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Home My WebLink About09/06/00 AGENDA CITY COUNCIL MEETING AGENDA SEPTEMBER 6, 2000 1. PRE-COUNCIL STUDY SESSION: 5:00 - 5:30 P.M. A. General Council Business 2. CALL TO ORDER: 5:30 P.M. A. Pledge of Allegiance a. Invocation 3. CONSENT AGENDA A. Emergency Purchase of a Submersible Dry Pit Pump for OB-1 (#AB00-204) 4. CLAIMS/CHECK REGISTERS 5. COUNCIL MEMBER REPORTS 6. MAYOR'S REPORT 7. LEGISLATIVE REPORT 8. PUBLIC RECOGNITION - (Comments limited to 3-minutes) 9. RESOLUTIONS A. Resolution No. 2772, Amending Membership of the Lodging Tax Advisory Committee (#AB00-205) 10. ADJOURNMENT OF MEETING CITY COUNCIL WILL ADJOURN TO THE COUNCIL CONFERENCE ROOM IMMEDIATELY FOLLOWING THE REGULAR MEETING TONIGHT FOR THE "MONTHLY STUDY SESSION". AGENDA BILL BREMERTON CITY COUNCIL 1. SUBJECT: Emergency Purchase for FOR AGENDA OF: September 6, 2000 Submerm'ble Dry Pit Pump for OB-1 ORIGINATING DEPT: Public Works & Utilities ORIGINATOR: J. Poppe, W/W Manage .gr~ DATE SUBMITTED: August 29. 2000 2. CLEARANCES: (Comment on back if necessary) 3. EXHIBITS: Director PW&U ~~ ~ ~ · (1) Granich Engineering Price Quote City Attorney City Treasurer - Purchasing Manager Operations Committee Fiscal & Budget Comm. ENDORSEMENT )~ INFORMATION APPROVED BY COUNCIL PRESIDENT FOR SUBMITTAL: 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: The submersible dry pit pump for station OB-1 failed and needs to be replaced. A quote fi~om Granich Engineering, Inc., (Exhibit 1) to replace the Yeoman's pump with a Fakbanks-Morse model is tbr $20.900 not including sales tax. After several unsuccessful attempts to remedy the problems associated with the pump's performance, the manufacturer of the failed pmnp has agr~ eed to reimburse the City for the failed pump in the amount of $18,000. Based on performance tests, only two pump rnan~t~rs can meet the performance requirements tbr this station. Pierce County recently received competitive bids for submers~le dry pit pumps for similar applications and found the Fairbanks Morse pump to be the least cost. It is recommended that a sole source emergency purchase be approved for a Model 5" 5436WD, submersible dry pit pump per the attached Quotation (Pump history is contained on the reverse) 8. RECOMMENDATION: That the City Council approve the Emergency Purchase of a Fairbanks Morse Model 5" 5436WD. submers~le dry. pit pump for pump station OB-1 from Granich Engineering, Inc., in the amount of $20.900 plus tax. 9. RESPONSIBLE OFFICIAL: Director of Public Works & Utilities ENFORCEMENT OFFICIAL: Wastewater Manager EXPIRATION DATE: NA REVIEW DATE: NA 10. NOTICE OF ACTION ~I~~ PULLED TABLED APPROVED DISAPPROVED ~A~ ED COUNCIL DIRECTIVE: DATE: 11. AGENDA BILL NO: t~'C - ~ 0 ~ 2. CLEARANCE COMMENTS: 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION (CONT'D) Pump History: 1. Summer of 1999, pump assembly purchased for station OB-1 2. Fall of 1999, there was a premature faikne ofthe pump assembly 3. Early in 2000, the pump manufacturer modified the pump under warranty 4. Summer of 2000, failure ofpump assembly was noted during a maintenance inspection 5. Need to replace pump with reliable pump (Fairbanks Morse) identified to Council. 5. IMPACT ON NON-PASSAGE: Station OB-1 will remain without a submem'ble dry pit pump and in the event ofan overflow, would be unable to contain it. 6. IMPACT ON STAFFING, BUDGETS~ FACILITIES~ EQUIPMENT OR OTHER RESOURCES: None - Although the replacement pump will not be on-ske until close to the end of the year, thc check for the old pump will be here long before that, which means that a budget adjustment is not required. However, a check has to be sent to Granich for the new pump as soon as possl'ble. 7. RESEARCH SOURCES: Before settling on the Fairbanks Morse pump, a Wemco pump assembly was tested and found to be unable to meet the maximum pumping requirements. The Fairbanks Morse pump model to be purchased is currently being used by Pierce Counts Public Utilities and will operate to the maximum requirements. ~,8,/.£i 20Di~ 10:47 ~04i55~55 SREHERTr3N WASTEWATER =~GE D2 AUB-!4-:2~-]~i~ ~: 55 C;RAI-~; CH EHG :NEE~ !?~ ~25Ei~9~3'~8 ~. 01 0~ JOB: REPLACE YEOI~tN~I8 8U~VtERSIBLE DRY PIT PUMP IN ;'.$. O[tl REQUI~$: 755 GPM @ 2t2' TDH 3 AGENDA BILL BREMERTON CITY COUNCIL 1. SUBJECT: FOR AGENDA OF: September 6, 2000 Resolution Amending ORIGINATING DEPT.: City Council Lodging Tax Advisory Committee ORIGINATOR: Conrad Esser Membership Council Member DATE SUBMITTED: August 30, 2000 2. C_~EARANCES: (Commenton backif necessary) 3. EXHIBITS: ~;:~--~.~.~~ Resolution No. 2772 · Exhibit A: Application/Review Procedures ~ A'I~'CORNEY Exhibit B: Committee Appointments ,~':'~iJNCIL FISCAL AND BUDGET COMMI-r~r'~ EE "'X COUNCIL OPERATIONS COMMITTEE ENDORSEMENT Fl INFORMATION 0 APPROVED BY COUNCIL PRESIDENT FOR SUBMITTAL: 4, SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: According to Resolution No. 2666, the membership of the Lodging Tax Advisory Committee may be reviewed on an annual basis by City Council. The attached Resolution amends membership of the committee. 8. RECOMMENDATION: Move to approve Resolution No.2772 and confirm the appointments to the Lodging Tax Advisory Committee. 9. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: 10. NOTICE OF ACTION PULLED O TABLED 0APPROVED 0 DISAPPROVED 0AMENDED 0 DATE: q A COUNCIL DIRECTIVE: 11. AGENDA BILL NO.: (OVER) 2. CLEARANCE COMMENTS: 5. IMPACT OF NON-PASSAGE: Delay in review of Lodging Tax Fund Applications 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES: Potential delay in providing funding recommendations to City Council 7. RESEARCH SOURCES: RESOLUTION NO. 2772 A RESOLUTION of the City Council of Bremerton, amending Resolution No. 2666 and appointing members to the Lodging Tax Advisory Committee, and setting criteria for application and review by the City Council and the Committee. WHEREAS, the City of Bremerton currently levies a lodging tax pursuant to Chapter 67.28 RCW; and WHEREAS, the State Legislature passed SSB 5867, enacted as Chapter 452, Laws of 1997, which modified or repealed some previous lodging tax authority, but also added new lodging tax by the City; and WHEREAS, SSB 5867 required that, in cities with a population over 5,000, any new imposition of a lodging tax enacted under Chapter 67.28 RCW be first submitted for consideration to a Lodging Tax Advisory Committee not less than 45 days in advance of final action on the lodging tax by the City; and WHEREAS, SSB 5867 was effective on July 27, 1997; and WHEREAS, SSB 5867 replaced the current lodging tax authority with a new statutory scheme; and WHEREAS, to insure continued authorization for the imposition of the lodging tax, the City created a Lodging Tax Advisory Committee by Resolution No. 2626; now, therefore BE IT RESOLVED BY THE BREMERTON CITY COUNCIL THAT Section 1. The membership of the Lodging Tax Advisory Committee shall continue to consist of at least five members appointed by City Council. In the event a member becomes incapacitated or is otherwise unable to serve, the member's organization may appoint a designee to serve in the member's stead until the City Council appoints a new member. One member shall be an elected official of the City who shall serve as chair, two or more members shall be representatives of businesses required to collect the tax, and two or more members shall be persons involved in activities authorized to be funded from the tax. The City Council will review the membership on an annual basis and make changes as appropriate by motion at a City Council Meeting. Section 2. The following criteria must be met annually and included in applications by all applicants and recipients or any use or disbursements of the Hotel/Motel Lodging Tax funds, and any reserve created with Tax funds: A. Maintain and present a Business Plan to the City Council. The plan must include an itemized annual budget with line items indicating where and how tax funds will be expended to enhance the tourism trade within the City of Bremerton. All of the requesting organization's sources of income shall also be reflected in the budget, and shall be given weight during the reviewing process. B. The Business Plan shall also include an on-going plan to collect funds by charging admission, advertisement sales, grants, organizational memberships, private donations, or other means that would contribute to the increasing independence of the requesting organization. C. Any statutorily required proposal from the City Council to the Committee shall be dated and submitted in writing as shown in attached Exhibit "A", Application and Review Procedures. PASSED by the City Council of the City of Bremerton this day of__ ,2000. CAROL ARENDS Council President -7 EXHIBIT A HOTEL/MOTEL LODGING TAX APPLICATION AND REVIEW PROCEDURES The following procedures have been approved by the Bremerton City Council in its effort to establish a fair and expedient process to evaluate the potential recipients of Hotel/Motel Tax funds. 1. All applications shall be submitted to the City Clerk's Office, 239 - 4m Street,, Bremerton, Washington 98337, no later than August 15 of the calendar year preceding distribution. Ali applications shall be submitted on the City's Application form, and. he signed, by an allthofized_ representative oft. he Applicant. 2. Within ten (10) days after the deadline for submission of applications, the Lodgin~ Tax committee w_ill he provided, all information submitted by the applicants for review. For purposes of RCW 67.28.1815, the current year's allocafian~, of_ r_he_JSmd_v~Lll he_ can~ide, recLta he the_ City Council's proposal to the Committee. i. The Lodging Tax_Committee shall submit :~ts recommendation to the City Council for distribution or use of Hoteb'Motel Tax funds no later than October 20. A copy wLl2 immediazeLv he pro¥ided m ~e Mayor. The Committee's comments shall include an analysis of the extent to which the applicants will accommoda~_e activities for tourist or increase tourism and the extent to which the proposal wilt affect the long term stability of the Hotel/Motel Tax fired. The Committee may make recommendations far the use of the Hotel/Motel Tax revenue. 5. _any false statemem made by art applicant 4uring_ the application and review process shall be cause for termination of consideration of distribution. Any funds distributed, based upon reliance of the misstatement may be required to be refunded to the City if requested bv the City Council. 6_ Any fi_rods disbursed to applicams are based upon projections of revenues from the Hotel/Motel Tax. In the event of shortfall of actual receipts, disbursements shall be adjusted, in the final quarter on a, pro rata basis among all recipients. "EXHIBIT B" Bremerton Lodging Tax Advisory Committee Membership Cateclorv Appointee Elected Official of the City: Conrad Esser City Council Member Representatives of businesses required Sandra McKenzie To collect the tax: Manager Best Western Dorry Platt Manager Illahee Manor Yong Kang President Kitsap Lodging Association POSITION TO BE F!LLED Persons involved in activities authorized Silvia Klatman To be funded: Executive Director Bremerton Area Chamber of Commerce Carol Atkinson Executive Director Bremerton Main Street Association Lyle Nelson Board Member Bremerton Naval Museum "EXHIBIT B" Bremerton Lodging Tax Advisory Committee Membershio Cate_~orv Appointee Elected Official of the City: Conrad Esser City Council Member Representatives of businesses required Sandra McKenzie To collect the tax: Manager Best Western Dorry Platt Manager Illahee Manor Yong Kang President Kitsap Lodging Association POSIT!ON TO BE F!LLED Persons involved in activities authorized Silvia-141at-ma~ To be funded: Executive Director Neil Korth Bremerton Area Chamber of Commerce Carol Atkinson Executive Director Bremerton Main Street Association Lyle Nelson Board Member Bremerton Naval Museum