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Home My WebLink About12/15/99 AGENDA5. 6. 7. 8. 9. CITY COUNCIL AGENDA DECEMBER 15, 1999 CITY COUNCIL STUDY SESSION: 5:00 - 5:30 P.M. A. General Council Business CALL TO ORDER: 5:30 P.M. A. Pledge of Allegiance B. Invocation CONSENT AGENDA Items listed below have been distributed to Council members in advance for study and will be enacted by one motion. If separate discussion is desired on an item, it may be removed from the Consent Agenda and placed on the Regular Agenda at the request of a Council member. A. Minutes of Meeting - November 23, 1999 #AB99-266 B. Minutes of Meeting - December 1, 1999 #AB99-267 C. Interlocal Agreement with Kitsap County #AB99-268 "Stormwater Consortium Grant Match" D. Contract and Budget Adjustment for Evergreen #AB99-269 Park Remediation Project E. Contract for Grants Writing #AB99-270 CLAIMS/CHECK REGISTERS COUNCIL MEMBER REPORTS MAYOR'S REPORT LEGISLATIVE REPORT PUBLIC RECOGNITION -- (Comments Limited to 3 Minutes) ORDINANCES A. Ordinance No. 4681 (Second Reading) Creating Chapter 2.18 of the Bremerton Municipal Code titled "Audit Committee and Internal Auditor" #AB99-258 Ordinance No. 4682 (Second Reading) Updating the City's Purchasing Policy #AB99-259 (CONTINUED ON BA CK... ORDINANCES Continued... C. Ordinance No, 4683 (Second Reading) Establishing a Public Access Television Fund Ordinance No. 4684 (Second Reading) Establishing a Program for Elimination of Stormwater Inflow to the Wastewater System; and Amending Chapters 15.01, 15.04, 15.06, 11.02 of the Bremerton Municipal Code) Ordinance No. 4685 (Second Reading) Setting Fees for Stormwater Inflow to the Wastewater System Ordinance No. 4686 (Second Reading) Amending the FY 2000 Budget Go Ordinance (First Reading) Granting Puget Sound Energy A One-Year Franchise Ordinance (First Reading) Reducing the B & O Tax on Garbage and Refuse Business Ordinance (First Reading) Amending the FY 1999 Budget #AB99-260 #AB99-261 #AB99-262 #AB99-263 #AB99-271 #AB99~272 #AB99-273 10. RESOLUTIONS A. Resolution No. 2731, Letter of Legislative Intent Regarding the FY 2000 Budget #AB99-274 12o 11. ADJOURNMENT OF MEETING AGE/~DA BILL BREMERTON CITY COUNCIL MINUTES OF MEETING -- NOVEMBER 23, 1999 FOR AGENDA OF: ORIGINATING DEPT: ORIGINATOR: DATE SUBMITTED: DECEMBER 15, 1999 CITY COUNCIL MIKE SHEPHERD, PRESIDE! DECEMBER 3, 1999 2. ~: (comment on back 3. E~IBITS: if necessary) ENDORSEM]ENT MAYOR INFORMATION APPROVED BY COUNCIL PP~E.~EN~F/OR ~UB~ITTAL: 4. SUMMARY STATEMENT AND REOUIREMENT FOR COUNCIL ACTION: 8. RECOMMENDATION: RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: PULLED TABLED COUNCIL DIRECTIVE: 10. NOTICE OF ACTION APPROVED DISAPPROVED DATE: 3DED 11. AGENDA BILL NO: TaPe #1665 UNAPPROVED DRAFT CITY COUNCIL MEETING MINUTES November 23, 1999 The weekly meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4th Street, Bremerton, Washington, Wednesday, November 23, 1999, at 5:30 P.M., with Council President Mike Shepherd presiding. Council members present were Jim Reed, Carlos Montgomery, Carol Arends, John Law, Cecil McConnell, and Wayne Olsen. Council members David Farr and Lon Overson were absent. Also in attendance were City Attorney Glenna Malanca, Deputy City Clerk Paula Johnston, and Legislative Assistant Lori Smith. The meeting opened with the Pledge of Allegiance led by Council President Shepherd, followed by the invocation, given by Reverend Richard Andrus of Memorial Lutheran Church. Council President She.oherd made the following announcements: (1) City Council held a Pre-Council Session in the Council Conference room, prior to the meeting, to discuss general Council business; followed by a 20-minute Executive Session to discuss "Litigation"; and (2) The Second Reading for all Ordinances heard at the City Council meeting last week, November 17, 1999, will take place next week, December 1, 1999, to meet the statutory 7- business days between ordinance readings. CONSENT AGENDA A. Minutes of Meeting - November 9, 1999 B. SR 304 Transportation Improvement Project - Bonneville Power Administration Agreement C. Purchase of a John Deere Tractor for Gold Mountain Golf Complex #AB99-247 #AB99-248 #AB99-249 #0052 M/S/C (McConnell/Montgomery) Motion to approve Consent Agenda as presented. Vote on Motion: In Favor: Olsen, McConnell, Arends, Montgomery, Reed, Shepherd Abstain: Law Motion carried. CLAIMS/CHECK REGISTERS Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a listing that had been made available to the Council. #0095 M/S/C/U (Montgomery/Arends) On November 23, 1999, the Council does approve for payment those vouchers included and further described as follows: 236409 through 236596 in the amount of $307,214.75; and Regular Payroll for the period ending 11/15/99 in the amount of $757,772.77. COUNCIL MEMBER REPORTS Carol Arends was pleased to report on an "Unsung Hero" article printed in a recent edition of The SUN regarding Buck King, who assisted in the return of a lost girl. She thanked him for his efforts. Council President Mike Shepherd reported on the recent District 5 meeting, which included a presentations on the Community Center and Evergreen Park, and discussions on winter preparedness, and City revenue & budget cuts. In addition, he reported on his recent trip to Dublin, Ireland, where he met the Lord Mayor and also ran in the Dublin Marathon. TAPE #1665 City Council Reg. Mtg. Minutes November 23, 1999 Page 2 of 4 MAYOR'S REPORT Mayor Horton wished everyone a Happy Thanksgiving, and reported the Olympic High School Decca Program is hosting a Thanksgiving dinner this evening free of charge to anyone in need at the Downtown Eagles Club between 5th & 6th Street on Washington Avenue. Additionally, she announced that anyone interested in participating in the Holiday Window Display competition, could contact the Mayor's office at 478-5266 to register (there is no fee). Judges will award prizes to selected winners. LEGISLATIVE REPORT - There was no report this evening. PUBLIC RECOGNITION Susan Brown thanked Richard Hayes, Executive Director of Kitsap Transit for his immediate and personal response to a recent correspondence provided by her sister. Loren Johnson invited the members of the Council to a performance of the Nutcracker presented by the Dance Arts Theater to be held at the Bremerton High School Performing Arts Center on Saturday, November 27, 1999 at 7:30 P.M. and Sunday, November 28, 1999 at 2:30 P.M. Additionally, he raised concern over the difficulty there has been in marketing 150 acres for sale out of approximately 300 acres of privately owned property located at the west end of Werner which is zoned "Industrial". He believes it has been for sale for so long due to the lack of water service, and asked if the City could initiate action to approve a new water line. The fo/lowing citizens offered comments and documentation in support of the Bremerton Animal Control Department, and encouraged the City not to contract out those services: Mary_ Griffith Russell; Chris Nordleaf, of Peninsula Dog Fanciers; Sandra Kay Fletcher, of the Fletcher Glen Raptor Center (wildlife rehabilitation); Melody Pugh, Pet-Detective.corn (information & help to find lost pets); and Karen Hoover. 9A - NAMING PARK PROPERTY (LOCATED AT LEBO BOULEVARD & REID STREET, CURRENTLY KNOW AS LENT LANE.) TO "LENT LANDING", #AB99-250 Cris Gears, Parks & Recreation Director, reported that Dr. Gordon Cromwell has been working with the Parks & Recreation Department on behalf of the East Bremerton Rotary Club, to develop the park property commonly known as Lent Lane. This property is located at Reid Street and Lebo Blvd. southeast of Lions Field. During his research, Dr. Cromwell discovered that the property was used as a ferry-landing site to shuttle Navy personnel between West Bremerton and East Bremerton during World War 1~[. He also discovered that the driveway that leads from Lebo Blvd. to the beach was named Lent Lane to honor the Lent family for their contributions to the community. That driveway has since been abandoned. The East Bremerton Rotary Club is requesting that the park be officially named "Lent Landing" to continue honoring the Lent family, while further recognizing the City of Bremerton's history. The East Bremerton Rotary Club submitted their request to the Parks & Recreation Commission on Tuesday, October 26, 1999. After due deliberation and in accordance with the City policy for naming parks, the Parks & Recreation Commission voted unanimously to support the request and to submit it to the City Council. A sketch of the proposed sign, which would be paid for by the Rotary Club, was also presented. There were no questions or comments from the public. Mr. Reed suggested that the Lent family be contacted for their comments. Mr. Gears responded that unsuccessful attempts were made, but if he does hear any negative comments from members of the Lent family, he will bring the matter back to Council. Mr. Olsen thanked him for the District #1 Park. 3 TAPE #1665 City Council Reg. Mtg. Minutes November 23, 1999 Page 3 of 4 #1087 M/S/C/U (Arends/Montgomery) Motion to name the park property located at Lebo Boulevard and Reid Street "Lent Landing". 9B - SR 304 TRANSPORATION IMPROVEMENT PROJECT- UNDERGROUND STORAGE TANK DECOMMISSIONING AND CONTAMINATED SOIL REMOVAL BID AWARD. #AB99-251 Lynn Price, Project Manager, reported that bids were opened for the SR 304 Transportation Improvement Project, Underground Storage Decommissioning/Petroleum-Contaminated Soil Removal contract on November 15, 1999. This contract provides for the decommissioning of 4 underground storage tanks, 2 hydraulic hoists, and the removal of up to approximately 1,000 cubic yards of petroleum-contaminated soil from 4 parcels of public right-of-way. Eleven bids for this project were received, with Stemen Environmental Inc. the lowest responsive bidder with a bid of $68,277.98. The Engineer's estimate for this project was $107,711. There were no questions or comments from the public. Mr. McConnell asked if there were other funding sources, and if yes, when would the funds be received. Mr. Price stated there is currently sufficient funds, and clarified that indicated amounts are from Federal Highway Administration funds and Transportation Improvement Board funds, in addition to the arterial street funds already received by the City. Mr. Olsen left the meeting at approximately 6:15 P.M. #1260 M/S/C/U (Montgomery/Reed) Motion to approve award of the bid of $68,277.98 with Stemen Environmental Inc. for the SR 304 Transportation Improvement Project Underground Storage Tank Decommissioning/ Petroleum- Contaminated Soil Removal contract and authorize the Mayor to execute the same. 9C - JAIL CONTRACT WITH KITSAP COUNTY. #AB99-252 Glenna Malanca, City Attorney, stated that the County Jail Services Contract has been modified and revised to reflect necessary changes to the City's needs. There were no comments from the public. Mr. McConnell was concerned that the City still had to pay $57.00 for persons delivered to the County jail, even if they post bail, and are released after only a few hours. Ms. Malanca responded that was true, and clarified this contract is valid until the end of December, and that a new contract may be negotiated with the new jail. The purpose of this contract was to maintain the "status quo", to bring the City of Bremerton equal with what other jurisdictions are paying. President Shepherd stated that Council might want to bring up a discussion at a later date to determine the possibility of setting bail locally, thus eliminating the cost of the trip to the County. Mr. Montgomery pointed out that part of the required process is for a defendant to be "booked" before they can post bail. #1350 M/S/C/U (Montgomery/McConnell) Motion to approve one (1) contract for jail services with Kitsap County ending December 31, 2000. Mr. Olsen returned to the meeting at approximately 6:20 P.M. 9D - LEGAL SERVICES AGREEMENT WITH KITSAP COUNTY, #AB99-253 Glenna Malanca, City Attorney described legal services as provided by the Kitsap County TAPE #1665 City Council Reg. Mtg. Minutes November 23, 1999 Page 4 of 4 Prosecutor's office since 1995. Their expertise on prosecution and matter pertaining to criminal behavior has made their service to the City a benefit. The City's Legal Department has been able to focus on civil issues. City and County personnel have prepared an agreement to reflect the scope of work the City would like to have the County perform. There were no comments from the public. Mr. McConnell was concerned with the wording contained in SECTION 5, under "PAYMENT", where it states that $115,053.08 is compensation for services rendered "...for the remainder of calendar year 1999", because it implies this contract amount is only for the remaining two months of the year. Ms. Malanca clarified that was not the intent, and that the $115,053.08 is the yearly, base amount of the contract, which has not been changed since 1995. Effective January 1, 2000, a yearly CPI adjustment would be added. Russ Hauge, Kitsap County Prosecutor, further added that the relationship between his office and the City is "so good" that they have been working without a contract since June, and that the payment terms have always been monthly. Mr. She_Dherd noted that he has personally seen the Prosecutor's staff work weekend hours to keep up with their caseloads, and that his staff should be commended for their dedication. Mr. Hauge stated that from the standpoint of his office, and law enforcement in general, this has been an enormously successful "experiment", so much so that the City of Poulsbo has now decided to enter into a similar arrangement next year. He stated it makes sense for cities to engage with his office at the misdemeanor lever because they are already handling cases at the felony level. #1520 M/S/C/U (Montgomery/Olsen) Motion to approve one (1) agreement for legal services with Kitsap County Prosecutor ending June 15, 2004. With no further business meeting adjourned at 6:25 P.M. PAULA JOHNSTON, Deputy City Clerk MIKE SHEPHERD, Council President City of Bremerton P J/MS/Is C: Normal Distribution File AGENDA BILL BREMERTON CITY COUNCIL MINUTES OF MEETING -- DECEMBER 1, 1999 FOR AGENDA OF: ORIGINATING DEPT: ORIGINATOR: DATE SUBMITTED: DECEMBER 15, 1999 CITY COUNCIL MIKE SHEPHERD~ PRESIDI DECEMBER ~, 1999 o (comment on back if necessary.) ENDORSEMENT__ INFORMATION APPROVED BY COUNCIL PRESI~T- FO/R~SUB.~IT~AL: MAYOR COUNCIL PRESIDENT ~/~/~'/~ //'~ ~ ~.~~Z~ 4. SUMMARY STATEMENT AND REOUIREMENT FOR COUNCIL ACTION: 8. RECOMMENDATION: o RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: PULLED TABLED COUNCIL DIRECTIVE: 10. NOTICE OF ACTION APPROVED DATE: DISAPPROVED 3DED 11. AGENDA BILL NO: TAPES #1666 & #1667 UNAPPROVED DRAFT CITY COUNCIL MEETING MINUTES December 1, 1999 The weekly meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4t~ Street, Bremerton, Washington, Wednesday, December 1, 1999, at 5:30 P.M., with Council President Mike Shepherd presiding. Council members present were Jim Reed, Carlos Montgomery, Carol Arends, Lon Overson, John Law, Cecil McConnell, and Wayne Olsen. Council member David Farr was absent. Also in attendance were City Attorney Glenna Malanca, Deputy City Clerk Paula Johnston, and Legislative Assistant Lori Smith. The meeting opened with the Pledge of Allegiance led by Council President Shepherd, followed by the invocation, given by Pastor Rick of Calvary Chapel. Council President Shepherd made the following announcements: (1) City Council held a Pre-Council Session in the Council Conference room, prior to the meeting, to discuss general Council business; and (2) There will be a Study Session following the meeting tonight to discuss 1) "Construction Project Updates"; and 2) "Elimination of Improper Stormwater Inflow to the Wastewater System". CONSENT AGENDA A. Assignment of Lease- Motorola, Inc. to Pinnacle Towers, Inc. #AB99-252 #0020 M/S/C/U (McConnell/Montgomery) Motion to approve Consent Agenda as presented. CLAIMS/CHECK REGISTERS Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a listing that had been made available to the Council. #0040 M/S/C/U (Montgomery/Arends) On December 1, 1999, the Council does approve for payment those vouchers included and further described as follows: 236614 through 236797 in the amount of $404,269.76; and Retiree Payroll for the period ending November 30, 1999 in the amount of $120,606.44. COUNCIL MEMBER REPORTS Carlos Montgomery reported on a lively discussion at the Ferry Advisory Committee meeting held Monday Tuesday night, which was well attended by citizens, as well as several State Legislatures. Carol Arends commented that it is beginning to look like Christmas around town, but also mentioned her concern about the danger to pedestrians by the dark rainy nights, and encouraged the use of reflector tape or visible clothing. Lon Overson announced the opening of a business called the "Impossible Dream" at 511 4th Street. John Law stated that he was glad for the 20 miles of water between Seattle and Bremerton [in light of recent incidents surrounding the WTO event!] Council President Mike Shepherd reported on several recent events in District #5 including the District #5 neighborhood meeting held last Thursday; a Disaster Preparedness meeting held Tuesday evening; and a meeting with the Martin Luther King, Jr. Scholarship foundation. TAPES #1666 & #1667 City Council Reg. Mtg. Minutes December 1, 1999 Page 2 of 5 MAYOR'S REPORT Mayor Horton quelled "rumors" that there had been another purchase offer on the KPS building. She again encouraged businesses to decorate their storefront windows, and to call her office at 478- 5266 to register their participation, and be eligible for prizes. INFORMATION ITEM Richard Hayes, Executive Director; and Wendy Clark of Kitsap Transit, provided a presentation on a "Bremerton Transportation Center (BTC) Project Update-Post 1-69~'. A memo dated November 29, 1999 from the Agency Oversight Committee (AOC) to the Policy Group, regarding the "Project Status and Recommended Direction" was provided to the Council, which summarized the actions of the AOC and the Project Team to respond to changing circumstances. Several recommendations for proceeding with the completion of this project were also included. LEGISLATIVE REPORT - There was no report tonight. PUBLIC RECOGNITION Larry Dickerson commented that instead of hearing how Kitsap Transit was going to complete the Transportation Center, he would like to have heard a solution to the cuts in transit services. He also asked for an update on the City's "SOAP" ordinance, to assist the Police in cleaning up prostitution. Officer Wendy Clark, Crime Prevention Officer, announced the Bremerton Police Department would begin a "Landlord Training" program to educate property managers on screening tenants, etc., on December 18 & 20, from 12:00 to 4:00 P.M. The location will be announced soon. She provided copies of "Rental Property Incident Cards" to assist officers in reporting problems at rental units. Carol Atkinson announced that Santa Claus will be "coming to town" this Friday at 6:00 P.M. to light the City's Christmas tree, and that a number of related events will also be scheduled that evening. Sandra Kay Fletcher provided additional information showing the link between cruelty to animals and child abuse. She also voiced her support for the City of Bremerton's Animal Control Department, along with Patti Hutchin(js, Linda Col(jan of PAWS, and Karen Hoover. 10A - ORDINANCE NO. 4676 (SECOND READING), ESTABLISHING REGULATORY AN[') REVENUE LICENSING OF RESIDENTIAL RENTAL BUSINESSES; AND CREATING A NEW CHAPTER IN TITLE 5 OF THE BREMERTON MUNICIPAL CODE, #AB99-241 The First Reading of this item was presented at the City Council meeting on November 17, 1999. The ordinance was read in its entirety as requested by a citizen. The following members of the public voiced their opposition to this proposed ordinance: Elizabeth Buell, Mike Gustavson, Ruth Natividad, Gerald Jenkins, and Jim Adrian (who provided a handout of information, including portions of the Residential Landlord-Tenant Act). TAPE #1667 Mr. Law reiterated that he would not support the ordinances proposed this evening because to approve any tax increase or fees after the voters passed 1-695 would be saying he didn't listen to the voters who said they didn't want any increases. TAPES #1666 & #1667 City Council Reg. Mtg. Minutes December 1, 1999 Page 3 of 5 Mr. McConnell stated that this was a normal time of year for Council to review its budget, and consider potential tax increases, and that he believed 1-695 had nothing to do with this proposed ordinance. He further added that this issue was introduced several years ago. President She.oherd stated that if voters wanted "no taxes", they would have to amend the Constitution, not merely approve an Initiative, so he questions what the voters really wanted. He stated his constituents expect him to fulfill his responsibilities, which included making these types of decisions. Mr. Olsen stated again that the City should place this item on the ballot for the citizens to decide. #0235 M/S/C (Montgomery/Overson) Motion to pass Ordinance No. 4676 on second reading, with a $25 fee, per residential unit, per year, effective December 31, 1999. Vote on Motion: Motion carried. In Favor: Opposed: Overson, Arends, Montgomery, Reed, McConnell, Shepherd Law, Olsen 10B - ORDINANCE NO. 4679 (SECOND READING) IMPOSING A COMMERCIAL PARKING TAX; AND ADDING A NEW CHAPTER TO TITLE 3 OF THE BREMERTON MUNICIPAL CODE, #AB99- 242 The First Reading of this item was presented at the City Council meeting on November 17, 1999. There were no questions or comments by the public. Mr. McConnell reiterated his previous comments also applied to this ordinance. Mr. Olsen asked the Council members to consider the fact that commercial parking lot owners already pay B&O Tax, as well as a Business License Fee. President Shepherd clarified that because this tax would be based on the "gross" amount, the percentage was lowered from 10% to 6%, and also stated that he is in favor of further discussion on possibly phasing out the B&© Tax. Mr. Olsen and Mr. Reed each agreed. #0340 M/S/C (Montgomery/Arends) Motion to pass Ordinance No. 4679 on second reading. Vote on motion: In Favor: Overson, Arends, Montgomery, Reed, Shepherd Opposed: Olsen, McConnell, Law Motion carried. 10C - ORDINANCE NO. 4680 (SECOND READING) AMENDING PENALTY AMOUNTS FOR CIVIl INFRACTIONS AND MISDEMEANORS; AND AMENDING SEVERAL CHAPTERS OF THF BREMERTON MUNICIPAL CODE, #AB99-243 The First Reading of this item was presented at the City Council meeting on November 17, 1999. There were no questions or comments by the public. Mr. McConnell stated that he could not support this ordinance without knowing how much of the fines currently being assessed is actually collected. He also wanted to know what happens to an individual that does not pay. Ms. Malanca stated she did not have the actual percentage of fines that are paid, but provided that the purpose of the amount of a fine is not only to generate revenue, but was also used to deter the conduct. TAPES #1666 & #1667 City Council Reg. Mtg. Minutes December 1, 1999 Page 4 of 5 Mr. Montgomery stated that fines should not be based on whether there was an ability or non-ability to pay the fine, because everyone would simply claim they could not pay. Mr. Reed felt that higher fines could act as a deterrent. #0530 M/SIC (Arends/Montgomery) Motion to pass Ordinance No. 4680 on second reading. Vote on Motion: In Favor: Arends, Montgomery, Reed, Olsen, Overson, Shepherd Opposed: McConnell, Law Motion carried. With no further business meeting adjourned at 7:15 P.M. PAULA JOHNSTON, Deputy City Clerk MIKE SHEPHERD, Council President City of Bremerton P J/MS/Is C: Normal Distribution File MONTHLY CITY COUNCIL STUDY SESSION: (1) CONSTRUCTION PROJECT UPDATES - GENE SAMPLEY, DIRECTOR OF PUBLIC WORKS & UTILITIES A copy of the Public Works & Utilities. Engineering Division Monthly Status Report was handed out to City Council members, which included updates on the following: ·Public Works Projects: Warner Road Corridor/West Hills Commercial Improvements; Callow CSO, Priority 3 & 5; Burwell Hill Climb; Pine Road CSO Facility Plan; and 1999 Traffic Calming Program ·Engineering Division Utility Projects: Miscellaneous Water Projects; W650 Zone Improvements; Anderson Cove CSO; Pump Station CW-2 Upgrade; Snyder and Ohio Avenue Sewers; CSO Reduction Plan Update; and Reservoir No. 4 Outlet Pipe and Cover Replacement · SR304 Transportation Improvement Project: Funding; Right-of-Way Acquisition as of November 19, 1999; Structure Disposal; Environmental Cleanup; Gateway Improvements (Porter Street to Montgomery Avenue); and Biological Assessment · Public Works & Utilities Projects: Evergreen Park Phase ! Renovation; Evergreen Park Phase ~[! Remediation; Manette Ballfield Improvements; Warren Avenue "Carpenter Field" Improvements TAPES #1666 & #1667 City Council Reg. Mtg. Minutes December 1, 1999 Page 5 of 5 ELIMINATION OF IMPROPER STORMWA TER INFLOW TO THE WASTEWA TER SYSTEM WITH GENE SAMPLEY, DIRECTOR OF PUBLIC WORKS & UTILITIE,~. Two ordinances were presented in response to the contribution of stormwater to CSO events from City streets and facilities; as well as private and public facilities. A summary of the major features of the first ordinance establishing a program for the elimination of stormwater inflow to the wastewater system was provided, which included a definition of inappropriate stormwater inflow. The date for required disconnection is January 1, 2005 (unless approved by the Director of Public Works & Utilities). Target areas will be identified, with notice to the general public provided through utility billing. Individual notice will be provided if early disconnection is required due to utility projects. A Residential Disconnection Assistance Program will also be established. The second ordinance establishes rates for inappropriate stormwater inflow to the wastewater system. They will be based upon the established stormwater ISU for each lot, and adjusted annually on the following schedule: 25% Stormwater Fee for Property effective January 1, 2002; 50% effective January 1, 2003; 75% effective January 1, 2004; and 100% effective January 1, 2005. AGENDA BILL BREMERTON CITY COUNCIL 1. SUBJECT: Interlocal Agreement with Kitsap County "Stormwater Consortium Grant Match" FOR AGENDA OF: ORIGINATING DEPT: ORIGINATOR: DATE SUBMITTED: December 15, 1999 PW&U K. Cahall, Water Res. Mgr. November 24, 1999 Director PW&U - ~_~,?~,~'~ ~ .J~~, ~Q · Interlocal Agreement City Attorney City Treasurer Purchas~g Manager Operations CommiRee Fiscal' & Budget Comm. E~O~E~NT ~_ ~O~TION ~P~D BY CO.Cra P~S~E~OR S~~~: /. 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: Public Education is a requirement for managing a stormwater system. The City and Kitsap County coordinated a State Centennial Clean Water grant application for a "Stormwater Consortium" to produce, distribute, & evaluate public education on stormwater best management practices for residents. This interlocal agreement is required by the state for Bremerton to provide matching funds in the form of purchasing $4,000 worth of stormwater public education for Bremerton residents. The total grant award is $29, 000. 8. RECOMMENDATION: That City Council approve the interlocal agreement and authorize the Mayor to sign, subject to City administrative policies and procedures. 9. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: N/A N/A PULLED TABLED COUNCIL DIRECTIVE: 10. NOTICE OF ACTION APPROVED DISAPPROVED DATE: 11. AGENDA BILL NO: AMENDED 2. CLEARANCE COMMENTS: 5. IMPACT ON NON-PASSAGE: If the interlocal is not executed, the grant requirements would not be met and the City would not be able to participate in the benefits of the grant award. 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES: Budget has been allocated in the 2000 Storrnwater budget for this project. 7. RESEARCH SOURCES: Washington State Centennial Grant Guidelines /\991104.ab} 1NTERLOCAL AGREEMENT BETWEEN THE CITY OF BREMERTON AND KITSAP COUNTY PUBLIC WORKS CONCERNING STORMWATER EDUCATION WHEREAS, the City of Bremerton (City) owns and manages a stormwater system; and WHEREAS, Kitsap County Department of Public Works (County) is responsible for stormwater management in unincorporated Kitsap County; and WHEREAS, a requirement for managing a stormwater system is providing public education on proper stormwater control and best management practices; and WHEREAS, the County and the City coordinated a Department of Ecology Centennial Clean Water grant application, Kitsap County Contract Control Number KC-542-99, titled "Stormwater Consortium Education Project" in which the County is the lead and the total amount of the grant award is $29,000; WHEREAS, the City agreed to provide matching funds in the form of purchasing $4,000 worth of educational materials in exchange for a comprehensive stormwater education campaign aimed at citizens and homeowners; and WHEREAS, it is a requirement of the grant to have an interlocal between the City and the County; THEREFORE the City and the County agree to the following: 1. No separate administrative entity is created by the terms of this agreement. 2. As provided by Chapter 39.34 RCW, the City agrees to provide the matching funds to meet the requirements of the Centenrfial grant by purchasing $4,000 of stormwater education materials such as newspaper ads, billboards, and brochures as detailed in the Centennial Grant contract. These funds have been budgeted in the 2000 Bremerton Stormwater Utility Fund. 3. The City will provide documentation of the expenditure of these matching funds as required by the Centennial Grant contract. 4. With respect to this Interlocal Agreement, the City agrees to comply with all conditions of the Centennial Grant contract. Page 1 of 3 interloclO/99 o o Kitsap County Department of Public Works agrees to provide a comprehensive stormwater pubhc education campaign, design of education materials, and evaluation of the campaign in addition to grant administration. This agreement will take effect immediately upon execution of both parties. All work to be performed under this agreement will be completed by March 31, 2002. This agreement may be amended or rescinded by mutual agreement of the City and the County. Nothing in this agreement shall be construed to abrogate or limit the sovereign immunity of either party; grant or relinquish any interest in lands, water, or other real or personal property, alter the jurisdiction and authority of any court or agency not a party to this agreement, or of either of the parties except as explicitly set forth in the agreement; impose or alter the liability of any person for personal or property damage arising from, or contracts related to, any project approved to reviewed pursuant to or otherwise subject to this agreement or responsibility imposed by law. Any and all notices under the terms of this agreement shall be given to the parties at the following addresses: Kitsap County Department of Public Works 614 Division Street, MS-26A Port Orchard, WA 98366 City of Bremerton Public Works and Utilities 3027 Olympus Drive Bremerton, WA 98310 Page 2 of 3 in tcrloc l 0/99 Dated this day of ,1999. Board of County Commissioners Kitsap County, Washington Charlotte Garrido, Chair Authorized signature City of Bremerton Lynn S. Horton, Mayor Date Tim Botkin, Commissioner Chris Endresen, Commissioner Attest: Approved to as form: Holly Anderson Clerk of the Board Glenna Malanca, City Attorney Page 3 of 3 intefloc 10/99 AGENDA BH,L BREMERTON CITY COUNCIL SUBJECT: Contract and Budget Adjustment-Evergreen Park Remediation Project FOR AGENDA OF: ORIGINATING DEPT: ORIGINATOR: DATE SUBMITTED: Dec. 15, 1999 Parks & Recreation Cris Gears, Director Dec. 7, 1999 2. CLEARANCES: (Comment on I~ ifnece~ry) 3. EXHIBITS: Director Parks & Rec ///~~/~ · Extn'bit "A"- Contract Surm~ Director, PW & U ~//~-r2~~ · Extu'bit "B" - Amendment No. 5 Director, admin Services '~~ ~, * Exh~oit "C"- Budget Adjustment City Atto rn ey · City Treasurer ~ ~-~' ' . Operations Committee Fiscal & Budget Comm..~ ~ ,~,,-~_.~-~ , ENDORSEMENT ~ INFORMATION__ SUBMITTAL: APPROVED BY COUNCIL PRESIDENT FOR 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: On November 20, 1995, the City entered into a Professional Services Agreemem with Exponent for the remediation of properties to be included in the development of Evergreen Park. That original Agreement has been amended four times for a total of $439,871. Dan Miller, Project Manager, is now recormnending that the City amend the contract a fifth time (in the amount of $15,775) to ensure that remediation, park design and construction activities do not deviate from the elements specified in the executed Washington State Department of Ecology Agreed Order. Exponent will also coordinate Ecology review and lead further technical negotiations with Ecology and the State Attorney General's Office. Contract Amendment No. 5 (Exba'bit B) will bring the total contract amount to $455,646 and extend its contract life to December 3 I, 2000. (Continued on Reverse) 8. RECOMMENDATION: That the City Council approve Amendment No. 5 in the amount of $15,775 to ensure that remediation and park design/construction activities do not deviate from the elements specified in the executed Agreed Order and authorize the Mayor to sign the Amendment No. 5 subject to City Administrative Policies and Procedures. 9. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: Parks & Recreation Director Parks & Recreation Director N/A N/A PULLED TABLED COUNCIL DIRECTIVE: 10. NOTICE OF ACTION APPROVED DISAPPROVED DATE: 11. AGENDA BILL NO: 2. CLEARANCE COMMENTS: 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION (CONT'D) As of November 16, 1999, the ~ balance of the existing contract totals approximately $49,979. This amount, coupled with the proposed Contract Adjustment ($15,775) totals $65,754, which is the amount required to cover expenses through the end ofyear 2000. The proposed Budget Adjustment in the amount of $65,754 is attached as Exhibit C. 5. IMPACT ON NON-PASSAGE: Deviation fi~om the Agreed Order may occur during the remediafion, design and construction activities, thereby musing the City to undertake additional remediation and incur unnecessary costs for the project. 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES: There is no impact on staffing. This work was anticipated during project planning, and costs have been included in the project budget for site remediation. 7. RESEARCH SOURCES: {~70122_1.ab} EVERGREEN PARK REMEDIATION PROJECT SUMMARY OF CONTRACT AMENDMENTS & BUDGET ADJUSTMENTS AS OF NOVEMBER 1, 1999 DESCRIPTION Original Professional Services Agreement Contract Amendmems: Scope of Services mended and total fees increased by $33,616.00 to maximum of $272,647.00 Extension of duration of contract. Additional Scope with corresponding budget changes thereby increasing project budget to $319,959.00 Additional scope with corresponding budget changes thereby increasing project budget to $439,871.00; also extended contract time. Budget Adjustments Adjust Real Estate Excise Tax Fund 109 by $150,000.00 for 1997 Budget of Project. Adjust Real Estate Excise Tax Fund 109 by $48,500.00 for Budget of Project for total 1998 Budget of $95,813.00 Adjust Real Estate Excise Tax Fund 109 by $119,912.00 for Budget of Project for total 1999 Budget of $439,871.00 DATE 10/18/95-12/31/96 No Time Change Extended to 12/31/97 Extended to 12/31/98 Emended to 12/31/99 No time change Date of Adjustment 7/16/97 No time change Date of Adjustment 5/13/98 No time change Date of Adjustment 12/9/98 NUMBER Original No. 1 No. 2 No. 3 No. 4 No. 1 (97-19) No. 2 (98-11) No. 3 (98-36) AMENDMENT NO. 5 Name of Project: REMEDIATION WORK-EVERGREEN PARK The City of Bremerton desires to supplement the agreement (Agreement) entered into with Failure Analysis Associates, Inc., now Exponent (Constfltant) and executed on November 20, 1995. All provisions in the basic agreement and Amendments No. 1 through 4 remain in effect except as expressly modified by this Amendment No. 5. The changes to the Agreement are descn'bed as follows: Section 1, SCOPE: The Scope of Services is amended to incorporate attached Ex[n'bit B, Change Proposal to the Professional Services Agreement and by this reference made a pan of this Amendment. Section 2, TERM: The term of the Agreement is extended to December 31, 2000. Section 3, COMPENSATION: The total fees under the Agreement shall increase $15,775.00 to a maximum amount payable of $455,645.92 as set forth in Task 0801 ofExl'n'bit B. ( Cash Ending Balance $49,979.08 + Amendment No. 5 $15,774.92 = $65,754.00 ) EXPONENT-FAILURE ANALYSIS ASSOCIATES, INC. Date: BY: MICHAEL R. GAULKE, President CITY OF BREMERTON Date: DEPARTMENTAL APPROVAL: BY: LYNN S. HORTON, Mayor ATTEST: CRIS GEARS, Director Parks & Recreation KATHLEEN L. MCCLUSKEY, City Clerk APPROVED AS TO FORM: GLENNA MALANCA City Attorney Requesting Department: _ CITY OF BREMERTON _ BUDGET ADJUSTMENT REQUEST REAL ESTATE EXCISE Adjustment Number:. 2000-1 I Approval Authority Required: ~-]mreasu ret SOURCE OF FUNDS: Descdption Reduce Ending Cash r-~ Mayor Amount 65,754 Fiscal & Budget USE OF FUNDS: Description Increase Capital [-~Council Amount 65,754 NARRATIVE: This adjustment will provide for continuation of the professional services contract with Exponent for oversight of the remediation efforts at Smith Cove. Department Head Signature Date //~/~~,,//..-- D~ector ~g~t'u~e Date Treasurer Comments: Recommended r-'-'l Not Recommended Mayor Comments: Treasurers Signa't0re"'~ Date ,-- Recommended ["--1 Not Recommended //2/ Approved ~ Denied ~'~?~Z --1 ,/, Mayors Signature Date Fiscal & Budget Committee Comments: Recommended ~ Approved Not Recommended Denied Fiscal & Budget Commi~_e~ate AGENDA BILL BREMERTON CITY COUNCIL Writing Contract for Grants FOR AGENDA OF: December 15. 1999 ORIGINATING DEPT: Admin. Services ORIGINATOR: Kathleen McCluskeyya~ DATE SUBMITTED: December 2~ 1999 2. ~: (comment on back 3. ~: ..~~eces~ry~) At t o r n ey~.~'~_~r~L~~--~ 4. S~Y STATE~ ~D ~OUI~NT FOR CO~CIL A~ION: Mr. Young has performed Grants Writing Services for the City for several years. He has been successful in obtaining grants from a variety of sources. His report for 1999 will'be presented. 8. RECOMMENDATION: Motion to approve contract with Jeffry Young for the period 1/1/2000 to 12/31/2000 to provide grants writing services. RESPONSIBLE OFFICIAL: Admin. Services ENFORCEMENT OFFICIAL: Admin. Services EXPIRATION DATE: 12/31/200Q REVIEW DATE: PULLED TABLED COUNCIL DIRECTIVE: 10. NOTICE OF ACTION APPROVED DISAPPROVED DATE: 3DED 11. AGENDA BILL NO: 2. CLEARANCE COMMENTS (cont,): 4. SUMMARY STATEMENT (cont.): Se IMPACT ON NON-PASSAGE: Reduce our ability to procure and obtain grants. e IMPACT ON STAFFING. BUDGETS~ FACILITIES~ EOUIPMENT OR OTHER RESOURCES $15,790.00 per year 7. RESEARCH SOURCES: PROFESSIONAL SERVICES AGREEMENT Grants Writer THIS AGREEMENT is between the City ofBremerton, a municipal corporation, (hereina~er referred to as "City") and Jeffuy J. Young, (hereina_~er referred to as "Grants Writer"). WITNE S SETH: 1. SCOPE: Grants Writer, by this Agreement, agrees to seek and write grants for the City. The Grants Writer will maintain an office for performance of this Agreement at the address listed under 7(d) and supply equipment as needed, for completion of assigned projects. Appropriate office space and equipment will also be provided at City facilities. City shall provide access to project applicable City plans and data, prior grant data, grant forms, grant manuals and funding publications. 2. TERM: Contract shall commence on January 1, 2000, and will terminate on December 31, 2000. 3. COMPENSATION: City shall pay Grants Writer compensation as follows: The City and Grants Writer agree that compensation for services rendered under this Agreement shall be in the amount of One Thousand Three Hundred Fifteen and 86/100 Dollars ($1,315.86) per month, in two payments of Six Hundred Fifty-seven and 93/100 Dollars ($657.93) each on the regular claims payment dates closest to mid-month and month end. Should a substantial increase in grant writing occur related to the Economic Development projects or similar large projects, the parties shall negotiate in good faith an additional fee for those services. Grants Writer shall submit a quarterly report describing the services rendered with a breakdown for work completed by grant and by department, as authorized under this Agreement. In addition to Grants Writer's fee, the City shall pay reasonable expenses for mileage, incidental costs, subscriptions, computer access, and parking with prior approval of the Administrative Services Director. 4. RELATIONSHIP OF PARTIES: The parties understand and agree that Grants Writer is an individual skilled in matters pertaining to the writing of grants and will perform independent functions and responsibilities in the area of its particular field of expertise. Grants Writer shall act as an independent contractor and not as an employee of the City. As such Grants Professional Services Agreement - 1 Grants Writer - 12/99 Writer has no authority to bind the City nor control employees of the City, contractors, or other entities. Within the performance of these duties, Grants Writer shall work under the direction of the Administrative Services Director. 5. LICENSE AND TAXES: Grants Writer shall possess a current Bremerton Business License and any regulatory license required to fulfill Grants Writer's-obligations under this Agreement. B & O taxes shall be paid when due and Grants Writer, by this Agreement, assigns any payments due under this Agreement to the City Clerk for payment of such taxes which have been declared delinquent. 6. HOLD HARMLESS: Grants Writer shall, at ail times, be solely responsible for his acts or failures to act which occur or arise in any way out of the performance of this Agreement. Grants Writer agrees to save and hold the City, its personnel and officials, harmless from all costs, expenses, losses, and damages including the cost of defense, incurred as a result of any acts or omissions of Grants Writer relating to the performance of this Agreement. 7. GENERAL CONI~mONS: a. Reports and Information - Grants Writer, at such times and in such forms as the City may require, shall furnish the City such reasonable periodic reports and documents as it may request pertaining to the work or services undertaken pursuant to this Agreement, the costs and obligations incurred or to be incurred in connection therewith, and any other matters covered by this Agreement. Grants Writer will maintain accounting records in accordance with generally accepted accounting principals and practices to substantiate all invoiced amounts. b. Entire Agreement - This Agreement constitutes the entire agreement between the parties and both parties acknowledge that there are no other agreements, written or oral, that have not been fully set forth in the text of this Agreement. c. Amendments - The parties hereby further agree that this Agreement cannot be amended or modified without the written concurrence of both parties. d. Notices - Any notices required to be given by the City to Grants Writer or by Grants Writer to the City shall be in writing and delivered to the parties at the following addresses: Administrative Services Director 239 Fourth Street Bremerton, WA 98337 Jeffi-y J. Young 711 Hewitt Avenue, Apt. A Bremerton, WA 98337 e. Waiver - Failure to insist upon strict compliance with any terms, covenants or conditions of this Agreement shall not be deemed a waiver of such, nor shall any waiver or relinquishment of such right or power at any time be taken to be a waiver of any other breach. Professional Services Agreement - 2 Grants Writer- 12/99 f. Compliance with State, Local and Federal Laws - Grants Writer agrees to comply with all applicable local, state and federal laws in performance of all services under this Agreement. g. Applicable Law; Venue - This Agreement shall be construed and interpreted in accordance with the laws of the State of Washington and, in the event of dispute, the venue of any action brought hereunder shall be in Kitsap County Superior Court. h. Attorney Fees - The substantially prevailing party in any litigation arising hereunder shall be entitled to its reasonable attorney's fees and court costs, including appeals, if any. 8. NONDISCRIMINATION: Grants Writer shall not discriminate in employment or services to the public on the basis of race, color, national origin, sex, religion, age, marital status or disability, except employment actions based on a bona fide occupational qualification. 9. TERMINATION: This Agreement may be terminated by either party for convenience upon thirty (30) days' written notice or a shorter mutually agreed upon period dependant on project status, number of active grant applications, and ability or timeliness of transitioning to City staff or new contractor. Payments to be pro-rated for any portion of a month worked. IN WITNESS WHEREOF the parties hereto have executed this Agreement the date and year indicated. Date: By: JEFFRY J. YOUNG CITY OF BREMERTON Date: By: DEPARTMENTAL APPROVAL: LYNN HORTON, Mayor APPROVED AS TO FORM: KATHLEEN L. McCLUSKEY, Director Administrative Services GLENNA MALANCA, City Attorney Professional Services Agreement - 3 Grants Writer- 12/99 GRANT WRITER'S REPORT 1999 Twenty proposals were submitted and 12 (of 18 decided so far) were funded in 1999 with total revenues of $15,323,661. One proposal was approved for $1,000,000 but delayed by Initiative 695. For comparison, 12 proposals were submitted in 1998 and 3 funded with total revenues of $1,069,633. A summary of the 1999 proposals is provided below. 99-01 Auto Center Way Improvements from 6ta Avenue to the Southbound SR30nramp Submitted to: Amount: Status: Washington Transportation Improvement Board, Urban Arterial Trust Account $360,000 not recommended for funding 99-02 High Occupancy Vehicle Lanes and Transportation Improvement Project for SR304 Submitted to: Amount: Status: WA Transportation Improvement Board; Central Puget Sound Public Transit Account $1,000,000 Approved for $1,000,000; ranked 1~t of 25 submitted; delayed by Initiative 695 99-03 SR304 Transportation Improvement Project Submitted to: Amount: Status: WA Transportation Improvement Board; Statewide Competitive Program $5,153,000 Awarded $5,153,000; ranked 3rd of 101 submitted 99-04 Bremerton Combined Sewer Overflow Reduction Plan Update Submitted to: Amount: Status: WA Department of Ecology $500,000 Awarded $436,250 99-05 Callow Avenue Basin Combined Sewer Overflow Design - Final Priorities Submitted to: Amount: Status: WA Department of Ecology $575,000 Awarded $575,000 99-06 Callow Avenue Basin Combined Sewer Overflow Design and Construction Submitted to: Amount: Status: WA Public Works Board, Public Works Trust Fund $6,272,000 Awarded $4,195,800 Submitted to: Amount: Status: Submitted to: Amount: Status: Submitted to: Amount: Status: Submitted to: Amount: Status: Submitted to: Amount: Status: Submitted to: Amount: Status: 99-07 Multibasin Combined Sewer Overflow Reduction Projects WA Public Works Board, Public Works Trust Fund $3,101,700 Awarded $2,804,200 99-08 SR304 Transportation Improvement Project Puget Sound Regional Council Request reduced to $2,000,000 (initially submitted for $9,800,000) Awarded $1,000,000 99-09 COPS Universal Hiring Program U.S. Department of Justice $75,000 Awarded $75,000 99-10 Traffic Safety Grant Application Washington Traffic Safety Commission $10,000 Awarded $10,000 99-11 Cooper-Jones Pedestrian and Bicycle Safety Grant Application Washington Traffic Safety Commission $15,000 not funded (revised version of application 99-10) 99-12 Bremerton-Kitsap County DUI Task Force Project Agreement Washington Traffic Safety Commission $56,924 Awarded $56,924, the only successful proposal not sent back for revisions 99-13 Bremerton-Kitsap County DUI Task Force Subgrantee Application Submitted to: Amount: Status: Submitted to: Amount: Status: Washington Department of Health and Social Services $77,600 Selected as State subgrantee, federal award pending 99-14 West 540 Pressure Zone Improvements Economic Devevelopment Administration $1,000,000 Ranked 2nd, to be reconsidered in 2000 Grant Writer's Report -- 1999 page 2/3 99-15 Local Law Enforcement Block Grant Submitted to: Amount: Status: U.S. Department of Justice, Bureau of Justice Assistance $47,687 Awarded $47,687 99-16 Bulletproof Vest Partnership Submitted to: Amount: Status: U.S. Department of Justice, Bureau of Justice Assistance $4,000 Awarded $4,000 99-17 Economic Opportunities Grant - Westpark Neighborhood Plan Submitted to: Amount: Status: Washington Department of Community, Trade, and Economic Development $114,292 not funded 99-18 Growth Management Act Compliance Submitted to: Amount: Status: Washington Department of Community, Trade, and Economic Development $75,822 not funded 99-19 Combined Sewer Overflow Reduction Projects Design Submitted to: Amount: Status: WasMngton Public Works Board, Public Works Tru~ Fund $920,800 Awarded $920,800 99-20 Law Enforcement Records Management System Innovation Submitted to: Amount: Status: U.S. Department of Justice, Bureau of Justice Assistance $150,000 Submitted December 13, 1999, still under review Projects Approved: 12/18 decided this year to date Revenue this year: $15,323,661 Very truly yours, Jeffry J. Young, Ph.D. Grants Writer Grant Writeffs Report -- 1999 page 3/3 1. SUBJECT: Formalizing the Audit Committee by Ordinance AGENDA BILL BREMERTON CITY COUNCIL ORDINANCE NO. %<~[ FOR AGENDA OF: ORIGINATING DEPT: ORIGINATOR: DATE SUBMITTED: Dec.~1999 Audit Committee Mr. Lon Overson Nov. 23. 1999 2. CLEARAN, C-,.E~: _ Comment of b_ack if necessary) C~ty Attorney Mds. Glenna Malanda -- ~/~"--'~-~ Fiscal & Budget ~'~~ .......-..Mr. Cado'sMontgomery · Operations_ _~,' Mr. Cecil McConnell 3. EXHIBITS: Proposed Ordinance 4 o8 ENDORSEMENTS /~' INFORMATION MAYOR ~on)~?. APPROVED BY COUNCIL PRESIDENT FOR SUBMI .T-J;A!~/// "/ ~ ' ~M~-She~h~rd 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: An ordinance creating a new Chapter 2.18 Audit Committee and Intem, a ]Auditor as created in the City of Bremerton Charter, Section 18, and further providing procedures, duties, and operations of the Audit Committee and internal Auditor. 8. RECOMMENDATION: ,.,e ~,._,, ,~r..+,,,~, ,w-,r'~'~;r;,g ,,, .............. u of thc ,~....,,^'"~" Cc ........... ,=,,u ,,,L~,~'-' ,~; · -: ...... Motion to approve on second reading the formalizing of the Audit Committee and Internal Auditor by Ordinance. ,1'~0. '::~-(~ (~ t 9. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: Audit Committee City Auditor N/A N/A PULLED TABLED COUNCIL DIRECTIVE: 10. NOTICE OF ACTION APPROVED __ DISAPPROVED AMIENDE9A 11. AGENDA BILL NO: 2. CLEARANCE COMMENTS: IMPACT ON NON-PASSAGE: Continuation of current policy. 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES: No financial impacts, only formalizing existing policy. 7. RESEARCH SOURCES: City Charter Section 18 ORDINANCE NO. "~ ~1 AN ORDINANCE creating a new Chapter 2.18 Audit Committee and Internal Auditor as created in the City of Bremerton Charter, Section 18, and further providing for procedures, duties and operations of the Audit Committee and Internal Auditor. THE CITY OF BREMERTON DOES HEREBY ORDAIN: Section 1. New Chapter. A new chapter is hereby added to the Bremerton Municipal Code to read as follows: CHAPTER 2.18 AUDIT COMMITTEE AND INTERNAL AUDITOR 2.18.010 PURPOSE. The purpose of the Audit Committee, as provided in the Charter of the City of Bremerton, Article III, Section 18, shall be to assure elected City officials and management that the internal auditing of the municipality and its departments, programs and activities is performed in accordance with standards for the practice of internal auditing and with professional standards of conduct. To this end, the Committee will: (a) Conduct annual appraisals of the Internal Auditor's performance as to effectiveness and efficiency; (b) Review and approve the internal audit work schedule and planned budget for the coming year; (c) Review results of external and internal audits with specific attention to: (1) restrictions (2) cooperation received (3) audit findings (4) audit recommendations (d) Review the City audit activities of the past year, comparing planned and actual audits; (e) Review and approve special audit requests; (f) Review internal audit reports prior to report release; (g) Review policies on unethical and illegal procedures; (h) Help to keep the internal auditor independent of management; (i) Meet regularly with the internal auditor; (j) Help to assure that management is exercising due professional care. 2.18.020 MEMBERSHIP. There shall be an Auditing Committee consisting of two Council members and an independent Certified Public Accountant to be designated by Council, and two Bremerton residents selected by the designated members of the Audit Committee. The City Council may designate by majority vote one alternate member to serve in the absence of either or both of the appointed Council Members. Audit Committee & Internal Auditor. Ord 12/9/99 39-- In order to foster continuity, the Committee shall elect one of the elected Council members as Chairman. The Chairman will conduct the order of business at meetings, coordinate communications of the committee, and perform other duties as specified by the Committee. 2.18.030 TERM, Audit Committee members shall serve terms as follows: (a) The two Bremerton residents selected by the other members of the Audit Committee shall serve three (3) year terms. The first two appointments, shall be made as follows: one currently sitting resident (Citizen Position #1) shall expire on December 31, 2000; and the second currently sitting resident (Citizen Position #2) shall expire on December 31, 2001. At the expiration anniversary date of each term, a resident appointee shall be appointed for a three (3) year term thereafter. Residents may be appointed to an unlimited number of terms. (b) The Council members appointed by the Council shall serve for a term up to the unexpired term of their elected office. (c) The independent Certified Public Accountant selected by Council shall serve a three (3) year term, shall expire on December $1,2002, and may be appointed for an unlimited number of terms. The Internal Auditor shall be a permanent ex-officio member of the Audit Committee. In the event that any member does not serve a full term, either by resignation or removal, a replacement shall be selected by the original appointing authority to serve the remainder of the term. 2.18.040 VOTING & CONFLICT OF INTEREST. Decisions of the Committee shall be by majority vote of the members in attendance except that if a tie vote occurs the Internal Auditor may cast a tie-breaking vote. A Committee member may abstain from voting at will or may be requested by Committee consensus to abstain from voting on issues that are sensitive to that member's area of control or influence. When a department which is directly represented by an Audit Committee member is the subject of a particular audit, that member of the Committee will be excluded from participating in that portion of the Audit Committee agenda and will also be prohibited from being present during any Audit Committee discussion of that audit, whether it concerns the interim report, scope or final release of a report. There shall be no voting by proxy except that any member who will be absent may prepare a written statement of position to the Chairman in advance of any meeting to be read to the members present during that meeting. 2.18.050 MEETINGS. The Audit Committee shall meet on the second Thursday of each month. Audit Committee meetings shall commence at 4:00 p.m. in the City Council Conference Room. In the event the regularly scheduled meeting falls on a holiday, the Audit Committee shall meet on the third Thursday of the month. Audit Committee & Internal Auditor. Ord 12/9/99 2.18.060 REPORTING. The Audit Committee shall issue periodic reports to the City Council and City Administration and will advise these parties at any time and on any issue that the Committee deems essential for the effective performance of duties and decisions by them, provided that: (a) The Committee and the parties will comply with Titles 42.17 (Public Disclosure Laws) and 42.30 RCW (Open Meetings Act). (b) The Committee shall present to the Council and the City Mayor, on a yearly basis, the Internal Auditor's summary of audits performed, reported upon, and responded to by management. The Internal Auditor shall report administratively and functionally to the Audit Committee. In carrying out duties and responsibilities, the Internal Auditor shall have full, free and unrestricted access to all City activities, records, property and personnel. The Internal Auditor will advise the Audit Committee, at regular meetings and upon request, of the audit work anticipated, scheduled and/or performed. To this end: (a) The Internal Auditor shall prepare projected schedules for each quarter with the underlying, proposed objective statement and scope of audit work for each audit, for Committee review and approval. (b) The Internal Auditor may discuss audit objectives with the Audit Committee and relevant management before the start date of an audit and as needed. (c) The Internal Auditor may discuss audit findings with the appropriate management during the course of an audit and with the Committee as deemed necessary, however, Audit Committee reserves the privilege of reviewing written reports to the auditees before such reports are issued and routed: provided, that the review privilege shall not exceed five (5) days from report completion. Distribution will then be to the Mayor, City Council, Treasurer and responsible department head, and to others as directed by the Audit Committee. A public copy will be maintained in the City Council Office. (d) All responses to audit reports shall be to the Internal Auditor in writing and within twenty (20) working days. Both the report and response shall be ~submitted to the Council through the Audit Committee in a timely manner. (e) Upon official submittal to the Council, the report and response will not no longer be exempt from public disclosure. (f) The Internal Auditor will ensure adequate and appropriate auditee response to audit findings through follow-up and will update summaries accordingly. 2,18,070 CONFIDENTIALITY. All employees and the auditee involved in an investigation by the Internal Auditor are subject to strict confidentiality. In order to protect the integrity of the Internal Audit function, members of the Audit Committee will be held to a strict standard of confidentiality. Strict confidentiality Audit Committee & Internal Auditor. Oral 12/9/99 will be maintained for any communication between the Internal Auditor and Committee members or between individual Committee members, regardless of whether the communication is generated during an Audit Committee meeting. It is further understood that the Internal Auditor is to retain all confidences obtained from managers during performance of an audit. The Internal Auditor will communicate confidences obtained during an audit at the time a report is presented to the Audit Committee if such information is significant to the report conclusions and findings, or if it is relevant and necessary to a request of the Committee to change the scope of an audit or to discontinue a particular audit. Confidences, which relate to illegal activities, shall be immediately communicated to the City Attorney and/or State Auditor. 2.18.080 REMOVAL. Any member of the Audit Committee may be removed for just cause upon a majority vote of the entire membership sitting as a whole. 2.18.090 PROCEDURES. The Audit Committee and the Internal Auditor may adopt such policies, procedures, and directives as are necessary to fulfill the purposes of their functions. Proposed policies, procedures and directives shall be presented to the Audit Committee during a meeting open to the public, and may be approved upon a majority vote of the Audit Committee. Copies shall be maintained in the City Council Office. Section 2. Effective Date. This Ordinance shall take effect ten (10) days after passage and publication. APPROVED by the City Council of the City of Bremerton this , 1999. day of~ PASSED by the City Council of the City of Bremerton this , 1999. day of~ APPROVED this day of MIKE SHEPHERD, Council President , 1999. ATTEST: LYNN S. HORTON, Mayor KATHLEEN L. McCLUSKEY, City Clerk Audit Committee & Internal Auditor. Ord 12/9/99 1. SUBJECT: ORDINANCE NO. Updating the City's Purchasing Policy AGENDA BILL BREMERTON CITY COUNCIL ~ ~ FOR AGENDA OF: ORIGINATING DEPT: ORIGINATOR: DATE SUBMITTED: Dec._~. 1999 Audit Committee Mr. Lon Overson Nov. 23. 1999 2. CLEARANCES: Comment of back if necessary) ,,1. EXHIBITS: Dir. Admin Serv. ~ ~,l~.~ Proposed Ordinance ~' F,scal&Budget ~ ¢'Ec,~.~'~/~-O ~ , /2 ~ Operations ~:-% ~7 ~;¢z~./~ ~ ~~ _ Mr. Cecil McConnell -~ ENDORSEMENTS ~ INFORMATION APPROVED BY COUNCIL PRESIDENT FOR SUBMI~AL: MAYOR ~ ~. ~ ~ -- COUNCIL PRESIDENT _ Lynn Hodon Mike Shepherd 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: The City's current purchasing policy has been in place since 1984. Since that time, no adjustment has been made to the dollar values at which the various procedures are required. The proposed ordinance will raise the threshold for formal bidding of general purchases from $10,000 to $20,000. It will also increase the thresholds for services as follows; letter agreement increased from $5,000 maximum to $10,000 maximum; contract with Mayor's approval increased from $10,000 maximum to $20,000 maximum; contracts exceeding $20,000 will require Council approval. RECOMMENDATION: ~ ~, ........ fi-rt r~,~i,*~ +h~, ,,--~: ...... -,-~ .................. = ............ ,~.~ Ul}-dati~,g ti~e Gil. y'~ pu~ul~;,,~ Motion to pass on second reading Ordinance No.~/¢~'updating the City's purchasing policy. 9. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: Dir. Admin. Serv. Purchasing Manager N/A N/A PULLED TABLED COUNCIL DIRECTIVE: 10. NOTICE OF ACTION APPROVED ~ DISAPPROVED 11. AMENDEI9~ AGENDA BILL .O: (~' ~5{~ 2. CLEARANCE COMMENTS: 5. IMPACT ON NON-PASSAGE: Continuation of current policy. 6, IMPACT ON STAFFING, BUDGETST FACILITIES, EQUIPMENT OR OTHER RESOURCES: Modest savings of staff and Council time as fewer purchases will require Councii action. 7. RESEARCH SOURCES: BMC 2.76, CPi index. AN ORDINANCE amending Chapter 2.76 of the Bremerton Municipal Code and updating the Citys purchasing procedures. Section 1. Amendment. Secdon 2.76.100 is hereby amended .:o read as follows: 2.76.100 GENERAL PURCr~A,~-S UNDER ......... .~.~,,.~,v. (a) A department manager or designee, acting within their department budget appropriation, may authorize the purchase of goods, materials and equipment, or the lease or rental of equipment costing less than $!0,000.0020.000.00. Projects or purchases may not be divided into units or phases to avoid bid call requirements. (b) If the cost is less than $I0,~00.0020.000.00, the Purchasing Officer has the authority to determine whether the acquisition is made in the best interests of the City. through the use of telephonic or facsimile quotations, sealed quotation or formal bid call. Section 2. Amendment. Secticn 2.76.200 is hereby amended :i~ reac ~s foilcws' 2.76.200 FORMAL BID OVER $~,_. .,,~'a_.,.,¢~0?n_~ ,.0,_ (a) The 3rccuremem cf ccocs, materiaisorequ~pmem: -' ~ ' er a cuantitv of a sinGie item is in excess of Y~ Yh3us~n2 Dz'.:n:~ Thousand Dc'.',ar~ S2'3.~00CC.~.i~c~uci~ saiestFansaction taxes. 5;~i[3e 3v Section 3. Amendment. Section 2.76.300 is hereby amended tc read as follows' 2.76.300 PROFESSIONAL .AND PURCHASED SERVICES. (3) Ail professional and purchased services utiiizee :.v :ne Ci~ from $.-0- ;e .... ~..~,,_, ,,.~..~.,..,~, in value mav be .3,., purchase order and le,:ter o~ .... ~*- ,- ~ Professional and Purchased Service Agreements in excess cf S5..?~C.3'~:,3.:3C0 :'C. but less than $i0,300.~02'~.00©.00, require a formal contract 2nd approval ~,.¢ the Mayor ar'.: a memorancum inform~nc the Ccuncii. Professional and Purchased Sen/ice Agreements in excess of $! 0,000.0020.000.00 require Council approval. Section 4. Effective Date. This ordinance shall become effective ten (I0) Cays from passage and publication. APPROVED by the City Council of the City of Breme~on this 1999. __ day of PASSED by the City Council of the City of Bremerton this 1999. day of APPROVED this __ day of Mike Shepherd, Council President ,1999. A]i-FEST: LYNN HORTON. Mayor ',,CATHLEEN McCLUSKEY, City Clerk AGENDA BILL BREMERTON CITY COUNCIL 1 . SUBJECT: Ordinance establishing ~",_ ~ Public Access Television Fund FOR AGENDA OF: Decentber ~, 1999 ORIGINATING DPT. Administrative Services OIGINATOR: Kath!een McCluskey ~/ DATE SUBMITTED: November 23, 1999 2. CLE~S/ (comment on back 3. EXHIBITS: ; /~ '/ ~ if n~ssa~) City T r e a s u ~'~~ -~--~ '~--~.~~ Ordinance Fiscal & Budg~~"-_~~r~~ Operations W~~ b~./~ E~J ~ 4. s~Y STATE~NT ~D REQUIRE~NT FOR CO~CIL ACTION: The city entered into an agreement with the County in 1998 to provide a county wide public access program. The county and city both corm/lit pass through funds, remitted by the cable companies, as well as general government funds to this program. A special fund is necessary to account for the intergovernmental funds and allow for year-end carry over of unexpended balances. 8. RECOMMENDATION: ~.~-~isn to approve crdin~n~ crelting ~ ~b] i~ Access Tcl=~i~io.u F~d on first Motion to pass Ordinance No. 4~3 on second reading. 9. RESPONSIBLE OFFICIAL: Admin. Srv. ENFORCEMENT OFFICIAL: Admin Srv. REVIEW DATE: n/a PULLED TABLED COUNCIL DIRECTIVE: 10. APPROVED NOTICE OF ACTION DISAPPROVED DATE: 11. CLEARANCE COMMENTS (cont.): 4. SUMMARY STATEMENT (cont.): 5. IMPACT ON NON-PASSAGE: It creates more difficulty accounting for the funds that support this program. 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES None. 7. RESEARCH SOURCES: AN ORDINANCE establishing a Public Access Television fund and creating a new Chapter 3.06 in the Bremerton Municipal Code. THE CITY OF BREMERTON DOES HEREBY ORDAIN: Section 1. New Chapter. Chapter 3.06 of the Bremerton Municipal Code is hereby added to read as follows: Chapter 3.06. Public Access Television Fund 3.06.100 ESTABLISItED The City Treasurer of the City of Bremerton is hereby authorized and directed to establish a special fund to be known as the "Public Access Television Fund" to be used for capital and operation of the public access program. 3.06.20 TRANSFER OF FUNDS The city Treasurer is hereby authorized and directed to transfer to that fund any and all moneys now held by the City for the benefit of Public Access Television. 3.06.30. ADDITIONAL FUNDS Any additional funds received by the city, which are committed to Public Access Television, shall be paid into the Public Access Television Fund. Section 2. Effective Date. This Ordinance shall take effect ten (10) days from passage and publication. APPROVED by the City Council of the City of Bremerton this __ 1999. day of PASSED by the City Council ofthe City ofBreme~ont~s__ 1999. day of APPROVED this MIKE SHEPHERD, Council President day of ,1999. ATTEST: LYNN S. HORTON, Mayor KATHLEEN L. McCLUSKEY City Clerk AGENDA BILL BREMERTON CITY COUNCIL su a c : ORDrN C 5, ESTABLISHING A PROGRAM FOR ELIMINATION OF STORMWATER INFLOW TO THE WASTEWATER SYSTEM (BMC 15.01, 15.04, 15.06, 11.02) FOR AGENDA OF: ORIGINATING DEPT: ORIGINATOR: DATE SUBMITTED: December 8, 1999 PW&U Engineering Div. W. Eugene Sampley, Director PW&U October 7, 1999 2. CLEARANCES: (comment on back~f}nocessary) , ?lA / 3. EXHIBITS A. Ordinance No. ~ ~ Elimination of Stormwater Inflow to the Wastewater System. B. Summary of the major features of the Stormwater Inflow Ordinance. ., Pro.am for City Treasurer City Clerk '~x~~ Risk Manager ' '~5/,,~z~~'''-''-~ Heard at City Council Study Session of Decerfiber 1, 1999. ENDORSE_ME,~NT X COUNCIL PRESIDENT 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: City staff have prepared an ordinance that develops a program to eliminate stormwater inflow to the wastewater system. The ordinance adds a new section to existing BMC Chapter 15.01.020, Definitions, adding a definition for inappropriate stormwater inflow, adds a new section BMC 15.04.130, Elimination of Stormwater Inflow to the Wastewater System, modifies BMC Chapter 11.20 Vacation of Public Rights-of-Way to allow' a reduced Right-of- Way Permit fee for homeowners doing stormwater disconnection work in the curb and sidewalk areas of a street. and adds a new section to Chapter 15.06.050 Rates, Stormwater establishing a fee for property, owners who have an inappropriate stormwater discharge to the wastewater system. A summary, of the major features of the ordinance has been prepared and is attached. Staff recommends passage of this ordinance. 8. RECOMMENDATION: A~Motien *'- ~provc th= attaci~ed Ordinance, related to ............. c~,~ · · · '~ . g~tatJtl~lllll~ & F~O~ ........ ~!l~ii2a[iOiiof ~ton~wate~ ,,,.,~ .... ,,,~ waMcwater swtcm, upon n~, ~Ai~ B. Motion to pass Ordin~ce Number ~ ~ , related to establishing a proem for elimination of sto~water inflow to the wastewater system, upon second reading. 9. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: City Engineer N/A PULLED TABLED COUNCIL DIRECTIVE 10. NOTICE OFACTION APPROVED DISAPPROVED 11. DAT )2 AGENDA BILL NO: q q ~' ~ ~ 2. CLEARANCE COMMENTS: 5. IMPACT ON NON-PASSAGE: Inappropriate stormwater inflow into the wastewater system will continue unchanged. The combined sewer overflow systems being developed by the City will have to be sized to address these stormwater inflows, causing a greater expense to the wastewater and stormwater systems. Additionally, the City will have an increased risk of violating State and Federal laws and Court Orders if the inappropriate stormwater connections are allowed to remain. 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES: Larger facilities for the conveyance, storage, pumping and treatment of wastewater flows will be necessary. Additional staff time will be required to maintain the larger systems. The Ordinance requires separate City Council authorization to fund the Residential Disconnection Assistance Program. 7. RESEARCH SOURCES 99323/AGENDABILL/IMPROPER STORMWATER INFLOW, ab AN ORDINANCE establishing a Program for Elimination of Improper Stormwater Inflow to the Wastewater System and amending Chapters 15.01 General Provisions, 15.04 Stormwater, 15.06 Assessments, Rates, Fees and Charges and 11.02 Right of Way Use. Whereas, improper stormwater inflow to the wastewater system exists within the wastewater service area, and; Whereas, improper stormwater inflow may typically take the form of roof drains, parking lot drains, foundation drains, curtain drains and driveway drains, and; Whereas, these improper stormwater inflows contribute to combined sewer overflow events, sanitary sewer surcharging and increased wastewater storage, conveyance and treatment costs, and; Whereas, in 1994 the Bremerton Municipal Code was modified to prohibit any stormwater connections to the sewer system [BMC 15.03.210(b)(11 )], and; Whereas, many improper stormwater inflows were in existence prior to 1994, and; Whereas, the City is implementing plans to reduce or eliminate combined sewer overflow events and sanitary sewer surcharges, and; Whereas, removal of improper stormwater inflow to the wastewater system is a critical element of meeting the City's goals on reduction of combined sewer overflow events and sanitary sewer surcharging, and; Whereas, the City has developed a program to eliminate, where possible, these improper stormwater inflows to the wastewater system, and establish a rate for conveyance and treatment of those inflows; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON DOES HEREBY ORDAIN: PROGRAM FOR ELIMINATION OF IMPROPER PRIVATE STORMWATER INFLOW Page 1 Section 1. Amendment. Chapter 15.01 General Provisions is hereby amended to read as follows: 15.01.020 DEFINITIONS (i) (3)"Improper Stormwater Inflow" shall mean any kind of stormwater connection or inflow to the wastewater system prohibited by this chapter including, but not limited to; roof drains, parking lot drains, foundation drains, curtain drains and driveway drains. (~3-) (4) "Improved premises"... {-4-) (5) "Industrial use¢'... ~ (6) "Infiltration"... (~e-) (7) "Inflow"... Section 2. Addition. Section 15.04.130 is hereby added to Chapter 15.04, Stormwater, to read as follows: 15.04.130. ELIMINATION OF IMPROPER STORMWATER INFLOW TO THE WASTEWATER SYSTEM. (a) Purpose. The purpose of this section is to significantly reduce improper stormwater inflow to the wastewater system in order to eliminate or reduce instances of combined sewer overflow events and surcharged sanitary sewers due to the improper inflows, which are detrimental to public health and welfare; and to maximize efficient operation of the wastewater collection system and treatment plant. (b) Disconnection Required by 2005. Disconnection of all improper stormwater inflow to the wastewater system shall be made by January 1, 2005, unless continued connection is authorized by the Director where no practicable alternative for elimination of the improper stormwater inflow is available. (c) Director's Authority to Order Early Disconnection. (1) Purpose. The Director has the authority to order the disconnection of improper stormwater inflow to the wastewater system prior to January 1, 2005, where that disconnection is necessary to meet combined sewer overflow reduction plans and for elimination of sanitary sewer surcharging. The Order of Early Disconnection will generally be in target areas as defined elsewhere in this section. (2) Notice. Notice of a Director's Order for Early Disconnection will be provided in writing. The notice will establish an effective date by which PROGRAM FOR ELIMINATION OF IMPROPER PRIVATE STORMWATER INFLOW Page 2 the improper stormwater inflow shall be discontinued. The effective date shaJl be no sooner than 90 days from the date of the letter. The effective date may be extended in writing by the Director. (d) Target Areas. The Director may identify target areas within the wastewater service · area (sewer or storm drainage basins or subbasins) which have the highest priority for reduction of improper stormwater inflow to the wastewater system based upon combined sewer overflow events and sanitary sewer surcharge problems. (e) Residential Disconnection Assistance Program. (1) Program Overview. The Director shall establish a program to assist residential property owners in the elimination of improper stormwater inflow to the wastewater system (the Program). The Program may include, but not be limited to; technical assistance to residential property owners, provision of supplies for incorporation of work upon residential property, work in the right-of- way that supports the residential property improvements and funding of residential property improvements through grants and loans. (2) Program Funding. The City Council shall periodically establish funding for the Program, as well as setting limits and terms for loans and grants to participating residential property owners. If additional work is required beyond the limits established, it shall be performed by the owner at his/her expense. (3) Eligible Participants. This Program may be utilized only by the owners of single family or duplex (2 or less units) residences with improper stormwater inflow to the wastewater system, which were in existence prior to January 1, 1995. The Program participants must eliminate all practicable improper stormwater inflow to the wastewater system from the property. (4) Target Areas. The Director may implement and make available this Program throughout the wastewater service area, or instead only in target areas within the wastewater service area. When the Director issues an Order for Early Disconnection of improper stormwater inflow in an area where the Program is being implemented, the Director shall inform the owner of the availability of the Program. Participation in the Program shall be voluntary; owners declining to participate shall be required to proceed with removal of the improper private stormwater inflow to the wastewater system by the established effective date at the owner's expense. (5) Scope of Work. The Director shall determine for each participating property the scope of work for reduction of improper stormwater inflow to the wastewater system which may be paid for with Program funds, with the goal of achieving the most cost-effective and timely reductions. (6) Application and Agreement Owners who wish to participate in the Program must make application to the Department. The application will include the name of the PROGRAM FOR ELIMINATION OF IMPROPER PRIVATE STORMWATER INFLOW Page 3 applicant, property location, scope of work, estimate of cost, method of performing the work (contractor or owner) and other data as the Director deems appropriate. Applications will be accepted, evaluated and funded on a first come/first served basis subject to prioritization of target areas. Once an application is approved for funding the applicant will enter into an agreement with the City that will include the scope of work, eligible amount and loan or grant terms. (7) Residential Property Work Funded by the City. i. (a) Contractor performed work. Participating owners shall select a contractor in accordance with a competitive process established by the Director. After City review and verification of the contractor selection process and contract price, the owner shall contract with the selected contractor for performance of the approved scope of work. The City shall not be a party to such contract. The owner's contract shall require the contractor to secure any building, right-of-way, or other permits as may be necessary, if the owner has not separately secured such permits. i. (b) Owner Performed Work. The Director may establish rules authorizing reimbursement or partial reimbursement for owner-performed work. The owner shall secure any building, right-of-way or other permits as may be necessary. ii. Release. As a condition to participation in the Program, the owner shall release the City and it's officers and employees from all liability relating to the work. iii. Payment. After the work is inspected and approved for conformance with the scope of work by the City, the Director shall authorize payment of the eligible amount provided in the agreement from funds appropriated to the Program. Partial payments will not be made. iv. Deferred Reimbursement. The Director may establish a deferred reimbursement program whereby a residential property owner who performs the work necessary to discontinue the improper stormwater inflows from the property for which the Program does not have funds immediately available can have the eligible amount reimbursed at a later date when funds are available. v. Maintenance. Participating owners shall be responsible for maintaining any improvements constructed under this Program. vi. Director Rules. The Director may establish policies, procedures and such further criteria as are required to implement this Program. (f) Abatement of Improper Stormwater Inflow. Whenever an improper stormwater inflow to the wastewater system exists subsequent to the disconnection requirements specified elsewhere in this section, the Director may abate the condition including; reconstruction, replacement or removal on public or private property as specified elsewhere in this chapter. PROGRAM FOR ELIMINATION OF IMPROPER PRIVATE STORMWATER INFLOW Page 4 Section 3. Amendment. Section 15.06.050 of Chapter 15.06, Rates, Fees and Charges is hereby amended to read as follows: 15.06.050. RATES - STORMWATER (b) Improper Stormwater Inflow to Wastewater System. A rate shall be assessed on all property owners who have an improper stormwater discharge to the wastewater system pursuant to the Utility Fee and Rate Schedule established for stormwater by City Council ordinance. Rates shall be based upon the approximate amount of impervious surface area of the property. The impervious surface area, measured in equivalent impervious surface units (ISU's), shall be that used for the stormwater rates elsewhere in this chapter. Payment of the improper stormwater inflow shall be terminated when the property has disconnected all sources of the improper stormwater inflow from the wastewater system. Ca-) (c) Rate Adjustments· {-c--) (d) Exempt Properties. {-~ (e) Pubfic School District Properties. ~,,~"~ (f) Implementation Schedule for Annexed Properties. Section 4. Amendment. Chapter 11.02, Right-of-Way Use; Permits, Fees and Charges, is hereby amended to read as follows: 11.02.120. PERMIT FEES AND CHARGES. 2. Type B, Disturbance of Right-of-Way Permit Fees for Type B Permits shall be established for the following categories: a. Sidewalk repairs. Repair of existing sidewalk not associated with other development activity and residential owner performed improper stormwater inflow elimination work in the sidewalk and curb area. PROGRAM FOR ELIMINATION OF IMPROPER PRIVATE STORMWATER INFLOW Page 5 Section 5. Effective date. This ordinance shall become effective ten days after passage and publication. APPROVED bythe City Councilofthe City of BremeAonthis day of ,1999. PASSED by the City Council ofthe City of Breme~on this day of ,1999. APPROVED this day of MIKE SHEPHERD, Council President ,1999. LYNN HORTON, Mayor ATTEST: KATHLEEN McCLUSKY, City Clerk PROGRAM FOR ELIMINATION OF IMPROPER PRIVATE STORMWATER INFLOW Page 6 SUMMARY ORDINANCE REGARDING PROGRAM FOR ELIMINATION OF STORMWATER INFLOW TO THE WASTEWATER SYSTEM Stormwater inflows to the wastewater system contribute to combined sewer overflow (CSO) events, sanitary sewer surcharging and increased wastewater storage, conveyance and treatment costs. A stormwater inflow to the wastewater system typically takes the form of roof drains, parking lot drains, foundation drains, curtain drains and driveway drains. These inflows are called inappropriate stormwater inflows. Removal of these inappropriate stormwater inflows is a critical element in meeting the City's goals and schedule for reduction of CSO events. Furthermore, removal of inappropriate stormwater inflows at the property is considered very cost-effective compared to City construction of public works projects that would otherwise convey, store and treat the stormwater inflow in the wastewater system. To address this, City staff has prepared an ordinance that establishes' a program for elimination of inappropriate stormwater inflow, to the greatest extent reasonably possible, from the wastewater system. The key elements of that ordinance are: · Definition of Inappropriate Stormwater Inflow: An inappropriate stormwater inflow is defined as a stormwater connection or inflow to the wastewater system prohibited by the Bremerton Municipal Code. Examples of this include, but are not limited to, roof drains, parking lot drains, foundation drains, curtain drains and driveway drains. · Disconnection is required by 2005. The ordinance requires that all inappropriate stormwater inflows to the wastewater system be disconnected by January 1, 2005, unless otherwise authorized by the Director of Public Works and Utilities (Director). This authorization is envisioned where there is no practicable alternative for elimination of the inappropriate stormwater inflow. An example of this may be a driveway drain that is too Iow to be connected to the storm drainage system rather than the wastewater system, or an area where there is no storm drainage system available to which a connection can be made. · Director's authority to order early disconnection. The Director will have the authority to order early disconnection of inappropriate stormwater inflow prior to January 1, 2005 in areas where the City is pursuing CSO reduction plans and disconnection of the inappropriate stormwater inflows support cost-effective implementation of that plan. · Establishment of target areas. Target areas will be identified within the wastewater service area that have the highest priority for reduction of inappropriate stormwater inflows. It is envisioned that these target areas will be coincident with the CSO reduction plan project areas. Specific target areas may be established to eliminate sanitary surcharge problems as they are identified. Summary of the Program for Elimination of Inappropriate Stormwater Inflow to the Wastewater System October 14, 1999 Page 1 ~1 Notice. All customers will be notified of the Program through a notice in the utility bills. Additionally, owners of property identified as having inappropriate storrnwater inflows will be notified individually in writing no less than ninety (90) days prior to the date separation is to occur. Residential Disconnection Assistance Program. The ordinance will establish a program to assist residential property owners (owners of single family or duplex residences) in the elimination of inappropriate stormwater inflows to the wastewater system. The program may include the following elements: , Technical assistance to property owners. ,. . Provision of supplies for incorporation of work upon residential property. · Work in the right-of-way that supports the residential property improvements. · Funding of residential property improvements through grants and loans. The City Council will periodically establish funding for the program and set limits and terms of loans or grants. The ordinance sets forth a process for implementation of the program that includes the following elements: · Establishment of a scope of work. · Prioritization in target areas. · Application and agreement. · Reimbursement criteria for work on the single and duplex residential property by contractor or owner. The ordinance establishes a new rate for inappropriate stormwater inflow to the wastewater system. The rate has the following elements: · It is based on the stormwater impervious surface units (ISU) for that property. · It is a progressive rate, increasing as a fraction of the stormwater ISU for each property. The progression starts at 25% of the stormwater fee in effect for a property in January 2002 ($1.00 per residential household at the 1999 rate), increasing 25% a year to 100% of the stormwater fee in effect on January 1, 2005. · The inappropriate stormwater inflow fee is only for those properties that have inappropriate stormwater inflow to the wastewater system. It is not a citywide fee. It is intended to be a rate to account for the cost of conveyance, storage and treatment of the stormwater through the City wastewater system. · Funds collected through this rate schedule are intended to be used to fund the Residential Disconnection Assistance Program until 2005, then go to the wastewater fund for conveyance, storage, and treatment. Summary of the Program for Elimination of Inappropriate Stormwater Inflow to the Wastewater System October 14, 1999 Page 2 5 ~- · The ordinance allows the City to enter onto private property and abate, at the expense of the owner, inappropriate stormwater inflows that exist subsequent to the disconnection timeframe specified. · The Right-of-Way Use Ordinance is modified to allow a Iow cost permit for homeowners performing stormwater disconnection work in the sidewalk and curb area. RW/ab Summary. Inappropriate Stormwater Inflow Summary of the Program for Elimination of Inappropriate Stormwater Inflow to the Wastewater System October 14, 1999 Page 3 AGENDA BILL BREMERTON CITY COUNCIL SUBJECT: ORDINANCE NO. 4-(0 ~ FOR AGENDA OF: SETTING FEES FOR STORMWATER INFLOW ORIGINATING DEPT: TO THE WASTEWATER SYSTEM. ORIGINATOR: DATE SUBMITTED: {5- December fi, 1999 PW&U Engineering Div. W. Eugene Sampley, Director PW&U October 8, 1999 2. CLEARANCES: (comment on b~essary) ,/]. ~ 3. City Attorney ' i~ ~~--~- City Treasurer City Clerk Heard at the City Council Study Session of December 1, 1999. EXHIBITS A. Ordinance No. z{(o ~5, setting fees for stormwater inflows to the wastewater system. APPROVED BY COUNCIL ~__~S~D.E~~SUBMITTAL: COUNCIL PRESDENT 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: City staff presented to the City Council a new ordinance on stormwater inflow to the wastewater system. This compamon ordinance establishes a fee structure for those properties that have an inappropriate stormwater connection to the wastewater system. The fees are set up to provide funds for two things: 1. The Residential Disconnection Assistance Program. 2. The cost associated with conveyance, storage and treatment of storm~vater inflow as part of the wastewater system. The fee is a flat rate based upon the impervious surface units (ISUs) for a property, as identified in the stormwater fee. It is a progressive rate, starting with 25% of the then current stormxvater ISU fee ($1.00 per month, per household at the 1999 rate) on January 1, 2002, increasing to 100% of the then current stormwater ISU fee (S4.00 per month, per household at the 1999 rate) in 2005. The fee will be applied only to those properties that have inappropriate stormwater inflow to the wastewater system. This fee will not be applied ciLvwide. Staff recommends passage of this ordinance. 8. RECOMMENDATION: B. Motion to pass Ordinance Number upon second reading. ~e the attached Ordinance, setting tees for stormwater inflows to the wa~tc,~atut ayxtem, upon ~(v5~5 , setting fees for stormwater inflows to the wastewater system 9. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: City, Treasurer City Treasurer PULLED TABLED COUNCIL DIRECTIVE 10. NOTICE OF ACTION APPROVED DISAPPROVED DATE: 11. AGENDA BILL NO: ~q ",~6,~'- 2. CLEARANCE COMMENTS: 5. IMPACT ON NON-PASSAGE: Funds will not be available for the Residential Disconnection Assistance Program or to cover the cost of conveying, storing and treating the stormwater runoff in the wastewater system. The City Council, by separate action authorizes funding for the Residential Disconnection Assistance Program. 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES: See #5above. 7. RESEARCH SOURCES 99326/Agenda Bill/Improper Stormwater Inflow Rates, ab AN ORDINANCE establishing rates for Inappropriate Stormwater Inflow to the Wastewater System by amending Chapter 15.06 of the Bremerton Municipal Code and Ordinance Number 4675. Whereas, Bremerton Municipal Code, Chapter 15.06.050, requires that a schedule be adopted by the City Council for rates associated with Improper Stormwater Inflow. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON DOES HEREBY ORDAIN: Section 1. Amendment. PURPOSE. This ordinance establishes rates for Improper Stormwater Inflow. Chapter 15.06, Appendix A is hereby amended to read as follows: RETAIL STORMWATER RATES Monthly Service Charge Single Family Base Charge Exception: Duplex W/2 Meters Multiple Family Base Charge Commercial Base Charge Within City Limits Outside City Limits $4.00/Acct N/A $2.00/Acct N/A $4.00/ISU N/A $4.00/ISU N/A Rates for Inappropriate Stormwater Inflow to the Wastewater System Page 1 Public School Districts $4.00/Acct Low Income Senior and Low Income Disabled Citizen Rate $2.50/Acct Multiple Family & Commercial Rate Adjustment Water Quality $(0.50)/ISU Water Quantity $(1.50)/ISU Stormwater Penalty for new Multiple Family & Commercial development without on-site detention. N/A N/A N/A $.50/ISU N/A IMPROPER STORMWATER INFLOW RATES. The following rates are established for Improper Stormwater Inflow, based upon the stormwater ISU for each lot and adjusted annually on the following schedule: EFFECTIVE DATE February 1, 2002 February 1,2003 February 1,2004 February 1,2005 RATE 25% Stormwater Fee for Property 50% Stormwater Fee for Property 75% Stormwater Fee for Property 100% Stormwater Fee for Property After February 1, 2005, the Improper Stormwater Inflow Rate will remain at 100% of the Stormwater Fee for a property unless otherwise modified by the City Council. The fees shall be deposited in the Wastewater Fund (No. 451). Section 2. Effective Date. This ordinance shall become effective ten days after passage and publication. APPROVED by the City Council of the City of Bremerton this day of ., 1999. Rates for Inappropriate Stormwater Inflow to the Wastewater System Page 2 day of PASSED by the City Council of the City of Bremerton this ,1999. MIKE SHEPHERD, Council President APPROVED this day of ,1999. LYNN HORT©N, Mayor ATTEST: KATHLEEN McCLUSKEY, City Clerk Rates for Inappropriate Stormwater Inflow to the Wastewater System Page 3 1. SUBJECT: ORDINANCE NO. AMENDING THE FY 2000 BUDGET AGENDA BILL BREMERTON CITY COUNCIL ¢ AGENDA ORIGINATING DEPT: ORIGINATOR: DATE SUBMITTED: Dec. 8, 1999 Dec..~ 15, 1999 ~. Treasurer~_~/ Rich ~n a .~"~Y~ Nov. 29, 1999 2. CLEARANCES:.., Comrnflnt ~,f back if necessary) City Attorne'~~;//~ ~'~c~--~-~ Dir. Admin Ser. ~-, ~ c._.~.~,~ 3. EXHIBITS: Proposed Ordinance ,d/~ ~ ~ Summary of Adjustments Documentation of Staffing Changes ENDORSEMENTS ~' INFORMATION 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: The passage of Initiative 695, along with other events, requires a mid-biennium adjustment so that the FY 2000 budget will accurately reflect the financial operating plans of the City. Passage of the proposed ordinance will incorporate all of the changes identified. 8. RECOMMENDATION: ..--,~,t;,.~; ~_~pp,,~v= ih= u,~Jlila~:~ =,~,~,',,j;i-~!.j [;,= F'~' 2GGG bud§at c,n ~ Motion to pass Ordinance No.'dri~ amending the FY 2000 budget on second reading. 9. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: Treasurer Mayor 12/31/00 N/A PULLED TABLED COUNCIL DIRECTIVE: ~0. NOTICE OF ACTION APPROVED DISAPPROVED ~ AMENDE~gF 11. AGENDA BILL NO: 2. CLEARANCE COMMENTS: $. IMPACT ON NON-PASSAGE: The City's budget will over-state revenues for the year and will authorize staffing and expenditures in excess of anticipated funding levels. 6. IMPACT ON STAFFING, BUDGETS~ FACILITIES, EQUIPMENT OR OTHER RESOURCES: As indicated on the attached documents. 7. RESEARCH SOURCES: Actual financial performance dudng 1999 and analysis of I - 695 revenue loss. ORDINANCE NO. 'q~ AN ORDINANCE amending Ordinance No. relating to the budget of the City of Bremerton for Fiscal Year 2000 THE CITY OF BREMERTON DOES ORDAIN: SECTION 1: Section 1 of Ordinance No. 4643 is hereby amended as follows: That the financial budget for the City of Bremerton, to with: "Official Budget for the year 2000, City of Bremerton", now on file in the office of the City Clerk of the City of Bremerton, be and the same is hereby approved and adopted, and the respective amounts provided for in said budget for the several funds of the City of Bremerton, be and the same are hereby fixed and adopted as follows: ESTIMATED REVENUES AND EXPENDITURES FOR THE YEAR 2000 FUND # DESCRIPTION AMOUNT 001 General ................................................................................. ~ 24,198,322 101 Arterial Street ........................................................................... 4,802,176 102 Street ........................................................................................ 2,150,750 2,031,980 103 Contingency Reserve .................................................................. 740,000 104 Civic Improvement/Stadium ....................................................... 198,000 105 Parking System Revenue ............................................................. ~95,500 715,500 106 Community Development Block Grant. ................................... 1,896,800 108 Abatement Revolving Fund ........................................................... 67,500 109 Real Estate Transfer Tax ............................................................. 920.000 110 Police Special Projects ................................................................ 117,500 112 Parks Facility Construction ........................................................... 64,869 201 Bond Fund ................................................................................ 1,025,916 401 Water Operating ..................................................................... I nv,~,: ~'*,,v,~'~ 12,633,896 407 Municipal Golf Course ............................................................. 2,52 I,! 52 2,906,153 45 l Wastewater Operating ............................................................ ! 2,2 ! 5,484 17,994,544 481 Stormwater Operating ................................................................. 9'! 8,921 1,559,131 503 Risk Management ..................................................................... 2,165,000 510 Equipment Rental Reserve ....................................................... 4,416,316 601 Cemetery Perpetual Care ............................................................. 132,000 621 Local Improvement District Guaranty ........................................... 46,000 622 Roosevelt Capital Asset .............................................................. 699,054 623 Gift and Donation Fund ................................................................ 24,806 624 Employee Medical Insurance Reserve .......................................... 87,000 GRAND TOTAL ESTIMATED REVENUES AND EXPENDITURES: $71,589,49~ $79,442,463 Of the total revenue,'the sum ..... ~ ...... ~,~,~, 138 is the estimated amount to be received from a $4.0242 $3.9208 levy per $1,000 of assessed valuation of all property within the city limits of the City of Bremerton as set forth in Ordinance No. 463-7 4672. APPROVED by the City Council on the first reading this day of December, 1999. PASSED by the City Council of the City of Bremerton, signed by the Mayor and attested by the City Clerk in authentication of such passage this day of December, 1999. MICHAEL SHEPHERD, Council President APPROVED this day of December, 1999 LYNN HORTON, Mayor ATTEST: KATHY MCCLUSKEY, City Clerk EFFECTIVE DATE: PUBLISHED: ORDINANCE NO: 2000 AMENDING ORDINANCE NO. 1 SUMMARY OF BUDGET ADJUSTMENTS 001 GENERAL 101 ARTERIAL STREET 102 STREET 103 CONTINGENCY RESERVE 104 CIVIC IMPROVEMENT/STADIUM 105 PARKING SYSTEM REVENUE 106 COMMUNITY DEVELOPMENT BLOCK GRANT 108 ABATEMENT REVOLVING FUND 109 REAL ESTATE TRANSFER TAX 110 POLICE SPECIAL PROJECTS 112 PARKS FACILITY CONSTRUCTION 201 BOND FUND 401 WATER OPERATING 407 MUNICIPAL GOLF COURSE 451 WASTEWATER OPERATING 481 STORMWATER OPERATING 503 RISK MANAGEMENT 510 EQUIPMENT RENTAL RESERVE 601 CEMETERY PERPETUAL CARE 621 LOCAL IMPROVEMENT DISTRICT GUARANTY 622 ROOSEVELT CAPITAL ASSET 623 GIFT AND DONATION FUND 624 EMPLOYEE MEDICAL INSURANCE RES. TOTAL CURRENT 2000 BUDGET 24,156,072 4,802,176 2,160,750 740,000 198,000 695,500 1,896,800 67,500 920,000 117,500 64,869 1,025,916 10,377,676 2,631,153 13,216,484 948,921 2,165,000 4,416,316 132,000 46,000 699,054 24,806 87,000 $71,589,493 NET ADJUSTMENTS $42,25O (128,770) 20,000 2,256,220 275,000 4,778,060 610,210 $7,852,970 AMENDED BUDGET 24,198,322 4,802,176 2,031,980 740,000 198,000 715,500 1,896,800 67,500 920,000 117,500 64,869 1,025,916 12,633,896 2,906,153 17,994,544 1,559,131 2,165,000 4,416,316 132,000 46,000 699,O54 24,806 87,000 $79,442,463 CITY OF BREMERTON STAFFING AUTHORIZATION MID-BIENNIUM MODIFICATION AMENDED MOD 00 1998 1999 99 VS 98 2000 VS 00 BUDGET BUDGET BUDGET AMENDED VARIANCE BUDGET MODIFIED VARIANCE 10.30 10.30 10.30 0.00 10.30 10,30 0.00 3.00 2.00 2.00 (1.00) 2.00 2.00 0.00 28.00 28.00 28.00 0~00 29.00 29.00 0.00 4.00 4.50 4.00 0.00 4.50 4.00 (0.50) 3.50 3.00 3.00 (0.50) 3.00 3.00 0.00 10.00 9.50 8.50 (1.50) 9.50 7.00 (2.50) 1.20 1.20 1.20 0.00 120 1.20 0.00 79.00 81.00 80.00 1,00 81 00 78.00 2.50 2,50 2.50 0.00 2.50 2.50 0.00 58.00 58.00 57.00 (1,00) 58.00 58.00 (2.00) 8.00 6.00 8.00 0,00 5.00 6.00 g.00 0.00 0.00 0.00 0.00 0.00 0.00 3.00 22.45 22,45 22.45 0.00 22.45 21.45 ( I 00) 21.00 23.00 23.00 2.00 23.00 22.00 (1.00) 248.95 251.45 247.95 (1.00) 252.45 242.45 (10.00) 22.00 22,00 22.00 0.00 22.00 20.00 (2,00) 3.00 0.00 0.00 (3.00) 3.00 0.00 0.00 2.00 2.00 2.00 0.00 2.00 2.00 0.00 81.00 82.25 82.25 1.25 82.00 81.00 (1 00) 1.55 1.55 1.55 0.00 1.55 1,55 0.00 109.55 107.80 107,80 (1.75) 107.55 104.55 (3.00) 358,50 35925 355.75 (2.75) 360.00 347.00 (13.00) General Fund: City Council Executive Administrative Services Legal Department Human Resources Community Development City Auditor Police Department Animal Control Fire Department Transportation General Facilities Parks Engineering Total General Fund Other Funds: Street Parking System Comm. Dev. Block Grant Water Operating Fund Gold Mountain Golf Course Total Non-General Total All Funds CITY OF BREMERTON MID-BIENNIUM REVIEW '1999/2000 BUDGET EXPENDITURE OVERVIEW 2000 ADOPTED BUDGET BUDGET ADJUSTMENTS: Parking Vehicle O & M Parking Tax Inter-Fund Transfer to Street Street Labor- Regular Other Street Expenses Administrative Services - 1 FTE Administrative Services - Licensing Start- Up Police - 2 FTE Contracted Animal Control Fire - 2 FTE 1 - Fire Staff Car O & M Engineering - I FTE Parks - 1 FTE Parks Other Commuting Use of Vehicles Personnel Cost Increase Greater than Estimate Cen-Com Greater than Estimate Adjust Budgeted Ending Cash TOTALCHANGES 2000 AMENDED BUDGET $$ REQUIRED TO BALANCE FUND GENERAL FUND 24,156,072 280,000 (35,000) 10.000 (110,000) (60,000) (1 lO.OOO) (3.000) (55,000) (55,ooo) (42,000) (4O,OOO) 18.000 40,5OO 190,000 28.50O 24,184,572 27,500 STREET FUND 2,160,750 (136,384) 7,614 (128.77O) 2,031,980 (4,770) PARKING FUND 695,500 (7,000) 20,000 7,000 20.000 715,500 r:treasldch 2000 BUD UPDATE 12..r2F39 5:04 PM CITY OF BREMERTON MID-BIENNIUM REVIEW 1999/2000 BUDGET REVENUE OVERVIEW 2000 ADOPTED BUDGET BUDGET ADJUSTMENTS: Adjust Budgeted Beginning Cash Lost Bremerton School Police contract Lost revenue from 2SSB 5102 to fund state firefighter training Lost revenue from 1695 MVET Lost revenue from 1695 Sales Tax Equalization Lost revenue from 1695 Criminal Justice Property Tax revenue over budget Tax on Commercial Parking 6% Inter-Fund Transfer from General Fund Inter-Fund Transfer from Parking Residential Rental License $25/unit/year Increase Business License $1 O/year Reduced CDBG Funding for Street Projects Other Street Charges for Services TOTAL CHANGES 2000 AMENDED BUDGET GENERAL FUND 24,156,072 (150,000) (23,500) (18,000) (100,000) 60,000 197.500 35.000 1.000 24,157,072 STREET FUND 2,160,750 44,000 (4OO,OOO) (105,000) 120,000 280,000 7.000 (36,OOO) (34,000) J124,000) 2.036.750 PARKING FUND 695,500 20,000 20.000 715 500 r:treas/rich/20CO BUD UPDATE 12_/2_/99 5:00 PM CITY OF BREMERTON MID-BIENNIUM REVIEW 1999/2000 BUDGET REVENUE OVERVIEW 2000 ADOPTED BUDGET BUDGET ADJUSTMENTS: Change Beginning Cash GOLF FUND $ 2,631,153 275,000 TOTAL CHANGES 2000 AMENDED BUDGET 275.000 $ 2,906,153 r:treas/rich 2000 BUD UPDATE 12/3/cj~ 8:53 AM CITY OF BREMERTON MID-BIENNIUM REVIEW 199912000 BUDGET EXPENDITURE OVERVIEW 2000 ADOPTED BUDGET BUDGET ADJUSTMENTS: Administration Golf Maintenance Golf Professional Debt Principal Debt Interest Transfer Qut to Parks Capital Ending Cash TOTAL CHANGES 2000 AMENDED BUDGET DIFF TO BALANCE FUND GOLF FUND $ 2,631,153 1,000 17,000 13,997 45,000 (46,375) 74.219 91,248 78.911 275.000 r:treas/dch 2(X~ BUD UPDATE 12_F3/99 8:52 AM 6°0 CITY OF BREMERTON MID-BIENNIUM REVIEW 1999/2000 BUDGET REVENUE OVERVIEW 2000 ADOPTED BUDGET BUDGET ADJUSTMENTS: Beginning Cash Kitsap PUD PVVTF, CCWF, SRF, DOE, EPA EDA Grant WATER FUND $ 10,377,676 2,024,920 50,000 WASTEWATER FUND $ 13,216,484 182,596 4,065,464 STORMWATER FUND $ 948,921 210,210 400.000 TOTAL CHANGES 2000 AMENDED BUDGET 2,074,920 12.452.596 4,248,060 17,464,544 610,210 'I ,559,'1:~1 r:treas/rich 2000 BUD UPDATE.xI$1213/99 11:36 AM CITY OF BREMERTON MID-BIENNIUM REVIEW 1999/2000 BUDGET EXPENDITURE OVERVIEW 2000 ADOPTED BUDGET BUDGET ADJUSTMENTS: Maintenance Operations Customer Service Engineering Other Operations Equity Transfer Capital Ending Cash TOTAL CHANGES 2000 AMENDED BUDGET WATER FUND $ 10,377,676 21,292 48,056 (33,888) (2,824) 64,000 1,418,000 560,284 2,074.920 12,452.~6 WASTEWATER FUND $ 13,216,484 28,651 142,092 (19,768) 210,475 56,000 3,223,525 607,085 4.248.060 17,464,544 STORMWATER FUND $ 948,921 (42,359) (7,824) (824) 430,000 231,217 610.210 1.559,131 r:treas/rich 2000 BUD UPDATE.xls 12/3/99 11:37 AM I I I S~I: )IAH:,iS ?lA I,I,VI'i,i,S ! N I I,~(IV NO£~d31~l~J}l[i JO A~LIZ) [ CITY OF BREMERTON rDEPARTMENT: Administrative Services [FUND: General 001-13 STAFFING AUTHORIZATION POSITION CITY CLERK Director of Admin. Serv. Purchasing Supv./Depu[y City Clerk Purchasing Manager/Asst. City Clerk Deputy City Clerk Business Lic. Inspector/Auditor Office Assistant Sr. Office Assistant I Accounting Assistant !1 AccounTing Assistant I SUB-TOTAL CITY CLERK CITY TREASURER City Treasurer Assistant Treasurer Budget Analyst Budget Specialist Payroll Specialist Accounting Assistant Senior Accounting Assistant I1 SUB-TOTAL TREASURER INFORMATION SERVICES Mgr, Information Serv. & Purchasing Computer Programmer/Analyst Network Administrator PC. Tecnnician Accounting Assistant II SUB-TOTAL INFO. SERVICES RISK MANAGER 1997 1998 1999 2000 ACTUAL BUDGET BUDGET BUDGET 1.00 1.00 1.00 1.00 1.00 0.00 0.00 0.00 0.00 1.00 0.00 0.00 0.00 1.00 !.00 1.00 1.00 0.00 0.00 0.00 2.00 2.00 2.00 2.00 2.00 2.00 0.00 0.00 0.00 0.00 0.50 0.50 0.00 0.00 1.00 1.00 7.00 7.00 5.50 5.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 0.00 0.00 100 1.00 1.00 1.00 0.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 1.00 100 1.00 1.00 7.00 7.00 7.00 7.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 t.00 1.00 1.00 2.00 2.00 0.00 0.00 0.50 0,50 4.00 4.00 5.50 5.50 1.00 1.00 1.00 1.00 MUNICIPAL COURT Judge 1.00 1.00 1 00 1.00 Cou~ Services Manager 1.00 t.00 1.00 1.00 Legal Technician Sr. 1.00 1.00 1.00 1.00 Legal Technician 5.00 5.00 500 5.00 Legal Technician 1.00 1.00 I. 00 1.00 SUB-TOTAL MUN. COURT 9.00 9.00 9.00 9.00 BKAT Municipal Services Coordinator TOTAL ADMINISTRATIVE SERV. 0.00 0.00 0.00 1.00 28.00 28.00 28.00 29.00 46 CITY OF BREMERTON LEGAL DEPARTMENT ASST CITY ATTY 1I] MAYQ~CiTY COUNC!L] CiTX,' -~7, ORNEY [ i[ ASST CITY A'FTY LEGAL ASSISTANT 55 CITY OF BREMERTON DEPARTMENT: Le~lal Department FUND: General 001-14 STAFFING AUTHORIZATION POSITION City Attorney Asst. City Attorney II Civil Service Officer Legal Assistant Office Assistant I TOTAL STAFFING 1997 1998 1999 2000 ACTUAL BUDGET BUDGET BUDGET 1.00 1.00 1.00 1.00 0.13 0.50 1.50 2.00 0.00 0.00 0.50 0.00 1.00 1.00 1.50 1.00 1.00 1.00 0.00 0.00 3.13 3.50 4.50 4.00 68 CITY OF BREMERTON HUMAN RESOURCES N 1 A Y O R ,~'" A, Rz_~O~RC~ MANAGE HUMAN RESOURCES GENERALIST ClX'iL SERVICE OFFICER HR SPECIAL!ST CIVIL SERVICE COMMISSION 69 CITY OF BREMERTON DEPARTMENT: Human Resources FUND: General 001-15 STAFFING AUTHORIZATION 1997 1998 1999 2000 POSITION ACTUAL BUDGET BUDGET BUDGET Human Resources Manager Civil Service Officer Civil Service OfficedH R. Specialist Human Resources Specialist Human Resources Generalist Human Resources Assistant TOTAL STAFFING 1.00 1.00 1.00 1.00 0.50 0.50 0.00 0.00 0.00 0.00 0.00 1.00 1.00 1.00 1.30 0.00 0.00 0.00 0.00 1.00 1.00 1.00 0.50 0.00 3.50 3.50 2.80 3.00 70 CITY OF BREMERTON ECONOMIC & COMMUNITY DEVELOPMENT MAYOR iI DIRECTOR OF COM M UNITY DEVELOPMENT DIRECTOR OF ECONOMIC DE",'ELOPMENT BLDG &DEV SPEC I OFFICE ASSISTANT ( 5 FTE ~ I IBLDG. & DEV SPEC SENIOR PLANNER i I IBLDG ~: DEV SPEC 11i 8O CITY OF BREMERTON ECONOMIC AND COMMUNITY DEVELOPMENT ECONOMIC DEPARTMENT MAYOR DI,RECTOR ':DF ECONOMIC DEVELOPMENT I ADMINISTRATIVE[ ANALYST I A DMINISTR.-~,Ti\'E ~,NYALYST 83 CITY OF BREMERTON DEPARTMENT: Economic and Communit~ Development FUND: General 001-16 STAFFING AUTHORIZATION 1997 1998 1999 2000 POSITION ACTUAL BUDGET BUDGET BUDGET ECONOMIC & COMMUNITY DEVELOPMENT ADMINISTRATION Dir. of Economic & Comm. Dev. Director of Community Dev. Director of Economic Dev. Building & Dev. Spec. I Office Assistant II Sub-Total PLANNING PROGRAM Planning Manager Municipal Services Coordinator Planner Senior Building & Dev. Spec. II Building & Dev. Spec. I Sub-Total BUILDING PROGRAM Permit Manager Building &Dev. Spec. Ill Building & Dev. Spec. I1 Building & Dev. Spec. I Planner, Senior Sub-Total TOTAL STAFFING 0.00 1.00 1.00 0.00 1.00 0.00 0.00 1.00 0.00 0.00 0.00 1.00 0.00 0.00 0.00 1.00 1.00 1.00 0.50 0.50 2.00 2.00 1.50 3.50 1.00 1.00 1.00 0.00 0.00 0.00 1.00 0.00 1.00 0.00 0.00 1.00 1.00 t .00 1.00 1.00 1.00 1.00 1.00 0.00 4.00 3.00 4.00 2.00 1.00 1.00 1.00 0.00 1.00 1.00 i .00 0.00 1.00 1.00 1.00 1.50 1.00 1.00 1.00 0.00 1.00 1.00 0.00 0.00 5.00 5.00 4.00 1.50 11.00 10.00 9.50 7.00 94 CITY OF BREMERTON POLICE DEPARTMENT I I CITY OF BREMERTON DEPARTMENT: Police FUND: General001-20 STAFFING AUTHORIZATION 1997 1998 1999 POSITION ACTUAL BUDGET BUDGET 20001 BUDGETI Police Chief 1.00 i 0O 1.00 1,00 Assistant Police Chief 0.00 i 00 0,00 COO Police Captain 2.00 2~,0 2.00 2.00 Police Lieutenan: 3.00 2.00 3.00 3,00 Police Sergeant 7.00 7 '30 7.00 7.00 Police Officer (Special Oprns Group) 7.00 7:,30 6.00 6.00 Police Officer (Detective) 5.00 5.00 6.00 6.00 Police Officer (Community Resources) 3.00 3.00 2.00 2.00 Police Officer (Crime Scene) 2.00 2.00 2.00 2.00 Police Officer (School Res. Off. Incl.) 33.00 33.00 35.00 33.00 Community Resources Manager 1.00 I 00 1.00 0.00i Home Detention Coordinator ' 0.00 0 00 1.00 1.00i Warrant Server 3.00 3 30 3~ 00 3.00i Administrative Analyst 0.00 i 00 i .00 i .00 Department Secretaq~ 1.00 ,3. :0 O.00 0 00 Office Assistant Senior 700 830 3.00 8.00 Office Assistant ', 1.00 2.3,3 2.00 2.00 Office Supervisor 1.00 0.:,0 0.00 0.00 Animal Control Officer 2.50 2.55, 2.50 2.50 Traffic Safety Coordinator i .00 ', :,3 1.00 1.0C TOTAL STAFFING 80.50 8' 50 83.50 80.50 NOTE: I Police Officer loaned to the Police Acadamy for three years beginning September 1998. ' Home Detention Coordinator momtored b~' Municipal Court. CITY OF BREMERTON FIRE DEPARTMENT SHtFTA FIREFIGHTiNG FIRE CAPTAIN STATION ! AI tFF/MECH !fST~TiON: AI L:EUTENANT FF PM/FF PM/FF STATION -LIEUTENAN- -FF -PM/FF -PM/FF - LIEUTENAN PM/FF SHIFT B FIREFIGHTING FIRE CAPTAIN STATION i B I STATION 2 B -LIEUTENANT -PM/FF -PM/FF STATION 3 B ~ LIEUTENANT -FF -PM/FF -PM/FF -LIEUTENANT -FF PM/FF SHIFT C FIREFIGHTING FIRE CAPTAIN STATION I CI STATION 2 ! I L_I~UTENAN T PM/FF L PM/FF STATION 3 - LIEUTENANT -FF -PM/FF -PM/FF ·LIEUTENANT -FF PM/FF MAYOR FIRE CHIEF I ASST CHIEF .1, OCFICE ASST I ~H '1' MEDICAL OFFICER CAPTAIN OFFICE ASST SR I [FIREPREVE.&INVEST;GATIONpuBLiC EDUCAT~©N CAPTAIN CAPTAIN/DEPUTY FIRE MARSHAL F1REFIGHTER/FiRE PREVENTION BUILDING & DEVELOPMENT SPEC Il CITY OF BREMERTON DEPARTMENT: Fire FUND: General 001-25 STAFFING AUTHORIZATION 1997 1998 1999 200( POSITION ACTUAL BUDGET BUDGET BUDGET Fire Chief Assistant Fire Chief Fire Captain 'Fire Captain - Depu~ Fire Marshal Fire Captain - Medical Officer FirefighterlFire Prevention Fire Lieutenant Firefighter ParamediclFirefighter Building & Development Spec. II Office Assistant Sr Office Assistant 1 TOTAL STAFFING t.0 1.0 1.0 !.0 1.0 2.0 2.0 1.0 4.0 4.0 4.0 4.0 1.0 !.,3 1.0 10 1.0 1.!3 1.0 1,0 3.0 3.0 3.0 1,0 9.0 9.0 9.0 9.0 t9.0 20.0 20.0 20.0 12.0 15,0 15.0 15.0 0.0 0.o o.o 1.o 1.0 1.0 1.0 1.0 0.0 1.0 1.O 1.0 52.0 58.0 58.0 56.0 CITY OF I REMEI/TON PARKS ANI) ltl';('RI'~ATI()N I)ii;I~ARTMENT SWIMMING P( )( )1 N1AY~)I~ I 1 ()l I'/kRKN m ANI) m [~.l ('RIAI'I,)NI A.q5,1 II AS."il I AS?ilS I AN I I PAI(I'CN ANI) I FA£'II.I'I IliS& ( il(()[ JNI)S I'ARKS MAINI I'.NAN('Ii SIII'IiIIVIS()R [ [(('~)NI RA('I ) I'^('11 11115; .SlII'V j SliRV S P~.( ' SI!RV SI'l!(' ~ j NIRV Nlq(' SR.I NIRV S]'li£' JSI.RV SI'l.(' SIiRV SPlit' j .SI:NI( )1( I ('1NtlR RI(' I'l(()(i ('()()RI) III CITY OF BREMERTON fDEPARTMENT: Parks & Recreation FUND: General001-51 STAFFING AUTHORIZATION 1997 1998 1999 2000 ~OSlTION ACTUAL BUDGET BUDGET BUDGET Dir of Parks & Recreation ('1) Asst. Dir, Parks & Recreation (*2) Office Assistant II ('3) Office Assistant I Parks Maintenance Supervisor Facilities Supervisor Cemetery Caretaker Lead Service Specialist Service Specialist Senior Service Specialist Laborer Aquatics Supervisor Recreation Pgm Coordinator tl ('4) Recreation Pgm Coordinator 1 TOTAL STAFFING 1.00 1.00 1.00 1.00 1.00 1.00 t .00 1.00 1.00 1.00 1.00 1.00 1.00 i .C,O 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 t .00 1.00 1.00 1.00 i .00 1.00 1.00 1.00 6.00 6.00 6.00 5.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 4.00 5.00 5.00 5.00 2.00 1 O0 1.00 1.00 24.00 24.00 24.00 23.00 ('I) Direc~cr - 25°/I: Fund 407 ('2) Assistant Director - 5% Fund 407 ('3) Office Assistant II - 25% Fund 407 i('4) Recreation Program Coordinator II - !00°,'; Fund 407 CITY OF Bi/EMEI/TON I)I~I'AI/TMENT ()F PUiIIA(i W()RKS AND UTIIATll,~S lq/Bl~l(' W()RKS ()PEI/ATI()NS Il I.iC't RI glll'l RVIS()I( Ill('l Il ('Il I I I(.'l II('ll II1('1 Il( II I11:("1 1'1:('11 l!l,liC I' Tli('ll JOt IRNI!Y I.I!VI I II I:('11~,I('IAN 94 CITY OF BREMERTON IFUND' Street 102 STAFFING AUTHORIZATION POSITION Public Works Operations Manager Electronics Supervisor Service Specialist Supervisor Service Specialist Senior Lea0 Service Specialist Service Specialist Electronics Technician Journey Level Electrician TOTAL STAFFING 1997 1998 1999 ACTUAL BUDGET BUDGET 2000 BUDGET1 1 ~ 1 1 2 3 3 5 4 4 2 0 0 0I 6 7 7 5 5 5 5 23 22 22 2~1 CITY OF BREMERTON DEPARTMENT OF PUBLIC WORKS AND UTILITIES UTILITIES OPERATIONS CITY OF BREMERTON !FUND: Water Utility Operation 401 AUTHORIZED STAFFING POSITION Director. Pu~tic Wcrks and Utilities ProJect Manager Utility Operations Manager Water Resources Manager Wastewater Manager Forestry Manager Wastewater Treatment Plant Manager Administrative Analyst Utility Accounts Supervisor Utility Billing Specialist Accounting Assistant Senior Accounting Assistant 1I Accounting Assistant I Office Assistant Semor O,~ce Assistant II Operator Lead !Operator Senior Operator Wastewater Treatment Plant Operations Supv IWastewater Treatment Plant Maim Supv. IWastewater Treatment Plant Operator IWastewater Treatment Plant Maint. Technician !Computenzed Main. Management Sys. Tech. Eiectronics Tecnnician Journey Level Electrician Maintenance Electrician Maintenance Coordinator Operations Supervisor Water Distri~utio,n, Supervisor Service Specialis, Supe~isor I FaciliUes/lnventory Supervisor Service Specialist Lead Service Specialist Senior Service Specialist Lacoratory Technician Water Resources Assistant Environmental Technician Biosoiids Technician Laborer TOTAL STAFFING 1997 1998 1999 ACTUAL BUDGET BUDGET 1 1 i i 1 1 i ~ 1 i 1 I I I 1 1 1 1 1 1 1 2 2 2 1 1 1 1 1 1 3 3 4 4 4 4 1 i 0 4 4 4 2 3 3 , I I 2. 2 2 i I 2 4 5 4 3 3 0 I 1 1 0 0 I 1 i 0 I 1 1 1 1 1 2 2 2 2 3 1 I 1 5 5 9 !0 10.25 12 13 13 1 I 1 1 I 1 2 2 2 1 0 0 2 0 0 81 82 83.25 2000 BUDGET 2 i 1 4 4 0 I 3~ 3 ~3 This staff provides Water. Wastewater and Stormwater utility services. Their costs are allocated based on ant~cipa[ed workload 111 ~ 6 ~tq,'7 I L ~lg~'~ ~X U(7'~ '~ l- XL l'i~ Ot' ';7~ 1'7 ~H, t L0'7 ' t-~' ~' i'll' 7 I 1' '-;~'6' I I,',I-IH 'IVii I .}V 'H.~I. )©) E69'k LLs'P ~9l" t' L~t' 1' I ST I' LI I'l' 910 I' t sR't ( )lq X( )H,hlV i~'~t!utq'~ P.~I I 6LI'5 LS O7~L'E 9U0'9 01['9 LX X59't' 81t'L ~ IIVH V XI~IN:htdV LLS'5 9L 6/.,q' ~ 09X'~ 951'9 ggP'9 56L'9 t'9 6i I'L [69' 1' 60g' 1' 99k'k t;6'5t'f'~ IL ggTd LLS'P 5~"1' 91'0'1' lSi III IVII.I,)V { )l'~ BI-itl 'IVII I.)V' ()l'~ X()>hldV 6LI'S LS I I'I"S 69 t'91"i[ 91"6I'lS' ~ 6L1'5 gS'l-0t,'[ 60g' t' [69'I' 69 1'91"i~ 99t"1' t6 Slq"[ E69'I' I.N-II'I tVII I.)V ()IN ×()HddV ~-III 'IVil I,)V ().~ Xt)H,hlV I,~,~1!111!~ S~AI,%I,~S ltlll). ) I,~ II1SI!DI.L )SS \,' I1 C~UlollV ,{l!,) ixs¥ ]ol!PnV ~oH~s¥~;d'q(I IssV Itk-'ttJdOla'";"( I (Htinttatln, ) H( I LIL'S 900'9 IO SSl'f 01 i"9 6L'9'9 LS S96'9 9 >11VH gS X~L'~ LLS'S 9L 09g'S 1'o gL0'f 9S1'9 X91"9 ~6L'9 iI.IVH I I'I"S LIL'S 900'9 ()l .~'9 t'L l'lE'~. 6~9'9 >l.l.V}l XS XXL¥ LLS'~ 9L'hF6'7~ 09X'S 9S H l\ql 6LI'S LS O[L'~ LIL'S lO S~ 0 t t" 9 :l.I VH t)l' 6L LS 0~[L'E I l'l"S LIL'5 h6 ~()O'l 900'9 l~i'lll IVII I,~V ()IN X()Nd,IV BI-IH IViIl.)V ()lXl X()H,hlV t'~ "l~l 'tVll I.)V ( )~,NI X( )Hd,IV IN-Ill 'IVII I.')V ()[.~ X( );'hhlV IH 'IVIII.)V )IAI X()HddV !lSVll ,LHV IVS I.'Slll%l!.~i I (Ii) I,'ULI, ) a)llOd limlSiSsV .l:~!tl. ) ami IHI!I';!sS'V' ~]J'~l.) XI!.)/.%J,~S u!uJpv 'Jif '~atlJtqlV .la!q. ) aJ!:l 000i - NV-id X V-IVS -t.4VIS qVNOISSEI:IO td aNY 1N'ZI ::I )VN¥1AI NO.I_H::tlttI::I I t 40 A.LIO V X I(.IN:I,I,IV O00i~ - NV-Id Al:1¥-1¥$ -!-i¥1S -IVNOISSEI-IOI:Id (3NV 1N:IIN:IOYN¥1AI NOI~I:IIAI:i~18 -i0 AllO %IlL i~ 2 70% CITY OF BREMERTON MANAGEMENT AND PROFESSIONAL STAFF SALARY PLAN - 2000 APPliNI)IX A BANI) _N?._ 'ITI'I.I! BASI~ RA'I I! I RA'IF 2 I~,A'I'I! 3 RATI:. 4 RA I'1! I IiAdminislrativc Analyst A I~PI~()N M( ) 3,665 3,g51 3,047 4,046 4,147 ,1,251 4]57 4:166 A5~I ('ily AllOlIIC5 ] A("I IIAI. I)l-k~ 1,832 63 1.025,11 1,973 55 2,022,89 2,073.46 2.125,30 2,178,13 2.232 88 Budgcl Anal5 si (h~mls Pn~c ( )lliccr 12 AI'PR()X M() L499 3.665 3,7~7 3,g~l 3,947 4.()-16 .l.1.17 4,2Sl A("I UAl, BI-M 1,7.1.l,32 1,g32.63 I.gTg ,l~ 1.925.41 1.97J.5~ 2.022 g9 2,073..16 2.125 30 I 3 APPR()X M( ) 3]21 ],4gO 3,~76 3,66~ 3,?~7 3,g~ I 3.947 4,0.16 ACTUAl, B1-M 1,660.27 1,7,14 32 1,797.93 I,g32 63 I.gT~ 4~ 1.92~ ,I I 14 Budget ~pccialist AI'I'I{()X M( ) 3.161 ].~21 3.401 3,499 3.576 3,66~ 3,7~7 3,g~ I ('ivil~[vicc()fficc~/ll I( gpcciali~l At'TIdAl IH-M 1,5~02g IAn{}27 1.7~)1 ?g 1,74432 1,7~793 I.~3263 l,gTg4~ I:~cculivc ~cc~clm~ Municilml Sc~v I~ Ilum;m I(csm~rccs (icncralis~ AI'I'ROX Mt) ~.(1()~ ' '--3.1{~1 3.24~) 3,]21 ~.404 3,.I~9 ~,~76 3.66~ AC'I'IIAI. BI~M I,~04 I~ I,S~IJ 2~ 1.619 7~1 1.660.27 1,7111 7~ 16 Al'PR( }X M( ) 2,~61 J ,11()~ 3.0~]: ), I 61 ~.2.10 (~ "1 UAl, BI-M I,.131%1 I .~t},l I ~ I.~.11 7~ I.~0.2~ 1.619 79 1,660 27 1,701 .TB 1.7.1-1.32 17 A PI'I{( )X Mt) 2,72~ 2,~6~ 2.93 ~ 3,()0~ 3,084 3.161 t,240 3.32 I A('IIIAI, BI-M 1,3627'; 1,431.%1 1:167~3J I,~O41B I.S41.7~ I ~ I c~al Assisl;ml APPI(( )X Mt) 2,~94 2,726 2.7~)4 2.~6~ 2,93~ 3,0()~ 3,()~4 t. 16 I (]~llllcl[/Alldil Asslslanl At'Il !Al, BI-M 1,297 16 I, 162 7~} I ,t~}~ ~6] I.~1 t I 74 1,467 ~) 19 AI~PR()X Mt) 2,46~} 2,~q,I 2,6~)~ 2,726 2.79.1 2,~63 2,935 3,110~ At'IIIAI. III-M 1,234 68 1.2'~7 16 1.320 59 1,362 79 1,39686 1,431.7,1 1,46753 1,5(I.I 18 20 APPI(()X MO 2.350 2,,16~ 2.53 2,594 2,659 2.726 2,794 2,863 AC'I'I IAI, BI-M I, 175,21 1.23.1.68 1,265.5,1 1.297 16 1,329 59 1.362 79 1,39686 1,43174 A~ENDA B~LL BREI~RTON CTTY COUNC'rL SUBJECT: Ordinance # Granting Puget Sound Energy a one year franchise FOR AGENDA OF: December 15~ 1999 ORIGINATING DEPT: Admin. Services ORIGINATOR: Kathleen McCluskey DATE SUBMITTED: December 2~ 1999 (comment on back 3. Ordinance APPROVED BY COUNCIL PRESIDENT FOR SUBMITTAL: COUNCIL PRESIDENT 4. SUMMARY STATEMENT AND REOUIREMENT FOR COUNCIL ACTIQN: The PSE franchise expires 1/11/2000. We have joined with local cities to review our options, hire a consultant and formulate franchise language. Due to the changes taking place in this industry we recommend a one year franchise under the same terms and conditions as the current franchise to allow for adequate preparation for negotiations. 8. RECOMMENDATION: 1. Motion to approve ordinance providing for a one year franchise with PSE for the period 1/12/2000-1/11/2001. 2. Motion to pass Ordinance # on second reading. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: PULLED TABLED COUNCIL DIRECTIVE: 10. NOTICE OF ACTION APPROVED DISAPPROVED DATE: 11. AGENDA BILL NO: DED __ 2. CLEARANCE COMMENTS (cont.): 4. SUMMARY STATEMENT (cont,): Se IMPACT ON NON-PASSAGE: We will not have a franchise in place while negotiations take place. 6. IMPACT ON STAFFING~ BUDGETS~ FACILITIES~ EOUIPMENT OR OTHER RESOURCES Approval will allow staff the time necessary to gather information and prepare for negotiations. 7. RESEARCH SOURCES: City Attorney advises that due to charter restrictions an extension is not appropriate. The one year franchise incorporating existing ordinance will comply with the city charter. ORDINANCE NO. AN ORDINANCE granting Puget Sound Energy, A Washington Corporation, its successors and its assigns, the right, privilege, authority and franchise to set, erect, construct, support, attach, connect, and stretch facilities between, maintain, repair, replace, enlarge, operate, and use facilities in, upon, over, under, along, across and through the franchise area for purposes of transmission, distribution and sale of energy for power, heat, light and any other purpose for which energy can be used; and to charge and collect tolls, rates and compensation for such energy and such uses for a period of one year from January 12, 2000 to January 11, 2001 under the same terms and conditions as provided in Franchise Ordinance No. 4253 passed by the City Council the 6t~ day of December 1989. THE CITY OF BREMERTON DOES ORDAIN: Section 1. Franchise Ordinance No. 4253 is hereby incorporated in its entirety by this reference, except that Section 11 thereof shall provide for effective dates of January 12, 2000 to January 11, 2001. Puget shall have no rights under this Franchise nor shall Puget be bound by the terms and conditions of this Franchise unless Puget shall, within sixty (60) days after the effective date of the Ordinance, file with the City its written acceptance of this Ordinance. Section 2. All references to Puget Sound Power & Light Company shall be read as Puget Sound Energy, a Washington corporation. Section 3. This Ordinance shall become effective ten (10) days after passage and publication. APPROVED by the City Council of the City of Bremerton on first reading this __ day of December 1999. PASSED by the City Council of the City of Bremerton this __ December 1999. day of MIKE SHEPHERD, Council President APPROVED this __ day of December, 1999. ATTEST: LYNN HORTON, Mayor Kathleen McCluskey, City. Clerk AGENDA BILL BREMERTON CITY COUNCIL 1. SUBJECT: ORDINANCE NO. Reducing the B & O Tax on Garbage and Refuse Business FOR AGENDA OF: ORIGINATING DEPT: ORIGINATOR: DATE SUBMITTED: Dec. 15, 1999 Dec. 22, 1999 mre as.j~-,.~--,," Ri anna .i.~_ an n a ~'",... Dec. 7, 1999 2. CLEARANCES: Comment of back if necessary) Dir. Admin. Services ./~~C~-.~.-.-.~ Deputy City C~~~, _ City Attorney_ t/;)~_(.~~ Operations: Pre~'ented t2/15/99 Fiscal & Budget Comm. presented 1 2/14/c~9 ENDORSEMENTS ~ INFORMATION 3. EXHIBITS: Proposed Ordinance APPROVED BY COUNCIL PRESIDENT F?/B~S~U_BMITTAL: COUNCIL P RES I D E NT//~__,~.~:~.~ 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: This ordinance will continue the process, begun in January of 1995, of gradually reducing the B & O Tax on garbage and refuse businesses within the City to a level consistent with other utility tax rates. The intention is to reduce the tax rate by one percent each year until the rate is reduced to six percent. 8. RECOMMENDATION: Motion to approve on first reading the Ordinance reducing B & O tax on garbage and refuse businesses. Motion to pass on second reading the Ordinance No. __ reducing B & O tax on garbage and refuse businesses. 9. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: Treasurer Mayor N/A November 2000 PULLED TABLED COUNCIL DIRECTIVE: '10. NOTICE OF ACTION APPROVED DISAPPROVED AMENDED 11. AGENDA BILL NO: 9H 2. CLEARANCE COMMENTS: 5. IMPACT ON NON-PASSAGE: The tax rate on garbage and refuse businesses will remain at the current level. 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES: This change is included in the revenue assumptions of the 1999 - 2000 Preliminary Budget. This creates a reduction of General Fund revenues of approximately $47,500 compared to the pdor tax rate. 7. RESEARCH SOURCES: BMC 5.02.070(p) ORDINANCE NO. AN ORDINANCE relating to occupation tax for the garbage/refuse business, and amending Chapter 5.02 of the Bremerton Municipal Code. THE CITY OF BREMERTON DOES HEREBY ORDAIN: Section 1. Amendment. Section 5.02.070 of the Bremerton Municipal Code is hereby amended to read as follows: 5.02.070 OCCUPATION TAX - RATES - WHO MUST PAY - UTILITIES. There is hereby levied upon and there shall be collected from every person as hereinafter provided for the act or privilege of engaging in business activities within the City, whether his office or place of business be within and/or without the City, an occupation tax, sometimes herein referred to as the "tax", in amounts to be determined by application of the rates given against the value of products, including byproducts, gross proceeds of sales or gross income of the business, as the case may be, as follows: (p) Upon every person, firm, or corporation engaged in the business of collecting garbage, refuse, hazardous materials or other waste within the corporate limits of the City an annual tax of ~ ~ percent (-1-5%) (~i~ of the total gross income rendered within the City, effective January 1, -1-999 2~. Section 2. Effective Date. This ordinance shall become effective ten (10) days from passage and publication. APPROVED by the City Council of the City of Bremerton this ~ day of PASSED by the City Council of the City of Bremerton this ~ day of , 1999. ,1999. MIKE SHEPHERD, Council President APPROVED this __ day of ,1999. ATTEST: LYNN HORTON, Mayor KATHLEEN McCLUSKEY, City Clerk 1. SUBJECT: ORDINANCE NO. AMENDING THE FY 1999 BUDGET AGENDA BILL BREMERTON CITY COUNCIL FOR AGENDA OF: ORIGINATING DEPT: ORIGINATOR: DATE SUBMIq-rED: Dec. 15, 1999 Dec. 2Z _ 999 L Treasure,~) Rich Hera ~7,,,, 2. CLEARANCESf Commen~of back if necessary) City Attorney . Dir. Admin Ser. ~ FISCAL & BUDGET: Presente~ 12/14/99 OPERATIONS: ENDORSEMENTS MAYOR ~~ Presented 12/15/99 /~,~ IN~_~ATION__ 3. EXHIBITS: Proposed Ordinance Summary of Adjustments Documentation of Staffing Changes APPROVED BY COUNCIL PRESIDENT FOR S~'MI~ALi. COUNCIL PRESIDENT //~ .~'~~~ 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: A number of changes to the 1999 operating budget have become necessary since the budget was orfiginaly adopted. These changes, most of which have previously been approved by Council, are detailed in the attached documents. This amending ordinance is necessary to keep the City's adopted budget consistent with these changes in financial plans. 8. RECOMMENDATION: Motion to approve the ordinance amending the FY 1999 budget on first reading. Motion to pass Ordinance No. ~ amending the FY 1999 budget on second reading. 9. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: Treasurer Mayor 12/31/99 N/A PULLED TABLED COUNCIL DIRECTIVE: ~10. NOTICE OF ACTION APPROVED DISAPPROVED AMENDED 11. AGENDA BILL NO: 9I 2. CLEARANCE COMMENTS: 5. IMPACT ON NON-PASSAGE: The City's budget will not reflect the several changes documented in the attached documents. 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES. As indicated on the attached documents. 7. RESEARCH SOURCES: Actual financial performance dudng 1999. ORDINANCE NO. AN ORDINANCE amending Ordinance No. 4643 relating to the budget of the City of Bremerton for Fiscal Year 1999 THE CITY OF BREMERTON DOES ORDAIN: SECTION 1: Section 1 of Ordinance No. 4643 is hereby amended as follows: That the f'mancial budget for the City of Bremerton, to with: "Official Budget for the year 1999, City of Bremerton", now on file in the office of the City Clerk of the City of Bremerton, be and the same is hereby approved and adopted, and the respective mounts provided for in said budget for the several funds of the City of Bremerton, be and the same are hereby fixed and adopted as follows: FUND # 001 101 102 103 104 105 106 108 109 110 112 201 307 401 407 451 481 503 510 601 621 622 623 624 ESTIMATED REVENUES AND EXPENDITURES FOR THE YEAR 1999 GRAND TOTAL ESTIMATED REVENUES AND EXPENDITURES: DESCRIPTION AMOUNT General ................................................................................. SggCtgSv944- Arterial Street ......................................................................... 11,588,476 Street ........................................................................................ 2,087,005 Contingency Reserve .................................................................. 740,000 Civic Improvement/Stadium ....................................................... 195,000 Parking System Revenue ............................................................. 680,500 Community Development Block Grant. ................................... 2,749,960 Abatement Revolving Fund ........................................................... 67,500 Real Estate Transfer Tax ............................................................. 610,000 Police Special Projects ................................................................ 136,000 Parks Facility Construction ........................................................... 98,884 Bond Fund ................................................................................ 1,080,192 Fire Capital ............................................................................................ 0 Water Operating ..................................................................... 13,157,257 Municipal Golf Course ............................................................. 2,524,144 Wastewater Operating ............................................................ 12,7~,298 Stormwater Operating .............................................................. 1,473,209 Risk Management ..................................................................... 2,120,000 Equipment Rental Reserve ....................................................... 3,667,772 Cemetery Perpetual Care ............................................................. 130,000 Local Improvement District Guaranty. .......................................... 41,000 Roosevelt Capital Asset ........................................................... 1,257,693 Gift and Donation Fund ................................................................ 53,475 Employee Medical Insurance Reserve ........................................ 222,000 $81,285,21 g $24,045,141 76,000 500 13,805,208 $82,539,416 Of the total revenue, the sum of $5,385,657 is the estimated amount to be received from a $4.0342 levy per $ 1,000 o1: assessed valuation of all property within the city limits of the City of Bremerton as set forth in Ordinance No. 4637. APPROVED by the City Council on the first reading this day of December, 1999. PASSED by the City Council of the City of Bremerton, signed by the Mayor and attested by the City Clerk in authentication of such passage this day of December, 1999. MICHAEL SHEPHERD, Council President APPROVED this day of December, 1999 LYNN HORTON, Mayor ATTEST: KATHY MCCLUSKEY, City Clerk EFFECTIVE DATE: PUBLISHED: ORDINANCE NO: 1999 AMENDING ORDINANCE NO. 1 SUMMARY OF BUDGET ADJUSTMENTS 001 GENERAL 101 ARTERIAL STREET 102 STREET 103 CONTINGENCY RESERVE 104 CIVIC IMPROVEMENT/STADIUM 105 PARKING SYSTEM REVENUE 106 COMMUNITY DEVELOPMENT BLOCK GRANT 108 ABATEMENT REVOLVING FUND 109 REAL ESTATE TRANSFER TAX 110 POLICE SPECIAL PROJECTS 112 PARKS FACILITY CONSTRUCTION 201 BOND FUND 307 FIRE CAPITAL 401 WATER OPERATING 407 MUNICIPAL GOLF COURSE 451 WASTEWATER OPERATING 481 STORMWATER OPERATING 503 RISK MANAGEMENT 510 EQUIPMENT RENTAL RESERVE 601 CEMETERY PERPETUAL CARE 621 LOCAL IMPROVEMENT DISTRICT GUARANTY 622 ROOSEVELT CAPITAL ASSET 623 GIFT AND DONATION FUND 624 EMPLOYEE MEDICAL INSURANCE RES. TOTAL CURRENT 1999 BUDGET $23,838,941 11,588,476 2,087,005 740,000 195,000 680,500 2,749,960 67,500 610,000 136,000 98,884 1,080,192 0 13,157,257 2,524,144 12,766,208 1,473,209 2,120,000 3,667,772 130,000 41,000 1,257,693 53,475 222,000 $81,285,216 NET ADJUSTMENTS $206,200 8,500 500 1,039,000 $1,254,200 AMENDED BUDGET $24, O45,141 11,588,476 2,087,005 740,000 195,000 680,500 2,749,960 76,000 610,000 136,000 98,884 1,080,192 5O0 13,157,257 2,524,144 13,805,208 1,473,209 2,120,000 3,667,772 130,000 41,000 1,257,693 53,475 222,000 $82,539,416 CITY Of BREMERTON 1999 BUDGET AMENDING ORDINANCE #1 FUND DESCRIPTION GENERAL Contract Out Parks Concessions Loan / Generator Purchase Contract with CK Fire & Rescue BIZ, AT $$ Carry-Forward BKAT Capital $$ to Supplies Salary Set-Aside to Pension Salary Set-Aside to Fire Salary Set-Aside from Gen Misc Senior Programs Fees / Expenses REAL ESTATE EXCISE TAX Ending Cash to I/F Transfer End Cash to Evergreen Park Proj ABATEMENT REVOLVING Beginning Cash / Debt Service PARKS FACILITY CONSTRUCTION Capital $$ to Debt Service FIRE CAPITAL Transfer to Close Fund / Beginning Cash ADJ. # $ CHANGE FUND TOTAL 3 (23,000) 7 39,000 8 94,000 11 16,200 11 8,000 11 (8,000) 12 40,000 12 90,000 12 (130,000) 13 80,000 2 27,000 (27,000) 4 165,000 4 (165,000) 13 8,500 10,000 (10,000) 16 500 206,200 8.500 5OO WASTEWATE R Loan / Generator Purchase Land Sale / Debt Payment EQUIPMENT RENTAL RESERVE Loan for Generator Purchase ! Ending Cash LID GUARANTEE End Cash to Debt Service TOTAL ALL FUNDS 7 39,000 14 1,000,000 7 78,000 7 (78,000) 15 100 15 (100) 1,039,000 1,254,200 Requesting Department: CITY OF BREMERTON - BUDGET ADJUSTMENT REQUEST PARKS CAPITAL Adiustment Number: 99-1 I Approval Authority Required: r~lTreasurer SOURCE OF FUNDS: Reduce: Capital ~--~ Mayor F Amount 10,000 Fiscal & Budget USE OF FUNDS: Increase: Debt Service [--]Council Amount 10,000 NARRATIVE: This is a coding correction for the pay-off of the capital lease for a copy machine. Department Head Signature Date Di~or S~nat~Jr~ Date Treasurer Comments: Recommended Not Recommended Treasurer's Signature Date Mayor Comments: r-~ Recommended r-~ NotRecommended Approved ~ Denied Mayor's Signature Date Fiscal & Budget Committee Comments: Recommended Approved Not Recommended Denied Fiscal & Budget Committee Signature Date CITY OF BREMERTON _ Requesting Department: Approval Authority Required: ~]mreasurer BUDGET ADJUSTMENT REQUEST Adjustment Number: 99-2 SOURCE OF FUNDS: Descri.otion r-]Mayor Amount Decrease: Ending Cash 27,000 Fiscal & Budget USE OF FUNDS: Increase: Transfer to General Fund r-x-] Council Amount 27,000 NARRATIVE: This adjustment will provide for the transfer of money for one Police Car from Real Estate Excise Tax Fund to the General Fund. This transfer was presented as part of the 1999 - 2000 Budget but was inadvertently left out of the detail. Date Department Head Signature- Treasurer Comments: Director Signature Date ,.[~~ecommended Not Recommended Mayor Comments: Treasurer's Signature Date Recommended Not Recommended Denied Fiscal & Budget Committee Comments: Mayor's Signature Date Approved ~ Denied Fiscal & Budget Committee Signature Date Requesting Department: PARK DEPT. I Approval Authority Required: r-]Treasurer - CITY OF BREMERTON - BUDGET ADJUSTMENT REQUEST Adjustment Number: 99-3 r-] Mayor SOURCE OF FUNDS: Reduce Expenditures Amount 23,000 I&, OOO Fiscal & Budget USE OF FUNDS: Reduce Concession Revenue r~Council Amount 23,000 NARRATIVE: This adjustment will reduce the operating budget to reflect the contracting of concessions at Lions and Pendergast Parks. This activity was originally budgeted to be performed by City staff. Department Head Signature Date Treasurer Comments: Recommended Mayor Comments: Not Recommended Treasurer's 5~gnature ~-~-~ [-~ Recommended ~ Approved r-~ Not Recommended Denied Fiscal & Budget Committee Comments: D/ate r-~ Approved ~ Denied Date Requesting Department: REAL ESTATE EXCISE TAX Approval Authority Required: F]Treasurer ~--] Mayor CITY OF BREMERTON - BUDGET ADJUSTMENT REQUEST Adjustment Number: Exhibit B 99-4 SOURCE OF FUNDS: Reduce: Ending Cash 5O8.00 - 5CO30 Amount 165,000 F Fiscal & Budc, let USE OF FUNDS: DescriDtiorl Increase: Evergreen Park Remediation RCouncil Amount 165,000 (Remaining Budgeted Ending Cash = $361,758) NARRATIVE: This adjustment will provide for the completion of the scope of work in the present contract with Exponent (Failure Analysis) and the ancillary expenses necessary to obtain an Agree Order from the DOE for the property along the South shore of Smith Cove. Department Head Signature Date Director Signature Date Treasurer Comments: ~~Recommended Not Recommended Mayor Comments: Treasurer's Signature ~..___ D~te ~ Recommended ~ Not Recommended r-~ Approved ~ Denied Fiscal & Budget Committee Comments: Mayor s Signature Date ~~~Approved Denied CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST GENERAL - TRANSPORTATIO Requesting Department: WASTEWATER EQUIPMENT RENTAL tApproval Authority Required: OTreasurer r-]Mayor [-- Adjustment Number: 99 - 7 SOURCE OF FUNDS: Description General Fund - Transportation: Loan from ERR Fund Wastewater Fund: Loan from ERR Fund Equipment Rental Reserve Fund: Reduce Ending Cash Amount 39,000 39,000 78,000 Fiscal & Budget USE OF FUNDS: Purchase of Generator Purchase of Generator Loan to General and WW Funds ~-~Council Amount 39,000 39,000 78,000 NARRATIVE: This adjustment will provide budgetary authority for an Inter-Fund loan from Equipment Rental Reserve Fund to the General Fund and to the Wastewater Fund to finance the acquisition of two portable generators. The generators will provide emergency power capabilities for the Emergency Operations Center and Fleet Maintenance (General Fund) and for pump stations (Wastewater). Department Head Signature Date Director Signature Date Treasurer Comments: Treasurer's Sign at u-'EFe~ Date Mayor Comments: Recommended r~ Not Recommended [----] Approved ~ Denied Fiscal & Budget Committee Comments: r s Signature Date r--~"Approved ~ Denied " get Commi/e Sign--~ure \0q Date CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST Requesting Department: FIRE DEPARTMENT Adjustment Number: Approval Authority Required: r-]Treasurer 99-8 SOURCE OF FUNDS: Descri_otion Increase: Contract Revenue Fire Dist. r-]Mayor Amount 94,000 Fiscal & Budget USE OF FUNDS: Increase: Personnel r'~council Amount 94,000 NARRATIVE: This adjustment provides for the revenues and expenses associated with the City's contract with Central Kitsap Fire & Rescue for providing service to an area outside the City along the SR 303 corridor. Department Hea~l Signature Date Director Signature Date Treasurer Comments: Recommended ~ Not Recommended Treasurer's Signature ~ Date Mayor Comments: Recommended ~ Not Recommended r---] Approved ~ Denied Mayor's Signature Date Fiscal & Budget Committee Comments: Denied -~sca~ ~ ~uaget L. omm.~ttee 5L~n~L re Date ' CITY OF BREMERTON _ BUDGET ADJUSTMENT REQUEST Requesting Department: PUBLIC WORKS & UTILITIES Adjustment Number: Approval Authority Required: [-']Treasurer NMay°r F 99-9 SOURCE OF FUNDS: Description Delete: Accounting Asst I Position Amount Fiscal & Bud~let USE OF FUNDS: Add: Accounting Asst II Position Engineering Tech IV Position r-~C°uncil I Amount NARRATIVE: This adjustment will reclassify one position in the Customer Service / Utility Billing section from Accounting Asst. I to Accounting Asst. Iland add one Engineering Tech. IV position in the Engineering section. Both changes will be funded from current appropriations. Date-- Director Signature Date Treasurer Comments: Recommended r---] Not Recommended ',',....~'. Treasurer's Signature~ Date Mayor Comments: Recommended ~ Not Recommended r----] Approved ~ Denied ~ ~--~'// s Signature Date Fiscal & Budget Committee Comments: [----~ Approved [--] Denied /~~u Fiscal dget Committee Signature Date Requesting Department: CITY OF BREMERTON- BUDGET ADJUSTMENT REQUEST ~-~~S ~ ~-~ SOURCE OF FUNDS: Amount USE OF FUNDS: Amount Department Head Signature Date Director Signature I Date Treasurer Comments: ~R~ecommended ~ Mayor Comments: Not Recommended Date Treasurer's Signature ~:~ Recommended [----] Approved ~-~ Not Recommended ~ Denied Fiscal & Budget Committee Comments: Mayor's Signature Date [-~ Recommended ~ Approved Not Recommended Denied Fiscal & Budget Committee Signature Date Requesting Department: CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST SOURCE OF FUNDS: Amount USE OF FUNDS: 5-~S\o Amount NARRATIVE: Depa~ment Treasurer Comments: Director Signature Date Recommended Not Recommended Treasurer's SignatuCe Mayor Comments: Date Recommended Approved Not Recommended Denied Fiscal & Budget Committee Comments: Mayor's Signature Date Recommended Approved I----I Not Recommended I---I Denied Fiscal & Budget Committee Signature Date Requesting Department: CITY OF BREMERTON- BUDGET ADJUSTMENT REQUEST ~~.~._ ~'~S ~~--y~ SOURCE OF FUNDS: Amount USE OF FUNDS: ~-/h to7~.5 35'1o Amount NARRATIVE:. Department I-lead Signature Date Director Signature I Elate Treasurer Comments: Recommended Mayor Comments: [----] Not Recommended Treasurer's Signature' .J~J' Recommended [----] Approved [----I Not Recommended r---I Denied Fiscal & Budget Committee Comments: Mayor's Signature Date Recommended Approved [---] Not Recommended ~ Denied Fiscal & Budget Committee Signature Date Requesting Department: ,- CITY OF BREMERTON -. BUDGET ADJUSTMENT REQUEST FIRE & PENSION Adjustment Number: 99-12 I Approval Authority Required: r-]Treasurer SOURCE OF FUNDS: Descdpfion General Misc. Salary Set-Aside r-]Mayor Amount 130,000 Fiscal & Budget USE OF FUNDS: Description Fire Dept. Personnel Police / Fire Pension Personnel Council Amount 90,000 40,000 130,000 NARRATIVE: This adjustment will transfer monies set aside in the budget for disabilities and retirements to the operating departments where the costs have been incurred dudng the year. Head S~gnat Department ' Date Director Signature Date Treasurer Comments: Not Recommended Date Treasurer's Signature Mayor Comments: [-~ Recommended r---] ! [----J Approved Not Recommended Denied Mayor's Signature Date Fiscal & Budget Committee Comments: r---] Approved ~ Denied Fiscal & Budget Committee Signature Date CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST Requesting Department: ABATEMENT REVOLVING Adjustment Number: 99-13 I Approval Authority Required: -]Treasurer SOURCE OF FUNDS: Description Increase Beginning Cash Mayor Amount 8,500 [-' Fiscal & Budget USE OF FUNDS: Description Increase Debt Service Council Amount 8,500 NARRATIVE: This adjustment will provide for the pay-off of an abatement funded by the City's revolving line of credit. The abatement lien was paid off the the funds applied to the related debt. Department Head Signature Date Director Signature Date Treasurer Comments: ~Recommended ~ Not Recommended Treasurer's Signature ~. Date' Mayor Comments: /~ Recommended ~ Not Recommended Mayor's Signature Da(e Fiscal & Budget Committee Comments: Approved ~ Denied Fiscal & Budget Committee Signature Date Requesting Department: CITY OF BREMERTON _ BUDGET ADJUSTMENT REQUEST WASTEWATER Adjustment Number: 99-14 I Approval Authority Required: [-'~Treasurer SOURCE OF FUNDS: Descdption Sale of Property Mayor Amount 1,000,000 Fiscal & Budget USE OF FUNDS: Descdpti0n Repay Interfund Loan ~Council Amount 1,000,000 NARRATIVE: This adjustment provides for the payment of monies received in the sale of the Westhills property to the debt owed to the Water Operating Fund. Department Head Signature Date Director Signatur-'e-~' Date Treasurer Comments: ~'Recommended r-~ Not Recommended Treasurer's Signature ~-___ Date Mayor Comments: Recommended I-"--! Not Recommended Approved r-~ Denied ? ~ ~ /~///~/ Mayor's Signature Date Fiscal & Budget Committee Comments: Approved r'~ Denied Fiscal & Budget Committee Signature Date CITY OF BREMERTON _ Requesting Department: BUDGET ADJUSTMENT REQUEST LID GUARANTEE Adjustment Number: 99-15 I Approval Authority Required: ~--~mreasurer SOURCE OF FUNDS: Description Reduce Ending Cash ~--~Mayor Amount 100 Fiscal & Budget USE OF FUNDS: Descdption Increase Debt Service Council Amount lO0 NARRATIVE: This adjustment will provide authority to redeem an outstanding LID bond issued in the 1930's which was presented for payment in 1999. On the advice of bond counsel, the bond was paid when presented. Department Head Signa--"ature Date Director Signature Date Treasurer Comments: ~-~"~Recommended ~ Not Recommended Treasurer's Si~natur~~e '~_ Mayor Comments: Recommended F-'--J Not Recommended Mayor's Signature Date Fiscal & Budget Committee Comments: Approved r-~ Denied Fiscal & Budget Committee Signature Date CITY OF BREMERTON - BUDGET ADJUSTMENT REQUEST Requesting Department: FIRE CAPITAL Adjustment Number: IApproval Authority Required: r']Treasurer r-]May°r r-Fiscal & Budget 99-16 SOURCE OF FUNDS: Descdption Increase Beginning Cash Amount 50O USE OF FUNDS: Description Increase Transfer Out I--'1 Council Amount 5OO NARRATIVE: This adjustment will provide for the transfer authority to close out this fund. It was used to account for the proceeds of the City's last fire bonds, those monies have now been spent as authorized. Department Head Signature Date Director Signature Date Treasurer Comments: J'---~ 'Recommended J'----J Not Recommended Date Mayor Comments: Recommended [----] Approved Not Recommended Denied Date Fiscal & Budget Committee Comments: [----] Approved ~ Denied Fiscal & Budget Committee Signature Date AGENDA BILL 1. SUBJECT: Resolution Establishing Year 2000 Legislative Intent BREMERTON CITY COUNCIL FOR AGENDA OF: December 15, 1999 ORIGINATING DEPT.: City Council ORIGINATOR: Mike Shepherd Council President DATE SUBMITTED: December 10, 1999 2. CLEARANCES: (Comment on back if necessary) CITY ATTORNEY 3. EXHIBITS: Resolution No. 2731 Council Study Sessions COUNCIL COMMITTEE ENDORSEMENT [] INFORMATION [] MAYOR APPROVED BY CO C L SU TTAL: COUNCIL PRESIDENT 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: The attached Resolution, prepared at the request of City Council, expresses the direction and intent of the Council pursuant to concerns related to the adoption of the 2000 budget. 8. RECOMMENDATION: Approve Resolution No.2731 adopting the legislative intent for the 2000 budget. 9. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: 10. NOTICE OF ACTION PULLED [] TABLED [] APPROVED [] DISAPPROVED [] AMENDED [] DATE: COUNCIL DIRECTIVE: (OVER) 2. CLEARANCE COMMENTS: 5. IMPACT OF NON-PASSAGE: The City will not have a balanced budget for the year 2000. 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES: 7. RESEARCH SOURCES: Budget 2000.AB - 12/10/99 RESOLUTION 2731 A resolution by the City Council establishing year 2000 Legislative Intent. WHEREAS, the City Council has approved the budget amendments for the year 2000; and WHEREAS, the City Council believes the following steps must be taken to execute the budget, now therefore BE IT RESOLVED BY THE BREMERTON CITY COUNCIL THAT 1. The City Council will establish priorities and provide policy guidance to the Mayor and staff for the year 2000 budget implementation by January 31, 2000. 1999. o The Mayor will provide recommendations on Animal Control functions by January 31, 2000. The Mayor will propose for the Council's considerations additional service reductions, budget cuts, and increased efficiencies by March 31, 2000. The Council will establish priorities and provide policy guidance to the Mayor for the next Biennial budget, year 2001-2002, by June 30, 2000. PASSED by City Council of the City of Bremerton this__ day of MIKE SHEPHERD Council President