapons found, the person involved, and the charges leveled against an offender are used to feed the incident report. If at any point an error is introduced, that error may filter into the incident report, corrupting the report results. By contrast, as the database automatically relates and crosschecks information, operators are immediately alerted to possible errors, users alwavs have the most accurate information available, and the reporting system produces reliable statistics on which to base informed decisions. To cope with the complexity of collecting, managing, and analyzing public safety information, the new Intergraph Public Safety (IPS) svstem applies several innovative techniques, including: Graphical Use:' l~erface -- EPS uses familiar, industr,--standard desktep GUIs that enhance production and reduce the cost of training. :\,[od~dari~,'-- EPS divides information types into modules that ensures data can be stored and retrieved as needed, then applies modern relational database design techniques, such as normalization, to analvze the relationships between data. O_uer)' b)' £xample -- EPS uses modem forms interlace techniques to make searching for information easy and natural and that limit the extents in inexact searches. This reduces system resource consumption and increases productivity. Validation Rules-- EPS employs database rules to validate information types entered and to extrapolate the information to other fields. For example, ifa date of birth is given, the age of the individual is calculated and automatically populates the AGE field. If the svstem is configured to require operators to manually insert the age, the number entered is validated against the date of birth given to ensure accuracy. [merfaces to Other Sources -- EPS accepts information collected during the call- taking and dispatching processes, allowing information to be captured as eartv and as accurately as possible and to be considered during the policy making process. Tasks. The project will begin with a thorough prioritization of essential tasks to ensure that all contingencies have been identified. The police department will oversee these tasks with the collaboration of the neighboring jurisdictions, courts, jail, county, and IPS. The renovation of the police databases will be accomplished by contracting with a professional programming company familiar with police data systems, aPter receiving competitive bids. A professional records management systems vendor will perform the installation, training, and licensing for the paper to disk conversion and accessing network. Staff will accomplish some of the conversions and some of the older records can be batch-processed by outside vendors. City, of Bre~nerton - Law Enforcement Records Management System Innovation page 4/6 Timeline. The project is designed to achieve the following objectives: Tasks Months 1. Purchase and install the Intergraph records management system (RMS) 1-3 2. Train staff 2-4 3. Convert the existing records to the Intergraph system 4-12 4. Cut off old R_MS and implement Intergraph RMS 6-18 5. Coordinate with county, cities, and tribes for interconnectivitv 6-12 6. Integrate court and jail records throug~ final dispositions 8-14 7. Enhance law enforcement participation in computer-assisted dispatching 8-18 8. Upgrade to electronic fingerprint identification and mug shot systems 8-18 9. Develop and produce neighborhood crime analyses 12-18 10. Test mobile computer terminal system interface 12-18 11. Review and revise or eliminate records processing procedures as indicated 14-18 12. Calculate cost-benefit achievements 16-18 13. Submit final report 18 14. Disseminate system procedures throughout the state and western region 18+ 3. What other a_oencies/resources xvill work with vou? The project involves collaborative partnerships with the count.,,', courts, jail, four neighboring municipal jurisdictions, two tribal governments, the U.S. milita~' police, the Economic Development Commission. Chamber of Commerce. and Board of Realtors. The county has taken the lead in installing and implementing the rntergraph svstem for access to County Central Communications. Bremerton has the largest criminal database of ail municipalities in the county. Neighboring municipalities, the U.S. milita~ police, and tribal governments are prepared to adopt the new svstem once Bremerton is on-line. The courts and jail records are already compatible with the proposed system. This will be a wholly new level of partnership among the participating agencies. This will greatly increase interjurisdictional cooperation and improve law enforcement throughout the region. The collaboration with the private sector organizations will provide them with appreciably superior neighborhood crime analvses and improved response times for both information and incident reports. 4. How will you know if your conce~t works? Measures of the effectiveness of the project will include: the number and percentage of documents stored and ret~Seved electronically; the percentage of officers' inquiries and submissions processed electronically; the number and percentage of court adjudications data, jail dispositions, mug shots, and automated fingerprint identifications handled electronically; the reduction in the number of hours spent processing records; the reduction in records processing errors; the reduction in paper copies made; the reduction in the volume of files and filing errors; and the number and percentage of law enforcement personnel participating. Ultimately, if the system works as projected, all records will be electronic and participants will submit, receive, and work with documents in electronic format. In the larger context, the project will be deemed City of Bremerton - Law Enforcement Records Management System Innovation 35 page 5/6 successful if it becomes the model for statewide electronic processing of law enforcement, court, and jail documents. In that event, the number of jurisdictions adopting the model will be a program evaluation criterion. The City's Administrative Services Manger of the police department, in collaboration with the Administrative Sergeant and the county central communications data coordinator, will measure the program outcomes listed above. Public awareness and satisfaction will be measured at neighborhood forums. The information collected will be compared to baseline levels of quantity, quality, and costs. Specific data-driven recommendations will be prepared for other jurisdictions on how to implement this system. 5. What are the costs and benefits of implementin~ the strate~ow? Costs. The estimated budget for the proposed project was prepared after consulting with several vendors and other cities that have contemplated such conversions. Network hardware and infrastructure will cost $25,090. Information Services annual support will require $27,000. The backup sever will be $47,716. Licenses for 14 workstations are $25,690. The automated fingerprint identification component will be about $25,000. The City has set aside $30,000 in capital funds for additional equipment needed for the proposed system. In addition, 4 FTE law enforcement and records staffwill be assigned to the conversion and implementation of the new system for the first year and a half of the project, for an in-kind commitment of S210,000. Thus, the total project will cost $389,496 and our grant request ors150,000 represents 38% of total project costs while the City will provide 62% of the funding needed. Benefits. Officers avera(,e, 1<_ calls of type t per shift per ofricer. Savings are estimated to range between 3 and 4 1/2 minutes each. Conse~.'atively, this means 3/'4 hour saved per shift per officer. Our authorized force is 63 officers. Thus. 3/4 hour x 63 x 228 davs= 10,773 hours saved on calls of type 1. Officers average 30 calls of type 2 per shift per officer. Savings are estimated to range between 2 and 3 1,"2 minutes each. Conservatively, this means 1 hour saved per shift per officer. Our authorized force is 63 officers. Thus, 1 hour x 63 x 228 days = 14,364 hours saved on calls of type 2. Officers average 3 hours of report writing per shift per officer. Savings are estimated at 1/2 hour each. Thus, 1/2 hour x 63 x 228 days = 7,182 hours saved. Altogether, these savings of 32,319 hours divided by 1,824 hours per FTE = 17.7 FTE officers' time saved for redeployment to community policing each year. At 535,000 dollars per year per FTE, the proposed system xvill recapture its entire cost within its first vear of operation. Additional economies in decreased records management staff labor and reduced storage space costs will yield an additional $20,000 - $25,000 in savings per year. This project compares favorably to a similar project in development in Tacoma, Washington. A comprehensive, but stand-alone, records management system there is being planned with $3,000,000 in COPS MORE grant funds. The economy and interjurisdictional accessibility of the proposed project makes it an affordable alternative for emulation and adoption by other agencies. Your support for these critical activities will enable Bremerton to meet the demands of the 21~t century and provide a model for other impacted municipalities to adapt for use nationwide. Ci~ of Bremerton - Law E~orcement Records Management System Innovation page 6/6 AGENDA BILL BREMERTON CITY COUNCIL 1. SUBJECT: U.S. Department of Justice COPS Universal Hidng Program FOR AGENDA OF: 17_/;Iz~)99 ORIGINATING DEPT: BPD ORIGINATOR: Tim Sholtis DATE SUBMITTED: 12/09/99 2. CLEARANCES: (comment on back Treasurer ~- _.~ssary) Budget & Fiscal Committee '~.,~,~ Operations Comj:~ttee Chai .rm.._.an ./~-~_,-,.,.'-/ Police Chief ~"'~ ,~. ~/~- ' 3. EXHIBITS: Grant Award Letter Budget Summary ENDORSEMENT ~' INFQ~M~TION APPROVED BY COUNCIL PRESIDENT MAYOR %,~27/. ~ / COUNCIL PRESIDENT 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: The City has been awarded $75,000 from the Department of Justice. The purpose is to hire an additional full-time officer for three years from September 1999 to September 2002. The City's matching share is $82,335.00 over three years. 8. RECOMMENDATION: Approve accepting the grant and administer it according to the budgetary terms and conditions. 9. RESPONSIBLE OFFICIAL: Mayor ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: Police Chief September 2002 PULLED TABLED COUNCIL DIRECTIVE: APPROVED 11. OF ACTIOt DISAPPROVED~ M DATE: AGENDA BILL NO: CLEARANCE COMMENTS (Continued): SUMMARY SATEMENT (Continued): 5. IMPACT OF NON-PASSAGE: The funds will be lost to the City 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT1 OR OTHER RESOURCES: The funds will be used towards funding of one full-time officer's salary, wages, and benefits according to the approved budget. RESEARCH RESOURCES: N/A U. S. Department of Justice Office of Community Oriented Policing Services COPS Universal Hiring Supplemental Award Application Organization's Name: Grant #: ORI #: Vendor #: Law Enforcement Executive Name: Address: City, State, Zip Code: Telephone: Government Executive Name: Address: City, State, Zip Code: Telephone: Bremerton, City. of 95CFWX3977 WA01801 916001231 Acting Chief Robert D. Forbes 239 4th Street Bremerton, WA 98337 (360) 478-5220 (360) 478-5395 Mayor Lynn S. Horton 239 4th Street Bremerton, WA 98337 (360) 478-5266 (360) 478-5883 Award Start Date: March 1, 1995 Supplemental Award Start Date: September i, I999 Previous Award Amount: S150,000 Supplemental Award Amount: S75,000 Total Award Amount: S225.000 Previous Award End Date: Revised Award End Date: August 31. 1998 August 31,2001 Previous Number of Officers: Full Time: 2 Part Time: 0 Supplement to Number of Officers: Full Tim e: 1 Part Time: 0 Total Number of Officers: Full Time: 3 Part Time: 0 Nlm->., Lou Lear>.'. Acting Director SEP 1 5 199g Date By signing this award, the s ig natory officials are a greei ng to a bide by the Co nditions of Grant Awa rd found on the rev erse side of th is document: Signature of Law Enforcement Executive with the authority to accept this grant award. Robert D. Forbes, Chief of Police Typed Name and Title of Law Enforcement Executive. 12/8/99 Date Signature of Government Executive with the authority to accept this grant award. Lynn S. Ho~ton, Mayor Typed Name and Title of Govemment Executive. 12/10/99 Date Acct CLass: 9R220201 ,3 6i Award ID: 56424 CONDITIONS OF SUPPLEMENTAL GRANT AWARD The funding under this Universal Hiring Program Supplemental Grant Award may only be used for the payment of the approved salaries and benefits of those additional, newly hired officers funded under your agency's Universal Hiring Program Supplemental Grant Award. Unless approved in writing by the COPS Office, the funding under this Supplemental Grant Award may not be applied to officers hired before the Supplemental Grant Award Start Date printed on the reverse side. In addition, the funding may not be used to hire officers to fill current vacancies for which local funding is available. 2. Your agency remains subject to the same terms and conditions as were set forth in the original FAST, AHEAD, or UHP Award. Your agency agrees to complete and keep on f'de, as appropriate, an Immigration and Naturalization Service. Employment Eligibility Verification Form (I-9). This for is to be used by recipients of federal funds to veri~ that persons are eligible to work in the United States. o Your agency is expected to retain the positions funded by COPS Universal Hiring Program grant funds at the conclusion of the grant, in accordance with the retention plan contained in your grant application. U. S. Department of Justice Office of Community Oriented Po licing Services (COPS) Office of the Director 1100 Vermont Avenue, NW Washington, DC 20530 Acting Chief Robert D. Forbes Bremerton, City of ORI# WA01801 239 4th Street Bremerton, WA 98337 September 14, 1999 Dear Acting Chief Forbes: Congratulations on receiving a COPS Universal Hiring Program grant. Your grant for additional officers will take the form ora "supplement" of additional funding to your previous COPS award. Enclosed are your supplemental award and a list of conditions that apply to your grant. You should read and familiarize yourself with these conditions. Note that your grant award number is the same and your grant period has been extended. The final a~vard amount reflects the original amount of your COPS FAST, COPS AHEAD or UHP grant plus the award amount for the Universal Hiring Award. In addition, the number of officers includes the number awarded under a previous grant program. There are txvo methods of payment that you can use to access your grant funds: Phone Activated Paperless Request System (PAPRS) and Letter of Credit Electronic Certification Systems (LOCES). An explanation of both the PAPRS and LOCES methods of payment are provided in this award package. In emergency situations, you may use a Revised H-3 (Request for Payment form) if it has been cleared with an Office of the Comptroller Accountant prior to submission. We have enclosed a set of mailing labels for your convenience. You may use the labels to address any correspondence to our office. To accept your grant, please sign the grant award and return it to the COPS office at the address on the mailing labels, within 90 days. Failure to return the signed award document in the 90 day period could result in withdrawal of the grant without notice from the COPS office. We appreciate the opportunity to expand our partnership. Please let us know if we can be of any assistance. Sincerely, Mary Lou Lear~ Acting Director U. S. Department of Justice Office of Community Oriented Policing Services (COPS) Grants Administration Division 11 O0 VermontAvenue, NW Washington, DC 2053 0 Memorandum To: Robert Forbes, Acting Chief' Bremerton, Ci.ty of CR From: Robert A. Phillips, Assistant Director, Grants Administration e: Approved Budget A financial analysis of budgeted costs has been completed. Costs under this supplemental award appear reasonable, allowable, and consistent with existing guidelines. ORI: WA01801 Grant #: 95CFWX3977 Year 1 - Costs Per Full-Time Officer: Changes Approved Breakdown Change geaso rs Annual Salary: Fringe Benefits: FICMSocial Security: Healfl~ Insurance: Life Insurance: Vacation: Sick Leave: Retirement: Worker's Comp: Unemployment: Other 1: Industrial Insurance Other 2:Deferred Comp Other 3:Clothing & Cleaning Total Sala~.w and Fringe Benefits: $41,076 S0 $9,552 S~775 $596 $0 $5,278 $0 $120 $0 $0 $0 $0 $0 $2,165 $0 $520 $0 $0 $0 $51 $0 $822 $0 $0 $-775 $50,628 I -~775 1.45% of the base salarv Unallowable Cost Unallowable Cost Full-Time Officer Costs: Project Costs Per Officer: Salaries and Fringe Benefits: Federal Share: Applicant Share: $157,335.00 $75,000.00 $82,335.00 Total Officers: September 9, 1999 S-1 Total Changes: Total Project Costs: Salaries and Fringe Benefits: Federal Share: Applicant Share: -$1,725 $157,335.001 $75,000.00 $82,335.00 Rev5 Budget Summary - Important Notice During the review of your COPS Universal Hiring Program budder mfomtation, the Ofl~ce of the ComFtroller, Office of alu.race Programs or the COPS Oj/ice amended the but(get,n formation submittedwith tour application. These adjustments aJfect.vour budget summar, v. The COPS Ofl~ce modifiedyour budget summa©; to reflect thexe changes attd to meet legislative requirements. Please excnnme the Revised Budget Summary below. COPS Office staff have changed the Federal Share. #re local share or bo#z shares. If you have atLv questiom, plecz~e contact.vour grant advLvor at the COPS Office, Thank ),u Jbr ),out' attention to this matter. ORI: WA01801 Organization: Bremerton, City of The total three year cost for salaries and benefits per full-time officer requested The total amount of federal funds per filll-time officer requested is: The total three year cost for salaries and benefits per part-time officer requested The total amount of federal funds per part-time cf fleer requested is: $I57,335.00 $75,000.00 $0.00 $0.00 Under COPS grants, the Federal share oftotal salm'ie~: and benefits must decrease each year leading to full local funding by the fourth 3'ear of officers' employment. At the stone time 3,our local share must increase each year. Furthermore. Federal ftmds per officer cannot exceed 75% of three years saimy and benefits, or $75,000, whichever is less. We have prepared the following table for your review. If these amounts do not meet 3'our needs, please provide revised fib, res in the blank table below. Thank you. Full Time Federal Share (must decrease): Local Share (must increase): Total Salaries/Benefits: Federal Share (must decrease): Local Share (must increase): Total Salaries/Benefits: Part Time Federal Share (must decrease): Local Share (must increase): Total Salaries/Benefits: Federal Share (must decrease): Local Share (must increase): Total Salaries/Benefits: Year 1: Year 2: Year 3: Totals: $30,000 $25,000 $20,000 $75,000.00 $20,628 $27,284 $34,423 $82,335.00 $50,628.00 $52,284.00 $54,423.00 $157,335.00 $0 $0 $0 $0.00 $0 $0 $0 $0.00 $0.00 $0.00 $0.00 $0.00 The undersigned agrees to adhere to the fmancial commitments outlined above. Name (typed) of Authorized Official: Title: Signature: Date: AGENDA BIIJ. BREMERTON CITY COUNCIl, 1. SUBJECT: Change Order No. 3 with FOR AGENDA OF: December 22, 1999 Mid-Mountain Contractors, Inc. for 36-Inch Water ORIGINATING DEPT: PW&U En~ineering Div. Transmission Improvements, Gorst to Reservoir 4 ORIGINATOR: Randy Witt, City Engineer DATE SUBMITTED: December 13, 1999 2. CLEARANCES: (comment on back Director, Public Works/Utilities ' A. Change Order No. 3 City Attorney .___~.-~ ,c~, 6 ~,~B. Location Map City Treasurer <~ ~'"'"'" '~ Purchasing Agent .~ ', , , .~ ., _~ , ~ . ,~ ,..~ cou=, Operations Committee ~.~' '3.3(~;~r~ ff _ . ~ cou cm × MAYORW/.~..~.j{_~,r/,,,_.,,..~ COUNCILPRESDENT 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: The 36-Inch Water Transmission Improvements, Gorst to Reservoir 4 contract was awarded to Mid-Mountain Contractors, Inc. in September 1998 in the amount of $4,057,353.45. Authorization is requested for the Mayor to execute Change Order No. 3 for $205,095.13. Change Order No. 3 is the close-out change order for this project. The most significant adjustments are in quantities for rock excavation, controlled-density fill and bank-run trench backfill to final values. The change order also includes an amount for additional tunneling work due to changed subsurface conditions. If approved, Change Order No. 3 will increase the final contract amount by 5 percent, to $4,262,448.58. Sufficient funds exist in the project budget for this work. 8. RECOMMENDATION: The City Council approve Change Order No. 3 for the 36-Inch Water Transmission Improvemems, Gorst to Reservoir 4 contract in the amount of $205,095.13 and authorize the Mayor to execute the same. 9. RESPONSIBLE OFFICIAL: City Engineer ENFORCEMENT OFFICIAL: N/A EXPIRATION DATE: REVIEW DATE: PULLED TABLED COUNCIL DIRECTIVE 10. NOTICE OFACTION APPROVED DISAPPROVED 11. AGENDA BILL I e CLEARANCE COMMENTS: 5. IMPACT ON NON-PASSAGE: Close-out of this project will be delayed and a dispute with the comractor will likely arise regarding final quantities and additional work. 6. IMPACT ON STAFFING~ BUDGETS~ FACILITIES~ EQUIPMENT OR OTHER RESOURCES: Staffing: Budget: Facilities/Equipment: No impact. The project is complete and the transmission main is in service. No impact. This project's construction was included in the 1998 and 1999 budgets at $5.7 million; the final contract amount is below budget. No impact. 7. RESEARCH SOURCES CITY OF BREMERTON CHANGE ORDER Project Name 36" Water Transmission Improvements Project No. R6250305 Contractor Mid-Mountain Contractors, Inc. Page __ Contract Change Order No. 3 Odg. Contract Amt. $ 4~057,353.45 Prev. Appvd. Changes $ 0.00 This Change $ 205,095.13 Revised Contract Amt. $ 4,262,448.58 I of I Days 190.0 Days 40.0 Days 0.0 Days 230.0 This Change Order covers changes to the subject contract as described herein. The ContractOr shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order Items for the following lump sum prices agreed upon between the Contractor and the City of Bremerton. Increase in (Decrease) Change Contract in Contract Contract Time Description of Changes Amount Amount Extension ($) * ($) (Deduction) 1. Consolidate Changed Quantities & Force Account $ 205,095.13 $ 0.00 None (See Attachment 1) Totals $ 205,095.13 $ 0.00 None The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the Contract Price specified for each item, including any and all supervision, overhead, impact or other costs of any kind whatsoever relating to the changes in the work, and as to the extension or reduction of the Contract Time, if any, for completion of the entire work on account of this Change Order. The Contractor hereby agrees to furnish all labor and materials and perform all other necessary work, whether directly or indirectly related to the approved Contract Time extension or reduction, required to complete the Change Order items. This Change Order document will become a supplement of the Contract and all provisions will apply hereto. It is understood that this Change Order shall become effective when approved by the City of Bremerton. Recommended: ~"-. ~*. ~ /Project Engineer Recommended:<'~-'l~"c~u~, t,O ~ /City Engineer Accepted: ~"'"~~ractor Approved: /Mayor Date: Date: Date: Date: Date: 12/13/99 Page: 1 36-Inch Water Transmission System Improvements, Gorst To Reservoir 4 Change Order No. 3 - Attachment No. I Final Quantity & Cost Report ITEM DESCRIPTION Unit Unit Price Mobilization Removal of Structures & Obstructions Temp. Water Pollution & Erosion Control Trimming & Cleanup Gravel Base Crushed Surfacing Top Course Asphalt Concrete Pavement CL B Ballast Conc. Inlet Catch Basin Type 1 Catch Basin Type 2, 72 Schedule A. Culv. Pipe 12 In. Diam. Schedule A. Culv. Pipe 18 In. Diam. Cleaning Existing Drainage Structure Removal and Replacement of Unsuitable Marl Bank Run Gravel For Trench Backfill Gravel Backfill for Pipe Zone Bedding or Extra Excavation Class B. $73,385.00 50,000.00 8,60000 12,500.00 16.00 16.00 60.00 20.00 700.00 900.00 3,000.00 40.00 50.00 6,500.00 25.00 1900 20.00 0.10 Bid Quantity 1 1 1 1 1215 880 890 150 Final Quantity 1 1 1 1 1693 1995 1270 377 Bid Cost $73,385.00 50,000.00 8,600.00 12,500.00 19,440.00 14,080.00 53,400.00 3,000. O0 Final Cost $73,385.00 50,000.00 8,600.00 12,500.00 27,083.36 31,927.20 76,170.60 7,539.20 7 6 1 1 1 1 40 29 40 11 1 1 1,500 52 1,650 5150 13,364 9,589 4410 14,095 4,900.00 900.00 3,000.00 1,600.00 2,000.00 6,500.00 37,500.00 31,350.00 103,000.00 1,336.40 4,200.00 900.00 3,000.00 1,160.00 550.00 6,500.00 1,299.00 182,183.40 88,197.00 1,409.47 Cost Difference $0.00 0.00 0.00 0.00 7,643.36 17,847.20 22,770.60 4,539.20 (700.00) 0.00 0.00 (440.00) (1,450.00) 0.00 (36,201.00 150,833.40 (14,803.00 73.07 Date: 12/13/99 Page: 2 36-Inch Water Transmission System Improvements, Gorst To Reservoir 4 Change Order No. 3 - Attachment No. IFinal Quantity & Cost Report ITEM DESCRIPTION Unit Unit Price Quantity Quantity Cost Cost Difference 19 Rock Excavation CY 50.00 1226 2237 61,300.00 111,840.50 50,540.50 20 Extra Trench Excavation CY 18.00 1050 593 18,900.00 10,673.64 (8,226.36) 21 Butterfly Valve 18 In. EA 5,000.00 6 6 30,000.00 30,000.00 0.00 22 Butterfly Valve 36 In. EA 15,000.00 10 11 150,000.00 165,000.00 15,000.00 23 CI.52 Ductile Iron Pipe for Watermain, 18 In. Diam. (RJ) LF 65.00 392 436 25,480.00 28,340.00 2,860.00 24 CI.50 Ductile Iron Pipe for Watermain, 18 In. Diam. (RJ) LF 75.00 90 128 6,750.00 9,600.00 2,850.00 25 CI.50 Ductile Iron Pipe for Watermain, 18 In. Diam. (PO J) LF 45.00 1570 1731 70,650.00 77,895.00 7,245.00 26 'CI.52 Ductile Iron Pipe for Watermain, 36 In. Diam. (PO J) LF 175.00 1735 1725 303,625.00 301,875.00 (1,750.0d) 27 ci.52 Ductile Iron Pipe for Watermain, 36 In. Diam. (R J) Ph. 1 LF 45.00 1581 1650 71,145.00 74,250.00 3,105.00 28 CI.52 Ductile Iron Pipe for Watermain, 36 In. Diam. (R J) LF 179.00 8691 8854 1,555,689.00 1,584,814.09 29,125.09 29 Disinfection and Testing LF 1.00 14060 14253 14,060.00 14,253.00 193.00 30 Connection Assembly EA 10,000.00 7 7 70,000.00 70,000.00 0.00 31 Comb. Vacuum Relief Valve Assembly 6 In. EA 3,000.00 2 2 6,000.00 6,000.00 0.00 32 Comb. Vacuum Relief Valve Assembly 3 In. EA 2,000.00 1 1 2,000.00 2,000.00 0.00 33 Comb. Air Release/Air Vacuum Valve Assembly 2 In. EA 2,000.00 4 4 8,000.00 8,000.00 0.00 34 Air Release Valve Assembly 1 In. EA 1,500.00 9 7 13,500.00 10,500.00 (3,000.00) 35 Hydrant Assembly EA 3,200.00 2 2 6,400.00 6,400.00 0.00 36 Blowoff Assembly, 2 In. EA 1,800.00 1 1 1,800.00 1,800.00 0.00 37 Phase 1 Traffic Control LS 10,000.00 I I 10,000.00 10,000.00 0.00 Date: 12/13/99 Page: 3 36-Inch Water Transmission System Improvements, Gorst To Reservoir 4 Change Order No. 3 - Attachment No. I Final Quantity & Cost Report ITEM DESCRIPTION Unit Unit Price 38 ]Phase 2 Traffic Control I 39 IPhase 3 Traffic Control ] 40 ]Construction Signs Class A I 41 I Paint Stripe -'~'1 42 ISeeding Fertilizing and Mulching ~ I 43 IMeter Vault and Appurtenances / 44 JCathodic Protection I 45 154 Inch Steel Casing Pipe ~ 46 130 Inch Steel Casing Pipe ~ 47 IHorizontal Jacking ~ 48 IReservoir Inlet Pipe and Appurtenances, Phase 1 ~ 49 ~Concrete Anchor with Drain ~ 50 ~Controlled Density Fill / 51 ]Force Account ~ - ]Additional Borin~/Jackin~ Work LS 50,000.00 LS 8,5O0.0O SF 8.00 LF 0.25 AC 1,500.00 LS 32,000.00 LF 20,000.00 LF 200.00 LS 500.00 EA 75,000.00 LS 50,000.00 LS 10,000.00 CY 50.00 EST 175,000.00 N/A I N/A Bid Quantity 1 1 100 4250 2 1 1 432 15 3 1 1 4300 EST N/A Final Quantity 1 1 100 0 4 1 1 432 15 3 1 1 1339 N/A Bid Cost 50,000.00 8,500.00 800.00 1,062.50 3,000.00 32,000.00 20,000.00 86,400.00 7,500.00 225,000.00 50,000.00 10,000.00 215,000.00 175,000.00 N/A Final Cost 50,000.00 8,500.00 800.00 0.00 5,250.00 32,000.00 20,000.00 86,400.00 7,500.00 225,000.00 50,000.00 10,000.00 66,950.00 218,748.96 60,073.94 Cost Difference 0.00 0.00 0.00 (1,002.50) 2,250.00 0.00 0.00 0.00 0.00 0.00 0.00 (148,050.00) 43,748.96 60,073.94 Totals (Not Including WSST): $3,941,068.36 $205,015.46 PROJECT LOCATION LOCATION AGENDA BILL BREMERTON CITY COUNCIL S~CT: Resolution expressing Council's support for proposed Parks and Recreation facility projects. FOR AGENDA OF: December 22, 1999 ORIGINATING DEPT: Parks & Recreation ORIGINATOR: Cris Gears, Director DATE SUBMITrED: December 16, 1999 2. CLEARANCES: (Comment on back if necessary) //~.tg/ Parks & Recreation Director: '_//~~,_/.L~ Fiscal & Budget Committee: Study Session 12-15-99 Operations Committee: Study Session 12-15-99 3. ATrACHMENTS: __ APPROVED BY COUNCIL PRESII~. i~O UB TI' : MAYOR: (~ ~¢.,,v "Z~. ~/-~)~ COUNCIL PRESIDENT: . . . .~ g ,,-,~'. / ' 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: After more than a year of hard work, the citizen-based Y2R (Yes to Recreation!) Committee, in conjunction with the Parks and Recreation Commission and City staff, has developed a set of recommendations designed to address the community's recreation needs. The proposal calls for the City to issue voter-approved bonds for Parks and Recreation projects which include: a new Recreation Center in downtown Bremerton; upgraded Senior recreation facilities in East Bremerton; and multi-purpose athletic fields at Pendergast Regional Park. The proposed Resolution (attached) articulates Council's support for the recommended projects, and expresses Council's appreciation for the hard work and dedication of the citizen-based Y2R Committee and the Parks and Recreation Commission. 8. RECOMMENDATION: Motion to approve Resolution ~o. ~-/.?, 2k. 9. RESPONSIBLE OFFICIAL: Cris Gears ENFORCEMENT OFFICIAL: Cris Gears EXPIRATION DATE: REVIEW DATE: PULLED TABLED COUNCIL DIRECTIVE: 10. NOTICE OF ACTION APPROVED DISAPPROVED DATE: 2. CLEARANCE COMMENTS: 5. IMPACT OF NON-PASSAGE: This may be the last chance prior to a special bond election for Council to express its position on the Y2R Committee's proposal. Non-passage could leave doubts about Council's support for the proposed projects. 6. IMPACT ON STAFFING~ BUDGETS~ FACILITIES~ EQUIPMENT OR OTHER RESOURCES: None. 7. RESEARCH SOURCES: RESOLUTION NO. 2732 A Resolution of the Bremerton City Council Expressing Support for Proposed Parks and Recreation Facility Projects WHEREAS, the citizens of the City of Bremerton, through questionnaires, mail-in surveys and phone surveys, have consistently expressed an interest in the development of improved community recreation facilities; and WHEREAS, upon request of the City Council, members of a citizen's committee, working in conjunction with the Parks and Recreation Commission and City staff, have developed a set of recommendations designed to address the well established need for improved community recreation facilities; and WHEREAS, the Committee, Commission and staff worked for more than a year conducting meetings, researching alternatives, gathering community input, and evaluating numerous options before developing a set of final recommendations for Council's consideration; and WHEREAS, the Council has had an opportunity to thoroughly review, consider and discuss said recommendations; and WHEREAS, the final recommendations are intended to provide the City of Bremerton with public facilities that will: · Meet clearly established needs for community recreation, · Reduce reliance on local taxes to operate parks and recreation programs, · Replace outdated facilities which require on-going tax support, and will · Serve as a source of pride for the entire community; NOW THEREFORE, BE IT RESOLVED BY THE BREMERTON CITY COUNCIL, that the committee's..fir~ recommendations for community recreation facilities, including a new ~v~mew~n recreation center, upgraded Senior recreation facilities, and multi-purpose athletic fields for youth and adult activities at Pendergast Regional Park are hereby accepted,.e, n4os~ -ar~-sml:~m~ by the City Council; AND BE IT FURTHER RESOLVED, that the City Council hereby expresses its sincere appreciation to the citizens of Bremerton who served on this committee and the Parks and Recreation Commission for their hard work and dedication. Adopted by the City Council of Bremerton the __ day of December, 1999. MIKE SHEPHERD Council President AGENDA BILL BREMERTON CITY COUNCIL s~cr: Ordinance (first reading) establishing Special Election date of March 14, 2000 for Parks and Recreation Bond FOR AGENDA OF: December 22, 1999 ORIGINATING DEPT: Parks & Recreation ORIGINATOR: Cris Gears, DireCtor DATE SUBMITYED: December 16, 1999 2. CLEARANCES: __ 3. ATrACHMENTS: (Comment on back if necessary) ///~4 //'..4 Parks & Recreation Director: / e/~'~i~_~4~'x - Proposed Ordinance City rreasure~.~ - Description of proposed Y2R Projects Fiscal & Budget Committee: Study Session 12-15-99 Operations Committee: Study Session 12-15-99 ENDORSEMENT _~ INFO.R~A/TION APPROVED BY COUNCIL PRESID ~/~ENT_FOR S[[RMITFAL~; / MAYOR~ ~- ~-~. COUNCIL PRESIDENT: 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: After more than a year of conducting meetings, undertaking research and evaluating public input, the citizen-based Y2R (Yes to Recreation!) Committee, in conjunction with the Parks and Recreation Commission and City staff, has developed a comprehensive proposal to address needs for community recreation facilities. The Y2R Committee is recommending that the City: construct a new Recreation Center in downtown Bremerton; upgrade Senior recreation facilities in East Bremerton; and complete the long-awaited development of multi- purpose athletic fields at Pendergast Regional Park. To fund these projects, it will be necessary to hold a Special Election to seek approval from the City's voters to issue $16,000,000 in general obligation bonds. The proposed Ordinance (attached) would establish March 14, 2000 as the date of the Special Election. o RECOMMENDATION: Motion to approve Ordinace on first reading. Hotion to pass Ordinance No. on second reading. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: Cris Gears Cr/s Gears PULLED TABLED COUNCIL DIRECTIVE: I0. NOTICE OF ACTION APPROVED DISAPPROVED DATE: 2. CLEARANCE COMMENTS: IMPACT OF NON-PASSAGE: Failure to approve the proposed Ordinance would effectively stop progress on this project and would derail the efforts put forth by the Y2R Committee, the Parks and Recreation Commission and staffover the past twelve momhs. o IMPACT ON STAFFING, BUDGETS~ FACILITIES~ EQUIPMENT OR OTHER RESOURCES: Approval of the proposed Ordinance would commit the City to pay for the expense of a Special Election. If the bond measure is approved by voters, the election costs would be paid out of bond proceeds. If the bond measure fails at the polls, election costs would be paid fi.om existing City funds. 7. RESEARCH SOURCES: Final draft of this Ordinance is subject to review by the City's Bond Counsel. DRAFt FOR FIRST READING CITY OF BREMERTON, WASHINGTON ORDINANCE NO. AN ORDINANCE of the City of Bremerton, Washington, relating to City parks and recreational facilities; providing for the incurring of indebtedness, issuing of bonds and levying of excess taxes for the purpose of paying the cost of the development, construction, and improvement of City park and recreational facilities; declaring the cost of such development, construction, and improvement as nearly as may be estimated; providing for the borrowing of a total not to exceed $16,000,000, and selling general obligation bonds to pay the cost thereof; such bonds to be payable by annual property tax levies to be made in excess of regular property tax levies; and providing for the submission of the proposition of incurring such indebtedness, issuing such bonds and levying such taxes to the qualified voters for the City at a special election to be held therein on March 14, 2000. WHEREAS, the City of Bremerton, Washington (the "City"), is in need for the public health, welfare and convenience of the development, construction, and improvement of City parks and recreational facilities; and WHEREAS, the City does not have available sufficient funds to meet the estimated cost of such improvements, NOW, THEREFORE, THE CITY OF BREMERTON DOES ORDAIN: Section 1. The City shall develop, construct, and improve City parks and recreational facilities, and the cost of which, including the cost of issuing and selling the bonds provided for in this ordinance, is declared to be, as nearly as may be estimated, $16,000,000. Section 2. The City shall borrow not to exceed $16,000,000 on the credit of the City, and shall issue and sell its general obligation bonds therefor for strictly municipal capital purposes other than the replacement of equipment, to provide the funds for the purposes specified in Section 1 of this ordinance. Costs of engineering, planning, financial, legal and other services lawfully incurred incident to the purposes specified in Section 1 of this ordinance shah be appropriate capital costs to be paid from the proceeds of the bonds provided for by this ordinance. Section 3. The general obligation bonds authorized by this ordinance shall bear interest, and shall mature within twenty years fi.om date of issue, but may mature within a lesser time in such amounts, and shall be sold in such manner, as the City Council shall determine. The life of the improvements to be acquired by the issuance of the bonds is found to be at least twenty years. The bonds shall be paid by annual property tax levies made in excess of regular property tax levies, without limitation as to rate or amount, sufficient in amount to pay the principal of and interest of the bonds when due, and the bonds shall so provide. The date, interest rate or rates, maturities, option of prior redemption, form and covenants of the bonds shall be fixed hereafter by ordinance of the City Council, and the bonds shah be issued and sold when required in one or more series, and may be combined with any other series of authorized general obligation bonds. Pending the issuance of the bonds and receipt of proceeds thereof, the City Council may authorize interim interest-bearing warrants or other short-term obligations to pay for carrying out the purposes of the bonds, and the costs of such warrants or short-term obligations shall be included in the costs of those purposes. Section 4. The Auditor of Kitsap County, Washington, as ex officio Supervisor of Elections, is requested to call and conduct a special election to be held in the City on March 14, 2000, for the purpose of submitting to the qualified electors of the City for their approval the question of whether or not the City shall borrow an amount not to exceed $16,000,000, issue its general obligation bonds therefor for capital purposes only, other than replacement of equipment, and levy excess taxes necessary to redeem the bonds as herein set forth. Section 5. The City Clerk is directed to certify to the Auditor of Kitsap County, Washington, as ex officio Supervisor of Elections, at least 45 days prior to March 14, 2000, special election date, a copy of this ordinance and the proposition to be submitted at that special election in the form of a ballot title as follows: PROPOSITION NO. 1 PARKS AND RECREATIONAL FACILITIES IMPROVEMENT AND DEVELOPMENT BONDS - $16,000,000 Shall the City of Bremerton, Washington, borrow $16,000,000 to develop, construct, and improve City parks and recreational facilities by issuing and selling general obligation bonds therefor maturing within twenty years, levy annual excess property taxes necessary to redeem the bonds and establish fees necessary to fund operating expenses of the facilities, all as provided in Ordinance No. BONDS AND FEES... YES [] BONDS AND FEES... NO [] APPROVED by the City Council on first reading this day of ,1999. PASSED by the City Council of the City of Bremerton, signed by the Mayor and attested to by the City Clerk in authentication of such passage this day of ,1999. ATTEST: KATHLEEN L. McCLUSKEY, Clerk LYNN HORTON, Mayor APPROVED AS TO FORM: GLENNA MALANCA City Attorney The Y2R* Campaign: Proposed Project Development Strategy New Community Recreation Center Construct a 60,000 square foot state-of-the-art Recreation Center on property east of the JC Penney building with: aerobic and workout facilities; a fully equipped gymnasium; indoor track; indoor year-round aquatic park; meeting rooms; banquet facilities; special areas for tots, youth, teens and seniors; and 2000-250 parking spaces beneath the building. Funding is to be provided from voter-approved GO bonds. Facility would open in early 2002. Cost: $15,000,000 Sheridan Park Solicit proposals for Sheridan Park from local service providers for operation and maintenance of the facility, with emphasis (if possible) on senior services. If no acceptable proposals are received, market property for private development. Cost: None Senior Center in Manette If an acceptable proposal for Sheridan Park can meet senior programming needs, transfer Manette's programs to Sheridan Park. If no acceptable proposals for Sheridan Park are received, schedule active Senior programs (badminton, pickle-ball, Senior Fair, etc.) at new Recreation Center; make modest improvements to Manette (including additional parking); and allow remaining programs to transition into new Recreation Center over a 5-10 year period. Cost: $100,000 Jarstad Aquatic Center Develop partnership with YMCA to improve efficiency and cost-effectiveness of operations and maintenance of facility. Continue to provide public access to pool. Pendergast Regional Park Develop multi-purpose athletic fields for youth and adult activities at Pendergast Park with funding provided as part of the voter-approved GO bonds. Cost: $750,000 Park maintenance operations Vacate existing facilities at Sheridan Park; expand and beautify waterfront park property on the south/west side of Lebo; move operations to NAD Park (utilizing the site of the log home for office and storage facilities). If NAD site isn't possible, move maintenance operations to Stephenson Canyon (adjacent to existing nursery). Cost: $150,000 Parking concerns for Downtown Coordinate the management and operation of all on-street and off-street public parking facilities to generate maximum revenue while ensuring an adequate amount of free, safe parking for Recreation Center customers. * Y2R = Yes to Recreation! (Revised 12-16-99 by CAG) AGENDA BILL BREMERTON CITY COUNCIL 1.. SUBJECT: ORDINANCE NO. , FOR AGENDA OF: VACATING PORTIONS OF WASHINGTON ORIGINATING DEPT: AVENUE, FRONT (FIRST) STREET AND AN ORIGINATOR: ALLEY IN ASSOCIATION WITH THE DATE SUBMITTED: BREMERTON TRANSPORTATION CE,I~TERfftRI3flECT. 2. CLEARANCES: (comment on back ifl~l::~_~Jl~)(~,t~~.,..~ ~..~ ' · 3. EXHIBITS Director, Public Works/Utilities ./4f~. ~"~., ,q A. Ordinance No. City Attorney (/../J/,Y~~~ B. Location Map. City Clerk "~,~./,~_ ~ C. Engineering Report. Director, Community Development ~ ~ ,-~ ......a---~' Council Budget & Finance Committee Operations Committee ~.-'~.,_ ~'"~~~q:~ - x December 22, 1999 PW&U, Engineering Div. Randy Witt, City Engineer/~, December 6, 1999 APPROVED BY COUNCIL PRESDENT F~AL: COUNCIL PRESIDENT 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: Kitsap Transit and Washington State Ferries have petitioned the City to vacate portions of Front (First) Street, Washington Avenue and the alley south of Front (First) Street and east of Washington Avenue for construction of the Bremerton Transportation Center. On November 17, 1999, the City Council passed Resolution No. 2728 setting a hearing date of December 22, 1999 for this proposed vacation. In accordance with BMC Chapter 11.20, all postings, mailings and notifications of this heating have been made. An Engineering Report has been prepared (attached) that addresses the background, shoreline access, compensation and other issues relevant to the street vacation. The Engineering Report further addresses the heating considerations that the City Council needs to determine at the conclusion of the vacation in accordance with BMC 11.20.120. A staff recommendation is provided on each of these issues. The action before the City Council is to approve, disapprove or modify, the proposed vacation. Staff recommends approval of the vacation as requested. 8. RECOMMENDATION: A. Motion to approve the attached Ordinance, vacating portions of Washington Avenue, Front (First) Street and an alley in association with the Bremerton Transportation Center project, upon first reading. B. Motion to pass Ordinance No. , vacating portions of Washington Avenue, Front (First) Street and an alley in association with the Bremerton Transportation Center project, upon second reading. 9. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: City Engineer N/A PULLED TABLED COUNCIL DI2KECTIVE 10. NOTICE OF ACTION APPROVED DISAPPROVED 11. AGENDA BILL 2. CLEARANCE COMMENTS: 5. IMPACT ON NON-PASSAGE: The portions of Washington Avenue, From (First) Street and the alley in the Bremerton Transportation Center area will remain as City rights-of-way. Retaining this right-of-way will not allow the Bremerton Transportation Center project to market its retail space in an effective manner due to a cloud that will exist on the Title. Non-passage of the vacation ordinance may also conflict with the Master Development Agreement for the Sinclair Landing Project to which the City is signatory. 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES: The compensation for the right-of-way vacation ($338,757.00) is a City contribution to the project that can be used by Kitsap Transit as a match for other project funding. 7. RESEARCH SOURCES 99333 AVM MO1 /W AV ttOII I._ ~! Z STREET VACATION REQUEST AREA MAP Section 14, 13, 24, Township 24 N, Range 1 E, Kitsap County Wa. Portions of Front (First) Street, Washington Avenue and an alley in association with construction of Bremerton Transportation Center Project. ..... 4TH.. ~,L kk S TRE~T I I I I I I I ~1~ I~1 I lA I. I~ I -] 1ST: --7---- 2,,¥D S-T-RE_~F -~ BREtdER TON TRANSPOR TA CENTER VACATION AREA F,o----t ? 001/ 06 J ,.y ',4 // / ,/ / / ,/ / ~ Filed for Record at Request of: When Recorded Return to: Name: Bremerton City Clerk Address: 239 Fourth Street Bremerton, WA 98337 Document Title: Ordinance No. Reference Number of Document Assigned or Released: Grantor's Name: City of Bremerton Grantee's Name: Kitsap Transit Tax Parcel #: Not Applicable. Abbreviated Legal Description: Not Applicable A PORTION OF FRONT (FIRST) STREET, WASHINGTON AVENUE AND AN ALLEY WITHIN THE PLAT OF THE TOWN OF BREMERTON, AS RECORDED IN VOLUME 2 OF PLATS ON PAGE 30, RECORDS OF KITSAP COUNTY, SEC 24, T24N, R1E, W.M. ORDINANCE # AN ORDINANCE Vacating portions of Washington Avenue, Front (First) Street and an alley in association with construction of the Bremerton Transportation Center Project. WHEREAS, Kitsap Transit and the Washington State Ferries petitioned the City to vacate portions of Washington Avenue, Front (First) Street and an alley in association with construction of the Bremerton Transportation Center Project; and WHEREAS, notice of the City Council hearing on said vacation has been posted and published in accordance with the law; and WHEREAS, the City Council finds that the portion of the right-of-way set forth herein is not needed for present or future use and should be vacated to allow Kitsap Transit and the Washington State Ferries to construct the Bremerton Transportation Center; NOW THEREFORE, THE CITY OF BREMERTON CITY COUNCIL DOES HEREBY ORDAIN: Section 1. Vacation. The following right-of-way is hereby vacated to the adjoining property owners. A. That portion of Front (First) Street within the Plat of the Town of Bremerton, as recorded in Volume 2 of Plats on Page 30, records of Kitsap County, Washington, between the southeasterly margin of Washington Avenue and the inner harbor line (Exhibit C-18). B. The south half of Front (First) Street within the Plat of the Town of Bremerton, as recorded in Volume 2 of Plats on Page 30, records of Kitsap County, Washington, between the northwesterly margin of Washington Avenue and the north extension of the east margin of the alley in Block 10 of said Plat (Exhibit C- 18). C. That portion of Washington Avenue within the Plat of the Town of Bremerton, as recorded in Volume 2 of Plats on Page 30, records of Kitsap County, Washington, bounded on the west by the easterly line of the Puget Sound Naval Shipyard as surveyed in 1994 and recorded in Volume 41 of Surveys on Pages 205 through 215 and bounded on the east by the centerline of Front Street extended east to the northwest line of Block 2 of said Plat (Exhibit C-16). D. That portion of a fourteen (14) foot wide alley within the Plat of the Town of Bremerton, as recorded in Volume 2 of Plats on Page 30, records of Kitsap County, Washington, adjoining the southeast line of block 1 of said Plat and lying between the southwest margin of Front (First) Street and the easterly line of the Puget Sound Naval Shipyard (Exhibit C-20). Attached are Exhibits of the vacated rights-of-way. Section 2. Reservations of Easements. This vacation shall have no affect on City of Bremerton utility easements that have been established within the rights-of-way subject to this Vacation Ordinance. Easements are reserved for all City of Bremerton utilities that have been established within the rights-of-way subject to this Vacation Ordinance. This vacation shall have no effect on private easements for Puget Sound Energy and AT&T Cable Services, or their successors, which have been established within the rights-of-way B. and C. above, subject to this Vacation Ordinance. Easements are reserved in the rights-of-way B. and C. described above for Puget Sound Energy and AT&T Cable Services, and their successors, which have been established within the rights-of-way subject to this Vacation Ordinance. Section 3. Effective date. This vacation shall become effective ten (10) days from passage and publication. APPROVED by the City Council of the City of Bremerton this ,1999. day of PASSED by the City Council of the City of Bremerton this ,1999. day of MIKE SHEPHERD, Council President APPROVED this day of ,1999. LYNN HORTON, Mayor ATTEST: KATHLEEN McCLUSKEY, City Clerk Parametdx Inc. FRONT STREET (1st STREET) of Front Street within the Plat of the Town of Bremerton, as recorded in Volume 2 of Plats on Page 30, records of Kitsap County, Washington, between the southeasterly margin of Washington Avenue and the inner harbor line. AND The south half of Front Street within the Plat of the Town of Bremerton, as recorded in Volume 2 of Plats on Page 30, records of Kitsap County, Washington, between the northwesterly margin of Washington Avenue and the north extension of the east margin of the alley in Block 10 of said Plat. rILE: [XHC18 o,,,~: ~/2,/.. Exhibit C18 I I ] I ~ Front (1st) Street Vacation o 3o 60 ~ Phase A/B SCALE IN FEET Bremerton Transportotion Center Parametrix Inc. FRONT STREET % .............. ~ That podion of Washington Avonuo within the ~lat of tho Town of Bremo~on, as recoffie0 in Volumo 2 of ~lats on ~a~e 30, remr0s of Kitsap Count, Washington, bounded on tho west by tho eastedy line of tho ~u~et Sound ~aval Shipyard as su~eye0 in ~¢04 and recor0ed in Volume 4~ o[ Su~eys on ~a~es 205 through 2~ 5 an0 Bounded on the east by the centodino of Front Stmot e~onded east to the no~hwest line of Block 2 of said ~lat. F'ILE: £XHC16 °*~: "/='/'" Exhibit C16 I I I I ~ Washington Avenue Vacation o 50 60 ~ Phase A/B SCALE IN FEET Bremerton Transportation Center - ~ Parametrlx. Inc. P~N$ 14' WIDE ALLEY Alley Vacation That portion of a fourteen (14) foot wide alley within the Plat of the Town of Bremerton, as recorded in Volume 2 of Plats on Page 30, records of Kitsap County, Washington, adjoining the southeast line of Block 1 of said Plat and lying between the southwest margin of Front Street and the easterly line of the Puget Sound Naval Shipyard. FtLE: £XHC20 OATE: 08/26/9B NO SCALE Exhibit C20 Alley Vacation (at WSF Holding Area) Bremerton Transportation Center STREET VACATION REQUEST BREMERTON TRANSPORTATION CENTER PROJECT ENGINEERING REPORT CITY COUNCIL HEARING DATE: December22, 1999 PREPARED BY: Randy Witt, City Engineer SUMMARY A. Applicant: Kitsap Transit 234 S. Wycoff Avenue Bremerton, WA 98312-4199 B. Location: Portions of Washington Avenue, Front (First) Street and an alley as follows: · Front (First) Street east of Washington Avenue (C-18, east). A portion of Front (First) Street south of the First Street center line, east of the alley adjacent to PSNS, west of Washington Avenue (C-18, west). · Washington Avenue, south of the centerline of Front (First) Street (C-16). · An alley in the ferry terminal holding area south of Front (First) Street and east of Washington Avenue (C-20). As described in more detail on the attached documentation. C. Attachments: · Application · Vacation area map · Legal descriptions · Utility company letters BACKGROUND These streets are being vacated to accommodate construction of the Bremerton Transportation Center (BTC), a joint Kitsap Transit and Washington State Ferries project. Kitsap Transit is the lead agency on this project and this application. All right- of-way being vacated will be used for construction and operation of the BTC. The master development agreement for the Sinclair Landing Project to which the City is signatory identifies these properties for vacation as part of the BTC development. December 3, 1999 Street Vacation/BTC Project/Engineering Report Page 1 of 3 HEARING CONSIDERATIONS BMC 11.20.120 sets forth issues that the City Council needs to determine at the conclusion of the Vacation Hearing. These issues and the staff position are: 1. Whether the street, alley or portion thereof is no longer required for public use and vacation of the described portion will better serve the public good. Yes, vacation of the proposed streets will provide for construction of the Bremerton Transportation Center. The construction and operation of the BTC will better serve the public good than retention of the existing rights-of-way. Whether the vacation is consistent with the City Comprehensive Plan. Yes, construction of the BTC is consistent with the Downtown Waterfront Urban Renewal Plan, which is an implementation of the City Comprehensive Plan. Vacation of these rights-of-way is necessary for construction of the BTC. Whether continued use of the proposed vacation as a public way is not of such public benefit as to not justify the costs of maintenance. This question is not applicable, the rights-of-way to be vacated will continue in a public use as part of the BTC. The cost of maintenance will shift from the City to Kitsap Transit and Washington State Ferries. Whether substitution of a new and different thoroughfare would be more useful to the public. No, the ultimate use of this area is as a transportation center. Whether conditions may so change in the future as to provide a greater public use or need than presently exists. No, no anticipated future use will provide a greater public use or need beyond the proposed use as a transportation center. Whether objections to the proposed vacation are made by owners of private property abutting the same. No objections have been received from any abutting property owners. The petitioners (Kitsap Transit and Washington State Ferries) and the City are the abutting property owners. SHORELINE ACCESS The portion of First Street east of Washington Avenue abuts a body of water, Sinclair Inlet. Chapter 35.79.035 RCW identifies specific actions that need to take place prior to vacating those properties that abut a body of water. The Shoreline Permit for this project was approved in part due to the increase in public access to Sinclair Inlet provided by the project. The proposed vacation is consistent with the approved Shoreline Permit, as revised. December 3, 1999 Street Vacation/BTC ProjectJEngineering Report Page 2 of 3 COMPENSATION The property compensation has been determined to be a Class II property; rights-off way in which the interest of the City is limited to a public easement or right of use for particular purposes that have substantial pubfic improvements in any portion of the right-of-way. Valuation of this property has been determined at $14.00 per square foot. The total area of the vacated rights-of-way is 48,320 square feet, for a total value of $676,480.00. Class II property is compensated at 50% of the value, for an amount of $338,240.00. In accordance with the City practice regarding support of this project, fees and compensation for the vacation will not be collected from Kitsap Transit; rather the compensation is recorded as a City contribution to the BTC project. This City contribution is available for use as matching funds for the grants and loans that Kitsap Transit has secured for the project. The total City contribution in the form of this rights- of-way vacation is $338,757.00. UTILITIES A utility easement will be reserved on the rights-of-way for utility company usage as follows: 1. City of Bremerton (water, sewer and storm drainage) on C16 and C 18 (east and west portions). 2. Puget Sound Energy (electrical power) on C16 and C18 (west). 3. AT&T Cable Services (cable) on C16 and C18 (west). Cascade Gas, US West and Falcon Cable have stated that no easements are necessary. Kitsap Transit is preparing detailed easements for utilities to remain in the vacated rights-of-way, which will be recorded and the utility easements extinguished in the future. SUFFICIENCY OF SIGNATURES The petition for the vacation was made by more than two-thirds of the owners abutting the property to be vacated on a front footage basis. STAFF RECOMMENDATION Staff recommends that this Street Vacation be approved as requested without modification. RW/ab WP/Street Vacation, BTC Project, Eng Rept December 3, 1999 Street Vacation/BTC Project/Engineering Report Page 3 of 3 KITSAP TRANSIT City of Bremerton Department of Public Works and Utilities 3027 Olympus Drive Bremerton, Washington 983104799 Attention Mr. Randy Witt, City Engineer Re: Petition to vacate the right-of-way Bremerton Transportation Center Dear Mr. Witt, Please consider this letter as our joint request to vacate the right-of-way areas included in this application .By completing the Bremerton Transportation Center, and by acting together, both Washington State Femes and Kitsap Transit w/ll be better able to serve our custort~, rs and the Bremerton communi¢'. ~r y~~4,~v~rff~.o._t_his matter.]/ /2S pcer.U. / I // t//P~, rtners_hip D.evelopmen/ffofficer //Kitsap Transit RECEIVED NOV 0 ~ ~999 Phone: 2~4 South Wycoff ($60) 479-6962 FAX- Bremerton, Washington 98~12-4199 ($60) $77-7086 Webs#e: www. kitsaptransit, org CITY OF BREMERTON Application for Right-of-Way Vacation To the City Council of the City of Bremerton: APPLICANT: Kitsap Transit and Wa. State Ferries PHONE (Business): 475-0507 ADDRESS: 234 South Wycoff (Residence): NIA X X N/A CITY: Bremerton, Washington A'I-I'ACHMENTS: Legal description of area to be vacated X Vicinity map X Application fee X ZIP: 98312 Exhibit that shows area to be vacated: Utility company letters Petition to vacate the right-of-way (attach additional sheets if necessary) PARCEL LOCATION: (Give bdef description of geographic location) Portions of Washington Avenue, Front (First) Street and the alley East of Washington Avenue Fronting Street: Washington Avenue, Front (First) Street and an alley Adjacent or nearest street intersection: Washington Avenue and Front (First) Street COMPREHENSIVE PLAN MAP DESIGNATIONS: Transportation Utilities CURRENT ZONING: Urban Renewal District Explain basis for request to vacate City right-of-way: The vacations are necessary to create land for the Bremerton Transportation Center. The Master Development Agreement was signed by all effected agencies and government partners. List any easement and/or existing utilities either public or private that abut or cross the proposed vacation. Each of the vacations will hav.e "hold back" agreements for utilities until they are installed and As built drawings are complete and recorded. PROPERTY OWNERS: List names, mailing addresses 0f all owners of the abutting property(s) that will receive vacated area property: Kitsap Transit, 234 South Wycoff, Bremerton, Washington 98312 Washington State Ferries, 801 Alaskan Way, Coleman Dock, Pier 52, Seattle, Washington City of Bremerton, 239 Fourth Street, Bremerton, Washington, 98337 A~tach additional sheets if necessary. CONTACT PERSON {to receive alt correspondence, advisory report, hearing notice, etc., by mail and to be primary phone and correspondence contact): Kitsap Transit, c/o Spencer Homing MAILING ADDRESS: 234 South W¥coff CITY Bremerton PHONE: 475-0507 FAX: 475-0711 STATE: Washington ZIP: 98312 ALTERNATE PHONE (if any): CELL PHONE: 710-5110 E-MAIL: Horning@tscnet. com I HEREBY STATE THAT I AM THE APPLICANT, OR AN AGENT FOR THE APPLICANT, LISTED ABOVE: AND THAT THE FOREGOING STATEMENTS AND ANSWERS HEREIN MADE, AND ALL INFORMATION AND EVIDENCE HEREIN MADE, AND ALL INFORMATION AND EVIDENCE HEREWITH SUBMITTED ARE IN ALL RESPECTS AND TO THE BEST OF MY KNOWLEDGE AND BELIEF, TRUE AND COMPLETE. I UNDERSTAND THAT THE FILING FEE ACCOMPANYING THIS APPLICATION IS NOT REFUNDABLE, IS o~t_~, ~=o~r~__,_,_ ~u~os~ o~ ~r~,~u_~, ~~ ~ ~O~M~ ~M~Sr~ r~V~ ~S~S O~ PROC~S~NG TH~ ~AT~ON, AND THaT THe ~AVMeNr O~ SA~D ~E DOeS NOT ~SU~T ~N p~~ ~ 8i~re of Ap Printed~Name of Applimnt -- FORMS, ~pli~aon ROW Vaca~on, 1~99, ab A PETITION FOR RIGHT-OF-WAY VACATION Honorable Mayor and City Council: We, the undersigned, being legal and registered owners of the property abutting upon the street or alley described below, do hereby petition your honorable body to vacate said street or alley: The legal description is attached. OWNER'S NAME(s) Kitsap Transit Washington State Ferries OWNER'S SIGNATURE(_s) _Applicant On File ADDRESS: 234 South Wycoff ,Bremerton, WA. TELEPHONE: 801 Alaska Way, Coleman Dock, Pier 52, Seattle, WA. 98104 475-0507 On File TAX ASSESSOR'S PARCEL NUMBER: This petition was filed on , and at that time the fee was paid. The receipt number is uj,,, As set forth in Bremerton Municipal Code, Chapter 11.20, the owners of abutting property who receive the vacated portion of right-oF way may be required to compensate the City for the vacated property. FORMS, Petition for ROW Vacation, 10-99, ab sWt teshingt°n Ferries Colman Dock'S'Pier 52 801 Alaskan Way Seattle, WA 98104-1487 Washington State Department of Transportation Sid Marrison, Secretary of Transportation Paul L. Green, Director and Chief ExeculJve Officer October 20, 1999 Mr. Spencer Homing Partnership Development Officer KITSAP TRANSIT 234 South WycoffAve. Bremerton, WA 98312-4199 Re: Brem~rton Transportation Center Street Vacations Dear Spencer: The Washington State Department of Transportation (WSDOT) continues to support the Bremerton Transportation Center project. As a partner in the project, we offer whatever help we may be able to give. It is our understanding that three (3) City of Bremerton street vacations are necessary to complete the project property assemblage. We further understand that the final Memorandum of Understanding, as signed by all the public and private partners, spoke to the need for these vacations. We hereby agree to and encourage the completion of this process. Sincerely, Director / CEO cc M.T. McCarthy Joe Nortz Tim McGuigan Carla Sawyer G:\1999~INTA\9712 Paremetrix Inc. ~ FRONT STREET ~ (1st STREET) ~~ :ion of Front Street within the Plat of the Town of Bremerton, as recorded in Volume 2 of Plats on Page 30, records of Kitsap County, Washington, between the southeasterly margin of Washington Avenue and the inner harbor line. AND The south half of Front Street within the Plat of the Town of Bremerton, as recorded in Volume 2 of Plats on Page 30, records of Kitsap County, Washington, between the northwesterly margin of Washington Avenue and the north extension of the east margin of the alley in Block 10 of said Plat. rlL£: lrXl-lCl Il oA~: 8/26/.8 Exhibit C18 I I [ e Front (lst) Street Vacation 3o 6o Phase A/B SCALE IN FEET Bremerton Tronsporto~.ion Center Peremetrix Inc. FRONT STREET (1st STREET) That portion of Washington Avenue within the Plat of the Town of Bremerton, as recorded in Volume 2 of Plats on Page 30, records of Kitsap County, Washington, bounded on the west by the eastedy line of the Puget Sound Naval Shipyard as surveyed in 1994 and recorded in Volume 41 of Surveys on Pages 205 through 215 and bounded on the east by the centedine of Front Street extended east to the northwest line of Block 2 of said Plat. FILE: £XHC16 0ALE: 8/26/98 0 30 60 SCALE IN FEET Exhibit C16 Washington Avenue Vacation Phase A/B Bremerton Transportation Center - Parametrix. Inc. PSNS ~4' WIDE ALLEY Alley Vacation That portion of a fourteen (14) foot wide alley within the Plat of the Town of Bremerton, as recorded in Volume 2 of Plats on Page 30, records of Kitsap County, Washington, adjoining the southeast line of Block 1 of said Plat and lying between the southwest margin of Front Street and the eastedy line of the Puget Sound Naval Shipyard. FILE: Ex}'IC20 0AI~: 08/25/g8 NO SCALE Exhibit C20 Alley Vacation (at WSF Holding Area) l~remerton Transportation Center 10 Sept., 1999 Kitsap Transit Bremerton Transportation Center Attn: Spencer Homing Re: Approximate areas of 4 separate street/alley vacations 1. Exhibit C20 Alley Vacation dated 08/26/98 Area = 2,590 +/- square feet 2. Exhibit C16 Washington Avenue Vacation dated 08/26/98 Area = 17,050 +1- square feet 3. Exhibit C18 Front (1st) Street Vacation dated 08/26~98 Area = 24,500 +/- square feet (Front Street between Washington Avenue and the inner harbor line) Area = 4,180 +/- square feet ( south half of Front Street between Washington Avenue and alley) KITSAP TRANSIT City of Bremerton Vacations for New Bremerton Transportation Center Enclosed please find utility company comments as they relate to easement holdbacks. Cascade Natural Gas AT+T Cable Services Puget Sound Energy US West Communications Falcon Cable Washington State Ferries letter of a~eement Phone: 234 South Wycoff (360) 479-6962 FAX' Brernerton, Washington 98312-4199 (360) 377-7086 Webs#e: www. kitsaptransit, org SENT BY: PUGET POWEI~ ;10- 1-99 : : EPdS-D [ V 2XD FLR- 3604750711:¢ l/ 5 Septemhm' z., 1999 l, ki t~p Transit Attn: Spencer Homing 234 South Wycoff Bmmerton, WA 98312-4199 Re: City of Brememm Vacations for New Brt,'me~'ton Transportalion Cm~ter Dear Mt'. Homing: Per our phone convcrmtion on Tuesday, September 28", I will give a brief description of our facilities as thc3, exist and which ones are lo be removed. Also attached are copies of the maps you supplied that 1 have toughly drawn in existing faciliti~, new' fa¢ii, ities, and the on~ to be removed. Our final removal work i~ dcpctxlm~t u~n our now wh'e~ being hmtalled m keep our service to all customers continuous with as little of power interrapticn as lX~ssiblc. Than '~ thr thc assurance that you have requested that rights be resc-~cd for existing faciliti~ m~d those to be con~mct~3. Sheet A: Exhibit C 18 - We have existing facilities that will remain on thc portion oFFront St west -f Washington Ave. We need our rights reserved in thi.q area. We will bc installing new wire in a northeaslerly directi.n to re-route the power source. This will be discussed under "Sheet C". Thzt portion of Fmnl St On thc cast side of Washington Ave. has overhead taacilitios which should all be rcmoved u4thin a short period of time. Sheet B: Exhibit C20 - Puget Sound Energy has no facilities withia the alley. There is a pole that sits dom to the entrance but it is to be removed. 83 SENT BY :PI_:GET' POii'ER :10- 1-OO : 8:24~ : ERE-DIV OFC 2ND FLR- 3604750711;z o/ 5 Sh~.t C: Exhibit C i6 - Puget Sound Energy has existing facilities within ins portion which are to be removed. The removal is dependent ulmn installing a new line from the southeast corner of Fronl gL (on thc wg~2.t side of Wa.shington) in a northeasterly diremtion to approximately thc middle of the block on the east side of Washingeton. A portion of this new line will cross the northwest ~rner of portion to be va~lt~ and therefore we do need our rights, e~erved in this area. Thanks for thc opportunity to review and comment on the vacations. Sincerely, Right.-Of-Way Rep. I Puget Sound Energy Kit.sap Service Ccntcr 6522 Kimap Way Bremerton, WA 08312 360-475-7078 360-475-7063 (FAX) SENT BY: PUGET 2" :10- 1-~9 : 9:2~A~ : BRE-DI¥ OFC ~ND FLR- 360475~71!:~ 3/ 5 ',, FRONT STREF. t '" [~ (~st STREET) ~lon ~f Front ~tree; within ~uhe PWmt of the Town of Bremermn, a~ ~ reconSm;I in Volume 2 of Ram on Pa~ 30, rec~d~ of K~t~ap County, ~en ~ ~u~edy m~n ~ W~shington Avenue and ~ I~ m~ed in V~ume 2 of Pla~ on Paae ~, r~ of ~ep ~, ~en t~ ~A~e~edy ~ln ~ Washington AvenUe and ~ ~ ~e east ma~ln ~ ~e ~ley tn Blo~ I0 of ~ ~'- ' t ~ Fro~t (lmt) 8troet Vmoatlon' :10- 36047~0711'~ 4; 5 PSN5 WIDE ALL ~ Y NO p$£ s That portion Qf a fourteen (14) foot wide ,alley witch me Plat of ~a Town of Bremerton. al ~oorded in Volume 2 of Pla~ on Pg~ 3~), records ~f Kt~ap County, Washington. edJoinlng the ~outheast line of BIo~ 1 of a~k:l Plat ired lying baleen margin of Front Street and the easterly Ilno of fl~a Puget Sound Naval Shipyard. NO $CAL~ Q ~"1 I IIII I II II~-~ · - Exhibit C~O Alley Vao~tion (It WSF Holding Area) ,/ ;10- l-ilO ; ~:2~g : gRE-DIV OFC 2ND FLR__..2_. 360475,)711:X 5/ 5 FRONT STREET (lst STREET) P That pod, on of Wa~hingl~3n Avenue 'within the Plat of the Town of Bremerton,~01 a~ reooeded In Vo4ume 2 ~ ~at~ on P~e 30, ~ of Ki~ap Co~n~, W~i~n, ~~ on ~ '~mt ~ the eaatet~ line of ~e P~et ~ Naval Shl~a~ as su~ in 1~ a~ r~o~ in Volu~ 4~ 206 t~h 216 and ~~ ~ ~e ~st ~ the ca.all,ne ~ Front $~t ' /. e~n~ eaet to~ n~tl~ of B~ 2 of~ld P~t. I Il__ n ,~' L." iiiii iiI1_. L - Exhibtt Waahlngton A verme ' Vacation Ph&~e AtB '-. ~ll~O tO~FFO~ TCI Cablcvision of Washington. Inc. October 7, 1999 To whom it may concern. In the maps from Kitsap Transit, It bas be~m determined "T.C.L C;~blevueion of Washington Inc. d/b/a AT&T Cable Services' has ser~ice~ running in this downtown area. Please refer to at~ached system print. Thank you for the notification in this matter. Sincerely, ~erry gig,s Consmaction Coordinator 1225 Sy~n P O IBe~ 2048 ~on, WA 98310 t2~) 37T-8528 (~) 779-9970 nd S-t:reet ® Sep-ZB-;~ C1:09~ :rom-US T-Fi l P OZ/CZ Scp~gmbcc 2'7, 1999 K_izsap Tranai~ 234 South Wy¢off Bremenon, WA 98312-4199 .~n:tn: Spencer Homing RE: Right-of-way Vacation on for the new Bremer~on Transportation Center US WEST removed all of our aerial faci!~.ties form the area thaz is being vacated. There should nor be oa~y ¢onflic~ with our faciLiTies. If you trove an>.' t~.rther ques~ion~ please call me ar (360) 47g-I,123. Stncere, e~ Rick NorBerg Field Engineer \ ~GEND& BILL BREMERTON CITY COUNCIL SUBJECT: Ordinance # 4~ 8 Granting Puget Sound Energy one year franchise Z~ FOR AGENDA OF: December _1~3. 1999 ORIGINATING DEPT: Admin. Services ORIGINATOR: Kathleen McClusk~y DATE SUBMITTED: December 2, 1999 (comment on back 3. if ~d~ary) / Attorney ~~ PW&U Dir~ctor ~_/~ ENDORSEMENT ~ INFO~MA~ION ~YOR ~ .~. ~ Ordinance APPROVED BY COUNCIL PRESIDENT F. OR SUB)~][TW/AL: co c ,. 4. SUMMARY STATEMENT AND REOUIREMENT FOR COUNCIL ACTION: The PSE franchise expires 1/11/2000· We have joined with local cities to review our options, hire a consultant and formulate franchise language. Due to the changes taking place in this industry we recommend a one year franchise under the same terms and conditions as the current franchise to allow for adequate preparation for negotiations. 8. RECOMMENDATION: Motion to pass Ordinance # ~ 8~ on second reading. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: PULLED TABLED COUNCIL DIRECTIVE: 10. NOTICE OF ACTION APPROVED DATE: DISAPPROVE~NDED 11. AGENDA BILL NO: 2. CT.~ARANCE COMMR. NTS (cont.): 4. SUMMARY STATEMENT (cont.): IMPACT ON NON-PASSAGE: We will not have a franchise in place while negotiations take place. 6. IMPACT ON STAFFING. BUDGETS~ FACILITIES~ EOUIPMENT OR OTHER RESOURCES Approval will allow staff the time necessary to gather information and prepare for negotiations. 7. RESEARCH SOURCES: City Attorney advises that due to charter restrictions an extension is not appropriate. The one year franchise incorporating existing ordinance will comply with the city charter. O INANCENO. % g 7 AN ORDINANCE granting Puget Sound Energy, A Washington Corporation, its successors and its assigns, the right, privilege, authority and franchise to set, erect, construct, support, attach, connect, and stretch facilities between, maintain, repair, replace, enlarge, operate, and use facilities in, upon, over, under, along, across and through the franchise area for purposes of transmission, distribution and sale of energy for power, heat, light and any other purpose for which energy can be used; and to charge and collect tolls, rates and compensation for such energy and such uses for a period of one year from January 12, 2000 to January 11, 2001 under the same terms and conditions as provided in Franchise Ordinance No. 4253 passed by the City Council the 6th day of December 1989. THE CITY OF BREMERTON DOES ORDAIN: Section 1. Franchise Ordinance No. 4253 is hereby incorporated in its entirety by this reference, except that Section 11 thereof shall provide for effective dates of January 12, 2000 to January 11, 2001. Puget shall have no rights under this Franchise nor shall Puget be bound by the terms and conditions of this Franchise unless Puget shall, within sixty (60) days after the effective date of the Ordinance, file with the City its written acceptance of this Ordinance. Section 2. All references to Puget Sound Power & Light Company shall be read as Puget Sound Energy, a Washington corporation. Section 3. This Ordinance shall become effective ten (10) days after passage and publication. APPROVED by the City Council of the City of Bremerton on first reading this day of December 1999. PASSED by the City Council of the City of Bremerton this __ December 1999. day of MIKE SHEPHERD, Council President APPROVED this ~ day of December, 1999. ATTEST: LYNN HORTON, Mayor Kathleen McCluskey. City Clerk 1. SUBJECT: Reducing the B & O Tax on Garbage and Refuse Business AGENDA BILL- BREMERTON CITY COUNCIL ORDINANCE NO. "~'~ ~ FORAGENDA OF: ORIGINATING DEPT: ORIGINATOR: DATE SUBMITTED: Ri,~h~ ~ n n a ~,.~..._ De~c. 7, 1999 2. CLEARANCES: Comment of back if necessary) Dir. Admin. Services ./~~(.~-~-.~.--~ Deputy City C~le,,~/~~, ../~ City Attomey-/';~/~~ Operations: 'Presented 12/1~/~ Fiscal & Budget Comm. pl-¢sented 12/1 4/99 ENDORSEMENTS ~.,., INFORMATION__ 3. EXHIBITS: Proposed Ordinance I~ o, ~'(e APPROVED BY COUNCIL PRESIDENT F?/~S~..U_BMITTAL: COUNCIL PRESIDENT/~ ~/~, .~'~~ 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: This ordinance will continue the process, begun in January of 1995, of gradually reducing the B & O Tax on garbage and refuse businesses within the City to a level consistent with other utility tax rates. The intention is to reduce the tax rate by one percent each year until the rate is reduced to six percent. 8. RECOMMENDATION: ..~atinn tn ~,,-,,n .... ~ nn {:; .... '---- ' -- ' Motion to pass on second reading the Ordinance No.~;~ reducing B & O tax on garbage and refuse businesses. 9. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: Treasurer Mayor N/A November 2000 PULLED TABLED COUNCIL DIRECTIVE: 10. NOTICE OF ACTION APPROVED DISAPPROVED AMENDED~D 11. AGENDA BILL NO: 2. CLEARANCE COMMENTS: 5. IMPACT ON NON-PASSAGE: The tax rate on garbage and refuse businesses will remain at the current level. 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES: This change is included in the revenue assumptions of the 1999 - 2000 Preliminary Budget. This creates a reduction of General Fund revenues of approximately $47,500 compared to the pdor tax rate. 7. RESEARCH SOURCES: BMC 5.02.070(p) ORDINANCE NO. '~ (~ g ~ AN ORDINANCE relating to occupation tax for the garbage/refuse business, amending Chapter 5.02 of the Bremerton Municipal Code. THE CITY OF BREMERTON DOES HEREBY ORDAIN: and Section 1. Amendment. Section 5.02.070 of the Bremerton Municipal Code is hereby amended to read as follows: 5.02.070 OCCUPATION TAX - RATES - WHO MUST PAY - UTILITIES. There is hereby levied upon and there shall be collected from every person as hereinafter provided for the act or privilege of engaging in business activities within the City, whether his office or place of business be within and/or without the City, an occupation tax, sometimes herein referred to as the "tax", in amounts to be determined by application of the rates given against the value of products, including byproducts, gross proceeds of sales or gross income of the business, as the case may be, as follows: (p) Upon every person, firm, or corporation engaged in the business of collecting garbage, refuse, hazardous materials or other waste within the corporate limits of the City an annual tax of fifteen [&~ percent (-t5%) (~i~ of the total gross income rendered within the City, effective January 1, +999 2~. Section 2. Effective Date. This ordinance shall become effective ten (10) days from passage and publication. APPROVED by the City Council of the City of Bremerton this __ day of PASSED by the City Council of the City of Bremerton this ~ day of ,1999. ,1999. MIKE SHEPHERD, Council President APPROVED this ~ day of ,1999. ATTEST: LYNN HORTON, Mayor KATHLEEN McCLUSKEY, City Clerk 1. SUBJECT: ORDINANCE NO. AMENDING THE FY 1999 BUDGET AGENDA BILL' BREMERTON CITY COUNCIL FOR AGENDA OF: ORIGINATING DEPT: ORIGINATOR: DATE SUBMITTED: Dec. 22, 1999 L~ Treasure,~,,~ Dec. 7, 1999 2. CLEARANCES~ . Commen~of back if necessary) Dir. Admin Ser. ~ FISCAL & BUDGET: Presente(/ 12/lq/99 OPERATIONS: Presented 12/15/99 ENDORSEMENTS /~d I~^TION__ MAYOR ~v:~v~-~ ~ 3. EXHIBITS: Proposed Ordinance j~o. ~r ¢o ~ Summary of Adjustments Documentation of Staffing Changes APPROVED BY COUNCIL PRESIDENT FORMAL:. COUNCIL PRESIDENT /_ ~//'~.~"' ~ 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: A number of changes to the 1999 operating budget have become necessary since the budget was orriginaly adopted. These changes, most of which have previously been approved by Council, are detailed in the attached documents. This amending ordinance is necessary to keep the City's adopted budget consistent with these changes in financial plans. 8. RECOMMENDATION: Motion to pass Ordinance No.z~(~ ~[ amending the FY 1999 budget on second reading. 9. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: Treasurer Mayor 12/31/99 N/A PULLED TABLED COUNCIL DIRECTIVE: 10. NOTICE OF ACTION APPROVED DISAPPROVED 11. AGENDA BILL NO: 2. CLEARANCE COMMENTS: 5. IMPACT ON NON-PASSAGE: The City's budget will not reflect the several changes documented in the attached documents. 6. IMPACT ON STAFFING, BUDGETS~ FACILITIES~ EQUIPMENT OR OTHER RESOURCES- As indicated on the attached documents. 7. RESEARCH SOURCES: Actual financial performance dudng 1999. ORDn ANCE NO. AN ORDINANCE amending OrdNance No. 4643 relating to the budget of the City of Bremerton for Fiscal Year 1999 THE CITY OF BREMERTON DOES ORDAIN: SECTION 1: Section 1 of Ordinance No. 4643 is hereby amended as follows: That the financial budget for the City of Bremerton, to with: "Official Budget for the year 1999, City of Bremerton", now on file in the office of the City Clerk of the City of Bremerton, be and the same is hereby approved and adopted, and the respective amounts provided for in said budget for the several funds of the City of Bremerton, be and the same are hereby fixed and adopted as follows: ESTIMATED REVENUES AND EXPENDITURES FOR THE YEAR 1999 FUND # DESCRIPTION AMOUNT General ................................................................................. $2-3,SgSa,94~ $24,045,141 Arterial Street ......................................................................... 11,588,476 Street ........................................................................................ 2,087,005 Contingency Reserve .................................................................. 740,000 Civic Improvement/Stadium ....................................................... 195,000 Parking System Revenue ............................................................. 680,500 Community Development Block Grant. ................................... 2,749,960 Abatement Revolving Fund ........................................................... 67,500 76,000 Real Estate Transfer Tax ............................................................. 610,000 Police Special Projects ................................................................ 136,000 Parks Facility Construction ........................................................... 98,884 Bond Fund ................................................................................ 1,080,192 Fire Capital ............................................................................................ 0 500 Water Operating ..................................................................... 13,157,257 Municipal Golf Course ............................................................. 2,524,144 Wastewater Operating ............................................................ ~ 2,763,208 13,805,208 Stormwater Operating .............................................................. 1,473,209 Risk Management ..................................................................... 2,120,000 Equipment Rental Reserve ....................................................... 3,667,772 Cemetery Perpetual Care ............................................................. 130,000 Local Improvement District Guaranty. .......................................... 41,000 Roosevelt Capital Asset ........................................................... 1,257,693 Gift and Donation Fund ................................................................ 53,475 Employee Medical Insurance Reserve ........................................ 222,000 GRAND TOTAL ESTIMATED REVENUES AND EXPENDITURES: $~!,2~5,216 001 I01 102 103 104 105 106 108 109 110 112 201 307 401 407 451 481 503 510 601 621 622 623 624 $82,539,416 Of the total revenue, the sum of $5,385,657 is the estimated amount to be received from a $4.0342 levy per $1,000 of assessed valuation of all property within the city limits of the City of Bremerton as set forth in Ordinance No. 4637. APPROVED by the City Council on the first reading this day of December, 1999. PASSED by the City Council of the City of Bremerton, signed by the Mayor and attested by the City Clerk in authentication of such passage this day of December, 1999. MICHAEL SHEPHERD, Council President APPROVED this day of December, 1999 LYNN HORTON, Mayor ATTEST: KATHY MCCLUSKEY, City Clerk EFFECTIVE DATE: PUBLISHED: ORDINANCE NO: 1999 AMENDING ORDINANCE NO. 1 SUMMARY OF BUDGET ADJUSTMENTS 001 GENERAL 101 ARTERIAL STREET 102 STREET 103 CONTINGENCY RESERVE 104 CIVIC IMPROVEMENT/STADIUM 105 PARKING SYSTEM REVENUE 106 COMMUNITY DEVELOPMENT BLOCK GRANT 108 ABATEMENT REVOLVING FUND 109 REAL ESTATE TRANSFER TAX 110 POLICE SPECIAL PROJECTS 112 PARKS FACILITY CONSTRUCTION 201 BOND FUND 307 FIRE CAPITAL 401 WATER OPERATING 407 MUNICIPAL GOLF COURSE 451 WASTEWATER OPERATING 481 STORMWATER OPERATING 503 RISK MANAGEMENT 510 EQUIPMENT RENTAL RESERVE 601 CEMETERY PERPETUAL CARE 621 LOCAL IMPROVEMENT DISTRICT GUARANTY 622 ROOSEVELT CAPITAL ASSET 623 GIFT AND DONATION FUND 624 EMPLOYEE MEDICAL INSURANCE RES. TOTAL CURRENT 1999 BUDGET $23,838,941 11,588,476 2,087,005 740,000 195,000 680,500 2,749,960 67,500 610,000 136,000 98,884 1,080,192 0 13,157,257 2,524,144 12,766,208 1,473,209 2,120,000 3,667,772 130,000 41,000 1,257,693 53,475 222,000 $81,285,216 NET ADJUSTMENTS $206,200 8,500 5OO 1,039,000 $1,254,200 AMENDED BUDGET $24,045,141 11,588,476 2,087,005 740,000 195,000 680,500 2,749,960 76,000 610,000 136,000 98,884 1,080,192 5OO 13,157,257 2,524,144 13,805,208 1,473,209 2,120,000 3,667,772 130,000 41,000 1,257,693 53,475 222,000 $82,539,416 CiTY Of BREMERTON 1999 BUDGET AMENDING ORDINANCE #1 FUND DESCRIPTION GENERAL Contract Out Parks Concessions Loan / Generator Purchase ContTact with CK Fire & Rescue BKAT $$ Carry-Forward BKAT Capital $$ to Supplies Salary Set-Aside to Pension Salary Set-Aside to Fire Salary Set-Aside from Gen Misc Senior Programs Fees / Expenses REAL ESTATE EXCISE TAX Ending Cash to IfF Transfer End Cash to Evergreen Park Proj ABATEMENT REVOLVING Beginning Cash / Debt Service PARKS FACILITY CONSTRUCTION Capital $$ to Debt Service FIRE CAPITAL Transfer to Close Fund / Beginning Cash ADJ. # $ CHANGE FUND TOTAL 3 (23,000) 7 39,000 8 94,000 11 16,200 11 8,000 11 (8,000) 12 40,000 12 90,000 12 (130,000) 13 80,000 2 27,000 (27,000) 4 165,000 4 (165,ooo) 13 8,500 1 10,000 (10,000) 16 500 206,200 8,500 5OO WASTEWATE R Loan / Generator Purchase Land Sale / Debt Payment EQUIPMENT RENTAL RESERVE Loan for Generator Purchase / Ending Cash LID GUARANTEE End Cash to Debt Service 7 39,OO0 14 1,000,000 7 78,000 7 (78,000) 15 100 15 (100) 1,039,000 TOTAL ALL FUNDS 1,254,200 Requesting Department: CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST PARKS CAPITAL Adjustment Number: Approval Authority Required: r~Treasurer 99-1 SOURCE OF FUNDS: Description Reduce: Capital Mayor 10,000 Fiscal & Budget USE OF FUNDS: Increase: Debt Service N-]Council Amount 10,000 NARRATIVE: This is a coding correction for the pay-off of the capital lease for a copy machine. Department Head Signature Date Di~or S~nat~Jre Date Treasurer Comments: Recommended Not Recommended Date Mayor Comments: ~ Recommended r-~ Approved Not Recommended Denied Mayor's Signature Date Fiscal & Budget Committee Comments: Recommended [-~ Approved ~ Not Recommended Denied Fiscal & Budget Committee Signature Date Requesting Department: Approval Authority Required: -']Treasurer CITY OF BREMERTON _ BUDGET ADJUSTMENT REQUEST Adjustment Number: 99-2 SOURCE OF FUNDS: r-]Mayor Amount Decrease: Ending Cash 27,000 Fiscal & Budget r~C°uncil USE OF FUNDS: ~ Amount Increase: Transfer to General Fund 27,000 NARRATIVE: This adjustment will provide for the transfer of money for one Police Car from Real Estate Excise Tax Fund to the General Fund. This transfer was presented as part of the 1999 - 2000 Budget but was inadvertently left out of the detail. Department Head Signature Date Treasurer Comments: Director Signature Date .[~:~ecommended Treasurer's Signature ~- Date Mayor Comments: Recommended ~ Not Recommended Approved ~ Denied ~. ~/~ Fiscal & Budget Committee Comments: Mayor's Signature Date Approved ~ Denied Fiscal & Budget Committee Signature Date CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST Requesting Department: PARK DEPT. IApproval Authority Required: Adjustment Number: 99-3 r-~Treasurer SOURCE OF FUNDS: I--I Mayor Reduce Expenditures Amount 23,000 15, Fiscal & Budget USE OF FUNDS: Descri.~tion Reduce Concession Revenue ~Council Amount 23,000 NARRATIVE: This adjustment will reduce the operating budget to reflect the contracting of concessions at Lions and Pendergast Parks. This activity was originally budgeted to be performed by City staff. Department Head Signature Treasurer Comments: Date Recommended I--"-1 Mayor Comments: Not Recommended ~.._~, -.~" Treasurer's Sign~ Date [-~ Recommended [---"1 Approved Not Recommended ~-~ ~ Denied ~ ' M~yor's Signature D/ate Fiscal & Budget Committee Comments: "----I Approved ~ Denied CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST Requesting Department: REAL ESTATE EXCISE TAX Adjustment Number: Approval Authority Required: r-]Treasurer Exhibit B 99-4 SOURCE OF FUNDS: Reduce: Ending Cash r-]Mayor F Amount 165,000 Fiscal & Budget USE OF FUNDS: Increase: Evergreen Park Remediation r-~council Amount 165,000 (Remaining Bud~leted Ending Cash = $361,758) NARRATIVE: This adjustment will provide for the completion of the scope of work in the present contract with Exponent (Failure Analysis) and the ancillary expenses necessary to obtain an Agree Order from the DOE for the property along the South shore of Smith Cove. Department Head Signature Date Director Signature Date Treasurer Comments: ~~Recommended Not Recommended Mayor Comments: Treasurer's Signature ~ D~te Recommended ~ Not Recommended Approved Denied -..~_..,.~ ~, ~:',,"~./~, Fiscal & Budget Committee Comments: Ma~/or's Signature Date ~l~proved ~ Denied CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST GENERAL - TRANSPORTATIO Requesting Department: WASTEWATER EQUIPMENT RENTAL IApproval Authority Required: r--~Treasurer RMay°r F Adjustment Number: 99-7 SOURCE OF FUNDS: Descri.~tion General Fund - Transportation: Loan from ERR Fund Wastewater Fund: Loan from ERR Fund Equipment Rental Reserve Fund: Reduce Ending Cash Amount 39,000 39,000 78,000 Fiscal & Budget USE OF FUNDS: Purchase of Generator ·: ~ L"-: . Purchase of Generator Loan to General and WW Funds [-~Council Amount 39,000 39,000 78,000 NARRATIVE: This adjustment will provide budgetary authority for an Inter-Fund loan from Equipment Rental Reserve Fund to the General Fund and to the Wastewater Fund to finance the acquisition of two portable generators. The generators will provide emergency power capabilities for the Emergency Operations Center and Fleet Maintenance (General Fund) and for pump stations (Wastewater). Department Head Signature Date Direc,tor Signature Treasurer Comments: t- / ~ .... J-'--'~-.i Recommended Date Not Recommended Treasurer's Sign a-t u r~'Te~- Date Mayor Comments: Recommended Approved Not Recommended Denied Fiscal & Budget Committee Comments: r s Signature Date ~"~Approved Denied Fiscal & Buaget L;ommijcr~ee big~'ure Date CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST Requesting Department: FIRE DEPARTMENT Adjustment Number: Approval Authority Required: -']Treasurer 99-8 SOURCE OF FUNDS: Increase: Contract Revenue Fire Dist. '-]Mayor Amount 94,00O F Fiscal & Budget USE OF FUNDS: Increase: Personnel [-~]Council Amount 94,000 NARRATIVE: This adjustment provides for the revenues and expenses associated with the City's contract with Central Kitsap Fire & Rescue for providing service to an area outside the City along the SR 303 corridor. Department Hea~l Signature Date Director Signature Date Treasurer Comments: Recommended Not Recommended Treasurer s Signature'~'-~ Date Mayor Comments: Recommended ~-~ Approved ~ Not Recommended Denied Mayor's Signature Date Fiscal & Budget Committee Comments: Denied -~scal~ BudgetComrrC. Jttee Lgr~L e i Date CITY OF BREMERTON _ BUDGET ADJUSTMENT REQUEST Requesting Department: PUBLIC WORKS & UTILITIES IApproval Authority Required: r-]Treasurer RMayor Adjustment Number: 99-9 SOURCE OF FUNDS: Description Delete: Accounting Asst I Position Amount F Fiscal & Budget USE OF FUNDS: Add: Accounting Asst II Position Engineering Tech IV Position r~council [ Amount NARRATIVE: This adjustment will reclassify one position in the Customer Service / Utility Billing section from Accounting Asst. I to Accounting Asst. Iland add one Engineering Tech. IV position in the Engineering section. Both changes will be funded from current appropriations. Date~ Director Signature Date Treasurer Comments: Treasurer's Signature-~-~-- Date Mayor Comments: Recommended ~ Not Recommended r----] Approved r---[ Denied M~o~,s~,~-'// Signature Fiscal & Budget Committee Comments: Date Approved ~ Denied ~ Fiscal ~/ Budget Committee Signature Date Requesting Department: CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST SOURCE OF FUNDS: Descriotion Amount USE OF FUNDS: AmQunt Department Head Signature Treasurer Comments: Date Director Signature [ Date [~ecommended Mayor Comments: Not Recommended Date Treasurer's Signature [-~ Recommended Approved ~-] Not Recommended I---] Denied Fiscal & Budget Committee Comments: Mayor's Signature Date [---] Recommended ~ Approved Not Recommended Denied Fiscal & Budget Committee Signature Date Requesting Department: CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST SOURCE OF FUNDS: Descriotion Amount USE OF FUNDS: Amount NARRATIVE: ~:~..c~, ~~.'~_ Depa~ment Treasurer Comments: ---~~ Director Signature Date ~-~Recommended Not Recommended Treasurer's Signature Mayor Comments: I /-7 Date Recommended Approved [-~ Not Recommended [----] Denied Fiscal & Budget Committee Comments: Mayor's Signature Date ~ Recommended r-~ Approved Not Recommended Denied Fiscal & Budget Committee Signature Date CITY OF BREMERTON BUDGET ADJUSTMENT REQUE;T Requesting Department: Amount SOURCE OF FUNDS: USE OF FUNDS: Amount 10(30 NARRATIVE:. ~,.~_-~ ~j~ ._.~~ (,~%~ ~ ~..~.~ ~ ~,_~ Department Read Signature Date Director Signature Treasurer Comments: ~-~ Recommended Mayor Comments: r---] Not Recommended Treasurer's Signature Date Recommended Approved ~-~ Not Recommended ~ Denied Fiscal & Budget Committee Comments: Mayor's Signature Date Recommended Approved [-~ Not Recommended ~ Denied Fiscal & Budget Committee Signature Date Requesting Department: FIRE & PENSION IApproval Authority Required: . r-]Treasurer r-] Mayor CITY OF BREMERTON - BUDGET ADJUSTMENT REQUEST Adjustment Number: 99-12 SOURCE OF FUNDS: Description General Misc. Salary Set-Aside Amount 130,000 r- Fiscal & Budget USE OF FUNDS: Description Fire Dept. Personnel Police / Fire Pension Personnel Council Amount 90,000 40,000 130,000 NARRATIVE: This adjustment will transfer monies set aside in the budget for disabilities and retirements to the operating departments where the costs have been incurred dudng the year. Department Head Signat"~re- Date Director Signature Date Treasurer Comments: ~~Recommended ~ Not Recommended Treasurer's Signature Date Mayor Comments: J-~ Recommended ~ [----J Approved J'--'--'j Not Recommended Denied Mayor's Signature Date Fiscal & Budget Committee Comments: Approved ~ Denied Fiscal & Budget Committee Signature Date Requesting Department: CITY OF BREMERTON - BUDGET ADJUSTMENT RE(~UEST ABATEMENT REVOLVING Adjustment Number: 99-13 I Approval Authority Required: r-]Treasurer SOURCE OF FUNDS: Description Increase Beginning Cash ~-] Mayor [- Amount 8,500 Fiscal & Budget r-~ Council USE OF FUNDS: Description Amount Increase Debt Service 8,500 NARRATIVE: This adjustment will provide for the pay-off of an abatement funded by the City's revolving line of credit. The abatement lien was paid off the the funds applied to the related debt. Department Head Signature Date Director Signature Date Treasurer Comments: r'--'~Recommended ~ Not Recommended TreasureCs Signature Date Mayor Comments: Recommended ~ Not Recommended Approved [----] Denied ~. ~ Mayor's Signature Date Fiscal & Budget Committee Comments: Approved ~ Denied Fiscal & Budget Committee Signature Date CITY OF BREMERTON --- Requesting Department: BUDGET ADJUSTMENT REQUEST WASTEWATER Adjustment Number: 99-14 I Approval Authority Required: ~--~Treasurer SOURCE OF FUNDS: Description Sale of Property Mayor Amount 1,000,000 F Fiscal & Budget ~Council USE OF FUNDS: Description Amount Repay Interfund Loan 1,000,000 NARRATIVE: This adjustment provides for the payment of monies received in the sale of the Westhills property to the debt owed to the Water Operating Fund. Department Head Signature Date Director Date Treasurer Comments: Recommended [---'] Not Recommended Treasurer's Signature -~--.__ Date Mayor Comments: r~ Recommended ~ Not Recommended J----J Approved ~ Denied Mayor's Signature Date Fiscal & Budget Committee Comments: Approved ~ Denied Fiscal & Budget Committee Signature Date CITY OF BREMERTON - BUDGET ADJUSTMENT REC~UEST Requesting Department: LID GUARANTEE Adjustment Number: I Approval Authority Required: [-'~mreasu ret 99-15 SOURCE OF FUNDS: Description Reduce Ending Cash ~--~Mayor Amount 100 r- Fiscal & Budget USE OF FUNDS: Description Increase Debt Service [-"-X~Council Amount 100 NARRATIVE: This adjustment will provide authority to redeem an outstanding LID bond issued in the 1930's which was presented for payment in 1999. On the advice of bond counsel, the bond was paid when presented, Department Head Signa-'~ture Date Director Signature Date Treasurer Comments: [--'-~'~Recommended ~ Not Recommended Treasurers Signature "~...._ Mayor Comments: r-~ Recommended r---] Not Recommended r'~ Approved ~ Denied Fiscal & Budget Committee Comments: Mayor's Signature Date Approved r~ Denied Fiscal & Budget Committee Signature Date Requesting Department: FIRE CAPITAL IApproval Authority Required: J-'JTreasurer J--J Mayor ._ CITY OF BREMERTON - BUDGET ADJUSTMENT REC~UEST Adjustment Number: 99-16 SOURCE OF FUNDS: Descdption Increase Beginning Cash Amount 5OO :iscal & Budget USE OF FUNDS: Description Increase Transfer Out r']Council Amount 500 NARRATIVE: This adjustment will provide for the transfer authority to close out this fund. It was used to account for the proceeds of the City's last fire bonds, those monies have now been spent as authorized. Department Head Signature Date Director Signature Date Treasurer Comments: ~'Recommended ~ Not Recommended Treasurer's Signature ~--._. Date Mayor Comments: J~ Recommended j-'---J Not Recommended ~--1 Approved ~ Denied ~ ~ M yor's Signature Date Fiscal & Budget Committee Comments: r----J Approved J'--1 Denied Fiscal & Budget Committee Signature Date 1. SUBJECT.: Continuance of Public Hearing on Development Agreement for Northwest Corporate Campus (PL99-0073), Ron Sciepko applicant AGENDA BIIJ, BREMERTON CITY COUNCIL FOR AGENDA OF: December 22, 1999 ORIGINATING DEPT.: DCD ORIGINATOR: Jon Holan DATE SUBMITTED: December 16, 1999 2. CLEARANCES: (Comment on back if necessary) z~~ Comm. Dev. Dir.: 3. EXHIBITS: None ENDORSEMENT ~ INFORMATION _ APPROVED BY COUNCIL PRESIDENT FOR S/UBMITTALff ~ / / 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: A public hearing before the City Council has been noticed for December 22 concerning the adoption of a proposed development agreement for the development of an industrial park on 188 acres located north of Old Clifton Road, south of State Highway 16 and west of Anderson Hill Road. However, details of the agreement are still being worked out between staff and the applicant. Staff is also attempting to address concerns of the Suquamish Tribe. Thus, staff is requesting a continuance to provide time to finalize the agreement. The applicant is in agreement with the need for the continuance. 5. RECOMMENDATION: Staff requests that the City Council opens the public hearing at its December 22 meeting, receive any public testimony and continue the hearing until December 29, 1999. 9. RESPONSIBLE OFFICIAL: Jon Holan PULLED TABLED COUNCIL DIRECTIVE: 10. NOTICE OF ACTION _~ A __ APPROVED DISAPPROVED AMENDED DATE: 11. AGENDA BILL NO.: CLEARANCE COMMENTS: None e IMPACT OF NON-PASSAGE: A new public hearing with new public notice would have to be conducted. IMPACT ON STAFFING~ BUDGETS~ FACILITIES~ EQUIPMENT OR OTHE~I~ RESOURCES: There would be additional costs for a new public notice. RESEARCH SOURCES: Date: December 22, 1999 To: City Council From: Jon Holan, Interim Community Development Director Subject: Continuance of Public Hearing for Development Agreement for Northwest Corporate Campus City staffhas been diligently working with the applicant on the review of the proposed development agreement for the Northwest Corporate Campus project on property located north of 0Id Clifton Road. However, details of the agreement are still being worked out between staff and the applicant. Staff is also attempting to address concerns on the agreement raised by the Suquamish Tribe. Further, this matter has already been legally noticed for the December 22 meeting. As a result of this situation, staff requests that the Council open the public hearing on the agreement at its December 22 meeting, receive any public testimony and continue the hearing until December 29. This request has been discussed with the applicant and he is in agreement with the need for the continuance.