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HomeMy WebLinkAbout08/30/00 AGENDA CITY COUNCIL MEETING AGENDA AUGUST 30, 2000 1. PRE-COUNCIL STUDY SESSION: 5:00 - 5:30 P.M. A. General Council Business 2. CALL TO ORDER: 5:30 P.M. A. Pledge of Allegiance B. Invocation 3. CONSENT AGENDA A. Minutes of Meeting - August 16, 2000 (#AB00-196) B. Professional Services Agreement with Bremerton School District for School Resource Officer (#AB00-197) C. Bid Award to Pacific Pride for Fueling Contract, Option No. 1 (#AB00-198) D. Approval of Budget Adjustment No. 00-17 for Police Department Employee Contracts (#AB00-199) 4. CLAIMS/CHECK REGISTERS 5. COUNCIL MEMBER REPORTS 6. MAYOR'S REPORT 7. LEGISLATIVE REPORT 8. PUBLIC RECOGNITION - (Comments limited to 3-minutes) 9. NEW BUSINESS A. Remedial Action Agreement with Department of Ecology for Evergreen Park (#AB00-200) 10. RESOLUTIONS A. Resolution No. 2771, Approving the City of Bremerton Capital Improvement Program (CIP) for the period 2000 through 2005 (#AB00-201) 11. PUBLIC HEARING & ORDINANCES A. Ordinance No. 4719 (Second Reading) Creating the Department of Building & Planning; and Establishing the Director of Building & Planning (#AB00-194) B. Ordinance No. 4720 (Second Reading) Repealing Ordinance Nos. 4708 and 4710 5'-~ Regarding Kitsap Way/Weslon Place Rezone (#AB00-192) 12. ADJOURNMENT OF MEETING CITY COUNCIL WILL ADJOURN TO THE COUNCIL CONFERENCE ROOM IMMEDIA TEL Y FOLLOWING THE REGULAR MEETING TONIGHT FOR A 45-MINUTE EXECUTIVE SESSION TO DISCUSS A REVIEW OF LABOR NEGO TIA TIONS". AGENDA BILL BREMERTON CITY COUNCIL 1. ~: MINUTES OF HEETING - AUG 16, 2000 FORAGENDA OF: AUGUST .30, 2000 ORIGINATING DEFT: C i TY C0UNC I L MINUTES OF MEETING - ORIGINATOR: CAROL ARENDS, PRES I DENT DATE SUBMITTED: AUGUST 22, 2000 2. ~: (comment on back if necessary) 3. EXHIBITS: ENDORSEMENT INFORMATION APPROVED BY COUNCIL PRESIDENT FOR SUBMITTAL: MAYOR: COUNCIL PRESIDENT: ~ ~ 4. SUMMARY STATEMENT AND REQ(,IIREMENT FOR COUNCIL ACTION: 8. RECOMMENDATION: 9. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: 10. NOTICE OF ACTION: PULLED TABLED APPROVED DISAPPROVED AM ~il~D __~_ COUNCIL DIRECTIVE: DATE: 11. AGENDA BILL NO: 2. CLEARANCE COMMENTS: 4. SUMMARY STATEMENT (continued): 5. IMPACT ON NON-PASSAGE: 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES: 7. RESEARCH SOt,,IRCES: TAPE #1718 UNAPPROVED DRAFT CITY COUNCIL MEETING MINUTES August 16, 2000 The weekly meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4"~ Street, Bremerton, Washington, Wednesday, August 16, 2000, at 5:30 P.M., with Council President Carol Arends presiding. Council members present were Jim Reed, Conrad Esser, Ed Rollman, John Law, Cecil M¢Connell, and Wayne Olsen. Council members David Farr and Mike Shepherd were absent. Also present were City Attomey Glenna Malanca, Deputy City Clerk Paula Johnston, and Legislative Assistant Lori Smith. The meeting opened with the Pledge of Allegiance led by Council Member Cecil McConnell, followed by the invocation given by Mr. Nick Sweeney, Principal of Kings West School President Arends made the following announcements: (1) Council held a Pre-Council Session in the Council Conference Room to discuss general Council business; and (2) City Council will adjoum to the Council Conference Room immediately following the regular meeting tonight for a Study Session (open to the public) to discuss a "Proposal for City Department Re-Organization". CONSENT AGENDA A. Minutes of Meeting- August 2, 2000 (#AB00-183) #0010 M/S/C/U (McConnell/Olsen) Move to approve Consent Agenda as presented. Jim Reed arrived at approximately 5:35 P.M., and was absent from this vote. CLAIMS/CHECK REGISTERS Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a listing that had been made available to the Council. #0030 M/S/C/U (Law/McConnell) On August 16, 2000, the Council does approve for payment those vouchers included and further described as follows: 244161 - 244384 in the amount of $387,182.53. COUNCIL MEMBER REPORTS Cecil McConnell suggested that drivers turn on their vehicle lights in the early, pre-dawn hours to be more visible to on-coming traffic. John Law pointed out an article about the sea lion visiting Bremerton in a recent copy of the Wall Street Journal, and was pleased to see the City receive the recognition. Ed Rollman read a humorous commentary he wrote on the escapades of the sea lion, which he is calling "Wandering Wally'. President Arends announced that a "Sunday Clean-Up of Callow Avenue" event would be the topic of discussion for local merchants at the next Charleston Business District Meeting at Dave's Pawn Shop at 6th & Callow this Friday night, beginning at 6:00 P.M. MAYOR'S REPORT - There was no report this evening. LEGISLATIVE REPORT - There was no report this evening. TAPE #1718 City Council Reg. Mtg. Minutes August 16, 2000 Page 2 of 3 PUBLIC RECOGNITION John Becker handed out information to support what he concluded is the best method of city govemment for cities under 500,000, which is a City Manager & Council form of government. 9A - PROFESSIONAL SERVICES AGREEMENT WITH PRIOR/MARTECH ASSOCIATES, INC FOR A CLASSIFICATION AND COMPENSATION STUDY; AND APPROVING BUDGET ADJUSTMENT NO. 00-16, (#AB00-184); Carol Conley. Human Resources Director, stated the study would allow the review of all Teamsters, Management, and Professional positions in the City. The requirement for this study was negotiated into the current Teamsters' Collective Bargaining Agreement, and specifies that it be undertaken dudng the term of this contract, which expires on 12/31/00. The last study was performed in 1986. Essential duties and functions of many of the positions have changed, especially with the advances made in technology since that time. It is important to access the adequacy of the pay structure in order to remain competitive with other public agencies so qualified employees can be attracted to and be retained by the City. ~ McGahan, President of Pdor/Martech Associates, Inc. bdefly addressed the Council, and offered to provide a more detailed 30 to 45 minute presentation at a Study Session at the Council's discretion. In addition, he assured the Council that he would be available to answer any questions at any time. There were no questions or comments from the public. Mr. Law asked the expected completion of this Study, and when they could expect the report. Mr. Olsen asked when the issue would be back before the Council. Ms. Conley responded that the Study should be complete, with the report back before the Council by the end of November. The end of October was the odginal projected date for the completion of the report, but they were late in getting started with this project due to delays in getting bids, and also the City was in the process of hiring a Civil Service Officer. #0462 M/S/C/U (McConnell/Olsen) Move to authorize the Mayor to execute the attached Professional Services Agreement with Prior/Martech Associates, Inc., according to City Policies and Procedures. #0473 M/S/C/U (McConnell/Reed) Move to approve Budget Adjustment No. 00-16. 10A- RESOLUTION NO, 2769, SETTING A PUBLIC HEARING DATE OF SEPTEMBER 13, 2000 FOR THE VACATION OF HARKINS PLACE, (#AB00-185): Jeff Shea, Senior Engineer, mentioned Powell Development has petitioned the City to vacate the Harkins Place right-of-way in total. This right-of-way consists of a short road section with a turn-around at the end. Powell Development owns all of the properties that abut this property. The vacation is being requested to accommodate a retail proposal by Powell Development. A Public Hearing date of September 13, 2000 is being requested to consider the proposed vacation. There were no questions or comments from the public. #0520 M/S/C/U (Reed/McConnell) Move to pass Resolution No. 2769 setting a hearing date of September 13, 200, for a vacation of Harkins Place right-of-way. 11A - PUBLIC HEARING ON ORDINANCE NO. 4717 (SECOND READING) ESTABLISHING BICYCLE HELMET REGULATIONS AND CREATING A NEW CHAPTER 10.14 OF THF BREMERTON MUNICIPAL CODE (BMC), (#AB00-179): First reading of this ordinance was heard at the Council meeting on August 9, 2000. Chief Rob Forbes and Lt. Thomas Wolfe of the Bremerton TAPE #1718 City Council Reg. Mtg. Minutes August 16, 2000 Page 3 of 3 Police Department were available to answer questions for this ordinance, which would make it mandatory for all citizens operating bicycles in public areas within the City to wear bicycle helmets. There were no questions or comments from the public. Mr. McConnell commented that this ordinance was long overdue. Mr. Roilman concurred, and pointed out that curriculum is currently being established for all fourth graders to be fitted and provided with helmets, regardless of the economic ability of their families. Mr. Reed stressed that this ordinance should be used to "help", not "cause friction" among the citizens. #0635 M/S/C/U (Reed/McConnell) Move to pass on second reading Ordinance No. 4717 establishing bicycle helmet regulations and creating a new chapter 10.14 of Bremerton Municipal Code. 11B - PUBLIC HEARING ON ORDINANCE (FIRST READING). APPROVING CITY'S 2001-2006 SIX-YEAR TRANSPORTATION PLAN, {#AB00-186): Jeff Shea, Senior Engineer, noted that the plan is updated annually pursuant to RCW 35.77.010 and RCW 36.81.121, and pointed the changes from last year's plan. He explained the plan is intended as a planning tool for the local, State and Federal transportation funding entities. There were no questions or comments from the public. President Arends commented that she was pleased to see sidewalks included in the Arsenal Way and Patton Avenue area due to safety concerns expressed by local residents. #0730 M/S/C/U (Reed/Olsen) Move to pass the attached Ordinance, which approves the City's 2001- 2006 Six-Year Transportation Improvement Program, upon first reading. With no further business, meeting concluded at 6:00 P.M. City Council then adjourned to the Council Conference Room for a Study Session to discuss "Proposal for City Department Re-Organization". PAULA JOHNSTON, Deputy City Clerk CAROL ARENDS, City Council President City of Bremerton PJ/CNIs/cg c: Normal Distribution File AGENDA BILL BREMERTON CITY COUNCIL 1. SUBJECT: FOR AGENDA OF: 08/30/00 School Resource Officer Professional ORIGINATING DEPT: BPD Agreement with the Bremerton School ORIGINATOR: Tim Sholtis District DATE SUBMITTED: 08/17/00 CONSENT AGENDA 2. CLE~~C~: (Comment on back if necessary) 3. EXHIBITS: Treasurer ~ ~ . j. Budget & Fisca~ Coif "~:e-~o~ -?,~,9_~essional Services Agreement Ope~tions Comglgtee,~-'_'~~ with Legal and District Signatures Police Ctu'ef ~ -~..,7~ 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: The City of Bremerton Police Department is providing a full-time School Resource Officer to assist faculty, staff, students and families at Bremerton High School, Junior High School and Mountain View Middle School. The Bremerton School District is funding $45,000.00 over the next two school years towards the cost of the SRO. 8. RECOMMENDATION: Motion to approve accepting the Professional Services Agreement and conduct SRO operations according to the agreement. 9. RESPONSIBLE OFFICIAL: Mayor ENFORCEMENT OFFICIAL: Chief Forbes EXPIRATION DATE: June 18, 2002 REVIEW DATE: 10. NOTICE OF ACTION PULLED TABLED APPROVED DISAPPROVED ~~~1~ D COUNCIL DIRECTIVE: DATE: 11. AGENDA BILL NO: 00 -- I q'~ 2. CLEARANCE COMMENTS (cont.): 4. SUMMARY STATEMENT (com.): 5. IMPACT ON NON-PASSAGE: The City of Bremerton and its School District will not have a dedicated full-time police officer serving as an SRO. 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES: In the Operations Division, a Patrol officer will serve now as an SRO. This officer's priority is responding to school incidents first, and other community calls for service when available. 7. RESEARCH SOURCES: N/A PROFESSIONAL SERVICES AGREEMENT Year 1 -September 6, 2000 - June 20, 2001 Year 2 - September 5, 2001 - June 18, 2002 The Bremerton Police Department ("BPD") and the Bremerton School District 100-C ("District"), referred to collectively as the "Parties," enter into the following Agreement for security services: I. Scope: BPD will provide a full-time School Resource Officer (SRO) to assist faculty, staff~ students, and families at Bremerton High School, Bremerton Junior High School and Mountain View Middle School. Assistance at other Bremerton Schools will depend upon the availability of the SRO. The SRO, along with the Chief of Police or his designee, will work with the District and building administrators to provide a positive, safe environment for students and employees. BPD officials will work with the District to plan and carry out in-services for staff which will help staff learn to identify safety risks and learn appropriate responses in tmsafe situations. The SRO will work with individual students and groups of students to encourage positive behavioral choices. The SRO will at all times follow the procedures laid out by building principals. District and SRO will work closely to plan and implement specific activities designed to improve student behavioral choices at each site. All parties agree to meet together on a regularly scheduled basis. II. Term: This Agreement shall be effective September 6, 2000 through June 20, 2001 (Year 1) and September 5, 2001 through June 18, 2002 (Year 2). School calendar dates attached as Exhibit "A". III. Compensation: In consideration of the services provided pursuant to this Agreement, the District shall pay City of Bremerton Treasurer Twenty-two Thousand Five Hundred Dollars ($22,500) per year. The City Treasurer will invoice District monthly in the amount of One Thousand Eight Hundred Seventy-five Dollars ($1,875) from September 6, 2000 through June 18, 2002. This Agreement shall not exceed Twenty-two Thousand Five Hundred Dollars ($22,500) per year. IV. Relationship of Parties: SRO is an employee of the City of Bremerton Police Department and will answer to the Police Chief. V. Entire Agreement: This Agreement and its Exhibits constitutes the entire agreement between the Parties, and the Parties acknowledge that there are no other agreements, written or oral, that have not been set forth in the text of this Agreement. VI. Nondiscrimination: BPD shall not discriminate in employment or services to the public on the basis of race, color, national origin, sex, religion, age, marital status, or disability. School Resource Officer Page 1 of 2 98-99 Contract #3674 ~ VII. Termination: This Agreemem may be terminated, by either Party upon 30 days' written notice to the other Party. CITY OF BREMERTON BREMERTON SCHOOL DISTRICT 100-C S. Date arles Hall, Su .tendent Date L yan Horton, Mayor ~ /~2 Rob Forbes, P ' ' Date Glenna Malanca, City Attorney Date School Resource Officer Page 2 of 2 98-99 Contract #3674 BREMERTON SCHOOL DISTRICT SCHOOL CALENDAR 200012001 SIGNIFICANT DATES ........... BS D-100-C AUGUST August 30 - 31 Learning Improvement FEBRUARY M T W T F Days (State Funded) M T W T F 1 2 3 4 September 4 Labor Day 1 2 5 6 7: 8 9 7 8 9 10 11 September 5 District Preparation Day 14 15 16 17 18 (Mandato~),NoSmdents 12 13 ~ 15 16 21 22 23 24 25 September 6 Instruction Begins H 20 ~ 22 23 28 29 LID LID October 9 Columbus Day 26 27 2~8~8 19 October 13 Learning improvement , Day (State Funded) SEPTEMBER November 10 Veterans' Day MARCH M T W T F M T W T F November 14-20 Parent Conferences 1 I 2 H D(M) ~ 7 8 November 23, 24 Thanksgiving Break 5 6 ~ 8 g Dec 18 - Jan 1 Winter Break 12 13 ~ 15 SNOW 11 12 ~ 14 15 18 19 ~ 21 22 "January 15 Ma~n Lul~erKing, Jr. 19 20 ~ 22 23 25 26 ~ 28 29 Day (observed) 26 27 ~ 29 30 18 January 31 No School 21 ' February 19 Presidents' Day OCTOBER March 16 Snow Make Up Day APRIL M T W T F Apdl 2-6 Spdng Break M T W T F 2 3 ~ 5 6 Apd123-25 Parent Conferences H H H H H H 10 ~!~ 12 LID May 28 Memodal Day 16 17 ~8 19 20 June20 Last Student Day 16 17 ~8 19 20 ~3 24 ~5~ 26 27 June 21 Snow Make Up Day 30 31 , 20 PARENT CONFERENCES 16 November 14-17 K-5/MVMS/BJHS MAY NOVEMBER November 20 K-5 onty M T W T F M T W T F Apd123-25 K-5/MVMS/BJHS 1 2 3 4 ~ 2 · (Evening conferences to be determined by 7 8 ~ 10 11 6 7 8 9 H building.) 13 ~ ~ ~ e 14 15 ~ 17 18 [20] ...... H 21 22 2~3. 24 25 27 28 .2~ 30 GRADING PERIODS H 29 :3'_~0 31 19 22 · 1st Quarter Ends November 3 2nd Quarter Ends January 30 DECEMBER 3rd Quarter Ends Apd113 JUNE 4th Quarter Ends June 20 M T W T F M T W T F 1 1 4 5 7 8 4 5 6~ 7 8 LE6ENO 1 1 12 ;1~ 14 15 14 14oliday/No Schoo~ 1 1 12 ,~ 14 1 5 H H H H H O(M) District Preparation Oay 18 19 · SNOW (Mandatory) H H H H H NS No School 1 1 LlO Learning Improvement Day 14 © K-9 Parent Conferences ' JANUARY [ ] K-5 Parent Conferences · Quarter Ends (1/2 Day 180 = Total Student Days M T W T F Early Release) H 2 32 4 5 ~ One-Hour Early Release Day 8 9 10 11 12 SNOW Snow Make-Up Day, if necessary H 16 ,~ 18 19 ,, :, 22 23 ~ 25 26 ,' ,' 29 · NS Ri~ig'~-d~ ~M'~r~ ~ 20 BREMERTON SCHOOL DISTRICT 10O-C SCHOOL CALENDAR 200112002 ' ' ' " SIGNIFICANT DATES '" AUGUST ~,ugust 29- :30 Learmng improvement FEBRUARY M T W T F Days (State Fun(led) M T W T F NS 1 2 3 SeDtember 3 Labor Day 4 5 6 F-j 7 8 9 10 September 4 District Prel3aratmn Day 11 12 13 14 15 13 14 15 16 17 (Mandatory), no students H 19 20 21 22 20 21 22 23 24 September 5 ~ns~ct~en Beo~ns. 25 26 27 28 27 28 LID LID 31 October 5 Learning Improvement 18 Day (S~te Funde,3) October 8 Columbus Day MARCH SEPTEMBER November 12 Veterans' Day M T W T F M T W T F Noveml=e~ 13 - 19 Parent Conferences 1 H O(M) 5 6 7 November 22. 23 Thanl~sgiving Break 4 5 6 7 8 10 11 12 13 14 11 12 13 14 SNOW 1 7 18 i9 20 21 Dec 2a, - Jan 4 W~nter Break 18 19 20 21 22 24 25 26 27 28 January 21 Martin Luther King. Jr. 25 26 27 28 29 18 Day (observed) 2O February 1 ' No School · , , , , OCTOBER FebrUary 18 Presidents' Day APRIL. M T W T F Mann 15 SnowMake Up Day M T W T F I 2 3 4 LID April 1.5 Spring Break N H H H H H 9 10 11 12 Apd122 - 24 Parent Conferences 8 9 10 11 · 1516171819 1516171819 2223 24 2526 May27 Memona, Day (2~ ~(~ 25 26 29 30 31 June 18 Last Student Day 21 June 19 Snow Make Up Day 17 II I II PARENT CONFERENCES NOVEMBER MAY M T W T F November 13 - 16 K-5/MVMS/BJHS M T W T F 1 · November 19 K-5 only 1 2 3 5 6 7 8 __9 April 22 - 24 K-5/MVMS/BJHS 6 7 8 9 10 H ('~) (~ ~"~ (~) (Ev.ning co--n-- to be determ,, by 13 141,1617 [19] 2-"'~ ~pr 'FI H building.) 20 21 22 23 24 26 27 28 29 30 H 28 29 30 31 19. GRADING PERIODS 22 DECEMBER 1st Quarte~ Ends November 2 JUNE M T W T F 2nd Quarter Ends January 31 3rd Quarter Ends A~ri112 M T W T F 3 4 5 6 7 4th Quarter Ends June 18 3 4 5 6 7 10 11 12 13 14 10 11 12 13 14 17 18 19 20 21 17 ·SNOW H H H H H LEGEND H H Holiday/No Scho~ 12 15 D(M) Di$~ct Preparation Day (Mandatory) NS No Sct~o~ 180 · Total Student Days JANUARY LID Learning Improvement Day M T W T F O K-g Parent Confemnce~ H H H H [ ] K-5 Parent Conference~ .. Quarter Ends (1/2 Day 7 8 9 10 11 Early Release) 14H 2215 16 17 18 One-HeM, Earty Ret.ase Day 23 24 25 SNOW Snow Make-Up Day, if necessary .~. ,_~, · 28 29 30 · 18 July 12, 1999 AGENDA BILL BREMERTON CFFY COUNCIl, 1. SUBJECT: FOR AGENDA OF: ': August A~ of Fueling Bid ORIGINATING DEPT: Public Works & Utilities CONS ENT AGENDA ORIGINATOR: Jirn Orton, Fleet Manager DATE SUBMITTED: August 15, 2. CLEARANCES: (CommentonlmJek~ 3. ExBmrrs: Director PW&U ~ * ProposalDoc~ City Treasurer -~_~r:~~__r- · Armndmem to Proposal Doc~t Purchasing Manager ~ -Bid Tabulation Operations Committee Fiscal & Budget Comm. c,, ~., ~.,~ -/- ~,~ ~_,. d ~ ENDORSEMENT ?c INFORMATION__ APPROVED BY COUNCIL PRESIDENT FOR SUBMITYAL: 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: The City of Bremerton sent out a request for bids on fueling com. Bids were received from only one vendor, Pacific Pride. Our current contract is with Pacific Pride. This will be a three-year contract. It is recormnended that Option No. 1, with a City-supplied generator, be awarded. Cost of fuel will be $.0687 per gallon for diesel and $.0674forregularurdeaded. oYer the 0PIS Weekly laad Report, aYerage range for Seattle. 8. RECOMMENDATION: That the City Council approve the bid award to Pacific Pride for Option No. 1, and authorize the Mayor to execute the contract subject to City Policies and Procedures. 9. RESPONSIBLE OFFICIAL: Director of Public Works & Utilities ENFORCEMENT OFFICIAL: Fleet Manager EXPIRATION DATE: N/A REVIEW DATE: N/A 10. NOTICE OF ACTION AA PULLED TABLED APPROVED DISAPPROVED ~t~' COUNCIL DIRECTIVE: DATE: AGENDA BILL #OO-198 2. CI,~ARANCE COMMENTS: 5. IMPACT ON NON-PASSAGE: The City would need to advertise a new "call for ~" Our present contract expires on August 31, 2000. We would be extending a contract without a written price margin. 6. IMPACT ON STAFFING~ BUDGETS~ FACILITIES~ EQUIPMENT OR OTHER Riv. SOURCES: None 7. RESEARCH SOURCES: (~o7o122_1.~I. PROPOSAL DOCUMENT The following are the margins bid over the OPIS Weekly Pad Report, average range listed for Seattle: FUEL TYPE MARGIN PER GALLON DIESEL $.0687 * In words Six and Eighty Seven Hundreds Cents per gallon * REGULAR UNLEADED $.0674 * in words six and Seventy Four Hundreds Cents per gallon * *Plus Amen~t to Proposal Document (attached) Excludes all taxes Signed for Bidder Title Manager - Pacific Pride Sites WiLkJ_ns Distributing, Div. of Gull Ind. P.O. Box 24687 Seattle, ~ 98124 (206) 624-5900 (800) 866-4855 July 12, 2000 C~'¥ of Br~me~"ton - Fuel ~age 18 WILKINS DISTRIBUTING, a Division of Gull Industries, Inc. AMENDMENT TO PROPOSAL DOCUMENT Change to Technical Specifications Pages 14-16 Section A - Card Lock System Billing of account will continue in the same manner in effect for the City of Bremerton since 1994. Current cards will continue to be used and up to 50 cards per contract year will be provided at no charge. Additional cards above the 50 per contract year will be provided at a cost of Three Dollars and 78/100 ($3.78) per card. Page 16 Section A - Availability of Services #6 Pacific Pride sites are available nationwide with some 100 plus sites in Washin~on State and over 1500 in the USA. Map of locations will be supplied to Transportation Department and sites can be researched on the web at www.pacificpride.com Wilkins Dist. also has a site on the west end of Bay Street in Port Orchard, approximately five minutes from Bremerton. Prices on out of area purchases will be based on transfer price plus your margin. Page 16 Section A - Availability of Services #3 Change to read "Contractor will use best efforts to provide the City with uninterrupted source of fuels in the event of emergencies caused wholly or in part by embargoes, civil unrest, national emergency, acts of nature of re-implementation of allocations". Page 1 of 2 WlLKINS DISTRIBUTING, a Division of Gull Industries, Inc. AMENDMENT TO PROPOSAL DOCUMENT (continued) Page 16 Section A - Availability of Services As requested by the City in 1994, Wilkins Dist. wired the site to be able to handle a large generator in the event of an ongoing power outage. The City was to provide the generator (letter fi:om City to Wilkins Dist. October 3, 1994). To my knowledge it has never been necessary in the past six years to put this to use. However to address this problem Wilkins Dist. has several choices available to supply fuel, as follows: 1. Please check one of the following options and initial where indicated: Option 1: [] Continue maintaining generator hook-up and City provides generator if needed. (initial) OR Option 2: [] Wilkins Dist. will pay a monthly fee to put a generator provider on retainer. This will guarantee a generator should the need arise. City pays the hourly rate to have the generator owner (an electrician) operate the generator. (Suggest one hour once or twice a day to top off all City vehicles as needed.) (initial) 2. Wilkins Dist. also has metered units that could be used to fuel vehicles if no other sources are available in extreme emergencies. /~ Ro~hae37 B. Sn'f1~tl~ Wilkins Distributing, Div. of Gull Ind. P.O. Box 24687 Seattle, WA 98124 (206) 624-5900 Page 2 of 2 L~ CITY OF BREMERTON ~ BID TABULATION DATE., OPENED:. , ~-g -oo _TIME OPENED: ~ :o~_ RECORDED BY~~~ ~DDER _ , ......... ~c'o ~ ...... ~ ITEM 3 ITEM 4 iTEM 5 NE 1 aid TAX TOTAL Z ~~ SUMMARY COMMENTS AGENDA BILL BREMERTON CITY COUNCIL 1. SUBJECT: FOR AGENDA OF: 08/30/00 BUDGET ADJUSTMENT for Police ORIGINATING DEPT: Department Employee Contracts ORIGINATOR: Rich CONSENT AGENDA DATE SUBMITTED: Au~. 16, 2000 2. CLEARANCES: Comment of back if necessary) 3. EXHIBITS: H R Manager ~ Budget Adjustment Request No. 00-17 Fiscal & Budget Comm. C o ~....~' ~-.~.- -~z Operations Comm. ~..~.~ ~ ENDORSEMENTS ~" INFORMATION APPROVED BY COUNCIL PRESIDENT FOR SUBMITTAL: 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: This adjustment will transfer expenditure authority to the Police Dept. necessary to pay the incremental cost of the FY 2000 collective bargaining agreements with department employees. The expenditure authority is being transferred from amounts set aside for this purpose during budget development. 8. RECOMMENDATION: Motion to approve Budget Adjustment Request No. 00-17 9. RESPONSIBLE OFFICIAL: Treasurer ENFORCEMENT OFFICIAL: Mayor EXPIRATION DATE: 12/31/2000 REVIEW DATE: N/A 10. NOTICE OF ACTION PULLED TABLED APPROVED DISAPPROVED AMENDED-_~ ~ COUNCIL DIRECTIVE: 11. AG .D^ BILL.O: Ob [ 2. CLEARANCE COMMENTS: 5. IMPACT ON NON-PASSAGE: The budget for the Police Dept. will not have adequate funding to pay all of the positions authorized. 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES: As documented in the attached Budget Adjustment Request. 7. RESEARCH SOURCES: Current Budget, analysis of the collective bargaing agreements with patrolment and police management. CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST Requesting Department: POLICE Adjustment Number: 00-17 I Approval Authority Required: [-]Treasurer ~--~Mayor [-- Fiscal & Budl~et ~Council SOURCE OF FUNDS: USE OF FUNDS: Description Amount Description Amount Reduce Set-Aside 112,579 Increase Police Personnel Costs 112,579 NARRATIVE: This adjustment will transfer expenditure authority to the Police Department necessary to address the FY 2000 collective bargaining agreements with department employees. The expenditure authority is being transferred from the General Miscellaneous Department where it was reserved pending the conclusion of the bargaining process. Department Head Signature Date Director Signature Date Treasurer Comments: ~---~ Recommended r---~ N°t Rec°mmendedTreasurer's Sil~nat~uur'e-~'%Date~/\' /~ Mayor Comments: r----] Recommended [----J Not Recommended ~ Approved ~ Denied Mayor's Signature Date Fiscal & Budget Committee Comments: Approved ~ Denied Fiscal & Budget Committee Signature Date CITY OF BREMERTON POLICE BUDGET ADJUSTMENT YEAR 2000 POLICE NEGOTIATIONS SALARY BENEFITS TOTAL COLA 88,594 5,891 94,485 POLICE MANAGEMENT COLA 10,421 766 11,187 K-9 INCREASE 917 917 CLOTHING ALLOWANCE 450 450 CERTIFICATION 5,540 5,540 TOTAL 105,922 6,657 112,579 DEPARTMENT BARS OBJECT AMOUNT Investigations 521.2120 51010 17,922 521.2120 52010 1,074 Patrol 521.2220 51010 66,052 521.2220 52010 4,144 Crime Scenes 521.2420 51010 3,150 521.2420 52010 185 SOG 521.2520 51010 11,195 521.2520 52010 706 Community Resources 521.2520 51010 3,109 521.2520 52010~ 215 Traffic 521.2720 510101 4,495 521.2720 52010 332 Total 112,579 I Misc. Non-Dept. 519.9073 51010 (105,923) 1 519.9073 52010 (6,656)1 ITotal (112,579)1 AGENDA BILL BREMERTON CITY COUNCIL ~CT:DOE Remedial Action Agreement FOR AGENDA OF: August~, 2000 For Evergreen Park ORIGINATING DEPT: Parks & Recreation ORIGINATOR: Cris Gears, Director DATE SUBMITTED: August 15, 2000 2. CLEARANCF~: 3. ~ITS: (Commemo~l~akifneuess,O) /r/at,, ]/ ~ 1. ~tA~mt~E . 4. S~M~Y STA~MENT ~ ~Q~~NT FOR CO~C~ AC~ON: ~e Ci~ hm r~v~ &e ~d ~E ~t m ~pl~e &e ~m ~ l~g ~ ~ ~ ~k ~~. ~ R~ial A~ ~~t ~11 ~o~de ~81,7~ ~ m~g ~& to ~e ~s m~ is d~i~at~ f~ fo~ p~l ~: ~~ ~ols ~ly ~e r~k ~11 ~o~d Smi~ Cove ~d veg~tive ~); Gr~d~t~ C~pli~ (m~it~g wells); F~al Site ~afi~; Con~lt~g Co~s. 8. RECOMMENDATION: Motion to authorize the Mayor to sign the Remedial Action Agreement with Department of Ecology, For the completion of ground work leading up to final park construction at Evergreen Park. 9. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: I0. NOTICE OF ACTION PULLED TABLED APPROVED DISAPPROVED~ COUNCIL DIRECTIVE: DATE: 11. AGENDA BILL #: 2. CLEARANCE COMMENTS: IMPACT OF NON-PASSAGE: The City will not be able to accept the DOE grant dollars and will be unable to complete both the project and meet the requirements of the Agreed Order for site clean up. This could also jeopardize IAC funds to be used for the actual park construction. 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES: This grant project will not significantly impact staffing, maintenance and operations activities. The Department can absorb related costs within its current budget. 7. RESEARCH SOURCES: STATE OF WASHINGTON DEPARTMENT OF ECOLOGY P.O. Box 47600 · Olympia, Washington 98504.7600 (360) 407-6000 · TDD Only (Hearing Impaired) (360) 407-6006 July 27, 2000 Chris Gears, Director Parks & Recreation City of Bremerton 239 4t~ Street Bremerton, WA 98337-1806 Re: Remedial Action Agreement with the City of Bremerton Agreement No. GO 100030 Dear Mr. Gears: The enclosed grant agreement will provide up to $481,700 in matching grant funds to the City of Bremerton for continuation of the remediation activities of the Evergreen Park site. If you find the grant agreement satisfactory, please have it signed by the appropriate authorized official and remm it to this office as soon as possible. The grant agreement becomes effective upon signature by Cullen Stephenson, Program Manager for the Solid Waste and Financial Assistance Program. The Department of Ecology reserves the right to withdraw the grant offer if the agreement is not returned within 45 days. Please contact me at (360) 407-6062, if you have any questions. Sincerely, Grant Manager, Remedial Action Grants Solid Waste and Financial Assistance Program Enclosures Cc: Judy Aitken, TCP, Northwest Regional Office, WDOE Grant No. G0100030 Remedial Action-Agreement with The City of Bremerton STATE OF WASHINGTON DEPARTMENT OF ECOLOGY CITY OF BREMERTON This is a binding agreement entered into by and between.the state of Washington Department of Ecology, hereinafter referred to as the DEPARTMENT, and the City of Bremerton, hereinafter referred to as the RECIPIENT, to carry out the activities described herein. RECIPIENT ADDRESS Parks & Recreation 239 4ta Street Bremerton, WA 98337-1806 RECIPIENT REPRESENTATIVE Lynn Horton, Mayor RECIPIENT TELEPHONE NUMBER (360) 478a5305 FA~ ( ) RECIPIENT PROJECT COORDINATOR Chris Gears, Director DEPARTMENT PROJECT OFFICER Diane R. Singer, (360) 407-6062 DEPARTMENT FAX (360)-407-7157 DEPARTMENT TECHNICAL STAFF Judy Aitken, (425) 649-7135 FUNDING SOURCE Local Toxics Control Account MAXIMUM ELIGIBLE COST $963,400 STATE GRANT SHARE $481,700 LOCAL SHARE $481,700 STATE MAXIMUM GRANT PERCENT 50% FEDERAL TAX IDENTIFICATION NO. 91-600 ! 231 The effective date of this grant agreement is September 1, 2000. Any work performed prior to the effective date of this agreement without prior written authorization and specified in the Scope of Work will be at the sole expense and risk of the RECIPIENT. This agreement shall expire no later than June 30, 2001. Grant No. G0100030 Remedial Action Agreement with The City of Bremerton BACKGROUND The City of Bremerton intends to continue the expansion of Evergreen Park, which is located in Kitsap County, Washington. Evergreen Park will be extended to the south around Smith Cove to provide the public with an improved shoreline recreafion~ facility that overlooks Port Washington Narrows. The land tl~t"~vill be redeveloped is currently mostly vacant land that has been used for industrial purposes since the early 1900s. As a result of the various industrial activities, the underlying soil and groundwater have been affected by chemical contaminants (mostly petroleum products, primarily diesel and heavy oils). An Interim Action Work Plan and En~neering Design Report (IAWP/EDR) has been prepared based on the finding of a Focused Feasibility Study. Once the redevelopment has occurred, the property will remain a park in perpetuity. The IAWP/EDR ensures the long-term protection of human health and the environment in a recreational setting. The document outlines the general approach to be used for the cleanup, provides detailed work plans for each task of the interim action, and describes how the performance and effectiveness of the interim action will be monitored. Under Phase I, funded in part from the Remedial Action Grant Agreement No. G9900212, the City of Bremerton removed existing structures, removed underground storage tanks and removed and disposed of related non-aqueous petroleum liquid, conducted preliminary site preparation, and initial consulting costs. Under Phase II, to be funded in part under this grant agreement; the City of Bremerton will continue the project to the point of actual park construction. Phase II includes institutional controls, groundwater compliance, final site preparation, and consulting costs. This project is consistent with the requirements delineated in an Agreed Order issued by the Department of Ecology and the Interim Action Work plan and Restrictive Covenant in June 1999. 2 Grant No. G0100030 Remedial Action Agreement with The City of Bremerton SCOPE OF WORK The task(s) set forth below summarize the RECIPIENT's activities, budget(s), and schedule(s). The RECIPIENT shall contract for:the following activities: 1. PROJECT TASK: IN8TITU'I1ONAL CONTROLS Maximum Eligible Cost: $220,505 Schedule: September 1, 2000 to April 1, 2001 Project Description: a. In~qtall fencing b. Placement of vegetative barriers c. Construction of a rock wall around Smith Cove d. Mitigation for fish habitat 2. PROJECT TASK: GROUNDWATER COMPLIANCE Maximum Eligible Cost: $40,435 Schedule: September 1, 2000 to June 1, 2001 Project Description: a. Install five groundwater-monitoring wells. b. Conduct quarterly and annual testing c. Prepare reports of findings 3. PROJECT TASK: FINAL SITE PREPARATION Maximum Eligible Cost: $312,460 Schedule: September 1, 2000 to May 1, 2001 Project Description: a. Complete trenching b. Install sidewalks and cement slab c. Complete final groundwater preparation d. Construct irrigation 3 Grant No. G0100030 Remedial Action Agreemem with The City of Bremerton 4. PROJECT TASK: CONSULTING COSTS Maximum Eligible Cost: $390,000 Schedule: September 1, 2000 to June 30, 2000 Project Description: a. Prepare final design plans b. Management oversight to ensure project is completed according to requirements c. Provide technical support BUDGET Project Task Maximum Eligible Cost 1. Institutional Controls $220,505 2. Groundwater Compliance 40,435 3. Final Site Preparation 312,460 4. Consulting Costs 390,000 TOTAL: $963,400 FUND SOURCE Total Eligible Project Cost $963,400 Local Toxics Control Account 50% $481,700 Cash Match 50% $481,700 4 Grant No. G0100030 Remedial Action Agreement with The City of Bremerton ADDITIONAL BUDGET CONDITIONS 1. Overhead is eligible; the RECIPIENT may charge 25 percent of the RECIPIENT salaries and benefits applied directly to the project as overhead. 2. The fiscal office will monitor expenditures at the task level. A letter amendment is required to redistribute costs among tasks. A formal amendment is requffed to increase state funding. 3. The maximum allowable amount fi.om LTCA is $481,700. Cash match will pay all remaining costs. 4. All remaining costs will be paid by cash match. SPECIAL TERMS AND CONDITIONS A. MINORITY AND WOMEN'S BUSINESS PARTICIPATION The RECIPIENT agrees to solicit and recruit, to the maximum extent possible, certified minority-owned (MBE) and women-owned (WBE) businesses in purchases and contracts initiated after the effective date of this Agreement. In the absence of more stringent goals established by thc R_ECIPIENT's jurisdiction, thc RECIPIENT agrees to utilize thc DEPARTMENT'S goals for minority- and women-owned business participation in all bid packages, request for proposals, and purchase orders. These goals are expressed as a percentage of the total dollars available for the purchase or contract and are as follows: Construction/Public Works 10% MBE 6%WBE Architecture/Engineering 10% MBE 6%WBE Purchased Goods 8% MBE 4%WBE Purchased Services 10% MBE 4%WBE Professional Services 10% MBE 4%WBE Meeting these goals is voluntary and no contract award or rejection shall be made based on achievement or non-achievement of the goals. Achievement of the goals is encouraged, however, and the RECIPIENT and ALL prospective bidders or persons submitting qualifications shall take the following affirmative steps in any procurement initiated after the effective date of this Agreement: 1. Include qualified minority and women's businesses on solicitation lists. 2. Assure that qualified minority and women's businesses are solicited whenever they are potential sources of services or supplies. 5 Grant No. G0100030 Remedial Action Agreement with The City of Bremerton 3. Divide the total requirements, when economically feasible, into smaller tasks or quantifies, to permit maximum participation by qualified minority and women's businesses. 4. Establish delivery schedules, where work requirements permit, which will encourage participation of qualified minority and women's businesses. 5. Use the services and assistance of the State Office of Minority and Women's Business Enterprises (OMWBE) and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as appropriate. By siLming this Agreement, the RECIPIENT certifies that the above steps were, or will be followed. Any contractor engaged by the RECIPIENT under this agreement shall be required to follow the above five affirmative steps in the award of any subcontract(s). The RECIPIENT' shall report to the DEPARTMENT at the time of submitting each invoice, on forms provided by the DEPARTMENT, payments made to qualified firms. The report will address: 1. Name and state OMWBE certification number of any qualified rum receiving funds under the voucher, including any sub-and/or sub- subcontractors. 2.The total dollar amount paid to qualified firms under this invoice. B. PROCUREMENT AND CONTRACTS 1. The RECIPIENT shall provide written certification that they will follow their standard procurement procedures and/or applicable state law in awarding contracts; RECIPIENTS with no formal procurement procedures will be required to certify that they have complied with the "Standards for Competitive Solicitation," found in the Administrative Requirements for Ecology Grants and Loans, WDOE 9 l-18 (Revised July 1995). 2. Upon issuance, the RECIPIENT shall submit a copy of all requests for qualifications (RFQs), requests for proposals (RFPs), and bid documents relating to this grant agreement to the DEPARTMENT. 3_ Prior to contract execution, the RECIPIENT shall submit a copy of the proposed conU'act to the DEPARTMENT for review and written comment. Following execution, the RECIPIENT shall submit a copy of the contract to the DEPARTMENT. 6 Grant No. G0100030 Remedial Action Agreement with The City of Bremerton C. USE OF EXISTING CONTRACTS The RECIPIENT may use existing contracts that conform to adopted procurement procedures and applicable state laws. The RECIPIENT shall notify the DEPARTME2qT if it used contracts entered into prior to the execution of the grant agreement for performance of grant funded activities. D. SEPA COMPLIANCE To ensure that environmental values are considered by the state and local government officials when making decisions, the RECIPIENT shall comply with the provisions of the State Environmental Policy Act (SEPA), Chapter 41.23C RCW, and the SEPA Rules, Chapter 197-11 WAC. Copies of the SEPA documents shall be sent to the DEPARTMENTs Environmental Review Section, the appropriate regional office, and the Solid Waste and Financial Assistance Program - Headquarters Section. E. FAILURE TO COMMENCE WORK In the event the RECIPIENT fails to commence work on the project funded herein within six (6) months at, er the effective date of this grant, the DEPARTMENT reserves that right to terminate this grant. F. GRANT PROJECT REPORTING The RECIPIENT shall, in conjunction with submission of its payment requests, as required by paragraph J, General Terms and Conditions "Compensation", shall prepare Progress Reports and submit them to the DEPARTMENT at least quarterly, or monthly at the RECIPIENT's option. These reports shall include, but not be limited to, a thorough discussion of the accomplishments for the reporting period as outlined in the tasks of said agreement and planned activities and schedule for the upcoming two months. G. ALL WRITINGS CONTAINED HEREIN ' This agreement, the appended "General Terms and Conditions," and the DEPARTMENT's Administrative Requirements for Ecology Grants and Loans, WDOE 91-18 (Revised July 1995), contain the entire understanding between the parties, and there are no other understandings or representations except as those set forth or incorporated by reference herein. No subsequent modification(s) or amendment(s) of this grant agreement shall be of any force or effect unless in writing, signed by authorized representatives of the RECIPIENT and DEPARTMENT and made part of this agreement; EXCEPT a letter of amendment will suffice to redistribute the budget without increasing the total eligible project cost or to change the DEPARTMENT's Project Officer or the RECIPIENT's Project Coordinator or to extend the period of performance as set forth in the Grant Agreement. 7 Grant No. G0100030 Remedial Action Agreement with The City of Bremerton IN WITNESS WHEREOF, the parties hereby execute this Grant: STATE OF WASHINGTON CITY OF BREMERTON DEPARTMENT OF ECOLOGY Cullen Stephenson Date Lynn Horton Date Program Manager Mayor Solid Waste and Financial Assistance (Printed name & title) Approved as to form only by Assistant Attomey General 8 GENERAL, TERMS; AND COND~FIONS Pertaining to, G-ram and ~Agreem~. of the Depa~hnent of Ecology. A. RECrPmt rr All.,ac~!.'vities .for~which grantdoan funds, are tc~be used,, shall~be ae, complished: by the RECIPIENT and RECII?IEN~:s .,emp!0yees. The RECIPIENT shall .not as,~ ign~or~subcomrac~ performanc~ to others unless specifically authorized in writing by the DEPARTMENT. B. SUB~]~./CONTRACTOR COMI~LtANCE~ The KECIPIENT must ensure that all subgrantees and:contraCtOrs comply with the terms and conditions of this agreement. C. THIRD PARTY BENEFICIARY The RECIPIENT Shall ensure that in all subcontracts entered into by'the RECIPIENT pursuant to this agreement, the stateof Washington is' .n~med as 'an express third-party beneficiary 6f such sUb~onwacts with CONTR GFORSF. RV C S Contracts. for construction, purchase~ of equipmen~ an~professional~ arc~ and engineering services shall be awarded through a competitive process, if required by State law. RECIPIENT shall~ retain copies of all bids received and contracts awarded, for inspection and use by the DEPARTMENT. E. ASSIGNMENTS No right or claim of the RECIPIENT arising under this agreement shall be transferred or assigned by the RECIPIENT. F. COMPLIANCE WITH ALL LAWS 1. The RECIPIENT shall' comply fully with all applicable Federal, State and local laws, orders, regulations and permits. Prior to commencement of any consU~ction, the RECIPIENT shall secure the necessary approvals and permits required by authorities having jurisdiction over the project, provide assurance to the DEPARTMENT that all approvals and permits have been secured, and make copies available to the DEPARTlviENT upon request. 2. Discrimination. The DEPARTMENT and the RECIPIENT agree to be bound by all Federal and State laws, regulations, and policies against discrimination. The RECIPIENT further agreeg to affirmatively support the program of the Office of Minority and Women's Business Enterprises to the maximum extent possible. The RECIPIENT shall report to the DEPARTMENT the percent of grant/loan funds available to women or minority owned businesses. 3. Wages And Job Safety. The RECIPIENT agrees to comply with all applicable laws, regulations, and policies of the United States and the State of Washington which affect wages and job safety. 4. Industrial Insurance. The RECIPIENT certifies full compliance with all applicable state industrial insurance requirements. If the RECIPIENT fails to comply with such laws, the DEPARTMENT shall have the right to immediately terminate this agreement for cause as provided in Section K. 1, herein. G. ' KICKBACKS The RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this project to give up any part of the compensation to which he/she is otherwise entitled or, receive any fee, commission or gift in return for award of a subcontract hereunder. H. AUDITS AND INSPECTIONS 1. The RECIPIENT shall maintain complete program and f'mancial records relating to this agreement. Such records shall clearly indicate total receipts and expenditures by fund source and task or object. All grant/loan records shall be kept in a manner which provides an audit trail for all expenditures. All records shall be kept in a common filet~ facilita~,~ and, impecfions.. Engineering documentation and 'field im~pection reports of all construction work accomplished under this agreement shall be maintained,by the KECIPIENT. 2. All grant/loan records shall be open for audit or inspection by the DEPARTMENT or by any duly authorized audit representative of the State of Washington for a period of at least three years alter the · ~' ~. fina[~ gnmt paymeat~eau,~repayment, or any d~-~put~ resolutior~ hereunder. If any such audits identify . ~:~.diserep~¢i~ h~qthe~.finane'ml:~'reeords~, the ltECIPIENT shall provide .clarification and/or make 3. All work performed under this agreement andany equipment purchased; shall bemade available to the DEPARTMENT and to any aut~o~fized~state~:federal or local representative for inspection at any time during the course of this agreement and for at least three years following grant/loan termination or dispute resolution hereunder. RECIPIENT shal~ meet the provisions in OMB Circular A~133 (Audits of States, Local Governments '&, N~ P~ofi(Org~n~-~ions) or OMB,:. Circular A-1 I0 (Uniform. Administrative Requirements for Grants & Agreements with I~tltt~tions of Higher Education, Hospitals and Other. Non-Profit Organizations) if the RECIPIENT receives federal funds, in excess of $300,000. T'~he RECIPIENT must forfend' a copy of the state auditor's audit along with th~ RECIPIENT response and the final corrective actionplan 'as approved by the; S~O tothe DEPARTMENT within nine~ (90) days of the date of the I. PERFORMANCE REPORTING The RECIPIENT shall submit progress reports to the DEPARTMENT with each payment request or such other schedule as set forth in the Special Conditions. The RECIPIENT shall also report in writing to the DEPARTMENT any problems, delays or adverse conditions which will materially affect their ability to meet project objectives or time schedules. This disclosure shall be accompanied by a statement of the action taken or proposed and any assistance needed from the DEPARTMENT to resolve the situation. Payments may be withheld if required progress reports are not submitted. Quarterly reports shall cover the periods January 1 through March 31, April 1 through June 30, July 1 through September 30, and October 1 through December 31. Repons shall be due within twenty (20) days following the end of the quarter being reported. J. COMPENSATION 1. Method of compensation. Payment shall be made on a reimbursable basis at least quarterly and no more often than' once per month. Each request for payment will be submitted by the RECIPIENT on State voucher request forms provided by the DEPARTMENT along with documentation of the expenses. Payments shall be made for each task/phase of the project, or portion thereof, as set out in the Scope of Work when completed by the RECIPIENT and certified as satisfactory by the Project Officer. The payment request form and supportive documents must itemize all allowable costs by major elements as described in the Scope of Work. Instructions for submitting the payment requests are found in "Administrative Requirements for Ecology Grants and Loans", part IV, published by the DEPARTMENT. A copy of this document shall be furnished to the RECIPIENT. When payment requests are approved by the DEPARTMENT, payments will be made to the mutually agreed upon designee. Payment requests shall be submitted to the DEPARTMENT and directed to the Project Officer assigned to administer this agreement. 2. Budget deviation. Deviations in budget amounts are not allowed without written amendment(s) to this agreement. Payment requests will be disallowed when the RECIPIENTs request for reimbursement exceeds the State maximum share amount for that element, as described in the Scope of Work. 3. Period of Compensation. Payments shall only be made for action of the RECIPIENT pursuant to the grant/loan agreement and performed after the effective date and prior to the expiration date of this agreement, unless those dates are specifically modified in writing as provided herein. 4. Final Request(s) for Payment The RECIPIENT must submit final requests for compensation within forty-five(45) days after the expiration date of this agreement and within fffieen (15) days afar the end of a fiscal biennium. Failure to comply may result in delayed reimbursement. 5. Performance Guarantee. The DEPARTMENT may withhold an mount not to exceed ten percent (10%) of each reimbursement payment as security for the RECIPIENTs performance and a financial 'bond. Monies withhe~ld~by the DEPARTMENT may bepaid to the RECIPIENT when the project(s) described herein, or a porti°n thereof, have been completed if, in the DEPARTMENT's sole discretion, such payment, is reasonable and approved according to. this agreement and, as appropriate, upon comPletion of an audit as specified under section J.6., herein. 6. Unauthorized Expenditures. All payments to the RECIPIENT shall be subject to final audit by the DEPARTMENT and any unauthorized expenditure(s) charged to this grant/loan shall be refunded to the DEPARTMENT by the RECIPIENT. 7. Mileage and Per Diem. If mileage and per diem are paid to the. employees of the RECIPIENT or other public entities, it shall not exceed the amount allowed under state law. 8. Overhead Costs~. No reimbursement for overhead costs~ shall be allowed unless provided for in the . Scope of Work hereunder K. ~ATION 1. For Cause. The obligation of the DEPARTMENT to the RECIPIENT is contingent upon satisfactory performance by the RECIPIENT of all of its obligations under this agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of the DEPARTMENT, to perform any obligation required of it by this agreement, the DEPARTMENT may refuse to pay any further funds thereunder and/or terminate this agreement by giving written notice of termination. A written notice of termination shall be given at least five working days prior to the effective date of termination. In that event, all finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, and reports or other materials prepared by the RECIPIENT under this agreement, at the option of the DEPARTMENT, shall become Department property and the RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. Despite the above, the RECIPIENT shall not be relieved of any liability to the DEPARTMENT for damages sustained by the DEPARTMENT and/or the State of Washington because of any breach of agreement by the RECIPIENT. The DEPARTMENT may withhold payments for the purpose of setoff until such time as the exact amount of damages due the DEPARTMENT from the RECIPIENT is determined. 2. Insufficient Funds. The obligation of the DEPARTMENT to make payments is contingent on the availability of state and federal funds through legislative appropriation and state allotment. When this agreement crosses over state fiscal years the obligation of the DEPARTMENT is contingent upon the appropriation of funds during the next fiscal year. The failure to appropriate or allot such funds shall be good cause to terminate this agreement as provided in paragraph K. 1 above. When this agreement crosses the RECIPIENT's fiscal year, the obligation of the RECIPIENT to continue or complete the project described herein shall be contingent upon appropriation of funds by the RECIPIENTs governing body; Provided, however, that nothing contained herein shall preclude the DEPARTMENT from demanding repayment of ALL funds paid to the RECIPIENT in accordance with Section O herein. 3. Failure to Commence Work. In the event the RECIPIENT fails to commence work on the project funded herein within four months aRer the effective date of this agreement, or by any date mutually agreed upon in writing for commencement of work, the DEPARTMENT reserves the right to terminate this agreement. Waiver of any RECIPIENT default is nora waiver of any subsequent default. Waiver of a breach of any - provision, of~this agreement is not a waiver of any subsequent breach and will not be construed as a modification of the terms ofthis agreement unlessstated as such in writing by the authorized representative of the DEPARIlVlENT. M~ PROPERTY RIGHTS -1 ~ C0pyrigh~'and Patents; , When the RECIPIENT creates any copyrightable materials or invents any ..... : ~Patentable property} the'RECIPIENT may copyright or patent the same but the DEPARTMENT retains a royalty-free, noneXclusive and irrevocable' license to reproduce, publish, recOver or otherwi, se use the material(s) or property and to authorize others to use the Same for federal, state or local government purposes. Where federal funding is involved, the federal government may have a proprietary interest in patent fights to any inventions that developed by the RECIPIENT a~ provided in 35 U.S.C. 200-212. 2. Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish information:' Of the DEPARTMENT; present papers; lectures, or seminars involving information supplied by the DEPARTMENT; use logdS, reports, maps or other~dam, in printed reports, signs, · brOChure~pamphlets; etc:;, appropriate credit shall be given to the DEPARTMENT, ~ 3. Tangible Property Rights. The DEPARTMENTs current edition of "Administrative Requirements for Ecology Grants and Loans", Part V, shall control the use and disposition of all real and personal property purchased wholly or in pan with, funds furnished by the DEPARTMENT in the absence of state, federal statute(s), regulation(s), or policy(s) to the contrary or upon specific instmctions with respect thereto in the Scope of Work. 4. Personal Property Fumished by the DEPARTMENT. When the DEPARTMENT provides personal property directly to the RECIPIENT for use in performance of the project, it shall be returned to the DEPARTMENT prior to final payment by the DEPARTMENT. If said property is lost, stolen or damaged while in the RECIPIENT~s possession, the DEPARTMENT shall be reimbursed in cash or by setoff by the RECIPIENT for the fair market value of such property. 5. Acquisition Projects. The following provisions shall apply if the project covered by this agreement includes funds for the acquisition of land or facilities: a. Prior to disbursement of funds provided for in this agreement, the RECIPIENT shall establish that the cost of land/or facilities is fair and reasonable. b. The RECIPIENT shall provide satisfactory evidence of tide or ability to acquire title for each parcel prior to disbursement of funds provided by this agreement. Such evidence may include title insurance policies, Torrens certificates, or abstracts, and attorney's opinions establishing that the land is free from any impediment, lien, or claim which would impair the uses contemplated by this agreement. 6. Conversions. Regardless of the contract termination date shown on the cover sheet, the RECIPIENT shall not at any time convert any equipment, property or facility acquired or developed pursuant to this agreement to uses other than those for which assistance was originally approved without prior written approval of the DEPARTMENT. Such approval may .be'conditioned upon payment to the DEPARTMENT of that portion of the proceeds of the sale, lease or other conversion or encumbrance which monies granted pursuant to this agreement bear to the total acquisition, purchase or construction costs of such property. N. RECYCLED/R.ECYCLABLE PAPER All documents and materials published under this agreement shall be produced on recycled paper containing the highest level of post consumer and recycled content that is available. At a minimum, paper with 10 percent post consumer content and 50 percent recycled content shall be used. Whenever possible, all materials shall be published on paper that is unbleached or has not been Ireated with chlorine gas and/or hypochlorite. As appropriate, all materials shall be published on both sides of the paper and shall minimize the use of glossy or colored paper and other items which reduce the recyclability of the document. O. RECOVERY OF PAYM~ENTS TO RECIPIENT The fight of the RECIPIENT to. retain.m0nies paid to it. as reimbursement~payments is. contingent upon satisfactory performance of this agreement including the satisfactory completion of the project described in the Scope of Work, .In the event the RECIPIENT fails, for any reason, to pert'om obligations required of it by this agreement, the RECIPIENT may, at the DEPARTME2qTs sole discretion, be required to repay to the DEPARTMENT.~all grant/loan funcls disbursed to the RECIPIENT for those parts of the project that are rendered Worthless in the opinion of the DEPARTMENT by such failure to perform. Interest shall accnie at the rate of twelve percent .(12%) per annum from the. time the DEPARTMENT demanclsrePayment bf funds. If payments have been discontinued by the DEPARTMENT due to insufficient fundS as in Section K.2 above, the RECIPIENT shall not be obligated to repay monies which had been paid to the RECIPIENT priOr to such termination. Any property acquired under thi~q agreement, at the option of the DEPARTMENT, may become the DEPARTMENTS property and the RECIPIENTS liability to repay monies shall be reduced by an mount reflecting the fair value of such property. P. PROJECT APPROVAL The extent and character of all work and services to be performed under, this agreement by the RECIPIENT shall be subject to the. review and approval of the DEPARTMENT through the Project Officer or other designated official to whom the RECIPIENT shall report and be respons~le. In the event there is a dispute with regard to the extent and character of the work to be done, the detemdnation of the Project Officer or other designated official as to the extent and character of the work to be done shall govern. The RECIPIENT shall have the right to appeal decisions as provided for below. Q. DISPUTES Except as otherwise provided in this agreement, any dispute concerning a question of fact arising under this agreement which is not disposed of in writing shall be decided by the Project Officer or other designated official who shall provide a written statement of decision to the RECIPIENT. The decision of the Project Officer or other designated official shall be £mal and conclusive unless, within thirty days from the date of receipt of such statement, the RECIPIENT mails or otherwise furnishes to the Director 6f the DEPARTMENT a written appeal. In connection with appeal of any proceeding under this clause, the RECIPIENT shall have the opportunity to be heard and to offer evidence in support of this appeal. The decision of the Director or duly authorized representative for the determination of such appeals shall be final and conclusive. Appeals from the Director's determination shall be brought in the Superior Court of Thurston County. Review of the decision of the Director will not be sought before either the Pollution Control Hearings Board or the Shoreline Hearings Board. Pending final decision of dispute hereunder, the RECIPIENT shall proceed di.ligently with the performance of this agreement and in accordance with the decision rendered. R. CONFLICT OF INTEREST No officer, member, .agent, or employee of either party to this agreement who exercises any function or responsibility in the review, approval, or carrying out of this agreement, shall participate in any decision which affects his/her personal interest or the interest of any corporation, partnership or association in which he/she is, directly or indirectly interested; nor shall he/she have any personal or pecuniary interest, direct or indirect, in this agreement or the proceeds thereof. S. INDEM/NIFICATION . . 1. 'The DEPARTMENT shall in no way be held responsible for payment of salaries, consultant's fees, and other costs related to the project described herein, except as provided in the Scope of Work. 2. To the extent that the Constitution and laws of the State of Washington permit, each party shall indemnify and hold the other harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of that party or that party's agents or employees arising out of this agreement. T. GOVERNING LAW This agreement shall~ be governed b~ the laws of the State, of Washington. U. SEVERABII~rI~g If anTprovisio~ Of this agr~mcm or any_provision of any document incorporated by reference shall be held invalid; such invalidky Shall not affect, the' other provisions of this agreement which can be given effect :without the invalid provision, and to this end the provisions Ofthi~ agreement are declared to be severable. V. PRECEDENCE 'In th!eW~t °i~nC°nsiStenCY in this agreement, unless ofl~erwi~ provided h~e~ the inconsistency.shall be resg!ved by,' giving precedenCe in the following order:. (a) applicable Federal and State statutes and reghlafion~ Co) Sc. ope of WOrk; (c) Special Terms and Conditions;' (d) Any terms incorporated herein by referefice including the "Administrative Requirements for Ecology Grants and Loans"; and (e) the General Terms and Conditions[ AGENDA BILL BREMERTON CITY COUNCIL 1. SUBJECT: Resolution No. ~,7"7 I FOR AGENDA OF: ORIGINATING DEPT: 7' Treasurer,,~ Approving the City of Bremerton Capital Improvement ORIGINATOR: .~na~::~ Program for the period 2000 through 2005. DATE SUBMITTED: 07/11/2000 2. CLEARANCES: Comment of back if necessary) 3. EXHIBITS: Director Admin. Services'~:3~.(~L~ Proposed Resolution Fiscal & Budget Comm. STUDY 51155 I(~N 8/Z3/00 Draft CIP (Provided Separately) STUDY 5ESSION 8/23/00 Operations Comm. ENDORSEMENTS INFORMATION __ APPROVED BY COUNCIL PRESIDENT FOR SUBMI'I-I'AL: MAYOR ~ COUNCIL PRESIDENT ~.~., ~ 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: The City prepares a Capital Improvement Program or ClP on a regular basis. This document projects the capital planning of all City departments through a five year time span. It also serves as reference in the budget development process and in preparation of the capital facilities element of the City Comprehensive Plan. The CIP is developed using the City's long range financial projections as well as the utility comprehensive plans, the park comprehensive plan and other resources. 8. RECOMMENDATION: Motion to approve Resolution No.~.'7'"7 I approving the Capital Improvement Program for the period 2000 - 2005. 9. RESPONSIBLE OFFICIAL: Treasurer ENFORCEMENT OFFICIAL: Mayor EXPIRATION DATE: 12/31/2005 REVIEW DATE: 06130/2001 PULLED~ TABLED ~ APPROVED ~ DISAPPROVED~ AMEN COUNCIL DIRECTIVE: 11. AGENDA BILL NO: '{~(_~ - ~ I 2. CLEARANCE COMMENTS: 5. IMPACT ON NQN-PA$SAGE: The City will not update .its CIP which may result in failure to comply with the GMA, loss of eligibility for State and Federal grants and loans as well as other un-happy events. 6. IMPACT ON STAFFING, ]~JDGETS, FACILITIES~ EQUIPMENT OR OTHER RESOURCES: The CIPwitl be incorporated into the development of the Budget for the 2001 - 2002 biennium. 7. RESEARC!~,~Q~_ _ .~ES: The utility comprehensive plans, the parks comprehensive plan, the city comprehensive plan, staff analysis. RESOLUTION NO. ;~'?-7 I A RESOLUTION adopting the City of Bremerton 2000 - 2005 Capital Improvement Program. WHEREAS, THE CITY OF BREMERTON has determined that it is in its best interest to adopt a Capital Improvement Program document; and, WHEREAS, such program document has been prepared based on goals and policies adopted by the City Council; and, WHEREAS, priorities have been set based on input from the involved City Departments, the Mayor as well as the City Council, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Bremerton that the 2000 - 2005 Capital Improvement Program filed in the Office of the City Clerk is hereby adopted. PASSED, by the City Council of the City of Bremerton, this ~ day of , 2000. CAROL ARENDS, Council President AC~ENDA BILL ~ CITX COUNCIL 1. SUBJECT: I~ FOR AGENDA OF: August ~, 2000 Ordinance No. 47 '~ ORIGINATING DPT. Executive Building & Planning Director OIGINATOR: Mayor Horton Economic Development Director DATE SUBMITTED: August 17, 2000 2. CLEAR~_ ~E~: (conus~nt on back 3. EXHIBITS: f ~/ ~ necessary) Attorney ~/~ /~~_~ Ordinance ~O. ~7~ Humane Reso6~c~ M~fnager ~ Budget Adjustment ._~ ~ ~~ ~ Job Descriptions Admi n. S rv ' 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: In lieu of a Department of Community Development, the attached ordinance creates the Department of Building and Planning and the Director of Building and Planning. Job descriptions are attached for the Director of Economic Development, which is an existing position in the 2000 budget, and the newly created Director of Building and Planning. Also included in the packet is a budget adjustment to establish salaries on Band One of the Management and Professional Staff Salary Plan for both positions. Due to vacancies in the department no additional expenditure authority is required in FY 2000 in order to implement these changes. TWO MOTIONS: 1. MOVE TO PASS ORDINANCE NO. 4719 (ON SECOND READING), CREATING 8. RECOMMENDATION: THE DEPARTMENT OF BUILDING & PLANNING; AND ESTABLISHING THE DIRECTOR OF BUILDING & PLANNING. 1. Motion to approve Job Descriptions and Budget Adjustment for Director of Planning and Building and Director of Economic Development. 9. RESPONSIBLE OFFICIAL: Mayor. ENFORCEMENT OFFICIAL: Mayor REVIEW DATE: N/A 10. NOTICE OF ACTION COUNCIL DIRECTIVE: DATE: 11. AGENDA BILL NO: 00 - /94 2. CLEARANCE COMMENTS (cont.): 4. SUMMARY STATEMENT (cont. ): 5. IMPACT ON NON-PASSAGE Program will be negatively impacted by lack of management. 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES Sufficient funds are available in the Planning & Building budget due to vacancies throughout the year. 7. RESEARCH SOURCES: AN ORDINANCE creating the Department of Building and Planning, establishing the Director of Building and Planning and amending Bremerton Municipal Code Section 2.15. THE CITY OF BREMERTON DOES HEREBY ORDAIN: Section 1. Amendment. Section 2.15.010 is hereby amended to read as follows: 2.15.010 DEPARTMENT CREATED.. There is created the r~....~..~... ~.c t- ..... ;~., r~ .... ~ ..... * Department of Building and Planning to be administered by ~ the Director of Building and Planning appointed by the Mayor, subject to Council confirmation. The Director shall direct, coordinate and supervise the functions of the Building and Planning divisions of the Department. Section 2. Amendment. Section 2.15.020 is hereby amended to read as follows: 2.15.020 DIVISIONS. - DUTIES. A. Building. This division shall be managed by the Building Official, subject to the supervision of the ~ C ...... :.,, r~ .... ~ ..... * Director of Building and Planning, and is responsible for: (i) administering building permits and inspections; (ii) enforcement of the building code and abatement of dangerous buildings; (iii) building code policy and ordinance development. B. Planning. This division represents three programs ~h a~--~;--;~*~-~ ~'-' a ............. ubject to the supervision of the Director, and shall be responsible for: (i) Long Range Planning, providing research and development for comprehensive planning, project studies of socioeconomic and resource projections, preparation of Comprehensive Plan amendments, and development of land use control ordinances and policies; (ii) Current Planning, providing permit processing, administrative support for the Planning Commission and the City Council on land use applications, land use compliance and enforcement including environmental and shoreline review; (iii)Community Services providing administration of federal community development grant funds, development of resources and policies for other community development projects in the areas of housing, economic development, public facilities, and social service projects. Section 3. New Section. A new section 2.15.030 is hereby added to read as follows: 2.15.030 REFERENCE. Throughout this code any reference to Department of Community Development or Director of Community Development shall be interpreted to mean Department of Building and Planning and Director of Building and Planning. Section 4. Effective Date. This ordinance shall become effective ten (10) days from passage and publication. APPROVED by the City Council of the City of Bremerton this __ day of August 2000. PASSED by the City Council of the City of Bremerton this __ day of August, 2000. CAROL ARENDS, Council President APPROVED this __ day of August, 2000. LYNN HORTON, Mayor ATTEST: KATHLEEN L. McCLUSKEY, CITY CLERK CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST Requesting Department: COMMUNITY DEVELOPMENT Adjustment Number: 00-18 I Approval Authority Required: F-~Treasurer ['-]Mayor [-- Fiscal & Budi~et [-~Council SOURCE OF FUNDS: USE OF FUNDS: Description Amount Description Amount NARRATIVE: This adjustment will revise the authorized staffing of the Department of Community Development as indicated in the attached documents. No additional expenditure authority is required in FY 2000 in order to implement these changes. Department Head Signature Date Director Signature Date Treasurer Comments: ~ Recommended ~ Not Recommended -""'-~" ~ Treasurer's Signature~ Date Mayor Comments: Recommended r-~ Not Recommended r-~ Approved ~ Denied Mayor's Signature Date Fiscal & Budget Committee Comments: r---] Approved ~ Denied Fiscal & Budget Committee Signature Date CITY OF BREMERTON BUILDING & PLANNING MAYOR DIRECTOR OF BUILDING & PLANNING BLDG. & DEV. SPEC. I ~ I OFFICE ASSISTANT 11 i I I IBLDG. & DEV. SPEC. 111 80 CITY OF BREMERTON ECONOMIC DEVELOPMENT I MAYOR DIRECTOR OF ECONOMIC DEVELOPMENT I ADMIN1STRATIVF ADMINISTRATIVEI ANALYST ANYALYST CiTY OF BREMERTON IDEPARTMENT:Buiidin!l} and Planning] I FUND: General 001-16 STAFFING AUTHORIZATION 1997 1998 1999 2OOO POSITION ACTUAL BUDGET BUDGET BUDGET ECONOMIC & COMMUNITY DEVELOPMENT ADMINISTRATION Dir. of Economic & Comm. Dev. 0.00 1.00 1.00 0.00 Dir. Building& Planninfl 0.00 0.00 0.00 1.00 Dir. Economic Development 0.00 0.00 0.00 1.00 D!.mct_ or cf r'_cmm-n!~; D~_','. ! .,no- 0._n0 0.00 ! .00 D!."3-'C~.C." "'; = n nn n nn .~ nn Building & Dev: Spec. I 0.00 0.00 0.00 1.00 Office Assistant II 1.00 1.00 0.50 0.50 Sub-Total 2.00 2.00 1.50 5.50 PLANNING PROGRAM Planning Manager 1.00 1.00 1.00 0.00 Municipal Services Coordinator 0.00 0.00 1.00 0.00 Planner Senior 1.00 0.00 0.00 1.00 Building & Dev. Spec. II 1.00 1.00 1.00 1.00 Building & Dev. Spec. I 1.00 1.00 1.00 0.00 Sub-Total 4.00 3.00 4.00 2.00 BUILDING PROGRAM Permit Manager 1.00 1.00 1.00 0.00 Building & Dev. Spec. III 1.00 1.00 1.00 0.00 Building & Dev. Spec. II 1.00 1.00 1.00 1.50 Building & Dev. Spec. I 1.00 1.00 1.00 0.00 Planner, Senior 1.00 1.00 0.00 0.00 Sub-Total 5.00 5.00 4.00 1.50 TOTAL STAFFING 11.00 10.00 9.50 9.00 94 CITY OF BREMERTON MANAGEMENT AND PROFESSIONAL STAFF SALARY PLAN - 2000 APPENDIX A BAND SALARY NO. TITLE BASE RATE I RATE 2 RATE 3 RATE 4 RATE 5 RATE 6 RATE '/ RATE 8 I Dir. Public Wks & Utilties APPROX MO 6,006 6,310 6,468 6,629 6,795 6,965 7,139 7,318 Fire Chief ACTUAL BI-M 3,002.99 3,155.01 3,233.88 3,314.73 3,397.:59 3,482.57 3,569.63 3,658.87 Police Chief Dir. Building & Plannin~ Dir. Economic D~velooment 2 City Attorney APPROX MO 5,717 6,006 6,156 6,310 6,468 6,629 6,79:5 6,965 ACTUAL BI-M 2,858.28 3,002.99 3,078.04 3,155.01 3,233.88 3,314.73 3,397.:59 3,482.57 3 Dir, Admin Scrv/City Clerk APPROX MO 5,441 5,717 5,860 6,006 6,156 6,310 6,468 6,629 ACTUAL BI-M 2,720.57 2,858.28 2,929.76 3,002.99 3,078.04 3,155.01 3,233.88 3,314.73 4 City Engineer APPROX MO 5,179 5,441 5,:577 5,717 5,860 6,006 6,156 6,310 Dir, Parks & Recreation ACTUAL BI-M 2,589.46 2,720.57 2,788.58 2,858.28 2,929.76 3,002.99 3,078.04 3,155.01 5 Assistant Fire Chief APPROX MO 4,929 5,179 5,308 5,441 5,577 5,717 5,860 6,006 Assistant Police Chief ACTUAL BI-M 2,464.69 2,589.46 2,654.20 2,720.57 2,788.58 ~ 2,8:58.28 2,929.76 3,002.99 City Treasurer 6 Human Resources Manager APPROX MO 4,692 4,929 5,053 5,179 5,308 5,44 i 5,577 5,717 ACTUAL BI-M 2,345.93 2,464.69 2,526.3 i 2,589.46 2,654.20 2,720.57 2,788.58 2,858.28 7 Building Dev. Pcrmit Manager APPROX MO 4,466 4,692 4,809 4,929 5,053 5,179 5,308 5,44 ! Devclopmcnt Manager ACTUAL BI-M 2,232.88 2,345.93 2,404.58 2,464.69 2,526.31 2,589.46 2,654.20 2,720.57 Forestry Manager Manager, Info Services & Purchasing Planning Manager Project Manager Public Works Opms. Mgr. Risk Manager Senior Engineer Utility Operations Manager Wastewater Manager W*ter Resources Manaser 8 Asst. Dir, Parks &Reef APPROX MO 4,2:51 4,466 4,577 4,692 4,809 4,929 5,053 5,179 Ci~ Auditor ACTUAL BI-M 2,125.30 2,232.88 2,288.71 2,345.93 2~404.58 2,4,64.69 2,526.31 2,589.46 9 Assr City Attorney I1 APPROX MO 4,046 4,251 4,357 4,466 4,577 4,692 4,809 4,929 Assr Treasurer ACTUAL BI-M 2,022.89 2,125.30 2,178.43 2,232.88 2,288.71 2,345.93 2,404.58 2,464.69 Court Services Manager Police Community Res. Mgr WWTP Manager CITY OF BREMERTON MANAGEMENT AND PROFESSIONAL STAFF SALARY PLAN - 2000 APPENDIX A BAND SALARY NO. TITLE BASE RATE i RATE 2 RATE 3 RATE 4 RATE $ RATE 6 RATE 7 RATE ~ I0 Fleet Manager APPROX MO 3,851 4,046 4,147 4,251 { 4,357 4,466 4,577 4,692 D~put,/Cit~ Clerk ACTUAL BI-M 1,925.41 2,022.89 2,073.46 2~125.30 2,178.43 2,232.88 2,288.71 2,343.93 11 Administrative Analyst APPROX MO 3,665 3,851 3,947 4,046 4,147 4,251 4,357 4,466 Assr City Attorney i ACTUAL BI-M 1,832.63 !,925.41 1,973.55 2,022.89 2,073.46 2,125.30 2,178.43 2,232.88 Budget Analyst Grnnts Proc Officer Purch Supervisor 12 APPROX MO 3,489 3,665 3,757 3,851 3,947 4,046 4,147 4,251 ACTUAL BI-M !,744.32 1,832.63 1,878.45 1,925.41 1,973.$5 2,022.89 2,073.46 2,125.30 13 APPROX MO 3,321 3,489 3,576 3,665 3,757 3,851 3,947 4,046 ACTUAL BI-M 1,660.27 1,744.32 1,787.93 !,832.63 1,878.45 1,925.41 1~973.55 2,022.89 14 Budget Specialist APPROX MO 3,161 3,321 3,404 3,489 3,576 3,665 3,757 3,851 Civil Service Officer/H. R. Specialist ACTUAL BI-M i,580.28 1,660.27 1,701.78 1,744.32 1,787.93 1,832.63 1,878.45 1,925.41 Executive Secretary Legislative Assistant Municipal Serv Coord 15 Human Resources Oeneralist APPROX MO 3,008 3,161 3,240 3,321 3,404 3,489 3,576 3,665 ACTUAL BI-M 1,504.18 1,580.28 1,619.79 1,660.27 1,701.78 !,744.32 1,787.93 1,832.63 16 APPROX MO 2,8631 3,008 3,084 3,161 3,240 3,32 ! 3,404 3,489' ACTUAL BI-M 1,431.74 1,504.18 1,541.78 1~580.28 1,619.79 1,660.27 1fl01.78 1~744.32 17 APPROX MO 2,726 2,863 2,935 3,008 3,084 3,161 3,240 3,321 ACTUAL BI-M 1,362.79 1,431.74 1,467.53 1~504.18 1,541.78 1,580.28 1~619.79 1,660.2'/ 18 Legal Assistant ,APPROX MO 2,594 2,726 2,794 2,863 2,935 3,008 3,084 3,161 Council/Audit Assistant ACTUAL BI-M 1,297.16 1,362.79 1,396.86 1,431.74 i,467.53 1,504.18 1,541.78 1,580.211 19 APPROX MO 2,469 2,594 2,659i 2,726 2,794 2,863 2,935 3,008 ACTUAL BI-M 1,234.68 1,297.16 !,329.59 1,362.79 1,396.86 1,431.74. 1~467.53' 1,504.18 20 APPROX MO 2,350 2,469 2,531 2,594 2,659 2,726 2,794 2,863 ACTUAL BI-M 1,175.21 1-234.68 1-265.54 1.297.16 1,329.59 1,362.79 1~396.86 1,431.74 DIRECTOR OF BUILDING & PLANNING GENERAL PURPOSE: Under general admini.qtrative direction, performs a variety of management, administrative and professional work in the development, implementation and monitoring of building and planning processes, programs and services. ESSENTIAL DUTIES AND RESPONSIBILITIES: Manages and directs building and planning operations to achieve goals within available resources; plans and organi?es workloads and staff assignments; trains, motivates and evaluates assigned staff; reviews progress and directs changes as needed. Provides leadership and direction in the development of short and long range plans and projects; coordinates department activities with other departments and agencies as needed. Provides professional building and planning advice to Mayor, City Council and other officials; makes private and public presentations to boards, commissions, civic groups and the general public. Communicates official plans, programs, policies and procedures to staffand the general public. Determines work procedures, prepares work schedules, and expedites workflow; studies and standardizes procedures to improve efficiency and effectiveness of operations. Directs the development, implementation and administration of various building and planning processes and reports to meet the City's needs and any inter,governmental agreements or requirements. RespOnsible for the evaluation of land use proposals for conformity to established plans and ordinances and insures compliance with applicable laws, ordinances, regulations and rules. Responsible for monitoring and ensuring compliance with State and local building codes and regulations. Evaluates proposals' impact as they relate to the adopted plans of the City and makes recommendations. Resolves complex and sensitive customer service issues. Prepares and administers the department's annual operating budget, provides input into grant preparation and administers grants. Monitors inter-governmental decisions and legislation affecting department operations and takes appropriate action. Director of Building and Planning August 2000/cconley Serves when needed as a member of a task force or coumfittee composed of city, county, state or private groups. Oversees the development and maintenance of a database of information for comnmnity development purposes. Negotiates, coordinates and manages professional service contracts. Regular attendance and punctuality are essential functions of this position. WORKING CONDITIONS The working conditions descntxxl here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments and construction sites. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. The employee is frequently required to talk or hear; sit; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to stand or walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and distance vision, peripheral vision, depth perception, and the ability to adjust focus. Adequate vision in order to obtain/maintain a valid Washington State Driver's License. The employee occasionally works in outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions, or airborne particles. The noise level in the work environment is usually quiet in the office, and moderate in the field. KNOWLEDGE~ SKILLS AND ABILITIES: · Thorough knowledge of zoning laws and coraprehensive plans including their formation, process of adoption, and enforcement. · Extensive knowledge of building codes and regulations and planning programs and processes. · Working knowledge of personal computers, GIS applications, HUD Community Development Block Grant and other urban development programs. · Skill in the operation ora personal computer, motor vehicle and various office equipment. · Ability to communicate effectively, orally and in writing with City and other officials, civic and business leaders, and the general public. Director of Building and Planning August 2000/cconley · Abilky to establish effective working relationships with all of the above. Ability to prepare and analyze comprehensive and technical reports and data. QUALIFYING EDUCATION AND EXPERIENCE Master's degree in Urban and/or Regional Planning or related field from an accredited college or universiBr, ten (10) years experience in namicipal or regional planning with five (5) years at a senior management level; or any equivalent combination of mining and experience. Washington planning experience and AICP certification preferred. Excellent skills in written and verbal communications, interpersonal relationships, problem solving, as well as a customer service orientation and sound computer skills are essential. A valid Washin~on State Driver's License is required or the ability to obtain one within three (3) months bom date of hire. LEGAL AND REGULATORY COm)ITIONS OF EMPLOYMENT Fair Labor Standards Act: This position qualifies for exemption from the Fair Labor Standards Act minimum wage and overtime provisions under the Act's Executive Employees exemption. Representation: This position is excluded from the bargaining unit representation. Civil Service: The classification, as a Department head, is excluded from the Civil Service pursuant to City Charter Section 33. Appointment and Removal Authority: The position is filled by appointment by the Mayor with confirmation by the City Council. Removal is at the will of the Mayor in conformance with procedures established by the City. This classification specification does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approvals: Human Resources Manager: (/7~~ ~ Date: Mayor: Date: City Council President: Date: Director of Building and Planning August 2000/ceonley ECONOMIC DEVELOPMENT DIRECTOR GENERAL PURPOSE: Provides technical and administrative support to a citywide program of economic development. Plans and supervises an active program of solicitation of prospective businesses, industries, and corporate organizations both outside and within the City. Work is performed with assignments under the supervision of the Mayor, who reviews work by personal conferences, performance reporting, and attainment of desired objectives. ESSENTIAL DUTIES AND RESPONSIBILITIES: Conducts studies of facilities, resources, products, attractions, attributes, conditions, advantages and all other data concerning the City with relation to the encouragement of business and industry to locate in the City. Is knowledgeable of available economic incentives in the State of Washington and implements to attract business and commerce to the City. Publicizes and distributes researched data and materials to persons, firms, corporations, and institutions which would reasonably result in encouraging industry to locate in the City. Serves as liaison for the commercial and industrial sector of the City; compiles, collects, and periodically makes available technical and other information relating to business conditions. Assists in the retention and expansion of existing business or industry in the City. Consults, as required, with investors who are reviewing the City; prepares and gives presentations to various interested civic and professional groups. Under the direction of the Mayor, plans and coordinates economic development strategies for the City as whole, as well as special sub-areas; works with the Building & Planning Director to coordinate economic development plans and programs. Works with other governmental agencies as a liaison for the City on various economic development matters; serves as legislative liaison for the City based upon official policy decisions of the City Council and directives of the Mayor. Designs letters, web page contributions and materials to elicit interest in the City from prospective business entities, corporations, and industry on a nationwide basis. Studies long-range trends and developments in local commerce and industry, and analyzes factors underlying such trends; prepares annual operating budget and performs other related Economic Development Director August 2000/cconley Page 1 of 3 activities as requested by the Mayor. Performs related work as required. Regular attendance is an essential function of this position. MINIMLrM QUALIFICATIONS: Any combination of education and experience equivalent to graduation from an accredited four- year college or university with a Bachelor's degree in public or business administration, three to five (5) years experience in Economic Development, and five (5) to ten (10) years considerable progressively-responsible experience in management, planning, community development, economics, and industrial development. Extensive knowledge of the needs and practices of business and industry with regard to sites, space, equipment, market, transportation, water, energy, and labor supply. Thorough knowledge of business practices and procedures, and the processes and problems confronting the type of commerce already located in the City, and those that could locate to the City. Considerable knowledge of the effective presentation of technical industrial information, and of the sources of information regarding proposed industrial expansion or movement. Ability to study and analyze technical and statistical information and present it in an intelligent and interesting form. Ability to promote the advantages of the City in relation to the expansion of the present businesses and industries, and the relocation of outside commerce and industries to the City. Ability to establish and maintain effective working relationships with associates supervisors, subordinates, local groups, governmental officials, other economic development offices, and the public. Ability to express ideas and information clearly and concisely, both verbally and in writing. PHYSICAL DEMANDS/WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk, use hands to finger, handle, or feel objects, tools, or controls, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 lbs. Specific vision abilities required by this job include close vision and the ability to adjust focus. The noise level in the work environment is usually moderately quiet. LEGAL AND REGULATORY CONDITIONS OF EMPLOYMENT Fair Labor Standards Act: This position qualifies for exemption from the Fair Labor Standards Act minimum wage and overtime provisions under the Act's Executive Employees exemption. Economic Development Director August 2000/cconley Page 2 of 3 Representation: This position is excluded from the bargaining unit representation. Civil Service: The classification, as a Department head, is excluded from the Civil Service pursuant to City Charter Section 33. Appointment and Removal Authority: The position is filled by appointment by the Mayor with confirmation by the City Council. Removal is at the will of the Mayor in conformance with procedures established by the City. This classification specification does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approvals: Mayor: Date: City Council President: Date: Economic Development Director August 2000/cconley Page 3 of 3 AGENDA BILL BREMERTON CITY COUNCIL 1. SUBJECT: Ordinance No. ¥7,,~O FOR AGENDA OF: August 23, 2000 Repealing Ordinance No. 4708 & 4710 ORIGINATING DEPT: Legal a~ppted on 5/17/2000 ORIGINATOR: Glexma Malanca, City Attor~y DATE SUBMITTED: August 9, 2000 2. C~ARANCES: (Com~ment on back if necessary) 3. EXHIBITS: '~'i'enn~anda, City Attorney OperafiO~ C~m~ttee Chairmax( ENDORSEMENT~NFORMATION [] APPROVED BY COUNCIL PRESIDENT FOR SUBMITTAL: 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: The Legal Department is recommending that the City Council repeal Ordinances No. 4708 & 4710 in their entirety. Ordinance 4708 adopted the Roger and Jennifer Nance Comprehensive Plan amendment application for the '°Nance-Kitsap Way/Weslon Place" rezone to change a portion of the Comprehensive Plan and Map from "Low Density Residential" (LDR) to "General Business" (GB). Ordinance 4710 adopted a change in the same portion of the Official Zoning Map from "Single Family Residential" (SF-3) to "General Business" (GB) in order for the Zoning Map to conform to and implemem the Comprehensive Plan. At the time these ordinances were adopted by the City Council, the Council was unaware of the fact that proper public notice requirements may not have been followed. It is recommended that the City Council remand the Roger and Jennifer Nance Comprehensive Plan amendment application to the Bremerton Planning Commission. 5. RECOMMENDATION: Record Motion: "["hO O ~ C5¥', OFI ~: ~ M~t[:n t~ apFreve ~h, propescd ~-~: (l) Motion to pros Ordh~ce No. 4 7~0 on 2nd readhg, repe~g ~dmes No. 4708 & 4710 h thek entkeW. ~ Motion to re~d ~ Roger ~d Je~er N~ce Comprehemive P~ ~~nt appficmion for the '~ce-~tsap Way~eslon Phce" remne to the Bre~on P~g Comion m ~e prop~ pubfic ~icipation h the rehe~g process. ~SPONSIBLE OFFICe: ENFORCEMENT O~CIAL: EXPIATION DATE: ~VIEW DATE: otIcE oF ACTIO P~LED [] T~LED [] ~PRO~D [] DIS~PROVED [] ~~ED [] COUNCIL DIRECTIVE: AGENDA BILL NO.: 1 2. CLEARANCE COMMENTS: 6. IMPACT OF NON-PASSAGE: The City would probably maintain void ordinances that would expose the City to financial liability for deUhaemal reliance by permitees who relied upon permits issued under color of authority of Ordinances 4708 & 4710 if Ordinances 4708 & 4710 are found invalid by the Central Puget Sound Growth Management Hearings Board. 7. IMPACT ON STAFFING~ BUDGETS: FACILITIES, EQUIPMENT OR OTHER RESOURCES: The Roger and Jennifer Nance Comprehensive Plan amendment application for the "Nance-Kitsap Way/Weslon Place" rezone would have to be re-staffed. SEPA review and SMP review (if required) would have to be re-done. Public hearings including Planning Commission and City Council hearings would have to be re-held. However, amendments to the Bremerton Comprehensive Plan adopting any final decisions regarding this application could not be made until the calendar year 2001 due to restrictions in the GMA on how often the City's Comprehensive Plan can be amended. 8. RESEARCH SOURCES: 2 ORDINANCE NO. ~'?,~J.O AN ORDINANCE repealing Ordinance No. 4708, which amended the Bremerton Comprehensive Plan and Comprehensive Plan Map; and repealing Ordinance No. 4710, which amended the Official Zoning Map of the City of Bremerton to conform to the 1999 amendments to the Bremerton Comprehensive Plan and Map adopted in Ordinance 4708. WHEREAS, to ensure proper public participation for the review of the Roger and Jennifer Nance Comprehensive Plan amendment application for the "Nance-Kitsap WayNVeslon Place" rezone; and WHEREAS, the Roger and Jennifer Nance Comprehensive Plan amendment application for the "Nance-Kitsap Way/Weslon Place" rezone will be remanded to the Bremerton Planning Commission for proper public participation review; now therefore THE CITY OF BREMERTON DOES HEREBY ORDAIN: SECTION 1. Repeal. Ordinance No. 4708 amending the Bremerton Comprehensive Plan and Comprehensive Plan Map is hereby repealed in its entirety. SECTION 2. Repeal. Ordinance No. 4710 amending the Official Zoning Map of the City of Bremerton to conform to the 1999 amendments to the Bremerton Comprehensive Plan and Map is hereby repealed in its entirety. SECTION 3. Effective Date. This ordinance shall take effect ten (10) days from passage and publication. APPROVED by the City Council on the first reading the ~ day of ,2000. PASSED by the City Council of the City of Bremerton this ~ day of ,2000. CAROL ARENDS Council President APPRO.VED this ~ day of ,2000. LYNN S. HORTON Mayor ATTEST: KATHLEEN McCLUSKEY, City Clerk