Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
04/19/00 AGENDA
CITY COUNCIL MEETING AGENDA APRIL 19, 2000 1. CITY COUNCIL STUDY SESSION: 5:00 - 5:30 P.M. A. General Council Business 2. CALL TO ORDER: 5:30 P.M, A. Pledge of Allegiance B. Invocation A. Minutes of Meeting - April 5, 2000 (#AB00-097) B. Budget Adjustment for Public Access Television (#AB00-098) 4. CLAIMS/CHECK REGISTERS 5. COUNCIL MEMBER REPORTS 6. MAYOR'S REPORT 7. LEGISLATIVE REPORT 8. PUBLIC RECOGNITION - (Comments must be limited to 3-minutes) 9. NEW BUSINESS A. Evergreen Park Budget Adjustment and Extension of Parametrix Contract ~ (#AB00-099) B. SR304 Transportation improvement Project (TIP) - Supplemental Agreement for .~),~. WSDOT Right-of-Way Services (#AB00-100) 10. ORDINANCES A. Ordinance (First Reading) Amending Bremerton Municipal Code Chapter 2.76.500 Regarding Contract Amendments and Change Orders (#AB00-101) 11. PUBLIC HEARINGS 6:00 P.M. OR LATER A. Public Hearing and Resolution No. 2751 regarding Recovery of Fees for the Abatement of an Unsafe Building on the Property located at 1702 Burwell Street (#AB00-102) 12. ADJOURNMENT OF MEETING AGENDA BILL BREMERTON CITY COUNCIL APRIL 19, 2000 1. SUBJECT: FOR AGENDA OF: ORIGINATING DEPT: CITY 60UNCl L MINUTES OF MEETING - APRIL 5, 2000 ORIGINATOR: CAROL ARENDS, PRESIDENT DATE SUBMITTED: APRIL 5, 2000 2. CLEARANCES: (comment on back if necessary) 3. EXHIBITS: ENDORSEMENT INFORMATION APPROVED BY COUNCIL PRESIDENT FOR SUBMITTAL: MAYOR: COUNCIL PRESIDENT: ~ ~ 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: 8. RECOMMENDATION: 9. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: 10. NOTICE OF ACTION: PULLED TABLED APPROVED DISAPPROVED AMFiII~D _.~__ COUNCIL DIRECTIVE: DATE: 11. AGENDA BILL NO: 00--(~(-¢'7 , · 2. CLEARANCE COMMENTS: 4. SUMMARY STATEMENT (continued): 5. IMPACT ON NON-PASSAGE: 6. IMPACT ON STAFFING, BUDGETS, FACILITIES EQUIPMENT OR OTHER RESOURCES: 7. RESEARCH SOURCES: TAPE #1696 UNAPPROVED DRAFT CITY COUNCIL MEETING MINUTES Apdl 5, 2000 The weekly meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4"~ Street, Bremerton, Washington, Wednesday, April 5, 2000, at 5:30 P.M., with Council President Carol Arends presiding. Council members present were Conrad Esser, David Fart, Mike Shepherd, Ed Rollman, John Law, Cecil McConnell, and Wayne Olsen. Council member Jim Reed was absent. Also present were City Attorney Glenna Malanca, Deputy City Clerk Paula Johnston, and Legislative Assistant Lori Smith. The meeting opened with the Pledge of Allegiance led by Council member Cecil McConnell, followed by the invocation given by Reverend Gordon Hanstad, Retired from Sylvan Way Baptist Church. President Arends made the following announcements: (1) Council held a Pre-Council Session to discuss general Council business in the Council Conference Room; followed by a 20-minute Executive Session to discuss "Real Estate Acquisition" per RCW Chapter 42.30.110 (1) (b); and (2) City Council will hold their Monthly Study Session immediately following the Council Meeting tonight, in the Council Conference Room, to hear the following topics: 1) Economic Development Update; 2) Construction Projects Update; and 3) 1999 Street Report and Year 2000 Overlays. CONSENT AGENDA A. Minutes of Meeting - March 29, 2000 (#AB00-088) B. Purchase Order Request for RR Flatcar Bridge Deck for Upper Union River Rd (#AB00-089) #0010 M/S/C/U (McConnell/Farr) Motion to approve Consent Agenda as presented. CLAIMS/CHECK REGISTERS Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a listing that had been made available to the Council. #0035 M/S/C/U (Law/McConnell) On April 5, 2000, the Council does approve for payment those vouchers included and further described as follows: 240122 through 240306 in the amount of $378,934.56. COUNCIL MEMBER REPORTS Wayne Olsen wished former Mayor/Councilman Morrie Dawkins and his wife a happy 50th Anniversary, as well as a happy 50'h Anniversary to Councilman John Law & his wife Neva. He announced a District I & 2 "Town Meeting" on Thursday, April 6, 2000, beginning at 7:00 P.M. in the Sheridan Park Recreation Center to discuss "Rezoning". Cecil McConnell added that the possible rezoning of the property behind Eagle's Hardware would also be discussed. John Law announced the next monthly District 3 Neighborhood Meeting would be held Tuesday, April 18, 2000, beginning at 7:00 P.M. at the Senior Center located at 13th & Nipsic. TAPE #1696 City Council Reg. Mtg. Minutes April 5, 2000 Page 2 of 4 Ed Rollman announced a District 4 Meeting was tentatively set for Monday, April 24, 2000 at the Washington Mutual Building located at 6~ Street and Pacific Avenue. He also thanked the Mayor for organizing the Parking Committee to deal with downtown parking issues. Mike Shepherd announced several upcoming events which included 1) First Friday Art Walk in downtown Bremerton on April 7; 2) The Kitsap County Veterans Coalition and FIALM Association Memorial Service in remembrance of Medic Plo Berzabel Quitevis, Saturday April 8, beginning at 10:00 A.M. at Bataan Park located at the corner of Sylvan Way and Olympus Drive; 3) The Sinclair/Dyes Inlet Clean-Up on Saturday, April 22, 11:00 AM to 2:00 PM; and 4) A Tree Planting Event at NAD Park, sponsored by DNR and the Parks Department on April 12, from 2:00 to 4:00 PM. David Farr discussed recent activity and improvements in the Anderson Cove area. He welcomed any donations of building materials from local contractors for a project, and discussed the final papers signed for construction of a new home on a previous eyesore at 15"~ Street. Pre$iderlt Carol Arends also discussed the upcoming First Fdday Art Walk event, in addition to the 2000 Kitsap County Law Enforcement Officer's Memorial Ceremony on Friday, May 5, beginning at 1:00 PM. In conclusion, she too congratulated John & Neva Law on their 50th Wedding AnniversarT. MAYOR'S REPORT Mayor Horton reported on her trip to Washington D.C., which she felt was beneficial due to the discussion of many issues related to Bremerton. She also reported a request for funds in the amount of $4 million dollars was made for the Callow Avenue CSO Project. Mayor Horton read Proclamations to proclaim the following: · The Month of April as "Countdown to Earth Day 2000", which was accepted by Don Larson; · April 2-9, 2000 as "American Former Prisoner of War Recognition and Bataan Week'", which was accepted by Bonnie Sorcee, widow of a Bataan Veteran; · Years 2000, 2001, 2002, and 2003 as "Korean War Commemorative Years", which was accepted by Bob Sauter; and · April 12, 2000 as "Arbor Day" in the City of Bremerton, which was accepted by the Mayor, and will be passed on to the Rotary and the Parks Department. Mayor Horton also called upon Robby Kramer, a Boy Scout from Troop 1539, who announced he is currently working on his Citizenship in the Community Merit Badge towards his Eagle Scout rank. LEGISLATIVE REPORT - There was no report this evening. PUBLIC RECOGNITION Susan Brown expressed her concern over the current state of the beaches, which she attributes in part, to the large wakes caused by the increased speed of the Chinook Foot Ferry. Gordy Byrd was pleased to see Carol Arends at the Kitsap Transit and Emergency Management meetings held earlier in the day. H, Emily Moshay, Bremerton Chamber of Commerce, discussed the "Plant a Tree" event to be held on "Earth Day" April 22, 2000, from 2:00 to 4:00 P.M. at NAD Park. She thanked Dr. John Stanley for his participation in this event, and announced that citizens requesting a memorial plaque for a planted tree may call 479-3579 or 478-5305. Mr. Farr took this opportunity to thank Ms. Moshay for her work on the Anderson Cove Project. TAPE #1696 City Council Reg. Mtg. Minutes Apdl 5, 2000 Page 3 of 4 Don Larson of Kitsap Diving Association attended a conference dealing with the impact of tourism on Washington State and suggested the public view the web site http://www.experiencewashington.com. He pointed out that Bremerton needs more promotion like other cities in the region in order to improve tourism. He requested that anyone who wishes to contact him may do so via e-mail at donlarson~krl.org. Buck King District 4 Commander of VFW for Kitsap Peninsula, suggested that there are numerous events occurring in the community and suggested that increasing cooperation among citizens would improve morale as well as beautification efforts. President Arends also reminded citizens who feel there is "nothing to do" in Bremerton, to attend events such as the First Friday Art Walk. She further added that most of the time, she finds there are too many activities and events to choose from. Mike She.~herd stepped out of the meeting at approximately 6:15 P.M. 9A - BID AWARD FOR REMODEL OF PUBLIC WORKS & UTILITIES BUILDING, MAIN FLOOR, PHASE ]', AT 100 OYSTER BAY ROAD, #AB00-090: Public Works & Utilities Director Gene Sampley reported that bids were opened on March 13, 2000. Five bids were received and the Iow bidder is Modern Builders, Inc from Tacoma, Washington in the amount of $178,001 including tax. The project estimate was $200,000. Staff recommends the approval of the bid award to Modern Builders, Inc in the amount of $178,001. There were no comments from the public. #1400 M/S/C/U (Farr/Olsen) Move to authorize and direct the Mayor to execute the contract for the remodel of Public Works and Utilities Building, Main Floor, Phase [, in the amount of $178,001 subject to City Administrative Policies and Procedures. Mike Shepherd returned to the meeting at 6:20 P.M., and was absent from the previous vote. 9B - PUBLIC WORKS TRUST FUND LOAN ACCEPTANCE FOR MULTI BASIN CSO REDUCTION PROJECTS. #AB00-091: Public Works & Utilities Director Gene Sampley reported that the City has been awarded a Public Works Trust Fund Loan for $2,804,200.00 which provides partial funding for pre-design, design, and construction of improvements to the Pine Road Basin, and partial funding for construction of improvements for the Tracyton Beach, East Park, and Trenton Avenue Basins. The requested action before City Council is approval of the PWTF Pre-Construction Loan Agreement. There were no comments from the public. #1505 M/S/C/U (Law/OIsen) Move to approve the Public Works Trust Fund Loan Agreement for $2,804,200.00 and authorize the Mayor to do the same. 9C - PUBLIC WORKS TRUST FUND LOAN ACCEPTANCE FOR CALLOW AVENUE BASIN PRIORITY 3 & 5 CSO REDUCTION. #AB00-092: Public Works & Utilities Director Gene Sampley reported that the City has been awarded a Public Works Trust Fund Loan for $4,195,800.00. This ~APE #1696 City Council Reg. Mtg. Minutes April 5, 2000 Page 4 of 4 loan provides partial funding for construction of improvements for Priorities 3 and 5 of the Callow Avenue Basin. The requested action before the City Council is approval of the PWTF Pre- Construction Loan Agreement. There were no comments from the public. Mr. Fart commended Mr. Sampley and his staff for successfully obtaining this loan. #'16'16 MISlCIU (FardShepherd) Move to approve the Public Works Trust Fund Loan Agreement for $4,195,800.00 and authorize the Mayor to execute the same. 10A - ORDINANCE NO. 470'1 (SECOND READING) AMENDING TITLE 7' OF THE BREMERTON MUNICIPAL CODE. #AB00-087 First Reading of Ordinance was presented at City Council meeting on March 29, 2000. Steve Reich, Assistant City Attorney, discussed additional changes made to the ordinance since it was presented last week for first-reading, and recommended that this ordinance revert back to first reading tonight due to these substantive changes. There were no other comments from the public. #'1800 MISICIU (McConnell/Law) Move to approve Ordinance No. 4701 on first reading, amending Title 7 of the Bremerton Municipal Code. With no further business, meeting concluded at 6:30 P.M., and Council adjourned to the Conference Room for the Monthly Study Session. PAULA JOHNSTON, Deputy City Clerk CAROL ARENDS, Bremerton City Council President PJ/CA/Is/cg C: Normal Distribution, File AGENDA BILL BREMERTON CITY COUNCIL 1. SUBJECT= BUDGET ADJUSTMENT for CATV FOR AGENDA OF: ~' [ \c'[ / GO ~ Operations ORIGINATING DEPT: Trea~q~ ORIGINATOR: Rioh~anna DATE SUBMITTED: Mar. 30, 2000 2. CLEARANCES: Comment of back if necessary) 3. EXHIBITS: Dir. Admin. Serv.~ ~ ( O,-~ Budget Adjustment Request No. 00-10 Operations C;om~~~'~'~~ "- ENDORSEMENTS x~' INFORMATION APPROVED BY COUNCIL PRESIDENT FOR SUBMITTAL: 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: This adjustment will move the revenue and expenditures budget for the CATV operations from the General Fund to the new BKAT Fund. The adjustment also provides for the use of the dedicated monies carried forward from pdor years operations. 8. RECOMMENDATION: ~to approve Budget Adjustment Request No. 00-10 9. RESPONSIBLE OFFICIAL: Treasurer ENFORCEMENT OFFICIAL: Mayor EXPIRATION DATE: 12/31/2000 REVIEW DATE: N/A 10. NOTICE OF ACTION PULLED ~ TABLED ~ APPROVED ~ DISAPPROVED AMENDE~ei~__~i~ COUNCIL DIRECTIVE: 7 2. CLEARANCE COMMENTS: 5. IMPACT ON NON-PASSAGE: The budget for CATV operations will remain as originally adopted. 6. IMPACT ON STAFFING, BUDGETS~ FACILITIES, EQUIPMENT OR OTHER RESOURCES: As documented in the attached Budget Adjustment Request. 7. RESEARCH SOURCES: Current Budget, FY 1999 accounting records. CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST Requesting Department: BKAT FUND / GENERAL FUND Adjustment Number: 00.10 Approval Authority Required: J--]Treasurer I--] Mayor I--Fiscal & Budl~et ~ Counc il SOURCE OF FUNDS: USE OF FUNDS: Description Amount Description Amount BKAT FUND: BKAT FUND: BEGINNING CASH 1,945 CATV REVENUES 147,408 PERSONNEL 125,000 FROM GENERAL FUND 20,000 SUPPLIES & SERVICES 44,353 169,353 169,353 GENERAL FUND: GENERAL FUND: PERSONNEL 122,088 SUPPLIES & SERVICES 29,245 CATV REVENUES 147,408 GEN. MISC 16,075 TO BKAT FUND 20,000 167,408 167,408 NARRATIVE: This adjustment will move the revenues and expeditures budget for the CATV program from the General Fund to the new BKAT Fund. The adjustment also provides for the use of the dedicated monies carried forward from prior years operations. Department Head Signature ~__~te. Director Signature Date Treasurer Comments: ~ [~ Recommended r-~ Not Recommended Treasurer's Signature ~ D~e / Mayor Comments: E~ Recommended ~ Not Recommended Mayor's Signature Date Fiscal & Budget Committee Comments: Approved ~ Denied Fiscal & Budget Committee Signature Date BREMERTON KITSAP ACCESS TELEVISION REVENUE & EXPENDITURES Beginning Cash $ 1,945 Kitsap County Pass Through 78,600* Kitsap County govemmemal services 48,000 City Pass Through 20,808* City governmental services 20,000 Total: $169,353 *Pass through revenue represents a .21-cent charge to cable access subscribers dedicated to public access television Governmental services charges are for the broadcast of commissioner meetings, hearings, Inside Bremerton, special governmental events etc. BKAT also bills other non-profit users such as local Chambers of Commerce. Kitsap Cities that have not become a partner in BKAT are billed directly for services provided. We are working with the cities to encourage participation and assessment of the pass-through. EXPENDITURES Staffing $125,000 3 full time Miscellaneous part-time and interns Supplies & Services 44.353 Includes tapes, equipment repair, vehicle Maintenance etc. $169,353 tO Television fund and creating a new Bremerton Municipal Code. THE CITY OF BREMERTON DOES REREBY ORDAIN: "~ Section 1. New Chapter. Chapter 3.06 of the Bremerton Municipal Code is hereby added to read as follows: Chapter 3.06. Public Access Television Fund 3.06.100 ESTABLISItED The City Treasurer of the City of Bremerton is hereby authorized and directed to establish a special fund to be known as the "Public Access Television Fund" to be used for capital and operation of the public access program. 3.06.20 TRANSFER OF FUNDS The city Treasurer is hereby authorized and directed to transfer to that fund any and all moneys now held by the City for the benefit of Public Access Television. 3.06.30. ADDITIONAL FUNDS ,~y additional funds received by the city, which are committed to Public Access Television, shall be paid into the Public Access Television Fund. Section 2. Effective Date. This Ordinance shall take effect ten (10) days from passage and publication. APPROVED bv the City Council of the City of B remerton this ~¢6,l. Xtay of , 1999. PASSED bv the City Council of the City ofBremerton this~ day of ~ 199~. ~ §HEp-HEm, Council President APPROVED this ~ day of -"T"~_ ,1999, LYNN S. HORTON, Mayor ATTEST: EFF?.,TIVE DATE/~- ~/- ~Tq "'""-'~'""~ ~ ~ .... , t l. ',- ;,,i DATE KATHLEEN L. McCLUSKEY City Clerk ORDiN~IOE AGENDA BILL BREMERTON CITY COUNCIL 1. SUBJECT: Stage H Amendment FOR AGENDA OF: April 19, 2000 to Contract plus Budget Adjustment- ORIGINATING DEPT: Parks & Recreation Evergr~m Park Remediation Project and ORIGINATOR: Cris Gears, Director Phase II Construction DATE SUBMITTED: April 11, 2000 2. CLEARANCES: (Comment on b~ck ifn_~___~sary) 3. EXI~IRITS: Director Parks & Rec //~////. · Exba~oit "A" - Scope of Work ~'?¢~)ireetor, PW & Utils v("-~ov~)q- -~(~- · Exhibit "B"- Amendment to Contract Director, Admin Services -4ff.,xx~...~..~_..~~ .Exhibit "C"- Budget Adjustment City Treasurer ~ ~_.~.__._---:~ _ No. 00-9 City Attorney Operations Committee Fiscal & Budget Comm. Purchasing ENDORSEMENT /X INFORMATION APPROVED BY COUNCIL PRESIDENT FOR SUBMITTAL: 4. SUMMARY STAT~. MENT AND REQUIREMENT FOR COUNCIL ACTION: On September 29, 1999, the City entered into a Stage I Professional Services Agreement with Pammetrix Inc. for the design documents required for the remediation of site properties in the expansion of Evergreen Park (#AB99- 198). The Stage I Scope of Work agreement was in the amount of$172,186.00. This Stage II Amendment (Exhibit A) in the amount of $322,430.85 is needed to develop the final documents, and includes the removal of the USTs, ensuring that remediatio~ park design, and construction activities meet the specifications required for the execution of the Washington State Department of Ecology Agreed Order. (Continued on Reverse) 8. RECOMMENDATION: TWO M0110NS: 1. } move to approve this Stage 1I Amendment in the amount o1'$322,430.85 to ensure that remediation and park design/construction activities are consistent with the elements specified in the executed Agreed Order and authorize the Mayor to sign this Stage II Amendment subject to City Administrative Policies and ?rocedu res 2. I move to approve Budget Adjustment No. 00-9, in order to provide the funding necessary to complete the Evergreen Park expansion project. 9. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: 10. NOTICE OF ACTION PULLED TABLED APPROVED DISAPPROVED___~~~D COUNCIL DIRECTIVE: DATE: '11. AGENDA BILL //AB00- 0q? 2. CLEARANCE COMMENTS: 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION (CONT'D) This Stage II ~ w~l bring the total commct amount to $494,616.85 and extend its contract life through completion of park development. As of March 1, 2000, the total amount spent bom Stage I contract amounted to $147,071.85 (reconciled by the Treasurer's Office). This provided a cash balance of$25,114.15, now being applied to Stage II. The attached Amendment to Commct, (Exl~'bit B) in the amount of $322,430.85 is required to cover expenses through the year 2000. (Cash Balance: $25,114.15 + Budget Adjustment: $322,430.85 = Parametrix Inc. Stage II: $347,545.00). The budget adjustment funds the project through completion. 5. IMPACT ON NON-PASSAGE: The detailed documents required to meet the mandates of the Agreed Order for remediation and park construction can not proceed. Without the budget adjustment, the project funding parameters remain undefined. 6. IMPACT ON STAFFING~ BUDGETS~ FACILITIES~ EQUIPMENT OR OTHER RESOURCES: Support f~"this project is absorbable within the authorized head count. The budget adjustment funds tlxis project to completiorr 7. RESEARCH SOURCES: { 99/70122_1.~} EXHIBIT "B" AMENDMENT TO CONTRACT Name of Project: EVERGREEN PARK PHASE II REMEDIATION & EXPANSION The City of Bremerton desires to supplement the agreement (Agreement) entered into with Parametrix, Inc., (Design Consultant) and executed on September 29, 1999. All provisions in the basic agreement remain in effect except as expressly modified by this Amendment. The changes to the Agreement are descn'bed as follows: Section 1, SCOPE: The Scope of Services is to incorporate attached Extn'bit A, Scope of Work For Evergreen Park Stage 1I, to the Professional Services Agreement and by this reference made a part of this Amendment. Section 2, TERM: The term ofthe Agreement is extended to December 31, 2000. Section 3, COMPENSATION: The total fees under the Agreement shall increase to $322,430.85. as set forth in the attached Parametfix Inc.'s, "Scope Of Work For Evergreen Park Stage II '. (Cash Ending Balance $25,114.15 + Stage II Amendment $322,430.85 = $347,545.00) PARAMETRIX INC. Date: BY: DIANE K. LENIUS, Bremerton Office Manager CITY OF BREMERTON Date: BY: LYNN S. HORTON, Mayor DEPARTMENTAL APPROVAL: ATTEST: CRIS GEARS, Director KATHLEEN L. MCCLUSKEY, City Clerk Parks & Recreation APPROVED AS TO FORM: GLENNA MALANCA City Attorney CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST REAL ESTATE EXCISE TAX FUND Requesting Department: ROOSEVELT TRUST FUND Adjustment Number: 00-9 IApproval Authority Required: I E-]Treasurer ["]Mayor ~ Fiscal & Budget [--~Council SOURCE OF FUNDS: USE OF FUNDS: Description Amount Description Amount SEE ATTACHED SCHEDULE SEE ATTACHED SCHEDULE NARRATIVE: This adjustment will provide for the remediation and construction of the Evergreen Park expansion on the properties aquired for that purpose on the South side of Smith Cove. Funding will be a combination of grant funding from the State Department of Ecology and lAC, a donation from the Rotary Club and City monies from the Roosevelt Trust and Real Estate Excise Tax funds. Department Head Signature Date DireCtor ST~na-tur-e' Date Treasurer Comments: ~ Recommended I-----I Not Recommended ' Treasurer's Signat~h'e,..._.___ Mayor Comments: [~ Recommended r---~ Not Recommended Ma~ ~/~/' yor's signature Date ' Fiscal & Budget Committee Comments: Approved ~ Denied Fiscal & Budget Committee Signature Date file=evergreen expansion 3/1/00 CITY OF BREMERTON EVERGREEN PARK EXPANSION REVIEW OF AVAILABLE FUNDING REMEDIATION PARK TOTAL PROJECT BUDGET 2,200,000 800,000 3,000,000 (Exponent - Sampley memo 9/8/99) FUNDING SOURCES: DOE GRANT (50% Match to Local Funds) * 1,100,000 1,100,000 lAC GRANT (50% Match to Local Funds) 300,000 300,000 ROTARY CLUB DONATION 100,000 100,000 NET TO BE PAID BY CITY 1,100,000 400,000 1,500,000 ROOSEVELT TRUST FUND AVAILABLE IN FY 2000 600,000 600,000 ADDITIONAL AVAILABLE IN 2001 150,000 150,000 SMITH SCHOOL PROPERTY SALE 150,000 150,000 REAL ESTATE EXCISE TAX FUND AVAILABLE IN FY 2000 ** 200,000 400,000 600,000 * Grant is not "in hand" initial $500,000 grant expired 12/31/99. *' This will reave approximately $480,000 available in this fund for other projects in FY'2000. EXHIBIT A SCOPE OF WORK FOR EVERGREEN PARK STAGE II INTRODUCTION Stage I activities for the Evergreen Park Phase II Expansion are nearing completion. The Stage I efforts have resulted in bid specifications for removal of Site structures, a preliminary design report and work plans for the removal of underground storage tanks (USTs) and installation of remedial actions. Stage II activities are necessary to complete final plans, specifications and estimates for construction of the Phase II expansion. As def'med in the Stage I - Scope of Services, the elements of work required for Stage II are: · UST/Soil/Light Non-Aqueous Phase Liquids (LNAPL) Remediation · Design of Institutional Controls · Groundwater Studies · Supplemental Surveying and Mapping · Plans, Specifications and Estimates for Park Construction · Construction Services In addition to these items, Stage II services will include project administration and additional permitting support. Parametrix has organized the work into four elements, which are discussed below: TASK 1.0 PROJECT ADMINISTRATION Objective: This element of work provides for level of effort and expenses associated with project management functions. Specific components of this work element will include resource allocation, contract management, cost control, schedule maintenance, project planning and documentation, quality control, subcontracting and subconsultant management, and financial tracking and reporting. _. Parametrix has established the following tasks for this element of work: City of Bremerton I PMX #90-1896- W2 Evergreen Park Phase II April 2000 EVERGREEN PARK SI'AGE H Rev. 2. doc tq Task lA Work Plan Revisions Objective: Parametrix will update our existing project work plan for Stage I activities to include information needed to monitor and guide Stage II activities. The existing work plan is a project-planning document that identifies the requirements and responsibilities for this project. It identifies specific roles and responsibilities for execution of each element of work, and presents project lines of communication and reporting responsibilities. Parametrix will update the work plan to discuss the engineering methods and standards that will be employed during Stage II activities. Assumptions: The work plan will be prepared during the first week following notice to proceed. Work Product(s): Project Work Plan. Cost: $I,348.00 Task lB Project Management and Coordination Objective: Parametrix' Project Manager will provide direct access to the City of Bremerton for specific consultation regarding the project scope, budget and schedule. This task will also provide for the necessary management functions related to resource allocation, staff management, cost control, routine project status reports, invoicing, record keeping, schedule maintenance, and other related functions necessary to deliver this project and achieve project milestones. Under this task, Parametrix will develop line-item invoicing to support the City's requests for allocation of grant funds. Parametrix will require several subcontractors to complete specific project activities and meet the City's goal for disadvantaged minority business participation. Subconsultants are anticipated for safety and health monitoring, archaeological services, architectural support, abatement support and remedial construction. Additional subconsultants may be necessary, based on progress of work and conditions encountered during data gathering and remedial actions. Parametrix will require level of effort and expense budget to implement subconsultant agreements, monitor subconsultant performance, process subconsultant invoices and manage increased risk associated with subconsultant performance. Assumptions: · Time for Parametrix' Project Manager to manage and coordinate the project. Effort for clerical, graphics and word processing support. City of Bremerton 2 PM.X #90-1896- W2 Evergreen Park Phase II April 2000 EVERGREEN PARK STAGE I1 Rev. 2. doc · Parametrix assumes four subconsultant agreements will be necessary during Stage II. ~Vork Product(s): · Routine telephone communications. · Client-requested documentation. · Subconsultant agreements. · Invoices and monthly reports. · Project scope, budget and schedule maintenance. Cost: $18,563.00 Task lC Meetings Objective: Meetings were successful and productive during Stage I at a frequency of one per month. Parametrix will prepare for and report on eight client meetings during Stage II. This will provide for one meeting per month during the majority of project work. Meetings will focus on presentation of work in progress and discussion of project action items. In addition to the client meetings, Parametrix will prepare, present, and report for two public meetings or stakeholder sessions. These meetings are expected to involve the presentation of the progress of work for community groups or City organizations. Assumptions: · The eight client meetings will be held at either Parametrix or City offices in Bremerton. · On average, three Parametrix employees will attend each meeting. · Community meetings will be in Kitsap County · Graphic production will be required for community meetings only and will be limited to modification of project materials. · Parametrix will not provide for mailings, advertisements, or facility rentals for the community meetings. City of Bremerton 3 P3/LY #90-1896- W2 Evergreen Park Phase 11 April 2000 EVERGREEN PARK STAGE ll Rev. 2.doc Work Product(s): · Meeting agendas. · Presentation materials. · Meeting summaries. Cost: $7,110.00 Task 1D Permitting Objective: Based on the findings of the permit coordination efforts completed during Stage I, the Corps of Engineers will require a Section 38 Nationwide Hazardous Waste Permit for construction activities occurring below mean higher high water (MHHW). For Evergreen Park, MHHW is 11.7 feet. For Stage II, permitting activities will include completion of the Biological Assessment, submittal of a JARPA and coordination with the Corps of Engineers and National Marine Fisheries (NMFS) necessary to secure federal permits for in water work. Permitting will involve responding to comments from NMFS and the Corps of Engineers on the Biological Assessment, coordination with the Corps of Engineers regarding changes to ESA protocols and collection of additional Site data, as may be required by the Corps or NMFS. Permitting will also include coordination with and response to other regulatory agencies providing input to the design and permitting process. This may include, but not be limited to, Washington Department of Fish and Wildlife, Bremerton Engineering, Bremerton Planning, Department of Health, and/or the Bremerton Kitsap County Health District. Assumptions: · One meeting with the Corps of Engineers in Seattle to resolve comments on the Biological Assessment and changes to the review protocols. · Two meetings with other regulatory agencies. · One visit with Corps representatives at Evergreen Park to discuss Park Expansion and improvement requirements. · One revision to the Biological Assessment. · Permits are required solely for the removal of the fueling pier and placement of shoreline controls below the MHHW line. City of Bremerto. 4 P~VLX #90-1896- ~[/2 Evergreen Park ?haae 11 April 2000 EI~'ERGREEN PARK STAGE 11 Rev, 2.doc Work Product(s): · Biological Assessment. · Corps Section 38 Hazardous Waste Nationwide Permit Approval. · Meeting summaries. Cost: $4,947.00 TASK 2.0 REMEDIATION Objective: Parametrix will direct remedial actions at the Site to meet the requirements of the Agreed Order and to conform with applicable, relevant and appropriate requirements for Site restoration. Remediation will consist of removing six USTs, the design and construction of monitoring wells, and an LNAPL investigation and assessment (if required). All remediation activities will be coordinated with the Department of Ecology. Task 2A Revise Plans Objective: Parametrix will revise the UST Decommissioning Plans (work plan, sampling plan, and health and safety plan) to incorporate comments from the City and Department of Ecology. The revised plans will serve as the basis for completing UST Decommissioning and waste characterization activities. Assumptions: · Only minor revisions are required. Eight copies of the plan will be prepared and issued to the City and regulatory agencies. WorkProduct(s): · Revised UST Decommissioning Work Plan. Cost: $2,087.00 Task 2B UST Decommissioning Objective: Parametrix will serve as the General Contractor for the removal of USTs, as described in the draft UST Decommissioning Work Plan. Parametrix will contract construction services, direct decommissioning activities, perform UST Site Assessment, characterize contaminated media for disposal and coordinate, on the City's behalf, for the disposal wastes generated during decommissioning activities. Decormnissioning and Site Assessment activities are described in detail in the attached UST City of Bremerton 5 PMX #90-1896-W2 Evergreen Park Phase 1] April 2000 EVERGREEN PARK STAGE II Rev. 2. doc Decommissioning Work Plan. All work will be performed in accordance with the requirements of WAC 173-360 and the Agreed Order. Specific components of this work will include the following: · Directing UST Decommissioning and backfill. · Completing UST Site Assessments, including sampling, analysis and reporting. · Characterizing and coordinating disposal of wastes. Assumptions: · Decommissioning includes the removal of five 4,000 gallon tanks, one 8,000 gallon tank, and the hydraulic lift in the Brem Air Building. · The majority of excavated material may be used as backfill to the excavation and only limited off-site disposal of petroleum- contaminated soil is required. The cost estimate assumes 1,000 tons of petroleum-contaminated soil will be disposed off-site. Actual quantities may vary depending on conditions encountered and Ecology requirements. · Contaminated soil may be disposed at Olympic View Sanitary Landfill. · Contaminated liquids may be disposed at the Bremerton Waste Water Treatment Plant. · Sampling and analysis requirements are consistent with the UST Decommissioning Draft Work Plan prepared by Parametrix in February 2000. · Less than 1,000 gallons of residual product will be removed from USTs prior to decommissioning. · The cost estimate is based on 1,200 cubic yards of fill material to complete Site restoration. Actual quantities may vary based on excavation requirements. Work Product(s): · A clear and restored Site, free of tanks. · Disposal documentation. Cost: $96,456.00 City of Bremerton 6 P3/L¥ f~90-1896- W2 Evergreen Park Phase J] April 2000 EVERGREEN PA RK STA GE I1 Rev. 2. doc Task 2C Reporting Objective: WAC 173-360 requires a UST Site Assessment be performed and a report submitted any time a UST is permanently removed from service. Parametrix will provided a certified Site Assessor to perform and report on the removal of the USTs. Assumptions: · UST Site Assessment Report will follow the UST Site Assessment Checklist. · One report will be prepared describing the closure of all tanks. · The Site Assessment and associated report will be consistent with "Guidance for Performing UST Site Assessments and Site Checks" ECY 91-52. Work Product(s): · UST Site Assessment Report. Cost: $10,123.00 Task 2D Disposal Coordination Objective: Parametrix will coordinate the temporary accumulation, maintenance, security, and final disposition of contaminated wastes generated during UST Decommissioning, well installation, and well sampling. Wastes will consist of contaminated soil, contaminated groundwater, rinsate from equipment and personnel decontamination, and contaminated sampling and safety equipment. Coordination will consist of sampling materials and identifying alternatives for disposal. Parametrix will provide written documentation to the City identifying the wastes characteristics and the appropriate disposal rules that apply to specific wastes. Parametrix will assist the City in identifying disposal companies or vendors as needed to secure the final disposition of remediation wastes. Assumptions: · The City is ultimately responsible for waste disposal and will provide signature for all manifests. · Wastes may be accumulated and temporarily stored on-site. · No new facilities are required for the accumulation and temporary storage of wastes. City of Bremerton 7 PM,'( #90-1896- }V2 Evergreen Park Phase Il April 2000 E VERGREEiV PARK ST.4GE Il Rev. 2. doc Work Product(s): · Disposal manifests. · Laboratory reports. · Disposal records and weigh tickets. Cost: $4,435.00 Task 2E Light Non-Aqueous Phase Liquids (LNAPL) Investigation Objective: Parametrix will perform this task only if significant quantities of Phase- separated liquids are encountered during tank removal. During UST Decommissioning and groundwater monitoring activities, Parametrix will evaluate hydrogeologic conditions for the presence of LNAPL, which occurring as "phase separated liquid" floating on groundwater. At the completion of these activities, Parametrix will prepare a technical memorandum regarding the necessity and/or practicality of "active" remedial measures to remove or control LNAPL. The memorandum will identify the current understanding of LNAPL occurrence, and thickness and provide recommendations and estimates for recovery or control of LNAPL, and associated costs for implementing remedial actions to remove LNAPL. Remedial actions will be implemented based on acceptance of the remedial action approach by the City and Ecology. Assumptions: · No sampling and analysis other than that described in this scope of work will be performed. · No detailed remediation designs will be prepared as part of this scope of work. · One 4-inch monitoring well ~vill be installed for LNAPL monitoring and extraction. Work Product(s): · LNAPL Assessment Report. Cost: $11,842.00 City of Bremerton 8 PM.'( #90-1896-W2 Evergreen Park Phase 1I April 2000 EVERGREENPARKSTAGEII Rev. 2. doc tx. Task 2F Monitoring Well Design/Installation Objective: Parametrix will design and direct the drilling, installation, and development of four groundwater monitoring wells. The wells are intended to provide monitoring points for remediation performance and compliance monitoring activities performed by the City. This task will include reviewing existing data; and selecting, locating, and designing the monitoring wells. Parametrix will prepare plans and specifications and competitively procure drilling services. The drilling contractor will work directly for Parametrix. Plans will include methods for evaluating and coordinating the disposal of investigation-derived wastes (soil cuttings and purge water) and the survey of completed wells. Parametrix will coordinate with the Department of Ecology and the construction manager during the well location, design and installation activities. Assumptions: · City will provide for disposal of all wastes generated during drilling including purge water and contaminated soils. · Well drilling, installation and development will be conducted in accordance with the Interim Action Work Plan and Engineering Design Report (Exponent 1998) and WAC 173-160/162. · The location and design of monitoring wells will be determined based on existing information. Well locations, drilling methods, and design criteria will be provided to the City and Department of Ecology for review prior to construction of the wells. · Parametrix will collect one soil and one groundwater sample for chemical analysis to support disposal evaluation. · Parametrix will construct four 2-inch PVC wells to 35 feet with 15 feet of screened interval. Well installation will be performed using Level D personal protection and will require no more than four days to complete. Work Product(s): · A technical memorandum presenting the location, design criteria, drilling method, and associate rationale for each monitoring well. This memorandum will be presented to the City and Department of Ecology for review and concurrence. City of Bremerton 9 PM)( #90-1896- W2 Evergreen Park Phase H April 2000 EVERGREEN PARK STAGE II Rev. 2.doc ~ · A well installation report that includes a description of well drilling and construction activities, materials encountered, boring logs, well construction reports, disposal documentation and survey information. · Updated base map showing the location of monitoring wells. Cost: $19,278.00 Task 2G Groundwater Monitoring Objective: Parametrix will collect groundwater samples from each new well and monitor groundwater elevations quarterly for one year. Parametrix will conduct sampling using standard operating guidance issued by the U.S. EPA and U.S. Army Corps of Engineers. Groundwater samples will be submitted to an accredited laboratory for analysis of polyaromatic hydrocarbons and filtered metals using EPA Methods 8270C and 6010, respectively. Parametrix will utilize the existing field sampling plan prepared by Exponent as the basis for sampling and analytical protocols. Following receipt of each analytical report, Parametrix will prepare a brief data report presenting the results of chemical analysis and basic groundwater flow conditions. The final report will contain recommendations for modifying the groundwater monitoring program. Assumptions: · Work will include only three sampling events. Initial sampling and analysis will occur during well installation activities. · Analysis will be for NWTPH-Dx, NWTPH-Gx and Anions as described in the Interim Action Work Plan. · One quality control sample will be collected during each sampling event. · No characterization of tidal influences or hydrologic parameters will be performed. · Each sampling event will require only one day. · The City is responsible for disposal of all wastes generated during sampling. · Sampling will occur at five locations; four monitoring wells and the LNAPL well (refer to Task 2E). City of Bremerton ! 0 PMX #90-1896- W2 Evergreen Park Phase 11 April 2000 EVERGREEN PARK' STAGE I1 Rev. 2.doc ~ (o Work Product(s): Four quarterly reports presenting iso-concentration maps, potentiometric maps and summary data tables. Cost: $15,083.00 TASK 3.0 PLANS, SPECIFICATIONS AND ESTIMATES Objective: Parametrix, in conjunction with specialty subconsultants will prepare final engineering plans and construction documents for the Phase II expansion. This will include design of park requirements, relocating Sheldon Boulevard and requirements for capping the contaminated areas and constructing institutional controls as specified in the Agreed Order. Plans and specifications will be developed based on the existing 30% design set and engineering report and input received from review agencies. Parametrix will prepare a 60% and 90% design package to the City for review and comment. We will prepare the 90% design package for review by all project stakeholders. The package will consist of approximately 35 to 40 plan sheets at 1"=30'. The plans will include site grading and drainage, utilities, pavements, shoreline armoring, demolition, landscaping, expansion and improvements to Sheldon Boulevard, and architectural requirements for the project. This work will also include coordination with Puget Sound Energy regarding the removal of existing power poles located along Sheldon Boulevard. The 60% design package will incorporate comments received from review of the 30% submittal and design report. Parametrix will provide for a workshop review session of the 60% plans with City Parks and Recreation and Engineering Departments. At each submittal stage, Parametrix will provide the City with an Engineer's estimate of probable cost for construction. This work will not include design of "active" remedial measures needed to mitigate LNAPL, groundwater, or soil remediation. These requirements, if necessary, will be addressed under separate scope elements. Assumptions: · The preliminm2~ design criteria established in the 30% design report are acceptable and new design concepts not included in the schematic design or engineering report will not be introduced. · The City will provide contractual and "front-end" material for bid specifications. · Parametrix will prepare 10 plan sets (five full size and five half size) for submittal at the 60% review and again at the 90% review. Parametrix will prepare 20 complete sets (all full size) for the final PS&E submittal. Ci~ of Bremerton 1 1 PM)( #90-1896- W2 Evergreen Park Phase H April 2000 EVERGREEN PARK STAGE I! Rev. 2.doc Parametrix is able to reuse, with only minor modifications, the existing design elemems, drawings, and specifications for Phase I features applicable to the Phase II design. · Specifications will be prepared in CSI format. · Sheldon Boulevard will be expanded to a 30 feet driving surface. ~Vork J>roduct(s): · 60% design submittal including plans specifications and estimates. · 90% design submittal including plans specifications and estimates. · Final bid package for park construction. · On workshop for review of the 60% submittal. Cost: $121,166.00 TASK 4.0 CONSTRUCTION SERVICES Objective: Parametrix will provide engineering, architectural, and environmental assistance to the City, as requested, to support construction activities. Construction contracts are expected for the Building Removal and Site Preparation, and Evergreen Park Phase II Construction. Archaeological services will be required to support the remediation and park construction activities. Parametrix assumes the City will provide for the day to day management and inspection of construction activities. Task 4A Building Removal and Site Preparation Objective: Parametrix will provide engineering and environmental assistance during completion of the Building Removal and Site Preparation contract. Parametrix will respond to Contractor requests for information (RFIs), assist in defining the extent and necessity of change requests from the Contractor, and assist the City in resolving unexpected conditions that may be encountered during this contract. Assumptions: · Parametrix will attend two construction meetings. · Parametrix will respond to four requests for information from the Contractor. · Parametrix will assist in negotiating up to two contract change requests. City of Bremerton 12 PMX #90-1896- W2 Evergreen Park Phase II April 2000 £VERGREEN PARK STAGE II Rev. 2.doc 2 ~ · The City will provide day to day contract management and construction assistance. · Additional sampling of asbestos material and/or lead paint is not included in this scope of services. Work Product(s): · Written evaluation, response, and recommendations on change requests and RFIs. · Meeting notes and summary from construction meetings. Cost: $2,229.00 Task 4B Park Construction Objective: Parametrix will provide bidding assistance, attend pre-bid and pre- construction meetings, assist in responding to pre-bid inquiries, assist with the preparation of contract amendments, and provide engineering, architectural, and environmental assistance during construction of Evergreen Park Phase II. Construction assistance will be provided as requested and directed by the City. Assumptions: · Parametrix will attend four construction meetings, including pre- bid and pre-construction meetings. · Parametrix will provide 16 hours per month during construction to respond to Contractor RFI and change requests. · Parametrix will provide 40 hours for bidding assistance and project close-out. Work?rod~tct(s): · Written evaluation, response, and recommendations on change requests and RFIs. · Meeting notes and summary from construction meetings. Cost: $24,013.00 Task 4C Archaeological Construction Monitoring Objective: To address concerns expressed by the Suquamish Tribe, archaeological monitoring will be conducted during UST Decommissioning activities, monitoring well installation and during intrusive construction activities. This effort is for monitoring and identification purposes only. Should archaeological deposits be identified, which may be significant, an City of Bremerton 13 PMX ti90-] 896- W2 Evergreen Park Phase ]] April 2000 EVER EN 2. doc q additional phase would be proposed. Monitoring tasks will include the following key elements: · Pre-Construction Meetings. · Review of Specifications and Bid Documents. · Field Monitoring of Intrusive Activities. · Report Preparation. Assumptions: · Work related to archaeological mitigation is not included in this scope of work. · Archaeological work will be performed in accordance with the expectations and guidance provided by the Suquamish Tribe, transmitted to the City in January 2000. Work Product(s): · Field notes and copies of reference documentation. · A report of findings for submission to the Washington State Office of Archaeology and Historic Preservation. Cost: $8,865.00 Ci.ty of Bremerton t 4 PMX #90-1896- W2 Evergreen Park Phase II April 2000 EVERGREEN PARK STAGE 11 Rev. 2. doc .5o EXHIBIT B COST ESTIMATE TOTAL LABOR SUB. EXPENSE TASK NO. AND NAME COST COST COST COST PROJECT ADMINISTRATION Task lA: Work Plan Revisions $ 1,348 $ 1,172 $ $ 176 Task lB: Project Management and Coordination $ 18,563 $ 18,298 $ $ 265 Task 1C: Meetings $ 7,110 $ 6,780 $ $ 33o Task 1D: Permitting $ 4,947 $ 4,846 $ $ 101 TOTAL FOR TASK1 $ 31,968 $ 31,096 $ - $ 872 REMEDIATION Task 2A: Revise Plans $ 2,087 $ 2,043 $ - $ 44 Task 2B: USTDecommissioning $ 96,456 $ 7,012 $ 88,385 $ 1,059 Task2C: Reporting $ 10,123 $ 4,555 $ - $ 5,568 Task 2D: Disposal Coordination $ 4,435 $ 2,548 $ - $ 1,887 Task2E: LNAPLInvestigation $ 11,842 $ 7,912 $ 3,754 $ 176 Task 2F: Monitoring Well Design/Installation $ 19,278 $ 6,028 $ 11,550 $ 1,700 Task 2G: Groundwater Monitoring $ 15,083 $ 7,350 $ $ 7,733 TOTAL FORTASK 2 $159,303 $ 37,448 $103,689 $ '18,167 PS&E Task 3A: 60% Submittal $ 36,167 $ 35,496 $ $ 671 Task 3B: 90%Submittal $ 68,081 $ 34,924 $ 31,680 $ 1,477 Task 3C: Final PS&E $ 16,918 $ 14,268 $ $ 2,650 TOTAL FOR TASK3 $121,166 $ 84,688 $ 31,680 $ 4,798 CONSTRUCTION SERVICES Task 4A: Building Removal and Site Prep. $ 2,229 $ 2,158 $ - $ 71 Task 4B: Park Construction $ 24,013 $ 23,792 $ - $ 221 Task 4C: Archaeological Construction Monitoring $ 8,865 $ 218 $ 8,642 $ 6 TOTAL FOR TASK4 $ 35,107 $ 26,168 $ 8,642 $ 298 TOTAL $ 347,545 $ 179,400 $144,010 $ 24,135 City of 8remerton Evergreen Park PMX #90-1896-W'2 Stagell budget estimate rev 2.xls - Task Totals 1 4/5/00 2.'49 PM AGENDA BILL BREMERTON CITY COUNCIL 1. SUBJECT: SR 304Transportation Improvement FOR AGENDA OF: April 19, 2000 Project: Supplemental Task Assignment With ORIGINATING DEPT: Public Works & Utils State Department of Transportation for ORIGINATOR: R. Witt, City Eng.~x~,~ Washington Right of Way Services DATE SUBMITTED: April 10, 2000 2. CLEARANCES: (Co .mment on back if necessary) 3. EXHIBITS: ~'~a~.~ [lJ~/~ ~., 1. Location Map Y't~~~~s~~~//~ff~ J~ ~La--//?r~e~ 2. Task Assignment 3. Agreement For Aid With WSDOT .~Treasurer ...,g~:.il ~Fis~l~_~ Budget Committee Councif~ration~ Committee ENDORSEMENT~ INFORMATION [] APPROVED BY COUNCIL PRESIDENT FOR SUBMITTAL: / · MAYOR " .L COUNCIL PRESDENT ~ z:~_.-~~~ 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: The City has an Agreement for Aid with the Washington State Department of Transportation (WSDOT) which provides for WSDOT staff to provide land acquisition and related services on City projects. City staff have negotiated a Task Assigmnent to that agreement for WSDOT Real Estate Services (RES) staff to provide right of way acquisition and relocation services for the SR 304 Transportation Improvement Project: Navy Yard Highway Phase, Section 1, Porter Street to Charleston Beach Road/Missouri Gate Intersection. WSDOT RES was selected because of their familiarity with the project and with acquiring property in accordance with Federal Highway Administration requirements. The estimated not-to -exceed cost of this work is $190,000. Staff recommends approval of the Task assignment 8. RECOMMENDATION: That the City Council authorize and direct the Mayor to execute the attached Task Assignment for WSDOT Real Estate Services on the SR 304 Transportation Improvement Project-Navy Yard Highway Phase Section 1, Porter Street to Charleston Beach Road/Missouri Gate Intersection. 9. RESPONSIBLE OFFICIAL: Director Pub Wks & Util ENFORCEMENT OFFICIAL: Director Pub Wks & Util EXPIRATION DATE: REVIEW DATE: 10. NOTICE OF ACTION 9 B PULLED [] TABLED [] APPROVED [] DISAPPROVED [l AMENDED [] COUNCIL DIRECTIVE: (OVER) 11. AGENDA BILL NO.: 0C) - I(~ 2. CLEARANCE COMMENTS: 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION - Continuation 5. IMPACT ON NON-PASSAGE: Right of Way will not be acquired in a timely fashion, delaying the project construction. 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT AND OTHER RESOURCES: Staffing: 40 staffhours for administration of the agreement. Budget: This project is included in the 2000 budget as part of the Arterial Street fund and sufficient funds exists to do this work with the additional funding the City will receive from other funding sources. The City will be receiving funding from the Federal Highway Administration and the State Transportation Improvement Board. Facilities/Equipment: No impact. 7. RESEARCH SOURCES: . / / .,... .l ~ - ~ 7 . · '~..: .' . './ / `N `N `N ,r' ~x . ~ 'Nj - -- ~/ x,"N' '. ",~./% / t . `` x -. . / / ,.. / ~, ' -/, ~ ~ / " '- .... ", ',--~,, -'// ~ : ~'-.,. '",..~ - · ,: ;, ,,',-,./~/ ,,-. ~',: '.r ~,' ~,.,..,'% / ., ,,. ,, ,, , .., x w ' ~ I ~-, -_ ~. ~ . ~ / / ~.; . '.,. x. ~ / ~.~ ~ '. '~..2 /,/ N; /' ~ " . ~¥.'"' ': / x ~ · x -- //.~ '- ' / / , ~ 1! I ~ ,' ~. " -~../ ' :... N. ~ k ~ -".' . . ;// /'... N,~f - - x" .' '. '/. "-, ~t '~. " .,.N '.. ; t~..k . .... '., /,, · ~' '-- / ' ',,'x N '". ',O,/.2,,/ "~' ' '"" ~4; s N / -' /N.' ``, ,, <.., "~., ,~' " ,," .', '" i x'-~ ' ~ / x '?-. '-- ' "x ".. x. //., ,. 'x "'/ " %' x, '~ /~ } ~ Nx-'' '~..("'b / /. ~. x.'-./' - .~ ,,. ' ,.' ':.'/ dx ~,,' ~, > / t~ /-'- " /" ~ ".. , x'N" ~. ./ d.'-.xN~ x.'./~×~, \... x / / /.N .. ~. x / z .' ". .-..:..7... - ; ,..,,:.. ,,-.. , t,r', ~,.-.., .'-.,~ . / ./2 ,'N ; >,"\~/ // ~? "'< /^'K',. ',-./ ;,.'>~ { ',.'"" //' ',f ./~"`N' 'x //. ~' ', ,-... _ ,~.--!, -~ ...: '."...,' .,'. .' - . / :'/ .N .., ..: x.x. :" .' c"...... V'/ '.,-. ~'-..~' ' '. x ." ~' ,/ ~, !/ .'.N".N..," / '" "' · ..... / / N'.. '/ '.,z / ~."../'`N/ ./,".,;" 7; ,'.",~,..'~ . . ,, ~. :, ;..%, . .~,. .,.. .... ~., . '/ ',.-.. ./,,..O -.,' d'`N~ / - ' -t , / ,' ~ ~ .,~;tk.xx;, ,- /x,..,., -. L.~.5 ~. ' - "' "--~ ///? ".," / , / '.. ' · ' , ~ ,k k. ,/,' '~ "" N. , '"' / ' ' ",. ~ "7 /,. '. ,. ~'~ / / '.....,'~ / . ' ' ,O <' > ,42 - .- , .... ....,., ., . ,.. .... --.2. ,, ~% -. . ' , --, ...-. /. / .. - ' ,, ..... ~'.--..'. _. k/ _'. . .. _ '. ' ",. ' '.~/f'~_/../" ,. , ' _ - . / ,. z..' / , ' ', ' ' ' ' "'" r" ~ '~, "-' ' -"' · / ............ ' , Jt ,',/.',.' d"' : '.'i ! ,' ~ ' ' // R 304 Ki~-C~Ap COUNTY ?.~-/x .. ~_j - - ' --" i \ ..... ~ ~ __..~.~ ,,, ~....~ ,. ,_. ~, · .- . ~-- ~.- - _ ~-. . ..... -_-=- ~- .,'.' . ,/.' .~, - ........ ~ ' ,' ,' ,'-"-7 -.7 'T.--"7 .,~ ,'- ,' '.' ,' ,' ,' .~Z'~ -' ' - - * ................. 7R-'. t /.'/ ., o-0'~,. '" _ . / -''- .... -.. ....... .x_~,...¥.',,) ..... ~, ~:'~-,~ .~:-~.~, .. ~.--'.....' ,./ ' ACQUISITION AREA ~ ' -~';:-- ....... '-: , '\ ' - * .......-. -' , 'Z.~ - _ _.. .~-- ......... '-.\N /',..,/x' ,"/ ~?:,/ '"'*,, "., // "'/ /' " " .. ~,.,., ,.,k'< , , " . N,"- '.,2 ,/,/ ,/"" ~:,,., ., w 'N. . 'k, " _ _. -..,-,,...,.-{. , ....,...,- :.,7 ' .,.,,,.. / RIGHT OF WAY ACQUISITION/EASEMENTS NEISCALE EXHIBIT 1, ROADWAY LAYOUT ~ PROPERTIES OF PARTIAL OR TOTAL ACQUISITION REVISIONS a~ ....... CITY OF 13REMERTON ....... t .... DEPARTMENT OF PUFJLIC WORKS & UTILITIES SR304 TRANSPORTATION IMPROVEMENT PROJECT -- ,r~orsr.~/~co~o~ctr ENGI~NEERING DIVISION RIGHT 0F WAY ACQUISITION/EASEMENTS SCALE D~,,.~ .o. ~-. m, s".~- 0~ "~ ~ ~, EXHIBIT 2, AFFECTED PARCELS Task Assignment Pursuant to Paragraph II-A of Government Agreement for Aid, GCA-0146 Task: TA No: Project Title: SR 304, Transportation Improvement Project - Navy Yard Highway Phase Section 1, Porter St. to Charleston Beach Rd./Missouri Gate Intersection Task Description: The City of Bremerton (City) is contracting with the Washington State Department of Transportation, Olympic Region, Real Estate Services (RES) to provide appraisal, acquisition, relocation, and limited property management services in acquiring nineteen parcels on the above titled project. It is anticipated that work will commence on or around May 1, 2000 and will be completed by June 30, 2001. Billings for work will be based on actual costs incurred by the WSDOT. It is estimated that actual costs for the above described work will not exceed $190,000. Any costs for RES services beyond $190,000 will require additional written authorization from the City. Payment under the contract will be made on the basis of billings for work satisfactorily completed but not more often than once per month. The City of Bremerton will provide: · Right of Way and necessary Engineering and Design Plans conforming with local agency guideline requirements. · Environmental Assessment. · Approval of Offers to Purchase · Approval for any Administrative Settlements. Relocation appeals which will be heard by an independent qualified arbitrator after consultation with Brad Thomas, WSDOT Assistant Director for Relocation Program, in accordance with WAC 468-100. · Engineering support. · Payment of all RES workforce charges incurred for the project, including Contracts of Service. · Payment of all acquisition settlement amounts, title clearance fees, and relocation benefits. · Property Management Services including lease management and clearing of right of way except that Real Estate Services will establish leases with tenants. Real Estate Services will provide: Title reports and updates. · Appraisal Services: All real estate valuation work necessary for the project, including Project Funding Estimates, Project Sales Data Book, Administrative Offer Summaries, Real Estate Appraisals and Appraisal Reviews. · Acquisition Services: Negotiation with property owners including preparation of offer letters, correspondence, diaries, legal documents, vouchers, clearance of title encumbrances as set forth in Chapter 8 in the WSDOT "Right of Way Manual", and processing of documents for recording. 3{0 GCA - 0146 Task Page Two · Any necessary condemnations. · Relocation Services in accordance with the Uniform Relocation Assistance and Real Property Acquisition (Chapter 468-100 WAC) including all displacee contracts, letters, correspondence, diaries, legal documents and vouchers required. · Property Management Services limited to the extent of establishing leases with tenants. · Assistance with public relations and interagency cooperation. · Secure and manage any subcontractors/consultants in support of this Task. · Monthly written report on right of way acquisition process status. The undersigned agree to the conditions and responsibilities set forth therein and hereby agree to provide these services in the manner described in the previously referenced GC 0146 Agreement. Submitted this ~ day of ,2000 City of Bremerton Washington State Dept. of Transportation Lynn S. Horton M.R. Leitch Mayor Manager, Olympic Region R. E. Services Department of Approval: r.,o t-~W. EugeneSampley, Director Public Works & Utilities Appro~ved as to form: · G~en~a L.'-Malanca, City' Attorney Attest: Kathleen McCluskey, Director Administrative Services Washington State Department of Transportation GOVERNMENTAL AGREEMENT ORGANIZATION AND ADDRESS FEDERAL EMPLOYERSi C__I_T_Y. OF BREM_E_R~ON ~DNUMBER FOR AID -. DEPT OF PUBLIC WORKS & UTIL. 3027 OLYMPUS DRIVE 9/ ~4YEP/~ / WORK BY STATE--ACTUAL COST BREMERTON, WA 98310-4799 AGREEMENT NUMBER DISTRICT NUMBER LAND ACQUISi~ON, RELOCATION, AND RELATED SERVICES This AGREEMENT, made and entered into this "1 ] t-h day of .T'~ t v .... 19 ? ~ , between the STATE OF WASHINGTON, Department of Transportation. acting by and through the Secretary of Transportation, hereinafter called the 'DEPARTMENT," and the above-named organization, hereinaJter called the 'AGENCY.' WHEREAS. the Uniform Relocation Assistance and Real Property Acquisition Policies Act o! 1970 (Pt 91-646.84 Stat. 1894) amended by Uniform Relocation Act Amendments of 1987 (PL 100-17, 101 Stat. 246-2~6) as implemented by the United States Department of Transportation (49 CFR 24). Chapter 8.2.6 Revised Code of Washington (RCW), and Chapter 468-100 Washington Administrative Ccde (WAC) promulgate<J by Washington State Office o! Community Development (OCD), ail of which are hereinafter referred to as the REGULATIONS, establish a uniform policy for the expedient and consistent treatment of owners subiected to land acquisition practices and provide for the fair and equitable treatment of persons displaced in connection with or as a result of public works programs or projects of a State agency or local public body; and WHEREAS. the AGENCY may propose to acquire or to administer the acquisition of real property in connection with public wcr~s programs or projects which may necessitate displacement of an individual, a lamiiy, business, farm, or nonprofit organization; and WHEREAS. the DEPARTMENT has an established organization to complete project impact studies and to conduct land acquisition property management and relocation assistance programs in compliance with the REGULATIONS and is empowered to provide such services pursuant to Chapter 39.34 RCW; and WHEREAS, the DEPARTMENT, in accordance with its policies does not desire to pedorm services for a public agency by entering into or otherwise interfering with competitive bidding by private enterprise in response to advertisement or solicitation by such public agency; and WHEREAS, the AGENCY, in support of said departmental policies, assures the OEPARTMENT that the AGENCY's assignments and/ or requests for services under this AGREEMENT will not result Irom bidding, negotiation, or other competition involving private enterprise; and WHEREAS, the AGENCY may desire to obtain such services from the DEPARTMENT and the DEPARTMENT is willing to furnish such services to the AGENCY, and both deem it in the interest of the public to enter into this AGREEMENT; NOW, THEREFORE. jr) c~nsJderatJon of the stated premise and in the irmerest of providing e;~pedJent fair, equJlable, and unitorrr treatment of land owners and persons to be displaced by proposed land acquisition proiects and pursuant to RCW 8.26.120, the parties hereto agree as tollows: IN WITN ESS WHEREOF, the p.~ r~ies hereto have executed owner, when required by the REGULATIONS. this AGREEMENT as of the date first above written. B. The AGENCY shall furnish the DEPARTMENT with ail I .. information which has been compiled by or is ava[able to the GF_.NERAL AGENCY concerning the property to be affected by each particular project. Such informer, ion shall include, but nat be A. The DEPARTMENT shall, ta its ma~ximum =hility, provide limited to. alist identifying each property affectsd bythe project the AGENCY with impact study, a43praisai review, a::quisitk3n, by parcel number, a t~hulation of improvements on each relocation assistance, or property management services property, the geographical location and bauncl~Jes of each described hereinafter, ail in accordance with the a~opropriate property, and a description of how the project affects e~..h elements of the depalment's operating requirements set forth prepare/. The AGENCY shall furnish the DEPARTMENT in the departmental publication M26-01 (HW), Right of Way c~pJes of plan sheets showing limits of parcels, rights to be Manual. except where specific 'operating requirements are acquired, and sufficSent engineering data t~ develop legal otherwise des~ibed herein. Ali such requirements shnllcc~nform desct~3tJans. to the REGULA'I~ONS. C. The DEPARTMENT shall furnish ail labor, m=te~ais, 13. The normal workload of the department shall have priority sul:~lies, and incidentals necessary to complete the work over any work performed under the AGREEMENT. The work assigned by the AGENCY and shall furnish ail information performed under this AGREEMENT shall be pursued with care necessary' to the canduot of a land acquisition program. and diligence, ma~ing every effort to recognize pertinent schedules of the AGENCY. The DEPARTMENT shall promptN O. The DEPARTMENT will az its discretion and upon written notify the AGENCY of any hardship orother inability to pedorm request from the AGENCY furnish the following as required: under th[s AGREEMENT including postponement of the agency's work due to priority given to the department's work. Impa:I Studies: Impact studies shall be made ~nd reported in wr~en na~-ative addressing potential influences by a program C. This AGREEMENT may be increased or decreased in ar projeCtonlandecanomiosorl~ndusefactors, disptacement/ scope or. character o! work to be performed if such change relocation factors, acquisition costs, end reioc.;~fion plans, ~s becomes necessary, but any such change shall be requested. accomplished by written agreement and executed by ail parties to said AGREEMENT. Appraisal: Property shall be evaluated and value conctusions reported to conform with departmental operating requirements. [3. The AGENCY shall indemnify and hold the DEPARTMENT Any request by the AGENCY for court preparation and testimony and its agents, employees, and/or officers harmless lmm and will be a separate work assignment request under this shall process and defend at its own expense any and ail ciaims, AGREEMENT and shall be submitted to the DEPARTMENT demands, suits at law or equity, actions, penalties, losses, 'in a timely manner to provide not less than ninety (90) days damages, or costs, of whatsoever kind or nature, brought notice in advance of any expected cour~ appearance. against the DEPARTMENT arising out of, in connection with, or incident to the execution at this AGREEMENT andJor the AGENCY performance or failure to perform any aspect of this Appraisal Review: Appraisal reports shall be reviewed to AGREEMENT to the extent allowed by I~w. conform with depa.,lmental operating requirements for valid~/ of value conclusions provided such reports ~re acx=3mpanied by a copy of the appraiser's c==ntract and provided thai. the II AGENCY (or its agent) has determined that such reports WORK ASSIGNMENT/REQUEST a43pe~r to comply with the agency's procedural requirements and include adequate description of the property appraised A. Specific assignments shall be made in writing to the and the interest to be acquired and appear to include adequate DEPARTMENT by the AGENCY. The AGENCY shall make data supporting said conclusions. The AGENCY shall be such assignments before any negotiations for property responsible for obtaining any necessary replacements for acquisition and before any discussion o.f price with the property unacceptable appraisal reports or forobtaining any substantive revisions of inadequate reports where such reports were respond to and assist the AGENCY wkh an appea~ as furnished to the OEPARTMENT by the AGENCY. relocation assistance benefits fi~ed by an aggrieved disptacee; however, the AGENCY shall remain responsible for any Acquisition: Every reasonable elfin'will be made to acquire al=poJntment of a hearings officer, conducting hearings, real property by negotiations in accordance with the maintaJning records thereof, andranderingofthefinaldecis~n REGULATIONS. The DEPARTMENT shall attempt to acquire cd the AGF_NCY. within the project limits without commencing all property * ' condemnation proceedings. Awrittanotferwiilbepresentedto Property Management: F, jfective management of agency each owner at the time price is first discussed for the property, controlled properties will be provided in the name of the The offerwiilbe documented and retained as parto~the parcel AGENCY in conformity with departmental operating file. Irtdividuai paroe~ diaries wil~ be maintained containing requirements. adequate wdtten records of the negotiations including, but not limited to, the fo~k3wing: E. At the completion of the project the DEPARTMENT will, either, at its discretion or upon written request by the AGENCY, 1. Date and place o! contacts: turn over to the AGENCY all records including al=praisal and 2. Persons p~esent; appraisal review reports, acquisition, relocation assistance, and property manacjement records pertinent to the work 3. O~fers made (actual dollar amount); pedormed by the DEPARTMENT. 4. Counter offers made; 5. Reasons settlement could not be reached. PAYMENT Each request by the AGENCY shall specify the n~e the grantee in whose name the property is to be conveyed. The The DEPARTMENT shall be paid by the AGENCY for 0EPARTMENT shall provide the'AGENCY with deeds to all completed work and for services rendered under property acquired and. wherever possible, instruments to clear AGREEMENT as provided hereinafter. Such payment sha~l be encumbrances cd title trom those deeds. The DEPARTMENT tull compensation for work performed or services rendered will provide information leading to clearing of encumbrances andfor all laicx3r, materials, supplies, and incidentals necessary which the C)EPARTMENT cannot clear without legal action, to c~mplete the work. The DEPARTMENT acknowledges and Upon completion of a review of each acquisition by the agreesthatonlythosecostsactuallyailocabietoaproject shall DEPARTMENTs Title Section. all instruments and materials be charged to such proiect. pertaining thereto will be provided to the AGENCY. Clearing remaining encumbrancescdtitle and making the actualpayment A, The DEPARTMENT shall be reimbursed in tull by the for the property st~al~ be fha responsib'~lity o~ the AGENCY. AGENCY for its direct and related indirect costs accumuiatec Should it become apparent ~hat negotiations for attempted in accordance with its current accountin§ procedures. acquisition have reached an impasse and sufficient time has elapsed for a property owner to make a decision, the DEPARTMENT will, either at its discretion or upon written B. Partiat payments will be made by the AGENCY request by the AGENCY. submit to the AGENCY a receipt o~ the AGENCY of billings from the DEPARTMEN] condemnationreportthatwiilcomainasummaryofnecjodations, Billings will not be more frequent than one per month. It i amounts or' counter offers, ii' any, and other historic dai:a agreed that payment of any particular claim will not constitu' relative to such attempted acciuishion. The actual i`iling of` agreement as to the appropriateness of any item and that condemnation and subsequent litigation shall be the the time of final billing ail required adiustments will be mad responsibility of the AGENCY. C. Upon termination of this AGREEMENT as provided Relocation Assistance: Relocation assistance services shatl Section VI. the DEPARTMENT shall be paid by the AGEN( be provided to conform with departmental operating for services rendered to the effective date o~'termina:{on le all payments previously made. No payment shall be made requirements. A~I ~eJoca~Jon ctaims presented by disp~acees will be processed by the DEPARTMENT, but the actual the AGENCY for any expense incurred or work done follow disbursement ot monies shall be rn'ade by the AGENCY. As the effective date ot termination untess authorized, in writi] may be assigned by the AGENCY, the DEPARTMENT will by the AGENCY. D. F~nal payment of any balance due the O,... ARTMENT of VI the ultimate gross reimbursable amount, prior to the effective COMMENCEMENT AND TE3=IMINATION OF date of termination, will be made upon ascertainment of such AGREEMENT balance by the DEPARTMENT and certification thereof to the AGENCY. .,. The work is of a continuing nature and will be in forum as of the date of this AGREEMENT. Either par~y may terminate IV this AGREEMENT at any time upon not Iss~ than sixty (60) NONDISCRIMINATION days written notice tothe other party with or without cause. The AGREEMENT shall terminate three years from the date of The DEPARTMENT shall comply with RCW Chapter exeouti~n hereof unless otherwise terminated or unless 49.60. With respect to the work to be performed by the extended in writing signed by b~th part,es. DEPARTMENT during the contract, the DEPARTMENT shall not discriminate on the grounds of race, color, sex. national origin, maritat status, age. or the presence of any sensory, mental, or physical handicap in the selection and retention of agents, subcontractors, including procurement of services or materials, or leases or equipment. The DEPARTMENT shall c~3mply with ]-~le VI of the Civil Rights Act of 1974. USC 2000d-d4 and related statutes. V VENUE In the event that any party deems it necessary to institute legal action or proceedings to enforce any right or obligation under this AGREEMENT. the parties hereto agree that any such action or proceeding shall be brought in a court of competent jurisdiction situated in Thurston County. Washington. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT as of the date first above wr~en. AGENCY STATE OF WASHINGTON By: CITY OF BREMERTON DEPARTMENT OF TRANSPORTATION -~E SAMPI'EY, PUBLIC WORKS..~ By: ;'. .... 0;..":~. ~Joachim Pestinger, SR/WA/ Director, Real Estate Services DOT Fo,~ ~-e~s Re~s~3 9~3 41 AGENDA BILL BREMERTON CITY COUNCIL 1. SUBJECT: ORDINANCE # ., FOR AGENDA OF: April 19, 2000 CONTRACT AMENDMENTS AND CHANGE ORIGINATING DEPT: PW&U Engineering Div. ORDERS (BMC 2.76.500) ORIGINATOR: Randy Witt, City Eng~eer~h DATE SUBMITTED: April 3, 2000 2. CLEARANCES: (comment on back)f~/..--~ 3. EXHIBITS Director, Public Works/Utilities ,--/,OS, ~ ~-~ A. Ordinance # Administrative Services '~k~.~ Council Budget & Finance Committe~ Operations Committee ENDORSEMENT 'X INFQP,4~IA'~ION. -r APPRtJVED BY COUNCIL P]g~ESIDEN~ FOR SUBMITTAL:` Mi¥O t ©-¢/-A_ coUNcmPP. Sn Em .- /./ 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: Chapter 2.76.500 of the Bremerton Municipal Code sets forth rules and regulations regarding amendments and change orders to City contracts. This chapter establishes an administrative authority for the Mayor to approve change orders without prior approval by the City Council. This authority is inadequate on larger capital projects. Additionally, the existing ordinance does not provide for changes in the work to be approved in the field prior to inclusion into a change order. The proposed revisions allow change order authority more proportionate to the scope of the project and address on- site project management needs by providing a graduated increase to the Mayor's change authority on construction contracts with a ceiling of $250,000.00, establishing a work change directive process that allows changes to construction contracts to be aggregated for subsequent inclusion in a change order, and allowing emergency conditions to be addressed in a timely fashion to be subsequently included in a change order. Staff recommends approval of the attached ordinance. 8. RECOMMENDATION: A. Motion to approve the attached Ordinance amending Bremerton Municipal Code, Chapter 2.76.500, Amendments and Change Orders, upon first reading. B. Motion to pass Ordinance #~ amending Bremerton Municipal Code, Chapter 2.76.500, Amendments and Change Orders, upon second reading. 9. RESPONSIBLE OFFICIAL: Administrative Services Director. ENFORCEMENT OFFICIAL: Purchasing Director EXPIRATION DATE: N/A REVIEW DATE: N/A 10. NOTICE OF ACTION is.P OV COUNCIL DI CTIVE 11. AGENDA BILL NO: 40. 2. CLEARANCE COMMENTS: 5. IMPACT ON NON-PASSAGE: The existing change order authority of 20% of the contract price or $30,000.00, whichever is less, will continue to be in effect. Contract change orders that go beyond these limits will require City Council approval prior to execution o£the change order possibly delaying the contractor's work and giving right to a delay claim. 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES: Staff will be able to manage construction projects in a more efficient and effective manner. 7. RESEARCH SOURCES AGENDABL ORDINANCE NO. AN ORDINANCE relating to Contract Amendments and Change Orders and amending Bremerton Municipal Code, Chapter 2.76.500. Whereas, the existing administrative change order authority of the Mayor is inadequate for many projects; and Whereas, a work change directive (or field order) process is needed to allow changes in construction contracts to be aggregated for subsequent inclusion in a change order or to allow emergency conditions to be addressed in a timely fashion and subsequently included in a change order. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON DOES HEREBY ORDAIN: Section 1. Amendment. Chapter 2.75.500 (Amendments and Change Orders) is hereby amended to read as follows: 2.76.500 AMENDMENTS, CHANGE ORDERS AND WORK CHANGE DIRECTIVES. (a) Amendments or change orders to contracts requiring City Council approval under this chapter may be administratively approved by the Mayor if the changes are: (1) Within the scope of the project; (2) Consistent with an initial bid process, if any; (3) Executed in writing; and (4) ,~.n ~ ........ ~ 20% "'~ *~' .... ,...,., ...~ .... ¢.~r~ ~r~r~ r~r~ ,.,~.~,-~. ..... ic Icss.An increase of the contract award amount (CAA) as follows: Contract Award Percentage Limits Amount Increase in CAA (the greater of) Less than $100,000 30% or minimum Min $ 0 Max $ 30,000 $100,000 to $500,000. 20% or minimum Min $ 30,000 Max $100,000 Greater than $500,000 10% or minimum Min $100,000 Max $ 250,000 Contract Amendments and Change Orders Page 1 (b) The value of all change orders will be aggregated. When any single change Order, or combined change orders on the same project or single purchase exceeds the value limit, the change must be approved by City Council, except in the following instances: (1) On service contracts used to accomplish an ongoing City program as opposed to completing a short term project or purchase, change order rules, including the aggregate rule, shall be applied on an annual basis. (2) Where the size of the contract and the exhausting of change order authority make further change order authorization impractical, the City Council may, upon recommendation of the Mayor, extend the aggregate limits of subsection (a) (4) for specific contracts. (c) A work change directive may be used to: (1) Authorize and direct work that will result in an increase in contract price within the administrative authority of the Mayor as provided in subsection {a) for specific contracts. Work change directives that affect the contract price shall be incorporated into a change order. (2) Authorize and direct work that will result in an increase in contract price in excess of the administrative authority of the Mayor as provided in subsection {a) where unforeseen conditions necessitate an immediate change to avoid a contractor's claim against the City for delays. The work change directive shall be incorporated into a change order and presented to the City Council as soon thereafter as practicable. {3) Authorize and direct emer,qency work that may result in an increase in contract price in excess of the administrative authority of the Mayor as provided in subsection (a) where public health, ~safety and welfare are endan,cjered. The work change directive shall be incorporated into a chanqe order and presented to the City Council as soon thereafter as practicable. The City Council will be notified of work change directives issued in excess of the administrative authority of the mayor as soon as practicable. Contract Amendments and Change Orders Page 2 Section 2. Effective Date. This ordinance shall become effective ten days after passage and publication. APPROVED by the City Council of the City of Bremerton this day of ,2000. PASSED by the City Council of the City of Bremerton this day of ,2000. CAROL ARENDS, Council President APPROVED this day of ~, 2000. LYNN HORTON, Mayor ATTEST: KATHLEEN McCLUSKEY, City Clerk Contract Amendments and Change Orders Page 3 AGENDA BILL BREMERTON CITY COUNCIL 1. SUBJECT: Public Hearing FOR AGENDA OF: April 19~ 2000 Resolution # ~'7 ~ t , regarding recovery of fees for ORIGINATING DEPT.: Fire Dept. the abatement of an unsafe building on the property ORIGINATOR: A! Duke located at 1702 Burwell Street. DATE SUBMITTED: 2. CLEARANCES: (Corem ~t on back if 3. EXHIBITS: necessary) /~ "~/7 Fi. re Chief: {~-------~~ff~ 1. Resolution # c,~__.~_~___ C,ty Clerk: ~-~-~a~.. t) ~. 2. Clerk Report City Attorney: ,//-,)~/(~ ~ ,f,'~f--~ ~f__~:.%. 3 Photos Comm. Dev. Dir.~ ~z~ ~.~ .... E OORSrM Cr voR 4. SUGARY STATEMENT AND ~QUI~MENT FOR COUNCIL ACTION: In October of 1999, the hou~ locat~ at 1702 Bn~ell Street wa~ damaged by fire and o~ered abated a~ a dangeron~ strnctnre. The abatement order was mailed to the owner of reco~, Donald Roc~ell and the return receipt for ce~ified mail wa~ signed for by Darlene ~arrod on October 28, 1999. Mr. Roc~ell failed ~o comp~ with the deadlines of the abatement order and the building was demolished by Public Wor~ on Febrna~ 8, 2000. The cost of the abatement, including administrative fees, totaled $12,471.11. Council ~ust now decide if the fees are just and how they should be collected. ~COMMENDATION: · [~ ~:xmm:=~e~ that Council, by Resolution g ~ I , order that the fees incurred for the abatement of an unsafe building located at 1702 Bu~eil Strut be collected a~ reasonable abatement costs and become a lien against the prope~. 9. ~SPONSIBLE OFFIC~L: Al Duke ENFORCE~NT OFFICIAL: Al Duke E~I~TION DATE: ~EW DATE: N/A 10. NOTICE OF ACTION PULLED __ TABLED ~ APPROVED DISAPPROVED AMENDEDd~ ~ COUNCIL DIRECTIVE: DATE: 11. AGENDA BILL NO.: 4'/ 2. CLEARANCE COMMENTS: 5. IMPACT OF NON-PASSAGE: The City would forfeit the costs incurred for this action. 6. IMPACT ON STAFFING, BUDGETS, FACILITIE~q, EQUIPMENT OR OTHER RESOURCES The City k revolving abatement fund would suffer the deficit of not collecting these funds. 7. RESEARCH SOURCES: N/A R SO VT O # &7 5l A RESOLUTION reviewing charges for the abatement of an unsafe building on the property at 1702 Burwell Street and determining means of collection. WHEREAS, the City of Bremerton incurred costs for demolition of an unsafe building on the property located at 1702 Burwell Street; and WHEREAS, the Uniform Code for the Abatement of Dangerous Buildings, as adopted by the Bremerton Municipal Code, allows the City to recoup these costs either by personal judgment against the property owner or as a lien against the property; and WHEREAS, the City Council is charged with determining whether the fees are just, and how they should be collected; and has considered the report of charges filed by the Building Official and any protests or objection filed; and WHEREAS, the Building Official of the City of Bremerton recommends the fees be collected as a lien against the property located at 1702 Burwell Street, now, therefore, BE IT RESOLVED, by the City Council of the City of Bremerton: 1. That the abatement charges included in the report of the Building Official in the amount of $12,471.11 for the property located at 1702 Burwell Street, Bremerton, attached hereto, are just and reasonable. 2. That the City of Bremerton will exercise its right to recapture abatement fees by filing a lien against the property. PASSED, by the City Council of the City of Bremerton this day of , 20 CAROL ARENDS Council Presidem BREMERTON FIRE DEPARTMENT 817 Panic Aven~¢ · Breme~on, WA 98337 · (360) 478-5380 · FAX (360) 47g-7257 MemOrandum DATE: April 4, 2000 TO: Paula Johnston, Deputy City Clerk FROM: Janet Lunceford, BDS II RE: 1702 Burwell CC: Al Duke, Fire Chief Paula The City of Bremerton demolished the house at 1702 Burwell Avenue after the owner, Donald K. Rockwell, failed to do so as ordered by the Building Official. The cost of the work per the attached details, is as follows: Asbestos Survey: $ 565.00 Asbestos Removal: $ 2,041.73 Demolition Fee: $ 9,045.38 Administrative Fee: $ 819.00 Total Fees: $12,471.11 I have scheduled a public hearing for April 19, 2000 for Council to decide how the fees should be collected. ~D 03:05P 360 478 .5360 P.02 ASBESTOS CONTRACTOR PHONE # (360)~$0-~22 P.O. BOX 220 FAX ~ (3~~20 S~~ W~ ~0 T~t~ ~nt t~ ~ u~ ~pf ~this ~ote~ - w ~ ~ ~ 30 d~' INVOICE Cji]/OJ- Bilai&~TJOli 2- i JJ-OJ} !00.0ya~ Bay Driv~ N. Brmnc,~n. WA 98317. Removal of astx~os-containin; materials at ! 702 BurwclL 8tcmcr~o=. WA following strict compliance to all reipllations in focal, statc and federal agcncic-~ Work performed by Washington Slate Ccriified Asbestos Work. an uadcr thc dircction of a Washington Slatc Certified Asbestos Sup~4sor ....................... $1887.00 Salcs tax at 8~.% ....................................................... ................................................. 154.73 Amou~ due .......................................................................................................... $ 2041.73 "l~'e appreciat~ yottr buy4rte** ~ WA State C~ilied A~l~ios Contrada' ~{}i0g5 LIBi 600 ~99 247 Gme~ai Conlraclor R~.ntr~i~: KITS.ACBi II I MR FE.I) ID #91-104340~ 'Ccicbmlt~g our ~15 K C . I, NC ASBESTOS CONTRACTOR PHONE # (360)830-607.2 P.O. BOX 220 FAX # (360)830-5020 SEABECK, WA. 98380 Th~ anumnt is d~e upon receipt of this ~tatenmnt - w do INVOICE City of Bremexton 12-31-99 100 Oyster Bay Driv= N. Bremerton, WA 98312 AHERA Inspection at 1702 Burwcll, Bremcrton, WA 98312 on December 27, 1999 for asbestos detection in compUancc to 40 CFR 763, PSAPCA Regulation III Articlc 4, and WA State Department ofL&1296-65-077 requiring this inspection prior to demolition of renovation .................................................................... $ 315.00 10 samples read by PLM(Polarized Light Microscopy)S25. E~ 250.00 Amount due .................................................................. $ 565.00 : 38A 360 478 5360 P. 02 Tue Nar 21, ZOO0 3:&2 p~ c~ty of 8rea~rton - Struts PAGE ~ ~rk Dr~r H~story ~ork O~r W :SD50~ :S ~rk ~ :AO Oa~e ~t~r~ ;~/OT/O0 ~oteria~ Est : ;or~ ;ZZ5 Date Assi~:~/07/O0 E~i~t Est : 02/~ BL~ ~L~ D~ h~e mt 1~2 ~ur~[ L ~k & prep for ~ ~(~ Cor~' 1,0 hr 31.80 '92 ~C 1-T~ P/U 1.0 HR 9.00 02/~3/~ BLAB BLB O~ h~se i~ t70~ Nauliq c~rete fra ho~e ~. Brian Th~on ~,0 hr ~.~0 OZ/~OO BL~ B~8 D~ h~se ax 1~ Burke{ t ~ out ~ris. Brian 6r~r 7.0 hr 1988 Int't ~2 yard D~ Ir~k 7.0 hr '9~ ~C 1-TOW P/U ~,0 aR ~.00 J~n :orey iv 7.0 hr 2~.60 1~0 Int't 10 Yard O~ T~k ?.0 hr ~.00 ~ot; Cor~ 1.0 hr 31.80 · 91 G~C S-15 4X4 EXT. CAB P/U 1.0 HR 6.00 Je~ry Ed[~ 4.0 hr '~ lnt'[ 10 Yar~ D~ Ir~k &,O hr lO&.O0 L. Dean ~stcott ;.0 hr 198r lnt't 1Z ye~ 3~ T~c~ L.O hr 136.00 D~ Fees - Oiy.Vie~ Sanitary La,fiLL 10.0 YD Og/~/O0 a~ BLAa Oe~ ~e et 1~2 ~ting d~is & c~rete. Calan Corey ~,0 hr 127.20 198~ [nt'L 1Z yar~ O~ ~ruck ~.0 hr 1~.00 John Carev [V 5.5 hr 17G.90 1990 I~t~[ 10 7a~ Ou~ Track e,O hr '9~ O~C 1-T~ P/~ 1.0 HR 9.00 1~1 e~g keLLer 3 Ton 1.0 hr 36.00 ~ott Corey Z.O hr 1~0 lnt't 5 Ya~ D~ T~k 2.0 hr 50.00 Terry Peveny 8.0 hr Exca~et~- :~20L) fr~ U~it~d R~tal~ &.O nr '95 3/4T ~ORD P~ !.0 HR B.O0 Jerry Edla~ a.~ hr 19~ int't 12 yard D~nF Truck 8.0 hr 2~.00. U. Oe~ ~estcott 8,0 hr 254.~0 19&7 Int'k 12 ~rd D'~ Truck T.O h~ '92 J~ DEERE 544E L~ER 1,0 HR 58.0~ ~2/Z3100 ~LA& GLAe Oe~ house at 1702 8ur'del~. 9A 360 478 5360 P.03 Tu4 Mar Z1, 20~0 ]:4Z pm City of Bremertm~ - Sttmets ~AGE ~or~ Or~r gist~y ~ate Custer D~cr ipt~oq ~eg~r ~rti~ ~ Fees - Oly.v~ ~nitary L~fitt 170.0 YD FinJshJ~ ~ ~. Co[~ Cor~ ?.O hr ~92 ~ 1-T~ P/U 1.~ HR 9.00 I~ ]nt,[ 1g ~ O~ t~k 6.g hr 2~.00 ~xeavat~ (~L) fr~ ~Jt~ Rentals 8.0 hr ~O.O0 02/25/00.BL~ g~ ~ h~e at I~Z BuTyl i H~L r~k ~t. Rake & c~ean ~. erJ~ Br~r 1.0 hr ~1.~ ~ 'Co~ 1.0 hr · 91 ~ S-15 ~X~ ~XT. ~B P~ 1.0 HR 6.00 J~n Cor~ IV 1.0 hr ~92 JOHN DEERE 5~ L~DE~ 1.0 NE 58.00 L. Oe~ ~stcott 2.0 hr 6~.60 '93 ~C 1-T~ O~P 1.0 HR 8.00 03/~1/00 8LA8 BL~ O~ ho~e at 1702 Spce~ stra~ a~ cL~ ~ de~ris. Brian 8re~r 2.0 hr 6~.~ '9~ ~ 1-1~ D~P ~.0 ~R 16.C0 Co~en Cor~ 1.0 kr '9~ ~ 1-1~ PtU 1.0 ~R 9.00 J~n Cor~ IV ~.O hr ~.60 F~ML~O - 8ALES OF ST~AU 6,O BL 31.80 ~/~/O0 6LAa BLAB Oe~ h~se at 170~ ~r~etl Replace 45' Scott Cor~ 3.0 hr 95.~0 ~91 ~ s-lS &~ EKT. CAB P/U 1.0 HR 6.00 Terry Oevery 7.0 hr '~ JD&IO ~C~HOE 1.0 MR '~ ~C 1-T~ ~/u 1.0 HR Jerry Edta~ 7.0 hr [JtSap Re~ ~x - co,fete 6 s~ 1.0 in ~RCA ........................... 1~.5 h~s c a~r S3,387. ~0 Benef i t s ~. O0 E~nt ~,413.00 Sates Tax Totat