HomeMy WebLinkAbout08/16/00 AGENDA CITY COUNCIL MEETING AGENDA
AUGUST 16, 2000
1. PRE-COUNCIL STUDY SESSION: 5:00 - 5:30 P.M.
A. General Council Business
2. CALL TO ORDER: 5:30 P.M.
A. Pledge of Allegiance
B. invocation
3. CONSENT AGENDA
A. Minutes of Meeting - August 2, 2000 (#AB00-183)
4. CLAIMS/CHECK REGISTERS
5. COUNCIL MEMBER REPORTS
6. MAYOR'S REPORT
7. LEGISLATIVE REPORT
8. PUBLIC RECOGNITION - (Comments limited to 3-minutes)
9. NEW BUSINESS
A. Professional Services Agreement with PRIOR/MARTECH ASSOCIATES, INC. for a
Classification and Compensation Study; and Approving Budget Adjustment No. 00-16
(#ABO0-184)
10. RESOLUTIONS
A. Resolution No. 2769, Setting a Public Headng Date of September 13, 2000 for the
Vacation of Harkins Place (#AB00-185)
I
11. PUBLIC HEARING & ORDINANCES
A. Ordinance No. 4717 (Second Reading), Establishing Bicycle Helmet Regulations; and
Creating a new Chapter 10.14 of the Bremerton Municipal Code (BMC) (#AB00-179)
B. Ordinance (First Reading), Approving Year 2001-2006 Six-Year Transportation Plan
(#AB00-186)
12. ADJOURNMENT OF MEETING
CITY COUNCIL WILL ADJOURN TO THE COUNCIL CONFERENCE ROOM IMMEDIA TEL Y
FOLLOWING THE REGULAR MEETING TONIGHT FOR A STUDY SESSION TO DISCUSS A
"PROPOSAL FOR CITY DEPARTMENT RE-ORGANIZATION".
228 STATE AND CITY GOVERNMENTS IN THE UNITED STATES
i)arlmenls, preparing Ihe city bu(tgel, administering the city budget after thc
c.uncil has adopted it, being present al all council meetings to provide any csscmi
int,rmation ~ha~ might be needed, reporting to council on all relevant city de-
velopmenls, and making recommendations I()council concerning future needs, you sh
As was prcvi.usly nlt.nlioncd, thc city managt.r is hired by thc cmmcil p~,li~i{.
and serves al ils I>lCasm'e. This llleallS lhe manager cmdd face dismissal any time high{'~
Ihe c. um:il nlCels alii.nigh today most managers receive a comracl assuring a dca]l
('('rlain Icnglh o[' servi( e. Basi(allv flicre is liule pcrnlanence hi the position wid~ Uui;cd
lenure based mlely on the abilil) of lhe manager to please the council and Ibc a(lvisc]
pul)lie. I lowever, Ibc record suggcsls dml tbrced turnover is not large; nlosl oily brougl
./
Conclusions About City Governments I
()n thc I)asis of experience, il seems Ibal council-manager governmem is lt~t' ~ I',
bcsl plan yt.I devised hn' governing :~lncrican cities widl populations of ~00,000 :~. Il,id
or less. Based on 1980 census ligu rcs, only li f'leen (:ides with populalions of mort. ~p~- 4. B,,,,I,.
lJian 50(1,00(1 (inch,ling Dallas, San Antonio, and Kansas Giiy) have council- ~.;): . 5.
manager ti,ms. 'l'his is mo small a group from which to,raw meaningful I~XX
The council-manager form has been called "the one political invention . ~l ~'/ ~
of America in Iht ])asl Il)() years," Ibc "gl-eiltesl advance by Amerkan cities since qZ tI/2 ; ~¥ ~
lhe Revolulion." and "lhe grealcsl achievemenl of American administralion." A ~'~ ~9
ti'om tilt' National Municipal League o~ tbrms of government has re- ~.~g 10. IbM.
l'CpOl'l
f~rre(l to tim manager model as "America's chief contribution to local govern- ,~ /(~1 .,11' ]mll"w
mn}. The hallmark of this fbrm is its ability to reduce inefficiency and partisan 'r,,
inlert'crcncc in a(hninislramm. During thc past 70 years, council-manager gov- ~ .t-h,,
ernmem has nlel wilh successes thai probably will-continue. ~ J t ~ ~ 1.t...ltl,,,
17. }low
CONCLUSIONS Press
IS.
SI;m. and oily govcrmncms Ioday are ouly one part o1' a huge and closely truer- 15~.
relalcd s.cial ami ce,ri,mit svsltqB, lit.cause of the ('mnl)lexily inherent in such 2u
a system. ])rol)lems will arise when s() nnmy powerful interests converge. Na6onal
ami inlernational { rises of thc las[ 30 years bare tin:used auention on Washing- 71. I't,'
Ion, DC lo su('}l it greta degree I]lill il gives ~he appearance lhal Ihe only gov-
ernment in lhe Uniled Sta~cs is ~he nalional government. 'l'his impression is
unlorltulate [)ccausc [he U.S. g()vernnlenl in Washington, DC tends to I)e re-
(and Iheir equivalents in o~ her cotmlries) will continue to be the primary alh)cator ,S'omet~me~
.4~tt'rlcrttt
of many values. 1971), This
It may seen} that the issues important to state and city governmenls are and weaknesses
an agenda h,
AGENDA BILL
BREMERTON CITY COUNCIL
1. SUBJECT: FOR AGENDA Of: AUGUST 16 2000
ORIGINATING DEPT: CITY COUNClL
MINUTES OF MEETING - AUGUST 2, 2000 ORIGINATOR: CAROL ARENDS, PRESI DENT
DATE SUBMI'I-FED: AUGUST .9, 2000
2. ~L~: (comment on back if necessary) 3. EXHIBITS:
ENDORSEMENT INFORMATION APPROVED BY COUNCIL PRESIDENT FOR SUBMI-I-FAL:
MAYOR: COUNCIL PRESIDENT:
4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION:
8. RECOMMENDATION:
9. RESPONSIBLE OFFICIAL:
ENFORCEMENT OFFICIAL:
EXPIRATION DATE:
REVIEW DATE:
10. NOTICE OF ACTION:
PULLED TABLED APPROVED DISAPPROVED AMbleDA
COUNCIL DIRECTIVE: DATE:~__
11. AGENDA BILL NO:
2. CLEARANCE COMMENTS:
4. SUMMARY STATEMENT (continued):
5. IMPACT ON NON-PASSAGE:
6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES:
7. RESEARCH SOURCES:
TAPE #1716 UNAPPROVED DRAFT
CITY COUNCIL MEETING MINUTES
August 2, 2000
The weekly meeting of the City Council of the City of Bremerton was called to order in the City
Council Chambers, 239 4th Street, Bremerton, Washington, Wednesday, August 2, 2000, at 5:30
P.M., with Council President Carol Arends presiding. Council members present were Jim Reed,
Conrad Esser, David Farr, Ed Rollman, John Law, Cecil McConnell, and Wayne Olsen. Council
member Mike Shepherd was absent. Also present were City Attorney Glenna Malanca, Deputy City
Clerk Paula Johnston, and Legislative Assistant Lori Smith.
The meeting opened with the Pledge of Allegiance led by Council Member Cecil McConnell, followed
by the invocation given by Chaplain Conrad Dodd of Kitsap Lake Baptist Church.
President Arends made the following announcements:
(1) Council held a Pre-Council Session in the Council Conference Room to discuss general Council
business; and
(2) Council will adjourn to the Council Conference Room for a Study Session immediately following
the regular Council Meeting to discuss the "Sub-Area Plan; as well as the 3-Party Agreement (with
Kitsap County, the City of Bremerton, & Port Blakely Properties) for Kitsap Lake Industrial Park
Development'. This meeting is open to the public.
CONSENT AGENDA
A. Minutes of Meeting - July 26, 2000 (#AB00-176)
#0010 MISlCIU (McConnell/Olsen) Move to approve Consent Agenda as presented.
CLAIMS/CHECK REGISTERS
Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a
listing that had been made available to the Council.
#0030 M/S/C/U (Law/McConnell) On August 2, 2000, the Council does approve for payment those
vouchers included and further described as follows: 243622 through 243959 in the amount of
$1,064,257.93; and Retiree Payroll for the pay period ending July 31, 2000 in the amount of
$114,602.20.
COUNCIL MEMBER REPORTS
John Law reminded citizens of District 3 that there would be no Neighborhood Monthly Meeting for
the month of August. The next meeting would be September 19, 2000. More details would be
coming.
Ed Rollman cautioned citizens to be careful regarding abandoned refrigerators; and suggested
waterfront homeowners may want to obtain a copy of the new Shoreline Management Guidelines
available "free" from the State Department of Ecology at 1-888-211-3641.
President Arends provided information on World Changers, a group of junior high and high school
age children who have arrived here from all over the United States, to repair local houses (a list of the
23 homes chosen this year is available in the Council office at 478-5280). The week will culminate in
a "Celebration BBQ" beginning at 5:45 P.M. at the Bremerton High School auditorium, and everyone
in welcome to attend. She discussed the "Night Out" event in Westpark last evening, which she
enjoyed, and encouraged the public to attend next year. Lastly, she congratulated Council member
Cecil McConnell and his wife Mae on their 50th Wedding Anniversary.
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City Council Reg. Mtg. Minutes
August 2, 2000
Page 2 of 5
MAYOR'S REPORT - There was no report this evening.
LEGISLATIVE REPORT - There was no report this evening.
PUBLIC RECOGNITION
Gordy Byrd invited the public to attend the final night of the "revival" celebration tonight at the Kitsap
County Pavilion, beginning at 7:00 P.M.
9A- RESOLUTION NO. 2764. APPROVING FACILITY PLAN FOR REDUCTION OF COMBINED
SEWER OVERFLOW (CSO) IN THE PINE ROAD BASIN; AND RESOLUTION NO. 2765
APPROVING FACILITY PLAN FOR REDUCTION OF COMBINED SEWER OVERFLOW (CSO) II"
THE ANDERSON COVE BASIN. (#AB00-177): Gene Sam.oley, Director of Public Works & Utilities;
and staff members Thomas Knuckey, Utilities Senior Engineer; and John Poppe, Wastewater
Treatment Plant Manager, provided detailed reports on the implementation of the CSO program,
which was summarized that staff has been developing plans for reduction of combined sewer
overflow (CSO) events throughout the City. The current focus of this analysis is on the Anderson
Cove and Callow Avenue Basins in West Bremerton and all of the basins in East Bremerton. The
Facility Plans for the Anderson Cove and Pine Road Basins are complete and have been approved
by the Washington State Department of Ecology. The Facility Plans for Callow Avenue and all
remaining basins in the City are under development. The plan being developed for CSO reduction in
East Bremerton proposes limited storage in conjunction with conveyance to a new CSO treatment
facility within the Pine Road Basin. Final design of the Pine Road Basin improvements will begin in
the near future, with construction of the conveyance and storage improvements to start this year and
construction of the CSO treatment facility to begin in 2001. The plan for CSO reduction in the
Anderson Cove Basin includes flow slippage, storm separation, pump station, and transmission
improvements for conveyance for sub-basins 8 and 9 which are complete, with the remainder sub-
basins, 10, 11, and 12 scheduled in 2005.
It was explained that adopting this plan by resolution was no different than when the original CSO
Reduction Plan was adopted. It is a planning document that states the City's intent. The Capital
Improvement Plan (CIP) and budget will still control the implementation process. This project, along
with several other CSO projects are in the ClP that will be presented to Council in a Study Session
scheduled August 23, 2000, immediately following the Council meeting that evening.
Aside from the environmental benefits, CSO treatment is the most cost-effective solution and will be
the backbone of the system for all of East Bremerton. Storage and other improvements for Pine
Road are in the 2000 budget. The CSO treatment plant will not be constructed until next year, and will
be in the 2001 budget. The estimated cost for the treatment plant has gone up because our hydraulic
modeling shows the plant capacity must be greater than originally estimated. However, considering
the original estimated costs for all the East Bremerton basins, the overall cost with CSO treatment will
be considerably less. A spreadsheet of costs for all remaining CSO work is available for review.
Council previously voiced their concern that no cost estimates or alternatives that address fixing the
collection system were included since according to the plan, 60% of the overflow is surcharged from
the beach main, and 40% from rain induced infiltration, of which only 5% is from roof drains and
sumps. Therefore 95% of the infiltration is due to leaking collection system. It was explained that
concerning the inflow and infiltration (l&l), the plan looked at the feasibility of reducing the I&l as an
TAPE #1716
City Council Reg. Mtg. Minutes
August 2, 2000
Page 3 of 5
alternative, and determined separation of inflow as cost-effective, but separation alone would not
achieve the needed reduction. Inflow separation is considered as an element in all the alternatives.
City crews have been separating inflow from the streets and will ask property owners to separate their
private systems from the sanitary sewer as well, but there needs to be significantly more to achieve
the needed reduction.
Infiltration (leaky pipes) is a much more difficult issue and most of the sewer system in East
Bremerton needs to be replaced at a cost of many millions of dollars to solve the infiltration issue. The
Department did apply for a State Revolving Fund loan to do an I&l study to see if significant areas of
infiltration for spot improvements could be located. However, funding for that program was not
received. The study alone is estimated at approximately $160,000. Cost to replace the sewer system
in East Bremerton to eliminate infiltration is estimated to be $46 million; therefore, it is not a cost-
effective solution. Time limits for implementation are definitely a factor, but should not affect the final
recommendation.
Regarding the general condition of the eastside collection system, and the cost and scheduling plans,
it was reiterated that the Pine Road improvements are the backbone of the East Bremerton CSO
Reduction program, and this solution is being recommended because of the condition of the entire
East Bremerton system. It was noted that prior to 1985, all East Bremerton flows used to go to the
wastewater treatment plant located at the proposed site.
ANDERSON COVE COMBINED SEWER SYSTEM (CSO):
Maps and visuals were shown, including the "Existing System for the Anderson Cove CSO Reduction
Project"; the "Anderson Cove Existing Flow Profile"; "Proposed Improvements for Anderson Cove";
and the "Proposed Conveyance System for Anderson Cove". Details of the following were discussed:
· Review of System Hydraulics
· Facility Plan Evaluation
· Project Status
EAST BREMERTON & PINE ROAD CSO REDUCTION IMPROVEMENTS:
Maps and visuals were shown for the "East Bremerton CSO Basins"; the "East Bremerton Existing
Flow Profile"; the "East Bremerton Beach Main Profile"; and specifically the "Pine Road CSO Basin".
Details of the following were discussed:
· Overview of System Hydraulics for the East Bremerton System
· Overview of Proposed Improvements for the East Bremerton System
· Pine Road Facility Plan Evaluation
· Status of Pine Road Project
· Private Property Separation & Inflow Reduction
· Funding Issues
It was further commented that the City is bound by Consent Decree to meet compliance guidelines
for CSO reduction and these projects improve the City's level of compliance.
The Engineering Department came up with several options, which were presented along with their
estimated costs: 1) To do nothing; 2) To store, pump, and treat at a cost of $15 million; 3) To pump
and treat at existing facility at a cost of $10 million; or proposed treatment at a cost of $4 million.
TAPE #1716
City Council Reg. Mtg. Minutes
August 2, 2000
Page 4 of 5
The Agencies responsible for or that affect the regulation of Combined Sewer Overflows were
contacted and listed as follows: Department of Ecology, Bremerton/ Kitsap County Health Dept,
Department of Natural Resources, Department of Health - Shellfish Division.
Following supportive contact with regulatory agencies, the treatment plant costs were elaborated as
follows: Conventional Treatment Facility ($30 million); Physical/Chemical Treatment ($4 million);
Operation (15 times per year); Standby Costs & Operations Costs (minimal with physical/chemical
treatment process as compared to conventional treatment).
Lastly, Treatment Plant Requirements were discussed, which included to meet regulatory mandates
or requirements; small footprint; Iow visibility (mostly below ground, maximum 4 feet above ground);
and no odors (UV Lights rather than chlorination are being recommended for disinfection).
Elizabeth Buell asked what was wrong with the old treatment plant, and voiced her concern over the
possibility of odor. Mr. SamDley clarified that this system will only operate during storms to treat
storm water overflow. He further explained that all over-flow is currently going into the water
"untreated". CSO treatment regulations requires at least 50% removal of solids, but the City will
implement a system to accomplish a much greater treated discharge efficiency to the Port
Washington Narrows, in the prior location of the old treatment plant.
Merle Pribbenow a resident near the old treatment plant, was concerned about now another
treatment plant because of prior problems with odor and abandoned holding tanks. He further stated
the additional concern over access to their properties during construction, and that he and other
residents would probably consider relocating if the City approved this plan. Mr. Sampley pointed out
several changes from the old treatment plant including advanced technology today that was not
available during the construction of the previous plant, and that this plant would be a covered facility.
Regarding access concerns, if construction were required, all steps to accommodate the residents
would occur. There was no "odor control" in the first facility, but technology is available today to
eliminate odor entirely, he assured the public and the Council this technology would be current and
effective and will maintain the facility to the standards to eliminate odor.
Mr. Olsen voiced his concern that the proposed $4 million amount was an accurate estimate, and
further suggested a public meeting for the neighbors of the proposed area. Mr. Sam_oley responded
that technology will accomplish treatment close to drinking water quality, and the cost estimate figures
were a "conservative" estimate, which he was comfortable with. It was clarified that notices of this
meeting were hand-delivered to all residents of the area.
Mr. Reed clarified that Council was only approving the "concept" of this facility, and stressed it was
prudent to "do this right the first time". Mr. Sampley discussed a recent application for a grant to
assist with funding. Mr. Law commented that he was confident in the expertise of the staff making
the presentation, as their past record has proved. Mr. Rollman questioned the estimated life span
for this facility. Mr, Sampley answered approximately 30 years.
#2367 M/S/C/U (Law/Reed) Move to pass Resolution No. 2764, which approving the Facility Plan for
the reduction of combined sewer overflow in the Pine Road Basin.
#2527 M/S/C/U (Reed/McConnell) Move to pass Resolution No. 2765, approving the Facility Plan for
the reduction of combined sewer overflow in the Anderson Cove Basin.
TAPE #1716
City Council Reg. Mtg. Minutes
August 2, 2000
Page 5 of 5
9B - RESOLUTION NO. 2766. APPROVING STATE REVOLVING FUND (SRF) LOAN FOR THF
BREMERTON COMBINED SEWER OVERFLOW (CS0) REDUCTION PLAN UPDATE;
RESOLUTION NO. 2767. APPROVING THE CENTENNIAL CLEAN WATER FUND (CCWF)
GRANT FOR THE BREMERTON COMBINED SEWER OVERFLOW (CSO) REDUCTION PLA[u
UPDATE: AND RESOLUTION NO. 2768, APPROVING STATE REVOLVING FUND (SRF) LOA[u
FOR THE CALLOW COMBINED SEWER OVERFLOW (CSO) DESIGN-FINAL PRIORITIES.
(#AB00-178): Gene Sample_v, Director of Public Works & Utilities, and Thomas Knuckey, Utilities
Senior Engineer discussed funding for the proposed projects. It was reported that the City applied for
and received grant and loan funding for development of an Update to the CSO Reduction Plan (Grant
No. FP00098 and Loan No. FP00098). This loan and grant will fund approximately 87% of the total
cost of this project. The City additionally applied for and received loan funding for design of the final
priorities for the Callow Avenue CSO Basin (Loan No. FP00099). This loan will fund 100% of the total
design cost for this project. $63,000 will be matching funds from the City.
There were no questions or comments from the public.
#2681 M/S/C/U (Reed/McConnell) Move to pass Resolution No. 2766, approving State Revolving
Fund Loan No. FP000-98 for the Bremerton CSO Reduction Plan Update.
#2715 M/S/C/U (Reed/McConnell) Move to pass Resolution No. 2767, approving Centennial Clean
Water Fund Grant No. FP000-98 for the Bremerton CSO Reduction Plan Update.
#2742 M/S/C/U (Reed/McConnell) Move to pass Resolution No. 2768, approving State Revolving
Fund Loan No. FP000-99 for the Callow CSO Design - Final Priorities.
With no further business, meeting concluded at 7:00 P.M.
City Council then adjourned to the Council Conference Room for a Study Session to discuss the "SUB
AREA PLAN; and 3-PARTY AGREEMENT with Kitsap County, the City of Bremerton, & Port Blakely
Properties, for the Kitsap Lake Industrial Park Development".
PAULA JOHNSTON, Deputy City Clerk
CAROL ARENDS, City Council President
City of Bremerton
PJ/CA/Is/cg
c: Normal Distribution
File
7
AGENDA BILL
BREMERTON CITY COUNCIL
i. SUBJECT: FOR AGENDA OF: 08/i6/00
ORIGINATING DEPT: Human Resources
Professional ORIGINATOR: Carol Conies,
Services Agreement between the City and Pdor/Martech Associates, DATE SUBMITTED: 8/2/00
Inc.for a Classification and Compensation Study to be provided to the
City, and approving a budget adjustment in the amount of $35,465.00 to
cover the cost of theAoreement
2. CLEARANCES: C~,mment on back if necessary) 3. EXHIBITS: Agreement
HR
Recommendation
Rich Hanna, Treasurer ~[~/~'-~
Proposal Spreadsheet
Glenna Malanca, City_Attorney ~~. Proposal
~-~"~_'~ BUDGET ADJUSTMENT 00-16
FROM CIVIL SERVICE
op COMMiSSiON
ENDORSEMENTS X INFORMATION__ APPROVED BY COUNCIL PRESIDENT FOR SUBMITTAL:
4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION:
Passage of this motion will allow the City to have PRIOPJMARTECH ASSOCIATES, INC., perform a classification and
compensation study of all Teamsters and Management/Professional positions in the City. The requirement for this
study was negotiated into the current Teamsters' Collective Bargaining Agreement, and specifies that it be undertaken
during the term of this contract which expires on 12/31/00. The last classification and compensation study of positions
was done back in 1986. Since that time, essential duties and functions of many of the positions have changed,
especially with the technological advances made in the last 10 years. We also need to ensure the adequacy of our pay
structure to ensure we are competitive with other public agencies in order to attract and retain qualified employees.
8. RECOMMENDATION: (TWO MOTIONS)
1. Move to authorize the Mayor to execute the attached Professional Services Agreement with
BRIOR/MARTECH ASSOCIATES, INC~, according to City Policies and Procedures; and
2. Move to approve Budget Adjustment No. 00-16
9. RESPONSIBLE OFFICIAL: Carol Conle¥
ENFORCEMENT OFFICIAL: Carol Conley
EXPIRATION DATE: N/A
REVIEW DATE: N/A
10. NOTICE OF ACTION
PULLED ~ TABLED I APPROVED DISAPPROVED AMENDED~i~_~
COUNCIL DIRECTIVE:
11. AGENDA BILL NO: ~ --
2. CLEARANCE COMMENTS:
5. IMPACT ON NON-PASSAGE:
Failure to pass this motion would result in violation of the Collective Bargaining Agreement, and ultimately the filing of
an Unfair Labor Practice to PERC by the Teamsters. It would also be detrimental and negatively impact the city's
efforts to recruit and retain qualified employees for the affected positions.
6. IMPACT ON STAFFING~ BUDGETS~ FACILITIES~ EQUIPMENT OR OTHER RESOURCES:
The amount of $ 35,465.00 to cover the cost of PRIOR/MARTECH ASSOCIATES, INC., performing the work as
outlined in the attached Professional Services Agreement is available within the City budget. The outcome of the study
may result in the expenditure of additional monies in future budgets to cover the cost of positions determined to need
reclassification and/or pay rate increases based on the results of the study.
7. RESEARCH SOURCES:
See attached Proposal SUMMARY and Reference check results.
CITY OF BREMERTON
BUDGET ADJUSTMENT REQUEST
Requesting Department: Human Resources Adjustment Number: 00.16
I Approval Authority Required:
r~Treasurer ~-~Ma¥or F Fiscal & Budget ~Council
SOURCE OF FUNDS: USE OF FUNDS:
Description Amount Description Amount
Beginning Fund Balance 36,000 Supplies & Services 36,000
NARRATIVE:
To fund a compensation and classification study for all Teamsters and Management & Professional staff
positions.
Departm~~ure Da~t~~z'~ Dire~tor~ Dante~'/~
Treasurer Comments:
~ Recommended ~ Not Recommended
Treasurer's Signature Date
Mayor Comments:
~ Recommended ~ Not Recommended
~ Approved ~ Denied ~. ~ ~//'/'~/'~--~
Mayor's Signature ~ate
Fiscal & Budget Committee Comments:
Approved [----] Denied
Fiscal & Budget Committee Signature Date
I0
PROFESSIONAL SERVICES AGREEMENT
Prior/Martech Associates, Inc.
The City of Bremerton ("City") and PRIOR/MARTECH ASSOCIATES, INC.,
("Contractor"), referred to collectively as the "Parties," enter into the following Agreement for
professional services:
I. Scope: The Contractor will perform the services set out in the Scope of Work, which is
attached as Exhibit A and incorporated by reference. The Scope of Work may be modified only
pursuant to Section VI. D. of this Agreement. If the Scope of Work provides for unspecified
additional services the City may request, such services shall only be performed upon the express,
written request of the City.
II. Term: This Agreement commences on August 17, 2000 and terminates upon the
completion of the Classification/Compensation Study unless another date is substituted pursuant
to Sections VI. D. or VIII.
III. Compensation: In consideration of the services provided pursuant to this Agreement, the
City shall pay Contractor in an amount not to exceed $35, 465.00. Contractor's charges and bills
shall conform to the fee schedule attached and incorporated herein by this reference.
The Contractor shall submit regular billing statements describing services rendered and
the amount charged for each service. The descriptions shall conform to and fall within the
categories set out in the Scope of Work. Upon receipt of a conforming billing statement, the
City shall promptly process payment.
Contractor shall not perform work beyond the Scope of Work, nor shall be compensated
for such work, unless the Scope of Work or amount of compensation is modified pursuant to this
Agreement. Additional services shall be compensated for only if requested pursuant to Section I
and shall be compensated as set out in the request or, if the request does not so provide, as set out
in the attached fee schedule.
If a billing statement does not conform to this Agreement, the City may withhold
payment until the statement is brought into compliance. Such withholding does not relieve
Contractor of its obligations under this Agreement.
IV. Relationship of Parties: Contractor is skilled in the matters addressed in the Scope of'
Work and is performing independent functions and responsibilities within its field of expertise.
Contractor and its personnel are independent contractors and not employees of the City.
Contractor and its personnel have no authority to bind the City or to control the City's employees
and other contractors.
As an independent contractor, Contractor is responsible for its own management. The
City's administration and enforcement of this Agreement shall not be deemed an exercise of
managerial control over Contractor or its personnel.
Bremerton/Pnor/Martech Associates, Inc.
Classification & Compensation Study
Page I of 4 I~
As an independent contractor, Contractor is responsible for payment of all taxes and
licensing fees necessary to perform its obligations under this Agreement. These taxes and fees
include but are not limited to State industrial insurance, B&O, State professional licensing, and
City business licensing. If any taxes or fees due the City have been declared delinquent, the City
may withhold the delinquent amount, plus any additional charges arising from the delinquency,
from any payments due Contractor.
V. Insurance and Hold Harmless: Prior to the commencement date of this Agreement,
Contractor shall provide Certificates of Insurance to the City's Risk Manager verifying the
following coverage: 1) a professional liability policy ("E&O") providing coverage of $500,000
for errors and omissions committed by Contractor while performing its obligations under this
Agreement, and 2) a comprehensive general liability C'CGL") policy providing coverage of at
least $500,000 per occurrence and including bodily injury and property damage. The CGL shall
name the City as an additional insured. Both policies shall remain in full force and effect, and
provide coverage for the full term of this Agreement. Insurer shall provide the Risk Manager
with 30 days' written notice of any cancellation or change of coverage of either policy.
Contractor shall be solely responsible for the acts and failures to act of its personnel
which arise in any way out of performance of this Agreement. Contractor agrees to defend,
indemnify, and hold harmless the City and its officials and employees fi.om and against all
liability, loss, damages, and expenses, including costs and attorneys' fees, resulting from actions,
claims, and lawsuits arising or alleged to have arisen, in whole or in part, out of or in
consequence of the acts or failures to act of Contractor, its employees, its subcontractors, its
agents, or its assigns in the performance of this Agreement. The City and Contractor have
specifically negotiated Contractor's waiver of its immunity under Title 51 RCW, which is hereby
waived for purposes of Contractor's indemnification and hold harmless of the City, including the
duty to defend. This provision shall be inapplicable to the extent such action, claim, or lawsuit is
judicially found to arise solely from the acts or failures to act of the City.
VI. General Conditions:
A. Reports and Information: When requested by the City, Contractor shall furnish
periodic reports and documents on matters covered by this Agreement. The reports and
documents shall be furnished in the time and form requested. Contractor shall maintain
accounting records in accordance with Generally Accepted Accounting Principles (GAAP) to
substantiate all billed amounts.
B. Entire Agreement: This Agreement and its Exhibits constitutes the entire agreement
between the Parties, and the Parties acknowledge that there are no other agreements, written or
oral, that have not been set forth in the text of this Agreement.
C. Severability: Should any part of this Agreement be found void, the balance of the
Agreement shall remain in full force and effect.
Bremerton/Prior/Martech Associates, Inc.
Classification & Compensation Study
Page 2 of 4
D. Modification: This Agreement may only be modified by written instrument signed by
both Parties.
E. Notices: Notices shall be in writing and delivered to the following addresses:
City Address: Contractor Address:
239 - 4th Street 16000 Christensen Road, Suite 310
Bremerton, WA 9837 Seattle, WA 98188-2928
F. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a
waiver of that provision. Waiver of any fight or power arising out of this Agreement shall not be
deemed waiver of any other right or power.
G. Compliance with Laws: Contractor shall comply with all applicable Federal, State,
and local laws in performing its obligations under this Agreement.
H. Choice of Law and Venue: This Agreement shall be interpreted according to the laws
of the State of Washington. Any judicial action to resolve disputes arising out of this Agreement
shall be brought in Kitsap County Superior Court.
I. Attorneys' Fees: The substantially prevailing Party in any litigation arising out of this
Agreement shall be entitled to its reasonable attorneys' fees and court costs.
VII. Nondiscrimination: Contractor shall not discriminate in employment or services to the
public on the basis of race, color, national origin, sex, religion, age, marital status, or disability,
exc~t for employment actions based on bona fide occupational qualification.
VIII. Termination: This Agreement may be terminated, at will, by either Party upon 30 days'
notice to the other Party. This Agreement may be immediately terminated for cause by a Party if
the other Party substantially fails to perform through no fault of the terminating Party, and the
non-performing Party does not commence correction of the failure of performance within five
days of the terminating Party's sending notice to the non-performing Party. Upon termination
the City will be entitled to reports showing the status and/or all work products, independent of
their stage of completion or preparation format, of all items listed in the Scope of Work current
through the termination date.
CITY OF BREMERTON CONTRACTOR
By: By:
its: its:
BremertordPrior/Martech Associates, Inc.
Classification & Compensation Study
Page
3 of 4
DEPARTMENTAL APPROVAL:
By:,
its:
APPROVED AS TO FORM:
GLENNA MALANCA, City Attomey
RECEIVED FOR FILING:
KATHLEEN L. McCLUSKEY, City Clerk
Bremerton/Prior/Martech Associates, Inc.
Classification & Compensation Study
Page 4 of 4
EXHIBIT "A"
SCOPE OF WORK
PRIOR/MARTECH ASSOCIATES, INC., hereinafter referred to as
"CONSULTANT", 16000 Christensen Road, Suite 310, Seattle, WA 98188, a consulting
firm, will conduct a Classification and Compensation Study for the City of Bremerton,
hereinafter referred to as "CITY", to provide comprehensive job evaluation and review,
and recommended modifications to the existing pay structure of the Teamsters bargaining
unit and Management/Professional employees of the City.
The CITY and the CONSULTANT agree to the following scope of services, to the extent
which thc CITY may require such services:
1. CONSULTANT will conduct a job audit of all positions included in the Teamsters
bargaining unit and the Management/Professional category as identified in the City
Budget, including a general task analysis by department, which shall include
interviews with department directors/managers, division managers and other key
personnel as necessary to determine the organizational structure and essential
functions of each position.
Jobs will be evaluated by developing then reviewing a job-ranking structure; verify
ranking by analyzing pertinent market data concerning the ranking; compare the
initial ranking with that of the market's hierarchy and adjust as determined; prepare a
matrix organizational review on the basis of required tasks and future forecasts;
develop a matrix of jobs crossing lines and departments; compare the matrix with
data from both the City structure and the industry wide market.
Establish pay grades; grade pricing and salary range for all classifications. Establish
benchmark (key) jobs, and determine the market price for benchmark jobs by
reviewing the market price of benchmark jobs within the industry; establish a trend
line in accordance with where the City wants to be in relation to salary ranges in the
area.
Determine an appropriate salary structure including minimum and a maximum
percent spread, and the difference between each salary step, or formulate alternative
types of pay structures that will allow movement from minimum to maximum.
Document and develop a strategy for other types of increases such as cost-of-living
adjustments, bonuses, annul review and promotions.
Develop and present to staff recommendations and impact studies including the cost
of bringing present employees up to proposed levels, and the future impact of
recommended changes.
2. CONSULTANT may be required to make formal presentations of
recommendations to the Mayor, City Council, Civil Service Commission, Department
Page 1 of 2
Directors/Managers, Teamsters Unit representatives, as well as the affected
employees.
3. CONSULTANT will be expected to commence project on or about August 17,
2000, with final written recommendations and presentation to staff not later than
November 1, 2000 unless mutually agreed to in writing by both parties.
4. CONSULTANT will meet with and advise the City Council, Mayor,
representatives of the City of Bremerton Human Resources Department and certain
other individuals, as required and requested by the CITY, regarding the status of the
project.
5. CONSULTANT shall be compensated for such professional services under this
agreement at the rate of ninety dollars ($90.00) per hour, except CONSULTANT will
only bill client for time in transit to Bremerton (but not time in return) fi-om Seattle.
6. CONSULTANT will be reimbursed for direct expenses incurred in the performance
of this Agreement, including per mile automobile travel expenses at the rate set by the
IRS, ferry fares, long distance phone charges, FAX and photocopy expenses incurred
in doing CITY business.
7. Each party shall be responsible for any damages, losses, costs and penalties arising
out of, in connection with, or incident to the work under this Agreement and caused by
the negligence of such party.
8. CONSULTANT shall possess a current Bremerton Business License and any
regulatory license required to fulfill its obligation under this Agreement. B&O taxes
shall be paid when due and CONSULTANT, by this Agreement, assigns any
payments due under this Agreement to the City Clerk for payment of such taxes,
which have been declared delinquent.
9. This Agreement may be terminated by either party upon thirty (30) days written
notice.
10. The CITY agrees to pay the CONSULTANT upon appropriate monthly billings.
This Agreement shall remain in effect until the completion of the study and
acceptance by the City.
DATED this __ day of ., 2000.
Prior/Martech Associates, Inc. City of Bremerton, Washington
Mike McGann Lynn S. Horton, Mayor
Prior/Martech Associates, Inc.
Page 2 of 2 I~0
Memo
To: City Council
From: Carol S. Conley, HR Manager
CC: Lynn Horton, Mayor
Date: August 8, 2000
Re: Classification/Compensation Study
OVERVIEW: Based upon terms negotiated into the Collective Bargaining Agreement by and between the
City and Teamsters Local No. 589, the City agreed to conduct a Classification & Compensation Study prior to
the expiration of the current agreement. Because of vacancies in the Civil Service Officer's position, this study
has yet to be started. After receiving approval from the Mayor to request proposals, the AWC was contacted for
a list of consultants that perform this type of work in Washington. All firms on the list were mailed the initial
RFP. Of the 20-25 firms sent an invitation to submit proposals, only three (3) proposals were received. Please
refer to the attached spreadsheet for a breakdown of the proposals.
SCOPE OF WORK:
To conduct an employee Classification and Compensation Study of all authorized positions in the
Teamsters bargaining unit as well as the Management/Professional positions, including making
recommendations to the City, and facilitating in the development and implementation of a salary
administration program that will enable the City to competitively recruit employees, retain the current
workforce, and motivate employees to excel in job performance.
· Consultant will be expected to conduct a job audit of all positions, including a general task analysis by
department, which shall include interviews with department directors/managers, division managers
and other key personnel as necessary to determine the organizational structure and essential functions
of each position. Included in these positions are 106 different job classifications.
· Jobs will be evaluated by developing then reviewing a job-ranking structure; verify ranking by
analyzing pertinent market data concerning the ranking; compare the initial ranking with that of the
market's hierarchy and adjust as determined; prepare a matrix organizational review on the basis of
required tasks nd future forecasts; develop a matrix of jobs crossing lines and departments; compare
the matrix with data from both the City structure and the industry wide market.
· Page 1
· Establish pay grades; grade pricing and salary range for all classifications except Police and Fire
classifications included in bargaining units. Establish benchmark (key) jobs, and determine the
market price for benchmarks jobs by reviewing the market price of benchmark jobs within the
industry; establish a trend line in accordance with where the City wants to be in relation to salary
ranges in the area.
Determine an appropriate salary structure including minimum and a maximum percent spread, and the
difference between each salary step, or formulate alternative types of pay structures that will allow
movement from minimum to maximum.
· Document and develop a strategy for other types of increases such as cost-of-living adjustments,
bonuses, annul review and promotions.
· Develop and present to staff recommendations and impact studies including the cost of bringing
present employees up to proposed levels, and the future impact of recommended changes.
· Make formal presentation of recommendations to the Mayor and Department Directors/Managers as
well as the City Council.
PROPOSERS:
After speaking with the principals at both consulting firms to clarify any questions the City had on their
proposals, client references were checked (copy attached). Both firms had broad experience in the State
of Washington, handling both public and private sector classification and/or compensation studies as
follows:
· FOX LAWSON & ASSOCIATES - Bid: Not to exceed $36,500. Based in Phoenix, AZ, Fox
Lawson Associates is a large organization that has done extensive consulting work for cities and
counties in the western part of the US including AZ, CA, CO and WA. Their work is usually
performed using "Expert Panels" made up of employees, in which they facilitate the job evaluation
process, rather than interviews with individual employees/supervisors. This promotes "buy-in" from
unions, who might oppose it otherwise. References received were primarily positive, with some
concern as to being careful that costs do not escalate above the bid proposal as every extra meeting
can add significantly to the base price. There was also some concern of them imposing their
company's philosophy without taking the organizational makeup into account, however, they were
generally well recommended with occasional concems as enumerated. Will assist in with
implementation for an additional fee.
PRIOR/MARTECH ASSOCIATES, INC. - Bid: Professional Services and Expenses, Not to
exceed $ 35,465. Located in Seattle, Prior/Martech Associates, Inc. is a Washington based consulting
firm that has handled both public and private sector work primarily in Washington and Oregon related
to classification and compensation plans. They also use a "Committee" approach and facilitate thc
gathering of job-related information from employees. References received varied from competent to
very satisfied overall. Will assist with implementation for no additional charge, and will provide
follow-up for the City for up to 2 hours per quarter for 1 year to keep the plan running smoothly.
· Page 2
RECOMMENDATION:
That a Professional Services Agreement be entered into by and between the City and Prior/Martech
Associates, Inc., Seattle, WA to perform a Classification and Compensation Study for the City of
Bremerton, in the amount not to exceed $35,465.00.
· Page 3
PRELIMINARY RESULTS
PROPOSAI.S RECEIVED FOR
EMPLOYEE CLASSIFICATION AND COMPENSATION STUDY
Prior/Martech
Associates, Inc. Fox Lawson & Associates Compensation Resources
Seattle, WA Phoenix, AZ Seattle, WA
Because this proposal was significantly in excess of
Proposal submitted $37~1151 adJtisff~d Proposal upon leamlnl~ that we had $36,500 with police/fire classifications excluded. $166,120 or $231,470
deleted t}i~ Pi~lt~ and Fir~ classtflcati6riii; ther~fbre
reduced i~roposal to $35,465. ' the amount the City has the ability to pay, and we I
~ received 2 other Proposals that were acceptable, t
' review of this proposal was not Considered. 1
Meets spccifications Yes Yes
Meets time constraints (completion Yes Yes
ti~ne dependent upon staff&
employee availability)
# Persons dedicated to this project 5+ Program ~upport (1) 4 { I overseer
Current References provided Town of Steilaeo0.m; City of Kent; City 0fPortland; Cities ofTukwila, Kennewick and Yakima County.
Other References Mt. Hood CommunitY College; SW waShington Extensive list of cities, counties all over WA and
Health Dt~ti'let; Marion County Oregon; San Juan the US including: Cities oF Richland, Kirkland,
County, WA; city of Bellingham Bellingham, Mill Creek, Seattle, Newcastle,
Redmond, Tacoma in the State of Washington
Other Will provide 2 hours per quarter at no additional cost, Will provide support, but :my time spout over and '
to keep the classification system running smoothly, ab~we what is covered in Ibc contract will cost
additional $$
Job Analysis of all positions Will facilitate Compensation Committee, or will Gcucral meetings with all employees to explain
individually review all 106 job classifications, process, set up Expert Panels to review PDQ's,
interview employees, develop a.job matrix, work w/staff& b.n. Reps., using Decision Band
recommend adjustments to job titles/descriptions, method or Flex/Point ~nethod, develop all job
descriptions, handle challenges, and defeud
position changes.
Compensation Study Bench marking o£certaln positions, compare jobs Total compensation overview vs. pay rate only.
Prior/Martech
Associates, Inc. Fox Lawson & Associates Compensation Resources
Seattle, WA Phoenix, AZ Seattle, WA
using point factors, survoy comp~!o ag~mcies, Review of salary factors comparing pubic and
dovel0p n~t pay plan, wttgal~ ~tn!of.li~ misfit program, private sector pay rate to ours, using benchmarks
eto~ l~ak~ fi~td reeommendati~s: ~tt ~ist based on job analysis, using point factor system.
I w/l~pl -~at~ntatton. Dot~~ ~tt~a°i and Prepare final recommendation for changes. Will
~P~0o~ $ohedlli~.~5~s th~ City's assist with implementation for an additional fee.
Contents of Proposal 't Ct~'ffii)i~t~ ..: : ,, ...... Complete
AUG-02-1990 10:24 FROM PRIOR×MARTECH ASSOC. BEL TO 1J604785161 P.O1
PRIOR/MARTECH ASSOCIATES, INC.
The Martech Group ..:
August 1, 2000 Management Consultants '
5cattle, Washington
portland, O~egon
Carol S. Conley
City of Br~mcrton
329 4~ Street :.
Bremerton, WA 98337 ' .
P~]~RENC~: Addendum No. 1
Dear Ms. Conley:
We are in receipt of Addendum No. l, removing positions "enumerated in the
Collective Bargaining Agreements beOveen the City of Bremerton and the IAFF,
Bremerton Police Officers Guild, and the Police Management Association".
This change reduces the nmnbcr of job classifications from 116 to 104.
Though this change does not attgct the timeline in our proposal, it does reduce the
professional fees and expenses. This change impacts time planned for interviews,
position descriptioo preparation, and the .qalary survey. This change will reduce our
project cost by $1,650.
Total project coat ba~d upon Addcrtdum No. 1 i~ $ 35,405.
There could be additional savings if the City is able to do some of the clerical tasks that
we have budgeted for such as tmmcribmg job descriptions. We hope w~ get the
opportunity to work with the City of Brcmcrton on this project.
Sincerel,~ /~ / "
Mike McGahan
I'rcstdent
PRIOR/MARTECH ASSOCIATES, rNC,
16000 Christcnsen Road T~l~pho~*e. 206-242-1141
Suite 310 Fax: 206-242-1255
Seattle, Washingtor~ 981 88-2928 ~,~. E.mail: priormar~ix.net(:om.com
10:24
.. PRIORIMARTECH ASSOCIATES, INC.
The Martech Group
$~tfle, Woshing~on
Portland. Oregon
Management Consultants Telephone: 206-242-1141
Fu~ 206-242-12,55 "
FACSIMILE TKANSMITTAL SHEET
TO:.
C,A~OL CON'LEY ZV~ ~
C0~4~-' DAT~
~'~ 1, 2000
3~78-5161 2
~D~~NO. I CO~ENSATION ~Y
UKGI~IN'I' FUK KIiVI. I':W PLP. ASE GOMMENT PLI~A5~ I~I~PL¥ [~ PL~5I~ RF.,%,-YGLE
Following i~ our pro~c~ co~ r, duction b~sed upon ^dd~durn No. 1
PRIOR/MARTECH - CONI;[DENTIAL
REFERENCE CHECKS
FOR
Prior/Martech Associates, Inc.
Seattle, WA
San Juan County
Contact: Karen Goens, HR Director (now with Whatcom County)
(360) 378-3870
Selected Prior/Martech to do a classification and compensation study, primarily for Ken
Terill's particular skills. Took a Joint Labor/Management Approach using a point factor
system. Did all the market study work themselves. Found them to be very personable
and easy to work with.
Mt. Hood Community College
Contact: A. J. Lindeman, HR Manager
(503) 491-7219
Were required to do a classification and compensation study per their union contract.
Felt their work was OK, however, feels they may have been restricted in their
recommendations because of the pay portion already having been negotiated into the
contract prior to the study being undertaken. This gave them very limited parameters to
work within. Overall product was competent.
City of Bellingham
Contact: Steve Mahaffey, Sr. HR Analyst
(360) 676-6960
Performed a compensation study for Bellingham for their AFSCME positions. Handled
by Mike McGann & Paul Meyer. They were somewhat lacking on their follow through,
especially Paul Meyer. Did an adequate job study; presentation was not done too well.
Work was completed within a reasonable time frame.
Southwest Washington Health District
Contact: David Kelly, Administrative Services Director
(360)397-8490
They did a full scale classification and compensation study for 175-180 different
classifications, taking a total of 4-7 months to complete. Held lots of meetings with
employees and staff for their input. They handled the Executive Board exceptionally
well, were down-to-earth to work with, and kept focused on the project. They were very
pleased with the overall results. Would give them a rating of 9 out of a possible 10.
Page 1 of 2 ~4
Town of Steilacoom
Contact: Lois Stark, Town Administrator
(253) 983-2012
Prior/Martech performed a classification & compensation for the Town of Steilacoom in
the past year, focusing primarily on job descriptions and pay, with a concern on internal
equity as well as recruiting and retaining employees. Mike McGann was the Project
Manager for Prior/Martech. Ms. Stark was satisfied overall with the work performed by
the firm. She said that she would recommend making it very clear to the consultant what
the point of the study was, as well as getting parameters set f~om the Council as to how
much money is available overall for adjustments in salary if recommended.
Page 2 of 2 ~
REFERENCE CHECKS
FOR
Fox Lawson & Associates
Phoenix, AZ
City of Tukwilla
Contact: Cathy Rotina, HR Analyst
(206) 433-1831
Performed a classification and compensation study for Tukwilla, although it was more a
compensation study for their non-represented employees (approx. 40). They were
pleased with the results and the overall process. Time frame was 6 months. Liked the
Expert Panel method. Fox Lawson delivered what they promised.
City of Kennewick
Contact: Kevin Ferguson
(509) 586-4181
Performed a classification and compensation study for 110 non-contractual employees. It
was the 1st done by an outside consultant. Mr. Lawson headed the project and had the
ability to get things done and guide them through the process. Employees respected the
process and results obtained. Mr. Lawson challenged them and kept them on task.
System has been in place for 4 years now, and they are pleased with it.
City of Bellingham
Contact: Steve Mahaffey, Sr. HR Analyst
(360) 676-6960
Fox Lawson performed a classification and compensation study for Bellingham. The
salary survey work they did was very competent, however, they took a broadband
approach, which did not work in Bellingham and was never implemented. Mr. Lawson
can be somewhat abrasive, not too tactful and somewhat single-focused. He
recommended taking them fi~om 206 classifications down to 56. Felt that he tried to
railroad his own philosophy into the system, not taking into account the City's
organizational makeup. May create too much change and leave you with the aftermath to
deal with. Felt classification descriptions were inadequate and they (the City) ended up
having to redo them. Any extra meeting, task will always be more $$.
ADDENDUM NO. 1
CITY OF BREMERTON
REQUEST FOR PROPOSALS
EMPLOYEE CLASSIFICATION AND COMPENSATION STUDY
The following changes have been made to the RFP for an Employee Classification and
Compensation Study:
II. NATURE OF SERVICES REQUIRED
A. Objective - Change "all" positions to "ail positions except those
enumerated in the Collective Bargaining/lgreements between the City
of Bremerton and the IAFF, Bremerton Police Officers Guild, and the
Police Management ,4ssociation.
B. Overview - change ll6job classifications to 104job classifications.
B. Scope of Project - Same change as in A. above.
E. Exhibits - DELETE the following EXHIBITS:
Exhibit No. 6 - Contract between City and BPOG
Exhibit No. 7 - Contract between City and PMA
Exhibit No. 8 - Contract between City and IAFF
Exhibit No. 11 - Benefits package for BPOG unit
Exhibit No. 12 - Benefits package for PMA unit
Exhibit No. 13 - Benefits package for IAFF unit
REQUEST FOR
PROPOSALS
City of Bremerton, WA
EMPLOYEE CLASSIFICATION
AND
COMPENSATION STUDY
Proposal Due Date: 2:00 p.m.
July 17, 2000
Prepared by the Human Resources Department
June 2000
CITY OF BREMERTON
REQUEST FOR PROPOSALS
EMPLOYEE CLASSIFICATION AND COMPENSATION STUDY
PROPOSAL NO.
TABLE OF CONTENTS
NOTICE TO PROPOSERS 1
INSTRUCTIONS TO PROPOSERS 2
I. INTRODUCTION
General Information 2
II. NATURE OF SERVICES REQUIRED
A. Objective 2
B. Overview 2
C. Scope of Project 3
D. Time to Complete Project 4
E. List of Exhibits 4
HI. SPECIAL CONDITIONS
A. Insurance Requirements 5
1. Worker's Compensation 5
2. General Liability 5
3. Errors and Omissions 5
4. General Information/Conditions 5
B. Licenses and Permits 6
C. Evaluation Method 6
D. Termination of Contract for Cause 6
E. City's fight to accept or reject proposals 7
F. Delivery of Proposal 7
IV: APPENDICES (Proposer to attach each form to complete proposal
package as required)
A. Appendix A - Acknowledgement Form 8
B. Appendix B - Proposal Form 9
C. Appendix C - References 10
V. EXHIBITS
REQUEST FOR PROPOSALS
SEALED PROPOSALS will be received at the office of the City Clerk, CITY OF
BREMERTON, 329 - 4TM Street, Brernerton, Washington 98337, up to, but not later
than 2:00 p.m., Monday, July 17, 2000 for:
EMPLOYEE CLASSIFICATION AND COMPENSATION STUDY
FOR
THE CITY OF BREMERTON, WASHINGTON
Additional information and submittal instructions may be obtained by contacting Carol S.
Conley, Human Resources Manager at (360) 478-5846.
Proposals shall be submitted in a sealed envelope, clearly marked on the outside:
EMPLOYEE CLASSIFICATION & COMPENSATION STUDY
Proposals received after the time and date noted above will be declared non-responsive
and returned to the submitter unopened. The City Clerk or City Council reserves the
fight to reject any or all of the proposals, split the award, or waive any informalities if the
best interests of the City will be better served thereby.
The City of Bremerton does not discriminate on the basis of race, color, national origin,
sex, religion, age or disability in employment or the provision of or contracting for goods
or services. MBE/WBE firms are encouraged to participate in the City's procurement
process.
RFP - Employee Classification and Compensation Plan
June 2000
Pagel oliO 30
CITY OF BREMERTON
REQUEST FOR PROPOSALS
EMPLOYEE CLASSIFICATION AND COMPENSATION STUDY
Thank you for your interest in submitting a proposal to perform an Employee
Classification and Compensation Study for the City of Bremerton.
INSTRUCTIONS TO PROPOSERS
I. INTRODUCTION
General Information
The City of Bremerton is requesting sealed proposals from qualified consulting
firms to conduct an Employee Classification and Compensation Study to provide
job evaluation and classification for the City of Bremerton. Services shall include
a comprehensive job evaluation and review, and recommended modifications to
the existing pay plans.
There is no expressed or implied obligation for the City of Bremerton to
reimburse responding finns for any expenses incurred preparing proposals in
response to this request.
Any inquiries concerning the request for proposals as to the meaning of technical
specifications contact Carol S. Conley, Human Resources Manager (360) 478-
5846. For information as to the meaning of the Proposal package contact Bill
Eley, Purchasing Manager at (360) 478-5293.
II. NATURE OF SERVICES REQUIRED
A. Objective
The City desires to enter into a contract with a firm for the purpose of conducting
an Employee Classification and Compensation Study of all authorized positions,
and to make recommendations to the City and facilitate in the development and
implementation of a salary administration program that will enable the City to
competitively recruit employees, retain the current workforce, and motivate
employees to excel in job performance.
B. Overview
There are 460 authorized positions for FY2000, of which 348 are full-time and
112 are temporary or part-time. Included in these positions are 116 different job
classifications. There are four (4) separate bargaining units for which we have
Collective Bargaining Agreements, two of which will expire on December 31,
RFP - Employee Classification and Compensation Plan
June 2000
Page 2 of 10
2000, (Bremerton Police Officers Guild and the Teamsters Local #589) and two
(2) that will expire on December 31, 2001 (Police Management unit and IAFF
Fire Service bargaining unit). We also have five (5) different pay plans as
follows:
1. Pay Plan for Management/Professional Employees (Exempt)
2. Pay Plan for Teamster's bargaining unit (BluefWhite Collar)
3. Pay plan for BPOG bargaining unit (Swom officers including Sgt.)
4. Pay Plan for Police Management bargaining unit (Lt. & Capt.)
5. Pay Plan for IAFF Fire Service bargaining unit. (Firefighter through Capt.)
The pay plans do not include any merit or "pay for performance" increases, but do
include automatic progression to the next step with an overall rating of "Meets
Expectations" or higher on the annual evaluation. Employees who have topped
out in their pay range are not eligible for an automatic increase.
C. Scope of the Project
Proposers will be expected to conduct a job audit of all positions, including a
general task analysis by department, which shall include interviews with
department directors/managers, division managers and other key personnel as
necessary to determine the organizational structure and essential functions of each
position.
Jobs will be evaluated by developing then reviewing a job-ranking structure;
verify ranking by analyzing pertinent market data concerning the ranking;
compare the initial ranking with that of the market's hierarchy and adjust as
determined; prepare a matrix organizational review on the basis of required tasks
nd future forecasts; develop a matrix of jobs crossing lines and departments;
compare the matrix with data from both the City structure and the industry wide
market.
Establish pay grades; grade pricing and salary range for all classifications except
Police and Fire classifications included in bargaining units. Establish
benchmark (key) jobs, and determine the market price for benchmarks jobs by
reviewing the market price of benchmark jobs within the industry; establish a
trend line in accordance with where the City wants to be in relation to salary
ranges in the area.
Determine an appropriate salary structure including minimum and a maximum
percent spread, and the difference between each salary step, or formulate
alternative types of pay structures that will allow movement from minimum to
maximum.
Document and develop a strategy for other types of increases such as cost-of-
living adjustments, bonuses, annul review and promotions.
RFP - Employee Classification and Compensation Plan
June 2000
Page 3 of lO
Develop and present to staff recommendations and impact studies including the
cost of bringing present employees up to proposed levels, and the future impact of
recommended changes.
May be required to make formal presentation of recommendations to the Mayor
and Department Directors/Managers as well as the City Council.
D. Time to Complete Project
Successful Proposer will be expected to commence project on or about August 7,
2000, with f'mal written recommendations and presentation to staff not later than
October 1, 2000.
E. Exhibits
The following Exhibits are included in the Proposal Package for your information
and review:
Exhibit No. 1 Authorized Positions FY2000
Exhibit No. 2 Civil Service Code
Exhibit No. 3 Bremerton Municipal Code, Section 2.50
Exhibit No. 4 Management/Professional Pay Plan
Exhibit No. 5 Contract between City and Teamster's Local #589 with pay
plan
Exhibit No. 6 Contract between City and Bremerton Police Officers'
Guild (BPOG) with pay plan
Exhibit No. 7 Contract between City and Police Management Association
(PMA) with pay plan
Exhibit No. 8 Contract between City and IAFF with pay plan
Exhibit No. 9 Benefit Package for Management/Professional employees
Exhibit No. 10 Benefits Package for Teamsters unit
Exhibit No. 11 Benefits package for BPOG unit
Exhibit No. 12 Benefits package for PMA unit
RFP - Employee Classification and Compensation Plan
June 2000
Page 4 of 10
Exhibit No. 13 Benefits Package for IAFF unit
IlL SPECIAL CONDITIONS
A. Insurance Requirements
Throughout the term of this Contract, Successful Proposer and/or any and all
subcontractors retained by the Proposer shall maintain in force at their own
expense, insurance as follows:
Worker's Compensation
Worker's Compensation insurance with limits meeting Washington statutory
requirements.
General Liability
Prior to execution of a contract with the city, Successful Proposer shall, at its own
cost and expense, obtain and file with the City's Risk Manager, evidence of a
policy of comprehensive general liability in the mount of $500,000 per
occurrence for Bodily Injury and Property Damage including coverage for
contractual liability, personal injury, and broad form property damage. These
coverages are required for the Successful Proposer and any subcontractor or
anyone directly or indirectly employed by either of them.
Errors and Omissions
The Successful Proposer shall be required to provide Errors and Omissions
Liability insurance with minimum coverage limits of $500,000.
General
Should any of the required insurance be provided under a claims-made form, such
coverage shall be maintained continuously throughout the term of this Contract
and, without lapse, for a period of three (3) years beyond the Contract expiration.
Should any of the required insurance be provided under a form of coverage that
includes a general annual aggregate limit and provides that claims investigation or
legal defense costs be included in such general annual aggregate limit, such
general aggregate limit shall be double the occurrence limits specified above.
Should any required insurance lapse during the Contract term, requests for
payment originating after such lapse shall not be processed until the City receives
satisfactory evidence of reinstated coverage as required by this contract, effective
as of the lapse date. If insurance is not reinstated, City may, at its sole option,
terminate this Agreement effective on the date of such lapse of insurance.
RFP - Employee Classification and Compensation Plan
June 2000
Page 5ofl0
General Liability policy shall be endorsed to provide the following:
1. Name as additional insured the City of Bremerton and its Officers, Agents,
Employees and Council Members.
2. That such insurance is primary to any other insurance available to the
additional insured with respect to claims covered under the policy and that
insurance applies separately to each insured against whom claims are
made or suit is brought, but the inclusion of more than one insured shall
not operate to increase the insurer's limit of liability.
All policies shall be endorsed to provide thirty (30) days prior written notice of
cancellation, non-renewal or reduction in coverage or limits to:
Peggy Lesser, ARM
Risk Manager
City of Bremerton
239 - 4th Street
Bremerton, WA 98337
Certificates of Insurance, in form and evidencing all required insurance, shall be
submitted with the Proposer's Proposal Package. If Proposer is the Successful
Proposer, then prior to commencement of Contract, Proposer must submit revised
Certificates of Insurance naming the City of Bremerton as additional insured for
the comprehensive general liability policy.
B. Licenses & Permits
The Successful Proposer shall acquire and/or possess a current City of Bremerton
Business License, and any other licenses and/or permits, which may be required to fulfill
the obligations of the contract.
C. Evaluation Method
Complete Proposal packages will be evaluated by City Personnel, taking into
consideration price and service proposed, along with Proposer's qualifications, adequate
organization, references and personnel to ensure prompt and efficient service to the City.
The City will determine which Proposers are responsible and responsive.
D. Termination for Cause
In the event the City terminates the contract for cause, the Successful Proposer shall not
be relieved of liability to the City for damages sustained by the City by reason of any
breach of the Contract by the Successful Proposer or otherwise, and the City may
withhold any payments to the Successful Proposer for the purpose of setoff until such
RFP - Employee Classification and Compensation Plan
June 2000
Page6of 10 35
time as the amount of damages due to the City from the Successful Proposer can be
determined.
£. City's Right to Accept or Reject Proposals
The City reserves the right to accept or reject any and all proposals or waive technical
errors and informalities in the best interest of the City, and reserves the right to interview
one or more firms prior to making its selection.
F. Delivery Of Proposal
1. Each proposal shall be co~npletely sealed in a separate envelope, properly
addressed to the City at the address indicated on the proposal form, with the name
and address of the Proposer on the outside of the envelope.
2. Proposals shall be typed or printed in ink. Use of erasable ink is not permitted.
All blanks on the proposal form(s) must be completed. Names must be typed or
printed below the signature. Facsimile proposals will not be accepted.
3. Proposals must be received by the time specified. It shall be the sole
responsibility of the Proposer to ensure that the sealed proposal is submitted by
the time and date specified. Any proposal received after the appointed time shall
not be accepted under any circumstances. Such proposals will be returned to the
Proposer unopened. Any uncertainty regarding the time a proposal is received
shall be resolved against the Proposer.
RFP - Employee Classification and Compensation Plan
June 2000
7 of 10
Page
APPENDIX A
ACKNOWLEDGEMENT FORM
Acknowledgement of Terms of Proposal
I have read and understand the requirements of this Proposal for performing a
Classification and Compensation Study for the City of Bremerton, and agree to provide
the required services in accordance with this proposal and all attachments, exhibits, etc.
Submitted by:
Authorized Signature:
Name (Print): Title:
Address:
City/State: Zip:
Telephone: ( ) Date:
RFP - Employee Classification and Compensation Plan
June 2000
Page8 of 10
APPENDIX B
PROPOSAL FORM
EMPLOYEE CLASSIFICATION AND COMPENSATION STUDY
I. General Information
A. Provide a sample report generated for management based on
having conducted a similar study.
B. Please list any other factors you wish the City to take into
consideration in reviewing your proposal to provide services.
H. Proposer Qualifications
Please provide information regarding your firm including how long it has
been in operation under this name or any other name, a listing of your
professional staff including their level of education, degrees held and
years/type of relevant experience performing similar work.
IlL TOTAL COST TO CONDUCT EMPLOYEE CLASSIFICATION
AND COMPENSATION STUDY
RFP - Employee Classification and Compensation Plan
June 2000
Page9 of 10
APPENDIX C
REFERENCES
Please provide a listing of at least three (3) other public agencies in the State of
Washington (preferably in the last 2 years), that utilize or have utilized your services for
conducting an Employee Classification and Compensation Study or similar project.
1. Agency Name:
Address:
Contact Person: Phone: ( )
2. Agency Name:
Address:
Contact Person: Phone: ( )
3. Agency Name:
Address:
Contact Person: Phone: ( )
How many current contracts does your firm have for conducting compensation and/or
classification studies? Please provide listing.
RFP - Employee Classification and Compensation Plan
June 2000
Page l0 of 10
CIVIL SERVICE COMMISSION
239 Fom~ Street * Brern~-rton, WA 98337 * (360) 478-5846 * FAX (360) 478-5161
Richard Mc~o~ughy, Chairman
Mc'tubers: John Lyall, Richard Ncviilc and Mitchcil~ Honorc'
August 8, 2000
City Council
City of Bremerton
239 - 4th Street
Bremerton, WA 98337
RE: Bid Proposals- Classification and Compensation Plan
Members of the City Council:
On behalf of the Civil Service Commission, I wish to advise that the members of the
Commission will support the bid award for a Classification & Compensation Study to either Fox
Lawson & Associates or Prior/Martech Associates, Inc.
John Lyall and I personally reviewed the Proposals submitted from these consulting firms on
behalf of the Civil Service Commission. Based upon the proposals submitted and similar cost
factors, both are qualified and capable of performing the required work.
Sincerely,
Dick McConaughy, ~ha~rman
Civil Service Commission
AGENDA BILL
BREIVIERTON CITY COUNCIL
1. SUBJECT: RESOLUTION # a~'7 ~ q, FOR AGENDA OF: August 16, 2000
SETTING A HEARING DATE OF SEPTEMBER ORIGINATING DEPT: PW&U Engineering Div.
13, 2000, FOR THE VACATION OF HARKINS ORIGINATOR: Randy Witt, City Engi~ee0t
PLACE. DATE SUBMITrED: August 8, 2000 /\(_.~
2.
Director, Public
City Attorney
Director, Community
Council Budget & Finance Committ~j
Operations Committee
ENDORSEMElSlT )( ~ORMATION APPROVED BY COUNCIL PRESDENT FOR SUBMITTAL:
MAYORX~~,¢].~ COUNCIL PRESDENT ~
4. S~Y STATEMENT AND REQUIREMENT FOR COUNCIL ACTION:
Powell Development has petitioned the City to vacate the Harkins Place fight-of-way in total. TNs fight-of-way
consists of a short road section with a mm-around at the e~ad. Powell Development owns all the properties that
abut this property. The vacation is being requested to accommodate a retail proposal by Powell Development.
The City Council is requested to establish a hearing date of September 13, 2000, to consider the proposed street
vacation. Staff recommends passage of the proposed Resolution.
8. RECOM3{ENDATION:
That the City Council pass Resolution # ~O(oc~ setting a hearing date of September 13, 2000, for the vacation of
Harkins Place fight-of-way.
9. RESPONSIBLE OFFICIAL: City Engineer
ENFORCEMENT OFFICIAL: N/A
EXPIRATION DATE:
REVIEW DATE:
10. NOTICE OF ACTION
PULLED TABLED APPROVED DISAPPROVED ~Di~-
COUNCIL DIRECTIVE DA
11. AGENDA BILL NO: ~ -I ~.~
2. CLEARANCE COMMENTS:
5. IMPACT ON NON-PASSAGE:
The hearing on the street vacation will not occur, and the rights-of-way will not be considered for
vacation.
6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER
RESOURCES:
Staffing: No impact.
Budget: No impact
Facilities/Equipment: No impact
7. RESEARCH SOURCES
BMC 11.20 Vacation of Public Rights-of- Way
RCW 35.79 Streets
ab, Agenda Bills 2000, Harkins Place Vacation
REsoLtrrlo No. 27 b
A RESOLUTION proposing the vacation of Harkins Place right-of-way.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BREMERTON
THAT:
1. A petition has been received to vacate Harkins Place right-of-way.
2. A public heating will be held on September 13, 2000, at 6:00 p.m. or later at the Bremerton
City Hall, 239 Fourth Street, Bremerton, Washington, to take public comment or consider
written objections to the vacation.
PASSED by the City Council of the City of Bremerton
This day of ,2000.
CAROL ARENDS, Council President
,{gM uo~eqM
XeAA UO:l.e~qM
SUpHEH 'O^~ uoJjeH
'o^V O!loS ~
AGENDA BILL
BREMERTON CITY COUNCIL
1. SIIB~ECT: ~ o~~ae ~ ~0~ ~g~ O~: B/~/0 0
establishing bicycle helmet ORIGINATING DEPT: ~o~ice Dept.
Regulations and creating a new ORIGINATOR: Lt. Wolfe
Chapter 10.14 of Bremerton DATE S~MITTED: 8/2/00
Municipal Code
2. ~: (cogent on back 3. ~:
if necessa~)
Police chief ~~~ Ordinance ~,
City Attorney ~~ ~,~ ~ ~ Fax Sheet
Finance/Budget Committee ~~
Operations Committee ~, -,~ ........
E~ORSEMENT~ INFO~TIQN~ APPROVED BY CO~CIL PRESIDE~ FOR S~MITTAL:
4. S~Y STATEMENT ~ REOUIREME~ FOR CO~CIL ACTION:
This ordinance would make it mandato~ for all citizens operating bicycles in
public areas within the City to wear bicycle helmets. The intent of the
ordinance is to make the public aware of the need to wear helmets when riding
~.~ is not_~,,,~'~-~ at =nforcement a~ much a~ iL is educ~h~ The "Safe on
Wheels" committee brought this issue to the attention of the Bremerton Police
and Fire departments. After being involved in several meetings it became
clear to the Police Department that this was an ordinance that was of great
value to public welfare and safety and that the Department wanted to see it
enacted. ~is ---~ .............. City Ccuncil
8. RECO~E~ATION:
_T ......... ..... to =Pp=ovc on ~rst reading an ~4~=~ ~s~=~]____~oh~.= ~m~z~l~~'- ....
· - ....... ~al
I move to pass on second reading Ordinance # ]' I/ establishing bicycle
helmet regulations and creating a new Chapter 10.14 of Bremerton Municipal
Code.
9. RESPONSIBLE OFFICIAL: Police Dept.
ENFORCEMENT OFFICIAL: Police Dept.
EXPIRATION DATE:
REVIEW DATE:
10. NOTICE OF ACTION
' ID{D
PULLED TABLED APPROVED DISAPPROVED
COUNCIL DIRECTIVE: DATE:
2. CLEARANCE COMMENTS (cont.):
4. SUMMARY STATEMENT (cont. ) :
5. IMPACT ON NON-PASSAGE:
No bicycle helmet ordinance to take effect.
6. IMPACT ON STAFFING~ BUDGETS~ FACILITIES~ EOUIPMENT OR OTHER RESOURCES
N/A
7. RESEARCH SOURCES:
ORDINANCE NO. '~'7 [ 7
AN ORDINACE establishing Bicycle Helmet regulations, and
creating a new chapter 10.14 of the Bremerton Municipal Code.
THE CITY OF BREMERTON DOES ORDAI31:
Section 1. New Chapter 10.14 entitled BICYCLE SAFETY AND
HELMETS is hereby added to read as follows:
10.14.010 PURPOSE AND POLICY
A. This chapter is enacted as a n exercise of the police power of the City
of Bremerton to protect and preserve the public health, safety and
welfare. Its provisions shall be liberally construed for the
accomplishment of these purposes.
B. It is the express purpose of this chapter to provide for and to promote
the health, safety, and welfare of the general public, and not to create
or otherwise establish or designate any particular class or group of
persons who will or should be especially protected or benefited by the
terms of this chapter.
C. It is the specific intent of this chapter to place the obligation of
complying with its requirements upon any person included within its
scope, and no provision of, or term used in, this chapter is intended to
impose any duty whatsoever upon the City of Bremerton or any of its
officers or employees, for whom the implementation or enforcement of
this chapter shall be discretionary and not mandatory.
D. Nothing contained in this chapter is intended to be, or shall be,
construed to create or to form the basis for liability on the part of the
City of Bremerton or its officers, employees, or agents, for any inquiry
or damage resulting from the failure of any person to comply with this
chapter.
10.14.020 DEFINITIONS
As used in this chapter, the following terms shall have the meaning
indicated, unless the context clearly requires otherwise:
A. "Bicycle" means every device propelled solely by human power upon
which a person or persons may ride, having two tandem wheels either
of which is 16 inches or more in diameter, or three wheels, any one of
which is more than 20 inches in diameter, and within this chapter shall
1
include any attached trailers, side cars, and/or other device being
towed by a bicycle.
B. "Guardian" means a parent, legal guardian, adult with custody, or
temporary guardian, who maintains responsibility, whether voluntary
or otherwise, for the safety and welfare of a person under the age of 18
years.
C. "Helmet" means a head coveting designed for safety that meets or
exceeds safety standards adopted by U.S. Consumer Product Safety
Commission standard (CPSC), or such subsequently nationally
recognized standard for bicycle helmet performance as the City
Council may adopt.
D. "Public Area" means public roadways, bicycle paths, parks, or any
tight-of-way, publicly owned property within the City of Bremerton.
10.14.030 BICYCLE HELMET REQUIRED.
A. Any person operating a bicycle in motion, riding a bicycle, or in tow of
a bicycle, in or upon any public area shall wear a helmet, and shall
have either the neck or chin strap of the helmet fastened securely while
the bicycle is in motion.
B. No person shall transport another person on or tow another person on a
Bicycle in or upon any public area, unless that person is wearing a
helmet.
C. A parent or guardian is responsible for requiting that a child under the
age of 16 years wear a helmet, the neck or chin strap of which is
fastened securely, while upon a bicycle in motion, or bicycling or
tiding as a passenger on a bicycle in any public area.
10.14.040 BICYCLE RACES AND EVENTS-BICYCLE HELMET
REQUIRED
A. Any person or organization managing a bicycle race, an organized
event involving bicycling, or a bicycle tour, which will take place in
whole or in part in any public area, shall notify participants of the
requirement to wear a helmet during the event, race, or tour, and such
persons and organizations may reject participants who fail to comply
with the provisions of this chapter.
B. The person or organization managing any such event, race, or tour
2
shall include the helmet requirement in any promotional brochures and
on registration materials.
10.14.050 HELMET SALES - SAFETY STANDARDS
A. No person shall sell or offer for sale a helmet that does not meet or
exceed the safety standards set forth in this chapter.
10.14.060 PENALTIES -CIVIL INFRACTION
A. Any person or organization violating any of the provisions of this
chapter shall have committed an infraction and shall be liable for
monetary penalties as set forth in Chapter 7.80 RCW, not to exceed
$25.00 exclusive of statutory assessments.
B. The court may waive, reduce or suspend the penalty and dismiss the
notice of violation as a warning for an individual who has not received
a notice of violation of this chapter within one year after the first court
appearance for a violation, and provides proof that he or she has
acquired a helmet.
C. In order to educate the public concerning the provisions of this
chapter, during the first year following the effective date of this
chapter, a person violating section 10.14.030 will not be subject to a
civil infraction monetary penalty, though a written warning of the
violation may be issued. Following the first year from the effective
date of this chapter, a violator may be issued a regular notice of civil
infraction.
10.14.070 ENFORCEMENT
A. The Bremerton Police Department within the City of Bremerton shall
be responsible for enforcement of the provisions of this chapter.
10.14.080 SERVABILITY
If any provision of this chapter or its application to any person or
circumstances is held invalid, the remainder of the chapter or the
application of the provision to other persons or circumstances shall not be
affected.
Section 2. EFFECTIVE DATE.
This ordinance shall take effect ten (10) days after passage and
publication.
3
APPROVED by the Bremerton City Council this__day of ,2000.
PASSED by the Bremerton City Council this__day of ,2000.
CAROL ARENDS, Council President
APPROVED this , day of ,2000.
LYNN S. HORTON, Mayor
ATTEST:
KATHLEEN L. McCluskey, City Clerk
4
AGENDA BILL
BREMERTON CITY COUNCIL
1. SUBJECT: ORDINANCE NO. FOR AGENDA OF: August.7,5~, 2000
2001 - 2006 SIX-YEAR TRANSPORTATION ORIGINATING DEPT: PW&U Engineering Div.
IMPROVEMENT PLAN ORIGINATOR: Randy Witt, City Engi~.~er,.~.
DATE SUBMITTED: Au~gust 3, 2000
2. CLEARANCES: (comment on bae 3. EXFIIRIT~S
Director, Public Works/Utilities ~ j A. Six-Year Transportation Improvement Plan.
City Attorney B. Ordinance # .
City Treasurer
Director, Community Development ~.~ ~.~.~ f -
op tio ¢o _ittee
COUNCm vREsmEm'
4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION:
The Six-Year Transportation Improvement Plan is prepared pursuant to RCW 35.77.010 and RCW 36.81.121.
The Plan is updated annually and filed with the Secretary of Transportation, Department of Transportation, Local
Programs Office. It is intended as a planning tool for the local, State and Federal transportation funding entities.
The attached plan has been prepared for City Council approval by Ordinance and will be submitted to the
Washington State Department of Transportation.
8. RECOMMENDATION:
A. Motion to pass the attached Ordinance, which approves the City's 2001-2006 Six-Year Transportation
Improvement Program, upon first reading.
B. Motion to approve ordinance # , which approves the City's 2001-2006 Six-Year Transportation
Improvement Program, and direct the Mayor to forward the ordinance and Plan to the Department of
Transportation, Local Programs Office.
9. RESPONSIBLE OFFICIAL: City Engineer
ENFORCEMENT OFFICIAL: N/A
EXPIRATION DATE:
REVIEW DATE:
10. NOTICE OFACTION
PULLED TABLED APPROVED DISAPPROVED ~
COUNCIL DIRECTIVE DA
11. AGENDA BILL NO: O0 - ! ~ (o
2. CLEARANCE COMMENTS:
5. IMPACT ON NON-PASSAGE:
Annual adoption of a Six-Year Transportation Improvement Plan for the City is required by State
law and is a requirement to receive certain State and Federal Transportation funds. Non-passage
would violate the law and jeopardize funding.
6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER
RESOURCES:
7. RESEARCH SOURCES
ab, Agenda Bills 2000, Six Yr TIP 2001 - 2006
ORDINANCE NO.
AN ORDINANCE relating to the 2001 - 2006 Six-Year
Transportation Plan.
Whereas, the City of Bremerton has reviewed the work accomplished under its
Comprehensive Artedal Street Construction Program and determined current City street
needs; and,
Whereas, the City Council caused to be prepared a revised and extended Six-
Year Transportation Improvement Plan for the pedod of January 1, 2001, to December
31,2006, and after public hearing thereon approved the same;
NOW, THEREFORE, THE CITY OF BREMERTON DOES HEREBY ORDAIN:
Section 1. That the revised and extended Six-Year Transportation
Improvement Plan 2001-2006 and Schedule is adopted as the revised and extended Six-
Year Transportation Improvement Plan for the pedod of January 1, 2001, to December
31, 2006.
Section 2. Effective Date. This ordinance shall become effective ten days
after passage and publication.
APPROVED by the City Council of the City of Bremerton this day of
,2000.
PASSED by the City Council of the City of Bremerton this day of
,2000.
CAROL ARENDS, Council President
APPROVED by this day of ,2000.
LYNN HORTON, Mayor
A-I-FEST:
KATHLEEN McCLUSKEY, City Clerk
A Page ~ Six Year Transportation Improvement Program
Washington State Department of Transportation
Agency: Bremerton From 2001to2006
co. No.: 18 co. Name: KitsaD Co. Hearing Date: Adoption Date:
City No.: 0115 MPOIRTPO: PSRC Amend Date: Resolution No.:
Project Identification Project Costs In Thousands of Dollars Federally Funded
Expenditure Schedule Projects Only
A. Federal Aid No. B. Bridge No. 1~ ~ ~ Fund Source Information
'~ ~: ._~'~ C. Project Title ii§~ o ~ (LocalAgency)
o ~ Federal Funding P./VV
- Phase Federal Federal State 4th Envir.
D. Street/Road Name or Number a.~- ~ State Local Total Date
E. Beginning MP or road - Ending MP or road _E = Start Fund Cost by Fund 1st 2nd 3rd Thru Type (MM/YY)
F. -ne~cribe Work to be Done '~ (mm/dd/yyyy) Code Phase Code Funds Funds Funds 6th
I 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21
14 1 P-STPF-TA96(058) 03 S 3.94 C ~/ 6/1/1997 STP(U) 695 TPPI 695, t 1390 51 I ElS
SR304 Transportation Improvement Project 04 G 1/1/1998 STP 6427 OTHERI 43991 I 10826 12001 I Yes
SR 304 02 P
from: SR 3/304 Intemhange to: Bremerton Ferry 06 S 12/99
HOV improvements/reconstroction of SR304 corridor 07 T
STPF-0304(008) 03 P 2.1 C PR~ 8/5/2000 STP t 394 TPPJ 821 I 456 200l I ElS
14
2
SR304 TIP - Downtown/Navy Highway Phase 04 S 6/5/2000 STP 4577 TPPI 7141 8671 6158 25O01 26581 Yes
SR 304 02 G
from: Ferry Terminal/Porter to: Burwell St/SR 3 06 p 6/01
HOV improvements, widening, reconstruction, overlay, signal 07 T
and lighting W Totals 4971 776 867 6614 2700 2658
14 3 STPUS-0304(007) 04 S 0.7 C CNI 2/7/2000 J STP(U) I 4493J TPPI 7011 I 5194J 2OO01 I I ElS
No
SR304 TIP - Stage lB-Gateway 07 G
iSR 3O4 06 P
from: Porter St to: Montgomery Ave 03 S 12/99
HOV Improvements, overlay, widening, reconstruction, signal 02 T
and lighting W Totals 4493 701 5194 2000
cNPE 711/1998 1025 UATA, 200, 15, 215. 2224' ' CE
17 4 , 01 S 0.865 P RW 2/1/1999 UATAI 1681 171 185 I Yes
West Hills Commemtal/Wemer Corridor Improvements 05 S 4/1/2001 STP(U) UATAI 8951 3041 2224 I
Wemer Road 12 T
from: Auto Center Way to: Auto Center Blvd 07 1/00
Street widening, signal installation, street lighting, overlay 06
Totals 1025 1263 336 2624 2224
Supercedes previous editions
~ Washington State Department of Transportation Page 2 Six Year Transportation Improvement Program
Agency: BremeFton From 2001 to 2006
Co, No,: 18 Co, Name: Kitsap Co. Hearing Date: Adoption Date:
City No,: 0115 MPOIRTPO: PSRC Amend Date: Resolution No.:
Project Identification Project Costs in Thousands of Dollars Federally Funded
A. Federal Aid No. B. Bridge No,! ~ -~ ~ ~ ~ · Fund Source Information Expenditure Schedule Projects Only
~ -~' ~ C. Project Title _~ ~ Federal Funding (Local Agency)
.mo EE D. Street/Road Name or Number ~o - Phase Federal Federal State 4th Required
(~ n ~ E State Local Total Envir. Date
,? E. Beginning MP er read- Ending MP or mad _ ~- -~'~'e Start Fund Cost by Fund Funds Funds Funds 1st 2nd 3rd Thru Type (MM/YY)
F. Deecrlbe Work to be Dona ~. !(mrn/dd/yyyy) Code Phase Code 6th
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21
14 5 S PEI 7/7/1999I J 4001 I 400J I 800 400[
SR 303 Bremerton to Silverdale Transportation No
§R 303
from: Burwell St to: SR 3
Document deficiencies and identify altemative strategies for
Improving Iransportation characteristics of the SR 303 corridor Totals 400 400 800 400
19 6 07 S AL I 1/1/2001 I J I I I 9O01 9O01 I
Miscellaneous (Local Program Support) 06 No
City Wide
from: N/A to: N/A
Projects to improve safe~ and operations
Totals 9o0 900
PE I/1/2001 [ OTHER I 721 181 36900 I
17 7 05 P o.2 S CN 1/1/2002 OTHFR J 2881 72 [ I
Auto Center Way Improvements 06 No
Auto Center Way 07
from: Bruen Ave to: SR 3 onramp 12
Widen roadway to provide dedicated turn lane for SR 3 onramp
;Totals 360 90 450
PFJ 1/1/2001 J J a I I 10a 101 I
17 8 05 P o.3
Arsenal Way/Patton Ave. Safety Improvements 06 No
Arsenal Way, Patton Ave 07
from: Loxle Eagans Blvd to: Lafayette Ave. 12
Safety improvements inciuding curb and gutter, sidwalks,
lighting, roadway widening, and Intersection improvements Totals 10 10 10
Supercedes previous editions
~ Page3 Six Year Transportation Improvement Program
Washington State Department of Transportation
Agency: Bremerton From 2001 to 2006
co. No,: 18 co, Name: Kitsap Co. Hearing Date: Adoption Date:
City No,: 0115 MPO/RTPO: PSRC Amend Date: Resolution No.:
Project Identification Project Costs in Thousands of Dollars Federally Funded
Expenditure Schedule Projects Only
A. Federal Aid No. B. Bridge No. i~ _ ~ ~ ~ Fund Source Information (LocalAgency)
~ ~ .=-~n~ C. Project Title =~ ~ Federal Funding PJW
~ ~ n Required
,,3= O .=O =E D. Street/Road Name or Number ~ - I ~ Phase Federal Federal State 4th
n Z E. Beginning MP or road- Ending MP or road = i '~' Start Fund Cost by Fund State Local Total Envir. Date
(mm/dci~yyy) Code Phase Code Funds Funds Funds 1st 2nd 3rd Thru Type (MM/YY)
F. Describe Work to be Done n 6th
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21
00 9 01 p 0.2 PE I 1/1/2003 I I I I I 301 30 J J I
No
Construct Warren Ave, Off-ramp 12
Warren Avenue
from: Sheddan Ave to: Callahan Ddve
Futura project for access considerations
Totals 3O 3O
14 10 06 p AL [ 1/1/2001 I J 501 I I 101 60] ] 601 I
No
Visitor/Tourist Informational Signs
SR304, SR3t0, SR303, other arterials
from: to:
Install tourist Informational, areas of interest, and directional
isigns throughout the City Totals 50 10 60 6o
14 11 12 P .15 PEI 1/1/2°°° r I I i i 201 201 201 J I
No
Lower Wheaten Way Realignment 02
Wheaten Way
from: Callahan Dr to: Sheddan Rd
Realign Wheaten Way to north south configuration
Totals 20 20 20
Supercedes previous editions