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Home My WebLink About07/30/03 AGENDA FILE 239 ztth Si'reef · ~,remerton, WA 98337 · Phone (350) zi78-5280 · Fox (360} ~478-5251 CITY COUNCIL MEETING AGENDA JULY 30, 2003 1. PRE-COUNCIL STUDY SESSION: 5:00 - 5:30 P.M. in Council Conference Room A. General Council Business 2. CA~.~..~._~: 5:30 P.M. in Council Chambers A. Pledge of Allegiance B. Invocation 3. CONSENT AGENDA A. Minutes of Meeting - July 9, 2003 (#AB03-136) B. Minutes of Meeting - July 16, 2003 (#AB03-137) 4.CLAIMS/CHECK REGISTERS 5.COUNCIL MEMBER REPORTS 6.MAYOR'S REPORT 7. PUBLIC RECOGNITION - Comments limited to 3-minutes 8. NEW BUSINESS ~--. Appoint, ment of Lind.a .Streissgutb to the Bremerton PI.an. ning ~Commis~ion (#AB03-138) 0. 9. PUBLIC HEARINGS - ORDINANCES & RESOLUTIONS A. Ordinance [First Reading] setting the Mayor's Compensation through a separate Ordinance (#AB03-139) B. Ordinance [First Reading] regarding the Reorganization of the Departments of Finance and Administrative Services; creating a new Job Description for "Director of Capital Projects"; and modifying other Job Descriptions (#AB03-140) C. Ordinance [First Reading] approving Amendments to Ordinance No. 4839 relating to the City of Bremerton Fiscal Year 2003 Budget (#AB03-141) 10. ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING E-mail: citycouncil@ci.brernerton.wa.us · Web: www. ci.bremerton.wa.us CITY COUNCIL MEETING JULY 30, 2003 SPEAKERS LIST If you wish to make an announcement, inform the Council of an issue, or ask a general question...P/ease provide information below so staff will be able to contact you. Thank you. NAME TOPIC DATE SUBMITTED: July 17, 2003 BILL # 03- AGENDA BILL CITY OF BREMERTON 3 CITY COUNCIL SUBJECT: Minutes of Meeting - Committee Meeting Date: N/A July 9, 2003 COUNCIL MEETING Date: July ~0, 2003 Department: City Council Presenter: Carol Arcnds Phone: (360) 473-5280 SUMMARY: Attached are the minutes for the Council Meeting held July 9, 2003. ATTACHMENTS: Minutes for July 9, 2003 FISCAL IMPACTS (Include Budgeted Amount): 0 APPROVALS: DEPARTMENT DIRECTOR: CITY ATTORNEY: FINANCE DIRECTOR: MAYOR: FISCAL/BUDGET: .~,, '-~..~<. <~"'~'-'" CONSENT AGENDA [] OPERATIONS: COUNCIL PRESIDENT: RECOMMENDED MOTION: Move to pass the Consent Agenda as presented. COUNCIL ACTION: [] Approve [] Deny [] Table [] Continue [] No Action / TAPE #1899 CITY COUNCIL MEETING MINUTES July 9, 2003 The weekly meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4th Street, Bremerton, Washington, Wednesday, July 9, 2003, at 5:30 P.M., with Council President Carol Arends presiding. Council members present were Mike Short, Will Maupin, Ed Rollman, Daren Nygren, Cecil McConnell, and Wayne Olsen. Council members Mike Shepherd and Eric Younger were absent. Also present were City Attorney Roger Lubovich; Deputy City Clerk Paula Johnston; and Legislative Assistant Lori Smith. The meeting opened with the Pledge of Allegiance led by Council Member Cecil McConnell, followed by the invocation provided by Pastor Rick Bodrie of Calvary Chapel. Presi~,~nt Arends made the following announcements: 1. A Pre-Council session was held in the Council Conference Room to discuss updates to the meeting agenda; and 2. A Study Session will be held on Monday, July 14t~ at 5:30 P.M. to discuss "Amending the 2003 Budget". CON~ENT AGENDA A. Minutes of Meeting - June 11, 2003 (#AB03-120) B. Contract Award to A.M. James Company, Inc. for Reservoir No. 6 - Elevated Tank Repair and Seismic Upgrades (#AB03-121) C. Amendment No. 3 to Professional Services Agreement with Acres International for Security Assessment of Casad Dam and the Water System (#AB03-122) D. Renewal of Banking Services Contract with Bank of America (#AB03-123) #0025 M/S/C/U (McConnell/Olsen) Move to approve Consent Agenda as presented. CLAIllIIS & CHECK REGISTERS Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a listing that had been made available to the Council. #0065 MISICIU (McConnell/Olsen) On July 9, 2003, the Council approved payment for Check Numbers 282245 - 282490; EFT7722; EFT7725; EFT 7732 - EFT7739; and EFT7741 in the total amount of $3,671,857.98; Regular Payroll for the pay-period ending June 30, 2003 in the amount of $1,145,591.00; and Retiree Payroll for the pay-period ending June 30, 2003 in the amount of $138,445.16. COUNCIL MEMBERS Wayne Olsen announced that he was recently elected as Secretary for the Central Lions Club. Daren Nvclren announced the next District 3 neighborhood meeting would be held Tuesday, July 22, 2003 from 7:00 to 8:30 P.M. at the Manette Senior Center located at E. 13th & Nipsic. Ed Rtnqllman announced that the "First Friday Art Walk" events would be held this week due to the 4 of July holiday last week; indicated that he voted "no" regarding the CenCom tower for the Olalla area due to unanswered questions; thanked the sponsors of "Peanut Butter & Jam Sessions" and "Concerts Above the BoardwalK'; discussed his attendance at a neighborhood Block Watch meeting; and lastly, provided follow-up reports on several citizen concerns. TAPE# 1899 City Council Reg. Mtg. Minutes July 9, 2003 Page 2 of 4 Will Maupin reported on his attendance at the Floating Forum on the Argosy ship to discuss passenger-only ferry service; and also meetings of the Kitsap Transit Board and Kitsap Regional Coordinating Council. Carol Axends reported that she too attended a number of meetings including the Kitsap Regional Coordinating Council, CenCom, Kitsap Transit Board, and Kitsap Board of Health. MAYOR'S REPORT - On behalf of Mayor Bozeman, Sherril Huff Menees... · Announced the Concert on the Boardwalk series; · Introduced Jim Spencer, Parks & Recreation Director who announced several summer programs for children sponsored by the City of Bremerton; and · Introduced Bob Tulp, Operations Manager with the Public Works Department, provided a briefing on the upcoming "World Changers" program from July 19 through 26; PUBLI(:; RECOGNITION Don Larson shared his ideas for creating more landscaping for the downtown area. Carol A~tkineon invited the public to attend the first "Above the Boardwalk Concert Series" (at 2n" & Washington) beginning this Friday to hear "Junior Cadillac" from 6:00 to 8:00 P.M. Gordy Byrd explained his reasons for not supporting passenger-only ferry service. James Robinson and Zoltan Szioeth¥ from the Kitsap Regional Economic Development Council (KREDC), expressed their appreciation for the support from the City of Bremerton, and provided a presentation on the services their organization provides to the community. 8A - PI~/RCHASE AND SALE AGREEMENT FOR PROPERTY LOCATED AT KITSAP LAKE; AND R~LATED BUDGET ADJUSTMENT (#AB03-124): Jodi Wroblewski, Parks Department, summarized that in 2002, the City of Bremerton sold .18-acres of park land to Bremerton Chrysler for $51,000. The sale settled an encroachment issue by this business. Because the property was given to the City for park purposes, it was required that the City replace it with more park land. Two pieces of property were identified south of Kitsap Lake Park; a 10-acre parcel owned by John Branin and J.L. Heagy and a .87-acre parcel owned by Terry Ryon. Both properties were appraised by A.C.E PS, Inc. and were found to have significant wet-lands. After negotiating with the property owners and receiving the National Park Service approvals, the Parks & Recreation Department is prepared to purchase the two pieces of property as replacement for. 18-acres lost by encroachment. There were no comments from the public. #'1400 MISICIU (ShortJMaupin) Move to approve and authorize the Mayor to finalize and execute the Real Estate Purchase and Sale Agreements with John Branin & J.L. Heagy and Terry Ryon with substantially the same terms and conditions as contained in the proposed agreements. #1420 MISIClU (Short/Olsen) Move to approve the related Budget Adjustment subject to current City Administrative policies and procedures. TAPE# 1899 City Council Reg. Mtg. Minutes July 9, 2003 Page 3 of 4 9A - PUBLIC HEARING AND ORDINANCE NO. 4859 (SECOND READING) RELATING TO REGUt~ATORY LICENSES AND FEES (#AB03-.117): The first reading of this ordinance was heard on June 25, 2003. Mike Wilson, Finance Director, provided a brief report and was available to answer questions. There were no comments from the public. #.1550 M/S/C/U (Nygren/Olsen) Move to pass Ordinance No. 4859 on second reading. 9B - PI~iBLIC HEARING AND ORDINANCE NO. 4860 (SECOND READING) ADDING A NEW SECTION TO CHAPTER 2'1.02 OF THE BREMERTON MUNICIPAL CODE~ PROVIDING STANDARDS FOR THE SITING OF WIRELESS TELECOMMUNICATIONS FACILITIES (#AB0;~-t18): The first reading of this ordinance was heard on June 25, 2003. Paul Ro~ler$on, Planning Manager, provided a brief report and was available to answer questions. There were no comments from the public. #1600 MISICIU (Olsen/Short) Move to pass Ordinance No. 4860 on second reading. Wayne Olsen stepped out of the meeting at approx. 6:28 P M. and was not available for the following vote... 9C - P~IBLIC HEARING AND ORDINANCE NO. 4861 (SECOND READING) AMENDING CHAPTER 21.02 OF THE BREMERTON MUNICIPAL CODE, RELATING TO THE REGUI~ATION OF OFF-PREMISES SIGNS (#AB03-119): The first reading of this ordinance was heard on June 25, 2003. Paul Roaerson, Planning Manager, was available to answer questions; and Chris Hugo, Director of Community Development provided a suggested change for Section 5, Item (p)(5). Joe M~ntor strongly recommended that the Council not pass this ordinance, stating that it would not help, but rather hurt local businesses. He also suggested that Mr. Hugo rewrite this ordinance to address the concerns that this ordinance was too restrictive regarding "sandwich board" signs. Mr. Hut:lO clarified that he did not write the ordinance, but that the language was developed and submitted by a committee of citizens. Mr. Rol:lerson provided additional information to help explain the decisions made by the citizen committee. #2450 MISIClU (Short/Nygren) Move to pass Ordinance No. 4861 as amended, on second reading. (Wayne Olsen was not available for this vote) Wayne Olsen returned to the meeting at approx. 6:32 P.M. 9D- PI~BLIC HEARING AND ORDINANCE (FIRST READING) VACATING THE SOUTHERLY SlX FE~T OF EAST 31sT STREET BETWEEN OLYMPUS DRIVE AND SAUNDERS AVENUE (ft. AB-.1~5): Gene Sampley, Director of Public Works & Utilities, said that the City has initiated the vacation of the southerly six feet of East 31st Street between Olympus Drive and Saunders Avenue. This date has been scheduled for a public hearing in accordance with state law and TAPE# 1899 City Council Reg. Mtg. Minutes July 9, 2003 Page 4 of 4 the Bremerton Municipal Code for first reading on the proposed ordinance on the subject property. The vacated area will be incorporated into the abutting City owned property to provide adequate area for fire station expansion. This is a Class ! Right-of-Way and compensation is not required in accordance with BMC 11.20.080. There were no comments from the public. #2605 MISIClU (McConnell/Rollman) Move to approve the attached ordinance on first reading, vacating the southerly six feet of East 31st Street Right-of-Way between Olympus Drive and Saunders Avenue. With no further business, the regular meeting of the City Council was adjourned at 6:50 P.M. Prepared and Submitted by: LORI SMITH Legislative Assistant Attest: PAULA JOHNSTON, Deputy City Clerk CAROL ARENDS, City Council President City of Bremerton CNP JIIslcge DATE SUBMITTED: July 17, 2003 BILL # b,~ AGENDA BILL CITY OF BREMERTON 3 CITY COUNCIL SUBJECT: Minutes of Meeting - Committee Meeting Date: N/A July 16, 2003 COUNCIL MEETING Date: July 23, 2003 Department: City Council Presenter: Carol Arends Phone: (360) 473-5280 SUMMARY: Attached are the minutes for the Council Meeting held July 16, 2003. ATTACHMENTS: Minutes for July 16, 2003 FISCAL IMPACTS (Include Budgeted Amount): 0 APPROVALS: DEPARTMENT DIRECTOR: CITY ATTORNEY: FINANCE DIRECTOR: MAYOR: OPERATIONS: COUNCIL PRESIDENT: RECOMMENDED MOTION: Move to pass the Consent Agenda as presented. COUNCIL ACTION: [] Approve [] Deny [] Table [] Continue [] No Action TAPE #1900 CITY COUNCIL MEETING MINUTES July 16, 2003 The weekly meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4th Street, Bremerton, Washington, Wednesday, July 16, 2003, at 5:30 P.M., with Council President Carol Arends presiding. Council members present were Mike Short, Will Maupin, Eric Younger, Ed Rollman, Daren Nygren, Cecil McConnell, and Wayne Olsen. Council member Mike Shepherd was absent. Also present were City Attorney Roger Lubovich; Deputy City Clerk Paula Johnston; and Legislative Assistant Lori Smith. The meeting opened with the Pledge of Allegiance led by Council Member Cecil M¢Connell, followed by the invocation provided by Pastor Randy Fulton of Silverdale Baptist Church. Presidgnt Arend,~ made the following announcements: 1. A Pre-Council session was held in the Council Conference Room to discuss updates to the meeting agenda; 2. The discussion on the Community Development Block Grant (CDBG) Plan Development was postponed until next week on July 23; and 3. A Study Session will be held immediately following the Council Meeting in the Council Conference Room to discuss "RESIDENTIAL PARKING PROPOSALS". CONSI~NT AGENDA A. Confirmation of Robert K. Tomlinson as Civil Service Officer/Human Resources Assistant (#AB03-126) #0030 M/S/C/U (McConnell/Olsen) Move to approve Consent Agenda as presented. CLAIM~ & CHECK REGISTERS Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a listing that had been made available to the Council. #0050 M/S/C/U (Younger/McConnell) On July 16, 2003, the Council approved payment for Check Numbers 282491; 282501 through 282741; EFT7745 and EFT7746 in the total amount of $602,805.94. COUNCIL MEMBERS Will M;llupin reported on his attendance at the Puget Sound Regional Coordinating Council's Growth Management Policy Board meeting he recently attended in Seattle. Eric Y0~un~ier apologized to the Council for missing several meetings in the last few months due to being out of town on business; and he was sad to learn that former Mayor Gene Nelson passed away. Ed Rollman discussed his attendance at several events including First-Friday Art Walk activities, the Open House for the new Puget Rental Owners Association (PROA) offices, and a walking tour of the construction site for the new Hotel & Conference Center. He also established that no decision has yet been made by the Council regarding the proposed tunnel. 7 TAPE# 1900 City Council Reg. Mtg. Minutes July 16, 2003 Page 2 of 4 Daren Nvoren reiterated previous comments regarding the tunnel; thanked Chief Al Duke for his assistance in watering trees recently planted by "Kitsap Trees"; and announced the next District 3 neighborhood meeting would be held on Tuesday, July 22 from 7:00 to 8:30 P.M. Wayne Oleen discussed his attendance at the Military Affairs Committee meeting at the Bremerton Area Chamber of Commerce where they discussed potential base closures; and announced the next District 1 & 2 Town meeting would be held on Thursday, August 21 from 7:00 to 9:00 P.M. at the Sheridan Park Recreation Center to hear a presentation on the proposed Pedestrian Tunnel, and provide an opportunity for citizen input. Carol Arends also attended several of the events previously mentioned. MAYOI~'S REPORT - Mayor Bozeman... · Noted that Chief Al Duke recently returned from Mexico where he volunteered his time to improve homes in that area; and also acknowledged Bob Tulp for his efforts in working with WORLD CHANGERS to provide home repairs to homes in the local area; · Discussed the importance of several upcoming bond issues; · Congratulated Jim Spencer, Parks & Recreation Director, and GreR Meakin for their work with CAMP SPARKY; · Was pleased at the success of the first in a series of CONCERTS AT EVERGREEN PARK; · Thanked the Council for scheduling a Study Session next July 24 to hear a presentation on proposed reorganization of the City's Administration and Finance Departments; and · Announced the UNITED WAY Campaign would soon begin. PUBLIC RECOGNITION Allen Shute was concerned that certain businesses located in the City were not in compliance with current American Disability Act (ADA) laws. Mike H~ath was pleased to see all of the projects going on in the City, and hoped that serious consideration would be made to create a boardwalk from downtown to Evergreen Park. Tiny Collins was impressed with the actions of several Bremerton Police Officers after witnessing them "in action" during a recent raid of a drug house. Don Larson displayed a sign soon to be installed around the area by the Washington State Department of Transportation to promote that "Clean Water is Everybody's Business". 8A- APPROVAL OF 2003 KPS CONTRACTS (#AB03-127): Carol Conley, Human Resources Director, was here to seek the approval and authorization for the formal execution of the 2003 contracts between the City and Kitsap Physicians (KP$) for employee group health insurance coverage. The new contracts, which were negotiated on our behalf by our benefits consultants, WILLIS OF SEATTLE, reflect a 10.53% rate increase above 2002 levels. There were no comments from the public. #0909 MISIC/U (Younger/Short) Move to approve the 2003 KPS premium rates, underwriting criteria and the contracts between the City and KPS, and authorize the Mayor to execute said contracts. TAPE# 1900 City Council Reg. Mtg. Minutes July 16, 2003 Page 3 of 4 9A- PUBLIC HEARING AND ORDINANCE NO. 4862 (SECOND READING) VACATING THF SOUTHERLY SlX FEET OF EAST 31sT STREET BETWEEN OLYMPUS DRIVE AND SAUNIpERS AVENUE (#AB-125): The first reading of this ordinance was heard on July 9, 2003. Mike M, echam, City Engineer, was available to answer any questions. There were no comments from the public. #0975 M/S/C/U (McConnell/Nygren) Move to pass Ordinance No. 4862 on second reading, vacating the southerly six feet of East 31st Street Right-of-Way between Olympus Drive and Saunders Avenue. 9B - P~JBLIC HEARING AND RESOLUTION NO. 2896~ APPROVING THE 2004-2009 SlX YEAR TRANSPORATION IMPROVEMENT PLAN (#AB03-'128): Mike Mecham, City Engineer, explained that the Six-Year Transpodation Improvement Plan is prepared pursuant to RCW 35.77.010 and RCW36.81.121. The Plan is updated annually and filed with the Secretary of Transportation, Local Programs Office. It is intended as a planning tool for the local, State, and Federal transportation funding entities. The attached plan has been prepared for City Council approval by Resolution, and will be submitted to the Washington State Department of Transportation. There were no comments from the public. Wayne Olsen asked if there would be additional Public Hearings to provide an opportunity for citizens to have input on the Lower Wheaton Way off-ramp. Gene Sample, Public Works & Utility Director, stated that there are no current plans to provide additional hearings to those that have already been held, but would accommodate a request if there was enough interest. Mr. YoUn;ler clarified that regardless of references made in the current plan, no decision has yet been made regarding the proposed Pedestrian Tunnel. Ed Rollman expressed his concerns that the dangers at the crosswalk at State Street & Burwell were still not being addressed. Mr. Mecham explained that although this intersection is still brought to their attention on a regular basis, he believes that the best alternatives are already in place. #1560 M/SIC (Nygren/Short) Move to approve Resolution No. 2896, which approves the City's 2004-2009 Six Year Transportation Improvement Plan, and direct the Mayor to forward the Resolution and Plan to the Department of Transportation, Local Programs Office. Voted in favor of the Motion: Maupin, Short, Nygren, and Arends Voted opposed to the Motion: Younger, Olsen, McConnell, and Rollman Motion failed: 4-Yes; 4-No TAPE# 1900 City Council Reg. Mtg. Minutes July 16, 2003 Page 4 of 4 With no further business, the regular meeting of the City Council was adjourned at 6:24 P.M. The Council reconvened in the Council Conference Room for a Study Session to discuss "RESIDENTIAL PARKING PROPOSALS". Prepared and Submitted by: LORI SMITH Legislative Assistant Attest: PAULA JOHNSTON, Deputy City Clerk CAROL ARENDS, City Council President City of Bremerton CNPJ/Is/cge /0 DATE SUBMITTED: %21-03 BILL AGENDA BILL CITY OF BREMERTON 8 CITY COUNCIL SUBJECT: Mayor's recommendation for Committee Meeting Date: July 29, 2003 appointment to the Bremerton Planning COUNCIL MEETING Date: July 30, 2003 Commission ~--. ,~'.~,epamnent: Executive ~,_~ Presenter: Sherril HuffMenees ~ ~~_p~one: 478-5268 SUMMARY: There is a vacancy on the Planning Commission created by the resignation of Joan Dingfield after 8 years of service on the Commission. Mayor Bozeman recommends the appointment of Linda Streissguth to fill the vacancy. ATTACHMENTS: Application of Linda Streissguth for appointment to the Bremerton Planning Commission. Statement of qualifications for Linda Streissguth. FISCAL IMPACTS (Include Budgeted Amount): N/A APPROVALS: DEPARTMENT DIRECTOR: CITY ATTORNEY: FINANCE DIRECTOR: FISCAL/BUDGET: " CONSENT AGENDA [] COUNCIL PRESIDENT: RECOMMENDED MOTION: Confirmation of Linda Streissguth to the Bremerton Planning Commission effective immediately. COUNCIL ACTION: [--] Al>prove [--] Deny [--] Table [~ Continue [-] No Action t{ APPLICATION FOR CITY BOARDS/COMMISSIONS/COMMITTEE NOTE: As an applicant for a City Board, Commission or Committee, your name, address, and telephone number will be available to the press and public. You will be contacted before any action is taken on your appointment. (Please type or print clssHy) DATE: __7-21-03__ NAME: __ Linda Streiss;lUth HOME ADDRESS: I STATE WA ZIP CODE~ OCCUPATION: Municipal Liaison Manager EMPLOYER: Puget Sound Energy WORK PHONE: E-MAIL: ~ BUSINESS ADDRESS: EDUCATION: see attached LOCAL REFERENCES (name & phone number): Jsssica Kennedy, Bremerton Planning Commission 479-7004 Christo=her Huao. Bremerton Planninl; Director 478-5290 I AM INTERESTED IN SERVING ON (please check one or more): ( ) Disability Action Committee (XX) Planning Commission (18 yrs. & older) ( ) Civil Service Commission(18 yrs. & older) ( ) Parks & Recreation Commission ( ) Urban Forest Committee ( ) Ethics Commission ( ) Public Access Citizens Advisory Committee ( ) Parking Advisory Board ( ) Community Development Block Grant ( ) Solid Waste Management Advisory Committee ( ) Bremerton Housing Authority ( ) Youth Council ( ) Board of Appeals, Housing/Building Codes ( ) Safe Streets Steering Committee ( ) Mayor's Select Committee on Law ( ) Citizen's Commission on Council Salaries Enforcement ( ) Other Is this an application for reappointment? No If yes, how many years have you served on this commission/committee? Please turn page -* WHY ARE YOU APPLYING FOR THIS APPOINTMENT? Volunteerism has always been an important aspect of my professional and personal life. I am fortunate to work for a company that places a high value on involvement in the community and to have a family who participates actively in civic and social causes. I would find it personally rewarding; to utilizin¢3 my training and experience as a member of the Planning Commission. WHICH OF YOUR PERSONAL AND/OR PROFESSIONAL INTERESTS PROMPTED YOU TO APPLY FOR THIS APPOINTMENT: Through work on the "Shaping Brsmerton" process, I became interested in the success of updatin;I the City's Comprehensive Plan. I believe successful implementation will help insure present development it adequately planned for and accommodated, and that the Bremerton of tomorrow will remain a p~ace where people choose to reside. HAVE YOU SERVED ON ANY OTHER BREMERTON BOARD, COMMISSION, COMMITTEE OR TASK FORCE? IF YES, PLEASE LIST: "Shaping Bremerton" Coordination Council Land Use Committee and Boundary Review group PLEASE LIST YOUR QUALIFICATIONS FOR THIS APPOINTMENT (INCLUDE SKILLS, ACTIVITIES, TRAINING, EDUCATION): Member, Amenlcen Institute of Certified Planners (AICP) Land Planner, Puget Sound Ener;ly - (previously held position); key responsibilities included seven years exr)erience in environmental and land use permitting within multiple Pu;let Sound iurisdictions, r~view of municipal land use activities includin9 zoning codes, ordinance chan;les, and Comprehensive Plans. WHAT ARE YOUR COMMUNITY INTERESTS (COMMITTEES, ORGANIZATIONS, SPECIAL ACTIVITIES)? See attached. We welcome your willingness to serve Bremerton. Please return this completed form to: Mayor's Office (360) 478-5266 239 4th Street (360) 478-5883 FAX Brsmerton, WA 98337 E-mail: mayor(~ci.bremerton.wa.us Linda E. $~miss~uth, AICP Municipal Liaison Manager, Puget Sound Energy Olympic Peninsula Districts & Whidbey Island Key Responsibilities Negotiate and administer special contracts addressing variety of operational issues; Manage PSE's relationship with Federal, State and Local jurisdictions; Review jurisdictional standards and policies as they relate to PSE operations; Coordinate six-year capital improvement planning process Education Bachelor of Science - Business Administration Member, American Institute of Certified Planners (AICP) Certificate in Management Studies Washington State Certificate in Real Estate Other Organizational Experience Shaping Bremerton, Coordinating Council member City of Bremerton, Comprehensive Plan Land Use Review Committee Federal Agency Liaison Committee, International Right-of-Way Association Past Regional Chair, International Right-of-Way Association Past member, Peninsula Emergency Operations Center Advisory Board President, Thurston County Taxpayers' Association Past Chairman, West Olympia Rotary Youth Exchange Program Joint Utility Implementation Team, WSDOT Control Zone Policy Coordinator, Puget Power Consumer Panels for Environmental Externalities, Growth Management Legislation, and Transmission Corridor Siting Facilitator, Puget Power Economic Development Summits within various Jurisdictions Past Loaned Executive/Planning & Allocation Committee, United Way DATE SUBMITTED: 7/28/03 BILL # O 3-- t~ AGENDA BILL CITY OF BREMERTON ,~am~ CITY COUNCIL SUBJECT: Committee Appointment for Committee Meeting Date: 7/.~q/,.? ', EMS Levy Voters' Pamphlet COUNCIL MEETING Date: 7/30/03 Department: City Council Presenter: Council President Phone: ~+T~,~ -, ~?- ~ ~' SUMMARY: On July 23rd, the City Council passed Resolution #2895 placing the Property Tax Levy to fund Emergency Medical Services on the September 16, 2003 ballot. If the City desires to participate in the committee selection process for the local voters pamphlet, it must appoint persons known to favor or be against the measure to serve on the 'Pro' and 'Con' committees. Membership is limited to three persons per committee. It is recommended that City Council appoint Charles Shorrock, Thomas Moore and Sondra McKiernan to the Pro Levy committee. All are residents of Bremerton. No citizens have come forward to be appointed to the committee against this measure. ATTACHMENTS: Memo from Ron McKeiman, Battalion Chief, BFD FISCAL IMPACTS (Include Budgeted Amount): N/A APPROVALS: DEPARTMENT DIRECTOR: CITY ATTORNEY: ~~ ~~ FINANCE DIRECTOR: MAYOR: FISCAL/BUDGET: ~, ~-F~.-~ :k?,.~ ~ , ti /'7 , ;, CONSENT AGENDA [] OPERATIONS: ,-.-- ,.X k~ ~_k~(:.~,,. .......... COUNCIL PRESDENT: ~ ~;?/- .(~-~ . ~c~_: .~z~'r/z_. RECOMMENDED MOTION: I move to approve the Voter Pamphlet Pro Statement Committee consisting of Charles Shorrock, Thomas Moore, and Sondra McKieman. COUNCIL ACTION: [] Approve [] Deny [] Table [] Continue [] No Action From: Ron McKiernan To: Johnston, Paula Date: 7/28/03 3:15PM Subject: Re: EMS Levy Ballot Measure Committees Paula, the committee is as follows; Charles Shorrock 3549 Rasmussen Lane Thomas Moore 3524 Parker Lane Sondra McKieman 3525 Parker Lane All 98310 and city residents/voters Sherril already has these names. Thanks RM >>> Paula Johnston 07/28/03 12:47PM >>> Dear Suzanne, As of today, July 28th, the City Council office has not had any citizens inquire or volunteer to participate on the Con Committee for the EMS Property Tax Levy. The City Council, our legislative authority, will not be appointing a Con Committee. Please advise the Local Voters' Pamphlet Committee. Thanks. pj Paula Johnston, Deputy Clerk City of Bremerton 239 4th St, Bremerton WA 98337 (360)478-5311 (380)478-5200 fax oiohnston~ci.bremerton.wa.us CC: Al Duke DATE SUBMITTED: ?- / ~ / / ~ ~ ' '-- BILL#_ ~-/, AGENDA BILL CITY OF BREMERTON q A CITY COUNCIL SUBJECT: PUBLIC HEARING ON Committee Meeting Date: July 22, 2003 ORDINANCE SETTING THE MAYOR'S COUNCIL MEETING Date: July 30 and Aug. 13, COMPENSATION THROUGH A 2003 SEPARATE ORDINANCE Department: City Attorney's Office Presenter: Roger A. Lubovich Phone: 473-2345 SUMMARY: Section 2 of Ordinance No. 4357 established the Mayor's compensation through the budget. The proposed ordinance repeals section 2 of Ordinance No. 4357 and establishes the Mayor's salary and benefits by ordinance outside of the annual budget process. The ordinance does not change the current salary. ATTACHMENTS: Proposed Ordinance FISCAL IMPACTS (Include Budgeted Amount): None, the M ' ' ayor s current salary is the same as established in the proposed ordinance. APPROVALS: DEPARTMENT DIRECTOR: CITY ATTORNEY: FINANCE DIRECTOR: MAYOR: ~---~ ~'~ FISCAL/BUDGET: OPERATIONS: CONSENT AGENDA [] COUNCIL PRESIDENT: RECOMMENDED MOTION: 1. I move to approve the proposed ordinance on first reading. 2. I move to pass Ordinance No. on second reading. COUNCIL ACTION: [] Approve [] Deny [] Table [] Continue [] No Action /5' ORDINANCE NO. AN ORDINANCE of the City Council of the City of Bremcrton, Washington, rq~ealing Section 2 of Ordinance No. 4357, which established the Mayor's compensation through the budget and gurther setting the Mayor's compensation by separate ordinance and codi£ying the same as a new chapter of the Brcmerton Municipal Code. WHEREAS, pursuant to the City Charter, the Mayor's salary is set by ordinance; and WHEREAS, Section 2 of Ordinance No. 4357 provides that the Mayor's salary is established by the budget; and WHEREAS, the current salary for the Mayor for fiscal year 2003 was established pursuant to Budget Ordinance No. 4839 establishing the 2003 fiscal year budget; and WHEREAS, the City Council desires to repeal Section 2 of Ordinance No. 4357 and set the Mayor's compensation by separate ordinance and codifying the same as a new chapter of the Bremerton Municipal Code rather than setting the compensation through the budget; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION1. Section 2 of Ordinance No. 4357 establishing the Mayor's salary through the budget is hereby repealed. All compensation paid to the Mayor pursuant to and consistent with Section 2 of Ordinance No 4357 is hereby ratified. SECTIONZ There is hereby created a new chapter, Chapter 2.03 of the Bremerton Municipal Code, entitled "Mayor" to read as follows: CHAPTER 2.03 MAYOR 2.03.010. Compensation. Beginning January 1, 2003, the Mayor of the City shall receive a base salary of Eighty Two Thousand Seven Hundred Ninety Six dollars ($82,796) per year plus benefits and annual cost of living increases, if any, as provided to the management and professional employees of the City pursuant to Chapter 2.50 BMC. 1 Mayor's Salary SECTION3. Severabilitg. If any one or more sections, subsections, or sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Ordinance and the same shall remain in full force and effect. SECTION 4. Effective Date. While this ordinance shall take effect and be in force ten (10) days from and after its passage, approval and publication as provided by law, the Mayor shall begin receiving the salary set forth in this ordinance effective January 1, 2003. APPROVED by the City Council thc day of ., 2003 PASSED by the City Council the day of ,2003 CAROL ARENDS, Council President Approved this day of ., 2003 CARY BOZEMAN, Mayor ATTEST: APPROVED AS TO FORM: KATHLEEN MCCLUSKEY, City Clerk ROGER A. LUBOVICH, City Attorney PUBLISHED the day of ,2003 EFFECTIVE the day of ., 2003 ORDINANCE NO. R:\LEGAL\Ordinances~ExecutivehMayor's Salaryl .doc 2 Mayor's Salary ORDINANCE NO. AN ORDINANCE of the City Council of the City of Bremerton, Washington, repealing Section 2 of Ordinance No. 4357, which established the Mayor's compensation through the budget and further setting the Mayor's compensation by separate ordinance and codifying the same as a new chapter of the Bremerton Municipal Code. WHEREAS, pursuant to the City Charter, the Mayor's salary is set by ordinance; and WHEREAS, Section 2 of Ordinance No. 4357 provides that the Mayor's salary is established by the budget; and WHEREAS, the current salary for the Mayor for fiscal year 2003 was established pursuant to Budget Ordinance No. 4839 establishing the 2003 fiscal year budget; and WHEREAS, the City Council desires to repeal Section 2 of Ordinance No. 4357 and set the Mayor's compensation by separate ordinance and codifying the same as a new chapter of the Bremerton Municipal Code rather than setting the compensation through the budget; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Section 2 of Ordinance No. 4357 establishing the Mayor's salary through the budget is hereby repealed. All compensation paid to the Mayor pursuant to and consistent with Section 2 of Ordinance No 4357 is hereby ratified. SECTION 2. There is hereby created a new chapter, Chapter 2.03 of the Bremerton Municipal Code, entitled "Mayor" to read as follows: CHAPTER 2.03 MAYOR 2.03.010. Compensation. Beginning January 1, 2003, the Mayor of the City shall receive a base salary of Eighty Two Thousand Seven Hundred Ninety Six dollars ($82,796) per year plus benefits and annual cost of living increases, if any, as provided to the non ~epa~ment ~'.'recters ef t~e C:.ty. management and professional employees of the City pursuant to Chapter 2.50 BMC. 1 Mayor's Salary SECTION& Severability. If any one or more sections, subsections, or sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Ordinance and the same shall remain in full force and effect. SECTION4. Effective Date. While this ordinance shall take effect and be in force ten (10) days from and after its passage, approval and publication as provided by law, the Mayor shall begin receiving the salary set forth in this ordinance effective January 1, 2003. APPROVED by the City Council the day of ,2003 PASSED by the City Council the day of ,2003 CAROL ARENDS, Council President Approved this day of .2003 CARY BOZEMAN, Mayor ATTEST: APPROVED AS TO FORM: KATHLEEN MCCLUSKEY, City Clerk ROGER A. LUBOVICH, City Attorney PUBLISHED the day of ,2003 EFFECTIVE the day of ,2003 ORDINANCE NO. R:~LEGAL\Ordinances~Executive'u'Vlayor's Salary.doc Mayor ~s Salary DATE SUBMITTED: July 17, 2003 BILL # 03 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Public Hearing and Ordinance Committee Meeting Date: July 24, 2003 regarding the restructuring of the Depts. Of COUNCIL MEETING Date: July 30, 2003 Finance and Administrative Services, Department: Finance Department creating a new job description for Director of Presenter: Michael Wilson Capital Projects and modifying other job Phone: 473-5590 descriptions SUMMARY: The Administration is proposing to combine the departments of Administrative Services, Finance and ~l//~to the new Departmem of Administration and Finance. This new department would be comprised of the divisions of Finance,/ll~/~City Clerk, BKAT and Information Technology and would offer more effective integration of programs to better serve citizens and city departments. Job descriptions and salary ranges need to be modified or created for Director of Capital Projects, Finance Officer, Director of Administration and Finance, City Clerk and Civil Service Officer/HR Specialist. ATTACHMENTS: 1) July 8, 2003 Memorandum; 2) Ordinance; 3) Five new job descriptions FISCAL IMPACTS (Include Budgeted Amount): There would be an annual salary savings to the General Fund of $10,560 based on the highest step of the salary bands of the five positions proposed to be changed. APPROVALS: DEPARTMENT DIRECTOR: -,~c,~ /~. ~t)r//~. ,.. CITY ATTORNEY: FINANCE DIRECTOR: FISCAL/BUDGET: ~-~ ( ~/."'.~2.--~. CONSENT AGENDA[-] COUNC r PRESIDENT: RECOMMENDED MOTION: 1. Move to approve the proposed ordinance on first reading. 2. Move to pass Ordinance No. on second reading and to approve the job descriptions and corresponding salary bands for the Director of Capital Projects, Director of Administration and Finance, Finance Officer, City Clerk and Civil Service Officer/HR Specialist and to appoint Kathleen McCluskey to the position of Director of Capital Projects and Michael Wilson to the position of Director of Administration and Finance. COUNCIL ACTION: [] Approve [] Deny [] Table [] Continue [] No Action Departments of Administrative Services and Finance Current Staff Proposed Staff Director ~Adt~ini~ Services (C~ Cled() Directs- of Capital Projects (shift to E ,(:~on. Dey. Dept.) Director o~Flnaace {Ci~ Treasurer) Dire~lor of Adminl~-~ion and FinanCe (C~ Treasurer Assistant Cit~ Tre~urer Assistant C~ Treasurer Temporar~ Accountant Fi,-mnce Officer BKAT Mana~ler BKAT Manac~er Information Technok~y Manager Information Technolo~l¥ Manager BudGet Analyst Budget Analyst Office Assistant Sr. Specialist Office Assistant Sr. Specialist Pa~/roll Specialist Payroll Specialisit Network Admin. Tech Lead Network Admin. Tech Lead Accounting Assistant Senior (3) Accountin~l Assistant Senior (3) Accountin~ Assistant II (2) Accountin9 Assistant II (2) PC Technician (2) PC Technician (2) Customer Service/PC Technician Customer ServicelPC Technician Indicates changes to posi~ons Revised July 16, 2003 II. Ordinance No. __- Department of Administration and Finance Organization Ordinance Action Item I Council Action Proposed new Department of Administration and Finance to include the Divisions of Finance, City Clerk, Information Technology, ~ and BKAT · Option 1: Include Human Resources as a division within the Amend Ordinance to include the new Depm h~ent of Administration and Finance (proposed by Human Resources Department the Mayor and and Director of Finance) · Option 2: Delete Human Resources as a division of the Approve Ordinance as Department of Administration and Finance submitted Action Item 2 Change name to Department of Finance andAdtninistration Amend Ordinance to reflect change in the Department name Iq Department of Finance 23g Fourth Street, Bremerton, WA 98337 Telephone: 360-478-5590 Fax: 360-478-5200 mwilson@ci, bremer~on, wa. us Michael R. Wilson, Director of Finance TO: Carol Arends, Council President Bremerton City ~oanci. l members FROM: DM~;ehctgoe Ir oR~. FWid~.; (______~ SUBJECT: Administrative Services and Finance O~ganization DATE: July 8, 2003 Issue: At the beginning of FY 2002, the core positions of Director of Administrative Services/City Clerk, City Treasurer and Asst. City Treasurer existed within the Department of Administrative Services. This personnel structure was subsequently changed to the corresponding positions of Director of Finance (City Treasurer duties integrated into this position), Asst. City Treasurer, and the later addition of a temporary Accountant. The resulting impact to our department has been: 1) the current Administrative Services Director/City Clerk is no longer working for Administrative Services and Finance but is being funded out of the Administrative Services budget; 2) the Finance Department's "temporary" accountant position goes away in less than two months leaving the department without critically-needed accounting support; 3) the Assistant City Treasurer and other staff are assuming new and additional responsibilities due to these organizational disruptions; 4) the General Fund, which is already is poor financial health, is subsidizing project management services for various capital projects; and 5) the current Director of Finance is supervising these departments/ divisions withotlt the propor job description and title. The Depashnents of Administrative Services and Finance have functioned in a state of organizational dysfunction over the last several months resulting in the need for immediate action for changes to the organization structure. Propoaal: Combine the departments of Administrative Services, Finance and .... ato the new Department of Administration and Finance, restructure job descriptions and salaries, and make budget amendments to appropriately charge the proper funds to where the services are performed. This new department would be comprised of the divisions of Finance, ~' ~ . City Clerk, BKAT and Information Technology. Job D~criptlons: There are five positions within this organizational structure that need changes to their respective job descriptions (see attached) and salary ranges: · Create new position of Interim Director of Capital Projects (position expires on December 31, 2003) - set salary band at the same level as the former Admin. Services Director position (pay band 19) · Director of Finance (change to Director of Administration and Finance and delete the position of Admin. Services Director/City Clerk) - maintain duties of City Treasurer under this position and increase salary bund by one level (pay band 20) · Deputy City Clerk (change to City Clerk) - no change to salary band (band level 12) · Former City Treasurer (change to Finance Officer) - the accounting duties of the City Treasurer position should be shifted to the Finance Officer; decrease salary band by two levels (pay band 16) · Civil Service Officer/HR Specialist (change to Civil Service Officer/HR Assistant) - decrease salary band by three levels (pay band 8) Financial Impact/Benefit: This reorganization and funding proposal would result in two favorable financial impacts. First, if project and financial management services are permitted to be charged to the respective capital project funds, there would be a positive f'mancial impact of approximately $103,000 to the General Fund. Second, the proposed salary range changes would provide an annual salary savings to the General Fund of an additional $10,560. The new position of Interim Director of Capital Projects salary and benefits should be charged to those capital projects that this position provides project administration services to (e.g., Public Safety projects, Govemmem Center). The estimated distribution of cost is as follows: Public Safety Fund - $74,750 (65%); Govt. Center Fund - $28,750 (25%); and General Fund - $11,500 (10%). Please note that no Fire and Police staff planning or project support services are proposed to be charged to these capital project funds, only project management services provided either by an architect/consultant and/or the Interim Director of Capital Projects. The restructuring of the Departments of Finance and Administrative Services will result in a logical and practical integration and alliance of programs under one central administrative structure with focus on providing the following benefits: 1) Enhanced financial, administrative, human resources, communications and process management. 2) Improved accounting/10udgeting within the capital project funds and accountability of service costs rendered to those capital project funds. 3) Enhanced efficiencies within the departments and improved financial consultation, coordination and policy guidance to the Mayor and City Council. 4) Improved coordination of payroll and benefits administration, labor negotiations, and personnel policies and procedures development. ORDINANCE NO. AN ORDINANCE of the City Council of the City of Bremerton, Washington, amending Chapter 2.05 of the Bremerton Municipal Code relating to departmems and directors; repealing Chapter 2.08 relating to the Administrative Services Department; ~ repealing Chapter 2.09 relating to the Finance Department, and enacting a new Chapter 2.09 entitled "Department of Administration and Finance" restructuring certain departments and establishing divisions reporting to the Director of Administration and Finance. WHEREAS, Title II of the Bremerton Municipal Code sets forth the structure of the depaxtments of City government; and WHEREAS, the City Council desires to restructure certain departments by repealing Chapter 2.08 entitled "Administrative Servioes Departmem," c,~n_,~_ ,~ ,~,~ ~.:.~ ,,u..~..~ ..... ..~ov.~.~oD ......... ~v~--~---r~ ....... '" Chapter 2.09 entitled "Finance Departmem" and enacting a new Chapter 2.09 establishing the Department of Administration and Finance and re-designating certain departments as divisions within the Departmem of Administration and Finance; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION1. Chapter 2.08 of the Bremerton Municipal Code entitled "Administrative Services Department" is hereby repealed in its entirety. SECTION2. Chapter 2.05 of the Bremerton Municipal Code entitled "Departments and Directors" is hereby amended to read as follows: Chapter 2.05 DEPARTMENTS AND DIRECTORS 2.05.010 DEPARTMENTS. Departments of the City of Bremerton are created pursuant to the chapters and their provisions as follows: Ch. 2.06 Office of the City Attorney Ch. 2.07 Economic Development Department Ch. 2.09 F:-nancz Department of Administration and Finance Ch. 2.10 Department of Public Works and Utilities Ch. 2.15 Department of Community Development Ch. 2.16 Fire Department Ch. 2.17 Parks and Recreation Department Ch 2.22 Human Resources Department Ch. 2.34 Police Department 2.05.020 APPOINTMENT AND CONFIRMATION OF DEPARTMENT DIRECTORS. (a) Mayoral appointments of department directors shall be subject to confirmation by the City Council. Prior to an appointment or a provisional appointment to a newly created department director's position or prior to confirmation of an appointment or provisional appointment to a vacancy of department director's position, a job description for the position as well as the anticipated employment or professional services contract, if any, shall be submitted to the City Council for review and approval as requested. The appointment and confirmation shall be pursuant to the terms and conditions as approved by the City Council. The Mayor may make provisional appointments to fill the vacancy of a department director. No pmvisiunal appointment(s) to a non-civil service department director's position shall extend beyond one hundred twenty (120) days l~om the date of original appointment without the consent of the City Council. Provisional appointments to a civil service department director's position shall be made pursuant to civil service rules. (b) The appointees, when confirmed, shall serve as "at will" employees subject to termination by the Mayor without cause at any time with no notice or hearing unless otherwise provided pursuant to applicable civil service rule or regulation, the City Charter, ordinance, or terms and conditions as approved by the City Council. (c) Pursuant to the City Charter, the City Attorney may be removed by the Mayor with the concurrence of a majority of the City Council sitting as a whole, or by the City Council alone, provided that removal by the City Council alone shall require a 2/3~a vote of the entire City Council. SECTION3. Chapter 2.09, of the Bremerton Municipal Code entitled Finance Department" to hereby repealed and a new Chapter 2.09 is hereby enacted to read as follows: Chapter 2.09 DEPARTMENT OF ADMINISTRATION AND FINANCE 2.09.010 DEPARTMENT CREATED. There is hereby created the Department of Administration and Finance. The Department of Administration and Finance shall consist of the following divisions, as well as any other divisions established by City Council. 1. Finance; 3.2_. Information Technology; 2 4:.3~ Office of the City Clerk; and 5:4~. Bremerton Kitsap Access Television (BKAT). 2.09.020 DIRECTOR OF ADMINISTRATION AND FINANCE AND DMSION MANAGERS - POSITIONS CREATED AND APPOINTMENT. (a) Department Director - Appointment. There is hereby created the position of Director of Administration and Finance who shall be in charge of the Department of Administration and Finance and all divisions established thereunder and shall also serve as City Treasurer. The Director of Administration and Finance shall have complete charge of all of the work of the department and shall be responsible for hiring and supervising employees of the department. The Director of Administration and Finance shall be appointed by the Mayor, subject to confirmation by the City Council, on the basis of professional experience, education and demonstrated knowledge of accepted practices relating to the duties of the department. All appointees to the position of Director of Administration and Finance are terminable at will by the Mayor as set forth in Chapter 2.05 BMC. (b) Division Managers - Appointment. There is hereby created the positions of Finance Officer,. ................. ..~v., Information Technology Manager, City Clerk, and Public Access Manager as managers for their respective divisions. The managers (hereinafter "managers" or "division managers") shall manage the operations of their respective divisions and shall report directly to the Director of Administration and Finance. The division managers shall be appointed by and shall serve at the pleasure of the Director of Administration and Finance, subject to the approval of the Mayor, on the basis of professional experience, education and demonstrated knowledge of accepted practices relating to the duties of the division. All appointees to the division managers positions, when confirmed, shall serve as "at will" employees subject to termination by the Director of Administration and Finance without cause at any time with no notice or hearing unless otherwise provided 'pursuant to applicable civil service rule or regulation, the City Charter, ordinance, or terms and conditions as approved by the City Council. 2.09.030 FINANCE DIVISION CREATED - DUTIES. There is hereby created the Finance Division for the purpose of performing all finance and accounting functions of the City of Bremerton. The division shall be managed by the Finance Officer wh.~ ~" ................ ~ ........ It shall he the duty of the Finance Officer to: (a) Responsible for assisting in the management of the city's investment and debt portfolios. (b) Assist city administration in budget preparation and monitoring. (c) Maintain the accounting system in accordance with generally accepted accounting principles (GAAP). (d) Maintain the payroll system. 3 (e) Exercise control of accounts payable and purchasing. (0 Maintain an inventory of capital assets. (g) Collect and account for all city funds. The Finance Officer shall perform such other duties as the Mayor and Director of Administration and Finance may direct or as may be required by law. 2.09.050 INFORMATION TECI~OLOG¥ DIVISION CREATED - DUTIES. There is hereby created the Information Technology Division for the purpose of performing all information technology operations of the City. The division shall be managed by the Information Technology Manager. It shall be the duty of the Information Technology Manager to: 4 (a) Direct the activities of the Information Technology division with the responsibility to provide technological leadership in systems planning, implementation and support programs. (b) Direct the development and maintenance of long-range information processing plans and budgets. (c) Act as a contact person with user departmems responding to and analyzing their inquiries. The Information Technology Manager shall perform such other duties as the Mayor or the Director of Administration and Finance may direct or as may be required by law. 2.09.060 OFFICE OF THE CITY CLERK CREATED = DUTIES. There is hereby created the Office of the City Clerk for the purpose of performing all records management functions of the City. The division shall be managed by the City Clerk. It shall be the duty of the City Clerk to act as the official records keeper of the City and in such capacity shah perform those duties as required by the laws of the State, City Charter or City Code. The City Clerk shall perform such other duties as the Mayor or the Director of Administration and Finance may direct or as may be required by law. 2.09.070 BREMERTON KITSAP ACCESS TELEVISION (BKAT) DMSION CREATED - DUTIES. There is hereby created the Bremerton Kitsap Access Television (BKAT) Division for the purpose of performing all public access television functions of the City. The division shall be managed by the Public Access Manager. It shall be the duty of the Public Access Manager to manage the production, programming and operation of the local access television station. The Public Access Manager shall perform such other duties as the Mayor or the Director of Administration and Finance may direct or as may be required by law. .SECTION4. Severability. If any one or more sections, subsections, or sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity oftbe remaining portion of this Ordinance and the same shall remain in full force and effect. SECTION 5. Effective Date. This ordinance shall take effect and be in force ten (10) days from and after its passage, approval and publication as provided by law. APPROVED by the City Council the day of ,2003 PASSED by the City Council the day of ,2003 5 CAROL ARENDS, Council Presidem Approved this day of ,2003 CARY BOZEMAN, Mayor ATTEST: APPROVED AS TO FORM: KATHLEEN MCCLUSKEY, City Clerk ROGER A. LUBOVICH, City Attorney PUBLISHED the day of ,2003 EFFECTIVE the day of ,2003 ORDINANCE NO. R:\LEGAL\Ordinances~xlministration~Administration and Finance.doc 6 CITY OF BREMERTON JOB DESCRIPTION POSITION TITLE: Finance Officer DEPARTMENT: Administration and Finance DIVISION: Finance SALARY: Range t-8 16:$5,973 $7,278 $5,412- 6,593 DATE: July, 2003 GENERAL FUNCTION Under general direction of the ~'~ .......'~ ' ^.~:~:~.~.:..~ c~.;~ · · · .... ., ...... Director of ..........................Adm~mstrat~on and Finance, performs as c~ief financial efficer complex professional, administrative and tec~ical accounting ~d tin.ce duties or hnctions in maintainin~ the fiscal records systems of~e City of the City, PI~, organize, control and direct the financial operations of the City including budget, accosting, fin~cial reposing, debt issue ~d management, cash and inves~ent management, capital improvement program, utility rate-making, financial ~alysis and modeling of cu~ent and potential City activities and projects. ~P~SENTATIVE ESSENTIAL DUTIES AND ~SPONSIBILITIES ~ .....o;,,, ~ ........... all · Provides pc!~cy fin~cial suppo~, advice ~d guid~ce to the .... ~., depa~ments of the City. ' ~v ............... v-~v ........................ ~ ......... : ............. ~,. Assists in the preparation ~d monitorin~ of the ~ual City budget, development of the capitol improvement pro,ram, and assessment of the a~ual revenue estimates for use in t~ a~ual budffet. fin~;ia] r;po~s. Oversees ~d ~oordinates the City's fin~ial repo~inR in~ludinff coordinating the preparation ~d production of the City's CAFR {Comprehensive A~ual Financial Repo~), State BARS (Budgeting, Aceountinff and Repo~inR System) repo~s, ~d other fin~eial surveys and repons. · M~a~es the investment ~d e~sh position of all Cit~ funds to ensure that investment retums ~e maximized to the extent consistent w~th .... v .....!evc!z ............. ~r,;ov ,-~ ~;~,.:~:n .... ty. the City's investment policies. · Assists in_pl~ing and directing the analysis necessary for rate the setting ~d implementation of rates ~ for the City's utilities an~ ;~ .... .... v ............ eo through the public and political process. · H~re, Supe~ises, evaluates ~d directs the work of~ Finance division employees. Directs the City's accosting and reposing operations, including maintaining its accounting systems, establishing and maintaining internal financial consols, preparing all required financial repo~s, conducts internal audits, all in accordance with sound business practices, applicable City ordinances/resolutions, State laws, and GAAP (Generally Accepted Accounting Principles). · Directs the development and maintenance of the City's cash receipting and disbursement systems, including accounts receivables, centralized cashiering, accounts payable, payroll, non-expense disbursements, travel advance, debt service, LID accounting, and other finance and accounting related systems. · Demonstrate the effects ofaltemative decision options using financial modeling, studies and analysis. · Prepares various State, Federal and other agency reports and ensures that payments made are in compliance to State and Federal statutes and regulations. · Works with the State Auditor during the annual audit of the City to ensure the City's compliance efforts. · Ensures that the City's accounting structure complies with State BARS. · Trains, develops, directs and evaluates Finance Department staffto: 1) help expedite work flow and to improve efficiency and effectiveness of department operations; 2) achieve their individual goals; 3) foster teamwork; 4) collectively achieve the depart~ ment's mission; and 5) lead to employees' growth and accountability for their actions. KNOWLEDGE~ SKILLS AND ABILITIES (Entry Requirements) Knowledge of: · State BARS and general state and federal laws regulating the financial activities of Washington municipalities knowledge of generally accepted accounting and auditing principles, theory and practices, as well as financial analysis and research techniques. · The bond market and forces affecting the price of fixed income securities · Mastery of municipal accounting and budgetary principles, practices, operations and procedures. · General business and financial practices needed to operate effectively in the City's general business environment. Ability to: · Analyze complex n .... :~ ;~c~+: .... .4 tv ,4 ............ ;~, .....-.~:~ r .................................... }.v.~v ............... n~ and interrelated financial functions and planning programs to promote accuracy and compliance with laws and financial management standards, and to produce information which will assist the City in achieving its obiectives and overall mission. ,, Purchase and sell fixed income securities to maximize the City's financial return within an acceptable level of risk and liquidity · Communicate effectively both verbally and in writing, and maintain quality working relationships with other City employees and the public during the course of work. Tact~ patience and courtesy are needed, as well as the ability to effectively communicate technical concepts to lay people. · Manage multiple complex pmjeets financial assignments and to allocate resources effectively · Be proficient with PC and financial systems application software · Assist in the preparation of budgets, analyses, reports and recommendations. · Establish and execute complex oral and written instructions and to apply available guidelines to various situations. · Quickly grasp technical financial principles and procedures, and to carry on more than on function at a time in an environment subject to many distractions. · Plan and organize and to meet rigid schedules and demanding time-lines. QUALIFYING EDUCATION AND EXPERIENCE (Minimum Requirements) Four year degree in business, accounting, finance or closely related field and six years increasingly responsible work experience with five years in a supervisory or administrative capacity. Public accounting experience and MBA, MPA or CPA highly desirable. PHYSICAL REQUIREMENTS Work requires frequent sitting and standing, the ability to operate office machines including telephone, fax, computer terminal and copy machine, and occasional lifting over 50 30 pounds. Occasional presentations require public speaking ability and the use of audio visual equipment. Frequent automobile and occasional air travel are required. WORKING CONDITIONS Work is primarily performed in an office environment. Occasional public presentations of complex and sometimes controversial information are required. Frequent evening and occasional weekend meetings are required. Frequent local travel and occasional in state and out of state travel required. LEGAL AND REGULATORY EMPLOYMENT CONDITIONS · Fair Labor Standards Act: The classification is exempt under the laws of fair Labor Standards Act minimum wage and overtime provisions. · Representation: Non-represented · Civil Service: The classification is excluded in the City's Civil Service System. · Appointment and Removal Authority: Appointed by Mayor and confirmed by council. Removal is at the will of the Administrative Services Director. This classification specification does not constitute an employment agreement between the City and employee. It is subject to change by the City as the needs of the City and requirements change. CITY OF BREMERTON JOB DESCRIPTION POSITION TITLE: Interim Director of Capital Projects (This position shall be in effect until December 31, 2003) DEPARTMENT: Economic Development SALARY: Range 19:$6,276 - $7,646 DATE: July, 2003 GENERAL FUNCTION Works independently in planning, directing and managing the activities of the City's general government capital projects program with focus on the Public Safety and Government Center capital improvement projects. REPI~ESENTATIVE ESSENTIAL DU'IlF~ AND RF~PONSIRII.ITIF.~ Police Capital Project · Administer the construction of the new Police facility > Negotiate and finalize purchase of US Bank Building > Prepare and issue RFQ for Architectural Services > Select architects, negotiate design contracts ~' Coordinate and participate in design meetings with police, court, architects > Issue bid for construction ~' Select construction company, negotiate and finalize contracts ~' Select and order furniture and fixtures · Administer the development of the SOG facility > Select designer for SOG building remodel > Issue bid for construction > Select contractor, negotiate and finalize contracts > Select and order furniture, fixtures · Obtain bid specs for police vehicles (state bid) Meet with local car dealers regarding ability to bid · Order vehicles through state contract or proceed with bid process capital rroject · Negotiate and f'malize purchase of land for new fire station · Negotiate contracts for demolition of existing buildings · Prepare and issue RFQ for Architectural Services · Select architects, negotiate design contracts · Coordinate and participate in design meetings with fire, architects · Issue bid for construction · Select construction company, negotiate and finalize contracts · Select and order furniture and fixtures · Assist with purchase of three new fire tracks and one ladder track. Select method of purchase, coordinate bids, contracting, inteflocal agreement, etc. · Assist in determining fire storage building needs to replace building being remodeled for SOG purposes. · Site selection, survey, building specs, etc. · Assist in itemizing and prioritizing the "Upgrade of Fire Depamnent Equipment" portion of the bond issue. Select appropriate methods of purchase. Other Projects/Tasks · Prepare project status flow charts for Public Safety Bond Issue projects as well as other economic development projects. Provide council with project updates and assure that appropriate contracts are forwarded to City Attorney for review and City Council for approval. · Manage budget and cash flow for projects · Prepare State and Federal Capital Budget requests for funding for economic development projects, assist with lobbying efforts · Focus increased efforts on grants for economic development projects · Continue work with Bremerton Naval Museum, working towards move, remodel of Building 50 and long term M&O funding · Work with Arts Community regarding their interest in projects · Continue work on regional Telecommunications issues through EDC and KRCC, in particular as they affect economic development. · Work with staff on space planning for Government Center and Library issues · Work on franchises (PSE, Cascade Gas) · Finalize surplus and sale of excess City properties · Assist with other economic revitalization projects · Regular attendance is an essential requirement · Performs related work as assigned and/or required KNOWLEDGE~ SKILLS AND ABILITIES (Entry Requirements) Knowledge of: · City ordinances, policy, charter and state law relating to city government · Basic principles of governmental accounting and budgeting · City computer software application systems · Modem principles and practices of management and supervision · Contract negotiations Ability to: · Communicate effectively both verbally and in writing · Allocate resources effectively · Manage multiple, complex projects · Interpret and understand complex information and legal documents · Create a work environment that fosters teamwork and collaboration · Develop policies, procedures, ordinances, resolutions · Conduct effective public presentations geared to a wide variety of audiences 2 · Plan and implement both short and long term goals and objectives · Negotiate complex agreements favorable to the city · Proficient with PC and various application software QUALIFYING EDUCATION AND EXPERIENCE (Nlinimum Requirements) Four-year degree in business or public administration or closely related field and seven years increasingly responsible work experience in a supervisory or administrative capacity. MBA or MPA high/y desirable. PHYSICAL REQUIREMENTS Work requires frequent sitting and standing, the ability to operate office machines including telephone, fax, computer terminal and copy machine, and occasional lifting over 30 pounds. Regular presentations require public speaking ability and the use of audio visual equipment. Must be able to understand and give complex written and oral instruction. Frequent automobile and occasional air travel are required. WORKING CONDITIONS Work is primarily performed in an office environment. Frequent evening and occasional weekend meetings are required. Frequent local travel and occasional in state and out of state travel required. LEGAL AND REGULATORY EMPLOYMENT CONDITIONS · Fair Labor Standards Act: The classification is exempt under the laws of fair Labor Standards Act minimum wage and overtime provisions. · Representation: Non-represented · Civil Service: The classification is excluded in the City's Civil Service System. · Appointment and Removal Authority: Appointed by Mayor and confirmed by City Council. Removed by Mayor. This classification specification does not constitute an employment agreement between the City and employee. It is subject to change by the City, with approval by the Civil Service Commission, as the needs of the City and requirements change. 3 CITY OF BREMERTON JOB DESCRIPTION POSITION TITLE: .^.~_....o..._aM:-: .... *;"~..~ o~.e~-':~..~ Director of Administration and Finance DEPARTMENT: .A.~_...~:~: .... .. ~--*:-". ~ ~...e~--':~..~o Administration and Finance SALARY: Range ~ 20: ~ ..~ e. ~ .,,~6 $6,593 $8,034 DATE: July, 2003 GENERAL FUNCTION Plans, directs and supervises the activities of the foll,~.~i-o~ ~ --.~, .^.~..--~-~.~:~:~'-"':"~. ~ Ecr;'~ce~ Administra- tion and Finance Divisions: ~t~,am~, Finance, Human Resources, City Clerk, Information .... ~ ..... ~ .......e,-, ..................... : ................o£Bremerton Kitsap Access Television (BKAT), o,.,~d Grant: Procurement. This position plans, organizes, directs, and evaluates the City's overall administrative support services, financial operations and fiscal planning functions, and serves as City Treasurer. REPRESENTATIVE ESSENTIAL DUTIES AND RESPONSIBILITIES · Provide guidance, and direction and management support to, ^.,.,,,,.,,~'~:-: ...... ~..:"~.,~ ~c~':~., .~,.,, the Administration and Finance Divisions, ~ ............ r ................................ tra rich. Ensure accountability for completion of departmental goals, obiectives and work functions. · Develop goals and objectives, assist staff in achieving programs and obiectives, and monitor outcomes. Provide advice and information to other departments, Mayor and City Council ' ^ ~:~:~.-~+:,,~ m support of .................. E:r:'i:e: thc Department of Administration and ity g bj Finance requirements and c oals and o ectives depm:tme~. Develop new systems and procedures to improve efficiency. Ens',:rz · Manage budgets, hiring, termination, performance evaluations and employee counseling. Justify funding and program requirements to Mayor and City Council. · Design, negotiate and administer contracts, ranchises and agreements ....... Solid · Review and prepare proposed legislation, testify before legislative committees and meet with legislators. Coordinate internally with Mayor, City Council and staffand externally with other governments, local Chamber of Commerce, business, AWC and city consultant. · Participate in a variety of special projects as directed by the Mayor such as economic development strategies, new facilities, purchase and sale of land. · Compile and coordinate research for surveys and prepare reports. Advise, develop and implement policy, procedure, ordinances and resolutions. Review and sign off on agenda 35' items for City Council. Seek funding oppommities through grants and legislation. Respond to inquiries and complaints from officials, staff, outside agencies and the public. Participate on statutory committees .... ~. ~. o~: .... .~ r:.~ ~,~.:~ o^~.~ c~:.~ n~.,~ other civic, commanity and professional organizations. Represent city at public functions and meetings, and maintain awareness of changes and oppommities for local government through professional organizations. · Coordinate the state and federal legislative action program for the city. Negotiate large contract and franchise agreements. · Provides financial operations, planning and consulting services to the Mayor, City Council and City departments on specific municipal f'mance issues, budget preparation, and consequences of fiscal alternatives and options. · Prepares City-wide written finance-related policies and procedures (sometimes through ordinances and resolutions) that help safeguard the CiW's assets and ensure compliance with State regulations · Assists the Mayor in overseeing and coordinating the City's cyclical maior financial planning functions, including its annual and multiple-year budget and City-wide capital improvement program (CIP), and coordinating the production of related official City publications. · Monitors £mancial trends and budgeted revenues and expenditures of the City to assure that fiscal responsibility and control is maintained and to assure the fiscal well being of the City. · Plans, coordinates and manages the City's interim and long-term debt f'mance issues in accordance with the City's debt management policies, including retention of qualified bond counsel and underwriter(s). · Reports the results of City financial operations to both City management and the City Council through monthly and quarterly reporting. Provides fmancial analyses, reports and information to the Mayor, City departments and City Council to optimize effective and responsible decision-making. · Interfaces with the State Examiner during the annual audit of the City, coordinating the City's compliance efforts, and responding both orally and in writing to recommendations, concerns and findings. · Develops the annual revenue estimates for use in developing the annual or biennial budgets. Prepares, monitors and is responsible for the budgets of the Finance Department, Miscellaneous Non-Departmental, all debt service funds, City capital improvement prqgrams, and other Mayor-assigned operating funds and departments. · Directs and oversees the preparation of various State, federal and other agency reports and ensures that payments made are in compliance to State and federal statutes and regulations. · Provide professional City-related financial advice to the Mayor, City Council and Department Directors, making verbal and written presentations as may be needed or requested; provides financial analyses and interpretations of consultant, legislative, and other related mandates and proposals impacting the City's financial position. 2 KNOWLEDGE~ SKILLS AND ABILITIES: Knowledge of: · City ordinances, policy, charter and state law relating to cry municipal government ~ ....~. ..... ~, ....................... ~ ..... ~,~.mg Generally accepted accounting and auditing principles, theory and practices, as well as financial analysis and research techniques · City computer software application systems and information systems technology and applications · Modem principles and practices of management and supervision, and public sector personnel laws, regulations and policies · Advanced level of contract development and negotiations · Proficiency with PC and various application software · Mastery of'budgetary principles, practices, operations and procedures · State BARS and general State law as it relates to municipal finance in W~hin~on State · General business and f'maneial management practices needed to operate effectively in the City's general business environment Ability to: ...................... / ........... ~ .......... ::~g Communicate effectively and maintain quality-working relationships with other Cit~ employees and the public during the course of work. Tact, patience and courtesy are needed, as well as the ability to effectively communicate technical concepts to lay people · Allocate resources effectively · ~, ,t' ........ 1+;--1 ..... 1 ..... ; .... '1g pl ' ' pl ..... ~ ..... 1~ ........ ~.~- ~.v" ....Effective an, develop and mamtmn com ex detailed administrative proiects and program~ · Create a work environment that fosters teamwork and collaboration · Conduct effective public presentations geared to a wide variety of audiences · Negotiate complex agreements c ...... ~.1~ .~ ........... that adhere to the goals, strategic plans and policies of the city · Interpret and understand complex information and legal documents and conceptualize, organize, and direct complex and interrelated financial functions and planning programs to promote, accuracy and compliance with laws and financial management standards, and to produce information which will assist the Mayor achieve the City's obiecfives and overall mission · Skill in preparing and directing the preparation of policies, procedures, ordinances, resolutions, comprehensive budgets, analyses, reports and recommendations · Understand the City's political environment and have sensitivity to that environment, and have the ability to function effectively within that environment · Identif~ the department's future direction in response to changing City needs, and to develop, implement, and monitor appropriate plans, Plan a.':~ :'-'~ ..... ~.A,u ~ .... ~ ~ .~_-m goals and objectives, schedules and action steps · Plan and organize and to meet rigid schedules and demanding time-lines 3 · Establish and execute complex oral and written instructions and to apply available guidelines to various situations · Provide leadership, counsel, motivation, and constructive performance reviews to department personnel at all levels, securing their respective commitments to the goals of the department and the City. Quieldy grasp technical fmancial principles and procedures, and to carry on more than on function at a time in an environment subject to many distractions QUALIFYING EDUCATION AND EXPERIENCE (Minimum Requirements) Four year degree in business or public administration or closely related field and seven years increasingly responsible work experience in a supervisory or administrative capacity. MBA or MPA highly desirable. PHYSICAL REQUIREMENTS Work requires frequent sitting and standing, the ability to operate office machines including telephone, fax, computer terminal and copy machine, and occasional lifting over 30 pounds. Regular presentations require public speaking ability and thc use o£audio visual equipment. Must be able to understand and give complex written and oral instruction. Frequent automobile and occasional air travel are required. WORKING CONDITIONS Work is primarily performed in an office environment. Frequent evening and occasional weekend meetings are required. Frequent local travel and occasional in state and out of state travel required. LEGAL AND REGULATORY EMPLOYMENT CONDITIONS · Fair Labor Standards Act: The classification is exempt under the laws of fair Labor Standards Act minimum wage and overtime provisions. · Representation: Non-represented · Civil Service: The classification is excluded in the City's Civil Service System. · Appointment and Removal Authority: Appointed by Mayor and confirmed by the City Council. Removed by Mayor. This classification specification does not constitute an employment agreement between the City and employee. It is subject to change by the City, with approval by the Civil Service Commission, as the needs of the City and requirements change. 4 CITY OF BREMERTON JOB DESCRIPTION TITLE: ~*r~.:r~"*" City Clerk DEPARTMENT: ·^..~,__.o..~..~:~:o*~,:-,~. ~ ~.e~':~°. ~o Administration and Fin~ce DIVISION: City Clerk's Office SALARY: Range 12:$4,422 - $5,412 (no ch~ge) DATE: w~ ...... ~ on ....... ; ...7 July 2003 GENERAL FUNCTION Under the general administrative direction of the Director of Administration and Finance, Div!:ion. the City Clerk is responsible for establishing, authenticating, and maintaining all official City records and directs the operations of all statutory and assigned functions of the Office of City Clerk working directly with the Mayor, City Council and City Departments. REPRESENTATIVE ESSENTIAL DUTIES · Develops, implements and monitors all public services provided by the Office of City Clerk Oi;5:ion. · Develops procedures to ensure that a repository for City records is maintained in accordance with all legal requirements. · Attends City Council meetings, coordinates and schedules agenda bill rc~:tLng vrevaration and presentation to Council. o Develops, directs and monitors purc~azing, contract compliance czntrc, l · Prepares divisional budget based on requirements and resources available for submission to Department Head. · Responsible for special projects as assigned such as serving on various boards, eabte-r-~ · ,.~ ......................... contract negotiation and drafting proposed legislation. · Responds to inquiries from the general public, officials, staffand outside agencies. · Develops, implements and monitors Citywide record management policies and programs. 37 · Prepares, reviews, and maintains City codes, ordinances, resolutions, contracts, leases, and other legal documents. · Directs the public record processes and ensures that proper notice and publication requirements are met and coordinates public disclosure requests. · Manages certain Citywide service conlxacts · Establishes City website development policies and coordinates content development of the site. · Serves as LEOFFI Pension Boards Secretary and manages policy development and pension benefits. · Assists the Director of Administration and Finance in providing research, coordination and administrative support with various proiect tasks and assignments. REQUIRED QUALIFICATIONS Knowledge of: · Municipal Code, resolutions, ordinances, and the Revised Code of Washington. Applicable legal procedures of the City and other governmental agencies. · Principles and practices of records management and budgeting. · Basic principles of the conduct of public meetings of elected and appointed bodies. · Good knowledge of the functioning of city government and the political process. Ability to: · Ability to appropriately interpret and apply laws and regulatory provisions to a situation and determine a course of action. · Good skills in the use of computers and related equipment and software. · Ability to effectively communicate orally and in writing with the public, city officials ~ade~s public agencies and the business community. · Ability to work independently in evaluating, researching, and coordinating vafiom assigned proiects and tasks to a successful conclusion. · Ability to evaluate, plan, prioritize and implement program goals and objectives. · Ability to plan, schedule, and review the work of others using effective supervisory techniques. 2 QUALIFYING EXPERIENCE AND EDUCATION Any combination equivalent to: Bachelor's Degree in Public Administration, Business Administration~ or related field and g,~-ee-(-3%five (5) years experience in local government administration. PHYSICAL REQUIREMENTS Work requires frequent sitting and standing, the ability to operate office machines including telephone, fax, computer terminal and copy machine, and occasional lifting over ~0 30 pounds. Occasional presentations require public speaking ability and the usc o£audio visual equipment. Frequent automobile and occasional air travel are required. WORKING CONDITIONS Work is primarily performed in an office environment. Occasional public presentations o£ complex and sometimes controversial information are required. Frequent evening and occasional weekend meetings are required. Frequent local travel and occasional in state and out of state travel required. LEGAL AND REGULATORY EMPLOYMENT CONDITIONS · Fair Labor Standards Act: The classification is exempt under the laws of fair Labor Standards Act minimum wage and overtime provisions. · Representation: Non-represented · Civil Service: The classification is excluded in the City's Civil Service System. · Appointment and Removal Authority: Appointed by Mayor and confLrmed by council. Removal is at the will of thc Administrative Services Director. This classification specification docs not constitute an employment agreement between the City and employee. It is subject to change by the City, with approval by the Civil Service Commission, as the needs of the City and requirements change. CLASSIFICATION SPECIFICATION Title: Civil Service Officer/HR Assistant Ei~cc~aSgt Month/Year-, ........ ., ..... March 200~ Department: Human Resources .... ~ $3,645 - $4.442 2002 Pay Band: 4-[~8 Range: $ n,,12,~ $ < r,v - GENERAL FUNCTION Serves as secretary and chief examiner for the Civil Service Commission; administers the City's Civil Service system; ensures compliance with Commission rules and polices; and arranges hearings. Under the direction of the Hmnan Resources Director, coordinates activities roi' HR staff members and acts as administrative support emplos, ee. Functions as primary coutact point in department. Assists internal and external customers or forwards them to proper staff member. REPRESENTATIVE ESSENTIAL DUTIES AND RESPONSIBILITIES (Note - This list is intended only to illustrate the various types of work that may be performed. The omission of specific statements does not exclude them from the position. ) · Provides qualified candidates for vacant Civil Service positions by directing the recruiting, advertising, testing, and pre-screening of applicants. Develops recruiting strategies and materials; coordinates examination administration including developing questions, rating criteria, scoring guidelines, and rater reliability tests; recommends recruitment and selection policies and procedures as required. Conducts job analysis and classification audits for Civil Service positions; prepares correspondence, recommendations, class specifications, and other documents as required. · Meets with employees individually and in groups to explain Civil Service Rules. Interprets and applies Civil Service Rules, policies, and procedures to specific situations. · Assists staff in conductin~ C~nd',:cts salary surveys to gather comparable salary and benefits data from outside employers; completes requests for ion of salary and benefit informatiou gar;':5'~ for outside agencies. *Handles enrollments and employee changes to the City's group insurance, deferred compensation, and the State pension programs; recommends and assists in the implementation of goals and objectives; assists in establishing schedules and methods for providing Human Resource Services and implementing policies and procedures. Description~£urmat Interprets Human Resources policies, procedures, and applicable laws; responds to requests for information and assistance from employees, management, outside agencies, and the public. · Verifies edits, and fore,ars documents and correspondence that include proprietary and confidential information. · Develops of'rice forms and procedures and assists with administrative tasks involvim~ personnel, budgeting, and facilities. · Prepares pavroll and monitors sick and vacation leave accounts. · Performs research and drafts statistical and narrative reports. · Compiles data from a variety of sources and inputs/changes data base i~ffonnation. May inw)lve statistical calculations and tabulations in accordance with established formulas. · Answers phones and performs receptionist duties as needed. · ............. ~ ..... ~ ..........; ......... ~ programo. Other Duties - Regular Attendance is an essential requirement - Performs related work as assigned or required KNOWLEDGE, SKILLS AND ABILITIES (Entry requirements) Knowledge of: · General human resource principles, responsibilities, and functions · Employee benefit programs and experience in ~'-; ......... :~ ~.;n;_. ~ ....... ~ .......... ~,, ....... ~,, a;d problem resolution · General sgtate and Federal employment laws and regulations, including but not limited to FLSA, FMLA, and ADA. · Current recruiting techniques · Testing procedures, including administering written, oral, and performance examinations including assessment centers. Skill in: · Problem solving and negotiations · Multitasking and prioritizing work · Use of PC including Microsoft WORD, Excel, database management Description/format · Dealing with complicated and confidential issues Ability to: . t~..~,,~ ........ .~ ;" Perform the employment functions. ~.-~,- ' ........... vv ........ , ....... drag of recruiting, pre- screening, and testing in co.~t:ncti,cn with as the Civil Service Officer: · W~vrite job descriptions and maintain the City's Civil Service classification program · linterpret and apply Human Resource policies and procedures consistently · _Aassist managers and employees in tbllowin~ Civil Service procedures r-eo,~,,'~';,,,~s · V~vork with external and internal customers, vendors, and agencies · _Ssupport the Department pc~ition administratively and clerically · Abilit~ to work independently and make responsible decisions in accordm~ce with established policies and procedures. · Ability to establish effective working relationships with co-workers, other departments= and the geueral public. · Abilitv to express ideas clearl'~, and concisely both orally and in writing. QUALIFYING EDUCATION AND EXPERIENCE (Minimum Requirements) An undergraduate degree in human resources, business administration, public policy, or a closely related field and two (2) years of professional human resources experience (or two (2) ye~s of college and lbur (4) years of experience) preferably in the pnblic sector !coal gcvcmment or any equivalent combination of education, training, and experience that would demonstrate the applicant'_s ability to perform the essential duties and responsibilities of the position. Special Requirements: Valid Washington State Driver's license Physical Requirements: While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel, or operate objects, tools, or controls, and reach with hands and arms. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 25 lbs. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORKING CONDITIONS Work is primarily performed in an office environment. Occasional public presentations and evening meetings are required. The noise level in the work environment is usually quiet. LEGAL and REGULATORY EMPLOYMENT CONDITIONS LEGAL AND REGULATORY EMPLOYMENT CONDITIONS Description/format qq · Fair Labor Standards Act: The classification is exempt under the laws of fair Labor Standards Act minimum wage and overtime provisions. · Representation: Non-represented · Civil Service: The classification is included in the City's Civil Service System. · Appointment and Removal Authority: Appointed by the Director of Human Resources and confirmed by council. Removal is at the will of the Human Resources Director. This classification specification does not constitute an employment agreement between the City and employee. It is subject to change by the City as the needs of the City and requirements change. Description/format AGENDA BILL .BREMERTON CIT~L 1. SUBJECT: Approving Amendment to FOR AGENDA OF: July 30, 2003 Ordinance No. 485(~ relating to the ORIGINATING DEPT: Finance Dept. City of Bremerton Fiscal Year ORIGINATOR: Michael R. Wilson 2003 Budget DATE SUBMITTED: June 16, 2003 2. CLEARANCE~S: (comment on back if nece~s~ar, y}3~ .... E~HIBITS: City Attorney ..~':~ ~-~ :~::'~ ~-.~£ h~u-rf~et Araendment Ordinance Director, Finance ' ~~ Budget Finance Committee Operations Committee ENDORSEMENT INFORMATION APPROVED BY COUNCIL PRESIDENT FOR SUBMITTAL: U -- 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: The City Council of the City of Bremerton passed Ordinance 4837 on December 4, 2002, authoHzing the formation of Utility Local lmprov~nent Dist6ct (ULID) No. 2002-01. The City Council passed the Fiscai Year (FY) 2003 City Budget Ordinance (Ordinance No. 4~39) on December 11, 2002. The FY 2003 City Budget autho6zed the establishment of a Public Safety Bond Fund to account for and fund the various Public Safety capital projects and vehicle acquisitions. The City Council approved on January 29, 2003, the issuance of revenue bonds to finance the cons~uction of the Conference Center Parking facility and Hotel Plaza capital improvement projects. The City of Bremerton is required to maintain separate accounting for the City's parking system as a condition of the issuance of revenues for financing the construction of the Conference Center Parktng facility. Upon the formation oflocai improvement districts, the City is required to maintain sufficient revenues wiff6n an LID guaranty fund to cover bond covenants for the financing of the LID capit~d project improvements. The City Council approved on February 26, 2003, documents relating to the City's participation in the construction and purchase of ownership interest in the Bremerton Government Center. It is a significant objective of the City of Breme~on to p~rform ce~ain downtown pedes~4an and BTC ingress and egress capital improvements. The Parks Development Fund has received grant fund_lng in 2003 to perform two Parks capita] improvement projects resulting in the need for a budget amendment. . I I[ Each of these actions has an impact on the City of Bremer~on's FY 2003 City Budget resulting in the need to amend the Fiscal Year 2003 City Budget document. 8. RECOMMENDATION: A. I move to approve the attached ordinance on first reading, amending Ordinance No. 4&7.6 relating to the City of Bremerton Fiscal Year 2003 Budget. B. I move to pass Ordinance No. __ on second reading, amending Ordinance No. 4Wl~6 relating to the City of Bremerton Fiscal Year 2003 Budget. 9. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: 10. NOTICE OF ACTION PULLED TABLED APPROVED DISAPPROVED AMENDED COUNCIL DIRECTIVE: DATE: 11. AGENDA BILL NO: 2. CLEARANCE COMMENTS (cont.): 4. SUMMARY STATEMENT (cont.): 5. IMPACT ON NON-PASSAGE: This budget amendment is required to comply with the financial and budgetary provisions of previously adopted ordinances. These previous Council actions, through the adoptions of other ordinances, require the establishment of funds and appropriation of future funding, thus, necessitating the City Council to amend its Fiscal Year 2003 City Budget. Failure to not pass this ordinance would result in non-compliance of earlier approved Council mandates and not allow the City to move forward on the expenditure of funds for certain capital projects and programs. 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES 7. RESEARCH SOURCES Revised July 16, 2003 I. Ordinance No. 4839 - Amending City Budget Ordinance Action Item Council Action Public Safety Bond Fund/Budget (302): Project administration Proposed budget amount - $0 services funding within proposed budget (removes all funding project administration and management services including $74,750 for services provided by interim Capital Projects Director for 2003) · Option l: Fund all project management services including Amend line item to $178,875 interim Capital Projects Director for entire year (proposed by Finance Department) · Option 2: Fund all project management services including Amend line item to $141,500 interim Capital Projects Director for the last six months of the year ($37,375) · Option 3 Provide no funding for project management No action to amend line item services from the Public Safety Bond fund placing financial obligation on the General Fund ORDINANCE NO. AN ORDINANCE of thc City Council of thc City of Brcmcrton, Washington, amending Ordinance No. 4839 relating to the City of Bremerton Fiscal Year 2003 Budget. WHEREAS, thc City Council of the City of Bremerton passed Ordinance 4837 on Decemher 4, 2002, authorizing the formation of Utility Local Improvement District (ULID) No. 2002-0 !; and WHEREAS, the City Council passed the Fiscal Year (FY) 2003 City Budget Ordinance (Ordinance No. 4839) on December 11, 2002; WHEREAS, the FY 2003 City Budget authorized the establishment ora Public Safety Bond Fund to account for and fund various Public Safety capital projects and vehicle acquisitions; and WHEREAS, the City Council approved on January 29, 2003, the issuance of revenue bonds to finance the construction of thc Conference Center Parldng facility and Hotel Plaza capital improvement projects; and WHEREAS, thc City of Bremerton is required to maintain separate accounting for thc City's parking system as a condition of the issuance of revenues for financing the construction of the Conference Center Parking facility; and WHEREAS, upon the formation of local improvement districts, the City is required to maintain sufficient revenues within an LID guaranty fund to cover bond covenants for the financing of thc LID capital project improvements; and WHEREAS, thc City Council approved on February 26, 2003, documents relating to the City's participation in the construction and purchase of ownership interest in the Brcmcrton Government Center; and WHEREAS, it is a significant objective of thc City of Bremerton to perform certain downtown pedestrian and BTC ingress and egress capital improvements; and WHEREAS, the Parks Development Fund has received grant funding in 2003 to perform two Parks capital improvement projects resulting in the need for a budget amendment; and WHEREAS, thc General Fund needs budget adjustments within thc Department of Economic Development to reflect the restructuring of project management services and funding support for the Department's operations, and an adjustment within thc Fire Department's budget to fund a new regular staffposition that is currently being funded out of overtime pay; and WHEREAS, there are two Managing Engineer positions within the Public Works Department that currently have salary bands that were not appropriately adjusted during the FY 1 2003 Budget process and one WWTP Maintenance position that was to have been changed from a contract position to a budgeted employee in the FY 2003 Budget, and WHEREAS, each of these actions has an impact on the City of Bremerton's FY 2003 City Budget resulting in the need to amend this Budget document; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Ordinance 4839 establishing the City of Bremerton's FY 2003 Budget passed by the City Council on December 11, 2002, is hereby amended as follows: 1) The Real Estate Tax Fund (Fund 109) was established to account for the accumulation of real estate excise taxes and to fund qualified capital improvement projects, and this Fund is amended to reflect the following appropriation adjustments: REAL ESTATE EXCISE FUND (FUND 109) Fiscal Year 2003 Current 2003 Amended 2003 REVENUES Budget Budget Beginning Fund Balance 1,750,000 1,750,000 Taxes 480,000 480,000 Misc. Revenues 60.000 60.000 Total Revenues 2,290,000 2,290,000 EXPENDITURES Capital Outlay 50,000 50,000 Operating Transfer Out (Fund 301) 900,000 Operating Transfer Out (Fund 305) 1,035,600 Ending Fund Balance 2,240,000 304~400 Total Expenditures 2,290,000 2,290,000 2) The Bond Fund (Fund 201) was established to account for the accumulation of resources for and the payment of principal and interest on the bonds issued to fund various City capital projects, and this Fund is amended to reflect the principal and interest payments for the new debt financing obligation for the construction of the new Conference Center Parking facility capital improvement project as provided below: BOND FUND IFUND 20D Fiscal Year 2003 Current 2003 Amended 2003 REVENUES Budget Budget Beginning Fund Balance 250,000 250,000 Taxes 1,124,324 1,124,324 Operating Transfer In (Fund 301) 0 251,878 Operating Transfer In 286,337 286,337 Misc. Revenues 55,200 55,200 Total Revenues 1~715~861 !,967,739 2 EXPENDITURES Debt Service 1,465,861 1,465,861 Debt Service - Parking Garage 251,878 Ending Fund Balance 48,800 250.000 Total Expenditures 1,514~661 1,967~739 3) The Local Improvement District Guaranty Fund (Fund 202) was established to account for the accumulation of resources for providing additional guaranty ofpaymems nfbonds issued by the City to finance local improvement districts, and this Fund is amended to reflect payment obligation fi.om the Local Improvement District No. 2002-01 Capital Project Fund (Fund 308) to the guaranty fund as provided below: LOCAL IMPROVEMENT DISTRICT GUARANTY FUND (FUND 202t Fiscal Year 2003 Current 2003 Amended 2003 REVENUES Budget Budget Beginning Fund Balance 37,800 37,800 Operating Transfer In (Fund 308) 0 117,700 Other Financing Sources 10,000 10,000 Misc. Financing Sources 1 ~000 1,000 Total Revenues 48,800 226,500 EXPENDITURES Debt Service 0 0 Ending Fund Balance 48,800 226~500 Total Expenditures 48~800 226~500 4) The Conference Center Parking Facility Capital project fund (Fund 301) was established to account for and Fund the construction of the Conference Center Parking facility capital project, and this fund is amended to reflect the following appropriation adjustments: CONFERENCE CENTER/PARKING FACILITY CAPITAL BUDGET (FUN]) 301) FY 2003 Current 2003 Amended 2003 REVENUES Budget Budget Operating Transfer In (Fund 201) Bond Proceeds 10,100,000 Real Estate Excise Tax 900,000 Public Facilities District 6,975,000 Kitsap Transit 4,000,000 Pad Sale 250,000 Arterial Street 103,462 Intergovernmental 6,000,000 Other Financing Sources 6,000,000 Interest Earnings 0 0 Total Revenues 12,000,000 22~328,462 3 EXPENDITURES Administration: Project/Financial 211,413 Admin. Expenses 27,090 Prof. Services: Arch. Services (Conf. Center, Parking Garage) 1,946,270 Consultant studies 85,000 Capitalized Expenditures Other Construction 56,216 Demolition 130,130 Dump Fees 139,880 Environmental 153,340 Port of Bremerton Pad Purchase 90,000 Street Improvements 103,462 Plaza/offsite landscaping 0 Parking Garage Construction 10,671,952 Conference Center Construction 5,547,389 Park Plaza Construction 2,740,266 Capital Outlay 12,000,000 Debt Service: Transfer Out (Fund 201 ) 251,878 Ending Fund Balance 0 174,176 Total Expenditures 12~000,000 22~328~462 5) The Public Safety Capital Projects Fund (Fund 302) was established to account for and fund the costs for constructing public safety capital facilities and acquisition of public safety vehicles, and this Fund is amended to reflect the following appropriation adjustmems: PUBLIC SAFETY BOND/CAPITAL PROJECTS FUND (Fund 302) FY 2003 Current 2003 Amended 2003 REVENUES Budget Budeet Beginning Cash/Bond Proceeds 12,979,000 12,979,000 Interfund loan 800,000 Interest Earnings 333,289 Misc. Revenues 170,000 0 Total Revenues 13,149,000 14,112,289 Administration: Financial 10,000 Professional Administration: Architect Serv - Police/Court, SOG, Fire Bldgs 611,750 Project administration 17~,g75 0 Appraisal - Police/Court Building 2,000 Land Bank Purchase 1,198,000 Fire Station Land Purchase 800,000 Construction Police/Court Building 3,510,000 Police SOG Building Construction 225,000 Fire Station 3,420,000 Equipment 4 Police Equipment 500,000 Police Vehicles - 5 new vehicles 225,000 Fire Trucks - 3 fire trucks, new ladder truck 2,250,000 Fire Equipment 829,000 Bond Debt Service/Issuance Costs 10,000 Capital Outlay 13,149,000 Ending Fund Balance 0_ ~ ~.2.~.521,539 Total Expenditures 13,149,000 14,112~289 6) A new fund entitled "Government Center Capital Project Fund" (Fund 305) is hereby established to account for and fund the City of Bremerton's proportionate share of the capital costs for the construction of the Breraerton Government Center with the following amounts appropriated: GOVERNMENT CENTER CAPITAL BUDGET (FUND Fiscal Year 2003 Amended 2003 REVENUES Budect Operating Transfer In (Fund 109, Real Estate Excise Tax) 1,035,600 Sale of Proper~ (City Hall and DCD properties) 0 Debt Financing 6.470.356 Total Revenues 7~05,956 Adminislrative/finance expenses 50,000 Professional Services: architect (space planning) 25,000 Capital Expense - City Hall facility 6,470,356 Capital Expense - Kitsap Health Dept. 250,000 Capital Expense - furniture, moving expenses 300,000 Additional Tenant Improvements ($25/sf x 16,424 sO 410,600 Ending Fund Balance Total Expenditures 7~05~956 7) A new fund entitled "ULID 2002-01 Capital Project Fund" (Fund 308) is hereby established to account for and fund the construction of the water system capital improvements that are to provide special benefit to property owners within the boundaries of ULID No. 2002-01 with the following amounts appropriated: ULID 2002-01 CAPITAL PROJECT (FUND 308) Fiscal Year 2003 Amended 2003 REVENUES Budget Intergovernmental Revenue - Water Utility Fund (401 ) 120,716 Loan 1,056,384 Total Revenues 1,177,100 Capitalized Expenditures Salaries/Benefits 10,000 5 Professional Services - engineering 72,000 Professional Services - management/inspection 31,000 Land Purchase - ROW acquisition 8,400 Construction 903,000 Debt Financing Expenses 35,000 Operating Transfer Out - LID Guarantee Fund 117,700 Total Expenditures 1~177~10l 8) A new fund entitled "Downtown Pedestrian / BTC Access Capital Project Fund" (Fund 309) is hereby established to account for and fund the administration, planning, design and construction of a downtown pexlestriardBTC ingress and egress capital improvements with the following amounts appropriated: DOWNTOWN PEDESTRIAN / BTC ACCESS CAPITAL FUND (FUND 309) Fiscal Year 2003 Amended 2003 REVENUES Budget FederalBeginning Grant Fund Balance 1.500.0000 Total Revenues 1,500,000 Professional Services Engineering Services 1,355,000 Transfer Out - (Fund 101, Arterial Streets) 105,000 Transfer Out- (Fund 001, General Fund) 40,000 Ending Fund Balance 0 Total Expenditures 1,500,000 9) A new fund entitled "Conference Center Operating Fund" (Fund 410) is hereby established to account for and fund the operation, maintenance and capital improvements to the Conference Cemer facility with the following amounts appropriated: CONFERENCE CENTER OPERATING FUND {FUND 410) Fiscal Year 2003 Amended 2003 ~ Bud~tet Beginning Fund Balance 0 Debt Financing: Loan - lit. c, zfcrc~:.t 300,000 Total Revenues 300,000 Professional Services: Managemant/Concessionaire services 300,000 Ending Fund Balance 0 Total Expenditures 300~000 10) A new fund entitled "Parking System Operating Fund" (Fund 105) is hereby established to account for and fund the operation, maintenance and capital improvements to the Conference Center Parking facility and the City's parking operation with the following amounts appropriated: 6 PARKING SYSTEM OPERATING FUND (FUND 105) Fiscal Year 2003 Amended 2003 REVENUES Budeet Beginning Fund Balance 0 Off-Street Parking (Daily) - Roosevelt Lots 83,000 On-Street parking 140,000 City Garage 200,000 Off-Streat Parking (Dally) - City parking 230,000 Parking lnfraetinns 215,000 Conference Center Parking Garage 0_ Total Revenues 868,000 EXPENDITURES Parking System Operating Expense 273,000 Transfer Out - (Fund 102, Streets) 330,000 Transfer Out - (Fund 001, General Fund) 182,000 Transfer Out - (Fund 112, Park Development) 83,000 Ending Fund Balance 0 Total Expenditures 860~000 11) The Parks Development Fund (Fund 112) is hereby amended to reflect the following appropriation adjustments: PARKS DEVELOPMENT FUND t'FUND 112) Fiscal Year 2003 Current 2003 Amended 2003 REVENUES Budltat Budget Beginning Cash 630,857 630,857 Intergovernmental 31,000 31,000 Misc. Revenue 83,000 83,000 Operating Transfer In 150,000 150,000 CTED Grant 0 495,750 UPARR Grant 0 182,280 CDBl~Allocation _0 78,120 Total Revenues 894,857 1,651,007 EXPENDITURES Ending Cash 302,259 302,259 Supplies & Services 238,800 238,800 Capital Outlay 300,000 300,000 Debt Service 53,798 53,798 Capital - Boardwalk cathodic protection/pile wrap 0 495,750 Capital - Jarstand Rehabilitaton/HVAC project 0 260,400 Total Expenditures 894,857 1,651,007 7 12) The authorized staffing and salary bands for the Department of Public Works are hereby amended to reflect the following personnel adjustments: PUBLIC WORKS AUTHORIZED STAFFING Current 2003 Amended 2003 Budget Budget WWTP Maintenance Technician contract position 1 FTE Salary Band 12 $3,299 - $3,882 Managing Engineer (2) Salary Band 15 Salary Band 16 $5,151-$6,276 $5,412 - $6,593 13) The General Fund (Fund 001) is hereby amended to reflect the following appropriation adjustments: GENERAL FUND IFUND 0011 Fiscal Year 2003 Current 2003 Amended 2003 REVENUES Budget Budget Transfer In - (Fund 309, Downtown Ped. Capital Fund) 0_ 40,000 Revenues 40,000 EXPENDITURES Department: Economic Development (Fund: General 001-62) Personnel 59,812 59,812 Extra Help 5,600 Supplies & Services 5.365 39,765 Expenditures 65,177 105,177 Department: Fire Department (Fund: General 001-25) Rescue and Emergency Aid: Personnel 2,216,000 2,234,000 Overtime 101,026 83,026 Expenditures 2,317,026 2,317,026 SECTION 2. Severabilitv. If any one or more sections, subsections, or sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Ordinance and the same shall remain in full force and effect. SECTION 3. Effective Date. This ordinance shall take effect and be in force ten (10) days fi.om and afler its passage, approval and publication as provided by law. APPROVED by the City Council the day of _, 2003 PASSED by the City Council the day of ,2003 CAROL ARENDS, Council President Approved this day of ,2003 8 CARY BOZEMAN, Mayor ATTEST: APPROVED AS TO FORM: KATHLEEN MCCLUSKEY, City Clerk ROGER A. LUBOVICH, City.Attomey PUBLISHED the day of ,2003 EFFECTIVE the day of ,2003 ORDINANCE NO. 9