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HomeMy WebLinkAbout12/05/01 AGENDA CITY COUNCIL MEETING AGENDA DECEMBER 5, 2001 1. PRE-COUNCIL STUDY SESSION: 5:00-5:30 P.M. A. General Council Business 2. CALL TO ORDER: 5:30 P.M. A. Pledge of Allegiance B. Invocation 3. CONSENT AGENDA A. Minutes of Meeting - November 14, 2001 (#AB01-270) 4. CLAIMS/CHECK REGISTERS 5. COUNCIL MEMBER REPORTS 6. COUNCIL COMMITTEE REPORTS 7. MAYOR'S REPORT 8, LEGISLATIVE REPORT 9. PUBLIC RECOGNITION - (Comments limited to 3-minutes) 10. NEW BUSINESS A. Letter of Intent Regarding City of Bremerton and City of Port Orchard Municipal Boundaries & Urban Services (#AB01-271) B. Bid Award for Remodel of 2 11. ADJOURNMENT OF MEETING THE COUNCIL WILL MEET IN THE COUNCIL CONFERENCE ROOM IMMEDIA TEL Y FOLLOWING THE REGULAR COUNCIL MEETING FOR A STUDY SESSION TO DISCUSS "LODGING TAX ADVISORY COMMITTEE RECOMMENDATIONS". CITY COUNCIL MEETING DECEMBER 5, 2001 SPEAKERS LIST If you have a question that may require a written response, please provide your mailing address. Thank you. NAME TELEPHONE TOPIC 2. ~'e ;L-', ti? 3. o 10. 11. 12. 13. 14. Reminder: The next Council Meeting will be on Wednesday, December 12TM AGENDA BILL BREMERTON CITY COUNCIL DECEMBER 5, 2001 1. SUBJECT: FOR AGENDA OF: ORIGINATING DEPT.: CITY COUNCIL MINUTES OF MEETING-- NOVEMBER 1/4., 200'1 ORIGINATOR: JOHN E. LAW, PRESIDENT DATE SUBMITTED: NOVEMBER 29, 200'1 2. CLEARANCES: (Comment on back if necessary) 3. EXHIBITS: ENDORSEMENT [] INFORMATION ~ APPROVED BY COUNCILP.RESIDENT FOR SUBMITTAL: MAYOR COUNCIL PRESIDENT~:-";:.~"~ ~/~/~--~,, _..-..~-~"~ 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: 8. RECOMMENDATION: 9. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: 10. NOTICE OF ACTION PULLED ['1 TABLED ~] APPROVED ~] DISAPPROVED I] AMENDED [1 DATE: COUNCIL DIRECTIVE: 11. AGENDA BILL NO.: (OVER) -~. CLEARANCE COMMENTS: SUMMARY STATEMENT (CONTINUED): IMPACT OF NON-PASSAGE: IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES: ?. RESEARCH SOURCES: TAPE #1805 UNAPPROVED DRAFT CITY COUNCIL MEETING MINUTES November 14, 2001 The weekly meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4th Street, Bremerton, Washington, Wednesday, November 14, 2001, at 5:30 P.M., with Council President John Law presiding. Council members present were Jim Reed, Will Maupin, Carol Arends, Eric Younger, Ed Rollman, Cecil McConnell, and Wayne Olsen. Council Member Mike Shepherd was absent due to his attendance of Rally Kitsap. Aisc present were Interim City Attorney Greg Amann; Deputy City Clerk Paula Johnston; and Council Assistant Christine Grenier Ellingson. The meeting opened with the Pledge of Allegiance led by Council Member Cecil McConnell, followed by the invocation provided by Pastor Scott Shi~w of the Bremerton First Church of the Nazarene. President Law made the following announcements: 1) A 15-minute Executive Session was held from 4:45 to 5:00 P.M. to "REVIEW LABOR NEGOTIATIONS" per R.C.W. Chapter 42.30.140 (4) (b); followed by the regular Pre-Council Session to discuss general Council business; 2) A Study Session will be held on Thursday, November 15, 2001 beginning at 5:00 P.M. in the Council Conference Room, to discuss the "2001-2002 BIENNIAL BUDGET"; 3) The next Council Meeting will be held on Tuesday, November 20th due to the Thanksgiving holiday; and 4) A Study Session is scheduled to take place immediately following the Council meeting on November 20th to hear an update on the "OLYMPIC SOCCER AND SPORTS CENTER OPERATIONS". CONSENT AGENDA - There are no Consent Agenda Items this week. CLAIMS/CHECK REGISTERS Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a listing that had been made available to the Council. #0055 MISIC/U (Reed/McConnell) On November 14, 2001, the Council does approve for payment those vouchers included and further described as follows: Checks 257734; and 257745 through 258006 in the amount of $957,969.70. COUNCIL MEMBER REPORTS Will Maupin reported on his attendance at a strategic planning session at the Fire Department, which covered emergency funding issues; and a second meeting which covered the government center and design updates. He announced a public meeting would be held November 27th starting at 7:00 PM at the Admiral Theater which will include presentations on Marina Expansion, Maritime Park and Naval Museum, Parking Study, Hotel and Conference Center, Downtown Housing, and Government Center. Carol Arends commented on a recent meeting held by the Engineering Department for businesses regarding the Callow CSO Project. She also reported on her recent visit to the Tahoma National Cemetery on Veterans Day, and was pleased with the patriotism and number of flags she observed. Ed RoIIman also attended the meeting regarding the Government Center; and encouraged the public to attend the "Rally Kitsap" event at the Kitsap County Pavilion starting at 6:00 P.M. this evening. 3 TAPE #1805 City Council Reg. Mtg. Minutes November 14, 2001 Page 2 of 5 John LaW announced the next District 3 meeting would be held at the Senior Center from 7:00 to 9:00 P.M. on Tuesday, November 20 to continue discussions on the new Manette Bridge. COUNCIL COMMITTEE REPORTS Carol Arends reported on her attendance at the Puget Sound Regional Transportation Policy' Board meeting in Seattle, where there was mention of Kitsap County transportation needs; and the Kitsap Regional Coordinating Council Transportation Committee meeting, where there was discussion of priorities of future projects. MAYOR'S REPORT Mayor Horton announced an experimental ferry run would take place on Friday, November 16th from 10:00 A.M. to 4:00 P.M to view the effects of ferry wakes. For more information, citizens may call Kitsap Transit at (360) 478-6230. LEGISLATIVE REPORT - There was no report this evening. PUBLIC RECOGNITION Jack Lefcoski expressed concerns over the SR303 Corridor Study and was dismayed that new proposals were not being accepted by WSDOT. 10A - APPOINTMENT OF SHAUN MOSHAY TO THE PUBLIC ACCESS CITIZENS ADVISORY COMMITTEE (#AB01-261): Mayor Lynn Horton, announced that there is a vacancy on the Public Access Citizens Advisory Committee for the position of "Youth Representative". After discussing his interests and experiences, it was recommended that Shaun A. Moshay be appointed to fill the position of Youth Representative on this committee. There were no comments from the public. #0545 M/S/C/U (Arends/Rollman) Move to confirm the appointment of Shaun A. Moshay on the Public Access Citizens Advisory Committee. 10B - COOPERATIVE PURCHASING AGREEMENT FOR POLICE RECORDS MANAGEMENT SYSTEM (#AB01-262): Tim Sholtis, of the Bremerton Police Department, stated that with this agreement, the City of Bremerton would join three cities and Kitsap County in a common police records management system. The City has exceeded capacity of the current system. The buy-in costs will be based on the number of seats purchased therefore the acquisition and implementation costs will be less than if negotiated separately. The City will be sharing in a larger and more meaningful database countywide. Hardware and software maintenance, and administration costs will be shared proportionately by the agencies participating. This item was pad of the computer acquisitions approved by City Council on June 27, 2001. There were no comments from the public. #0610 M/S/C/U (Rollman/McConnell) Move to approve contract with Kitsap County for Police Records Management System, and authorize the Mayor to execute the same. 10C - PROFESSIONAL SERVICES AGREEMENT WITH ED FAULK, GREENS SUPERINTENDENT AT GOLD MOUNTAIN GOLF COMPLEX (#AB01-263): Jim Spencer, Parks & Recreation Director, emphasized that Ed Faulk has been Greens Superintendent at the Gold Mountain Golf Complex since October 1, 1996. During this time the course conditions have been so TAPE #1805 City Council Reg. Mtg. Minutes November 14, 2001 Page 3 of 5 exceptional that the course has attracted national attention for its playability. Mr. Faulk brings over 24 years of greens experience to this position, including 13 years as the Assistant Superintendent in addition to his over 5 years as the Greens Superintendent. The compensation level is consistent with the averages for similar positions in the western region of the United States. There were no comments from the public. Mr, McConnell expressed comments in support of the increase in compensation. Mr. Younger pointed out that the compensation may seem high, but that it was for "contract services", not simply the salary for a City employee. Mr. Spencer clarified that Mr. Faulk runs the golf course, and is responsible for overseeing the maintenance, while Mr. Scott Alexander runs the professional side of the business. He further clarified that the funds come from the Enterprise Fund. #0825 M/S/C/U (McConnell/Arends) Move to approve the attached Professional Services Agreement for Mr. Ed Faulk. 10D - ISSUANCE OF HOME FUND LOAN TO LOW INCOME HOUSING INSTITUTE (#AB01-236): Mayor Horton summarized that as a member of the HOME consortium, the City of Bremerton receives an annual allocation of HOME funds form the Department of Housing and Urban Development (HUD) to expand the supply of safe, sanitary and affordable housing for Iow income persons. The Low Income Housing Institute (LIHI) is requesting a deferred loan of $592,850 in HOME funds to purchase the property at 704 Chester Avenue to develop as affordable family housing and $33,000 to make immediate repairs after acquisition. LIHI will subsequently pursue a financing plan to obtain over $5,800,000 to complete to complete a major renovation of the property to provide 57 units of affordable housing. The City Council approved a HOME grant to LIHI in January to determine the feasibility of purchasing the property. The feasibility study has been completed and two options: 1) rehabilitation of the existing structure as affordable housing, and 2) demolition and reconstruction of new units as senior housing, were considered. The option with demolition has a funding gap of approximately $1,300,000 that makes it infeasible. Affordable safe family housing is needed in Bremerton. The City's HOME policy allows for projects that promote rehabilitation and renovation of existing buildings. LIHI has the demonstrated ability to develop the project. Staff recommends approval of these funds. Debbie Peavler-Stewart of the City's Economic Development Department was available to address questions on the HOME Program; and Don Riddell was available to answer specific questions about this project. Michael Car.oenter urged the Council to support this loan, while pointing out that this project would support people who must move during the West Park remodeling project. Mr. Rollman recalled the history of the building in question and stated that this shift in use will help the City move towards revitalization. Mr. Maupin agreed, and stated that after receiving information on the project, he was in favor of it. He further added that the project provides a transition from commercial to residential use in that area. Mr. Reed asked what effect this loan would have on the fund. Ms. Pearler-Stewart. responded that this project would take the remainder of the fund for the current year. Mr. Reed asked how LIHI would work with prospective tenants. Mr. Riddell stated that tenants would be informed if relocation were to become a reality. Mrs. Arends expressed concerns over child safety and parking availability with respect to use of land around the property. Mayor Horton answered that although there are no provisions addressing those issues, the current conditions are sub-standard, and the project is still needed. TAPE #1805 City Council Reg. Mtg. Minutes November 14, 2001 Page 4 of 5 Mr. Younger commended Mr. Riddell of LIHI for the non-profit group's efforts to involve tenants in property management and asked if that model would be implemented on this particular project. Mr. Riddell did not provide a commitment but indicated that there will be consideration placed on involving the tenants at a later time if appropriate. Mr. Olden asked why this building has not been considered for abatement. Mayor Horton stated that this building has undergone past inspections and the owner amended any infractions. She also emphasized that this building is structurally sound but requires a complete overhaul. Mr. Olsen asked what would happen if the project did not receive the loan. Mr. Riddell stated that there would be a delay in the project improvements and other sources would need to be found. Mr. McConnell asked when the relocation would occur. Mr. Riddell stated that that the improvements would be made in approximately 12 months, so relocation would begin at that time. Mr. Reed agreed with adding additional safety measures in the vicinity of the building like clearly marked crosswalks so children may play at a Warren Avenue Playfields and Kiwanis Fields, and suggested that Mrs. Arends work closely with the Engineering Department to provide for these changes. He further asked if the property would be tax exempt. Mr. Riddell answered that LIHI would be paying property taxes on that structure. Mr. Law emphasized that demolishing the property would cost more than making improvements, and highly recommended including in the plans for the building a tenant association to prevent deterioration that had once occurred. #2230 M/S/C/U (Younger/Reed) Move to allocate $625,850 from the HOME program to LIHI to acquire the property at 704 Chester Avenue, to make immediate repairs and to develop into safe affordable family housing. 1 lA - PUBLIC HEARING AND ORDINANCE NO. 4781 (SECOND READING) LEVYING PROPERTY TAXES FOR COLLECTION IN 2002 (#AB01-258): The first reading of this ordinance was heard on November 7, 2001. There were no comments from the public. Mr. Mau.oin asked if 1-747 were ruled unconstitutional, could the 1.89% rate be reinstated on second reading. Mr. Hanna responded that since the initiative has passed, the property tax should be decreased from 1.89% to 1%. He also pointed out that there is a deadline for submission of this ordinance, so additional readings of this ordinance would not be timely. Legal counsel would need to clarify whether or not this particular change is acceptable. Mr. Amann affirmed that a change might be made to the ordinance as long as the change remains in the scope of the original ordinance. #2385 M/S/F (Maupin/Arends) Move to pass Ordinance No. 4781 on second reading, levying property taxes for collection in 2002 amended to change the 1% in Sections 1 and 2 to 1.89%. Voted in favor of the Motion: Maupin Voted opposed to the Motion: Reed, Olsen, McConnell, Rollman, Younger, Arends, and Law Motion Failed: 1-Yes; 7-No #2510 M/S/C/U (Reed/Olsen) Move to approve Ordinance No. 4781 on second reading, levying property taxes for collection in 2002. TAPE #1805 City Council Reg. Mtg. Minutes November 14, 2001 Page 5 of 5 111B - PUBLIC HEARING AND ORDINANCE (FIRST READING) REDUCING THE TAX ON GARBAGE COLLECTION (#AB01-264): Kathleen McCluskey, City Clerk, pointed out that the City has annually reduced the tax on garbage collection by 1% for the past several years. The change reflects a reduction from 13% to 11%, or a 2% decrease in the tax. There were no comments from the public. #2640 M/S/C/U (Arends/Olsen) Move to approve ordinance on first reading, reducing the tax on garbage collection to 11%. At the conclusion of regular Council business, the Council meeting was adjourned at 6:50 P.M. Prepared and Submitted by: LORI SMITH, Legislative Assistant Attest: PAULA JOHNSTON, Deputy City Clerk JOHN LAW, City Council President City of Bremerton JLIPJllslcge c: Normal Distribution File 7 AGENDA BILL BREMERTON CITY COUNCIL 1. SUBJECT: Letter of Intent - Bremerton and Port FOR AGENDA OF: December5, 2001 Orchard Municipal Boundaries and Urban Services ORIGINATING DEPT: PW&U Engineering Div. ORIGINATOR: Gene Sampley, Director PW&U/d/ff-~ DATE SUBMITTED: November 20, 2001 2. CLEARANCES: (comment on back if_nece_~)/J 3. EXHIBITS City Attorney ~~,'/' A. Proposed Letter of Intent Director, Community Development Council Budget & Finance Committee/},4d,,) Operations Committee ENDORSEMEB1T X INFORMATION APPROVED BY COUNC .IJ_,-PRE'S-~4T FgJ~ SUBMITS: COUNC 4. SUM3gARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: The City of Bremerton municipal boundaries and the City of Port Orchard proposed urban growth area boundaries meet in the vicinity of McCormick North and Northwest Corporate Campus. The area is south of Bremerton proper and west of Port Orchard, north of Old Clifton Road and west of Anderson Hill Road. For several years, the Cities have been considering appropriate delineations of municipal boundaries and service areas to effectively and efficiently provide for urban growth that is now underway. This effort builds on an earlier agreement regarding water service, which was the subject ora previous letter of intent. At this time, the Cities have agreed on principles and goals set forth in the proposed letter of intent, which will form the basis for an interlocal agreement establishing municipal boundaries and a plan for other services in the area. 8. RECOMMENDATION: A. Motion to authorize the Mayor to sign the attached Letter of Intent regarding Bremerton and Port Orchard Municipal Boundaries and Urban Services. 9. RESPONSIBLE OFFICIAL: Director PW&U ENFORCEMENT OFFICIAL: N/A EXPIRATION DATE: REVIEW DATE: 10. NOTICE OF ACTION PULLED TABLED APPROVED DISAPPROVED AMENDED COUNCIL DIRECTIVE DATE:~ 11. AGENDA BILL. NO: ~'" t" ~-'7 1 2. CLEARANCE COMMENTS: 5. IMPACT ON NON-PASSAGE: Kitsap County will be unable to complete the McCormick subarea plan limiting economic development opportunities in the area. 6. IMPACT ON STAFFING, BUDGETS, FACILITIES~ EQUIPMENT OR OTHER RESOURCES: No impact on staffing. The cooperation between Bremerton and Port Orchard will allow the two cities to plan around defined municipal boundaries and mutually beneficial urban services to the area. 7. RESEARCH SOURCES ab, :kgenda Bills 2001, LOI Brem & PO .4~mexafion EXHIBIT "A" LETTER OFINTENT December ,2001 Bremerton City Council 239 4th Street Bremerton, WA 98337 Port Orchard City Council 216 Prospect Port Orchard, WA 98366 Re: Municipal Boundaries and Urban Services Dear Council Members: The purpose of this letter is to summarize the status of discussions between the City of Bremerton and the City of Port Orchard regarding a plan for municipal boundaries and urban services. Background Information: The City of Bremerton municipal boundaries and the City of Port Orchard proposed urban growth area boundaries, as well as water service areas, meet in the vicinity of McCormick North and Northwest Corporate Campus. The area is south of Bremerton proper and west of Port Orchard, north of Old Clifton Road and west of Anderson Hill Road. For several years, the Cities have been considering appropriate delineations of municipal boundaries and service areas to effectively and efficiently provide for urban growth that is now underway. This effort builds on an earlier agreement regarding water service, which was the subject of a previous letter of intent. At this time, the Cities have agreed on principles and goals set forth below, which will form the basis for an interlocal agreement establishing municipal boundaries and a plan for other services in the area described above. Agreed Principles and Goals Please see map attached, showing the areas under discussion. The City of Bremerton and the City of Port Orchard hereby indicate their intent to prepare an interlocal agreement that includes the following components: · The City of Bremerton intends to transfer property east of the Anderson Creek riparian corridor and west of Anderson Hill Road (known as the eastern portion of Northwest Corporate Campus) to the City of Port Orchard, pursuant to RCW 35.10.217(2). /6' City of Bremerton City of Port Orchard Letter of Intent November ,2001 Page Two · The City of Bremerton will support annexation of the eastern portion of the area known as McCormick North, between Anderson Hill Road and Campus Boulevard north of Old Clifton Road as well as the area described above (the eastern portion of Northwest Corporate Campus), to the City of Port Orchard. · The City of Port Orchard will support annexation of the western portion of McCormick North, north of Old Clifton Road between Campus Boulevard and Feigley Road and north of Feigley Road, to the City of Bremerton. · The City of Port Orchard agrees to contract with the City of Bremerton to provided law enforcement services to portions of this area that are within the City of Bremerton municipal boundaries, and to evaluate how provision of other public services by Port Orchard may be mutually beneficial. · The City of Bremerton agrees to enter into a revenue-sharing agreement with the City of Port Orchard through which revenues derived from development on the western portion of McCormick North are shared with the City of Port Orchard. · The City of Bremerton and the City of Port Orchard agree to finalize an interlocal agreement incorporating these principles and other details necessary to achieve the goals described above for the areas in McCormick North and Northwest Corporate Campus. Both Bremerton and Port Orchard recognize that the completion of the process of finalizing an interlocal agreement is in their mutual best interests and will continue to work cooperatively to complete this process in a timely manner. CITY OF BREMERTON CITY OF PORT ORCHARD By by Mayor Lynn Horton Mayor Jay Weatherill cc: Gene Sampley, City of Bremerton Kathy McCluskey, City of Bremerton Larry Curles, City of Port Orchard AGENDA BILL BREMERTON CITY COUNCIL 1. SUBJECT: Bid Award FOR AGENDA OF: Remodel ofP.W. & Util. Bldg. ORIGINATING DEPT: P.W. & Util. 2nd Floor, ORIGINATOR: Wayne Hamilton~LIhL'~ 100 Oyster Bay Ave. DATE SUBMITTED: Nov. , 2001 2. CLEARANCES: (Comment on b~ce/~r~3j) 3. EXHIBITS: Director PW&U ~ · Bid Tabulation Form City Clerk · Bid Proposal From Beisley, Inc. City Attorney ~~ · Reference List City Treasurer Purchasing Manager ¥,. ~.. Operations Committee Finance & Budget Comm. -/iff -~'~,~,~ ENDORSEMENT ~<7 INFORMATION~ APPROVED BY COUNCIL PRESIDENT FOR SUBMITTAL: 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: Bids were opened for the remodel of Public Works & Utilities building, second floor, on October 18, 2001. Two (2) bids were received for this project. (See attached bid tabulation form). The low bidder is Beisley, Inc. fi:om Belfair, Washington. The recommendation before Council is approval of the bid award in the amount of $131,882.00 to Beisley, Inc. 8. RECOMMENDATION: City Council authorize and direct the Mayor to execute the contract for remodel of Public Works & Utilities building, second floor, with Beisley, Inc. for the contract amount of $131,882.00 subject to City administrative policies and procedures. 9. RESPONSIBLE OFFICIAL: Director, Public Works & Utilities ENFORCEMENT OFFICIAL: Utilities Operations Manager EXPIRATION DATE: n/a REVIEW DATE: n/a 10. NOTICE OF ACTION PULLED __ TABLED ~ APPROVED DISAPPROVED AMENDED COUNCIL DIRECTIVE: DATE: 11. AGENDA BILL NO: 0 i ~ ~-~? ~ 2. CLEARANCE COMMENTS: 5. IMPACT ON NON-PASSAGE: The remodel of the Public Works & Utilities building, second floor, will not be done and therefore prohibit the expansion efforts to relocate the Street Section work force to a larger crew room and to provide needed office space for Street Section Supervisors. 6. IMPACT ON STAFFING, BUDGETS~ FACILITIES~ EQUIPMENT OR OTHER RESOURCES- Necessary staffing time shall be needed to oversee construction. Sufficient funds exist in the 2001 and 2002 budget for the remodel of the Public Works & Utilities building, second floor. 7. RESEARCH SOURCES: References and a list of similar projects were requested and received (see attached). After review of these documents, it is apparent that Beisley, Inc. is very capable of completing this project to the high standards that the City of Bremerton demands. {\970122_1 .ab} · CITY OF BREMERTON BID TABULATION 7 BIDDER REC'D Sales T~ TOTAL SUMMARY TOTAL BID COMMENTS APPARENT LOW~4se;~OeR ~ [A~ [~1~~ ~ ENGINEER ESTIMATE (Incl Sales Tax) ~ THIRD LOW BIDDER Beisley Inc. PO Box 2355 Belfair, WA 98528 Ph. (360) 275-5783 Fax (360) 275-853 References: Telecommunications Infrastructure Replacement Project at Purdy Prison Project Start Date: 3-12-01 Contract Price: $340,000.00 Engineer: Conley Engineering, Inc./Mike 509-965-9872 Kent School District Earthquake Repair Project Start Date: 3-2-01 Contract Price: $100,000.00 Engineer: Kent School District / Rod Collins 253-373-7144 Redmond Watershed Project Start Dale: 3-1-01 Contract Price: $230,000.00 Architect: Ivary & Associates: Wayne Ivory / 206-525-8020 IT Equipment Room Modifications at Kent School District Administration Center. Project Start Date: I-I 1-01. Contract Price: $70,590.00 Architect: CMB Architecture and Planning / Fred Long 253-373-7144 Port Orchard Public Works Maintenance Facility Project Start Date: 10-2-00 Contract Price: $263,175.17 Architect: City of Poa Orchard / Larry Curies 360-876-4991 YWCA of Kitsap County Project Start Date: 5-3-00 Contract Price: $131,496.37 Architect: Rice Fergus Architect / Laxa 360-377-8773 Our Sister's House Remodel Project Start Date: 3-1-00 Contract Price: $12§,096.52 Architect: Environmental Works / Dave Sarti 206-329-8300 Addition to Engineering Office Building Project Start Date: 12-10-99 Contract Price: $318,467.93 Architect: Foster and Williams Architects / Grant Foster / 360-426-0511 Maintenance Facility Mission Creek Youth Camp Project Start Date: 9-30-99 Contract Price: $334,772,87 Architect: Washington State Department of General Administrations, Lance Wadkins / 360-405-1420 Division of Engineering and Architectural Services Early Headstart Project Start Date: 4-8-99 Contract Price: $63,168.23 Architect: TEAM Program / John Ovitt (206) 439-3636 King County Clerk/Auditor Offices Project Start Date: 4-14-99 Contract Price: $129,597.23 Architect: King County Department of Construction and Facilities Management King County Division of Capitol Planning and Development Pat Zuberbuler / 206-296-0642 PUD Wm-ehouse Extension Project Start Date: 4-21-99 Contract Price: $50,315.93 Architect: Foster and Williams Architects Grant Foster 360-426-051 I Meridian Jr. High School Project Start Date: 12-14-98 Contract Price: $249,778.91 Architect: CMB Architecture and Planning/ Fred Long 253-373-7144 STATE OF WASHINGTON, COUNTY OF ~ ~"~ ~ ~ tl tL~ %P--L _~-~p~t.~ being first duly sworn, on his/her oath says that sJhe is that the bid above submitted is genuine and not a sham or collusive bid, or made in the interest or on behalf of any person therein named: and s/he further says that the saiC bi~lder has ncr directly or indirectly induced or solicited any bidder on the above work or supplies to put in a sham bid, or any other person or corporation tc refrain from b/tiding; and that [l~e sai<:l I~idder has not in any manner sought collusion to secure seif any advantage over any other bidder or bidders. Subscribed and sworn to i~efore me ttnis !S-~'~ day of...~t~,L~,~,~'2,~V'' ~,,00t '~;~ 3,'~-"~31 C,'ty ot Bmmerton PROPOSAL DATE: TO THE CITY COUNCIL AND CITY CLERK, CITY OF BREMERTON In accordance with the plans and specification on file in the office of the City Clerk, the undersigned hereby agree(s) to: Design and construct improvements to the Public Works and Utilities Building, Second Floor, Phase Il, 100 Oyster Bay Avenue, Bremerton, Washington, pursuant to the documents titled: "Project Manual: Remodel of Public Works and Utilities Building Second Floor, Phase II, 100 Oyster Bay Avenue, City of Bremerton. For A Total Cost of: $ \ ~ ~ Sales Tax: ~.i% $ TOTAL PRICE BID: $ [gl~ O~ e-i,~:[r~c ( i , TOTAJL fROJECT COS'T WRITTEN BID BOND ENCLOSED '"/r..5 ADDENDA, 1~' ANY, ACKNOWLEDGED Performance Will Be ff Days After Receipt of Notice To Proceed. Contractor ~e_.,~% ~ d-~/~___~,,~ ~ Signature Firm Name -r~.~\(~ ~-~c~c. All Proposals Must Be In Ink ~ or Typewritten. No Erasures Address "~.iD. "~c> × "~%~ Permitted Telephone Number (,~[~,(2> 2'-)%-%-1~'3 FaxNumber(~Go_') Signature of Preparer Preparer Name Printed [kl'AI;n~-, '~cAh Bremerton Business License # 2/),%%'~ IRS TIN/SS# Washington State Contractor # '~'l~T~%k.'-~ h:word/wayne/oyster bay phase II 8/01 CONTRACT THIS AGREEMENT, made and entered into in triplicate, this 21 st day of November, 2001 by and between the City of Bremerton, hereinafter called "City," and Beasley Inc., hereinafter called "Contractor." WITNESSETH: That in consideration of the terms and conditions contained herein and attached and made part of this agreement, the parties hereby covenant and agree as follows: 1. SCOPE: Contractor shall perform all work and furnish all labor, tools, material and equipment to provide: OYSTER BAY REMODEL AS PER SPECIFICATIONS All work shall be in accordance with the Technical Specifications for Oyster Bay Remodel attached hereto. Contractor shall provide and bear the expense of all equipment, tools, materials and labor of any sort whatsoever that may be required for providing the equipment provided for in this contract and every part thereof, except such as are mentioned in the specifications furnished by the City. 2. TERM: Contractor shall commence work within ten (10) days of receipt of a fully signed contract and work shall be completed within ninety (90) days of contract date. 3. COMPENSATION: City agrees to pay Contractor according to the terms of the Contractor's proposal and within ten (10)days of the completion of all work covered by the contract.. 4. LICENSES AND TAXES: Contractor shall possess a current Bremerton Business License and any regulatory license required to fulfill Contractor's obligations under this contract. B & O taxes shall be paid when due, and Contractor by this agreement assigns any payments due under this contract to the City Clerk for payment of such taxes which have been declared delinquent. 5. AUTHORIZED REPRESENTATIVES: The City's Authorized Representatives shall act as advisors and consultants to the City in all matters relating to the contract, and responsibilities shall include approving the amount, quality and acceptability of the services which are to be paid for under the contract and approve all pay estimates prior to payment by the City. The decision of the authorized representatives in the matters described above shall be final. The authorized representatives for this project are: Wayne Hamilton and Chris Mottner. 6. INSURANCE: Prior to commencing services under this agreement, Contractor will provide the City Risk Manager with a certificate of insurance evidencing comprehensive general liability insurance for all contractor operations in the minimum amount of $500,000 per occurrence for bodily injury and property damage. This certificate of insurance must be issued by an insurer acceptable to the City, must name the City of Bremerton as an additional insured and must provide for 30 days of advanced notice of cancellation. Contractor shall keep the required insurance coverage current throughout the life of the contract and shall mail to the City subsequent certificates of insurance as necessary to evidence the existence of on-going insurance coverage. All certificates should be mailed to: Risk Manager City of Bremerton 239 4th Street Bremerton WA 98337 7. NOTICES: Any notices required to be given shall be in writing and delivered to the following parties at the following addresses: Purchasing Manager Beasley, Inc. 239 Fourth Street PO Box 2355 Bremerton WA 98337 Belfair WA 98528 8. INDEMNITY: Contractor agrees to defend, indemnify and save harmless the City, its appointed and elected officers and employees, from and against any and all liability, loss, costs, damage and expense, including costs and attorney fees in defense thereof because of actions, claims or lawsuits for damages resulting from personal or bodily injury, including death at any time resulting therefrom, sustained or alleged to have been sustained by any person or persons and on account of damage to property, arising or alleged to have arisen directly or indirectly out of or in consequence of the performance of this agreement, whether such injuries to persons or damage to property is due to the negligence of Contractor, its subcontractors, agents, successors or assigns. This provision shall be inapplicable to the extent that the City is judicially found solely negligent for such damage or injury. 9. DOCUMENTS INCORPORATED BY REFERENCE: The following documents are incorporated by reference, to include, but not limited to: Terms and Conditions Technical Specifications Proposal 10. APPLICABLE LAW VENUE: This contract shall be construed and interpreted in accordance with the laws of the State of Washington and, in the event of dispute, the venue of any action brought hereunder shall be in Kitsap County Superior Court. 11. ATTORNEY'S FEES AND COSTS: In the event of any action or proceeding brought by either party against the other under this contract, the prevailing party shall be entitled to recover for the fees and costs of its attorneys and such action or proceeding, including an appeal thereof, if any, in such amount as the court may find reasonable. In addition, should it be necessary for either party to employ legal counsel to enforce any of the provisions herein, the defaulting party shall pay all attorney's fees and costs reasonably incurred. 4 12. ASSIGNMENT: The rights and obligations established by this Agreement, except the receipt of payment, may not be assigned without the written consent of the City. 13. ENTIRE AGREEMENT: This Agreement constitutes the entire agreement between the parties and both parties acknowledge that there are no other agreements, written or oral, that have not been fully set forth in the text of this Agreement. 5 IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF BREMERTON CONTRACTOR: DATE: DATE: BY: LYNN S. HORTON, Mayor DEPARTMENT HEAD GENE SAMPLEY, PW &U Director RECEIVED FOR FILING[ KATHLEEN McCLUSKEY, Admin. Services Director APPROVED AS TO FORM: City Attorney PROJECT MANUAL: REMODEL OF PUBLIC WORKS AND UTILITIES BUILDING, SECOND FLOOR, PHASE II, 100 OYSTER BAY AVENUE TERMS AND CONDITIONS PUBLIC WORKS & UTILITIES I. GENERAL INSTRUCTIONS TO BDDERS: A. BD CLOSING: Sealed bids for remodeling of the Public Works & Utilities Building, second floor, Phase II, 100 Oyster Bay Avenue in compliance with the specifications attached hereto will be received, open- ed and read aloud at the City of Bremerton Purchasing Division Offices, 239 Fourth Street, Bremerton, Washington on Tuesday, November 6, 2001 at 2:00pm. B. ADDRESSING AND MARKING BDS: Bids shall be submitted in a sealed envelope clearly marked" Phase II Remodel, 100 Oyster Bay Avenue" and addressed to: PURCHASING MANAGER CITY OF BREMERTON 239 4TH ST BREMERTON WA 98337 C. DOCUMENTS: Attached to this invitation are the technical and special specifications, proposal form and draft contract. By submitting a bid, each bidder acknowledges that s/he has read and understands these documents. D. INTERPRETATION OF BD AND CONTRACT DOCUMENTS: If any person contemplating submitting a bid for proposed contract is in doubt as to true meaning of any part of the bid instructions, specifications or contract or finds discrepancies in, or omissions from these documents, s/he may submit to the Purchasing Supervisor or authorized representative for the City, herein named, a written request for interpretation thereof. The person submitting the request will be responsible for its prompt delivery. Such request must be submitted not less than ten (10) days prior to the date set for receiving bids. Any interpretation or correction of the documents xvill be made only by written addendum duly issued. A copy of such addendum will be mailed or delivered to each individual or firm known to have received a set of documents. The City will not be responsible for any other explanations or interpretations h:word/wayne/oyster bay phase II 8/01 2 of the contract docmnents. No oral interpretation of any provisions in the contract documents will be made to any bidders or be binding on the City. Any documents included hereinafter are intended as complimentary and what is provided for or called for by one shall be binding for all. E. DEFINITIONS: 1. Bidder: An individual, firm, co-partnership or corporation, or combination thereof, submitting a proposal for the work contemplated and acting directly or tlu:ough a duly authorized individual. 2. City: The City of Bremerton. 3. Contract: The written agreement between the City and the Contractor including the notice to contractors, proposals, plans, specifications, general provisions, special provisions and contract bonds; also, any and all supplemental agreements amending or extending the work contemplated. Supplemental agreements are written agreements covering alterations, amendments or extensions to the contract and include contract change orders. 4. Contractor: The individual, firm, co-partnership or corporation, and his/her, their, or its heirs, executors, administrators, successors and assigns, or the lawful agent of any such individual, firm, co-partnership, covenantor or corporation, or his/her, their or its surety under the contract bond, constituting one of the principals to the contract and undertaking to perform the work herein specified. 5. Days: Unless otherwise designated, days as used in the contract shall be understood to mean calendar days. Il. SCOPE OF WORK: Performance of work for the remodel of the Public Works and Utilities building under this contract includes all labor, materials, transportation, equipment, supplies and services necessary for and reasonably incidental to the completion of all work in connection with the project as specified in the enclosed Technical Specifications as though fully set forth herein. Second Floor - Phase II 1. Installation of a H.V.A.C. system to supply the entire second floor, when final Phase II is completed and to supply first floor conference room. Typical design to match existing. 2. Modify existing H.V.A.C. system for first floor conference room to new H.V.A.C. system use. 3. New H.V.A.C. system to supply Phase II rooms only at this time. 4. Construction of street section crew room, offices, closet, telephone room, H.V.A.C. room, and map/design room. word/wayne/oyster bay phase II 8/01 3 5. Telephone and data conduit installations, as needed for Phase II interior rooms. 6. Modifications to existing fire alarm system. 7. Electrical installations of lighting, outlets, switches, etc., as needed for Phase II interior rooms. This includes removal and modifications to the existing lighting system in the Phase II project area. 8. Fire sprinkler system installation and modifications, from existing system, as needed for Phase II interior rooms. 9. Miscellaneous modifications to the roof penetrations, installation of metal roofing to march existing, as needed for Phase II project areas. 10. All new construction, H.V.A.C. electrical, fire sprinkler system, etc. to be completed with the consideration of the final Phase III construction work to be performed in 2002. 11. all areas on the second floor, south of Phase II project area to be left open, as it, with existing lighting and existing fire protection measures as possible. 1TI. DISQUALIFICATION OF BIDDERS: The City Purchasing Officer or his/her designee may at his/her discretion determine that a bidder is not responsible and reject their proposal for any of the following reasons: A. More than one proposal on the same project from a bidder under the same or different name. B. Evidence of collusion on prior or the present bid process. C. Bidder not qualified for the work involved or to the extent of his bid. D. Unsatisfactory performance record, judged from the standpoint of conduct of work, wor~rianship or progress as shown by past or current work for the City. E. Uncompleted work, whether for the City or otherwise, which might hinder or prevent the prompt completion of the work bid upon. F. Failure to pay or settle bills for labor or mater/als on any former or current contracts. G. Bidder has previously defaulted in the performance of or failed to complete a written public contract, or has been convicted of a crime arising from a previous public contract. H. Any other inability, financial or otherwise, to perform the work. I. Bidder is not authorized to do business in the State of Washington. J. For any other reasons deemed proper by the Owner. h:word/wayne/oys~er bay phase II 8/01 4 IV. BASIS FOR DETEtLMINING LOWEST RESPONSIBLE BIDDER includes but is not limited to the following criteria: A. The ability, capacity and skill of the bidder to perform the contract. B. The character, integrity, reputation, judgement, experience, and efficiency of the bidder. C. Whether the bidder can perform the contract within the time specified. D. The quality of performance of previous contracts. E. The previous and existing compliance by the bidder with laws relating to the contract. F. Such information as may be secured having a bearing on the decision to award the contract. V. LICENSING AND REGISTRATION OF CONTRACTORS: A. Contractors as defined in RCW 18.27.101 must be registered pursuant to RCW 18.27 prior to submitting a bid. B. Any contractor that is a corporation must obtain a certificate of existence or authorization pursuant to RCW 23.B.01 prior to submitting a bid. C. The City will not execute a contract with any contractor who is not registered or licensed to do business in the State of Washington (RCW 39.06.010). VI. AUTHORIZED REPRESENTATIVE: The Purchasing Officer or his/her designee shall act as advisor and consultant to the City in all matters relating to the contract and the Purchasing Officer/designated representative: A. Shall determine the amount, quality, acceptability, and fitness of the work, materials and equipment, which are to be paid for under the contract and approve all pay estimates prior to payment by the City. B. Shall decide all questions relative to the true construction, interpretation, meaning and intent of the contract documents. C. Shall decide all questions relative to the classification and measurement of quantities and materials, and the fulfillment of this contract. D. Shall have the power to reject or disapprove of work or material, which does not conform to the contract documents. E. May direct the sequence of work where such direction is for the purpose of avoiding conflict with other work being performed by the City or by others in the same general locality. Nothing herein shall be construed as requiring the purchasing agent or the authorized representative to direct the method or manner of performing the work. h:word/wayne/oyster bay phase II S/O1 5 The decision of the authorized representative in the matter described above shall be final. Authorized City Representatives for this bid are: Wayne Hamilton 360-478-5207 Chris Mottner 360-478-2316 VII. PREPARATION OF PROPOSAL: A. Each bid shall be made on the forms furnished, or in a format required by the City, and shall be signed by an authorized person with the signature in full. The address and telephone number of the bidder shall be typed or printed on the proposal. B. Each unit or lump sum price shall be typed or written with ink in both words and figures. All blanks must be filled in. C. If a discrepancy exists between the words and the figures, the figures shall govern. Any omission of prices on items shown in the proposal form may be cause for rejection of the bid at the sole discretion of the City. D. At a bidder's discretion, a proposal may be conditioned upon qualifications or amendments to the Contract documents, which do not materially change the requirements, contained therein. Such qualifications or amendments shall be fully described on the form provided in these documents. The City reserves absolutely the right to accept or reject any such qualifications or amendments and to consider price variations therefore in determining the lowest responsible bid. VIE. DOCUMENTS INCORPORATED BY REFERENCE: The following documents are incorporated by reference, to include, but not be limited to: Supplementary Conditions General Structural Notes Technical Specifications Drawings Proposal Contract LX. DELIVERY OF PROPOSAL: A. Each proposal or bid shall be completely sealed in a separate envelope, properly addressed to the City at the address indicated on the proposal form, with the name and address of the bidder and the name of the project for which the bid is sublmtted, plainly written on the outside of the envelope. B'. Proposals will be received at the time and place stated in the Call for Bids. It is the sole responsibility of the bidder to see that his/her bid is delivered on time. Any bid received after the scheduled closin~ time for receipt of bids will be returned to the bidder unopened. C. Bids shall be submitted intact, including all proposal documents and ac!,mowledgment of all h:word/wayne/oyster bay phase r-I fl/O1 6 addenda received from the City. D. A certified check, cashier's check, cash or proposal bond in the amount of five percent (5%) of the bid must accompany each bid as evidence of good faith and as a guarantee that if awarded the contract, the bidder will execute the contract and give a performance bond as required. Checks shall be made payable to the City Treasurer, City of Bremerton. X. NON-COLLUSION AFFIDAVITS: Each bid shall be accompanied by a properly executed non-collusion affidavit on the form furnished therefore by the City. XI. PRICES: All bids are to show net price, F.O.B. Bremerton, Washington, or delivered destination within the City. Sales tax shall be shown as a separate item. XII. COMPLIANCE WITH EXISTING LEGISLATION: The bidder shall comply with all Federal, State and Local laws, ordinances and regulations pertaining to this bid and shall consider all expenses relative with such compliance in the preparation of the bid. The City will furnish Federal Excise Tax Exemption Certificate if requested and applicable. The City shall require the contractor to pay prevailing wage on all Public Works projects in accordance with RCW 39.04 and 39.12 and WAC 296-127-101, 011, 025, 040, 045. XIII. LICENSES AND PERMITS: The successful bidder shall acquire and/or possess a current City of Bremerton Business License, and any other licenses and permits which may be required to fulfill the obligations of the contract as specified in the Technical Specifications and incorporated herein as though fully set forth. B & O taxes shall be paid when due and contractor will agree to assign any payments due to the City Clerk for payment of such taxes, which have been declared delinquent. XIV. HAZARDOUS MATERIALS: For purposes of compliance with the Hazard Communication Act (WAC 296-62-054 through 296-62- 05425), Material Safety Data sheets must accompany all bids for which specification of the bid or subsidiary products relative to the bid call for substances or materials covered by the Act. Additionally, Material Safety Data sheets shall accompany all deliveries of substances containing warning labels. XV. INSURANCE: If awarded the contract, bidder agrees to provide the City of Bremerton with a certificate of insurance evidencing comprehensive general liability insurance for all contractor operations in the minimum amount of $500,000 per occurrence of bodily injury and property damage. This certificate of insurance lnust name the City of Bremerton an additional insured and provide for 30 days advance notice of cancellation. If successful, the bidder further agrees to keep the required insurance coverage current throughout the life of the contract. h:word/wayne/oyster bay phase II 8/01 7 XVI. LI©UDATED DAMAGES: If said work is not completed within the time specified, the Contractor agrees to pay to the City the sum of Five Hundred Dollars ($500.00) for each working day said work remains uncompleted after expiration of the specified time as liquidated damages. XVII. MATERIALS ACCEPTANCE: Final acceptance shall be conclusive except as regards latent defects or gross mistakes and except as regards to the City's right under the "Warranty" clause of this contract. XVIII. PAYMENT: Payment for equipment will be made by City Council action following notification of acceptance of same by the City. XIX. LiEN FOR LABOR, MATERIALS, TAXES ON PUBLIC WORKS: Contracts for public works or improvements shall provide, and there shall be reserved by the City from moneys paid to the contractor as progress or completion payments a sum not to exceed five percent (5%) as a trust fund for the protection and payment of any person(s), who shall perform any labor or provide equipment, materials and services performing such work and the State of Washin~on with respect to taxes imposed pursuant to Title 82 RCW which may be due from the contractor. Funds withheld under this section are placed in escrow with a bank or trust company acceptable to the city until thirty (30) days following final acceptance of the improvement or work or until releases are received by the City from Washington State Department of Labor and Industries and Department of Revenue and that all liens and claims are satisfied. The contractor shall complete and enclose with the executed contract a Retainage Instruction form stating the contractor's option relative to investment of retained funds during the retention term. XX. PREVAILING WAGE: Pursuant to RCW 39.12.030, the minimum rate of pay shall not be less than the prevailing rate of wage, which may be paid to laborers, workmen or mechanics in each trade or occupation employed for this public work project. XXE PERFORMANCE BOND: Prior to commencing work pursuant to this contract, Contractor shall file with the City Clerk, Contracts Administrator, a bond as surety, conditioned that the contractor shall faithfully perform all the provisions of the contract and pay all laborers, mechanics, subcontractors, materialmen and all persons who supply such person or persons or subcontractors with provisions and supplies for the carrying on of such work. The bond shall be in an amount equal to the full contract price agreed to be paid for such work or improvement. On contracts of twenty-five thousand dollars ($25,000) or less, at the option of the contractor, the City may, in lieu of the bond, retain fifty percent (50°,/0) of the contract amount for a period of thirty days after h:word/wayne/oyster bay phase II 8/01 8 date of final acceptance or until receipt of all necessary releases from the Department of Labor and Industries and settlement of any lien filed under RCW 60.28, whichever is later. XXII. REJECTION OF BIDS: The City reserves the right to reject any or all bids and to not make an award. The award of the contract, if made by the City, will be made to the qualified bidder submitting the lowest reasonable bid, if it is to the City's best interest to accept such bid. The right is reserved by the City to waive any informalities or errors in the bid that, in the sole opinion of the City, do not materially affect the bid. XXIlI. SECURITY FORFEITURE: If the bidder should fail to enter into the contract and furnish the necessary bond within the time specified, the proposal guarantee, which accompanied the bid, whether in the form of a bond, check or cash deposit, shall be forfeited to the City. The award may, at the sole discretion of the City, be made to the next lowest responsible bidder or the work may be re-advertised. XXIV. AFFIRMATIVE ACTION: The City of Bremerton is an Equal Opportunity Employment Agency and encourages participation in all its contracting, procurement and employment practices by all persons and firms doing business with the City without regard to race, color, national origin, sex, religion, age or disability. XXV. NON-DISCRIMINATION: Except to the extent permitted by a bona fide occupational qualification, contractor agrees as follows: A. Contractor shall not discriminate against any employee or applicant for employment because of race, color, national origin, sex, religion, age or disability. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training. B. Contractor shall, in all solicitation for employees or job orders for employees placed with any employment agency, union, or other firm or agency, state that all qualified applicants shall receive consideration £or emplo)qnent without regard to race, color, national origin, sex, religion, age or disability. The words "Equal Opportunity Employer" in advertisement shall constitute compliance with this section. C. Contractor shall send to each labor union or representative of workers with which s/he has a collective bargaining agreement or other contract or understanding a notice advising the said labor union or worker's representative of their commitment under this section, and send notice to the City of same. In the event of non-compliance by contractor with any of the non-discrimination provisions of this contract, the City shall have the right at its option to cancel the contract in whole or in part. The successful bidder shall be required to submit such reports determined appropriate to the contract in a format acceptable by the City's Affirmative Action Officer. h:word/wayne/oyster bay phase II .8/01 9 XXVI. WITHDRAWAL No bid may be withdrawn after having been opened in accordance with the Call-for-Bid opening time. XXVII. ALTERATIONS: No alterations in the proposal, drawings, specifications or contract will be allowed. XXVIII.DISCREPANCIES In case of discrepancies between the plans, specifications, referenced standards and governing codes, the more stringent requirements shall govern. All discrepancies shall be brought to the attention of the owner prior to proceeding with any work involved. XXIX. GENERAL CLEANING A. SUMMARY 1. Throughout the construction period, maintain the buildings and site in a standard of cleanliness as described in this Section. 2. Related work: a. Documents affecting work of this Section include, but are not necessarily limited to, General Conditions, Supplementary Conditions, and Sections in Division 1 of these Specifications. b. In addition to standards described in this Section, comply with requirements for cleaning as described in pertinent other Sections of these Specifications. B. QUALITY ASSURANCE 1. Conduct daily inspection, and more often if necessary, to verify that requirements for cleanliness are being met. 2. In addition to the standards described in this Section, comply with pertinent requirements of govermrtental agencies having jurisdiction. C. CLEANING MATERIALS AND EQUIPMENT 1. Provide required personnel, equipment, and materials needed to maintain the specified standard of cleanliness. D. COMPATIBILITY 1. Use only the cleaning materials and equipment, which are compatible with the surface being cleaned, as recormnended by the manufacturer of the material. h:word/wayne/oyster bay phase II 8/01 J0 33 E. PROGRESS CLEANING 1. General: a. Retain stored items in an orderly arrangement allowing maximum access, not impeding traffic or drainage, and providing required protection of materials. b. Do not allow accunmlation of scrap, debris, waste material, and other items not required for construction of this work. c. At least twice each month, and more often if necessary, completely remove all scrap, debris, and waste material from the .job site. d. Provide adequate storage for all items awaiting removal fi-om the job site, observing requirements for fire protection and protection of the ecology. 2. Site: a. Daily, and more often if necessary, inspect the site and pick up all scrap, debris, and waste material. Remove such items to the place designated for their storage. b. Weekly, and more often if necessary, inspect all arrangements of materials stored on the site. Restack, tidy or otherwise service arrangements to meet the requirements of subparagraph III - A. - 1. A above. c. Maintain the site in a neat and orderly condition at all times. 3. Structures: a. Weekly, and more often if necessary, inspect the structures and pick up all scrap, debris, and waste material. Remove such items to the place desi=m~ated for their storage. b. Weekly, and more often if necessary, sweep interior spaces clean. (1) "Clean," for the purpose of this subparagraph, shall be interpreted as meaning free from dust and other material capable of being removed by use of reasonable effort and a hand-held broom. c. As required preparatory to installation of succeeding materials, clean the structures or pertinent portions thereof to the degree of cleanliness recommended by the manufacturer of the succeeding material, using equipment and materials required to achieve the necessary cleanliness. d. Following the installation of finish floor materials, clean the finish floor daily (and more often if necessary) at all times while work is being performed in the space in which finish materials are installed. (1) "Clean," for the purpose of this subparagraph, shall be interpreted as h:word/wayne/oys~er bay phase II 8//01 meaning free from foreign material, which, in the opinion of the Owner, may be injurious to the finish floor material. F. FINAL CLEANING 1. "Clean," for the purpose of this Article, and except as may be specifically provided otherwise, shall be interpreted as meaning the level of cleanliness generally provided by skilled cleaners using commercial quality building maintenance equipment and materials. 2. Prior to completion of the Work, remove from the job site all tools, surplus mater/als, equipment, scrap, debris, and waste. Conduct final progress cleaning as described in Article 3.1 above. 3. Site: a. Completely remove resulting debris. 4. Structures: a. Interior: (1) Visually inspect interior surface and remove all trances of soil, waste materials, smudges, and other foreign matter. (2) Remove all traces of splashed material from adjacent surfaces. (3) Remove paint droppings, spots, stains, and dirt from finished surfaces. b. Glass: Clean inside and outside. c. Polished surfaces: To surfaces requiring rout/ne application of buffed polish, apply the polish recommended by the manufacturer of the material being polished. 5. Schedule final cleaning as approved by the Owner to enable the Owner to accept a completely clean Work. G. CLEANING DURING OWNER'S OCCUPANCY 1. Should the Owner occupy the Work or any portion thereof prior to its completion by the Contractor and acceptance by the Owner, responsibilities for interim and final cleaning shall be as determined by the Owner in accordance with the General Conditions of the Contract. h:word/wayne/oyster bay phase II 8/01 12 SUPPLEMENTARY CONDITIONS PART 1 - GENERAL A. The following supplements modify, change, delete from, or add to the referenced General Conditions of the Contract. Where any article of the General Conditions is modified or any paragraph, subparagraph, or clause is modified or deleted by this section, the unaltered provisions of that article, paragraph, subparagraph, or clause shall remain in effect. B. Modifications to the General Conditions: 1. The work shall be in conformance with the latest UBC, UMC, NEC, and UFC codes and other applicable local codes. 2. The City shall obtain and pay for the necessary Building Permit. Contractor shall obtain and pay for all other necessary permits. 3. The City shall supply and install the following item(s). a. Data wiring and hardware. b. Telephone wiring and hardware. c. Thermostats and thermostat wiring. 4. All other materials removed during the course of construction shall be disposed of off-site by Contractor after approval by the Construction Manager, and at Contractor's expense. 5. Owner Occupancy: a. The owner will occupy the site and premises during the entire period of construction. Owner and Contractor agree to cooperate with each other to minimize conflict, and to facilitate the Owner's and Contractor's Operations. 6. Proj ect Record Documents: a. Maintain on-site, one set of plans, specifications, addenda, and change orders to record actual revisions to the work. Record information concurrent with construction progress. Legibly mark and record product substitutions or alternates measured locations of utilities concealed in construction, and field changes of dimensions or details, as needed. b. Copies of as-builts, construction plans, electrical, fire alarm and fire sprinkler plans from Phase I will be available for the contractor's reference. h:word/%~ayne/oyster bay phase II 8/01 13 GENERAL STRUCTURAL INFORMATION (The following may or may not apply to this Bidder Design Build Project) CODE: All construction shall conform to the 1997 Uniform Building Code (UBC) or latest edition. INSPECTIONS: Special inspections are required. Notify the Building Department for Building Department inspections, as required by local ordinance. PLANS AND SPECIFICATIONS: Plans and specifications will be submitted by the contractor to the Building Department for approval. NOTE: THE FOLLOWING PAGES OF TECHNICAL SPECIFICATIONS APPLY TO THIS BIDDER DESIGN BUILD PROJECT. YOU CAN CONTACT THE CONSTRUCTION MANAGER OF THIS PROJECT OR CHRIS MOTTNER AT (360) 478-2316 FOR FURTHER DETAILS. h:word/wayne/oyster bay phase II 8/01 TECHNICAL SPECIFICATIONS A. ROUGH CARPENTRY 1. LUMBER MATERIALS a. Studs, plates, misc. framing 2 X 4 or 2 X 6, Douglas Fir or Hemlock Fir standard grade; 19 percent maximum moisture content; kiln dried, as consistent with acceptable construction standards. B. FINISH CARPENTRY 1. PRODUCTS a. Hardwood Lumber: Graded in accordance with AWI "Premium"; oak species; maximum moisture content of 6 percent; of quality suitable for transparent finish and matching existing from Phase I. As consistent with acceptable construction standards. C. INSULATION 1. PRODUCTS a. Thermal Batt Insulation: Performed glass fiber batt, conforming to the following: Thermal Resistance: R of 21 at roof, R of 11 at thermal wall and all interior walls. Facing: Unfaced at all locations. D. MANUFACTURED ROOFING, FLASHING, SHEET METAL 1. PRODUCTS a. Roofing materials, flashings and other miscellaneous metal fabrications shall be formed from the same material and in the same finish as the attached roof panels. b. Fasteners shall be consistent with existing, or per manufacturer's specifications. c. Firewall openings shall be sealed around electrical raceways, plumbing, equipment, fixtures and ducts, to restore fire-rating integrity. Dow-Coming type silicone RTV #3- 6548 foam sealant or approved equal. E. WOOD DOORS AND RELITES 1. PRODUCTS h:word/wayne/oyster bay phase II 8/01 15 a. Flush Interior Doors: 1 3A" thick; solid core construction, non-fire rated. b. Veneer Facing: AWI "Premiuln" quality, Oak, transparent finish. c. Relite frames and stops: AWl "Premium" quality, Oak, transparent finish, match existing. Non-fire rated. d. Door sizes shall be 3'x 7', to match existing. F. HARDWARE 1. PRODUCTS a. All interior door hardware to match existing. G. GYPSUM WALL BOARD 1. PRODUCTS a. Fire Rated Gypsum Board: ASTM C36; fire resistive type; UL rated; 5/8" thick, maximum permissible length; ends square cut, tapered edges. H. ACOUSTIC CEILING TILE 1. SUSPENSION SYSTEM MATERIALS a. Grid Materials: Commercial quality cold rolled steel with galvanized coating. b. Grid Finish: White c. Support Channels and Hangers: Size and type to suit application and seismic requirements. 2. ACCOUSTIC UNIT MATERIALS a. Acoustical Panels: Conforming to the following: 1.) Size: 24 X 48 inches 2.) Thickness: 5/8 inches 3.) Composition: Mineral 4.) Light Reflectance: LR-1 (75% or over) 5.) NRC Range: .50 to .60 6.) STC Range: 35 to 39 7.) Surface Color: White 8.) Tile and Suspension System to meet requirements of a 1-hour ceiling assembly, complete with retaining clips. 9.) Acceptable manufacturers: .Armstrong, Celotex, USG, others approved by Owner. h:word/wayne/oyster bay phase II 8/01 I. RESILIENT BASE 1. MATERIALS - BASE a. Base: Resilient top set covered: 1.) Height: 4 inches 2.) Thickness: 1/8 inch thick 3.) Length: Roll 4.) Manufacturers: Burke, Roppe or approved equal 5.) Color: As selected by Owner J. RESILIENT TILE FLOORING 1. All rooms included in Phase 11 construction will have tile flooring with the exception of the H.V.A.C. room and the telephone room. 2. PRODUCTS a. Manufacturer: Submittal approved by Owner, matching existing b. Style: Solid vinyl tile, 1/8" thick, 12" X 12" c. Color: Matching existing or as selected by Owner d. Composition: Solid vinyl tile e. Backing: As approved by Owner, Construction Manager f. Wear Warranty: 10 years or better, approved by Owner g. Substitution: As approved equal by Owner 3. PREPARATION a. Remove sub-floor hdges and bumps. Fill minor or local low spots, cracks, joints, holes and other defects with sub-floor filler. h:word/wayne/oyster bay phase II 8/01 17 K. BDDER DESIGN HEATING AND VENTILATING SYSTEM 1. SCOPE a. Installation ora HVAC system for approximately 3945 SF of office space on the second floor, and first floor conference room. b. Modify existing duct work to first floor conference room. c. H.V.A.C. to be typical of the existing system in service of the main floor offices. d. Duct heaters shall be added, as needed. 2. DUCT WORK, EQUIPMENT AND APPURTENANCES a. Design and installation shall be in accordance with SMACNA, HVACDCS and NFPA90A and a report issued to the Owner. b. Supply, return, outside air and exhaust shall be fully ducted. Duct mater/al shall be galvanized steel. Flexible rnnouts shall not exceed 8 feet in length. All transverse joints shall be sealed in accordance with SMACNA. All ductwork (except exhaust) shall be insulated with R-3.3 one inch mineral or glass fiber blanket with integral vapor barrier. The first ten feet of supply duct fi.om each unit shall be sound lined. c. All refrigeration piping shall be insulated with 1" insulation having a thermal conductivity between 0.23 and 0.25. d. Thermostats and thermostat wiring will be provided and installed by City forces. e. Duct work, equipment and appurtenances to be installed for Phase II rooms only at this time. 3. INSTALLATION a. Installation shall be in accordance with manufacturer's recommendations and local codes. 4. SUBMITTALS (SUBMIT FOR APPROVAL 4 SETS OF THE FOLLOWING TO OWNER). a. Plans b. Calculations c. Manufacturer's catalog data for the following: 1.) Diffusers, registers and grilles 2.) Dampers h:t~ord/wayne/oyster bay phase II 8/01 18 3 .) h~sulation 4.) Warranties L. BDDER DESIGN ELECTRICAL SYSTEM 1. SUMMARY OF WORK a. Contractor shall design an electrical system to supply lighting, electrical outlets, switches, panels, etc. to the second floor rooms, with consideration of Phase II to be completed in 2002 and all areas of the remodel, Phase II. b. Electrical system installed from Phase I shall be used to its full extent, allowed by code. c. Contractor shall pay for and obtain all permits, fees, etc. relating to the installation of the electrical system. d. Contractor shall submit the required plans for the electrical system first to the Construction Manager for approval before proceeding. e. All electrical materials must be UL listed. No lighting flex whips over 6 feet long. All flex whips will have ground wires. All boxes will be a minimum of 4" X 4" X 1 V2" metal. Any floor boxes will have brass safety covers. No flexible conduit inside walls. Label all junction box cover plates with voltage, panel and circuit. Coordinate any power outages on any circuits with the Construction Manager, including relocating of existing and new installations actual location of plug outlets to be approved by the Construction Manager, prior to installation. f. All electrical equipment, including panels, fixtures, etc. shall be of quality and matching the existing equipment in the Public Works & Utilities Building. g. Computer outlets and cable to be supplied and installed by City forces. h. Telephone hardware and cable to be supplied and installed by City forces. i. Emergency lighting shall be supplied and installed per bidder design and approval by the Construction Manager, for areas of Phase II only. j. Fire detectors shall be supplied and installed per bidder design and approval by the Construction Manager and Bremerton Fire Marshal, for areas of Phase II only. 2. INSTALLATION COORDINATIONS b. Computer outlet system conduits and telephone system conduits shall be installed by the Contractor per the City's recommendations. b. City forces may install computer outlet and telephone system wMng during the h:word/wayne/oyster bay phase II S/O1 construction process in coordination by the Contractor and the Construction Manager. 3. SUBMITTALS a. Plans M. BDDER DESIGN FIRE ALARM SYSTEM 1. DESCRIPTION a. Contractor shall design and install a complete fire alarm and detection system for the Phase II remodel project, utilizing the existing system and components to the extent allowed by code. b. All fire alarm and detection system devices and equipment shall match existing or as mutually agreed upon by Contractor and the Construction Manager. c. System operation shall be as follows: 1 .) Initiation of any alarm device shall cause all indicating alarm devices to activate. 2.) Initiation of an alarm shall cause the central station-reporting device to actuate. d. All other existing fir alarm systems will stay intact for all areas on the second floor, not included in Phase II construction. N. FIRE SPRINKLER SYSTEM 1. DESCRIPTION a. Contractor shall design and install a complete fire sprinkling system for the Phase II remodel project, utilizing the existing system and components to the extent allowed by code. b. All other existing fir sprinkler systems will stay intact for all areas on the second floor, not included in Phase II construction. 2. APPLICABLE CODES a. The system shall comply with all applicable provisions and codes. 3. PERMITS, REVIEWS AND SUBMITTALS a. Contractor shall pay for and obtain all permits, fees, etc. relating to the installation of the fire sprinkling system. The Contractor shall also submit the required plans, certified catalog data, calculations and contractor certifications, as applicable, first to the Construction Manager and after approval, to the Bremerton Fire Marshal for approval. 4. TESTING h:,word/wayne/oyster bay phase II 8/01 20 ¢3 a. Install system complete for operation and test as required by the Bremerton Fire Marshal.. b. Contractor shall coordinate with the Construction Manager for all testing procedures. c. Provide asbuilt drawings specifically applicable to the installed system. O. MISCELLANEOUS ITEMS 1. DESCRIPTION a. Contractor shall perform roof repair of penetrations from previous vent systems that have been removed from Phase I. b. Ceiling height above the floor of the mezzanine shall be 8'. c. Frame and wrap "I" beam columns, as needed, to match similar work completed in Phase I. d. HVAC room and telephone room to be sheetrocked, fire-taped, mudded, sanded and unpainted. P. PAINTING 1. GYPSUM BOARD a. One coat, latex primer sealer b. Two coats, interior low sheen washable enamel 2. INTERIOR WOOD SURFACES a. One coat, uniforming sealer b. One coat, stain c. Two coats, oil based polyurethane varnish 3. COLORS a. All paint and stain colors to match existing or agreed upon by authorized City representative. R. ROOM FINISHES 1. SECOND FLOOR h:word/wayne/oyster bay phase II 8/01 a. All areas shall be the tile flooring, gypsum board except as stated in J.1. resilient tile flooring. b. Tile flooring to match existing, or as approved equal by Owner. h:word/wayne/oyster bay phase II 8/01 22 IL/ DESIGN 1  MEZZANIN~ PLAN SCAL~ ~/a"=~'-o" OOWi,! --~ ~<ss~' '---- :..,'_j ....... ~ ~./e~ 1~ i ~ LEGEND ' . I J OPEN I",[XJSTRLAL FLLK3RESC:ENT ~NIA 8T-~J=-232--PO--277V 8' 4- TlJB~ UG'HT. ATTAC-IED WG.3, E-LFCTRONIC BAL! :AST (OR EQ) D~,ECTLY 'TO C:EI.t-K$ OF:C:N tkI:)L,'ETRIAL FLUORESCCNT S~J, LAR TO ~ 2' x 4' 4- ~ /IQ-FF. ATTACHED [~RECTLY TO C>21_ _NG 2'x 4' 4- TUBF LK~ITF " ELECTROh~O 9 ;ALLAST [~ INTEGRAL WITH DROP C~ DUPLEX RECEPTAB~E : ~ RE~TA~ A~ ~A~ F~~ ~TA~E ~,~ ~ (~vo ~s) ~ ~ S~CH TELEPHONE "~m. requirements" ~ WAY ~ SV~CH ALL phone drop ~" back to back drop %'WAY ~G SW~ WP NDtCA%S WEATHER PROOF' CFI t',~DtCATES .GROUND FAU_T I'fI-ERJT~TI}~ DEVICE' ELECTRICAL PLAN SPECIAL NOTE: CONTRACTC. J7 ?~-{ALL PROVIDE ALL R~EQUITED ELECTRICAL IENG~EEFJ:NG AND ~,tiNATE' ALL ~...FCTRK;AL WORK ~,~TH PRCCER E24GINEF_RED CONEOCTC~S AND STfFS TO SAT]SFY ALL BU~-AJ'4D Ft FCTR:X2AL CODE I::~QU~TS. ALL SL~MfFALS SHALL ~ STAMFED BY A PROFES~:DC6tAL ENGNEER LEHENSED IN THE STATE OF WAS1-LNGTON AND SUBMFi'TED IN FC~¢I APPROVED BY 'FrE CFFY' CF RREME27TON BLE_DNG DEPARTLENT. ELECTRICAL NOTES: AND FIXTL'TE L~A~ ON ~. O~ RE~VES B~ TO ~ ~&S~ ~S P~ TO R~-N ~~ ~~ A~ MEZZANINE PLAN SC,~L.E: 1/8"=T-o"