HomeMy WebLinkAbout06/02/04 AGENDA FILE
239 4th SfreeJ * Bremerton, WA 98337 * Phone (360) 478-5280 · Fax (360) 478-5251
CITY COUNCIL MEETING AGENDA
JUNE 2, 2004
1. PRE-COUNCIL STUDY SESSION: 5:00 - 5:30 P.M. in Council Conference Room
A. General Council Business
2. CALL TO ORDER: 5:30 P.M. in Council Chambers
A. Pledge of Allegiance
B. invocation
CONSENT AGENDA
A. Claims & Check Register (#AB04-099)
B. Minutes of Meeting - May 19, 2004 (#AB04-100)
4. MAYOR'S REPORT
5. NEW BUSINESS - There are no NEW BUSINESS items this week...
6. PUBLIC HEARINGS - ORDINANCES & RESOLUTIONS
A. Ordinance No. 4899 [Second Reading] amending Bremerton Municipal Code 21.02 relating to
Notice Requirements for Final Subdivision Plats (#AB04-094)
B. Ordinance No. 4900 [Second Reading] relating to the Restructuring of the "Department of Finance"
and "Department of Administrative Services" into the "Department of Financial Services"; and
creating a new position of Finance Officer at Salary Band 16; and new Job Descriptions for the
position of "Director of Financial Services", "City Clerk", "Assistant Finance Officer'', and "Budget
Analyst"; and approve a Budget Adjustment to increase the Department of Financial Services in the
amount of $40,000 (#AB04-096)
C. Resolution No. 2926 [Second Reading] adopting new City Council Rules & Procedures (#AB04-097)
D. Resolution No. 2928 authorizing lAC Grant Application for Skateboard Park (#AB04-101)
7. PUBLIC RECOGNITION - Comments limited to 3-minutes
8. COUNCIL MEMBER REPORTS
9. ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING
Immediately following the Council Meeting, the Council Members will convene in the Council
Conference Room for a Study Session to hear presentations on the following items:
1. Information Update on the Fire Department with Chief Al Duke
2. Proposed Emergency Ordinance adopting the International Fire Code with local amendments
- Fire Chief Al Duke; and Brett Vinson, Assistant City Attorney
3. Proposed Emergency Ordinance adopting the International Building Code, the International
Residential Code, the International Mechanical Code and the Uniform Plumbing Code - Jim
Svensson, Department of Community Development; and Brett Vinson, Assistant City Attorney
E-mall citycounc[l@ci.brernerfomwa.us · Web: www. ci.bremerton.wa us
DATE SUBMITTED: t4^¥ 27, 200t4 BILL# Oq" /~O
AGENDA BILL
CITY OF BREMERTON 3 ~
CITY COUNCIL
SUBJECT: Minutes of Meeting- Committee Meeting Date: N/A
~q/~Y 19, 200t~ COUNCIL MEETING Date: dOblE 2, 200l¥
Department: City Council
Presenter: Daren Nygren,
Council President
Phone: (360) 473-5280
SUMMARY: Attached are the minutes for the Council Meeting held tqay 19, 200t~
ATTACHMENTS: Minutes for gay 19, 200~4
FISCAL IMPACTS (Include Budgeted Amount): 0
APPROVALS:
DEPARTMENT DIRECTOR:
CITY ATTORNEY:
FINANCE DIRECTOR:
MAYOR:
FISCAL/BUDGET:
CONSENT AGENDA []
OPERATIONS:
COUNCIL PRESIDENT: ~ ~
RECOMMENDED MOTION: Move to pass the Consent Agenda as presented.
COUNCIL ACTION: [] Approve [] Deny [] Table [] Continue [] No Action
TAPE #1949
CITY COUNCIL MEETING MINUTES
Wednesday, May 19, 2004
The weekly meeting of the City Council of the City of Bremerton was called to order in the City
Council Chambers, 239 4~h Street, Bremerton, Washington, Wednesday, May 19, 2004, at 5:30
P.M., with Council President Daren Nygren presiding. Council members present were Mike
Short, Wilt Maupin, Dianne Robinson, Mike Shepherd, Wendy Priest, Cecil McConnell, and
Brad Gehring. Council Member Carol Arends was absent. Aisc present were City Attorney
Roger Lubovich; Interim City Clerk Paula Johnston; and Legislative Assistant Lori Smith.
The meeting opened with the Pledge of Allegiance led by Council Member Cecil McCennell,
followed by the invocation provided by Pastor Rick Beautify of Calvary Chapel.
President Nyqren made the following announcements:
1. The Pre-Council session was held in the Council Conference Room from 5:00 to 5:30 PM;
2. Immediately following the regular business portion of the meeting, the Council will convene
in the Conference Room for a 20-Minute Executive Session to "CONSIDER THE MINIMUM
PRICE OF REAL ESTATE" per R.C.W. 42.30.110 (1)(c); followed by a 20-minute Executive
Session to "REVIEW LABOR NEGOTIATIONS" per R.C.W. 42.30.140 (1)(b).
CONSENT AGENDA
A. Minutes of Meeting - May 12, 2004 (#AB04-066)
B. Check numbers 283291, 290419, 290535 through 290770, and EFT-8189 through EFT-
8199 in the amount of $769,717.91 on the Master Check Register; and Regular Payroll
for the pay period ending April 30, 2004 in the amount of $1,172,036.96 (#AB04-087)
#0045 M/S/C/U (McConnell/Priest) Move to approve the Consent Agenda as presented.
MAYOR'S REPORT - There was no MAYOR'S REPORT tonight...
In the Mayor's absence, Council President Daren Ny,qren read a proclamation to declare the
Month of May 2004 as "Foster Parent Appreciation Month", which was accepted by Sophia
Kouidou-Giles, the Washington State Area Administrator for Children & Family Services.
6A - PUBLIC HEARING AND REQUEST BY THE KITSAP COUNTY HEALTH DISTRICT FOR
AN AMENDMENT TO THE 2004 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
CONSOLIDATED PLAN (#AB04-088): Shirley Aird, CDBG Coordinator, explained that the
Kitsap County Health District has requested an amendment to their 2004 CDBG funding of
$114,000 as approved by the City Council on October 8, 2003. The original application was to
use funds to complete tenant improvements for clinic space in the Government Center. The
requested amendment is for the funds to be used for acquisition of that space.
The eligibility of the project will remain unchanged, as will the clientele served, and the ultimate
result of the project will be the same. The Citizen participation plan of the Consolidated Plan
requires thirty days public notice (published in THE SUN on April 15 and May 6) regarding
substantial amendments to proposed projects, followed by action of the City Council at a public
hearing.
There were no comments from the public.
#0205 M/S/C/U (ShoWMaupin) Move to approve Kitsap Community Health District's request for
amendment to their 2004 CDBG funding.
TAPE #1949
City Council Reg. Mtg. Minutes
May 19, 2004
Page 2 of 4
6B - ORDINANCE [FIRST READING] RELATING TO UNAUTHORIZED CAMPINGT PARKING
RESTRICTIONS IN PUBLIC RIGHTS-OF-WAY~ AND ENFORCEMENT OF PARKING
INFRACTIONS (#AB04-075): Roqer Lubovich, City Attorney, pointed out that the current
provisions of the BMC do not contain adequate provisions relating to unauthorized camping in
parks or other public locations. Fudher, the provisions relating to parking restrictions in public
rights-of-way and enforcement of parking violations contained in the BMC require updating.
The proposed ordinance creates a new BMC chapter relating to unauthorized camping and
updates provisions relating to parking restrictions in public rights-of-way, and enforcement of
parking violations.
Allen Shute expressed his opinion of this proposed ordinance; and asked that the ordinance be
read in its entirety.
Mary Lou Atkins spoke on behalf of the residents around Evergreen Rotary Park to express
their concerns that traffic has increased dramatically at the Park, and that the Park does not
contain the proper facilities to suppod overnight camping.
Steven Daum emphasized that his neighborhood has had no problems with having recreational
vehicles being parked on his street until this past year when Diamond Parking starting issuing
tickets. President Nyqren informed Mr. Daum that the Parking Committee will be convening
soon and perhaps this issue could be resolved.
Dale Alvestad submitted an e-mail expressing his concerns for the record.
Patsy Gehrinq asked for clarification on whether the City had already passed this ordinance.
Mr. McConnell and Mr. Gehrin,q explained that this action tonight was to modify that
ordinance.
Mr. Shepherd talked about the "complaint-driven" system used for enforcement; discussed the
parking problems experienced particularly on Sundays in the Evergreen Park area; and
concluded that the streets are for periodic parking and for travel, not for long term storage.
Mr. Short clarified that while he opposed the initial proposa[ of setting a parking limit of twelve-
hours, he was not in favor of having people camping on the streets. He also believed that this
ordinance does allow citizens some flexibility in moving their vehicles following camping trips.
Paula Johnston., Interim City Clerk, read the proposed ordinance into the record.
#1220 MIS/CIU (McConnell/Shepherd) Move to pass the proposed ordinance on first reading.
PUBLIC RECOGNITION
Helen Miller read a statement into the record to oppose the proposed "1% for the Arts"
ordinance.
Allen Shute discussed homeless issues, and "apologized" to the citizens of Bremerton for any
action that the City may take due to the parking ordinance being approved, because he
believed the changes were brought forward because of his parking issues.
Barbara Payton, Membership Chair of the NAACP, announced the "NAACP Membership
Breakfast" would be held this Saturday, May 22, from 9:00 AM to 12:00 noon at the Silverdale
Red Lion Hotel.
TAPE #1949
City Council Reg. Mtg. Minutes
May 19, 2004
Page 3 of 4
COUNCIL MEMBER REPORTS
Brad Gehrin,q encouraged anyone who could to attend the NAACP Membership Breakfast, and
noted that Carl Mack, a very impressive and dynamic speaker, would be the guest speaker.
Wendy Priest provided information on the Bremerton Police Citizens Academy that will run for
6-weeks on Tuesday evenings from 6:00 to 9:00 P.M., and if anyone is interested in
padicipating, applications are available at the Council office or by calling 473-5280. The
program starts on June 1s~.
Mike Shepherd invited citizens to attend the next District 5 Neighborhood meeting tomorrow
night on Thursday, May 20 beginning at 6:30 PM at the Memorial Lutheran Church to hear a
presentation by Jim Spencer, Director of Parks & Recreation; and to attend the Memorial Day
Ceremony in honor of all veterans on Monday, May 31 at 1:00 PM at Ivy Green Cemetery.
Dianne Robinson thanked local residents and members of the Bremerton High School Step
Team for their help in decorating her car for the Armed Forces Day Parade; and announced
that families without computers could participate in a "Learn & Earn Your Own Computer
Training Program" at the Westpark Community Center, and upon completion of the 6-week
program, the family would receive a computer for use in their home.
Will Maupin mentioned that as a Board Member for the Historic Ships Association, he attended
a meeting with representatives from Columbia Hospitality to discuss ideas for increasing visitor
turnout to the Turner Joy. He also obtained additional information about the Conference
Center, and hoped to set up a briefing for the rest of the Council members very soon.
Mike Short commended Police Chief Rob Forbes and all of those who were involved in
honoring fallen officers at the Police Memorial Ceremony held at Evergreen Park last Friday;
asked that the Parks Department follow-up on a complaint that was submitted during the recent
Hydro-Fest at Kitsap Lake; and announced that the fly-bys scheduled for the Hydro-Fest were
cancelled by Federal Aviation Authority.
Daren Ny,clren was pleased with the turn-out at the Armed Forces Day Parade and thanked
City workers for their efforts in cleaning up the streets following the parade; and thanked Police
Chief Rob Forbes for his effort in organizing the Police Memorial Ceremony.
Immediately following the regular business portion of the meeting, the Council convened in the
Conference Room for a 20-Minute Executive Session to "CONSIDER THE MINIMUM PRICE OF REAL
ESTATE" per R.C.W. 42.30.110 (1)(c).
Council President Daren Ny,qren reopened the Council Meeting at 7:07 P.M. to address
necessary action on real estate as discussed during the Executive Session.
9A- PURCHASE AND SALE AGREEMENT WITH HMIt LLC AND THE CITY OF
BREMERTON FOR THE SALE OF CITY HALL~ 239 4TM STREETt BREMERTON (#AB04-
090): President Ny,qren explained that during executive session the following purchase and
sale agreement was discussed by Council Members and action is now required. Roger
Lubovich, City Attorney stated that the purchase price for City Hall is $925,000.00 with a lease
back option until we need to vacate City Hall.
There were no comments from the public.
TAPE #1949
City Council Reg. Mtg. Minutes
May 19, 2004
Page 4 of 4
Mr. Shepherd supported this purchase offer since this is the best offer the City has received.
Mr. Gehrin.q clarified that HMI, LLC is the Haselwood Corporation and commented how they
have been very active in the community.
#'1948 M/SIC (Priest/Robinson) Move to approve the purchase and sale agreement between
HMI, LLC and the City of Bremerton for the safe of City Hall, 239 4th Street, Bremerton,
Washington, and to authorize the Mayor to finalize and execute the purchase and sale
agreement in substantially the same terms as proposed and any and all other documents
necessary to close the transaction.
Voted in favor of the motion: Shepherd, Robinson, Maupin, Short, Gehring, Priest, Nygren
Voted against the motion: McConnell
Motion carried: 7-Yes; l-No
The Council reconvened in the Conference Room for another 20-minute Executive Session to
"REVIEW LABOR NEGOTIATIONS" per R.C.W. 42.30.140 (1)(b). No action was taken on this item.
With no further business, the meeting of the City Council was adjourned at 7:40 P.M.
Prepared and Submitted by:
LORI SMITH
Legislative Assistant
Attest:
PAULA JOHNSTON, Interim City Clerk
DAREN NYGREN, City Council President
City of Bremerton
DN/CH/Is/cge
DATE SUBMITTED: May 10, 2004 BILL # b"~ - ~)
AGENDA BILL
CITY OFBREMERTON 6 A
CITY COUNCIL
SUBJECT: Public Hearing on OrcFmance Committee Meeting Date: May 18, 2004
amending Ch. 21.02 BMC relating to notice COUNCIL MEETING Date: ~,~y 25 & June 2, 2004
requirements for final subdivision plats Department: City Attorney's Office
Presenter: Roger A. Lubovich
Phone: 2345
SUMMARY: Chapter 21.02 BMC requires technical corrections to Section 21.02.850 and Appendix
Figures 840 and 895(a) in order to correct the hearing requirements relating to final subdivision plats.
These decisions are subject to a City Council closed record decision rather than an Administrative
Hearing Examiner open record public hearing as currently noted. The proposed ordinance makes the
necessary corrections.
ATTACHMENTS: Proposed ordinance
FISCAL IMPACTS (Include Budgeted Amount):
APPROVALS:
DEPARTMENT DIRECTOR: ,-
CITY ATTORNEY: ~~.~_~ ~/,~
_
FINANCE DIRECTOR:
, AYOR:
CONSENT,
OPERATIONS:
COUNC~ PRESIDENT:
RECOMMENDED MOTION:
1 ~ ...... F~-~I~P the p ......
2. I move to pass Ordinance No.--~ff ~ ~ on second reading.
COUNCIL ACTION: [] Approve [] Den.;' [] Table [] Continue [] No Action
6
AN ORDINANCE of the City Council of the City of
Bremerton, Washington, amending Sections 21.02.850 and
21.02.855 and Chapter 21.02 Appendix Figures 840 and 895(a) of
the Bremerton Municipal Code relating to the type of decision and
notice requirements for final subdivision plats.
WHEREAS, the current provisions of Section 21.02.850 of the Bremerton
Municipal Code indicate that a decision on a final subdivision plat is a Type III Administrative
Hearing Examiner Decision subject to an open record public hearing; and
WHEREAS, Section 36.70B.050 RCW allows for only one open-record hearing
for a project permit application; and
WHEREAS, the provision of Ch. 58.17 RCW require an open-record hearing
during preliminary approval of a subdivision plat application; and
WHEREAS, a decision on a final subdivision plat should be subject to a closed
record decision by the City Council and not subject to a decision of the Administrative Hearing
Examiner; and
WHEREAS, the current provisions of Chapter 21.02 Appendix Figures 840 and
895(a) relating to permit processing and notice requirements also indicate that a final subdivision
plat is subject to an open record public hearing; and
WHEREAS, the City Council desires to make technical corrections to Section
21.02.850 and Chapter 21.02 Appendix Figures 840 and 895(a) in order to correct the type of
decision and hearing requirements for final subdivision plats; and
WHEREAS, the SEPA Responsible Official determined that adoption of this
ordinance is categorically exempt as procedural action under WAC i97- 11-800(20); and
WHEREAS, because this correction is technical in nature, recommendation by the
Planning Commission and the provisions of RCW 36.70A. 106 are inapplicable; NOW
THEREFORE,
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON,
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION1. Section 21.02.850 of the Bremerton Municipal Code entitled
"Type III Administrative Hearing Examiner Decisions" is hereby amended to read as follows:
1
Final Subdivision Plat
7
21.02.850 TYPE III ADMINISTRATIVE HEARING EXAMINER
DECISIONS.
(a) Actions: The following actions may be approved, approved with conditions, or
denied, or remanded by the Administrative Hearing Examiner pursuant to Chapter 2.13 BMC
following an open record public hearing, unless noted otherwise.
(12) Variance.
(_23) Non-administrative Special Use Permit.
(b) Decision Format: Type III decisions shall be made in writing supported by
findings of fact and conclusions of law.
(c) Final Decision: Type III decisions are made by the Administrative Hearing
Examiner and are final when issued for purposes of appeal.
(d) Appeal: Type III decisions may be appealed to Superior Court within the
Twenty-one (21) calendar days following the date of issuance of the decision.
SECTION 2. Section 21.02.855 of the Bremerton Municipal Code entitled
"Type IV City Council Decisions" is hereby amended to read as follows:
21.02.855 TYPE IV CITY COUNCIL DECISIONS.
(a) Actions: The following actions may be approved, approved with conditions,
denied, or remanded by the City Council following an open record pre-decision public hearing
by the Administrative Hearing Examiner pursuant to Chapter 2.13 BMC, unless noted otherwise.
Public notice is required for Type IV actions. Recommendations will be provided by the
Administrative Hearing Examiner to the City Council following a public hearing. Staff may
conduct additional neighborhood meetings when required or when otherwise warranted by the
Director for public information or data gathering purposes. An asterisk (*) denotes actions that
are exempt from the 120-day permit processing requirement. A double asterisk (**) denotes
actions that do not require a recommendation from the Administrative Hearin~ Examiner.
(l) Preliminary Subdivision Plat.
(2) Vacation of existing subdivision.
(3) Planned Unit Development (PUD).
(4) Major amendment to a PUD.
(5) Binding Site Plan.
(6) Rezone for specific properties or small area.
(7) Development Agreement. *
(8) Final Subdivison Plat**
(b) Decision Format: Type IV decisions shall be made by motion, resolution,
ordinance, or other form appropriate to that particular decision and suitable for recording.
(c) Final Decision: Type IV decisions are made by the City Council following the
Administrative Hearing Examiner's open public hearing and are final when issued for purposes
of appeal.
(d) Appeal: Type IV decisions may be appealed to Superior Court within the twenty-
one (21 ) calendar day appeal period, or on the effective date of the ordinance, whichever is
longer.
2
Final Subdivision Plat
8
SECTION 3. Chapter 21.02 Appendix Figure 840 is hereby amended to read as
indicated in Exhibit A attached hereto and incorporated herein.
SECTION4. Chapter 21.02 Appendix Figure 895(a) is hereby amended to read
as indicated in Exhibit B attached hereto and incorporated herein.
SECTIONS. Severabilitv. If any one or more sections, subsections, or
sentences of this ordinance are held to be unconstitutional or invalid, such decision shall not
affect the validity of the remaining portion of this ordinance and the same shall remain in full
force and effect.
SECTION 6. Ef['ective Date. This ordinance shall take effect and be in force ten
(t0) days from and after its passage, approval and publication as provided by law.
APPROVED by the City Council the day of ,2004
PASSED by the City Council the day of ,2004
DAREN NYGREN, Council President
Approved this day of ,2004
CARY BOZEMAN, Mayor
ATTEST: APPROVED AS TO FORM:
PAULA JOHNSTON, Interim City Clerk ROGER A. LUBOVICH, City Attorney
PUBLISHED the day of ,2004
EFFECTIVE the day of ,2004
ORDINANCE NO.
RSLEGAL\Ordinances\Community Development\21.02 Fig 840 and 895(a).d~c
3
Final Subdivision Plat
PERMIT PROCESSING SUMMARY Figure 840
Administrative Hearing Examiner Hearing Examiner ! City Council
DECISIONS Decision Open Record l;h~e43eeisien Closed Record
Hearing and Open Record Decision
Decision Hearing and
Recommendation
Type I Decisions (without notice)
BMC 21.02.840
,* Sign permits * (on appeal)
· Home occupation * (on appeal)
· Land uses permitted outright * (on appeal)
· Boundary line adjustment * (on appeal)
· Minor amendment to approved PUD * (on appeal)
· Minor amendments to other permits * (on appeal)
· Temporary emergency wetland or * (on appeal)
stream permits
· Clearing less than 2 acres * (on appeal)
· Grading less than 100 cu. yds. *(on appeal)
Landscape plan * (on appeal)
· Site Plan review * (on appeal)
· Recreational vehicle 90-day permit * (on appeal)
· Building Permits *(on appeal)
· Alternative Setback *(on appeal)
· Alternative Landscaping *(on appeal)
· Permit or Approval Revocation *(on appeal)
Type II Decisions (notice required)
BMC 21.02.845
· Short Subdivison *(on appeal)
· SEPA Determination *(on appeal)
· Wetland or stream assessment *(on appeal)
· Wetland or stream development *(on appeal)
permit
· Env. Area Determination *(on appeal)
· Administrative Special Use Permit *(on appeal)
· Design Review *(on appeal)
· Plan or Code Interpretation *(on appeal)
· Minor alteration of approved plat *(on appeal)
Permit or Approval Revocation *(on appeal)
Type III Decisions
BMC 21.02.850
· F!n3! Subd!v!c!cn P!ct *(delete*)
· Variance
· Non-administrative Special Use Permit
· Senior Housing Complexes
· Permit or Approval Revocation
Type IV Decisions
BMC 21.02.855
· Preliminary Subdivision Plat
· Vacation of existing subdivision
· Planned Unit Development
· Major amendment to a PUD ~
· Binding Site Plan
· Rezone for specific properties or small
area
· Development Agreement
· Final Subdivision Plat
L I
Title 21 Appendix
EXHIBIT A
EXHIBIT B
Figure 895(A)
NOTICE REQUIREMENTS Page 1 of 2
Title 21 Appendix
EXHIBIT ltl
Figure 895(A)
NOTICE REQUIREMENTS Page 2 of 2
Title 21 A~endix
DATE SUBMITTED: May 6, 2004 BILL
AGENDA BILL ~'" ~.)~-
CITY OF BREMERTON ..
CITY COUNCIL
........ · ................................. ;ZT;Z ..............
SUBJECT: PubiTc krearing/Ordina'fice Committee Meeting Date:
relating to restruturing the Departments of COUNCIL MEETING Date: ~,ay-26, 20,94
Finance and Administrative Services into Department: Office of the Mayor
Department of Financial Services; creating a Presenter: Cary Bozeman
new position of Finance Officer and Phone: 473-5266
modifying other job descriptions
SUMMARY: Combine the Departments of Administrative Services and Finance into the new
Department of Financial Services. This new department would be comprised of the divisions of
Finance, Office of City Clerk, BKAT and Information lechnology. In order to accommodate the
restructuring of the Department, the new position of Finance Officer needs to be created and new job
descriptions for the positions of Director of Financial Services, City Clerk, Assistant Finance Officer
and Budget Analyst need to be approved.
ATTACHMENTS: Ordinance, Committee Report, Job Descriptions, Budget Adjustment, Org chart
FISCAL IMPACTS (Include Budgeted Amount): The fiscal impact for the 2004 General Fund
Budget is estimated to be $40,000. A budget adjustment to increase the Department of Financial
Serivces by $40,000 needs to be approved by the City Council to cover the cost of adding the Finance
Officer position of the remaining months within this fiscal year.
APPROVALS:
DEPARTMENT DIRECTOR: .......
DIRECTOR: ',l~..~ ,, ( ~-~-~'k~
FINANCE
MAYOR: .~.
~.~.)~~ /~r~ CONSENT AGENDA [-q
FISCAL/BUDGET:
OPERATIONS: )'~~'~F5~, ~
COUNCIL PRESIDENT: -)~ ~'-~-, I '
RECOMMENDED MOTION:
· fi' ' ' D
B. I move to pass Ordinance No.q~gn second reading, creating the new Department of Financial
Services, move to approve the new position of Finance Officer at salary band 16 and new job
descriptions for the positions of Director of Financial Services, City Clerk, Assistant Finance Officer
and Budget Analyst, and move to approve a budget adjustment to increase the Department of
Financial Services' 2004 Budget in the amount of $40,000.
COUNCIL ACTION: [] Approve [] Deny [] Table [] Continue [] No Action
13
239 4th Street · Bremerton, WA 98337 · Phone (360) 478-5280 · Fax (360) 478-5251
April 30, 2004
Reor,qanization Committee Report:
The Reorganization Committee consisted of Council Members Will Maupin, Cecil McConnell, and
Mike Short; and Mike Wilson and Cathy Johnson from the Finance Department. This report
presents the findings of the Council Members on the committee.
The Council Members recommend approval of the proposed reorganization per the attached
organization chart with the following conditions:
1. The department shall be titled "Department of Financial Services". The department bead's
title shall be "Director of Financial Services".
2. The Position Descriptions (PD's) for new or changed positions shall be as revised during
the meeting of April 23, 2004.
3. Council approval is required for the new organization structure, the PD for the Director of
Financial Services and the budget adjustment required for the new Finance Officer position.
4. Continue progress on restructuring BKAT as directed by Council during the FY2004 budget
approval process.
Future actions:
1. Study the Public Works and Utilities accounting organization to determine if the function
should be combined with the Finance Division.
2. Look at the Human Resources department to determine if it should be integrated into the
Department of Financial Services.
Submitted res. cectfull~y this 30~h day of April in the year 2004.
xWit~M~pi~, CombJ~ee ~r
Mike Sbo~
Cecil McConnell
E-mait: citycouncil@ci.bremerton.w:~s · Web: www. ci.bremerton.wa.us
ORDINANCE NO. ¢/~1 0
AN ORDINANCE of the City Council of the City of
gremerton, Washington, amending Chapter 2.05 of the Bremerton
Municipal Code relating to departments and directors; repealing
Chapter 2.08 relating to the Administrative Services Department;
repealing Chapter 2.09 relating to the Finance Department, and
enacting a new Chapter 2.09 entitled "Department of Financial
Services" establishing divisions reporting to the Director of
Financial Services.
WHEREAS, Title II of the Bremerton Municipal Code sets forth the structure of
the departments of City government; and
WHEREAS, the City Council desires to restructure certain departments by
repealing Chapter 2.08 entitled "Administrative Services Department," Chapter 2.09 entitled
"Finance Department" and enacting a new Chapter 2.09 establishing the Department of Financial
Services and re-designating certain departments as divisions within the Department of Financial
Services; NOW THEREFORE,
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON,
DOES HEREBY ORDA1N AS FOLLOWS:
SECTION 1. Chapter 2.08 of the Bremerton Municipal Code entitled
"Administrative Services Department" Chapter is hereby repealed in its entirety.
SECTION 2. Section 2.05.010 of the Bremerton Municipal Code entitled
"Departments" is hereby amended to read as follows:
Chapter 2.05
DEPARTMENTS AND DIRECTORS
2.05.010 DEPARTMENTS.
Departments of the City of Bremerton are created pursuant to the chapters and their
provisions as follows:
Ch. 2.06 Office of the City Attorney
Ch. 2.07 Economic Development Department
Ch. 2.09 Department of Financeial Services
Ch. 2.10 Department of Public Works and Utilities
Ch. 2.15 Department of Community Development
Ch. 2.16 Fire Department
Ch. 2.17 Parks and Recreation Department
Ch 2.22 Human Resources Department
Ch. 2.34 Police Department
SECTION2. Chapter 2.09, of the Bremerton Municipal Code entitled "Finance
Department" to hereby repealed and a new Chapter 2.09 is hereby enacted to read as follows:
Chapter 2.09
DEPARTMENT OF FINANCIAL SERVICES
2.09.010 DEPARTMENT CREATED.
There is hereby created the Department of Financial Services. The Department of
Financial Services shall consist of the following divisions, as well as any other divisions
established by City Council.
1. Finance;
2. Information Technology;
3. Office of the City Clerk; and
4. Bremerton Kitsap Access Television (BKAT).
2.09.020 DIRECTOR OF FINANCIAL SERVICES AND DIVISION
MANAGERS - POSITIONS CREATED AND APPOINTMENT.
(a) Department Director - Appointment. There is hereby created the position of
Director of Financial Services who shall be in charge of the Department of Financial Services
and all divisions established thereunder. The Director of Financial Services shall have complete
charge of all of the work of the department and shall be responsible for hiring and supervising
employees of the department. The Director of Financial Services shall be appointed by the
Mayor, subject to confirmation by the City Council, on the basis of professional experience,
education and demonstrated knowledge of accepted practices relating to the duties of the
department. All appointees to the position of Director of Financial Services are terminable at
will by the Mayor as set forth in Chapter 2.05 BMC.
(b) Division Managers - Appointment. There is hereby created the positions of
Finance Officer, Information Technology Manager, City Clerk, and Public Access Manager as
managers for their respective divisions. The managers (hereinafter "managers" or "division
managers") shall manage the operations of their respective divisions and shall report directly to
the Director of Financial Services. The division managers shall be appointed by and shall serve
at the pleasure of the Director of Financial Services, subject to the approval of the Mayor, on the
basis of professional experience, education and demonstrated knowledge of accepted practices
relating to the duties of the division. All appointees to the division manager positions shall serve
as "at will" employees subject to termination by the Director of Financial Services without cause
at any time with no notice or hearing unless otherwise provided pursuant to applicable civil
service role or regulation, the City Charter, ordinance, or terms and conditions as approved by
the City Council.
2.09.030 FINANCE DIVISION CREATED - DUTIES.
There is hereby created the Finance Division for the purpose of performing all finance
and accounting functions of the City of Bremerton. The division shall be managed by the
Finance Officer who shall serve as the City Treasurer. It shall be the duty of the Finance Officer
tO:
(a) Be responsible for assisting in the management of the city's investment and debt
portfolios.
(b) Assist city administration in budget preparation and monitoring.
(c) Maintain the accounting system in accordance with generally accepted accounting
principles (GAAP).
(d) Maintain the payroll system.
(e) Exercise control of accounts payable and purchasing.
(f) Maintain an inventory of capital assets.
(g) Collect and account for all city funds.
The Finance Officer shall perform such other duties as the Mayor and Director of
Financial Services may direct or as may be required by law.
2.09.040 INFORMATION TECHNOLOGY DIVISION CREATED - DUTIES.
There is hereby created the Information Technology Division for the purpose of
performing all information technology operations of the City. The division shall be managed by
the Information Technology Manager. It shall be the duty of the Information Technology
Manager to:
(a) Direct the activities of the Information Technology division with the
responsibility to provide technological leadership in systems planning, implementation and
support programs.
(b) Direct the development and maintenance of long-range information processing
plans and budgets.
(c) Act as a contact person with user departments responding to and analyzing their
inquiries.
The Information Technology Manager shall perform such other duties as the Mayor or
the Director of Financial Services may direct or as may be required by law.
2.09.050 OFFICE OF THE CITY CLERK CREATED - DUTIES.
Then is hereby crated the Office of the City Clerk for the purpose of performing all
records management functions of the City. The division shall be ~nanaged by the City Clerk. It
shall be the duty of the City Clerk to act as the official records keeper of the City and in such
capacity shall perform those duties as required by the laws of the State, City Charter or City
Code.
The City Clerk shall perform such other duties as the Mayor or the Director of Financial
Services may direct or as may be required by law.
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2.09.060 BREMERTON KITSAP ACCESS TELEVISION (BKAT) DIVISION
CREATED - DUTIES.
There is hereby created the Bremerton Kitsap Access Television (BKAT) Division for the
purpose of performing all public access television functions of the City. The division shall be
managed by the Public Access Manager. It shall be the duty of the Public Access Manager to
manage the production, programming and operation of the local access television station.
The Public Access Manager shall perform such other duties as the Mayor or the Director
of Financial Services may direct or as may be required by law.
SECTION 3. Severability. If any one or mom sections, subsections, or
sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not
affect the validity of the remaining portion of this Ordinance and the same shall remain in full
force and effect.
SECTION4. Effective Date. This ordinance shall take effect and be in force ten
(10) days from and after its passage, approval and publication as provided by law.
APPROVED by the City Council the day of ., 2004
PASSED by the City Council the day of ,2004
DAREN NYGREN, Council President
Approved this day of ,2004
CARY BOZEMAN, Mayor
ATTEST: APPROVED AS TO FORM:
PAULA JOHNSTON, Interim City Clerk ROGER A. LUBOVICH, City Attorney
PUBLISHED the day of ,2004
EFFECTiVE the .day of ,2004
ORDINANCE NO.
R:\LEGAL\Ordinances\Admi~fistrationXFinancial Services.docR:~LEOAD,Ordinancc~,:~.dr:'~inistratif~n~,Financ~a! Scr.,izc, z.d~:c
4
18
PROPOSED STAFFING STRUCTURE
DEPARTMENT OF FINANCIAL SERVICES
DIRECTOR OF I
FINANCIAl.
SERVICES
OFFICE ASST, SR.~ BUDGET I
SPECIAl ISF ANALYST
I I I
ADMINISTRATOR OFFICER COORDINATOR
i tI
SERVICE PC S?ECIALIST COORDINATOR
TECH
COMPUTER ASST. SR. (3) ASST~ P/T
TECH (2)
_~ ACCOUNTING
ASSISTANT I[ (2)
20
CITY OF BREMERTON
JOB DESCRIPTION
POSITION TITLE: Director of AdmLn~strat'[c.n and Financial Services
DEPARTMENT: A~m~n:.gtrat~c.n and Financial Services
SALARY: Range 19: $6,276- $7,746
DATE: April, 2004
GENERAL FUNCTION
Plans, directs and supervises the activities of the followmg ...................... F~nanc~al
Services' Divisions: Finance, ~ City Clerk, Information Services, Bremerton
Kitsap Access Television (BKAT). This position plans, organizes, directs, and evaluates the
City's overall administrative support services, financial operations, and fiscal planning functions.
REPRESENTATIVE ESSENTIAL DUTIES AND RESPONSIBILITIES
· Provide guidance, direction and management support to the Adm;~ni3trat:,c,n and Financial
Services Divisions. Ensure accountability for completion of departmental goals,
objectives and work functions.
· Develop goals and objectives, assist staff in achieving programs and objectives, and
monitor outcomes. Provide advice and information to other departments, Mayor and City
Council m support of the Department of ...................... Financial Services
requirements and city goals and objectives. Develop new systems and procedures to
improve efficiency.
· Manage budgets, hiring, termination, performance evaluations and employee counseling.
Justify funding and program requirements to Mayor and City Council.
· Review and prepare proposed legislation, testify before legislative committees and meet
with legislators. Coordinate internally with Mayor, City Council and staff and externally
with other governments, local Chamber of Commerce, business, AWC and city
consultants.
· Participate in a variety of special projects as directed by the Mayor such as economic
development strategies, new' facilities, and purchase and sale of land.
· Compile and coordinate research for surveys and prepare reports. Advise, develop and
implement policy, procedure, ordinances and resolutions. Review and sign off on agenda
items for City Council. Seek fimding opportanities through grants and legislation.
Respond to inquiries and complaints fi~om officials, staff, outside agencies and the public.
· Design, negotiate and administer contracts, fi'anchises and agreements
· Participate on statutory- committees and with other civic, community and professional
organizations. Represent city at public functions and meetings, and maintain awareness
of changes and opportunities for local government through professional organizations.
22
· Provides financial operations, planning and consulting services to the Mayor, City
Council and City departments on specific municipal finance issues, budget preparation,
and consequences of fiscal alternatives and options.
· Prepares City-wide written finance-related policies and procedures (sometimes through
ordinances and resolutions) that help safeguard the City's assets and ensure compliance
with State regulations.
· Coordinate the state and federal legislative action program for the city. Negotiate large
contract and franchise agreements.
· Assists the Mayor in overseeing and coordinating the City's cyclical major fmancial
planning functions, including its annual and multiple-year budget and City-wide capital
improvement program (CIP), and coordinating the production of related official City
publications.
· Monitors £mancial trends and budgeted revenues and expenditures of the City to ensure
that fiscal responsibility and control is maintained and to assure the fiscal well being of
the City.
Plans, coordinates and manages the City's interim and long-term debt finance issues in
accordance with the City's debt management policies, including retention of qualified
bond counsel and underwriter(s).
· Reports the results of City fmancial operations to both City management and the City
Council through monthly and quarterly reporting. Provides financial analyses, reports
and information to the Mayor, City departments and City Council to optimize effective
and responsible decision-making.
· Interfaces with the State Auditor during the annual audit of the City, coordinating the
City's compliance efforts, and responding both orally and in writing to recommendations,
concerns and findings.
· Develops the annual revenue estimates for use in developing the annual or biennial
budgets. Prepares, monitors and is responsible for the budgets of the Financial Services
Department, Miscellaneous Non-Departmental, all debt service funds, City capital
improvement programs, and other Mayor-assigned operating funds and departments.
· Directs and oversees the preparation of various State, federal and other agency reports
and ensures that payments made are in compliance to State and federal statutes and
regulations.
· Provide professional City-related financial advice to the Mayor, City Council and
Department Directors, making verbal and written presentations as may be needed or
requested; provides financial analyses and interpretations of consultant, legislative, and
other related mandates and proposals impacting the City's f'mancial position.
KNOWLEDGE~ SKILLS AND ABILITIES:
Knowledge of: · City ordinances, policy, charier and state law relating to municipal goverranent
· Generally accepted accounting and auditing principles, theory and practices, as well as
financial analysis and research techniques
· City computer software application systems and information systems technology and
applications
2
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· Modem principles and practices of management and supervision, and public sector
personnel laws, regulations and policies
· Advanced level of contract development and negotiations
· Proficiency with PC and various application software
· Mastery of budgetary principles, practices, operations and procedures
· State BARS and general State law as it relates to municipal finance in Washington State
· General business and financial management practices needed to operate effectively in the
City's general business environment
Ability to:
· Communicate effectively and maintain quality-working relationships with other City
employees and the public during the course of work. Tact, patience and courtesy are
needed, as well as the ability to effectively communicate technical concepts to lay people
· Allocate resources effectively
· Eft~ctively plan, develop and maintain complex detailed administrative projects and
programs
· Create a work environment that fosters teamwork and collaboration
· Conduct effective public presentations geared to a wide variety of audiences
· Negotiate complex agreements that adhere to the goals, strategic plans and policies of the
City
· Interpret and understand complex information and legal documents and conceptualize,
organize, and direct complex and interrelated financial functions and planning programs
to promote, accuracy and compliance with laws and financial management standards, and
to produce information which will assist the Mayor achieve the City's objectives and
overall mission
· Skill in preparing and directing the preparation of policies, procedures, ordinances,
resolutions, comprehensive budgets, analyses, reports and recommendations
· Understand the City's political enviromnent and have sensitivity to that environment, and
have the ability to function effectively within that environment
· Identify the department's future direction in response to changing City needs, and to
develop, implement, and monitor appropriate plans, goals and objectives, schedules and
action steps
· Plan and organize and to meet rigid schedules and demanding time-lines
· Establish and execute complex oral and written instructions and to apply available
guidelines to various situations
· Provide leadership, counsel, motivation, and constructive performance reviews to
department personnel at all levels, securing their respective commitments to the goals of
the department and the City.
· Quickly grasp technical financial principles and procedures, and to carD' on more than
one function at a time in an environment subject to many distractions
QUALIFYING EDUCATION AND EXPERIENCE (Minimum Reqnirements)
Four year degree in business or public administration or closely related field and seven years
increasingly responsible work experience in a supervisory or administrative capacity. MBA or
MPA highly desirable.
3
PHYSICAL REQUIREMENTS
Work requires frequent sitting and standing, the ability to operate office machines including
telephone, fax, computer terminal and copy machine, and occasional lilting over 30 pounds.
Regular presentations require public speaking ability and the use of audio visual equipment.
Must be able to understand and give complex written and oral instruction. Frequent automobile
and occasional air travel are required.
WORKING CONDITIONS
Work is primarily performed in an office environment. Frequent evening and occasional
weekend meetings are required. Frequent local travel and occasional in state and out of state
travel required.
LEGAL AND REGULATORY EMPLOYMENT CONDITIONS · Fair Labor Standards Act: The classification is exempt under the laws of fair Labor
Standards Act minimum wage and overtime provisions.
· Representation: Non-represented
· Civil Service: The classification is excluded in the City's Civil Service System.
· Appointment and Removal Authority: Appointed by Mayor and confirmed by the City
Council. Removed by Mayor.
This classification specification does not constitute an employment agreement between the City
and employee. It is subject to change by the City as the needs of the City and requirements
change.
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24
CITY OF BREMERTON
JOB DESCRIPTION
POSITION TITLE: Finance Officer
DEPARTMENT: Adn[ni:trative. Services and Financial Services
DIVISION: Finance
SALARY: Range 16: $5,412- 6,593
DATE: April, 2004
GENERAL FUNCTION
Under general direction of the Director of Administrative $er'.'ice. s Financial Services, performs
complex professional, administrative and technical accounting and finance duties or functions in
maintaining the fiscal records and systems of the City of the City. Plan, organize, control and
direct the financial operations of the City including budget, accounting, financial reporting, debt
issue and management, cash and investment management, capital improvement program, utility
rate-making, financial analysis and modeling of current and potential City activities and projects
and serves as City Treasurer.
REPRESENTATIVE ESSENTIAL DUTIES AND RESPONSIBILITIES
· Provides financial support, advice and guidance to the all departments of the City.
· Assists in the preparation and monitoring o£the annual City budget, development of the
capital improvement program, and assessment o£the annual revenue estimates for use in
the annual budget.
· Oversees and coordinates the City's financial reporting efforts, including coordinating the
preparation and production of the City's CAFR (Comprehensive Annual Financial
Report), State BARS (Budgeting, Accounting and Reporting System) reports, and other
financial surveys and reports.
· Manages the investment and cash position of all City funds to ensure that investment
returns are maximized to the extent consistent with the City's investment policies.
· Assists in planning and directing the analysis necessary for the setting and
implementation of rates for the City's utilities through the public and political process.
· Supervises, evaluates and directs the work of Finance division employees.
· Directs the City's accounting and reporting operations, including maintaining its
accounting systems, establishing and maintaining internal financial controls, preparing all
required financial repons, conducts internal audits, all in accordance with sound business
practices, applicable City ordinances/resolutions, State laws, and GAAP (Generally
Accepted Accounting Principles).
· Directs the development and maintenance of the City's cash receipting and disbursement
systems, including accounts receivables, centralized cashiering, accounts payable,
payroll, non-expense disbursements, travel advance, debt service, LID accounting, and
other finance and accounting related systems.
· Demonstrate the effects of alternative decision options using financial modeling, studies
and analysis.
25
· Prepares various State, Federal and other agency reports and ensures that payments made
are in compliance to State and Federal statutes and regulations.
· Works with the State Auditor during the annual audit of the City to ensure the City's
compliance efforts.
· Ensures that the City's accounting structure complies with State BARS.
· Trains, develops, directs and evaluates Finance Department staff to: 1) help expedite
work flow and to improve efficiency and effectiveness of department operations; 2)
achieve their individual goals; 3) foster teamwork; 4) collectively achieve the depart-
ment's mission; and 5) lead to employees' growth and accountability for their actions.
KNOWLEDGE, SKILLS AND ABILITIES (Entry Requirements)
Knowledge of: · State BARS and general state and federal laws regulating the financial activities of
Washington municipalities
· In-depth knowledge of generally accepted accounting and auditing principles, theory and
practices, as well as financial analysis and research techniques.
· The bond market and forces affecting the price of fixed income securities
· Mastery of municipal accounting and budgetary principles, practices, operations and
procedures.
· General business and financial practices needed to operate effectively in the City's
general business environment.
Ability to: · Analyze complex and interrelated financial functions and planning programs to promote
accuracy and compliance with laws and financial management standards, and to produce
information which will assist the City in achieving its objectives and overall mission.
· Purchase and sell fixed income securities to maximize the City's financial retum within
an acceptable level of risk and liquidity
· Communicate effectively both verbally and in writing, and maintain quality working
relationships with other City employees and the public during thc course of work. Tact,
patience and courtesy are needed, as well as the ability to effectively communicate
technical concepts to lay people.
· Manage multiple complex financial assignments and to allocate resources effectively
· Be proficient with PC and financial systems application software
· Assist in the preparation of budgets, analyses, reports and recommendations.
· Establish and execute complex oral and written instructions and to apply available
guidelines to various situations.
· Quickly grasp technical financial principles and procedures, and to carry on more than on
function at a time in an environment subject to many distractions.
· ?lan and organize and to meet rigid schedules and demanding time-lines.
26
QUALIFYING EDUCATION AND EXPERIENCE (Minimum Requirements)
Four year degree in business, accounting, finance or closely related field and six years
increasingly responsible work experience with five years in a supervisory or administrative
capacity. Public accounting experience and MBA, MPA or CPA highly desirable.
PHYSICAL REQUIREMENTS
Work requires frequent sitting and standing, the abiiity to operate office machines including
telephone, fax, computer terminal and copy machine, and occasional lifting over 30 pounds.
Occasional presentations require public speaking ability and the use of audio visual equipment.
Frequent automobile and occasional air travel are required.
WORKING CONDITIONS
Work is primarily performed in an office environment. Occasional public presentations of
complex and sometimes controversial information are required. Frequent evening and
occasional weekend meetings are required. Frequent local travel and occasional in state and out
of' state travel required.
LEGAL AND REGULATORY EMPLOYMENT CONDITIONS · Fair Labor Standards Act: The classification is exempt under the laws of' fair Labor
Standards Act minimum wage and overtime provisions.
· Representation: Non-represented
· Civil Service: The classification is excluded in the City's Civil Service System.
· Appointment and Removal Authority: Appointed by the Director o£
~ Financial Services. Removal is by action of the Director
gei:viees Financial Services in conformance with procedures established by the City.
This classification specification does not constitute an employment agreement between the City
and employee. It is subject to change by the City as the needs of the City and requirements
change.
CITY OF BREMERTON
JOB CLASSIFICATION
POSITION TITLE: Assistant Finance Officer
DEPARTMENT: Admini:tratk,c Scr,'ice: and Financial Services
DIVISION: Finance
SALARY: Range 14:$4,903 - $5,973
DATE: April, 2004
GENERAL FUNCTION
Under the direction of the Finance Officer responsible for professional accounting work
in all City departments. Plans, manages and directs the preparation, analysis and audit of
financial records to ensure completeness and conformance with established accounting
practices. Manages and directs accounting and financial reporting systems and staff in
conformance with applicable statutes, regulations and policies.
REPRESENTATIVE ESSENTIAL DUTIES AND RESPONSIBILITIES
· Implement and administer financial systems Citywide in accordance with sound
accounting practices, state rules and regulations, and city ordinances, policies and
regulations. Assess automated financial reporting systems and enhancements
needed for more effective or efficient processing of accounting transactions and
reports. Participate in the selection of new financial systems. Initiate requests for
and implement system enhancements.
· Plan, supervise and participate in the preparation of annual and interim financial
statements and reports using generally accepted accounting principles and
governmental accounting standards.
· ~ Supervise and evaluate accounting staff. Provide for the training of
citywide staff in accounting related tasks.
· Implement policies, procedures, and standards for the efficient and effective
operation of city accounting activities. Make recommendations to Finance
Officer for changes to existing policies and procedures and assist in
implementation of changes in other areas.
· Assist in the preparation of the annual City budget.
Assist the Finance Officer in research and analysis related to financial activities as
necessary.
· Review accounting entries prepared by Finance staff and other departments for
accuracy and appropriateness.
· Provide technical advice, information and other support to all City departments in
support of budget processes, financial information and documentation needs,
accounting and financial reporting technicalities, etc.
· Assume the duties of the Finance Officer in his/her absence.
· Provide other duties as assigned by the Finance Officer or Director of Financial
Services.
KNOWLEDGE~ SKILLS AND ABILITIES (Entry Requirements)
Knowledge of: · Generally accepted accounting principles and standards.
· State governmental accounting procedures and standards.
· Modem principles and practices of management and supervision.
Ability to: · Solve complex technical accounting and financial problems.
· Plan, organize and oversee assigned work programs, including monitoring work
schedules, legal requirements, and progress reviews.
· Develop and recommend policies, procedures and budgets to meet division
objectives and overall goals of the department.
· Prioritize, assign, monitor and evaluate the work of assigned staff.
· Communicate effectively with individuals and groups regarding complex or
sensitive issues or regulations both orally and in writing..
· Establish and maintain effective working relations with city staff; outside
agencies and the community.
· Analyze and evaluate operations and develop and implement corrective action to
resolve problems.
Skill in:
· Proficiency in spreadsheets, word processing and financial accounting software.
· Operating modem communications devices, office reproduction equipment and
other devices.
QUALIFYING EDUCATION AND EXPERIENCE (Minimum Requirements)
Any combination equivalent to Graduation from an accredited college or university with
a Bachelor's degree in accounting, or closely related field, and five (5) years of full-time
paid accounting and financial reporting experience at least three of which involved
supervisory responsibility and automated data processing accounting systems. CPA,
MBA or MPA highly desirable.
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential f~nctions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
Requires frequent sitting, standing and walking, and occasionally required to lift objects
up to 25lbs. This position requires continuous hand and finger movement, visual acuity
at 20 inches or less, and frequent hearing acuity for speech discrimination. Must be able
to talk and to receive and understand written and oral communication and give written
and oral instruction. The position requires ability to calculate mathematical problems.
WORKING CONDITIONS
The work environment characteristics described are representative of those an employee
encounters while performing the essential functions of this job.
Work is performed primarily in an office environment. Attendance at meetings may
require working evening hours.
LEGAL and REGULATORY EMPLOYMENT CONDITIONS
· Fair Labor Standards Act: The classification is exempt under the laws of fair
Labor Standards Act minimum wage and overtime provisions.
· Representation: Non-represented
· Civil Service: The classification is not included in the City's Civil Service System.
· Appointment and Removal Authority: The position is filled by appointment by
the Director of -- ' Financial Services. Removal Is by action of
the Director of Adminiz~ative $zrvicc: Financial Services in conformance with
procedures established by the City.
This classification specification does not constitute an employment agreement between
the City and employee. It is subject to change by the City as the needs of the City and
requirements change.
CITY OF BREMERTON
JOB DESCRIPTION
POSITION TITLE: Budget Analyst
DEPARTMENT: Financial Services
DIVISION: Finance
SALARY: Range 10:$4,024 - $4,903
DATE: April, 2004
GENERAL FUNCTION
Under the direction of the Director of Aa,.ministrative Ser,'ic, ca and Financial Services, plans,
organizes and coordinates fiscal planning, development, implementation and monitoring of the
City's annual budget and Capital Improvement Program. Performs financial and statistical
analysis needed to support decision making by elected officials and senior staff. Monitors actual
financial performance and compares to budgetary projections. Analyzes and interprets
variances. Prepares a variety of reports and recommendations.
REPRESENTATIVE ESSENTIAL DUTIES AND RESPONSIBILITIES
· Coordinates the development, implementation and monitoring of the City's annual
budget and Capital Improvement Program. Analyzes submittals from departments for
conformance with instructions and objectives. Performs fiscal analysis on a variety of
issues in support of and to facilitate budgetary decision making.
· Analyzes actual operating results of each department through the year and compares to
projected performance. Monitors the cash flow and cash positions of City funds where
required. Interprets data and presents results to senior management.
· Responds to special requests for financial data and analysis and for information on
current and proposed projects and programs. Interprets results and formats to facilitate
decision making.
· Coordinates and facilitates production of the budget, Capital Improvement Program and
annual financial report documents.
· Maintains files for retired LEOFF I Police and Fire personnel. Provides information to
payroll for monthly pay. Calculates annual increases or increases due to contractual
negotiations of the active employees and commnnicates to the retiree changes to their
benefits. Forecasts annual financial requirements for budget inclusion.
· Monitors financial trends and budgeted revenues and expenditures of the City to ensure
that fiscal responsibility and control is maintained and to assure the fiscal well being of
the City.
· Reports the results of City financial operations to both City management and the City
Council through monthly and quarterly reporting. Provides financial analyses, reports
and information to the Mayor, City departments and City Council to optimize effective
and responsible decision-making.
· Develops the annual revenue estimates for use in developing the annual budgets.
Computes costs for all personnel in the City for each budget and estimates effects of
potential retirees for pay outs and excess compensation payments, labor negotiations and
health insurance.
· Assists in the assembly of the City's annual report.
· Assists in the preparation and distribution of the monthly, quarterly and annual budget
status reports.
· Performs research assignments, surveys and studies as pertains to the City's budget or
finances.
· Other finance or administrative support projects and tasks as assigned by the Director of
Financial Services.
KNOWLEDGE~ SKILLS AND ABILITIES:
Knowledge of: · Municipal government structure, statutes and department responsibilities
· RCW's relating to budget preparation and LEOFF I retiree benefits.
· Union contracts and their affects on City budgets.
· Proficiency with PC including Excel, Word, Org Plus, Pagemaker and other various
application software.
· Mastery of municipal government budgetary principles, practices, operations and
procedures.
· State BARS manual as it relates to municipal budgets and annual financial reporting in
Washington State.
· Government accounting principles.
· General business and financial management practices needed to operate effectively in the
City's general business environment.
Ability to: · Perform budget, financial, research and administrative duties with minimal supervision.
· Gather, organize and analyze large amounts of data accurately.
· Communicate effectively and maintain quality-working relationships with other City
employees and the public during the course of work. Tact, patience and courtesy are
needed, as well as the ability to effectively communicate technical concepts to lay people.
· Manage tasks, time and allocate resources effectively.
· Create a work environment that fosters teamwork and collaboration.
· Understand the City's political environment and have sensitivity to that environment, and
have the ability to function effectively within that environment.
· Plan and organize and to meet rigid schedules and demanding time-lines.
Quickly grasp technical financial principles and procedures, and to carry on more than
one function at a time in an environment subject to many distractions.
QUALIFYING EDUCATION AND EXPERIENCE (Minimum Requirements}
Bachelors degree in finance, accounting, public administration, business administration, or a
related field and two three years of analytical experience involving budgeting and reporting of
2
32
data or equivalent combination of education and experience. Should be proficient in business PC
software applications and have strong communication skills.
PHYSICAL REQUIREMENTS
Work requires frequent sitting and standing, the ability to operate office machines including
telephone, fax, computer terminal and copy machine, and occasional lifting up to 25 pounds.
Must be able to clearly read computer screen.
WORKING CONDITIONS
Work is primarily performed in an office environment; sustained posture in a seated position;
prolonged periods of intense attentiveness to computer use. Some evening and weekend work
may be required in order to meet budget and reporting timelines.
LEGAL AND REGULATORY EMPLOYMENT CONDITIONS · Fair Labor Standards Act: The classification is exempt under the laws of fair Labor
Standards Act minimum wage and overtime provisions.
· Representation: Non-represented
· Civil Service: The classification is excluded in the City's Civil Service System.
· Appointment and Removal Authority: Appointed by the Director of Financial
Services and removal is at the will of the Director of Financial Services.
This classification specification does not constitute an employment agreement between the City
and employee. It is subject to change by the City as the needs of the City and requirements
change.
3
33
CITY OF BREMERTON
JOB DESCRIPTION
TITLE: City Clerk
DEPARTMENT: Administrati;'e Services and Financial Services
DIVISION: City Clerk's Office
SALARY: Range 12:$4,422 - $5,412
DATE: April, 2004
GENERAL FUNCTION
Under the general administrative direction of the Director of Administrative Services Financial
Services, the City Clerk is responsible for establishing, authenticating, and maintaining all
official City records and directs the operations of all statutory and assigned functions of the
Office of City Clerk working directly with the Mayor, City Council and City Departments.
REPRESENTATIVE ESSENTIAL DUTIES
· Develops, implements and monitors all public services provided by the Office of City
Clerk.
· Develops procedures to ensure that a repository for City records is maintained in
accordance with all legal requirements.
· Attends City Council meetings, coordinates and schedules agenda bill preparation and
presentation to Council.
· Acts as City Council Parliamentarian.
· Develops, directs and monitors contract compliance
· Prepares divisional budget based on requirements and resources available for submission
to Department Heads.
· Responsible for special projects as assigned such as serving on various boards, contract
negotiation and drafting proposed legislation.
· Responds to inquiries from the general public, officials, staffand outside agencies.
· Develops, implements and monitors Citywide record management policies and programs.
· Prepares, reviews, and maintains City codes, ordinances, resolutions, contracts, leases,
and other legal documents.
· Directs the public record processes and ensures that proper notice and publication
requirements are met and coordinates public disclosure requests.
· Manages certain Citywide service contracts
· Establishes City website development policies and coordinates content development of
the site.
· Serves as LEOFFI Pension Boards Secretary and manages policy development and
pension benefits.
· Assists the Director of Administration and Financial Services in providing research,
coordination and administrative support with various project tasks and assignments.
34
REQUIRED QUALIFICATIONS
Knowledge of: · Municipal Code, resolutions, ordinances, and the Revised Code of Washington.
Applicable legal procedures of the City and other govemmental agencies.
· Principles and practices of records management and budgeting.
· Basic principles of the conduct of public meetings of elected and appointed bodies.
· Good knowledge of the functioning of city government and the political process.
· Parliamentary procedures.
Ability to: · Ability to appropriately interpret and apply laws and regulatory provisions to a situation
and determine a course of action.
· Good skills in the use of computers and related equipment and software.
· Ability to effectively communicate orally and in writing with the public, city officials
agencies and the business community.
· Ability to work independently in evaluating, researching, and coordinating various
assigned projects and tasks to a successful conclusion.
· Ability to evaluate, plan, prioritize and implement program goals and objectives.
· Ability to plan, schedule, and review the work of others using effective supervisory
teclmiques.
QUALIFYING EXPERIENCE AND EDUCATION
Any combination equivalent to: Bachelor's Degree in Public Administration, Business
Administration, or related field and five (5) years experience in local government
administration.
PHYSICAL REQUIREMENTS
Work requires frequent sitting and standing, the ability to operate office machines including
telephone, fax, computer terminal and copy machine, and occasional lifting over 50 30 pounds.
Occasional presentations require public speaking ability and the use of audio visual equipment.
Frequent automobile and occasional air travel are required.
WORKING CONDITIONS
Work is primarily performed in an office environment. Occasional public presentations of
complex and sometimes controversial information are required. Frequent evening and
occasional weekend meetings are required. Frequent local travel and occasional in state and out
of state travel required.
LEGAL AND REGULATORY EMPLOYMENT CONDITIONS
· Fair Labor Standards Act: The classification is exempt under the laws of fair Labor
Standards Act minimum wage and overtime provisions.
· Representation: Non-represented
· Civil Service: The classification is excluded in the City's Civil Service System.
2
35
· Appointment and Removal Authority: Appointed by the r~: ....... c ^ ~:~; ..... .
8evviees ................... Mayor. Removal is by action of the tgivec4or~ff
.......................... Fl ................. Mayor within contb~ce o rocedures
established by the City.
This classification specification does not constitute ~ employment agreement between the City
and employee. It is subject to change by the City as the needs of the City ~d requirements
change.
3
36
DATE SUBMITTED: May 13, 2004 BILL # Oq "O
AGENDA BILL
CITY OF BREMERTON 6 C
CITY COUNCIL
SUBJECT: Public hearing on resolution Committee Meeting Date: May 18,2004
repealing Resolution No. 2774 and adopting COUNCIL MEETING Date: .4ehyg&et~4- CF~rl e_
new Rules and Procedures for the City Department: City Attorney's Office
Council to conduct orderly business Presenter: Roger A. Lubovich
Phone: 2345
SUMMARY: The City Council desires to update the Rules and Procedures for the City Council.
The proposed resolution repeals Resolution No. 2774 and adopts new Rules and Procedures for the
City Council to conduct orderly business.
ATTACHMENTS: Proposed Resolution
FISCAL IMPACTS (Include Budgeted Amount): None
APPROVALS:
DEPARTMENT DIRECTOR: /
CITY ATTORNEY:
FiNANCE DIRECTOR:
MAYOR:
FISCAL/BUDGET: '~~~~ [ CONSENT AGENDA [-']
OPERATIONS:
COUNCIL PRESIDENT: --~m-~ .~
RECOMMENDED MOTION:.
I move to pass Resolution No. ~;~, ~:--~, repealing Resolution No. 2774 and adopting new Rules and
Procedures for the City Council to conduct orderly business.
COUNCIL ACTION: [] Approve [] Deny [] Table [] Continue [] No Action
37
RESOLUTION NO. ~),"~:~-~
A RESOLUTION of the City Council of the City of
Bremerton, Washington, repealing Resolution No. 2774 and
adopting new Rules and Procedures for the City Council to
conduct orderly business.
WHEREAS, the City Council adopted Resolution No. 2774 on October 25, 2000,
which adopted Rules and Procedures for the City Council to conduct orderly business; and
WHEREAS, the City Council desires to update the Rules and Procedures for the
City Council; NOW THEREFORE,
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON,
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Resolution No. 2774 is hereby repealed in its entirety.
SECTION2. The Bremerton City Council Rules and Procedures attached hereto
as Exhibit A are hereby adopted and shall become effective upon passage of this resolution.
SECTION 3. Severabilit¥. If any one or more sections, subsections, or
sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not
affect the validity of the remaining portion of this Resolution and the same shall remain in full
force and effect.
SECTION 4. Effective Date. This Resolution shall take effect and be in force
immediately upon its passage.
PASSED by the City Council of the City of Bremerton, Washington this __
day of ,2004.
DAREN NYGREN, Council President
APPROVED AS TO FORM: ATTEST:
ROGER A. LUBOVICH, City Attorney PAULA JOHNSTON, Interim City Clerk
RSLEGAL\Resolutions\City Council\Council Rules and Procedures.doc
1
Council Rules and Procedures
38
Bremerton City Council
Rules & Procedures
Rules & Procedures
Page 1
CONTENTS
RULE 1 - MEETINGS .................................................................................................................. 2
RULE 2 - PRESIDING OFFICER- DUTIES ............................................................................ 4
RULE 3 - COUNCIL MEMBERS ............................................................................................... 6
RULE 4 - AGENDA CONTROL ................................................................................................. 7
RULE 5 - REGULAR COUNCIL MEETINGS-ITEMS OF BUSINESS ............................... 7
RULE 6 - DEBATES .................................................................................................................... 8
RULE 7 - PARLIAMENTARY PROCEDURE ......................................................................... 9
RULE 8 - ORDINANCES - RESOLUTIONS ............................................................................ 9
RULE 9 - MISCELLANEOUS .................................................................................................... 9
RULE 10 - COUNCIL EXPENSE REIMBURSEMENT ........................................................ 11
RULE 11 - QUASI-JUDICIAL HEARINGS ........................................................................... 11
RULE 12 - CLOSED RECORD HEARINGS .......................................................................... 13
EXECUTIVE TELEPHONE DIRECTORY ........................................................................... 15
RULE 1 - MEETINGS
1. Regular Meetings: The City Council shall meet regularly on Wednesday of each week
at 5:30 p.m. in accordance with Rule 5, in the Council Chamber and/or Council
conference room, Bremerton City Hall, Bremerton, Washington. Meetings may be
relocated to accommodate special needs or circumstances. If the regular meeting falls on
a holiday, the regular meeting shall be held on the next business day pursuant to RCW
42.30.070.
Rules & Procedures
Page 2
40
a. Upon a motion, and majority vote, the Council may recess from a
meeting to a certain time and place set forth in the motion.
2. Special Meetings: Special meetings or any change in the time or location of a regular
meeting shall be called by the Council President, or a majority of the members of the City
Council, by delivering personally or by mail, e-mail, or fax, written notice to each
member of the Council; and to each local newspaper of general circulation and to each
local radio or television station which has on file with the City a written request to be
notified of such special meeting or of all special meetings. The notice must be delivered
personally or by mail fax or e-mail at least twenty*four hours before the time of the
meeting as specified in the notice. The call and notice shall specify the time and place of
the special meeting and the business to be transacted. Final disposition shall not be taken
on any other matter at such meetings. Written notice may be dispensed with:
a. If a member, prior to the convening of the meeting, files waiver of
notice with the City Clerk, either written, by e-mail, or by FAX;
b. If a member is actually present at the time the meeting convenes; or
c. If the special meeting is called to deal with an emergency involving
injury or damage to persons or property, or the likelihood of such, where
these requirements would increase the likelihood of such injury or damage.
(RCW 42.30.080)
3. Quorum: Five Council Members shall constitute a quorum for the transaction of
business, and in the absence of a quorum the members present may adjourn the meeting
to a later date.
4. Open Public Meetings Act: All Council meetings shall be conducted in conformity
with the Open Public Meetings Act (RCW 42.30).
5. Appearance of Fairness/Conflict of Interest: In all its dealings, the Council and its
individual members shall be governed by RCW 42.36 (Appearance of Fairness Doctrine);
RCW 42.20 (Misconduct of Public Officers) and RCW 42.52 (Ethics in Public Service)
and Chapter 2.96 BMC.
6. Executive Sessions: The Council may hold Executive Sessions during a regular or
special meeting to consider matters allowed under RCW 42.30.110 as it now exists or is
hereafter amended including:
Rules & Procedures
Page 3
a. consideration of acquisition or sale of real property if public
knowledge would adversely affect the price;
b. discussion with legal counsel of City enforcement actions or
potential or pending litigation in which the City is, or is likely to become, a
party;
c. to receive and evaluate complaints against a public employee, unless
the employee requests the consideration to be held in an open meeting;
d. evaluate the performance of an employee or qualifications of an
applicant for City employment, so long as the final decision to hire and
terms of employment, and decisions to terminate or discipline, are taken in
an open meeting;
e. to review negotiations on the performance of publicly bid contracts
when public knowledge regarding such consideration would cause a
likelihood of increased costs; and
f. to evaluate the qualifications of a candidate for appointment to
elective office.
See RCW 42.30.110 for complete itemization of executive session topics.
Before convening in Executive session, the presiding officer shall announce the purpose
of the session and the anticipated length of such session, and whether further action is
anticipated. Should the session require more time, a public announcement shall be made
that the session will be extended. The Council will return to Council Chambers, as
applicable, for Adjournment of the meeting. Confidential discussions during Executive
sessions shall not be disclosed by any Council member or City official in attendance to
any person unless confidentiality is waived by a majority of the Council. Violation of
confidentiality may result in a censure motion by the Council during a regular meeting.
RULE 2 - PRESIDING OFFICER - DUTIES
1. Conduct of Meeting: The presiding officer at all meetings of the Council will be the
President of the Council, or in the absence of the President, the Vice President of the
Council, who shall conduct the business and deliberations of the Council under these
roles. Reference herein to Council President shall also apply to the Council Member
acting in the Council President's place as presiding officer. The President/mayor pro
tempore and Vice President shall be elected by a majority of the Council Members at the
Rules & Procedures
Page 4
42
start of the first meeting of each year, or at such time as necessary due to a vacancy. If
both the President and Vice President are absent and a quorum is present, the Chair of the
Fiscal and Budget Committee shall act as Presiding Officer. If the Chair of that
Committee is unavailable, the Chair of the Operations Committee shall act as presiding
officer.
The Council President shall:
a. Preserve order and decorum in the Council Chamber at all times;
b. Observe and enforce all roles adopted by the Council for its
government;
c. Decide all questions on order, in accordance with these roles, subject
to a challenge as provided in Rule 6 Subsection 4., below; and
d. Recognize members of the Council in the order in which they
request the floor. No member shall be recognized and given the floor to
speak on the same matter more than once until all other members of the
Council have had an opportunity to be recognized and be heard;
e. The presiding officer, as a member of the Council, shall have only
those rights, and shall be governed in all matters and issues by the same
roles and restrictions as other Council Members.
2. Warrant Register: The Council President shall be assigned the responsibility for
signing off on the Warrant Register, following Council approval.
3. Council Committees: The Council President shall make all committee assignments, as
well as Intergovernmental Representative assignments, subject to majority approval of
the full Council. To the degree possible, assignments will be consistent with special
skills, interests and time constraints. Assignments will be made to the following:
a. Standing Committees:
(i) Legislative Review Committee consisting of the full council
membership, with the Council President as chair, to serve each week as a
regularly scheduled committee meeting immediately following the Limited
Agenda Council Meeting in the council conference room, or other times
and locations as designated, to hear matters to be placed on the regular
council meeting agendas and other council business.
Rules & Procedures
Page 5
(ii) Fiscal & Budget Committee to serve as directed by the
Council President,
(iii) Operations Committee to serve as directed by the Council
President,
(iv) Audit Committee per the City Charter and Chapter 2.18
BMC,
(v) Lodging Tax Advisor,/ Committee per Chapter 67.28 RCW
and Chapter 3.64 BMC.
The above listed standing committees may be restructured or reorganized as
authorized and approved by the City Council without formal amendment of these rules
and procedures.
b. Special and Ad Hoc Committees - May be established for a specific
purpose or a specific time frame to serve as authorized by the Council
President and approved by the City Council.
c. Intergovernmental Committees, Commissions and Boards - Kitsap
Regional Coordinating Council of Govemments and others as appointed
and approved.
4. Council Liaison to City Departments: Each council member will be assigned by the
Council President to one or more city departments to serve as a liaison between the city
council and the departments. The council members will perform this function as directed
by the Council President.
RULE 3 ~ COUNCIL MEMBERS
1. Comments: Council members shall address all comments to the Council President,
except when a member moves to adopt a resolution, or when a member seconds a motion.
2. Leaving Place: No member shall leave his or her place while a question is being put or
a count is being taken.
3. Voting: A vote on any matter shall be taken by roll call and any member may abstain
from voting.
4. Questioning: Any member of the Council, including the Council President, shall have
the right to question any individual, or staff member, on matters germane to the issue
before the Council. Such questioning shall not be conducted so as to ridicule or denigrate
the individual being questioned.
Rules & Procedures
Page 6
5. Information Requests: A Council member may seek clarification or additional
information before voting on an issue. If such request delays consideration to another
date, approval of a majority of the Council is required.
RULE 4 - AGENDA CONTROL
1. Agenda Control: Consideration of any subject, matter, or communication by the
Council may be initiated by the Mayor or any Council Member. All written materials
supplementing an agenda bill should be filed with the Council Legislative Assistant and
presented to Council Committees. The Council President may reject any agenda item not
complying with this procedure.
2. Committee or Study Session Review: Each Agenda Bill item shall be presented to a
council committee or the City Council at a study session.
3. Removing Items: At the pre-council meeting, any item may be removed from the
agenda for any reason upon the request of any Council Member. However, two Council
Members may demand the item be reinstated to the agenda. The item shall be brought
before the Council as regular business on the agenda and only tabled, continued or
rejected by majority vote.
RULE 5 - REGULAR COUNCIL MEETINGS - ITEMS OF BUSINESS
1. Full Agenda Council Meeting: The Full Agenda Council Meeting shall meet in the
designated council chambers, unless a different location is so designated, on the first and
third Wednesday of each month at 5:30 p.m. or at such other day and time as designated
by ordinance. The Full Agenda Council Meeting shall consist of the following items with
the sequence to be determined by the Council President:
Call to Order (Flag Salute and Invocation)
Consent Agenda (including check register)
Council Member Reports
Mayor's Report
Public Recognition.
Final Reading of Ordinances and Vote thereon if applicable.
Introduction and First Reading of Ordinances.
Reading and Vote upon Resolutions.
Public Hearings and Appeals.
Adjournment.
Rules & Procedures
Page 7
2. Limited Agenda Council Meeting: The Limited Agenda Council Meeting shall meet
in the designated council chambers, unless a different location is so designated, on the
second, fourth and fifth (as applicable) Wednesday of each month at 5:30 p.m. or at such
other day and time as designated by ordinance. The Limited Agenda Council Meeting
shall consist of the following items with the sequence to be determined by the Council
President:
Consent Agenda.
Final Reading of Ordinances and Vote thereon.
Introduction and First Reading of Ordinances as authorized by Council President.
Other business as authorized by the Council President.
Adjournment
3. Executive Session/Recess: The agenda may be interrupted for a stated time to adjourn
to Executive Session or recess at the prerogative of the Council President, unless
overruled by Council majority.
4. Consent Agenda Items: Any Council member may request a Consent Agenda Item be
moved to the regular agenda, for which no second is required.
5. Agenda Rearrangement: The Council President may rearrange or reformat the Agenda.
6. Regular Council Meetings Televised: The Full and Limited Agenda Council meetings
shall be televised unless otherwise directed by Council.
RULE 6 - DEBATES
1. Interruption: No member, including the Council President, shall interrupt or argue with
any other member while such member has the floor.
2. Courtesy: All speakers, including Council members, during comments, discussion or
debate of any issue, shall address their comments to the Council President with courtesy
and proper deportment. Comments shall not contain personalities, derogatory remarks or
insinuations toward any member of the Council, Staff and Public, but shall be confined to
facts that are germane and relevant to the issue.
3. Transgression: Upon transgression of these mles, the Council President shall call such
person to order, in which case that person shall be silent except to continue in order. If
the Council President transgresses these rules, or fails to call a transgressor to order, any
other member of the Council may, under a point of order, call the transgressor to order.
Rules & Procedures
Page 8
4. Challenge to Ruling: Any member of the Council shall have the right to challenge any
action or ruling of the Council President, or member, as the case may be, in which case
the decision of the majority of the members of the Council present, including the Council
President, shall govern.
RULE 7 - PARLIAMENTARY PROCEDURE
1. Procedure Guide: Robert's Rules of Order shall be used as a guide to govern the
conduct of business of the City Council while in Legislative session. However, the
Council President shall have the authority to make a final ruling on all issues of
procedure, subject to Rule 6, Subsection 4 of these Rules.
RULE 8 - ORDINANCES - RESOLUTIONS
1. Actions: Any action of the Council shall be by ordinance, resolution or motion and
shall be conducted only in open public meetings unless otherwise provided by law. Such
action shall he deemed approved by an affirmative vote of a majority of those Council
members present, unless otherwise provided by law. Any such action shall contain only a
single subject matter and may not be amended to include a different subject.
2. Submittal: No ordinance shall be read on final passage until approved as to form and
legality by the City Attorney and copies have been furnished to Council Members and the
City Clerk. No such ordinance shall contain any interlineations or marginal notes.
J. Presentations: Reading of ordinances and resolutions at all Council meetings shall be
deemed sufficient by the reading of a brief synopsis of the title of the ordinance or the
propose of the resolution. The full text of an ordinance or resolution under consideration
by the Council will be provided to any member of the public upon request.
4. Hearings: Every ordinance shall have two public hearings, unless otherwise provided
in the City Charter. Amendments or revisions within the scope of the ordinance may be
made during either hearing without reintroduction. At least one week shall elapse
between the introduction and the final passage of the ordinance. If second reading is not
conducted within the following three meetings, first reading shall be reheard.
RULE 9 - MISCELLANEOUS
1. Agenda: By direction of the Council President, the Legislative Assistant shall prepare
the Agenda for each session of the Council in regular order in accordance with these
rules, which order shall not be departed from, except as provided in these rules. Such
Agenda shall include all resolutions, ordinances and matters requested by any Council
Rules & Procedures
Page 9
47
Member, or the Mayor, with no items deleted from the Agenda except as provided in
Rule 4 of these roles.
2. Public Comment on Agenda Items: Any person has the right to speak on any Agenda
item at the time the item is discussed and prior to a vote by the Council. Such remarks
must be confined to those that are germane and relevant to the item being discussed and
shall be subject to a time limit. If numerous speakers are addressing the issue, the Council
President may further restrict speaker time. Written comments shall, to all intents and
purposes, be considered the same as oral comments.
3. Public Recognition: Any member of the public shall have the right to address the
Council and the Mayor on issues not on the Agenda. No member of the public shall
engage in discussion or comment which a) is obscene, indecent or libelous; b) promotes
the sale of products, or services; c) promotes any lottery or contest which offers prizes
dependent in whole or in part upon lot or chance. Those questions from the public posed
to the Council that cannot be answered at the Council meeting must be put in writing in
order to receive a written response from the appropriate party or parties within a
reasonable time. Letters addressed to City officials will not be read in Public Recognition
unless an exception is granted by Council President based upon exceptional
circumstances. Argumentative Rebuttal is not permitted during Public Recognition.
4. Ballot Issues: During the election period, beginning the last week in July or from the
time an individual announces candidacy, whichever comes first, through the November
General Election, all announcements or advertising concerning candidates are prohibited.
Discussion of ballot issues is prohibited after the issue has qualified for the ballot.
Meetings for political parties may be announced, with the exception of fundraising events
(i.e. dinners, drawings, etc.) or meetings where the title of the function expresses support
or opposition for any candidate, political party, or issue.
5. Public Hearings: The Council President may allocate the time allotted to Public
Hearing equally among the members of the public who wish to speak.
6. Complaints: Personal complaints, especially those of a derogatory nature against any
official or employee of the City shall not be discussed at a Council meeting. Citizens
wishing to make such complaints shall be instructed that the same should be first
processed and handled through the Mayor's office. Then, if the citizen feels appropriate
action has not been taken, it shall be proper for the complaint to be communicated in
writing to the members of the Council. Complaints against a Council Member shall be
submitted to the Council President. If the complaint is against the Council President, the
complaint shall be submitted to the Vice-President. Acceptance by the Council of a
written complaint shall not, however, give rise to public discussion thereon. The City
Rules & Procedures
Page 10
Attorney should be consulted regarding confidentiality, rights to privacy and other legal
concerns.
7. Amendments to Rules & Procedures: Amendments to these rules shall be made by
resolution of the Council.
8. The City Clerk: The City Clerk, or duly authorized representative, shall attend all
business meetings of the City Council and maintain a permanent journal of its
proceedings. All votes shall be recorded by calling the names of each member on a
positional rotation basis with Council President's vote called last.
9. Maintain Record: All of the regular and special meetings of the City Council and each
and every part thereof shall be recorded electronically. These records shall be maintained
for a period in conformance with Chapter 40.14 RCW.
10. Prepare Minutes: Subsequent to each meeting, the Legislative Assistant shall prepare
brief and concise minutes of all Council meetings and submit the same to the Council for
approval. Such minutes shall contain an accurate resume of official Council actions, with
reference to all matters before it.
11. Verbatim Transcript: No member of the Council, nor any member of the
administrative staff of the City, shall be empowered or authorized to require the
Legislative Assistant to insert in said official minutes any verbatim transcript of all or any
part of the proceedings. Verbatim transcripts shall be made a part of the minutes only
when authorized by a majority vote of the entire Council, made at the meeting wherein
such Verbatim request is made. Copies of tapes will be available at cost.
RULE 10 - COUNCIL EXPENSE REIMBURSEMENT
Members of the City Council shall observe the Expense Reimbursement Claim Policies
that have been established by ordinance or resolution. Reimbursement for travel by any
member of the Council outside the State of Washington shall be made only with the prior
approval of the majority of the Council. All Council member expenses shall be subject to
approval by the Council President.
RULE 11 - QUASI-JUDICIAL HEARINGS
1. Quasi-Judicial Body: In hearing matters requiring application of law and determination
of facts which predominantly affect particular parties rather than the public generally or a
class or group, the Council sits as a Quasi-Judicial body. It will conduct the hearing in
accordance with Rule 11 and 12.
Rules & Procedures
Page 11
a. Council President convenes hearing.
b. Item is introduced by City Clerk.
c. Council President inquires:
1. "All Council members should now give consideration
as to whether they have: 1.) a demonstrated bias or prejudice
for or against any party to the proceedings; 2.) a direct or
indirect monetary interest in the outcome of the proceedings;
3.) a prejudgment of the issue prior to hearing the facts on the
record; or 4.) ex parte contact with any individual, excluding
administrative staff, with regard to an issue prior to the
hearing. If any Council member should answer in the
affirmative, then the Council member should state the reason
for their answer at this time so that the Chair may inquire of
the City Attorney as to whether a violation of the Appearance
of Fairness Doctrine or a Conflict of Interest exists."
2. "If any member of the public believes any Council
member should excuse themselves due to a conflict with the
Appearance of Fairness doctrine, or for another concern,
please state the reasons now."
d. Council President calls upon Administrative Staff to present the
recommendation or decision of the Administrative Heating Examiner, or
other applicable commission or board, to provide a general background and
to answer Council questions.
*e. Council President designates the length of argument to afford a fair
heating of the issues. Correspondence is read and testimony taken from
proponents, then opponents and those neutral. Council may ask questions of
those testifying.
*f. Limited questioning of opposing witnesses on technical matters by
either side may be allowed in the discretion of the Council President. The
City Attorney will advise the Council President when such questioning may
be a lawful requirement of the hearing.
Rules & Procedures
Page 12
50
*g. President closes the public testimony portion of the hearing. Council
deliberates and may ask questions of the presenters.
h. A decision by motion is made. The Council may accept, reject or
modify a recommendation or decision based upon its application of code
criteria and appropriate findings.
i. No motion to rescind or reconsider the initial quasi-judicial decision
may be brought by any Council member following close of the meeting.
* Not applicable to closed record hearing.
RULE 12 - CLOSED RECORD HEARINGS
1. Hearing Procedure:
a. Closed record hearings on a land use applications shall be conducted
in accordance to this rule. The provisions of Rule 11 are applicable to
closed record hearings except as otherwise noted therein. After the
appearance of fairness inquiry, the President or staff will announce that the
decision will be based on materials received in evidence at the previous
open record hearing of the Administrative Hearing Examiner or other
applicable commission or board; minutes of the prior hearing; and the
recommendation or decision from the open record hearing.
b. The Council may consider the following limited evidence not set
forth in the record:
1. The Council may take official notice of information
such as any law, ordinance, resolution, rule or other fact
generally known and verifiable from reliable sources.
2. Council members may view the area in dispute, but
shall note the time, manner and circumstances of such view
on the record.
3. Council deliberates and may ask questions of the staff.
4. A motion incorporating the decision is made. The
Council may accept, reject, or modify the Administrative
Rules & Procedures
Page 13
Hearing Examiner's recommendation based upon its
application of code criteria and appropriate findings.
Dated this day of ., 20__
DAREN NYGREN, City Council President
R:\LEGAL~Departments-General\City Council\City Council Rules and Procedures-clean amended.doc
Rules & Procedures
Page 14
EXECUTIVE TELEPHONE DIRECTORY
Mayor% Office
Cary Bozcman 473-5266
City Council 473-5280
City Clerk 473-5323
City Attorney 473-2345
City Auditor 473-5369
City Engineer 473-5288
Fire Chief 473-5380
Police Chief 473-5220
Judge, Municipal Court 473-5260
Dir. Parks and Recreation 473-5305
Dir. of Community Development 473-5275
Dir. Public Works and Utilities 473-5318
Director of Financial Services 473-5590
Rules & Procedures
Page 15
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Resolution - Authorizing Committee Meeting Date: May 26, 2004
Application for Funding Assistance to the COUNCIL MEETING Date: June 2, 2004
Interagency Committee for Outdoor Department: Parks & Recreation
Recreation for the Development of the Presenter: Jodi Wroblewski
Bremerton Skatepark. Phone: 360/473-5429
SUMMARY: In order to fund the development of the Bremerton Skatepark, we wish to apply to the
Interagency Committee for Outdoor Recreation (IAC) for a WWRP (Washington Wildlife &
Recreation Program) grant. The total development for the park portion of the project is estimated to
be $ 300,945. The IAC grant request will be for $147,000. The match (balance of funding) will be
coming from donations and other grants. There is already a commitment of $25,000 from the Central
Lions Charitable Foundation, a $20,000 CDB.G. grant for design, a $75,000 C.DB.G. grant for
construction, $25,000 from Kitsap County, and a commitment from BSSU to raise funds in the order
orS10,000. We are also in the process of applying for additional funding for this project.
ATTACltMENTS: Authorizing Resolution AJ0, o~--~ ~2_ ~
FISCAL IMPACTS (Include Budgeted Amount): If the grant and donations solicitations are
successful, there will be no capital impact directly on the budget. IfIAC funds are not received, the
project will be delayed until other matching funds are found.
APPROVALS: "~i
DEPARTMENT DIRECTOR:
CITY ATTORNEY: "~-/,' '~'
FINANCE DIRECTOR:
MAYOR:
( { \ ! (, __..~.~ ....... AGENDA []
OPERATIONS: :} 3 - F-..T~; · -----4---.
COUNCIL PRESIDENT: '"'~ ¥ ~'~
RECOMMENDED MOTION: Motion to adopt Resolution No. o~ ~ ~ ~3 , authorizing the
application for funding assistance to the Interagency Committee for Outdoor Recreation (Washington
Wildlife and Recreation Program) for the development of the Bremerton Skatepark.
COUNCIL ACTION: [] Approve [] Deny [] Table [] Continue [] No Action
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RESOLUTION NO. 7A
A RESOLUTION of the City Council of the City of
Bremerton, Washington, authorizing application for funding
assistance for a Washington Wildlife and Recreation Program
(WWRP) project to the Interagency Committee for Outdoor
Recreation (IAC) as provided in Chapter 79A. 15 RCW,
Acquisition of Habitat Conservation and Outdoor Recreation
Lands.
Project Name: Bremerton Skatepark
WHEREAS, our organization has approved a comprehensive plan that includes
this project area; and
WHEREAS, under the provisions of WWRP, state funding assistance is requested
to aid in financing the cost of land acquisition and/or facility development; and
WHEREAS, our organization considers it in the best public interest to complete
the land acquisition and/or facility development project described in the application; NOW
THEREFORE,
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The Parks and Recreation Director be authorized to make formal
application to IAC for funding assistance.
SECTION 2. Any fund assistance received be used for implementation of the
project referenced above.
SECTION 3. Our organization hereby certifies that its share of project funding is
committed and will be derived from donations and grants.
SECTION4. We acknowledge that we are responsible for supporting all
non-cash commitments to the sponsor share should they not materialize.
SECTION5. We acknowledge that any property acquired or facility developed
with IAC financial aid must be placed in use as an outdoor recreation facility and be retained in
such use in perpetuity unless otherwise provided and agreed to by our organization and IAC.
SECTION 6. This resolution becomes part of a formal application to IAC.
SECTION 7. We provided appropriate opportunity for public comrnent on this
application.
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Application for Funding
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SECTION 8. Severability. If any one or more sections, subsections, or
sentences of this Resolution arc held to be unconstitutional or invalid, such decision shall not
affect the validity of the remaining portion of this Resolution and the same shall rcmain in full
force and effect.
SECTION 9. Effective Date. This Resolution shall take effect and be in force
immediately upon its passage.
PASSED by the City Council of the City of Brcmerton, Washington this __ day of _, 2004.
DAREN NYGREN, Council President
APPROVED AS TO FORM: ATTEST:
ROGER A. LUBOVICH, City Attorney PAULA JOHNSTON, Interim City Clerk
R 5LEGAL~Resolutions~Authotizing Resolution WWRP.doc
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Application for Funding