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HomeMy WebLinkAbout10/08/03 AGENDA FILE 239 4th Street · Bremerton, WA 98337 · Phone (360) 478-5280 · Fax (360) 478-5251 CITY COUNCIL MEETING AGENDA OCTOBER 8, 2003 1. PRE-COUNCIL STUDY SESSION: 5:00 - 5:30 P.M. in Council Conference Room A. General Council Business 2. CALL TO ORDER: 5:30 P.M. in Council Chambers A. Pledge of Allegiance B. Invocation 3. CONSENT AGENDA A. Professional Service Agreement Extension with the Bremerton School District for Funding Full-Time School Resource Officer (#AB03-190) 4. CLAIMS/CHECK REGISTERS 5. COUNCIL MEMBER REPORTS 6. MAYOR'S REPORT 7. PUBLIC RECOGNITION - Comments limited to 3-minutes 8. NEW BUSINESS A. 2004 CDBG Allocation Recommendations (#AB03,191) 9. PUBLIC HEARINGS - ORDINANCES & RESOLUTIONS A. Ordinance No. 4871 [Second Reading] creating a new Chapter 2.74 of the Bremerton Municipal Code entitled TRAVEL AUTHORIZATION & EXPENSE REIMBURSEMENT (#AB03-1 B. Ordinance [First Reading] One-Year Franchise Extension for Cascade Natural Gas Corporation (#AB03-192) C. Ordinance [First Reading] relating to the City's Community Renewal Program (#AB03-193) D. Resolution No. 2909, authorizing Application for Funding Assistance to the Interagency Committee (lAC) for Outdoor Recreation for the Development of the Bremerton Skate Park (#AB03-194) 10. ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING E-mail: citycouncil@ci.bremerton.wa.us ° Web: www. ci.bremerton.wa.us DATE SUBMITTED: August 28, 2003 BILL # ~3 - I AGENDA BILL CITY OF BREMERTON 3 A CITY COUNCIL SUBJECT: School Resource Officer Committee Meeting Date: 9-23-03 Professional Service Agreement Extension COUNCIL MEETING Date: 10-8-03 with the Bremerton School District Department: Police Presenter: Tim Sholtis Phone: 473-5277 SUMMARY: The City of Bremerton Police Department is providing a full-time School Resource Officer to assist faculty, staff, students and families at Bremerton High School, Junior High School and Mountain View Middle School. The Bmmerton School District is funding $22,500.00 from September 1, 2003 to August 31, 2004 towards the cost of the SRO. Staff is recommending that this contract be extended. ATTACHMENTS: Professional Service Agreement Extension FISCAL IMPACTS (Include Budgeted Amount): $22,500.00 in revenue will be paid to the general fund and a full-time dedicated police officer serves as an SRO. APPROVALS: . DEPARTMENT DIRECTOR: ~-~'~~_ ~ CITY ATTORNEY: FINANCE DIRECTOR: MAYOR: OPERATIONS: COUNCIL PRESIDENT: RECOMMENDED MOTION: Move to approve the Professional Service Agreement Extension with the Bremerton School District for funding a full-time School Resource Officer and authorize the Mayor to execute in substantially the same form the proposed agreement. COUNCIL ACTION: [] Approve [] Deny [] Table [] Continue [] No Action I CONTRACT MODIFICATION AGREEMENT NO. 1 BETWEEN THE BREMERTON POLICE DEPARTMENT AND BREMERTON SCHOOL DISTRICT 100-C PROJECT School Resource Officer DATE 8/27/2003 THIS CONTRACT MODi~'ICATION AGREEMENT SPECIFICALLY AMENDS THE LAW ENFORCEMENT SERVICES AGREEMENT (the "Contract") entered into between the Bremerton Police Department ("BPD") and Bremerton School District 100-C ("District") effective September 1, 2002. All provisions in the Contract shall remain in full force and effect except as expressly modified by this document. For valuable consideration and by mutual consent of the parties, the modifications to the Contract are as follows: I. Section L Sco0e . is modified as follows: No Change. Section II. Term , is modified to read as follows: This Agreement shall be effective September 1, 2003 through August 31, 2004. School calendar for the 2003-2004 year attached as Exhibit "A." Section g.I. Compensation , is modified to read as follows: In consideration of the services provided pursuant to this Agreement, the District shall pay City of Bremerton Treasurer Twenty-two Thousand Five Hundred Dollars ($22,500) per year. The City Treasurer will invoice District monthly in the amount of One Thousand Eight Hundred Seventy-five Dollars ($1,875) from September 1, 2003 through August 31, 2004. This Agreement shall not exceed Twenty-two Thousand Five Hundred Dollars ($22,500) per year. II. The parties accept all requirements of this Contract Modification by endorsing below. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that this Contract Modification shall be effective when approved by the City of Bremerton. The parties whose names appear below warrant that they are authorized to enter into a contract modification that is binding on the parties of this contract. CONTRACT MODIFICATION 1 IN WITNESS WHEREOF, the parties have executed this Contract Modification on the day and year first written above. CITY OF BREMERTON BREMERTON SCHOOL DISTRICT 100-C By: Cary Bozeman By: Dr. Elizabeth Hyde Its: Mayor Its: Superintendent DATE: DATE: d~ENT APPROVAL Rob Forbes, Police Chief Board Member DATE:~..,~ DATE: APPROVED AS TO FORM ATTEST Bremerton City Attorney City Clerk R:XLEGAL\Contracts~Police~Brem School District 2003-2004,do¢ CONTRACT MODIFICATION 2 DATE SUBMITTED: 9/22/03 BILL/4 0 % - [q AGENDA BILL 8 A CITY OF BREMERTON CITY COUNCIL SUBJECT: 2004 CDBG Allocation Committee Meeting Date: 9/30/03 Recommendations COUNCIL MEETING Date: 10/8/03 Department: DCD/CDBG Presenter: Marylyn WaibelV~.t ~/,_ Phone: 473-5375 SUMMARY: On 7/23/03, the City Council approved the 2004 CDBG Policy Plan, which included CDBG rules and regulations, as well as the application/allocation process. Funding availability was advertised on 6/11/03 and applications were accepted until 8/22/03. The CDBG Advisory Committees reviewed the applications, conducted interviews and individually rated each application. Attached are the Committee funding recommendations based on their scores. ATTACHMENTS: 2004 Distribution of CDBG Funds, Allocation Spreadsheet, Project Scores and Project Descriptions FISCAL IMPACTS (Include Budgeted Amount): $800,000.00 in HUD Funding APPROVALS: ~, · DEPARTMENT DIRECTOR: MAYOR: ~ FISC~UDGET: ~ ~'" ~~ OPE~TIONS: ~ ~-~.~ co cxr P S V m: ~CO~ENDED MOTION: Move approval of the CDBG Advisory Co~ittee recomendmions for 2004 CDBG a~ocation. AGENDA STATUS: COUNCIL ACTION: [] Approve [] Deny [] Postpone [] No Action Consent [~ New Business Old Business [] Ordinance [] Resolution [] Public Hearing [] Information [] Study Session [] 2004 DISTRIBUTION OF CDBG FUNDS Estimated HUD 2004 Entitlement $600,000.00 Estimated 2003 Program Income $200,000.00 Estimated 2004 Allocation $800,000.00 Public and Human Services $ 90,000.00 Planning and Administration $120,000.00 Capital Projects $590,000.00 Estimated 2004 Allocation $800,000.00 2004 PUBLIC SERVICE PROJECTS SCORE AWARD BREMERTON FOODLINE 106.80 $16,500.00 BREMERTON SERVICES ASSOC. 100.80 $13,000.00 YMCA 95.40 $7,500.00 KITSAP COMMUNITY RESOURCES 92.00 $15,000.00 BREMERTON PARKS/EVERGREEN PARK 91.40 $11,000.00 YWCA 84.00 $9,000.00 WASHINGTON CASH 80.00 $9,000.00 CATHOLIC COMMUNITY SERVICES 77.40 $9,000.00 LITERACY COUNCIL 76.40 $0.00 RMH SERVICES 73.00 $0.00 KITSAP SEXUAL ASSAULT 69.40 $0.00 ELDER & ADULT DAY SERVICE 65.00 $0.00 ETHNIC UNITY COALITION 52.80 $0.00 $90,000.00 7 2004 CAPITAL PROJECTS SCORE AWARD KITSAP HEALTH DISTRICT 100.60 $114,000.00 BREMERTON PW-ADA 83.80 $25,000.00 BREMERTON PARKS-SKATEBOARD 83.40 $75,000.00 BREMERTON PARKS-ROOF REPAIR 79.60 $50,000.00 CATHOLIC COMMUNITY SERVICES 79.40 $150,000.00 BREMERTON PW-SIDEWALKS 77.40 $40,000.00 KCR WEATHERIZATION 76.20 $51,000.00 ADMIRAL THEATRE 71.40 $75,000.00 BREMERTON PW-TRAFFIC CALMING 62.40 $10,000.00 BREMERTON DED-KISS N RIDE 60.60 $0.00 $590,000.00 2004 CDBG PROJECT DESCRIPTIONS #1 CITY OF BREMERTON DCD-CDBG ADMINISTRATION REQUESTED: $120,000.00 CDBG funds will provide salaries for the CDBG Program Administrator and the CDBG Program Coordinator to administer the CDBG Program. #2 BREMERTON FOODLINE-AGENCY SALARIES REQUESTED: $23,875.00 CDBG funds will be used toward the salary of one part-time Executive Director, one part-time Supervisor of Operations, one part-time Driver and one part-time Bookkeeper/Administrative Assistant. #3 BREMERTON PARKS AND RECREATION-FAMILY PLAYGROUNDS AT EVERGREEN PARK REQUESTED: $11,000.00 CDBG funds will be used to provide Evergreen Park Neighborhood with a staffed summer playground program for children ages 6-12, plus continue the highly successful Tuesday Evening Family Special Events and Concer~s. #4 BREMERTON SERVICES ASSOCIATION-CHUCKWAGON MEALS ON WHEELS FOR BREMERTON SENIORS REQUESTED: $17,000.00 CDBG funds will be used toward the cost of 17,000 nutritious meals which volunteers deliver to 170 homebound, low-income elderly persons residing in Bremerton. #5 CATHOLIC COMMUNITY SERVICES-HOMELESS OUTREACH SHELTER TEAM PROGRAM REQUESTED: $16,255.00 CDBG funds will be used to partially suppor~ the cost of providing shelter, services, case management, transportation and supplies for up to 14 men per night from November 2003 through May 2004. #6 ELDER AND ADULT DAY SERVICES-YOUNG ADULT PROGRAM (YAP) OF THE GREEN MOUNTAIN CENTER REQUESTED: $18,720.00 CDBG funds will be used to provide scholarships for approximately 6 young adults (ages 18-40) with developmental disabilities, who are socially isolated and do not meet the Medicaid criteria, to attend YAP, 2 days a week for one year. #7 ETHNIC UNITY COALITION-SENIOR C.A.R.E. REQUESTED: $10,800.00 CDBG funds will be used to pay the Project Director working ball tirae and will provide the following services: Plan, direct, manage, and organize the health/wellness education, cross cultural, education on aging issues, and recreational activities of the Senior C.A.R.E. program. #8 KITSAP COMMUNITY RESOURCES-EMERGENCY AND TRANSITIONAL HOUSING SERVICES REQUESTED: $25,000.00 CDBG funds will be used to provide staff support to all Housing Services Programs that serve Bremerton residents who are homeless, formerly homeless, or at risk of homelessness. #9 KITSAP SEXUAL ASSAULT-CHILD ABUSE INTERVENTION REQUESTED: $18,350.00 CDBG funds will be used to provide 30 sexually abused children and their non-offending family members with crisis intervention, legal/medical advocacy, counseling, parent education, case management and referrals. #10 LITERACY COUNCIL OF KITSAP-WORKPLACE LITERACY TRAINING REQUESTED: $10,000.00 CDBG funds will be used to provide individualized and small-group work-based literacy programs for Bremerton employees with low literacy skills and barriers to job retention and advancement. Such barriers might include learning disabilities, development disabilities, physical disabilities, lack of English skills or low reading and writing skills. Instruction will be tailored to each client's work needs as defined by the employer, and may include communication skills, computer literacy, reading, math, and comprehension of work-related safety materials. #11 RMH SERVICES-FOR THE UNTREATED MENTALLY ILL REQUESTED: $20,000.00 CDBG funds will be used to pay a portion of the salary of the Case Manager/MICA Group Therapist/Psychiatric Nurse. #12 WASHINGTON CASH-CITY OF BREMERTON MICROCREDIT INITIATIVE REQUESTED: $10,000.00 CDBG funds will be used to provide up to 60 low income individuals with comprehensive micro-business development activities designed to establish, expand or stabilize a micro or small business. lO #13 KITSAP FAMILY YMCA-YMCA CHILDCARE SCHOLARSHIPS REQUESTED: $7,500.00 CDBG funds will be used to provide scholarships which will enable 41 low-income and very low-income children to participate in Latchkey Childcare and Summer Camp. #14 YWCA OF KITSAP COUNTY-YWCA ALIVE LEGAL ADVOCACY PROGRAM REQUESTED: $25,000.00 CDBG funds will provide support staffing and operational costs for one FTE Bi-lingual Legal Advocate. #15 ADMIRAL THEATRE FOUNDATION-SAVE AMERICA'S TREASURERS REQUESTED: $150,000.00 CDBG funds will be used to provide access to stage, relocate box-office, and historic preservation. Partner with County CDBG grant ($150,000) and Admiral Theatre Foundation ($100,000) for Federal matching grant ($400,000). #16 BREMERTON ECONOMIC DEVELOPMENT-SECOND AND WASHINGTON KISS-N-RIDE PARKING REQUESTED: $225,000.00 CDBG funds will be used for construction of and installation of public facilities including handicap accessible Kiss-N-Ride parking spaces; park area decorative sidewalks, architectural design features and treatments including sculptures, planters, shrubs, and other features improving the aesthetic quality of the area. The project will address improvemem of environmental quality to principally benefit low income households with only one family vehicle, reduction of blight and meet an urgent Kiss-N-Ride need. Further, the acquisition of property is an acquisition of property that currently is inappropriately developed from the standpoint of sound community developmem and growth. #17 BREMERTON PARKS AND RECREATION-GLENN JARSTAD AQUATIC CENTER ROOF AND CLEARSTORY REPAIR REQUESTED: $50,000.00 CDBG funds will be used to repair the room and clearstory skylights at the indoor Glenn Jarstad Aquatic Center. #18 BREMERTON PARKS AND RECREATION-BREMERTON SKATEBOARD PROJECT-DEVELOPMENT REQUESTED: $75,000.00 CDBG funds will be used to develop a skateboard/blade/bicycle facility in Eastpark similar to Kitsap County's Kingston Skateboard Park. #19 BREMERTON PUBLIC WORKS-ADA SIDEWALK ACCESS PROGRAM REQUESTED: $25,000.00 CDBG funds will be used to construct the highest prioritized sidewalk (wheelchair) ramps as ranked bom the City's "ADA Sidewalk Access Prioritization" developed by the City's Disability Action Committee. Approximately 15 ramps will be constructed. #20 BREMERTON PUBLIC WORKS-NEW SIDEWALK CONSTRUCTION REQUESTED: $40,000.00 CDBG funds will be used to respond to community needs for safe pedestrian access by constructing high priority sidewalks in low-income areas. #21 BREMERTON PUBLIC WORKS-COMMUNITY RESPONSIVE TRAFFIC CALMING PROGRAM REQUESTED: $10,000.00 CDBG funds will be used to respond to community requests in low-income areas for non- standard traffic calming devices on residential street. #22 CATHOLIC COMMUNITY SERVICES-MEN'S SHELTER CONSTRUCTION PROJECT REQUESTED: $150,000.00 CDBG funds will help pay for construction of a $1.6 million (estimated cost) shelter to provide housing and transitional services for up to 150 homeless men annually. #23 KITSAP COMMUNITY RESOURCES-WEATHERIZATION AND RELATED MINOR HOME REPAIR REQUESTED: $100,000.00 CDBG funds will be used to provide weatherization services, related minor home repair and health and safety measures to 20 low income owner-occupied households in Bremerton. #24 KITSAP COUNTY HEALTH DISTRICT-FAMILY AND COMMUNITY HEALTH SERVICES RELOCATION TO REGIONAL GOVERNMENT CENTER REQUESTED: $114,000.00 CDBG funds will be used for construction and relocation of critical family and community health services from an obsolete, inadequate facility to the Government Center Building in a blighted, low-income neighborhood. /$ DATE SUBMITTED: September 5, 2003 BILL # 0 ~ ~ ( ~r 5 AGENDA BILL CITY OF BREMERTON q A CITY COUNCIL SUBJECT: Public Hear~g and Ordinance Committee Meeting Date: September 16, 2003 creating a new Chapter 2.74 of the BMC COUNCIL MEETING Date: 8~'~'~'~o~9ff3 ~ o/~/0 ~ entitled Expense Reimbursement Department: Finance Department Establishing Travel, Meals and Lodging Presenter: Michael R. Wilson Reimbursement Policies Phone: 473-5590 SUMMARY: The Department of Finance is proposing that the City Council implement new policies and procedures related for employee expenses incurred while conducting official City business, use of purchase/credit cards for travel purposes, obtaining travel authorization, and reimbursing City officials and employees for expenses incurred while conducting City business. ATTACHMENTS: A. Expense Reimbursement Ordinance FISCAL IMPACTS (Include Budgeted Amount): No direct budgetary impact. Positive fiscal benefit through improved internal control, accounting and processing of travel, meals and lodging reimbursement claims for City officials and employees. APPROVALS: DEPARTMENT DIRECTOR: CITY ATTORNEY: FINANCE DIRECTOR: x,,.j ~ ~l ~,,~/~-..~_ MAYOR: ~ ~--(~ / "~ , COUNCIL PRESIDENT: RECOMMENDED MOTION: B. I move to pass Ordinance No.Z/g7/on second reading. COUNCIL ACTION: [] Approve [] Deny [] Table [] Continue [] No Action ORDINANCE NO. 4 ~ "7 I AN ORDINANCE of the City Council of the City of Bremerton, Washington, establishing a travel, meals and lodging reimbursement policy for city officials and employees WHEREAS, the City of Bremerton currently operates with limited policies and procedures relating to City official and employee expenses incurred while conducting official City business, use of purchase/credit cards for travel purposes, obtaining travel authorization, and reimbursing City officials and employees for expenses incurred in conduct of City business; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Ordinance 3693 entitled "Vehicle Mileage Policy" adopted on May 4, 1982, is hereby repealed. SECTION2. A new chapter, Chapter 2.74, entitled "Travel Authorization and Expense Reimbursement" is hereby added to the Bremerton Municipal Code to read as follows: CHAPTER 2.74 TRAVEL AUTHORIZATION AND EXPENSE REIMBURSEMENT 2.74.010 PURPOSE. To establish a policy and procedure pursuant to RCW 42.24.090 related to City official and employee expenses incurred while conducting official City business, use of purchase/credit cards for travel purposes, obtaining travel authorization, and reimbursing City officials and employees for expenses incurred while conducting City business, and to implement the following: 2.74.020 PROCEDURE. (a) Authorization to Travel: Travel by City Officials and employees, City Council, members of Boards and Commissions shall be specifically provided for in an approved budget and as provided below: (1) Specific trip authorization shall be approved as provided by Section (e). (2) Board and Commission Members: Workshops, seminars and conferences are normally included in budget requests. (3) Unanticipated or special travel (e.g., out of state travel) may be approved provided such travel request is submitted to the Finance Department or Mayor in writing with justification for such travel. (b) Eligible Expenditures: Generally, eligible expenditures include travel and living costs incurred by the employee while away from the City and expenses incurred within the City necessitated by City business. In the Bremerton area, necessary expenses will be reimbursed only for an employee representing the City in his/her official capacity and in the discharge of 1 TravelPolicy his/her duties. Such in-City expenses should first be authorized as provided for in Section (e) below. Eligibility for pumhase/credit card charges and expense reimbursement will be based on the following conditions: (1) Registration: Actual cost of registration of any employee at a meeting, conference, or convention for which he/she has received approval. Registration should be prepaid by use of department purchase/credit card. If it is not possible to prepay registration fees, receipts must be submitted for reimbursement, or accompany the purchase/credit card billing statement. Employees shall attend all conferences, meetings, and training sessions that are paid for at City expense. (2) Transportation: Actual costs for bus travel, train travel, taxi, car rentals, parking fees, and air travel are eligible, provided all air travel shall be by government rates, internet rates or economy class, whichever is the most cost effective rate for travel. Employees using a personal vehicle to travel on City business will be reimbursed at the rate established by the Internal Revenue Service. Payment shall not exceed economy class airfare (government rate or internet rate) to and from the same destination for employees traveling to out of town destinations on City business using a personal vehicle. Employees shall provide reasonable documentation of destination mileage and general purpose of business on reimbursement travel expense vouchers; however, frequent local use of a personal vehicle by an employee for City business may be accumulated and reported on a monthly basis as one reimbursable expense. While using a City-owned vehicle on City business, the employee shall secure a City purchase/credit card from the Department Director through authorization from the Finance Department and use it for pumhases of gasoline, oil, emergency repairs, or other related expense. (3) Lodging: Actual cost of hotel or motel accommodations is an eligible expense. If a family member or guest accompanies the employee, the employee shall pay for the amount over that of a single accommodation. The single accommodation rate must be noted on the hotel/motel statement. Employee shall always secure the most cost effective government rate or internet rate available. (4) Meals: An individual shall be deemed on travel status where the travel includes reimbursable lodging. Any employee traveling on City business shall receive an allowance of up to $42.00 per day, including tax and tip (up to 15% gratuity), for meals if ail meals are paid by the employee. If less then three meals a day are to be paid by the employee, then the following schedule shall be used: BREAKFAST - $ 9.00; LUNCH - $12.00; and DINNER - $21.00. The Finance Department shall evaluate this daily meal allowance schedule each year and may approve appropriate adjustments to the meal allowance if deemed appropriate and necessary to stay current on meal costs. The Department Director shall determine what meals shall be allowed based upon the times and dates of travel. Where conference registration or training tuition fees include one or more meals, the City shall reimburse only those meals not covered by such fees. Where a conference offers meals in conjunction with the conference program, but does not include those meals in the registration fee, the City shall pay for those meals selected by the employee. If the employee elects not to participate in one or more meals offered by the conference, the regular per diem guidelines shall be used for those meals. Receipts for meals must be submitted for the City 2 Travel Policy to reimburse an employee, except in such cases where the employee cannot obtain a receipt or has lost a receipt and documents such on the employee's Travel Expense Claim Form. Excess meal expense shall only be considered because of location or other unusual circumstances. The Department Director and Director of Finance or Mayor must approve all excess meal expenses. Expenses for meals where City business is conducted and that could reasonably occur during non-meal periods are not eligible for reimbursement. Meals for City Council, Mayor and City staff conducting formal City business during meal times are specifically authorized. Non-travel status travel expense need not be pre-approved prior to such expense being incurred unless a Department Director who would normally approve such expenditures after the fact has set an internal procedure that requires such pre-approval. Where pre-approval has not been required and the person proposing to incur the expense has any question about the legitimacy of the expense, pre-approvai should be obtained. Individuals who incur non-travel status travel expense without pre-approval incur such expense at their own risk (i.e., if reimbursement or authorization of the charge on a City credit card has not been approved, the expense will be the individual's personal obligation). Travel expense incurred while on travel status requires the pre-approval as set forth in Section (f). The act of obtaining a City purchase/credit card does not indicate pre-approval of expenses. Individuals may be reimbursed for single non-travel status meal expenses from the petty cash fund, provided proper documentation and approval is submitted. Except for lodging where individuals share the same room or transportation conveyance (cab, rental car, etc.), each individual seeking reimbursement must incur his/her own expenses and seek individual reimbursement. The only exceptions are group meals arranged for working sessions or banquets arranged by a department. (5) Laundry Service: Actual cost of laundry service is an allowable expense when employees are required to be away from the City for more than six days at one time or the conditions under which they are required to work while away from the City create a more than normal need for such services. (6) Telephone: Charges for telephone are eligible for reimbursement if City business requires such communication. Employees staying outside of the City of Bremerton on business are allowed one personal call to the employee's home at City expense. Such calls shall not exceed Ten dollars ($10.00). Any personal calls in excess ofTen dollars ($10.00) are to be paid by the employee. (c) Ineligible Expenses: None of the following expenses shall be paid by the City: 1) travel paid for by any other organization, 2) alcoholic beverages, 3) valet services, 4) meals or lodging accommodations for family or guest, 5) tour bus fees for sightseeing tours, 6) mileage if traveling as a passenger in a privately owned car, 7) trip insurance, 8) hosting, or 9) any other personal expenditures for entertainment or other purposes. (d) Documentation of Expenses: All actual expenses shall be submitted to the Finance Department (for reimbursement) on the Travel Expense Claim form. In the case of lodging expenses, a detailed statement of charges must be submitted. Each employee is expected to submit his/her own travel expense voucher reflecting reimbursable expenses actually incurred. If lodging accommodations are shared between two or more employees, the employee paying the bill may submit the lodging portion of the billing for all such employees. Claim of any questionable charge that could reasonably raise a question should be accompanied by an explanation of such charge. 3 TravelPolicy (e) Approvals: Travel and expense reimbursement or purchase/credit card payment authorization under this policy must be signed, approved, and filed in the Finance Department on a Travel Expense Claim form. Normally, purchase/credit card charge receipts are to be submitted no later than 20 days after the return from travel. The City Council, through the submittal of travel/training approval forms, shall generally approve travel for City employees during the annual budget process. All out of state travel must be approved in advance by the Mayor. Other in-state, non-budgeted travel, reimbursement for expenditures and purchase/credit card charges shall be made pursuant to the normal Travel Expense Claim form duly verified by the claimant and submitted for final approval as noted below: (I) If the City Council, approval will be made by the President of the City Council. (2) If the Mayor, by the City Council through the budget process. (3) If Department Director, approval by the Mayor or City Council through the budget process. (4) If other employees, by the employee's direct Supervisor and/or Department Director. (f) Travel Arrangements: When employees are making travel and accommodation arrangements, it shall be the responsibility of the employee to obtain government discount rates or intemet rates. Employees are expected to make travel and lodging reservations in advance whenever possible and to take other actions to ensure that travel and lodging is secured at the most reasonable rate possible. (g) Procedure: (1) Request for reimbursement of allowable travel expenses shall be prepared by the employee claiming reimbursement on the Travel Expense Claims form with all of the required receipts. Reimbursement will not be made if the required receipts are not attached. The Travel Expense Claim form will then be processed through the next accounts payable mn. (2) The Department of Finance may authorize the use of a City purchase/credit card to employees for the sole purpose of payment of expenses for authorized travel and in accordance with RCW 42.24.115. The City Council, Mayor and Department Directors may hold a City purchase/credit card issued by the Finance Department for the sole purpose of covering expenses incident to conducting City official business pursuant to the City's Purchase/Credit Card Policy. (3) The purchase/credit Card form must be completed and presented to the Finance Department to obtain the purchase/credit card. (4) If a purchase/credit card was obtained from the Finance Department or Department Director on an interim basis, it must be surrendered by the employee to the Finance Department or Department Director within two business days after returning from the authorized travel. (5) Purchase/credit card reconciliation of the expenses shall require the completion of a Travel Expense Claims form. Each expense shall be itemized separately with the corresponding purchase/credit card receipt attached. (6) Disallowed charges or charges not properly identified will be paid by the employee before the charge card billing is due. Failure to do so will render the employee personally liable for the unpaid amount plus interest at the rate charged by the bank that issued the credit/purchase card. 4 Travel Policy If, for any reason, disallowed charges are not repaid before the purchase/credit card billing is due and payable, the City shall have a prior lien against and a right to withhold any and all funds payable or to become payable to the employee in the amount of the disallowed charges, plus interest. (7) The Mayor and Director of Finance are authorized to implement any additional policies or administrative procedures necessary to implement the provisions of this Ordinance. (8) Employees shall be restricted from use of their own personal credit cards for travel, meals, lodging and other related expenses, except in such cases when the employee has not been issued or does not have access to a City purchase/credit card. SECTION 3. Severability. If any one or more sections, subsections, or sentences of this ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. SECTION 4. Effective Date. This ordinance shall take effect and be in force ten (10) days from and after its passage, approval and publication as provided by law. APPROVED by the City Council the day of ,2003 PASSED by the City Council the day of ,2003 CAROL ARENDS, Council President Approved this day of ,2003 CARY BOZEMAN, Mayor ATTEST: APPROVED AS TO FORM: KATHLEEN MCCLUSKEY, City Clerk ROGER A. LUBOVICH, City Attorney PUBLISHED the day of ,2003 EFFECTIVE the .day of .2003 ORDINANCE NO. R:~LEGAL\Ordinances~inance\Travel Policy.doc 5 Travel Policy DATE SUBMITTED: BILL # 03 - I qoq~ AGENDA BILL ~ ~ CITY OF BREMERTON CITY COUNCIL ......... ',¥, i : ; i6'gi ' " ;;d ;,;4' ............ ' ...................... "" SUBJECT: CASCADE NATURAL GAS Committee Meeting Date: September 23, 2003 CORPORATION ONE YEAR FRANCHISE COUNCIL MEETING Date: Oct. 8 and 15, 2003 EXTENSION Department: Finance Department Presenter: Michael Wilson Phone: 473-5590 SUMMARY: The proposed ordinance grants a one year franchise extension to Cascade Natural Gas Corporation for the period October 10, 2003 to October 9, 2004. City staffrecommends a one year franchise extension to allow time to properly prepare to negotiate a new longer term franchise. ATTACHMENTS: Proposed Ordinance FISCAL IMPACTS (Include Budgeted Amount): / APPROVALS: / / DEPARTMENT DIRECTOR: {....~._~ ~*,~'~ CItY ATTORNEY: FINANCE DIRECTOR: MAYOR· ~/~--~.,.,~ , ,~--~ · ,---,- ' ~ t ~ CONSENT AGE~A ~COMMENDED MOTION: 1. I move to approve ~e proposed ordinance on first reading. 2. I move to pass Ordin~ce No. on second reading. COUNCIL ACTION: [] Approve [] Deny [] Table [] Continue [] No Action ORDINANCE NO. AN ORDINANCE granting Cascade Natural Gas Corporation, a Washington corporation, its successors or assigns, the right and privilege to use and occupy the public streets, avenues, lanes, alleys, highways of the City of Bremerton, State of Washington, for the purpose of supplying, distributing and selling gas to the inhabitants of the City, and elsewhere; and the right and privilege of constructing, and thereafter maintaining a gas works, mains, service pipes and other necessary equipment in said City, for the distribution of gas for light, fuel, power, heat and other purposes for a period of one year from October 10, 2003 to October 9, 2004 under the same terms and conditions as provided in Franchise Ordinance No. 4342 and amended by Ordinance Nos. 4776 and 4813. THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Franchise Ordinance No. 4342 as amended by Ordinance Nos. 4776 and 4813 ("Franchise") is hereby incorporated in its entirety by this reference, and amended to extend the term of the Franchise by amending Section 10 to extend the expiration date to October 9, 2004. Except and to the extent amended herein, all terms and conditions of the Franchise shall remain in full force and effect. Cascade shall have no fights under this Franchise nor shall Cascade be bound by the terms and conditions of this Franchise unless Cascade shall, within sixty (60) days after the effective date of the Ordinance, file with the City its written acceptance of this Ordinance. SECTION2. Severability. If any or more sections, subsections, or sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Ordinance and the same shall remain in full force and effect. SECTIONS. Effective Date. This Ordinance shall become effective ten (10) days after passage and publication. APPROVED by the City Council the day of ,2003 PASSED by the City Council the day of ,2003 CAROL AR_ENDS, Council President 1 Cascade Natural Gas Extension APPROVED this __ day of ,2003. CARY BOZEMAN, Mayor ATTEST: APPROVED AS TO FORM: KATHLEEN McCLUSKEY, City Clerk ROGER A. LUBOVICH, City Attomey PUBLISHED the day of ,2003 EFFECTIVE the day of ,2003 ORDINANCE NO. 2 · ~.~ Cascade Natural Gas Extension HONORABLE MAYOR AND CITY COUNCIL CITY OF BREMERTON, WASHINGTON In the matter of the application of Cascade Natural Gas, a Washington corporation, for a franchise to construct, operate and maintain Franchise Ordinance No. facilities in, upon, over, under, along, across and through the franchise area of the City of Bremerton ACCEPTANCE WHEREAS, the City Council of the City of Bremerton, Washington, has granted a franchise to Cascade Natural Gas, a Washington corporation, its successors and assigns, by enacting Ordinance No. __ beating the date of ., 2003; and WHEREAS, a copy of said Ordinance granting said franchise was received by Cascade Natural Gas on October ., 2003, from said City of Bremerton, Kitsap County, Washington; NOW THEREFORE, Cascade Natural Gas, a Washington corporation, for itself, its successors and assigns, hereby accepts said Ordinance and all the terms and conditions thereof, and files this, its written acceptance, with the City ofBremerton, Kitsap County, Washington. IN TESTIMONY WHEREOF, Cascade Natural Gas has caused this written Acceptance to be executed in its name by the undersigned on this __ day of _, 2003. CASCADE NATURAL GAS By: Name & Title: ATTEST: By: Name & Title: COPY RECEIVED BY CITY OF BREMERTON On By: City Clerk R:\LEGAL\Ordinances~Administration\Cascade Gas Extension (2003).doc Cascade Natural Gas Extension DATE SUBMITTED: September 25, 2003 BILL # O 3 ~ tq,3 AGENDA BILL CITY OF BREMERTON q ~ CITY COUNCIL SUBJECT: PUBLIC HEARING ON Committee Meeting Date: September 30, 2oo3 ORDINANCE RELATING TO THE CITY'S COUNCIL MEETING Date: Oct. 8 and 15, 2003 COMMUNITY RENEWAL PROGRAM Department: City Attorney's Office Presenter: Roger A Lubovich Phone: 473-2345 SUMMARY: The proposed ordinance reaffirms and expands blighted areas in downtown Brcmerton, designates a new area of blight for the Westpark and Anderson Cove areas, amends and modifies the City's Community Renewal Project Area to include all of the designated blight area in the Downtown Core and Downtown Waterfomt and further adds the Westpark area of blight and reaffirms, modifies and amends the Community Renewal Plan for the Project Areas. ATTACHMENTS: Proposed Ordinance FISCAL IMPACTS (Include Budgeted Amount): APPROVALS: DEPARTMENT DIRECTOR: CITY ATTORNEY: ~ FINANCE DIRECTOR: AGENDA [] OPERATIONS: COUNCIL PRESIDENT: RECOMMENDED MOTION: 1. I move to approve the proposed ordinance on first reading. 2. I move to pass Ordinance No. on second reading. COUNCIL ACTION: [] Approve [] Deny [] Table [] Continue [] No Action ORDINANCE NO. AN ORDINANCE of the City Council of the City of Bremerton, Washington: 1) reaffirming blighted areas as designated and reaffirmed in Resolution No. 1730 and No. 2117 and Ordinance No. 4187 and No. 4830; 2) expanding blighted areas downtown and designating a new area of blight for the Westpark and Anderson Cove areas; 3) amending and modifying the City's Community Renewal Project Area as set forth in Ordinance No. 4830 for Community Renewal Project(s) to include all of the designated blighted area in the DC and DW zones downtown and adding the Westpark area of blight; and 4) reaffirming, modifying, and amending the Community Renewal Plan as set forth in Ordinance No. 4830 for the Community Renewal Project Areas to include the DC and DW zones and Westpark. WHEREAS, pursuant to Resolution No. 1730, the City Council declared that area generally described as from the Puget Sound Naval Shipyard north to 6t~ Street and from Warren Avenue east to the shoreline of the Washington Narrows in the City of Bremerton to be a Blighted Area as defined in RCW 35.81.015(2); and WHEREAS, the City Council, in 1986, passed Resolution No. 2117 confirming and reaffirming Resolution No. 1730 and directed the Mayor and his staffto prepare an urban renewal plan and project for that portion of the Blighted Area bound by Washington Street on the west, the Outer Harbor line on Sinclair Inlet on the east, Puget Sound Naval Shipyard on the south, and the northerly line of Fifth Street extended easterly the blighted area for urban renewal ("Urban Renewal Project Area") as defined in RCW 35.81.015(2); and WHEREAS, pursuant to Ordinance No. 4187, the City Council adopted Downtown Waterfront Urban Renewal Plan ("DWURP") for the Urban Renewal Project Area; and WHEREAS, the Washington State Legislature in its 2002 session amended the state's Urban Renewal Law, renaming it the "Community Renewal Law" and providing additional tools to cities for the revitalization of "Conununity Renewal Areas" which are Blighted Areas designated as appropriate for "Community Renewal Project(s)"as set forth in Chapter 35.81 RCW; and WHEREAS, the City Council reaffirmed the Blighted Area pursuant to Ordinance No. 4830 and established a new Community Renewal Plan in conjunction with companion ordinance Nos. 4828 and 4829; and WHEREAS, the City Council finds it in the best interest of the City to maintain and reaffirm the Blighted Area designation as defined in RCW 35.81.015(2) as designated and Community Renewal Amendment reaffirmed in Resolution Nos. 1730 and 2117, and Ordinance Nos. 4187 and 4830, that conditions have not changed since those designations to warrant repeal of said designations; and WHEREAS, Based upon the findings above to maintain and reaffirm the Blighted Area designation as designated and reaffirmed in Resolution Nos. 1730 and 2117, and Ordinance Nos. 4187 and 4830, and further based upon findings herein that 1) the area commonly known as the Proposed Maritime Park Area is adjacent to and of similar condition as the currently designated Blighted Area, 2) conditions relating to the Proposed Maritime Park Area, as with the designated Blighted Area, are the same as they were when the current Blighted Area was designated such, and 3) the findings relating to the Blighted Area designation as set forth in Resolution Nos. 1730 and 2117, and Ordinance Nos. 4187 and 4830 are applicable to the Proposed Maritime Park Area, the City Council finds it in the best interest of the City to expand the downtown designated area of blight to include the area commonly known as the Proposed Maritime Park Area to be added to the currently designation Blighted Area; and WHEREAS, Based upon findings contained in the Executive Letter issued by the Executive Director of the Housing Authority of the City of Bremerton dated September 10, 2003, the City Council also finds it in the best interest of the City to designate a new area of blight for the area commonly known as Westpark to be added to the currently designation Blighted Area; and WHEREAS, Based upon findings contained in the Anderson Cove Neighborhood Urban Design Revitalization and Redevelopment Study, the City Council also finds it in the best interest of the City to designate a new area of blight for the area commonly known as Anderson Cove to be added to the currently designation Blighted Area; and WHEREAS, the rehabilitation, redevelopment or a combination thereof of the Blighted Areas including Westpark and Anderson Cove is necessary in the interest of the public health, safety, morals, and welfare of the residents of the City; and WHEREAS, pursuant to Ordinance No. 4830, the City Council amended and modified the City's Blighted Urban Renewal Area as set forth in Resolution No. 2117, with a new Community Renewal Project Area for Community Renewal Projects pursuant to Chapter 35.81 RCW, designated the "Project Area" consisting of the area identified in the Downtown Waterfront (DW) zone as adopted in Ordinance No. 4828; and WHEREAS, the City Council finds it in the best interest of the City to maintain and reaffirm the City's Community Renewal Project Area for Community Renewal Projects in the DW zone pursuant to Chapter 35.81 and to modify the same to include all of the DC zone as well as the DW zone within the designated downtown blighted area and further to include the Westpark blighted area; and WHEREAS, pursuant to Resolution No. 2508, the City approved the Bremerton Comprehensive Plan as a local comprehensive plan under Chapter 36.70 RCW ("GMA Comprehensive Plan"); and Community Renewal Amendment WHEREAS, pursuant to Ordinance No. 4783, the City amended Section C-1 of the Land Use Element of the Comprehensive Plan as a GMA Comprehensive plan policy amendment; and WHEREAS, the City Council, in Ordinance No. 4828, a companion to ordinance No. 4830, repealed the DWURP and amended the Zoning Code establishing the Downtown District consisting of the Downtown Core (DC) and the Downtown Waterfront (DW) zones, to allow development of the Downtown District in accordance with new development standards and regulations, and further, in another companion ordinance, Ordinance No. 4829 amended the Shoreline Master Program relating to the Downtown District; and; WHEREAS, pursuant to Ordinance No. 4830, the City Council also amended and modified its Urban Renewal Program by replacing the repealed DWURP with a new Community Renewal Plan for the Project Area in the DW zone consisting of.' 1) Section C- 1 of the Land Use Element of the Comprehensive Plan as amended by Ordinance No. 4783; 2) Section 21.02.152 of the Bremerton Municipal Code entitled "Downtown District" and related Zoning Map designation of the Downtown Waterfront ("DW") zone as adopted in Ordinance No. 4828 as enacted and as hereinafter amended; 3) Shoreline Master Program regulations related to the Project Area including those adopted pursuant to Ordinance No. 4829 as enacted and as hereinafter amended; 4) a project financing plan; and 5) a housing plan for residents displaced by the community renewal project; and WHEREAS, The City Council desires to 1) reaffirm the Community Renewal Plan as set forth in Ordinance No. 4830 for the DW zone and further 2) amend and modify the Community Renewal Plan to include a plan for the DC zone and further 3) amend and modify the Community Renewal Plan to include a plan for the Blighted Area for the Westpark area which plan is set forth in a companion ordinance, Ordinance No. 4870 adopted by the City Council on September 24, 2003, adopting comprehensive land use and development parameters for Westpark; and WHEREAS, by Resolution No. 2755 and Ordinance No. 4830, the City Council authorized the Kitsap County Consolidated Housing Authority ("Kitsap Authority") to exercise its powers within the City as an Urban Renewal Agency, pursuant to Chapter 35.81 RCW; and WHEREAS, the City desires that the Kitsap Authority continue to exercise the powers authorized by Resolution No. 2755 and Ordinance No. 4830 as a Community Renewal Agency pursuant to Chapter 35.81 RCW; and WHEREAS, on October 8, 2003 and October 15, 2003, the City Council held public hearings concerning the proposed expansion and new designation of Blighted Areas, expansion of Community Renewal Project Area, and proposed Community Renewal Plan for the Project Area after notice was given in accordance with RCW 35.81.060; and WHEREAS, the proposed Community Renewal Project Area is a blighted area as defined in RCW 35.81.015(2). Community Renewal Amendment WHEREAS, the City Council finds that a housing plan is necessary for displacement of residents who might be replaced by the community renewal project designated the "Residential Displacement Plan", and that the proposed plan is feasible for making adequate housing for residents who may be displaced by the project; and WHEREAS, the City Council finds that the proposed Community Renewal Plan conforms to and is consistent with the Comprehensive Plan; and WHEREAS, adoption of this ordinance and the proposed Community Renewal Plan does not amend and or create a sub-area plan of the Comprehensive Plan; and WHEREAS, the City Council finds that the Community Renewal Plan will afford maximum opportunity, consistent with the needs of the City for the rehabilitation or re- development of the blighted area by the private sector; and WHEREAS, the City Council finds that a sound and adequate financial program exists for the financing of the Community Renewal Project(s) given funding programs, City partnerships in proposed projects and anticipated private development financing; and WHEREAS, the City Council desires to adopt the proposed expansion and new designation of Blighted Area, expansion of Community Renewal Project Area, and proposed Community Renewal Plan to allow development of the Project Areas in accordance with new development standards and regulations; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. The recitals set forth above are hereby incorporated as if set forth herein in full. SECTION2. The findings set forth in Resolution Nos. 1730 and 2117 and Ordinance Nos. 4187 and 4830 as they relate to the areas of blight are hereby adopted by reference as if incorporated herein, and further, there is hereby designated and reaffirmed, within the downtown area of the City of Bremerton, an area of blight as defined in RCW 35.81.015(2), as designated and reaffirmed in Resolution Nos. 1730 and 2117 and Ordinance Nos. 4187 and 4830 designated the "Blighted Area" as set forth in Exhibit "A" incorporated herein by reference. SECTION& Based upon findings set forth in the recitals above, the City Council hereby expands the downtown designated area of blight for the area commonly known as the Proposed Maritime Park Area to be added to the currently designation Blighted Area as set forth in Exhibit "B" and legally described in Exhibit "B-l," both incorporated herein by reference. SECTION 4. The City Council hereby designates a new area of blight for the Westpark area within the City of Bremerton to be added to the currently designation Blighted Area as set forth in Exhibit "C" incorporated herein by reference, based upon findings contained Community Renewal Amendment in the Executive Letter issued by the Executive Director of the Housing Authority of the City of Bmmerton dated September 10, 2003, as set forth in Exhibit "C-i" incorporated herein by reference. SECTION 5. Based upon findings contained in the Anderson Cove Neighborhood Urban Design Revitalization and Redevelopment Study dated September 23, 2003 ("Anderson Cove Study"), incorporated herein by reference, the City Council hereby designates a new area of blight for the Anderson Cove area within the City of Bremerton to be added to the currently designation Blighted Area as set forth in Exhibit "D" incorporated herein by reference. The Anderson Cove Study is used in this ordinance for the purpose of the designation of blight for the Anderson Cove area. Neither this ordinance nor the designation of blight herein adopts any proposed or preliminary plans for the area contained in the Anderson Cove Study or any other previous studies for the area. SECTION 6. The City's Community Renewal Project Area as set forth in Ordinance No. 4830, is hereby reaffirmed and further modified and amended to include 1) that portion of the designated Blighted Area downtown up to and including the DW and DC zones ("Downtown Project Area") set forth in Title 21 Appendix 152(a) (Exhibit "E" incorporated herein by reference); and further to include 2) a new area of blight for the Westpark area ("Westpark Project Area") (Exhibit "F" incorporated herein by reference) to be added to the currently designated Blighted Area as the new Community Renewal Project Area for Comanunity Renewal Projects pursuant to Chapter 35.81 RCW, collectively designated as the "Project Areas." SECTION 7. The City's Community Renewal Plan as set forth in Ordinance No. 4830 for the DW zone is hereby amended to include all of the Downtown Project Area consisting of the following elements: 1) Section C-1 of the Land Use Element of the Comprehensive Plan as amended by Ordinance No. 4783 and as hereinafter amended; 2) Section 21.02.152 of the Bremerton Municipal Code entitled "Downtown District" and related Zoning Map designation of the Downtown Waterfront (DW) zone and Downtown Core (DC) zone as adopted in Ordinance No. 4828 and amended by Ordinance No. 4858, as enacted and as hereinafter amended; 3) Shoreline Master Program regulations related to the Project Area including those adopted pursuant to Ordinance No. 4829 as enacted and hereinafter amended; 4) the project financing plan designated the "Downtown Project Area Finance Plan" as set forth in Exhibit "G" incorporated herein by reference; and 5) the housing plan for residents displaced by the Community Renewal Project(s) designated the "Downtown Residential Displacement Plan" as set forth in Exhibit "H" incorporated herein by reference. SECTION & The City's Community Renewal Plan as set forth in Ordinance No. 4830 is further amended and modified to include the Westpark Project Area consisting of the following elements: 1) the plan set forth and adopted in a companion ordinance, Ordinance No. 4870 adopted by the City Council on September 24, 2003, adopting comprehensive land use and development parameters for redevelopment of Westpark, which plan is hereby adopted and incorporated by reference as enacted and hereinafter amended by ordinance or resolution; 2) the project financing plan for the Westpark Project Area designated the "Westpark Project Area Finance Plan" as set forth in as set forth in Exhibit 'T' incorporated herein by reference; and 3) 5 ~,~ Community Renewal Amendment the housing plan for the Westpark Project Area for residents displaced by the Community Renewal Project(s) designated the "Westpark Residential Displacement Plan" as set forth in Exhibit "J" incorporated herein by reference. SECTION 9. The City Council ratifies and reconfirms its election, by Resolution No. 2755 and Ordinance No. 4830, to authorize and assign the Kitsap Authority to exercise the powers of a Community Renewal Agency granted by and consistent with Chapter 35.81 RCW, and finds that such election is in the public interest. SECTION 10. Severabilitv. If any one or more sections, subsections, or sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Ordinance and the same shall remain in full force and effect. SECTION 11. Effective Date. This ordinance shall take effect and be in force ten (10) days from and after its passage, approval and publication as provided by law. APPROVED by the City Council the day of ,2003 PASSED by the City Council the day of ,2003 CAROL ARENDS, Council President Approved this day of ,2003 CARY BOZEMAN, Mayor ATTEST: APPROVED AS TO FORM: KATHLEEN MCCLUSKEY, City Clerk ROGER A. LUBOVICH, City Attorney PUBLISHED the day of ,2003 EFFECTIVE the .day of ,2003 ORDINANCE NO. RSLEGAL\Ordinances\Community Development\Community Renewal Amendment. doc 6 30 Community Renewal Amendment Downtown Bremerton Blight Area Exhibit A Downtown Bremerton Blight Area :~3. Exhibit B DT Bl~g~ MXD PROPOSED MARITIME PARK AREA LEGAL DESCRIPTION The following description is to be used for general planning purposes only and is not based on a real property survey: This description starts at the Northwest of the US Navy property that falls on the south edge of First Street. Thence sough a distance of 108.34 feet; Thence southeast a distance of 628 feet; to the former outer Harbor Line Thence southwest a distance of 205 feet; Thence northwest a distance of 32 feet; Thence northeast a distance of 150 feet; Thence northwest a distance of 418 feet; Thence along a curve to the right having a radius of 110 feet a delta of 50° and an arc length of 83 feet; Thence northwest a distance of 40 feet; Thence along a curve to the left having a radius of 80 feet a delta of 45° and an arc length of 75 feet; Thence north a distance of 27 feet; Thence east a distance of 161 feet to the point of beginning. Property contains approximately 2.23 acres/97,139 sq.ft. 1 33 Exhibit B-1 Westpark Blight Area 1 inch~.qual~ Exhibit C HOUSING AUTHORITY OF THE CITY OF BREMERTON 110 Russell Road * Bremerton, Washington 98312 * Phone/TDD (360) 479-3694 * FAX (360) 377-5355 EXECUTIVE LETTER DATE: September 10, 2003 TO: Chair Shawlee Lee Vice-Chair Lynn Horton Commissioner Sharon Cromley Commissioner David Farr Commissioner Christopher Holden Commissioner Arthur Morken FROM: Merrill Wallace Executive Director SUBJECT: Designation of Distressed Public Housing Project RE: Westpark Housing Development As defined in Section 24 (j)(2) of the United States Housing Act of 1937 and in the HOPE VI Program Reauthofization and Small Community Mainstreet Rejuvenation and Housing Act of 2003, the Westpark Housing Development is defined as a distressed public housing project. The criteria points which define the distressed classification for the Westpark Housing Development are: · Is a significant contributing factor to the physical decline of and disinvestment by public and private entities in the surrounding neighborhood, where the location of the housing development is isolated from adjacent communities by a freeway, industrial area and a retail area thus creating a secluded community without avenues to provide access to blend in a larger thriving community environment. · Is occupied predominantly by families who are very low-income families, with children, are unemployed and dependent on various forms of public assistance; or · Has high rates of vandalism and criminal activity (including drug-related criminal activity) in comparison to other housing in the area. · Serious deficiencies in the original building design, where the unit bedroom quantities are outdated which do not meet the current needs of the community. 1 35 Exhibit C-1 Anderson Cove Blight Area Downtown Project Area Exhibit E Westpark Project Area i / ~ /i //Ii. J / 1 inch uals 400 fe'~t / ................... 3, Exhibit F DOWNTOV~I PROJECT AREA FINANCE PROGRAM The following is a proposal for financing projects within the Community Revitalization project area. The finance plan to implement the redevelopment of the project area includes: · Encouraging residential growth in the project area Expanding the downtown public and private sector workforce · Stimulation of earnings and investment The strategy will combine the use of appropriate municipal bond financing and public/private investment partnerships for financing new development and upgrading existing infxastmcture. For example: · Increase and improve downtown parks open spaces and plazas · Improve downtown traffic circulation · Create pedestrian friendly areas · Continue to improve transit opportunities A goal of the strategy is to effect positive changes in the municipal tax base by assisting existing property owners and businesses with the addition of new construction and value. The City of Bremerton will actively seek public and private funding to be used to mitigate private development risks within the Community Revitalization area. Public funding shall include but not be limited to the New Market Tax Credits, The Low Income Housing Tax Credits, taxable and tax exempt municipal Bonds. U.S. Dept of Housing and Urban Development Economic Development Initiative grants, U.S. Dept of Housing and Urban Development (HUD) Sec 108 loans, HUD Community Development Block Grant funds and HUD Home Investment Partnership loans and grants. The plan will provide for the sale of condominiums to public or private purchasers in the project area to encourage economic growth in the blight area. Inviting joint development opportunities where feasible will encourage private sector investment. The Kitsap County Consolidated Housing Agency, acting as redevelopment agency for the City of Bremerton shall use its bonding finance authority to purchase and develop property that meets the goals of the plan and to sell developed properties to the private sector whenever feasible. The City will establish the Community Revitalization area development as a top priority for the application of all grant funds and will actively solicit and encourage private investment in the project area. The strategy also includes ongoing economic and demographic analysis of the revitalization project and future growth initiatives necessary and appropriate to assist in the administration and implementation of the project. 1 Exhibit G DOWNTOWN PROJECT AREA RESIDENTIAL DISPLACEMENT PLAN Introduction The City of Bremerton does not anticipate displacement of residents in the revitalization area. In the event such displacement does occur, all available resources will be used to mitigate its adverse effects. Plan to Minimize Displacement The City of Bremerton will emphasize projects which: · Do not demolish buildings housing low income residents · Require no relocation or only temporary relocation · Use properties voluntarily sold, not as result of the project Plan to Assist Displaced Residents For projects where displacement is unavoidable, the City of Bremerton will follow all pertinent Federal and State of Washington laws, rules, and guidelines governing relocation of displaced persons. In addition, the programs, services and funding sources of the Kitsap County Consolidated Housing Authority, the Bremerton Housing Authority and the Washington State Housing Finance Commission shall be requested to assist any resident displaced as a result of the project. These programs are expected to include down payment assistance, rent subsidies, (HUD Sec 8) self-help housing construction and placement in subsidized housing projects currently in operation or planned for construction in the near future. 1 qo Exhibit H WESTPARK PROJECT AREA FINANCE PLAN Financing methods for completing the Westpark redevelopment plan include a combination of equity, private investment, HUD hope VI funds and investment incentives authorized under the U.S. Treasury New Market Tax Credit program. The project will develop equity sources realized from the development of 25 acres of commercial land. These funds will be used with tax-exempt bond sources and HUD section 8-rental subsidy sources as well as other Federal Housing financing sources to provide new housing construction on the remaining lands. The Bremerton Housing Authority and The Kitsap County Consolidated Housing Authority are currently making application for New Market Tax Credits to facilitate subsidized loans totaling approximately $40,000,000. These loans will be used to entice future tenants for a retail center that will serve the local low-income community. Conventional investment will be encouraged. 1 ffl Exhibit I WESTPARK RESIDENTIAL DISPLACEMENT PLAN The Westpark Redevelopment Plan includes no net loss of housing as described in the Bremerton Housing Authority Comprehensive Zoning Plan and Westpark Strategic Master as prepared for the Bremerton City Council Study Session September 3, 2003, incorporated herein by this reference. Exhibit J COMMUNITY RENEWAL PROGRAM THREE ELEMENTS DISTRESSED AREA AND "BLIGHT" DESIGNATIONS PROJECT AREA FOR COMMUNITY ] RENEWAL COMMUNITY RENEWAL PLAN FOR ] PROJECT AREA COMMUNITY RENEWAL PROGRAM THREE ELEMENTS DISTRESSED AREA AND "BLIGHT" DESIGNATIONS · Expansion to include Maritime Park Area · Add Westpark · Add Anderson Cove PROJECT AREA FOR COMMUNITY RENEWAL · Downtown Expansion West - Pacific · Add Westpark COMMUNITY RENEWAL PLAN FOR PROJECT AREA · Downtown a) Current Comp. Plan and development regs. b) Financing Plan c) Housing Plan (relocation?) · Westpark a) Housing Cooperation Act b) Financing Plan c) Housing Plan - Westpark Strategic Master For immediate release For moro information contact: Sarah Lee 206.842.8293; email: sarahlee @ bainbridqe.net KCCHA bidding to attract $300 million in private investment for Bremerton businesses, redevelopment (Silverdale, WA) - Attracting private money to Bremerton businesses could get a lot easier if the Kitsap County Consolidated Housing Authority - which serves as the city's community ronewal agency- wins its bid to offer $75 million in new, special tax incentives to potential investors. Letters of interost from local and national investors in the amount of over $118 million indicate strong support for this program. "If we're successful, it could mean up to $300 million in private investment flowing into Bremerton businesses and rodevelopment projects," said KCCHA Board Chair Darlene Kordonowy, who also serves as the mayor of the city of Bainbridge Island. "And by the response we've gotten already from local and national investors, it's clear that there's a lot of interest both in this program and in what's happening in Bromerton." KCCHA is competing for New Market Tax Credits under a federal program established in 2000 by the US Treasury Department. If the agency wins the tax credits, it would pass them on to private organizations and individuals who agree to loan money at special Iow rates to businesses in the Bromerton renewal area. "It's a win-win situation - investors get a 39% tax credit over seven years, and businesses in Westpark and downtown Bromerton would get loans at below market rates," Bromerton Mayor Cary Bozeman explained. "It makes it easier to attract outside money into our community, and it makes it more attractive for businesses to move here." KCCHA has already successfully passed several important hurdles in its bid to win the tax credits. In February of this year, it was one of only eight organization in Washington State qualified by the US Treasury Department to apply for the tax crodits. This month, the Bramerton City Council agreed to zoning changes to allow for redevelopment of Westpark, and is now considering whether to designate Westpark and Anderson Cove as official community renewal areas under state law. This means that these areas - in addition to Bremerton's downtown coro - can be eligible for the funding stream. The KCCHA board is made up of the three Kitsap County Commissioners; the mayors of Bainbridge Island, Port Orchard, and Poulsbo; and a Iow-income rosident. In 2002, this group elected the three county commissioners, Bremerton Housing Authority Executive Director Merrill Wallace, Kitsap Community Resources Housing Director Corky Senecal, and a Iow income resident to sit on the board of the local "Community Development Entity" that will actually handle the tax credits. So far, Phoenix, Arizona has received the largest amount of New Market Tax Credits -- $170 million in the first award round - for a redevelopment project similar to Bremerton's. KCCHA was designated as Bremerton's Community Renewal Agency by the city council in accordance with the state Community Renewal Act, which was created as a way to give local communities the tools they need to revitalize. DATE SUBMI ITED: 9/24/03 BILL # AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Resolution - Authorizing Committee Meeting Date: September 30~ 2003 Application for Funding Assistance to the COUNCIL MEETING Date: October 8, 2003 Interagency for Outdoor Recreation for the Department: Parks & Recreation Development of the Bremerton Skatepark Presenter: lodi Wroblewski Phone: 360/473-5429 SUMMARY: In order to fund the development of the Bremerton Skatepark, we wish to apply to the Interagency Committee for Outdoor Recreation (I_AC) for a Youth Athletic Facilities (YAF) grant. The total cost for the project is estimated to be $ 300,000. The LAC grant request will be for a maximum of $150,000. The match (balance of funding) will be coming fi.om donations and other grants. There is already a commitment of $25,000 fi.om the Central Lions Charitable Foundation and a $20,000 CD.BG. grant for Design. We are in the process of applying for additional funding for this project. ATTACHMENTS: Authorizing Resolution 0}0- ~ FISCAL IMPACTS (Include Budgeted Amount): If the grant and donations solicitations are successful, there will be no impact directly on the budget. There will be some minimal impact regarding administering the project. CITY ATTORNEY: FISCAL/BUDGET ~ ~ ~ ~ -- : (J ~.~_W-Z'~.. ~ ~ CONSENT AGENDA [] oP TIO S: coUNcm PP. USmUNT: RECOMMENDED MOTION: Motionto adopt Resolution No. ~0 ~ , authorizing the application for funding assistance to the Interagency for Outdoor Recreation (Youth Athletic Facilities Program) for the development of the Bremerton Skatepark COUNCIL ACTION: [] Approve [] Deny [] Table [] Continue [] No Action AUTHORIZING RESOLUTION Organization Name: City of Bremerton Resolution No. ,~ ~ 0 ~ Project Name~ A resolution authorizing application for funding assistance for a Youth Athletic Facilities Program OrAF) project to the Interagency Committee for Outdoor Recreation (IAC) as provided in Chapter 79A.25 RCW. WHERE, a~, under the provisions of YAF, state funding assistance is requested to aid in financing the cost oflfacility deveIopment; and WHEREAS, our organization considers it in the best public interest to complete the development project described in the application; NOW, THEREFORE, BE IT RESOL VED, that: 1. The Parks and Recreation Director be authorized to make formal application to IAC for funding assistance; 2. Any fund assistance received be used for implementation of the project referenced above; 3. Our organization hereby certifies that its share of project funding is committed and will be derived fi.om donations and grants; 4. We acknowledge that we are responsible for supporting all non-cash commitments to the sponsor share should they not materialize; 5. We acknowledge that any property acquired or facility developed with IAC financial aid must be placed in use as an outdoor recreation facility and be retained in such use in perpetuity unless otherwise provided and agreed to by our organization and IAC; 6. This resolution becomes part ora formal application to IAC; and 7. We provided appropriate opportunity for public comment on this application. This resolution was adopted by our organization during the meeting held: Location: City Council Chambers, City Hall - 289 4~ Street. Bremerton, WA Date: Oct. 8. 2003 Signed and approved by the following authorized represemative: Signed Title Date: October 8 2003 Approved as to form: