Loading...
HomeMy WebLinkAbout04/16/03 AGENDA FILE 239 4th Street · Bremerton, WA 98337" Phone (360) 478-5280 · Fax (360) 478-5251 CITY COUNCIL MEETING AGENDA APRIL 16, 2003 1. PRE-COUNCIL STUDY SESSION: 5:00 - 5:30 P.M. in Council Conference Room A. General Council Business 2. CALL TO ORDER: 5:30 P.M. in Council Chambers A. Pledge of Allegiance B. Invocation 3. CONSENT AGENDA A. Bid Award to BENKO-MAT~C for Purchase of 6-Wheel Regenerative Air Street Sweeper (#AB03-059) B. Kitsap Lake House Rental Agreement with Bill Cook (#AB03-060) 4. CLAIMS/CHECK REGISTERS 5. COUNCIL MEMBER REPORTS 6. MAYOR'S REPORT 7. PUBLIC RECOGNITION - Comments limited to 3-minutes 8. NEW BUSINESS /P~//~x~ A. P/Cof~siona~e[)~i'ceAgre/ement..wtth Je~f'J. Yo,,g~Jffor G~Writi~c.e.~r ,/Ca,~ndar,,Yea[/2003 (#/~<B03-0~I) B. Pad-Time. Seasonal, & Temporary Employee Policies (#AB03-062) 9. ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING E-mail: citycouncil@ci.bremerton.wa.us · Web: www. ci.bremerton.wa.us City of Bremerton Report from Mayor Bozeman April 16, 2003 State Considers Bremerton's Capital Budget Request The next two weeks will be Fqease contact our local legisla- critical for our City which has tors and ask for their support of ~ requested four million dollars the Bremerton capital budget from this year's State Capital request. Budget. The Senate version has only one million for our down- town conference center, but the The Capital Budget is supposed House capital budget currently to fund projects that create and Bremerton Rated in S0 Best Places to has three million for Bremer- support economic development, Live ton's downtown revitalization which our projects certainly do. The May editJon of Men's Journal magazine projects such as the Maritime It appears the legislature will go rated the 50 best places to live in the United Park and the Naval Museum, as into special session and the States and Bremerton rated #29. This is the well as the new Conference budget will not pass until last May fourth publication in the past 10 years that Center. or June but the Capital Budget have rated Bremerton one of the best places could get out this session, to live. Most point to affordable housing, great waterfront, stable workforce, and close City to Oevelop Marketing Program to Seattle. In the top ten were Boulder, Cities have to tell their story in order to attract new business and build the Colorado; Bloomington, Indiana; Santa Fe, economy. This year our administration plans on some new and exciting mar- New Mexico; Corvallis, Oregon; Santa Bar- keting pro. ams. We started the year with Bremerton Night in Olympia bara, California; Charleston, South Carolina which allowed us to market our City to the people serving in our State Legis- and Burlington, Vermont. lature. It was very successful with over 200 people in attendance. We are currently in the process of hiring a marketing firm to help us develop our brochures and a marketing plan. The first of these new marketing efforts will I would say that's pretty good company to be be the development of a City Speakers Bureau featuring all of our department in and I predict in next year's issue Brernerton heads. This new brochure will be circulated to civic groups and business will break into the top 20. We must market groups who might want to hear more about our City and our future develop- this kind of news and use it to a~tract inves- ment plans. We are also working on a program to promote the big national golf tournament that will be held at our Gold Mountain Golf Course in 2006: tors. The National Public Links Golf Tournamen~ This is a real opportunity to get some national exposure about our city. Kitsap Transit receives authority to run a Passenger Ferry System Well, the easy part has I believe the economic fu- military use it to get into been accomplished. Kitsap tore of our City and our Seattle when their ship is in Transit has received the County is connected to our port. It is critical to Brem- authority from the State ability to provide good erton's future! Legislature to fund and run transportation links to Seat- a passenger ferry system, de and Tacoma. People are Now the big question, will more likely to move here A group of local citizens is the citizens of Kitsap and bring their business being organized to conduct County be willing to pay for here if there is a well man- a "Yes Passenger Ferry" the service by passing an aged passenger only ferry campaign for this Novem- increase in the county sales system. Many workers at ber election, assuming the tax? the shipyard commute on Legislature cuts funding for the passenger ferry and the Passenger Only Ferries. QUOT Ela neValenc a begins 21st year Mayor's Office "AT THE BEST, KNOW THE Elaine Valencia has worked everything from traffic Elaine also decides who TRIUMPH OF HIGH ACHIEVE- for five Mayor's since she tickets, to barking dogs, to gets to see the Mayor and MENT, AND AT WORST, IF started in the Mayor's of- complex zoning issues, keeps the Mayor's sched- rice. Elaine has served as She either answers them ule, so all appointments go FAILING, FAIL WHILE DAR/NG the Executive Assistant to herself or knows who to through her desk Elaine GREATLY SO YOUR PLACE WILL Mayors I~lorrie Dawkins, refer them to. has lived in Bremerton all NEVER BE WITH THOSE COLD Gene Lob~ Louis Mentor, Her experience makes her her life and loves the City AND TIMID SOULS WHO KNOW Lynn Florton and now Cary a key problem solver for and is a loyal City em- NEITHER VICTORY OR DEFEAT." Bozeman. Elaine handles people who are looking ployee. We are fortunate over 30 phone calls per day for help from the Mayor's to have her as part of our Teddy Roosevelt from citizens asking help on Office. team. Parking Garage for Conference Center GOLD MOUNTAIN The 5S0 car parking garage thanks to the good work of RATED HIGH for the Conference Center Qwest~ Puget Sound Energy Hotel is under construe- and our own Public Works tion. Thousands of cubic Departmen~ Our Gold Mountain Golf complex has yards of dirt are being The parking garage is the received another high rating by a national trucked off the site in first facility to be built, to golf magazine. The magazine rated the preparation for the actual be followed by the Conven- Gold Mountain Olympic Course as one of construction to begin in tion Center, the hotel, and the best golfing values in about 20 days. All utilities the office complex. Com- the country. It was rated have been moved and pletion time is still sched- on quality of the course, placed in their new location, uled for 18 months, the cost to play, the cus- tomer service, and the facility. Congratulations to Scott Alexander and his staff. Calvary Chapel purchases Sears Building Leadership Kitsap The Calvary Chapel which is housed in the Roxy Theater on 4th Street in downtown Bremerton has purchased the old Sears Steve Anderson, PSNS Executive and Leadership Kitsap Board building which has been Member, delivered application packets to the Mayor for distri- vacant for over I 0 years, bution to Department Directors. The applications are for They have great plans to membership in the 2004 Leadership Kitsap Class. We have remodel the building and interest from Managers in two departments so far, both em- use it for their church pro- ployees who would be outstanding representatives of the City. grams and a daycare center. Leadership Kitsap offers excellent educational programs and For more information on their plans you community awareness opportunity that benefit that class mem- may contact Pastor Rick at 377-0657 who bers as well as the organizations they represent. We will has drawings of their redevelopment plans, nounce the names of the City's participants when the selections are finalized. CITY COUNCIL MEETING APRIL 16, 2003 SPEAKERS LIST If you wish to make an announcement, inform the Council of an issue, or ask a genera/question...P/ease provide information below so staff will be able to contact you. Thank you. NAME ADDRESS/TELEPHONE TOPIC / AGENDA BiLL BREMERTON CTI'Y COUNCIL 1. ~ FOR AGENDA OF: __~ Purchase of a 6-wheel ORIGINATING DEPT: PW&U Eouioment Services --~/~'~ Regenerative Air Street Sweeper ORIGINATOR: 3im Orton DATE SUBMll leD: Aoril 1. 200~ 2. ~ (Comment on back If necessary) 3. EXHIBTFS: /~ · Bid Summary Director, PW & Utilities Purchasing Manager ~ ~",'2.~-',.- , ~ Fin &BudgetCom ~,/~.~.'~/"~/ [~/o,-s,.-~,~F,,~'~) Operations Corn ~'.~ ~ k._ -- ENDORSEMENT [] INFORMATION [] APPROVED BY COUNCIL PRESIDENT FOR SUBMITrAL: MAYOR L . > COUNCIL PRESIDENT SUMMARY STATEMENT AND REOUIREMENT FOR COUNCIL ACTIQN) On February 28, 2003 a request for bids was sent out for a 6-wheel regenerative air street sweeper and bids were received and opened on March 14, 2003. A total of four bids were received; however, the lowest bid from EnviroClean did not meet minimum specifications and was rejected as non-responsive. After reviewing the remaining top three responsive bids, it is recommended City Council award bid number 1 from Benko-Matic in the amount of $131,240.00 including sales tax. 5. R ATI N: That the City Council award bid number I from Benko-Matic as the lowest responsive bid for purchase of a 6-wheel regenerative air street sweeper in the total amount of $131,240.00 including sales tax. 9. RESPONSIBLE OFFIC]AL: Director of Public Works and Utilitie~ ENFORCEMENT OFFICIAL: Eauioment Servi(;~ Division Manaaer EXPIRA'r[ON DATE: 10. PULLED [] TABLED [] APPROVED [] DISAPPROVED [] AMENDED []~ A C N IL DI IVE: 11. AGENDA BILL NO.: I 2. CLEARANCE COMMENTS: 3. SUMMARY STATEMENT AND REOU[REMENT FOR COUNCZL ACT[ON - Continuation 6. ~'MPACT ON NON-PASSA~;I:: The City will retain the current sweeper with high maintenance costs and Iow availability due ~o mechanical failure. This will impact the current maintenance budget significantly. Another option would be to re-advertise the specifications for a re-bid with associated costs. 7. lrf. IPACT ON STAFFTNG. BUDGETS. FACTI.II'iES. EOUt'PMENT AND OTHER None. Funding is authorized in the 2003 budget of the Equipment Rental Reserve Fund 501. 8. R H : RCW and City of Bremerton purchasing policies. AGENDA BILL BREMERTON CITY COUNCIL 1. SUBJECT: Kitsap Lake House FOR AGENDA OF: April 16, 2003 Rental Agreement ORIGINATING DEPT: Parks & Recreation ORIGINATOR: Jodi Wroblewski, Adm. Analyst DATE SUBMITTED: April 8, 2003 2. CLEARANCES: 3. EXHIBITS: (Comment on back if necessary) ~ ~4 Parks & Recreation Director: ~ * City Policy for Selecting Tenants for City Owned City Attorney: r_~ ~' Residential Property /'/,,.~t'-~'"l Fiscal & Budget Committee . ./~',~4't~'"""}~ * Rental Agreement Operations Committee: ~;:~.~~ * Renter Information ENDORSEMENT ~I.I~gORMAT1ON APPROVED BY COUNCIL PRESIDENT FOR SUBMITTAL: 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: At the beginning of January, 2003, the Kitsap Lake house became vacant. At that time we contacted several area realtor and rental management rims. One of the rental management representatives even visited the house. In general, the rental rates for a similar rental unit in the area are between $700 and $850. As a result of these inquiries, the monthly rental rate was raised by $125.00 to $700.00 a month. We were interested in insuring that a City employee occupy the house to help keep an eye on the adjoining park property. Following the City's policy for the "Selection of Tenants - City Owned Residential Rental Property" (Financial Policy 1-20-06), the Finance Department advertised the vacancy and took the names of interested City employees. On March 18th, Bill Cook's (Bremerton Police Department) name was drawn from the six City employees who applied. 8. RECOMMENDATION: Motion to authorize the Mayor to enter into a Rental Agreement for the Kitsap Lake house with Bill Cook. 9. RESPONSIBLE OFFICIAL: Jim Spencer ENFORCEMENT OFFICIAL: Jim Spencer EXPIRATION DATE: REVIEW DATE: 10. NOTICE OF ACTION EN~~ PULLED TABLED APPROVED DISAPPROVED__ AM COUNCIL DIRECTIVE: DATE: 11. AGENDA BILL #: 0:2- 2. CLEARANCE COMMENTS: 3. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION (continued): 5. IMPACT OF NON-PASSAGE: The Kitsap Lake house would continue to be vacant, subsequently lose revenue to the City. 6. IMPACT ON STAFFING~ BUDGETS~ FACILITIES~ EQUIPMENT OR OTHER RESOURCES: Thc rent from this house is budgeted in thc 2003 budget. Impact to staffing, operations and maintenance is minimal. 7. RESEARCH SOURCES: INDEX EFFECTIVE DATE: 6/24/98 Property/Assets APPROVED -2o-06 XaSED V^TE: 4, POLICY The City owns several residential homes abutting parks and pump stations. Leasing these homes to City employees and requiring security and maintenance of the premises is in the best interest of the City. It is the City's intent to establish a consistent method for renting City owned residential property to City Employees. PROCEDURE 1. When a City owned house becomes available, the responsible Department Director will inform the Director of Administrative Services. 2. The Director of Administrative Services will prepare a memo to all departments advising of the rental availability, summarizing specific information about the property and defining any maintenance or security requirements. A dosing date for response by interested candidates will also be specified. 3. Interested City employees will forward their names to the Administrative Services Director, who in turn will forward a list to the responsible Director. 4. Employees working within a Department that owns or manages the property will be giVen preference over other candidates. 5. If there is more than one interested/acceptable employee in the Department that owns or manages the property, the renter will be determined by lottery by the Director in the presence of the interested candidates. 6. If there are no interested/acceptable employees from the Department that owns or manages the property, the remaining listed employees will be reviewed by the responsible Director. Those determined to be acceptable will be placed in a pool. The renter will then be picked by the responsible Director in the presence of the Administrative Services Director. 1 RESIDENTIAL RElqTAL~POL 7. The employee selected shall provide a signed release allowing the manager to do a standard tenant reference and credit check. 8. Rental market rate values will be assessed periodically, but not more often than once annually, and may result in an increase in rent. 9. The responsible Director shall prepare and finalize the Residential Rental Agreement. 2 7 RENTAL AGREEMENT The City of Bremerton, a Washington municipal corporation ("City"), whose mailing address is 239 4th Street, Bremerton, Washington 98337, does hereby rent unto Bill Cook ("Tenant"), a full time employee of the City of Bmmerton, for the use of the Tenant as a residence located at 1978 Price Road, Bremerton, Kitsap County, Washington 98312. UPON THE FOLLOWING TERMS AND CONDITIONS: 1. Tenant agrees to pay as monthly rent, the sum of Seven Hundred dollars ($700.00) including State leaseholder tax beginning the 1 st day of May, 2003, and continuing in advance of the first day of each month thereafter until the termination of this Rental Agreement by one of the parties. All payments are to be made to the City of Bremerton via payroll deduction directly from Tenant's pay. a. Tenant shall pay, in addition to the above rent, all charges for electricity, water, garbage, heat, telephone, and all other services supplied to the premises. All leasehold assessments and charges not specifically assumed by the City are the obligation of and payable by the Tenant. b. Tenant shall make all repairs to the premises, except that the City shall maintain all electrical, plumbing, heating, and other facilities and appliances supplied by City in reasonably good working order. c. Tenant shall not paint or wallpaper, remove any fixtures, alter, or make major improvements to the premises without prior written approval of the City. d. This Rental Agreement may be terminated at any time by either party by giving written notice twenty (20) days in advance of the end of a monthly rental period. e. City shall give thirty (30) days written notice to the Tenant that a rent adjustment is being made. This notice shall include the amount of the adjusted rental rate and the date the new rate is to become effective. Failure or refusal by the Tenant to pay the adjusted rental rate shall constitute a breach of this Rental Agreement and entitle the City to legal recourse. 2. Tenant shall deposit with City Three Hundred & Fifty dollars ($350.00) as security for performance of Tenant's obligations in this Rental Agreement. If Tenant fails to comply with any aspect of any of the terms and conditions of this Rental Agreement, City may withhold all or part of this deposit to indemnify City for its actual damages to the premises for which Tenant is responsible. After withholding those sums necessary to compensate City City of Bremerton RENTAL AGREEMENT Page 2 of 6 for damages to the premises for which Tenant is responsible, City shall return to Tenant all remaining sums not so withheld. City shall not collect such deposit until a written checklist or statement that specifically describes the condition and cleanliness of or existing damages to the promises and its furnishings has been provided by the City to Tenant by the commencement of the Tenant's tenancy. This checklist or statement shall address, at a minimum, the condition and cleanliness of the walls, floors, countertops, carpets, drapes, furniture, and appliances. Tobe effective, this checklist or statement shall be signed and dated by the City and Tenant, and a copy of the checklist or statement must be provided to Tenant. All monies paid to City under this Section shall be deposited, in trust, by City into the City's Administrative Trust Account to be maintained by the City for the purpose of holding this deposit in a bank, savings and loan association, mutual savings bank or licensed escrow agent located in Washington. City shall provide Tenant with a written receipt of her/his deposit, which receipt shall include the name, address and location of the depository. 3. Tenant acknowledges that he/she has had an opportunity to inspect the premises, has had an opportunity to consult an attorney regarding this Rental Agreement, and further acknowledges: a. that the roofs, floors, walls, foundation and all other structural components are in reasonably good repair and are usable and capable of resisting any and all normal forces and loads to which they may be subjected; b. that the premises is not currently infested by insects, rodents or other pests; c. that all electrical, plumbing, heating, and other facilities and appliances are in reasonably good working order and that those facilities are adequate to supply heat and water and hot water as reasonably required by Tenant; and d. that the dwelling unit is in a reasonably weathertight condition. 4. Tenant shall immediately establish, keep and maintain the premises in a neat, clean, safe and sanitary condition at all times as the conditions of the premises permit, and at the end of the Rental Agreement, Tenant shall surrender the premises and dwelling to the City in as clean, good and sanitary condition as reasonable use and wear and tear permit. City of Bremerton RENTAL AGREEMENT Page 3 of 6 5. Tenant shall be responsible for maintaining, in good condition, the yard surrounding the dwelling unit. This includes mowing and watering the grass, lawn, flowers, and shrubbery in good order and condition. 6. Tenant shall be responsible for keeping the sidewalk surrounding the premises free and clear of all obstructions; replacing in a neat and workman like matter, all glass and doors broken during occupancy thereof; and using due precaution against freezing of water or waste pipes and stoppage of same in and about said premises. In case water or waste pipes are frozen or become clogged by reason of neglect of Tenant, Tenant shall repair the same it his own expense as well as all damage caused thereby. 7. Tenant shall properly dispose of all rubbish, garbage and other organic or flammable waste, in a clean and sanitary manner at reasonable and regular intervals, and Tenant shall assume all costs of extermination and fumigation for infestation caused by Tenant. 8. Tenant shall properly use and operate all electrical, gas, heating, plumbing and other fixtures and appliances supplied by City. 9. Tenant agrees that the existing locks for the premises are reasonably adequate and that, upon termination of the tenancy, Tenant shall return all keys in her/his possession to the City. 10. Tenant shall maintain the smoke detection device(s) in accordance with the manufacturer's recommendations, including the replacement of batteries as required for the proper operation of the smoke detection device. 11. Tenant agrees that he/she shall not intentionally or negligently destroy, deface, damage, impair, or remove any part of the dwelling unit and outbuildings, including all appurtenances thereto, including the facilities, equipment, furniture, furnishings and appliances fumished by City, and Tenant further agrees that he/she shall not permit any member of his/her family, invitee, licensee--or any person acting under their control--to do so. 12. Tenant shall not assign this Rental Agreement or sublet any part of these premises, without City's prior written consent. Tenant covenants that she/he is entering into this Rental Agreement as a principal and that she/he is not acting for any undisclosed principal. 13. City reserves the right to make periodic inspections and necessary repairs to the premises upon two days notice to the Tenant and to come on to said premises with or without such notice to make necessary emergency repairs to said premises. /0 City of Bremerton RENTAL AGREEMENT Page 4 of 6 14. City reserves the right to tie the Parks & Recreation Department's boat to the existing dock and park the boat trailer in the yard by the garage from May 1st through September 30th. 14. Should said dwelling be totally destroyed by fire, lightning, earthquake or any other casualty, this agreement shall be deemed terminated, forthwith. Should fire, lightning, earthquake or any other casualty partially damage said dwelling, whether or not the premises are affected thereby, City may elect to terminate this agreement or to repair such damage. If City elects to repair, the rent shall be abated in the same ratio which that portion of the premises rendered for the time being unfit for occupancy and not used or occupied by Tenant shall bear to the whole premises unless the loss was occasioned by the Tenant, in which case no abatement shall occur. 15. Upon taking possession of the premises by the City, either upon termination of this agreement or upon abandonment of said premises by the Tenant, the City or its Agent may remove from the premises all personal property of the Tenant. Disposition of any personal property shall be subject to the Residential Landlord-Tenant Act, Chapter 59.18 RCW. 16. TENANT AGREES THAT SHE/HE WILL NOT FILE ANY CLAIM OR SUIT FOR RELOCATION ASSISTANCE UNDER FEDERAL, STATE OR LOCAL LAW AND WAIVES ANY CLAIMS SHE/HE HAS, NOW OR IN THE FUTURE, ARISING FROM THOSE LAWS. 17. Tenant covenants to defend, indemnify and hold City harmless from all claims, demands, causes of action, judgments, attorney's fees, costs and expenses for property damage, bodily injuries or death arising from or connected with Tenant's use or occupancy of said premises or the area adjacent thereto, resulting directly or indirectly from the acts or omissions of Tenant, or any agent or guests of Tenant, but such obligation of Tenant shall only apply to the extent of the negligence or comparative fault of Tenant, or any agent or guest of Tenant. 18. This Rental Agreement shall be governed in all respects by the laws of the State of Washington. Any action brought by either party to enfome the terms of this agreement shall be exclusively within the jurisdiction, venue and roles of procedure of the Kitsap County Superior Court. 19. To the extent not inconsistent with any applicable federal or state law, Tenant and City hereby agree that each party shall be responsible for its own legal costs and attomey fees arising from any legal action brought by either party to enfome the terms, covenants and conditions of this Rental Agreement. I! City of Bremerton RENTAL AGREEMENT Page 5 of 6 20. The provisions of this Rental Agreement are declared to be separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section or portion of this agreement, or the invalidity of the application thereof to any person or circumstances shall not affect the validity of the remainder of this Rental Agreement, or the validity of its application to other persons or circumstances. 21. Any notices required or desired to be given under this Rental Agreement shall be in writing. Any notice given by mail shall be sent, postage prepaid, by certified mail, return receipt requested, addressed to the party to receive at the following address or at such other address as the party may from time to time direct in writing: CITY TENANT The City of Bremerton Attn: Jim Spencer, Director Bill Cook 239 4th Street 1974 Price Road Bremerton, Washington 98337 Bremerton, WA 98312 Telephone: (360) 478-5305 Telephone: ( ) Facsimile: (360) 478-5882 Facsimile: ( ) 22. This instrument contains all the agreements and conditions made between the parties hereto pertaining to the rental of the property herein described and may not be modified orally or in any other manner other than by an agreement in writing signed by all parties hereto. The receipt of rent by the City with knowledge of any breach of this Rental Agreement by the Tenant or of any default on the part of the Tenant in the observance or performance of any of the conditions or covenants of this Rental Agreement, shall not be deemed to be a waiver of any provision of this Rental Agreement. No failure on the part of the City to enforce any covenant or provision herein contained, nor any waiver of any right thereunder by the City unless in writing, shall discharge or invalidate such covenant or provision or affect the right of the City to enforce the same in the event of any subsequent breach or default. City of Bremerton RENTAL AGREEMENT Page 6 of 6 23. Tenant shall notify the Director of Parks and Recreation upon the following: a. Tenant shall not be on premises due to vacation, hospitalization, etc.; or b. Any other problems arise regarding the other aspects of the tenancy. 24. Tenant shall not use premises for any purpose other than a residence and shall not use the premises for any illegal purpose. CITY OF BREMERTON TENANT CARY BOZEMAN, Mayor BILL COOK DATE DATE APPROVED AS TO FORM: ROGER A. LUBOVICH, City Attorney AGENDA BILL BREMERTON CITY COUNCIL 1. SUBJECT: Grants Writer FOR AGENDA OF: April 16, 2003 Professional Services Agreement ORIGINATING DEPT: Public Works & Utilities ORIGINATOR: P.R Lucas, Admin Manager DATE SUBMITTED: March 31, 2003 2. CLEARANCES: (Comment on ' es ' rv) 3 EXHIBITS: Director PW&U ~.~ . · Professional Services Agreement City Attorney ~,,.. : ~:~:?~ Finance Director ~ %, ~? , C ( .~! · .-i~ Operations Committee ~ ~,~.~ .44,~,-*~~ - Fiscal & Budget Comm. ~ ~.2 ~ ENDORSEMENT INFORMATIO~ APPROVED BY COUNCIL PRESIDENT FOR SUBMITTAL: "" ~Il~ ~ l/ 4. SUMMARY STAT~NT AND REQUIREMENT FOR COUNCIL ACTION: The City has contracted with Mr. Jefli-y Young since January 1, 2001 to assist City Departments with procuring grants and low-interest loans to fund various projects. Mr. Young's professional services agreement was extended by letter for 2002 and it is recommended that these services be continued for 2003. Due to the CPI adjustment in compensation for 2003, fees for these services now exceed the Administration approval limit; therefore, City Council approval is required. It is recommended that City Council approve extension of the attached professional services agreement with Jeffry Young for grant writing services adjusted for CPI for the calendar year 2003 in the amount of $20,124.96 plus approved expenses as set forth therein. 8. RECOMMENDATION: That the City Council approve extension of the professional services agreement with Jefl~ Young for grant writing services for calendar year 2003 in thc amount of $20,124.96 plus approved expenses. 9. RESPONSIBLE OFFICIAL: Director of Public Works & Utilities ENFORCEMENT OFFICIAL: Administrative Manager EXPIRATION DATE: 12/31/2003 ,~ REVIEW DATE: 11/30/2003 T 10. NOTICE OF ACTION PULLED ABLED__ APPROVED DISAPPROVED AMENDED COUNCIL DIRECTIVE: DATE: II. AGENDA BILL NO: 0,~~ 0G I 2. CLEARANCE COMMENTS: 5. IMPACT ON NON-PASSAGE: City Staffwill be required to do all research and preparation for grants to fund local projects. 6. lMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTIql~R RESOURCES: None - Funding is approved in the 2003 budget. 7. RESEARCH SOURCES: {~70122_1.ab} /5 PROFESSIONAL SERVICES AGREEMENT Grants Writer THIS AGREEMENT is between the City ofBremerton, a municipal corporation, 01ereinal~er referred to as "City") and Jeffry J Young, (hereinat~er referred to as "Grants Writer"). WITNESSETE[: 1. SCOPE: Grants Writer, by this Agreement, agrees to ~eek and write grants for the City. The Grants Writer will maintain an office for performance &this Agreement at the address listed under 7(d) and mpply equipment as needed, for completion of assigned projects. Appropriate office space and equipment will also be provided at City facilities City shall provide access to project applicable City plans and data, pdo~ grant data, grant forms, grant manuals and funding publications. 2. TERM: Contract shall commence on January 1, 2001, and will terminate on December 31, 2001. 3. COMPENSI~TION: City shall pay Grants Writer compensation as follows: The City and Grants Writer agree that compensation for services rendered under this Agreement shall be in the amount of Eighteen Thousand Seven Hundred Ninety and No/100 Dollars ($18,970.00) annually, payable in two payments monthly of Seven Hundred Eighty-two and 91/100 Dollars ($7~i1,91) each on the regular claims payment dates closest to mid-month and month end. r]qt~.q~ Should a substantial increase in grant writing occur related to thc Economic Development projects or similar large lr,roiec~s, the parties shall negotiate in good faith an additional fee for those services. Grants Writer ~hall submit a quarterly report describing the services rendered with a breakdown for work cor~ pleted by grant and by department, as authorized under this Agreement. In addition to Grants Writer's fee, the City ~hall pay reasonable expenses fog mileage, incidental costs, subscriptions, computer access, and parking with prior approval of the Administrative Se~fiees Director. 4. RELATIONSIIIP OF PARTIES: The parties understand and agree that Grants Writer is an individual skilled in matters pertaining to the writing of grants and will perform independent functions and responsibilities in the area of its particular field of expertise. Grants Professional Services Agreement - 1 Grants Writer - 11/00 cL bb ~b04 ?~/~700 P~Gf7 Writer shall act as an ind,~endent contractor and not as an employee of the City. As such Grants Writer has no authority to bind the City nor control employees of the City, contractors, or other entities. Within the peril>finance of these duties, Orants Writer shall wo~/k under the direction of the Administrative Services Director. 5. LICENSE A hid TAXES: Grants Writer shall possess a current Bremerton Business License and any regulatory license required to fulfill Grants Writer's obligations under this Agreement. B & O taxe, shall be paid when due and Grants Writer, by this Agreement, assigns any payments due under 'this Agreement to the City Clerk for payment of such taxes which have been declared delinquent 6. HOLD HARMLESS: Grants Writer shall, at all times, be solely responsible for his acts or failures to act which occur or ahse in any way out of the performance of this Agreement Grants Writer agrees to save and hold the City, its personnel and officials, harmless from all costs, expenses, losses, and damages including the cost of defense, incurred as a result of any acts or omissions of Grants Writ er relating to the performance of this Agreement. 7. GENERAL CONDITIONS: a Reports and Information - Crcants Writer, at such times and in such forms as the City may require, shall furnish thc City such reasonable periodic ~cports and documents as it may request pertaining to the work or services undertaken pursuant to this Agreement, the casts and obligations incurred or tc be incurred in connection therewith, and any other matters covered by this Agreement. Grants Writer will maintain accounting records in accordance with generally accepted accounting principals and practices to substantiate all invoiced mnounts. b. Entire Agreemenl - This Agleement constitutes the entire agreement between the parties and both parties acknowledge that there are no other agreements, written or oral, that have not been fully set forth in the text of this Agreement. c. Amendments - The parties hereby further agree that this Agreement cannot be amended or modified without the written concurrence of both parties. d. Notices - Any notices required to be given by the City to Orants Writer or by Grants Writer to the City shall be in writing and delivered to the parties at the fi~llowin8 addresses: Administrative Services Director Jeffry J. Young 239 Fourth Street 711 Hewltt Avenue, Apt. A Bremerton, WA 983't7 Bremerton, WA 98337 e. Waiver ~ Failure to insist upon strict compliance with any terms, covenants or conditions of this Agreement Shall not be deemed a waiver of such, nor shall any waiver or relinquishment of tach right or power at any time be taken to be a waiver of any other breach. Professional Services A8reement - 2 Grams Write~ - I I,'/)0 /7 t~ Compliance with State, Local and Federal Laws - Grants Writer agrees to comply with all applicable local, state anti federal laws in performance of all services under this Agreement. g. Applicable Law; 'srenue - This Agreement shall be construed and interpreted in accordance with the laws of the Stale of Washington and, in the event of dispute, the venue of any action brought hereunder shall be in Kitsap County Superior Court. h. Attorney Fees - 'l'he substantially prevailing party in any litigation arising hereunder shall be entitled to its reasonable attorney's fees and court costs, including appeals, if any. 8. NONDISCRJ[MINATION: Grants Writer shall not discriminate in employment or services to the public on 'Ihe basis of race, color, national origin, sex, religion, age, marital status or disability, except empl. oyment actions based on a bona fide occupational qualification 9. TERMINATION: This Agreement may be terminated by either party for convenience upon thirty 1130) days' written notice or a shorter mutually agreed upon period dependant on project stalus, number of active grant applications, and ability or timeliness of transitionin8 to City staff or new contractor. Payments to be pro rated for any portion ora month worked 1N WITNESS WHEttEOF thc parties hereto have executed this Agreement the date and year indicated. CITY OF BRF. MERTON DEPARTMENTAL APPROVAL: APPROVED AS TO FORM: ~,d-THI-EEN L. M~Li~KEY, Director Administrative Services Professional Services Agrl~.qnant - 3 Grants Writer 11/00 AGENDA BILL BREMERTON CITY COUNCIL 1. SUBJECT: Pan-Time, Temporary, Seasonal, FOR AGENDA OF: April 16, 2003 and Extra Help Employee Policies ORIGINATING DEPT: Human Resources ORIGINATOR: Carol Conley DATE SUBMITTED: April 3, 2003 2. CLEARANCES: (Cormnent on back if necessary) 3. EXHIBITS: ~'-~ ~ · Proposed Policies City Attomeys~ · ~'"'7---' ~ ~ Director of Fi~mc~: ~bq{f~~ Committees: OPERATII~S ~__,\ FISCAL/"'~'4' '~~ ENDORSEM~ INF~ [ l APPROVED BY COUNCIL PRESIDENT ~)R SUBMITTAL: MAYOR COUNC LPRESlDENT 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: These policies will establish general guidelines and benefits entitlement as appropriate to part-time, temporary, seasonal, and extra help positions. Currently there are no guidelines governing these 4 types of employees. 8. RECOMMENDATION: Motion: To approve the Pan-time, Temporary, Seasonal and Extra Help Employee Policies as presented. 9. RESPONSIBLE OFFICIAL: Carol Conley ENFORCEMENT OFFICIAL: Carol Conley EXPIRATION DATE: N/A REVIEW DATE: 1-1-04 10. NOTICE OF ACTION: PULLED [ ] TABLED [ ] APPROVED [ ] DISAPPROVED[ ] AMENDED [ ] DATE: __ COUNCIL DIRECTIVE: 11. AGENDA BILL NO.: 2. CLEARANCE COMMENTS: 5. IMPACT OF NON-PASSAGE: Non-passage will result in the City facing non-compliance with PERS, and will continue the inconsistent application of benefits for these positions. 6. IMPACT ON STAFFING, BUDGETS~ FACILITIES~ EQUIPMENT OR OTItER RESOURCES: Sufficient funds have been set aside in the 2003 budget to cover the cost of implementing these policies. 7. RESEARCIt SOURCES: City of Bremerton Personnel Part time, :zl Employees SCOPE OF COVERAGE Fhese policies and procedures shall only apply to and govern the fi311owina positions: · Regular part-timeemploveestnoa-represented) · Seasonal employees DEF~ITIONS The following terms, p~ases, words and other derivations shall have the meanings as listed below: Regular Part-time Employee shall mean an hourly employee who works an average of less than forty (40) hours per week on a continuou$ yem-round basis, and is not covered by a collective bargaining agreement. Tempora~ employee shall mean an hourly or salaried employee, depending on the position, who works forty (40) hours or less per week in a temporary capacity for less than one (1) year, and who is not covered by a collective b~gaining agreement. Seasonal Employee shall mean an hourly employee who works 40 hours or less per week on a seasonal basis for less than five (5) months in a calend~ ye~. Extra Help shall mean hourly employees who work 40 hours or less per week for no mom than six (6) weeks during a calendm year to help out on a short-term basis or for un~ticipated emergencies and/or abnormal work loads. EMPLOYMENT INFORMATION AND REQUIREMENTS Regular p~t-time, tempor~y, seasonal workers and extra help employees may ~ hired without com~titive recruitment or exa~nation; however, all hiring processes must comply with state and federal laws. The Human Resources dep~tment shall be responsible for ~e recruitment (hiring) process when applicable. The me,od of selection of p~t-time, tempor~y, seasonal workers and ex~a help employees shall be at the discretion of the appointing authority. All applic~ts ~e required to file a written application on the form prescribed by the Human Resoumes Director within the time limit as listed in the job announcement. Minimum requirements for p~t-time, tempor~y, seasonal workers and ex~a help employees shall be identified in the job description for each position which shall be prepped by the hiring Dep~ent. Individuals who receive a conditional offer of employment will be required to successfully pass a medical examination (if the position requires s~enuous work), criminal history, background, good driving history (if position requires the employee to drive a City vehicle) and a drug and alcohol test (if the position requires a CDL license or is required to ca~y a fire~m, such as a Police Officer). Personnel Policies PT, Temporary and Seasonal employees Page ~ of 8 COMPENSATION/BENEFITS Regular part-time, temporary or seasonal employees shall receive only those benefits listed as specifically identified in this policy as applying to their positions. Compensation Part-time, temporary, seasonal workers and extra help employees will be paid based upon the pay scale for the position into which they are hired. Hourly part time, temporary, seasonal employees and extra help are non-exempt under FLSA and are eligible for overtime or compensatory time for any hours worked in excess of 40 hours in a consecutive seven-day period. Retirement Regular part time employees who work an average of at least 70 hours per month will be eligible to participate in the State Retirement program (PERS). Temporary employees who work at least 70 hours per month for five (5) or more months, may also be eligible to participate in the State Retirement System (PERS) depending upon the position in which they are employed and length of service on a case-by-case basis. Medical/Dental Insurance Regular part-time employees shall be entitled to a pro-rated contribution for employee only medical/dental insurance coverage by the City as follows: Hours worked per week City Contribution Less than 20 hours per week None An average of at least 20 hrs. but < 30hrs./week 50% of Employee premium An average of at least 30 hrs. bat < 40 hrs./week 75% of Employee premium Regular part-time employees who elect to waive participation in medical coverage may waive participation without documentation of alternative coverage. For those employees waiving medical coverage, the City will pay 100% of the employee's dental premium. If an employee elects to waive participation in medical coverage, he/she will be required to sign a waiver and hold harmless agreement for any future claims relative to any personal, non-work related illness and/or injury. Employees cannot elect to waive dental insurance. Temporary and seasonal employees are not eligible for medical or dental insurance. Leave Benefits All leave benefits shall apply to regular part-time employees only. Regular part-time employees will be eligible for the following leave on a pro-rata basis, based on actual hours worked per week: Personnel Policies PT, Temporary and Seasonal employees Page2 of 8 a) Administrative Leave b) Bereavement Leave c) Floating holiday d) FMLA for those who work a minimum of 1,050 hours/year e) Holiday Leave (only when occurring on a regularly scheduled work day) f) Jury Duty g) Leave of absence without pay h) Military Leave i) Sick Leave j) Vacation Leave SICK LEAVE ,.,~ .... ~,,,., ': .......... ~ ............. ~"~' A. EARNED Regular part-time employee shall accrue .046 hours of sick leave for each hour of regular paid service, which shall include sick leave, vacation leave and other approved leave. Sick leave shall not be granted in advance of actually being accrued and may be accumulated up to a maximum of 480 hours. B. USAGE Sick leave usage shall be permitted only in the case of personal sickness or disability, including pregnancy of the employee, or in the case of sickness in the immediate family, and doctor/dental appointments pursuant to RCW 49.12.270. I. NOTIFICATION OF SICK LEAVE USAGE - In order to be granted sick leave with pay, a regular part-time employee must meet the following conditions: a. ANTICIPATED USAGE - In the event the employee is aware in advance that sick leave benefits will be needed or due, it shall be the duty of the employee to notify their immediate supervisor or his/her designee as far in advance as possible of the anticipated time and duration of such sick leave, the reason for requesting such sick leave by filing a Leave Request form. Employees will be required to begin using sick leave on the date afier which their doctor certifies that they are medically unable to perform their normal duties. An employee on sick leave is required to notify the immediate supervisor at the earliest possible time of the anticipated date on which the employee will be able to resume his/her normal duties. Any employee obtaining sick leave benefits by fraud, deceit, or falsified statement shall be subject to disciplinary action, including, but not limited to suspension or dismissal. b. UNANTICIPATED USAGE - Unanticipated sick leave absences are those that can not have been foreseen or pre-approved. It shall be the responsibility of the employee to call in to their supervisor within one (1) hour of their regularly designated starting time if they are going to be absent. Employee shall advise his/her supervisor of the reason for the absence, which shall be recorded on the Leave Request form. Failure to call in to the supervisor, except in emergency situations or if physically unable, shall result in the mnployee being considered absent without leave. Three (3) days absence without notification may be considered as a resignation not in good standing. Personnel Policies PT, Temporary and Seasonal employees Page 3 of 8 c~3 c. LEAVE APPROVAL - Approval of all unanticipated leave is at the sole discretion of the supervisor, and also requires the approval of the Department Director. The employee shall submit a Leave Request for such sick leave immediately upon return to work. d. MEDICAL CERTIFICATION - Regular part-time employees who are absent for three (3) consecutive workdays, may be required, if requested by their immediate supervisor or Department Director, to submit a Fitness for Duty form signed by their physician. e. SICK LEAVE ABUSE - Repeated, unanticipated absences taken on Monday, Friday, before and/or after a holiday, or in conjunction with other approved leave or regular days off, may be scrutinized more closely than those taken at other times, and may require written documentation of illness or other reasons given when leave is requested. Confirmation of fraud and/or abuse of sick leave shall constitute immediate grounds for dismissal or disciplinary action. £ SICK LEAVE DURING AUTHORIZED PAID LEAVE - A regular part- time employee who becomes ill or is injured during his/her paid vacation or compensatory time off may request the conversion of such paid leave to sick leave with pay by promptly notifying the Department of the illness or injury at the time of the illness or injury, or as soon as is reasonably feasible and providing such information as is required by the Department to verify the appropriateness of such a conversion. BEREAVEMENT LEAVE Pro-rated Bereavement Leave shall be granted to regular part-time employees requesting same by filing of the appropriate form with the Department Director or Mayor as applicable, for a period not to exceed three (3) days for funerals in the State of Washington, and five (5) days for out-of- state funerals, in the event of death in his/her immediate family. Bereavement leave shall be deducted from one or more of the following types of leave, depending on availability for use: accrued sick leave, vacation leave or compensatory time. Alt Requests for Bereavement Leave without pay shall require approval of the Department Director. Any absence requested in excess of this amount shall require a written explanation of mitigating circumstances and advance approval from the Department Director, and shall be charged to vacation leave, or compensatory time if accrued, or to leave without pay if no vacation or compensatory leave is available. The Department Director may require sufficient proof of a death in the family before compensation is approved and paid. MILITARY LEAVE A regular part-time employee who presents official orders requiring his/her attendance for a period of training or other active duty as a member of the United States Armed Forces or the State National Guard shall be entitled to military leave with no loss of pay for a period not to exceed fifteen (15) work days annually. An employee receiving up to fifteen (15) work days of training or serving on active duty shall receive their regular pay and the amount received from the Federal or State government (pursuant to RCW 38.40.060 as may be amended from time to time). Personnel Policies PT, Temporary and Seasonal employees Page4of8 VACATION LEAVE A. Regular part-time employees shall accrue pro-rated annual vacation leave in accordance with the following schedule (this does not apply to temporary or seasonal employees): Less than five (5) years .0385 hours vacation accrual per each regular hour worked (10 days/yr.) Completion of five (5) years .0575 hours vacation accrual per each regular hour worked (15days/yr.). Completion of ten (10) years .0769 hours vacation accrual per each regular hour worked (20 days/year). Completion of fifteen (15) years .0962 hours vacation accrual per each regular hour worked (25 days/year). B. Vacation time shall be taken in not less than one-quarter (IA) hour segments. C. Vacation leave may be used to supplement sick leave due to sickness or injury, but only after sick leave has been fully exhausted. D. An employee, or his designated beneficiary, in case of death, shall receive full payment for all earned vacation leave upon separation of service at the rate of his/her final rate of pay. E. Holidays which occur during a selected period for vacation leave shall not be charged against such vacation leave. F. The period selected by an employee for his vacation leave must have prior approval of the Department Director. G. Unless otherwise specified, an employee cannot be paid in lieu of taking his/her vacation, except upon separation. H. The Department Director or Division Manager will attempt to arrange vacation schedules and reallocate remaining duties on such a basis as to cause minimum interference with the normal functions and operations of the organization. The Mayor and/or Department Director or Division Manager shall have the discretion to determine respective vacation schedules and the system by which their respective employees are assigned vacation leave. I. Vacation pay will be at the employee's regular rate of pay. J. Upon separation, a regular part-time employee will be paid for accumulated vacation leave as follows: 1. Upon death, retirement, or separation of employment, the employee or his/her designated beneficiary shall receive full payment for all accumulated vacation leave. 2. Regular part-time employees - full payment of accumulated vacation leave. ADMINISTRATIVE LEAVE - The ~l~p_o._i.n_[j_ng__A_uthori~_t2~...3vi~h_~be May_o£~s__glT~.p_ro_~a..!,_May:~r may place Personnel Policies PT, Temporary and Seasonal employees 5 of 8 Page any regular part-time employee on paid administrative leave for up to 90 working days under circumstances which make it appropriate that the employee be absent from the workplace for reasons in the best interest of the City and/or employee (e.g. to diffuse a work-related or personal problem or to conduct an investigation, resolution or pendancy of procedures appropriate to the circumstances. The ._Al/p~jn~ A~u[h~!'g2cMayor may place other lawful conditions upon the employee on Administrative leave as are deemed appropriate _w_ith t.l~_e_~a~.p~_a~!p_ro_ ~_,2a_~!;y tl~e HOLIDAY LEAVE A. Regular part time employees shall receive pro-rated holiday time off based upon their average hours worked per day without loss of pay for those holidays which they would normally be scheduled to work as listed below: New Year's Day Martin Luther King Jr. Birthday Presidents Day Memorial Day Independence Day Labor Day Veterans Day Thanksgiving Day after Thanksgiving Christmas Day B. In addition, similar time off without loss of pay shall be granted for any other holiday which the City Council takes official action to observe. C. Holidays occurring on a Saturday shall be observed on the previous Friday. Holidays occurring on a Sunday shall be observed on the following Monday. D. Holidays must be taken as they occur and may not be accumulated. E. The employee must work the day before and the day after each holiday to be eligible for holiday pay with the exception of normal days off or excused absences. LEAVE OF ABSENCE WITHOUT PAY Regular part-time employees may be granted leave of absence without pay for sickness, disability, or other good and sufficient reasons, which are considered to be in the best interests of the City as follows: A. The Department Director may authorize up to thirty (30) calendar days leave without pay to a regular part time employee of their respective departments. B. The Mayor may authorize additional leave without pay for up to one (1) year upon approval of the City Council. C. Pay step anniversary date shall be adjusted based upon the length of time a regular part time employee is on leave without pay after 80 consecutive work hoars. D. Employees on leave without pay will not accumulate sick leave or vacation leave during their leave without pay nor be eligible for holiday pay. E. Employees on leave may not work for another employer during their leave unless such employment is part of the purpose of the leave (e.g. internships as part of an educational program). The determination of appropriate employment while on leave without pay shall rest solely with the Department Director. F. In the case of a request for an unpaid leave of absence due to a prolonged illness or Personnel Policies PT, Temporary and Seasonal employees Page 6 of 8 disability due to injury, such request must be accompanied by a request for FMLA and a physician's certificate identifying the illness or injury, explaining why the leave is needed, and estimating how long the illness or disability due to injury will continue. If the City so desires, the employee on leave shall be examined by a physician selected by the City. An employee on an unpaid leave of absence may be required to make his/her own and the City's regular contributions to the Insurance program. JURY DUTY/WITNESS LEAVE Regular part-time employees who are legally summoned to serve on a jury, or if subpoenaed as a witness for the City, shall be permitted absence with pay for the time required to perform such duty. If excused and/or released from such service, the employee should report for his regular employment, provided however, that at least two (2) hours remain during the regular workday. Any juror or witness fees received by the employee for the performance of such duties shall be assigned to the City. OCCUPATIONAL DISABILITY LEAVE (Worker's Compensation) A. DEFINITION - Paid absence from work due to injury or illness incurred while on duty. B. WORKERS' COMPENSATION BENEFITS - Regular part-time, temporary, seasonal or extra help employees who are on occupational disability leave as the direct result of the employee having sustained an on-the-job injury/illness may be eligible to receive Workers' Compensation Benefits in accordance with RCW requirements. C. SUPPLEMENTAL LEAVE - Regular part time employees may utilize sick leave, vacation leave or any other leave they have accumulated to supplement their pay under this section up to a maximum of one hundred percent (100%) of the employee's normal base pay (excludes Overtime and any other special pay) in effect at the time of the sickness/injury. This does not apply to Temporary, seasonal workers or extra help. COMPENSATORY LEAVE A. PURPOSE - To provide compensation to honrly regular part-time employees who are not exempt from FLSA, for time worked in excess of 40 work hours in a consecutive seven (7) day period, in lieu of paid overtime. B. AUTHORITY - Compensatory Leave shall be granted only upon approval at the discretion of the employee's DepartmenffDivision Director/Manager. C. ACCRUAL - It shall be granted on a 1 to 1.5 basis (1 hoar worked = 1.5 hours compensatory leave). Eligible employees may accrue up to a maximum 50 hours. Employees who have accrued the maximum of hours shall be paid overtime for any additional overtime hours over the maximum. Employees shall be permitted to use accrued compensatory time within a reasonable period after it is acquired if it does not unduly disrupt the operations of the City. REDUCTIONS IN FORCE (RIF) OR REDUCTION IN HOURS The Mayor may abolish a position or reduce the hours worked of a regular part time employee whenever such action is made necessary by reason of shortage of work or funds, or because of changes in the organization or any other reason deemed necessary by the City. DISMISSAL Personnel Policies PT, Temporary and Seasonal employees Page 7 of 8 A regular part-time, temporary, seasonal worker or extra help employee is an "at-will" employee, and may be discharged for any lawful reason, or without cause, except as otherwise provided by Charter, or ordinance. ABANDONMENT OF EMPLOYMENT Ifa regular part time, temporary or seasonal worker is absent for three (3) consecutive work days without: 1) notification to the City by the employee, or 2) in the case of an emergency situation in which the employee is physically unable to call in, a family member or friend may advise the City of the reason for the employee's absence, the employee shall be considered to have abandoned his/her position:, and ~:~;~::rat~:~n ~en~fit:: (if a?~l~ca~l~) s~al! ~e c:::~'::k:t::~ a:: ::~:i~::rati~;n :':',~m :zmFk;3'm:::~t ~3' :~ra:k:atk~n b3' t~e City. A regular part time employee may be reinstated to his/her position if the position is still vacant, by a showing of good cause to the Department Director, as applicable, subject to review/approval by the Mayor, of why notification was not possible within three (3) days. The decision of the Mayor shall be final. zKMENDMENTS Any amendments to this policy must be approved by the City Cotmcil. Personnel Policies PT, Temporary and Seasonal employees Page 8 of 8 ~ooc ~o~ oct ~o~ oct oct