HomeMy WebLinkAbout02/28/01 AGENDA CITY COUNCIL MEETING AGENDA
FEBRUARY 28, 2001
1. PRE-COUNCIL STUDY SESSION: 5:00 - 5:30 P.M.
A. General Council Business
2. CALL TO ORDER: 5:30 P.M.
A. Pledge of Allegiance
B. Invocation
3. CONSENT AGENDA - There are no Consent Agenda items this week
4. CLAIMS/CHECK REGISTERS
5. COUNCIL MEMBER REPORTS
6. MAYOR'S REPORT
7. LEGISLATIVE REPORT
8. PUBLIC RECOGNITION - (Comments limited to 3-minutes)
9. NEW BUSINESS
A. Interlocal Lease Agreement Between Bremerton Public Works and Utilities and Kitsap
Conservation District (#AB01-050)
B. Purchase Agreement for Self-Contained Breathing Apparatus from Sea-Western, Inc.
(#AB01-051 )
C. Contract Change Order for SR304 TIP, Gateway Phase (#AB01-052)
D.Professional Services Agreement for Design Services with HDR Engineering for Callow
Basin Priority 5 and Trenton/Cherry CSO Improvements (#AB01-053)
10. PUBLIC HEARING - ORDINANCES
A.Ordinance No. 4757 (Second Reading) Vacating the A~ley located between Naval &
Roosevelt Avenues, and between 6th & 7th Streets (#AB01-045)
B. Ordinance No. 4758 (Second Reading) Vacating approximately 210 Feet of Yantic Avenue
South of 1st Street, and the Alley lying South of 1st Street between Yantic & Hartford
Avenues (#AB01-046)
C. Ordinance No. 4759 (Second Reading) Vacating the Southerly 1000 Feet of Forrest Street
between 1st Street (Vacated) and Kitsap Way (#AB01-047)
D. Override Line Item Veto of Ordinance No. 4746, General Fund 001 (#AB01-054)
E.Override Veto of Ordinance No. 4749, Amending Chapter 2.49 of the BMC providing for
City Council Membership on Interview Panels for Certain Employees (#AB01-055)
11. PUBLIC HEARING - RESOLUTIONS
A. Resolution No. 2803, to Hire a City Attorney (#AB01-049)
12. ' ADJOURNMENT OF MEETING
THE CITY COUNCIL WILL ADJOURN TO THE CONFERENCE ROOM IMMEDIA TEL Y
FOLLOWING THIS MEETING FOR A STUDY SESSION TO DISCUSS "CREA TING A HEARING
EXAMINER SYSTEM".
AGENDA BILL
BREMERTON CITY COUNCIL
.~'~
1. SUBJECT: FOR AGENDA OF: February ~l~, 2001
Interlocal Lease Agreement Between Bremerton ORIGINATING DEPT: Public°'Works/~ti. ly
Public Works & Utilities and the Kitsap ORIGINATOR: Forestry Manager ',~,'~I
Conservation District DATE SUBMITTED: February 8, 2001
2. CLEARANCES (comment on bac, k~ry): 3. EXHIBITS:
Director PW&U ~.~ Agreement
'
City Attorney
Risk Manager
Operations Committee
Fiscal & Budget Committee
ENDORSEMENT .~ INFORMATION APPROVED BY COUNCIL PRESIDENT FOR SUBMITTAL:
4. SUMMARY sTAtEMENT AND REQUIREMENT FOR COUNCIL ACTION:
Thc Kitsap Conservation District (KCD) has requested use of approximately one-half acre to store and prepare plants for their
"Native Plant Salvage Program". This program provides plants for restoration and enhancement of natural areas including
stream restorations on public sites. This program will benefit restoration efforts within the county including those thc Water
Utility is currently involved with at Gorst Creek. The Water Utility has an open area available adjacent to thc existing
greenhouse at the Forestry Office compound. In lieu of monetary compensation, KCD agrees to contribute plant material and
expertise to the Water Utility for its stream restoration projects.
8. RECOMMENDATION
Motion to authorize the Mayor to execute the intcrlocal lease agreement with the Kitsap Conservation District for operating
and maintaining a Native Plant Salvage Program.
9. RESPONSIBLE OFFICIAL: Public Works/Util. Director
ENFORCEMENT OFFICIAL: Forestry Manager
EXPIRATION DATE: Per Agreement
REVIEW DATE:
10. NOTICE OF ACTION A9 ~
PULLED ~ TABLED __ APPROVED DISAPPROVED ED
COUNCIL DIRECTIVE: D
11. AGENDA BILL NO: {~
1
Kitsap Conservation District
817 Sidney Avenue - Port Orchard, WA 98366-1219 - Phone (360) 337-7171 - FAX (360) 337-7172
February 2, 2001
City of Bremerton
Department of Public Works & Utilities
3027 Olympus Drive
Bremerton, WA 98310
Att: Forestry Manager
Dear Bill,
Enclosed are three signed copies of the ]:nterlocal Lease Agreement between your
Department and the Kitsap Conservation District. We appreciate your cooperation in
bringing this agreement to fruition.
When all necessary signatures are procured, please forward one copy back to me so
that we may hold it in our records.
Carla Pizzano
District Coordinator
CONSERVATION - DEVELOPMENT - SELF-GOVERNMENT
INTERLOCAL LEASE AGREEMENT
BETWEEN
THE BREMERTON DEPARTMENT OF PUBLIC WORKS & UTILITIES
AND
THE KITSAP CONSERVATION DISTRICT
WHEREAS, the Bremerton Department of Public Works & Utilities (hereinafter referred to as
"Lessor"), owns a parcel of land located north of the West Belfair Valley Road, Kitsap County,
Washington legally described in item 1 below; and
WHEREAS, the Kitsap Conservation District (hereinafter referred to as "Lessee") manages and
operates a program for the salvage and rearing of native plants (the "Native Plant Salvage
Program") for the purpose of providing plants for restoration and enhancement of natural areas
including stream restoration areas; and
WHEREAS, the Lessor is currently involved in planning for stream restoration projects that
would benefit from the activities and operations of the Lessee, and the Lessee desires to procure
a site for which to operate its Native Plant Salvage Program, both parties herein agree as follows:
1. PREMISES. Lessor is the legal owner of approximately one half acre located
within:
A portion of the SW1/4 NWl/4 Section 32, Township 24 North, Range 1 East,
W.M., as depicted on the attached map marked Exhibit A.
Lessor leases to Lessee and the Lessee hereby leases from Lessor, the above-described real
property, together with all rights, privileges, easements, and appurtenances thereon (hereafter
referred to as the "Premises"), for the uses and purposes described below.
2. USES AND PURPOSES. Lessee shall have the use and occupancy of said
premises:for the purposes of operating and maintaining a native plant salvage program to store,
transplant, and propagate plants for use in community restoration projects, including projects
sponsored by the City of Bremerton.
3. TERM. This Agreement shall become effective on January 1, 2001, and will
cominue until terminated by either party, as provided in Section 11.
4. RENT. Lessee covenants to maintain Premises and provide planting material and
expertise to the Lessor as rental for the Premises in lieu of monetary compensation.
5. RESPONSIBILITIES. Lessor agrees to provide said premises as is, which
includes water at existing tap and a 110 volt electrical outlet (available in greenhouse) for
incidental use. During the term of this Agreement, Lessor shall pay all real estate taxes and all
property assessments and the Lessee shall pay for all water, electricity, and other utility charges
if and when so metered by the Lessor. Lessee agrees to fully maintain and operate the premises
3
only for the purposes stated in item 2. Maintenance shall mean that the premises are kept in as
good or better condition than found, and that no unsightly accumulation of material is allowed,
all as determined by the Lessor. Lessee agrees to utilize organic principles in its operation and
not to use or store potentially hazardous chemicals or fertilizers on the premises.
6. ACCESS. Lessee shall be provided access during regular business hours of the
Forestry Division operations. If access is required at other than regular business hours,
arrangements for access shall be made with the Forestry Division Manager. Access shall be
limited to ingress and egress to the premises as described in item 1. Access to other areas shall
be with the permission of the Forestry Manager.
7. SECURITY. Lessee acknowledges that these properties are restricted to Kitsap
Conservation District personnel and/or individuals or groups under its control and for the
purposes stated in item 2 only.
8. EASEMENTS. Lessor retains utilities and access easements over the said
Premises as currently developed. Lessee agrees to abide by any requirements of the Bonneville
Power Administration (BPA) for use of area within or adjacent to their powerline easement.
9. IMPROVEMENTS. Lessee may locate a small portable shed on the Premises to
use for potting and tool storage. Lessee is responsible for upkeep and maintenance of said
structure.
10. HOLD HARMLESS. It is understood and agreed that this Agreement is solely
for the benefit of the parties hereto and gives no right to any other party. No joint venture or
partnership is formed as a result of this Agreement. Each party hereto agrees to be responsible
and assumes liability for its own wrongful or negligent acts or omissions, or those of its officers,
agents, or employees to the fullest extent required by law, and agrees to save, indemnify, defend,
or hold the other party harmless from any such liability. In the case of negligence of both the
Lessor and the Lessee, any damages allowed shall be levied in proportion to the percentage of
negligence attributable to each party, and each party shall have the right to seek contribution
from the other party in proportion to the percentage of negligence attributable to the other party.
11. TERMINATION. This Agreement may be terminated by either party, without
cause, upon sixty (60) days written notice to the other party, or for cause if either party fails
substantially to perform through no fault of the other and does not commence correction within
five (5) days of written notice and diligently completes the correction thereafter.
12. GENERAL CONDITIONS.
a. Entire Agreement: This Agreement constitutes the entire agreement between
the parties and both parties acknowledge that there are no other agreements,
written or oral, that have not been fully set forth in the text of this Agreement.
b. Amendments: The parties hereby further agree that this Agreement cannot be
amended or modified without the written concurrence of both parties.
c. Notices: Any notices required to be given by Lessor, or by Lessee to the other
party shall be in writing and delivered to the following parties at the following
addresses:
Lessor: Lessee:
City of Bremerton Kitsap Conservation District
Department of Public Works& Utilities 817 Sidney Ave.
3027 Olympus Drive Port Orchard, WA 98366
Bremerton, WA 98310 Attn: District Coordinator
Attn: Forestry Manager
d. Waiver: Failure to insist upon strict compliance with any terms, covenants or
conditions of this Agreement shall not be deemed a waiver of such, nor shall
any waiver or relinquishment of such right or power at any time be taken to be
a waiver of any other breach.
e. Applicable Law & Venue: This Agreement shall be construed and interpreted
in accordance with the laws of the State of Washington and, in the event of
dispute, the venue of any action brought hereunder shall be in Kitsap County
Superior Court.
IN WITNESS WHEREOF, the parties hereto have affixed their signatures below:
CITY OF BREMERTON KITSAP CONSERVATION DISTRICT
BY: BY:~fft~v~,~ /~_~
Lynn S. Horton, Mayor Sharon Call, Chair, Board of Supervisors
Date: Date: ~- c> ~ ~ o /
DEPARTMENTAL APPROVAL:
W. Eugene Sampley
Director of Public Works & Utilities
APPROVED AS TO FORM:
David St. Pierre
Assistant City Attorney
Received for filing:
Kathleen McCluskey
City Clerk
5
AGENDA BILL
BREMERTON CITY COUNCIL
1. SUBJECT: FOR AGENDA OF: 02/28/2001
ORIGINATING DEPT: Fire
Agreement to purchase Self-Contained ORIGINATOR: Al Duke, Fire Chief
Breathing Apparatus from Sea-Western, Inc. DATE SUBMITTED: 02120/2001
2. CLEARANCES: Comment of bac~jf n6cessary) 3. EXHIBITS:
Budget & Fiscal Agreement
Operations ~ ¢~C~.~~
ENDORSEMENTS ,X INFORMATION APPROVED BY COUNCIL PRESI. QF...)NT... ...... FOR SUBMITTAL:
4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTI~'~<''-<
In order to meet State and Federal safety standards, the Fire Depa~ment must purchase new Self-Contained
Breathing Apparatus (SCBA) and pa~s for use in fighting fires and entering into hazardous atmospheres to rescue
citizens. The Fire Depa~ment is seeking authorization to enter into a pumhasing agreement with Sea-Western
Inc. to purchase the equipment. Sea-Western is the sole sour~ authorized distributor for Washington State,
8. RECOMMENDATION:
That the City Council authorize the Mayor to sign the purchasing agreement with Sea-Western to purchase
Self-Contained Breathing Apparatus.
9. RESPONSIBLE OFFICIAL: Al Duke, Fire Chief
ENFORCEMENT OFFICIAL: Al Duke, Fire Chief
EXPIRATION DATE:
10. NOTICE OF ACTION REVIEW DATE: ~j~~
PULLED TABLED APPROVED DISAPPROVED AMENDED
COUNCIL DIRECTIVE: 11. AGENDA BILL NO: 0 1 '"' 0 ~- ~
2. CLEARANCE COMMENTS:
5. IMPACT ON NON-PASSAGE:
Failure to purchase this equipment would make the Fire Department non-complaint with WISHA standards.
6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES-
7. RESEARCH SOURCES:
F ESTI .RN
FIRE APPARATUS & EQUIPMENT
P.O. Box 51, Kirkland, Washington 98083 / Phone (425) 821-5858 / Fax (425) 823-0636 / Toll Free 1-800-327~5312
OFFICE & WAREHOUSE: Totem Lake Business Park, 12815 NE 124th, Suite H, Kirkland, Washington 98034
QUOTATION
TO: Bremerton Fire Department DATE: 2/1/2001
817 Pacific
Bremerton, WA 98337
Atto: Ron McKiernan
Replying to your inquiry For Request for Quotations we are pleased to quote as follows:
ITEM NO. QTY Upgrade Department's SCBA's to Current NFPA Standards Discount Package Prices
1. 30 MSA MMR Xtreem H.P. Breathing Apparatus
Complete with Vulcan Harness,
Chest Strap,
Quick-Fill I.P. Black Block Adapter only,
ICM 2000 Combination PASS and Redundant Low Air Alarm,
Less Facepiece.
ATe F-CM5000B-00005-0
2. 60 MSA 30 Minute Rated Carbon Cylinders.
3. 50 MSA MMR ¼ turn facepiece conversion adapter.
4. 1 Bauer Model CFS -2S, Two Position Fill Station
5. 1 MSA ESP for Eltra Elite Facepiece.
6. 8 MSA Ultra Elite MMR Facepieces complete with E.S.P.'s.
7. 5 MSA LBS 3' Quick-Fill Hose and Kevlar Pouch.
8. 50 Zico SCBA Storage Carrier Brackets.
9. 1 SeaWestern RIT System: ( $2,000.00 each )
Includes: Used SCBA 1" Stage, 2"a Stage Regulator, Alarm,
High Pressure Hoses, Quick Fill Female Adapter,
New, Stealth Carbon Wrapped 60 Minute Cylinder and
Orange Carrying Bag with Velcro Closure
10. 6 D.O.T. 6000 PSI Storage Cylinders.
Total Above Package Price less Washington State Sales Tax: $125,094.00
Includes one for one trade-in of departments used equipment.
FOB: Bremerton, WA. Terms: Net Upon Reciept
DELIVERY: 45-60 Days A flee receipt of order.By: ~~.~W~~. .
PLUS ANY APPLICABLE SALES TAXES Brian Morris
OISTRflBUTORS FOR
M,S,A, BODY GUARD Q JANESVILLE RESCUE TOOLS
!
Mine Safety Appliances Company · P.O. Box 426 · Pittsburgh, PA 15230
Telephone: (412) 967-3000 Writers Direct Dial No.
January 1 O, 2001
Assistant ChiefMick McKinley
City Of Bremington Fire Dept.
817 Pacific Ave.
Bremington, WA 98337-1921
Dear Chief Hart,
SeaWestern, Inc. is the sole authorized and designated supplier of MSA products
including SCBA's, Thermal Imaging Cameras, and parts to the Municipal Fire Department
market for Western and Central Washington and the State of Oregon. SeaWestern, Inc. is
an MSA Authorized Repair Center for MSA products in the same market and
geographical area.
MSA establishes distributors to sell, service and promote MSA products according to a
prepared MSA business/market plan. Authorized distributors are assigned a business
market within an assigned geographical area. The MSA business plan provides MSA
customers with the assurance that authorized distributors will provide them with proper
equipment selection, training and repair service. MSA products sold through authorized
MSA distributors are backed by MSA warranties.
MSA does not and will not restrict a distributor from selling MSA products outside their
assigned market or geographical area or establish a selling price. However, sales outside
an authorized distributor's market and geographical area are not in accordance with a
distributor's Business Agreement agreed to by the distributor and MSA.
Should an authorized MSA distributor sell MSA products outside their assigned market
and/or geographical area, by terms of the distributor's Agreement, MSA reserves the right
to refuse to honor any purchase order for MSA products by the distributor with ultimate
delivery into an area where, in MSA's opinion, the distributor does not have the capability
to properly service MSA customers on products or train the customer in product use. The
distributor may also be considered for irmnediate termination as an authorized MSA
distributor.
Cordially, /
Chris M. Sieritis
Northwest Sales Representative
LOC~XI-ION: RIDC Industrial Park · 121 Gamma Drive · Pittsburgh, PA 15238
0
I
AGENDA BILL
BREMERTON CITY COUNCIL
1. SUBJECT: SR 304 TIP, GATEWAY PHASE FOR AGENDA OF: February', 2001
INCREASE CONTRACT CHANGE ORDER ORIGINATING DEPT: Public Works
AUTHORIZATION ORIGINATOR: J. Strehler, City Eng.~d"~.
DATE SUBMITTED: February 16, 2001
2. CLEARA~IL~: (Comment on back 3. EXHIBITS:
]c& 1. Draft Change Order
~lirector of Pub Utilities 2. Draft Work Change Directive
City Treasurer
Council Fisc~d~f~ommittee
~~tions Committee~
EN~ORSEMENT~ INFORMATION l] APPROVED BY COUNCIL P~ESIDENT FOR SUBMITTAL:
~' ~ COUNCIL PRESIDENT
4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION:
In January, 2001 the City identified two defects in the sanitary sewer system in the vicinity of the intersection of
Cambrian Avenue and Farragut Street that require immediate repair. The cost to make the repairs is estimated to be
$150,000. Constraints due to schedule, cost and access require that the work be performed by the SR 304 Contractor
concurrent with his completion of the Gateway Phase of the SR 304 project. Approval of this increase to the Change
Order Authorization allows the repairs to be made to the sanitary sewer system without impacting the remaining
construction of the Gateway Phase of the SR 304 project. The requested action before the City Council is approval of
an increase in the Change Order Authority of the Gateway Phase of the SR 304 Transportation Improvement Project
from $250,000 to $400,000.
5. RECOMMENDATION:
The City Council authorize the Mayor to execute change orders on the SR 304 Transportation Improvement Project,
Gateway Phase contract to a limit of $400,000 for a total contract amount not to exceed $4,643,253.00.
9. RESPONSIBLE OFFICIAL: Director Pub Wks & Util
ENFORCEMENT OFFICIAL: Director Pub Wks & Util
EXPIRATION DATE:
REVIEW DATE:
10. NOTICE OF ACTION
PULLED [] TABLED [1 APPROVED [] DISAPPROVED [] AMENDED []
COUNCIL DIRECTIVE: ~2 0 i - ~5 c~
(OVER) 11. AGENDA BILL NO.:
2. CLEARANCE COMMENTS:
3. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION - Continuation
5. IMPACT ON NON-PASSAGE:
Funding would not be available for the SR 304 Contractor to make necessary repairs to thc sanitary sewer system.
Construction of the Gateway Phase of the SR 304 TIP would be delayed, and thc cost of the repairs would increase.
6. IMPACT ON STAFFING, BUDGETS~ FACILITIES, EQUIPMENT AND OTHER RESOURCES:
The cost of the repairs to the sanitary sewer system will be funded from the sanitary sewer main replacement budget.
Budget is available for the repairs.
7. RESEARCH SOURCES:
CITY OF BREMERTON CHANGE ORDER
Contract Change Order No. 19
Project Name SR 304 The Gateway Phase Original ContractAmt $ 4,243,253.38 Days 300
Project No. A420452 Prev. Appvd. Changes $ 155,726.38 Days 0
Contractor Start Palmer Construction, Inc This Change $ 122,598.17 Days 6
Revised ContractAmt $ 4,521,577.93 Days 306
This Change Order covers changes to the subject contract as described here n The Contractor shal construct,
furnish equipment and materials, and perform all work as necessary or required to comp ete the Change Order
Items for a lump Sum price a~treed upon between the Contractor andthe City of Bremerton.
Description of Changes Increase in (Decrease) Contract
Contract in Contract Time
Amount .Amount(S) Extension
($) (days)
In performin9 routine maintenance to the 24 inch
sanitary line from Cambrian Avenue to the old WB-3 wet
well, a failing section of line was found which is allowing 0 0
material into the sanitary line and pump station. It must
be repaired by jacking a casing from the existing WB-3
wetwell into the existing brick manhole and a new 24"
sanitary line placed in the casing.
Description
A new group 1 item shall be created, Item #161, 24 Inch
Sanitary Repair at Cambrian Avenue. The 24 inch
section of line is approximately 22 feet long and 20 feet
deep, with a water level affected by tidal conditions at 13
feet. The line lies directly underneath a 72 inch storm
line and 24 inch water line which is not to be disturbed.
Construction
Tasks for the above work shall be:
· Install well points to dewater the soil in the
location of the work.
· Removal of the existing reinforce poured in
place concrete roof of the old WB-3 wetwell.
· Chip concrete fill installed in the old wetwell
down to allow installation of jacking equipment.
· Core through the existing reinforced concrete
wall of the old WB-3 wetwell at the location of
the existing influent pipe to allow installation of
the jacked casing.
· Jack a casing from the old WB-3 wetwell to the
existing brick manhole. Jack the casing so that
the failing sanitary sewer can be removed
throughthe casing during installation. All care
shall be taken to avoid damaging the existing
brick manhole.
· Install a new 24 inch sanitary sewer in the
casing. Coordinate pipe material with the City.
Instal/the new sewer on casing spacers. Invert
Elevation of the new line at the brick manhole is
119.2 feet and 118.7 feet at the WB-3 wetwell.
· Grount the annulus between the new sanitary
sewer and the casing. Restore the channeling
of the old brick manhole
All materials incorporated into the project by this change
order shall be approved by the Engineer.
Measurement and Payment
Item #161, 24 Inch Sanitary Repair at Cambrian Avenue,
shall be full pay for all labor, materials, tools and
equipment required to perform the work in accordance
with the Standard Specifications and as described in this $113,307.00
change order.
Sub Total $113,307.00
Page l of 2
CITY OF BREMERTON CHANGE ORDER
Contract Change Order No. 19
Project Name SR 304 The Gateway Phase Original Contract Amt $ 4,243,253.38 Days 300
Project No. A420452 Prev. Appvd. Changes $ 155,726.38 Days 0
Contractor Stan Palmer Construction, Inc This Change $ 122,598.17 Days 6
Revised ContractAmt $ 4,521,577.93 Days 306
Description of Changes Increase in (Decrease) Contract
Contract in Contract Time
Amount Amount(S) Extension
($) (days)
Sales Tax (Group 1 items only) $9,291.17
Total $122,598.17
Net change in c0r~tract amount
increase or tdecrease) $122,598.17
The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the contract
price specified for each item including any and all supervision costs and other miscellaneous costs relating to the
change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of
said Change Order. The Contractor agrees to furnish all labor and materials and perform all other necessary
work, inclusive of the directly or indirectly related to the approved time extension, required to complete the
Change Order items. This document will become a supplement of the contract and all provisions will apply
hereto. It is understood that the Change Order shall be effective when approved by the City of Bremerton.
Recommended:
Project Engineer Date ~,~
Recommended: City Engineer Date
Accepted:
Contractor Date
Approved:
Mayor Date
Page2 of 2
CITY OF BREMERTON WORK CHANGE DIRECTIVE
WCD#: 10 PAGE 1 OF 1
PROJECT: SR304 TIP; The Gateway Phase PROJECT#: A420452
CONTRACTOR: Start Palmer Const., Co. DATE: 14 February 2001
YOU ARE DIRECTED TO PROCEED PROMPTLY WITH THE FOLLOWING CHANGE(S):
Replacement of the existing sanitary manhole at the intersection of Wycoff Avenue and Farragut Street and
three feet of misaligned concrete pipe on the west side of the manhole. The replacement of the manhole shall be done.
in accordance with the Standard Specifications and as described in this work change directive.
Construction Requirements:
The City will provide bypass pumping of the manhole. Start Palmer shall notify the City three days before work
commences to coordinate personnel. Replacement manhole shall be a 48 inch manhole that is channeled at the
bottom.
,ment for the replacement of the manhole and misaligned pipe shall be by force account.
Contract time shall not be affected this Work Chan( Directive.
ATTACHMENT(S):
If a claim is made that the above change(s) have affected Contract Price or Contract Times, any claim for a Change Order
based thereon will involve one or more of the methods of determining the effect of the change(s) identified below.
Depending on the contract format, any Change Order resulting from this instrument will be executed in accordance with
Section 1-04.4 of the WSDOT Standard Specifications, or Article 10 of the General Conditions.
CONTRACT PRICE AND TIME IMPACTS DETERMINED BY:
[] Lump Sum Increase (Decrease) in Contract Price is: $
Increase (Decrease) in Contract Time is:
[] Unit Price Estimated* Increase (Decrease) in Contract Price is: $
[] Time & Materials Estimated* Increase (Decrease) in Contract Time is:
[] Other
*Estimated Price or Time shall not be exceeded without further authorization.
CITY APPROVAL: CONTRACTOR ACCEPTANCE:
CITY ENGINEER STAN PALMER CONSTRUCTION, INC.
ab, FORMS, Work Change Directive, 5-00 I ~'
AGENDA BILL
BREMERTON CITY COUNCIL
1. SUBJECT: CALLOW BASIN PRIORITY 5 AND FOR AGENDA OF: February 28, 2001
TRENTON/CHERRY CSO IMPROVEMENTS, ORIGINATING DEPT: PW&U Engineering Div.
PROFESSIONAL SERVICES AGREEMENT FOR ORIGINATOR: Jennifer Strehler, City Engineer~.~
DESIGN SERVICES WITH HDR ENGINEERING. DATE SUBMITTED: February 16, 2001
2. CLEARANCES: (comment on backt'f~~/2~3.~ EXHIBITS
Director, Public Works/Utilities
City Attorney ~-~/~"~ ~ . A. Professional Services Agreement with
City Treasurer ~ ' ~ HDR Engineering.
Director, Administrative Services i./''' ~
Council Budget & Finance Committee
Operations Committee : ~ :~..~
ENDORSEMENT '
APPROVED BY COUNCIL PRESI]~/ENT FOR S..UB~tII~
COUNCIL PRESID.Ij. NT" ..(~...4-,' _...-~~ ~,,
4. SUMMARY STATEMENT AND REQUIREMENT FOR COUI'q(~IL ACTION:
The City has negotiated a Professional Services Agreement with HDR Engineering to provide engineering services
to design CSO improvements for the Callow Basin Priority 5 and Trenton/Cherry Avenue CSO Improvements.
The Callow Basin Priority 5 storm separation project includes extensions of new storm sewer piping to intercept
storm water that currently drains into the combined or sanitary sewer system and contributes to combined sewer
overflows. The Trenton/Cherry work includes environmental permitting assistance and engineering design
services for specific conveyance improvements in the Cherry Avenue and Trenton Avenue Basins as identified in
the CSO Reduction Facility Plan. The not-to-exceed amount of the agreement is $612,300.00. The request before
the City Council is to approve an agreement for professional services with HDR Engineering. Staff recommends
approval of the Agreement.
8. RECOMMENDATION:
Move to approve a professional services agreement with HDR Engineering to provide engineering services to
design CSO improvements for the Callow Basin Priority 5 and Trenton/Cherry Avenue CSO Improvements, in an
amount not to exceed $612,300.00, and authorize the Mayor to execute the same.
9. RESPONSIBLE OFFICIAL: City Engineer
ENFORCEMENT OFFICIAL: N/A
EXPIRATION DATE:
REVIEW DATE:
10. NOTICE OFACTION
PULLED TABLED APPROVED DISAPPROVED ~~
COUNCIL DIRECTIVE DA
11. AGENDA BILL NO:~
2. CLEARANCE COMMENTS:
5. IMPACT ON NON-PASSAGE:
The City will be not be able to construct the improvements in the Callow Avenue Basin and Trenton/Cherry
Basins, and will not meet the consent decree and order on consent established for these projects.
6. IMPACT ON STAFFING, BUDGETS, FJkCILITIES, EQUIPMENT OR OTHER RESOURCES:
Sufficient funds are available to do this work through Washington State Public Works Trust Fund and U.S. EPA
Grant funds. City staff will administer and monitor the contract with HDR Engineering.
7. RESEARCH SOURCES
Not Applicable.
ab/Agenda Bills 2001/PSA Callow Pr & Trenton/Cherry CSO Imp
PROFESSIONAL SERVICES AGREEMENT
HDR Engineering Inc.
THIS AGREEMENT is between the City of Bremerton, a municipal corporation
(hereinafter referred to as "City" and "Owner") and HDR Engineering (hereinafter referred to as
"Consultant" and "HDR").
WlTNES SETH:
1. SCOPE: Consultant agrees to provide engineering services for the Combined Sewer
Overflow (CSO) Program Engineering Design Services as further described in the Scope of Work
attached hereto and incorporated herein by this reference as Exhibit "A".
2. TERM: Contract shall commence on the date of this agreement and will terminate on
December 31, 2003, unless otherwise extended by the City.
3. COMPENSATION: City shall pay Consultant compensation as follows:
Total fees under this Agreement shall not exceed Six Hundred Twelve Thousand Three
Hundred Dollars ($612,300). Charges for services shall conform to the fee schedule attached hereto
and incorporated herein as Exhibit "B".
Consultant shall submit regular statements describing the services rendered with a
breakdown for work completed as authorized under this Agreement. The City, upon receipt of the
completed statement, shall promptly process said claim for payment.
Additional services which may be requested by the City will be paid for by the City at the
rates set forth in Exhibit B, which sum may exceed the "not to exceed" amount set forth above.
However, said services will only be performed, and compensated by the City after the City has
directed such performance in writing.
4. RELATIONSHIP OF PARTIES: The parties understand and agree that HDR
Engineering, Inc. is a firm skilled in matters pertaining to Civil Engineering and will perform
independent functions and responsibilities in the area of its particular field of expertise. Consultant
and its personnel shall act as independent contractors and not employees of the City. As such they
have no authority to bind neither the City or control employees of the City, contractors, or other
entities. Within the performance of these duties. Consultant shall work under the direction of the
Director of Public Works & Utilities.
5. INDUSTRIAL INSURANCE: Consultant agrees to provide for State industrial
insurance coverage for its personnel as required by State law.
PROFESSIONAL SERVICES AGREEMENT -1-
HDR.PSA- 10/16/98
6. LICENSE AND TAXES: Consultant shall possess a current Bremerton Business
License and any regulatory license required to fulfill Consultant's obligations under this Agreement.
B & O taxes shall be paid when due and Consultant, by this Agreement, assigns any payments due
under this Agreement to the City Clerk for payment of such taxes that have been declared delinquent.
7. INSURANCE AND HOLD HARMLESS: Consultant shall provide professional
liability or errors and omissions insurance of $1,000,000 per claim and comprehensive general
liability insurance, including bodily injury and property damage, of at least $1,000,000 per
occurrence. The City shall be named an additional insured on the comprehensive general liability
insurance policy.
Consultant shall, at all times, be responsible for the negligent or wrongful acts or failures to
act of its personnel which occur or arise in any way out of the performance of this agreement.
Consultant agrees to defend and indemnify and hold harmless the City, its appointed and elected
officers and employees, from and against any and all liability, loss, costs, damage, and expense,
including costs and attorney fees in defense thereof, because of actions, claims or lawsuits for
damages resulting from personal or bodily injury, including death at any time resulting therefrom,
sustained by anyperson or persons, and on account of damage to property, to the extent arising out of
the negligent performance of this Agreement, if such injuries to persons or damage to property is due
to the negligence of the Consultant, its subcontractors, its agents or assigns. This provision shall be
inapplicable to the extent such damage or injury is judicially found to be caused by the negligence of
the City.
The parties have specifically negotiated to provide that ConsuRant defend, hold harmless, and
indemnify the City for all claims, damages, and losses, including attorneys fees, arising fi:om any
claims of Consultant' s employees for injuries covered by Title 51 RCW, and for which Consultant
could not be held directly liable.
8. GENERAL CONDITIONS:
a. Reports and Information - Consultant, at such times and in such forms as the City may
require, shall furnish the City such reasonable periodic reports and documents as it may request
pertaining to the work or services undertaken pursuant to this Agreement, the costs and obligations
incurred or to be incurred in connection therewith, and any other matters covered by this Agreement.
Consultant will maintain accounting records in accordance with generally accepted accounting
principles and practices to substantiate all invoiced amounts.
b. Entire Agreement - This Agreement constitutes the entire agreement between the parties
and both parties acknowledge that there are no other agreements, written or oral, that have not been
fully set forth in the text of this Agreement. There are attached hereto and incorporated by reference
as part of this Agreement Exhibits "A, B, C, & D".
c. Amendments - The parties hereby further agree that this Agreement cannot be amended or
PROFESSIONAL SERVTECES AGREEMENT -2-
~R.~,s~- ~.0/~/~8
modified without the written concurrence of both parties.
d. Notices - Any notices required to be given by the City to Consultant or by Consultant to
the City shall be in writing and delivered to the parties at the following addresses:
City Clerk HDR Engineering
239 Fourth St. 500 - 108th Avenue NE
Bremerton, WA 98337 Bellevue, WA 98004-5538
e. Waiver - Failure to insist upon strict compliance with any terms, covenants or conditions
of this Agreement shall not be deemed a waiver of such, nor shall any waiver or relinquishment of
such right or power at any time be taken to be a waiver of any other breach.
f. Compliance with State, Local and Federal Laws - Consultant agrees to comply with all
applicable local, state and federal laws in performance of all services under this Agreement.
g. Applicable Law; Venue - This Agreement shall be construed and interpreted in accordance
with the laws of the State of Washington and, in the event of dispute, the venue of any action brought
hereunder shall be in Kitsap County Superior Court.
h. Attorney Fees - The substantially prevailing party in any litigation arising hereunder shall
be entitled to its reasonable attorney's fees and court costs, including appeals, if any.
9. NONDISCRIMINATION: Consultant shall not discriminate in employment or services
to the public on the basis of race, color, national origin, sex, religion, age, marital status or disability,
except employment actions based on a bona fide occupational qualification.
10. TERMINATION: This Agreement may be terminated by either party for convenience
upon thirty (30) days' written notice to the other party, or for cause if either party fails substantially to
perform through no fault of the other and does not commence correction within five (5) days of
written notice and diligently completes the correction thereafter. Upon such termination, City will be
entitled to reports showing the status of all matters upon which Consultant is advising the City as of
the effective date of termination.
11. STANDARD OF PERFORMANCE: The standard of care for all professional
engineering and related services performed or furnished by Consultant under this Agreement will be
the care and skill ordinarily used by members of Consultant's profession practicing under the same
or similar circumstances at the same time and in the same locality.
12. CONSTRUCTION PROCEDURES: Consultant's observation or monitoring portions
of the work performed under construction contracts shall not relieve the contractor from its
responsibility for performing work in accordance with applicable contract documents. Consultant
shall not control or have charge of, and shall not be responsible for, construction means, methods,
techniques, sequences, procedures of construction, health or safety programs or precautions
PROFESSIONAL SERVICES AGREEMENT -3-
HDR.PSA - 10/16/98
connected with the work and shall not manage, supervise, control or have charge of construction.
Further, Consultant shall not be responsible for the acts or omissions of the contractor or other
parties on the project.
13. RE-USE OF DOCUMENTS: All documents, including all reports, drawings,
specifications, computer software or other items prepared or furnished by Consultant pursuant to this
Agreement, are instruments of service with respect to the project and are property of the City. Any
reuse by the City for other than the specific purpose intended will be at City's sole risk and without
liability or legal exposure to Consultant, and City will defend, indemnify and hold harmless
Consultant from all claims, damages, losses and expenses, including attorney's fees, arising or
resulting therefrom. The format for documents and work products shall be as specified in the
exhibits.
PROFESSIONAL SERVICES AGREEMENT -4-
HDR.PSA - 10/16/98
14. HAZARDOUS MATERIALS: City represents to Consultant that, to the best of its
knowledge, no hazardous materials are present at the project site. However, in the event hazardous
materials are known to be present, City represents that it has disclosed to Consultant the existence of
all such hazardous materials, including but not limited to asbestos, PCB's, petroleum, hazardous
waste, or radioactive material located at or near the project site, including type, quantity and location
of such hazardous materials. It is acknowledged by both parties that Consultant's scope of services
do not include services related in any way to hazardous materials. In the event Consultant or any
other party encounters undisclosed hazardous materials, Consultant shall have the obligation to
notify City and, to the extent required by law or regulation, the appropriate governmental officials,
and Consultant may, at its option and without liability for consequential or any other damages to
City, suspend performance of services on that portion of the project affected by hazardous materials
until City: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as
appropriate, abate, remediate, or remove the hazardous mater/als; and (ii) warrants that the project
site is in full compliance with all applicable laws and regulations. City acknowledges that
Consultant is performing professional services for City and that Consultant is not and shall not be
required to become an "arranger, .... operator," "generator," or "transporter" of hazardous materials,
as defined in the Comprehensive Environmental Response, Compensation, and Liability Act of 1990
(CERCLA), which are or may be encountered at or near the project site in connection with
Consultant's services under this Agreement. If Consultant's services hereunder cannot be performed
because of the existence of hazardous materials, Consultant shall be entitled to terminate this
Agreement for cause on 30 days written notice. To the fullest extent permitted by law, City shall
indemnify and hold harmless Consultant, its officers, directors, parmers, employees, and
subconsultants from and against all costs, losses, and damages (including but not limited to all fees
and charges of Consultants, architects, attorneys, and other professionals, and all court or arbitration
or other dispute resolution costs) caused by, arising out of or resulting from hazardous materials,
provided that (i) any such cost, loss, or damage is attributable to bodily injury, sickness, disease, or
death, or injury to or destruction of tangible property (other than completed Work), including the loss
of use resulting therefrom, and (ii) nothing in this paragraph shall obligate City to indemnify any
individual or entity from and against the consequences of that individual's or entity's negligence or
misconduct.
PROFESSIONAL SERVICES AGREEMENT -5-
~mR. ~'SA-
IN WITNESS WHEREOF the parties hereto have executed this Agreement the date and year
indicated.
HDR Ensneering
Date: BY:
CITY OF BREMERTON
Date: BY:
LYNN S. HORTON, Mayor
DEPARTMENTAL APPROVAL:
W. Eugene Sampley, Director of Public Works & Utilities
APPROVED AS TO FORM:
City Attorney
RECEIVED FOR FILING:
KATHLEEN L. McCLUSKEY, CITY CLERK
PROFESSIONAL SERVICES AGREEMENT -6-
h-DR.PSA - 10/16/98
EXHIBIT A
CITY OF BREMERTON
CSO PROGRAM ENGINEERING DESIGN SERVICES
SCOPE OF WORK
INTRODUCTION
The purpose of this contract is for HDR to provide engineering services to design storm
separation improvements and prepare construction bid documents for the specific capital
projects define herein. HDR will lead the development of the design and will help to
coordinate the activities required by the City and subconsultants. This scope of work is
divided into two major capital projects: A - Callow Basin Priority 5, and B-
Trenton/Cherry CSO Improvements.
Callow Basin Priority 5. The Callow Basin Priority 5 storm separation project includes
extensions of new storm sewer piping to intercept storm water that currently drains into
the combined or sanitary sewer system and contributes to combined sewer overflows at
overflow structure OF-17 within the Callow Basin.
Trenton/Cherry CSO Improvements. The Trenton/Cherry work includes environmental
permitting assistance and engineering design services for specific conveyance
improvements in the Cherry Avenue and Trenton Avenue Basins as identified in the City
of Bremerton "CSO Reduction Facility Plan Update". Highlights of this portion of the
work are listed below by drainage basin:
Cherry Avenue Basin
· Replacement of the existing 10-inch Gravity Sewer from the top of the bluff near
OF-3 to the Beach Main
· Replacement of a section of Beach Main between the 16-inch and 24-inch
inverted siphons
· Access structures at the junctions of the two inverted siphons and the beach main
Trenton Avenue Basin
· New force main from EB-2 to the Beach Main near the existing OF-4
· Revisions to the existing EB-3 force main
· Upgrade of Pump Station EB-2
· New gravity sewer from Pitt and East 10th to EB-2
· Flow control structures
· ' Rehabilitation of 18-inch sewer from Pitt and East 10th to OF-7
· Reconstruction of OF-7
· Predesign of EB-3 upgrade
City of Bremerton 1 CSO Program Engineering Design Services
following tasks are included in this project. A detailed description of each task is
herein.
Table 1. Scope of Services
Task Descripton
Callow Priority 5
101 Project Management
201 Predesign Evaluation
202 Geotechnical Investigations
301 Final Design
302 Bidding Assistance and Construction Assistance
303 Additional Services for Callow Work
Trenton/Cherry
401 Project Management
501 Gravity and Pressure Sewer Improvements
Predesign
502 Pump Station EB-2 and EB-3 Predesign
503 Environmental and Permitting Assistance
504 Geotechnical Investigations
601 Gravity and Pressure Sewer Final Design
602 Rehabilitation Design of 18-inch Sewer from Pitt
and East 10th to OF-7
603 Design of EB-2 Upgrade
604 Bidding Assistance and Construction Assistance
605 Additional Services
Bremerton 2 CSO Program Engineering Design Services
A - Callow Priority 5 Tasks
Task 101 - Project Management, Coordination, and Meetings
Task 101 describes project management activities for the A - Callow Priority 5 project
conducted under Tasks 102-303. Project management activities for the B-
Trenton/Cherry CSO Improvements will be provided as listed for Task 401. Separate
invoices and project tracking will be provided for the two iA, B) projects.
Consultant Responsibilities:
Contracting and internal project controlling and accounting
2. Staff administration and scheduling
3. Subconsultant administration
4. Monthly reports and invoices
5. Attend coordination and review meetings
Assumptions:
1. Standard invoices and reports will be prepared on a monthly basis
2. HDR standard monthly invoice format will be utilized. This format contains an
itemized list of project staffwho charged to the project, hourly rates, number of
hours charged, and Other Direct Charges (ODCs).
3. Invoice hours will be classified by tasks.
4. No backup information (i.e. timesheets, logs, receipts, etc.) will be submitted with
the invoices unless specifically requested by the City. Backup information will be
available in HDR files for inspection by City project auditing staff, if requested by
the City.
5. The City will maintain the role of overall project coordination with other
governmental agencies.
6. At this time one subconsultant (geotech) has been identified for this project.
Work Products:
1. Monthly reports with descriptions of the work performed and cost of associated
work.
2. Monthly standard invoice.
3. Bimonthly project status and schedule reports. These reports will be sent via
email and followed up with a telephone conversation with the City's project
manager.
Task 201 - Predesign Evaluation
Consultant Responsibilities:
1. Review the Callow Avenue CSO Basin Priority 5 Draft Design Report and
incorporate recommendations from this report into the design documents prepared
under Task 301.
2. Visit the project site and review existing proposed improvements
City of Bremerton 3 CSO Program Engineering Design Services
3. Evaluate the routing of the proposed storm drainage improvements and present
alternative routing for up to 6 segments of the storm drainage piping. Individual
segments are identified below in Item 1 of the Assumptions.
4. Meet with City project staff and review proposed and alternative alignments.
5. Review the design standards proposed in the Callow Avenue CSO Basin Priority .5
Draft Design Report. King County Stormwater Manual and WSDOT design
standards relevant to this project will be reviewed.
Assumptions:
1. Proposed storm drains that will be included in this design project are identified in
the August 17, 2000 memo fi-om HDR Engineering, Evaluation of Callow Avenue
Basin Storm Drainage Improvements. The proposed improvements include the
following storm drain system segments.
12-inch on Olympic Ave - 6th to 8th St.
12-inch on Rainier Ave - 6th to 9th St.
18-inch on Kitsap Way - 9th to Callow
12-inch on Wycof~Callow Alley, W to Wycoff
12-inch on 1 lth St - Summit to Kitsap
54-inch on Callow Ave - Burwell to 6th
42-inch on Callow - 6th to 9th
12-inch on Olympic - 9th to 11 th
12-inch on Rainier - 10th to 11 th
18-inch on 13th - Wycoff to Callow
18-inch on 13th - Callow to Montgomery
12-inch on Montgomery - South of 13th
24-inch on 1 lth - Cambrian to Wycoff
36-inch on Wycoff- 9th to 10th
36-inch on 9th - Wycoff to Callow
18-inch on Wycoff- 1 lth to 13th
30-inch on Wycoff- 10th to 1 lth
24-inch on Callow - 9th to 1 lth
12-inch on 9th - Callow to Montgomery
2. Alternative routing of storm drainage improvements will be evaluated to
determine more efficient methods of collecting storm water, reducing project
costs, and reducing public disruption during construction.
City Responsibilities:
1. Provide a copy of the Callow Avenue CSO Basin Priority 5 Draft Design Report.
2. Provide a copy of City storm drainage system design standards and details.
3. Provide mapping illustrating the locations of existing utilities in the project area.
Utilities to be identified and located include sanitary and combined sewers, water,
telephone, electrical, television, gas, and any other buried utilities that would
affect new storm drain installation.
City of Bremerton 4 CSO Program Engineering Design Services
4. Attend a workshop meeting with the Consultant to review proposed and
alternative alignments. During the workshop the final routing of proposed storm
drains will be decided.
5. Provide digital photos of site alignment for inclusion in design package.
11,' ork Products:
1. Brief memo with a map illustrating the final routing of the proposed storm drain
improvements and documenting the proposed routing revisions. The map will
include upstream and downstream invert elevations for each of the storm drain
segments and will identify the hydraulic capacity of each segment. Profiles will
not be included.
Task 202 - Geotechnical Investigations
Consultant Responsibilities:
1. Conduct geotechnical investigations to identify potential of unsuitable soils for
the 42 and 54-inch segments of the project. Explore the subsurface conditions
along the pipeline alignment by drilling three borings using hollow stem auger
drilling equipment.
2. Coordinate with City staff to schedule and conduct the borings.
3. Perform laboratory testing on selected samples obtained from the borings to
characterize index and engineering properties of the soils at the site. Laboratory
testing will include soil moisture/density tests and grain size distribution tests.
4. Evaluate pertinent physical and engineering characteristics of the soils based on
the results of the field explorations, laboratory testing and relevant experience.
5. Provide recommendations for earthwork and site preparation including suitability
of on-site soils for reuse in trench backfill, placement and compaction of trench
backfill, and mitigation of unsuitable soil conditions.
6. Provide recommendations for conventional trenching techniques including trench
shoring, trench excavation considerations, bedding of the pipeline, mitigation of
sof~ or compressible soils, and protection of buildings adjacent to the proposed
pipeline.
7. Recommend methods of addressing ground water that may be encountered during
construction.
8. Review other historical geotechnical investigations and information in the
immediate area.
9. Prepare a brief geotechnical report.
City Responsibilities:
1. Provide copies of other geotectmical studies that have been conducted in the
immediate area.
2. Secure any City permits required for geotechnical investigations.
Assumptions:
1. None
City of Bremerton 5 CSO Program Engineering Design Services
Work Products:
1. Brief report summarizing the findings of the geotechnical investigations and
design and construction recommendations.
Task 301 - Final Design
Consultant Responsibilities:
1. Final design drawings, technical special provisions, and bidding documents will
be developed based on the recommendations of the predesign report evaluation
and City review comments
2. Specific features that will be included in the design include:
- Approximately 7,500 feet of new storm drainage pipe.
- It is assumed that the pipeline design will include the following drawings:
1 Cover Sheet
1 Location, Vicinity Map, Drawing Index
1 Legend, Abbreviations, Material Symbols
26 Plan and Profile Drawings
1 Trench Details and Roadway Restoration Drawings
1 Typical Manholes and Catch Basins
3 Miscellaneous Details
34 - Total Estimated Number of Drawings
3. At the 50 percent design phase, construction drawings will be submitted for
review. This level of design includes a storm drain alignment and profile,
location of proposed manholes and catch basins, and other structures. A
specification list and details of proposed materials will also be provided.
4. At the 90 percent design phase, construction drawings will be submitted for
review. This level of design includes a final storm drain alignment and profile, all
manholes and catch basins, all structures located, and details of structures.
5. Stub-outs will be included in the design for intercepting flows from adjoining
buildings.
6. At the 90 percent review the remaining work will include design of minor
changes to the details and minor incidental work items required of the
construction contractor along the pipeline route.
7. Develop technical special provisions, based upon City standard special provisions
for materials included in the design. Draft special provisions for review will be
submitted to the City at the 90 percent design phase.
8. An engineer's cost estimate will be prepared based upon the 90 percent design
drawings and special provisions.
9. Develop bidding documents in accordance with the standard City bidding
procedures and in the APWA/WSDOT format.
City Responsibilities:
1. The City will provide one set of hard copy and AutoCAD files of 1''= 20' survey
topographic mapping including existing utilities, rights-of-way, City easements,
City of Bremerton 6 CSO Program Engineering Design Services
buildings, and other geographic features relevant to the design of new storm
sewer piping.
2. Horizontal and vertical control points will be identified on the drawings and
provide either Softdesk TIN or point file with elevations for the project area.
3. Provide electronic word-processing files of City standard special provisions
(WSDOT/APWA Standard Specification based).
4. Provide electronic copy of the bidding documents for recent sewer extension from
OF-1 to OF-2.
5. Any property rights acquisition including fights-of-way, permanent easements
and temporary construction easements.
6. Pothole and survey the elevation of existing utilities where it is determined in the
design process that there may be a reasonable chance of conflict with new storm
sewer pipes or structures.
7. Printing of final bidding documents from camera ready set of documents provided
by the consultant and distribution to plan centers and prospective bidders
8. Provide AutoCADD Version 14 of traffic control drawings for project area.
9. Coordinate with private property owners to remove direct inflow sources and
discharge them to the new storm drainage system.
Assumptions:
1. Wherever possible the number of drawings will be reduced. The labor estimate is
based on the developing the design of the storm drainage segments identified in
Task 201 and the number of drawings produces in the design.
Work Products:
1. Five copies of the fifty percent (50%) design submittal including plans,
specification list, and details on proposed materials. Plans will be half size
(llx17).
2. Five' copies of the ninety percent (90%) design submittal including plans, draf
specifications, and draft bidding documents. Plans will be half size (1 lx17).
3. Final construction bid documents (including drawings and specifications) for the
Callow Priority 5 storm sewer separation project as AutoCADD Version 14 and
MSWORD files.
4. Two camera ready sets of he construction bid documents; one at full size and one
at half size.
Task 302 - Bidding and Construction Assistance
Consultant Responsibilities:
1. Answer questions from prospective bidders regarding the contract documents.
2. Prepare and issue addenda during the bid process.
3. Provide engineering support during construction
City Responsibilities:
1. The City will advertise, evaluate, and award the contract.
City of Bremerton 7 CSO Program Engineering Design Services
30
2. The City will administer all aspects of the construction contract including
coordination with owners of other utilities that must be relocated prior to
construction.
3. Distribute addenda to plan holders
Assumptions:
1. An allowance for labor has been assumed for bidding assistance, preparation of
addenda, and engineering support during the bidding process and during
construction.
Work Products:
1. Telephone records or other documentation of bidding questions answered during
the bidding phase.
2. Addenda to the bidding documents.
Task 303 - Additional Services
Consultant Responsibilities:
1. Prepare cost proposals for additional services requested by the City
2. Provide assistance as requested by the City.
City Responsibilities:
1. Request assistance and document request in writing. E-mail is considered suitable
for authorization.
Assumptions:
1. An allowance has been included in the project budget for additional services as
requested by the City. Funds will not be expended from this task budget without
prior written authorization (i.e. Notice to Proceed on Task 303) from the City.
Work Products:
1. Work products will be determined at the time services are requested by the City.
City of Bremerton 8 CSO Program Engineering Design Services
B - Trenton/Cherry CSO Improvement Tasks
Task 401 - Project Management, Coordination, and Meetings
Project management activities, assumptions, responsibilities and work products for Task
401 will be the same as those listed for Task 101 (A - Callow Priority 5) except that they
will pertain only to work conducted under Tasks 402-603 (B-Trenton/Cherry CSO).
Separate invoices and project tracking will be provided for these two (A,B) projects.
Task 501 - Gravity and Pressure Sewer Improvements Predesign
Consultant Responsibilities:
1. Review the proposed sizing of the steep slope gravity sewer replacement from
overflow structure OF-3 in Cherry Avenue Basin to the Beach Main.
2. Identify alternative construction techniques for installing the OF-3 to Beach Main
sewer replacement based on the geotechnical subconsultant's assessment of the
soil conditions and constructability reviews.
3. Review the alternatives for constructing improvements to the Beach Main such as
bypassing the existing constricted section between the inverted siphons rather that
replacing.
4. Identify construction techniques and material options for the new force main in
the beach fi.om EB-2 to the existing Beach Main at OF-4. This work includes
modifications to the existing force main fi.om EB-3.
5. Review the operational functions of the proposed CSO improvements fi.om OF-7
to EB-2 and develop additional control structure details.
6. Refine the details of the reconstruction of OF-7 that was presented in the CSO
Reduction Plan
7. Review the proposed sizing and construction aspects of the new gravity sewer
fi.om Pitt and East 10th to EB-2.
8. Evaluate up to three rehabilitation techniques for the 18-inch gravity sewer
rehabilitation from Pitt and East 10th to OF-7. Preliminary assessment indicated
that the line should be rehabilitated with a cured-in-place liner to minimize the
reduction in pipe diameter and to provide a finished pipe capable of
accommodating a surcharge of up to 20 feet of water head.
9. In conjunction with the Pump Station EB-2 predesign and the development of the
permitting strategy, develop a detailed critical path method (CPM) project
schedule for all of the projects identified in the Trenton and Cherry Avenue
Basins. Construction management personnel will be incorporated into the
development and review of the schedule.
10. Develop a hydraulic profile along all sewer routes where the existing and
proposed sewers are to be surcharged in conjunction with control structure
operation.
Assumptions:
1. Up to three piping configuration concepts will be developed for replacement of
the section of Beach Main between the two inverted siphons.
City of Bremerton 9 CSO Program Engineering Design Services
2. Construction techniques that will be considered for the new force main will be
conventional trenching, pipe bursting of the existing force main and directional
drilling.
3. The evaluation of the construction techniques will support the environmental
permitting process.
4. The project design mapping described under City Responsibilities will be
provided at the beginning of work on Task 501.
5. There is an allowance for up to three meetings with City staff.
6. The City's consent order requires that Trenton Avenue Basin must be in
compliance with CSO reduction requirements by December 31, 2002.
City Responsibilities:
1. Provide one set of hard copy and AutoCAD files of 1''= 20' survey topographic
mapping including all existing utilities, rights-of-way, City easements, buildings,
and other geographic features relevant to the design of new sewer piping. Identify
and locate sanitary and combined sewers, water, telephone, electrical, television,
gas, and any other buried utilities that would affect sewer installation.
2. Identify horizontal and vertical control points on the drawings and provide either
Softdesk TIN or point file with elevations for the project area.
}Fork Products:
1. A technical memorandum up to 15 pages summarizing the design
recommendations including materials, construction requirements, and issues to be
considered in final design and implementation. The memorandum will also
include approximately 10 figures. Five draft copies and ten final copies of the
memorandum will be provided.
Task 502 - Pump Station EB-2 and EB-3 Predesign
Consultant Responsibilities:
1. Develop two alternative pump station upgrade concepts for EB-2: either
upgrading the existing caisson or constructing a shallow pumping station adjacent
to the existing station. Evaluate three types of pumps for the application:
submersibles, vertical turbine, and dry pit centrifugal pumps.
2. Review the instrumentation and control requirements for the required pump
station operation.
3. Identify standby generation facilities.
4. Conduct a hydraulic analysis of the proposed pumping system for EB-2, including
pump discharge conditions that are affected by the Beach Main and Inverted
Siphons.
5. Identify the upgrade requirements for pump station EB-3 by determining the new
pump discharge requirements and possible need to replace the existing pumps and
controls. The application of variable speed drive motors will be evaluated for EB-
3.
City of Bremerton 10 CSO Program Engineering Design Services
33
Assumptions:
1. Variable speed drive pump motors will be installed in EB-2.
2. The operational range of EB-2 will be 400 gpm at 10 feet TDH to 4,275 gpm at
133 feet TDH.
3. Two workshop meetings will be held with City staff to review pump station
alternatives and to solicit City input.
City Responsibilities:
1. Provide record drawings of the existing pump stations EB-2 and EB-3.
2. Provide one set of hard copy and AutoCAD files of 1''= 20' survey topographic
mapping of the EB-2 pump station site including existing utilities, rights-of-way,
City easements, buildings, and other geographic features relevant to the design of
new sewer piping. Identify and locate sanitary and combined sewers, water,
telephone, electrical, television, gas, and any other buried utilities that would
affect new pumping station and facility installation.
3. Provide horizontal and vertical control points (on the AutoCAD drawings) or
provide either Softdesk TIN or point file with elevations for the project area.
4. Complete the design documents for upgrades to EB-3.
Work Products:
1. Technical memorandum up to 20 pages documenting pump station options
including the recommended configuration and equipment selection,
instrumentation and control requirements, standby generator requirements,
construction requirements and construction sequencing. The memorandum will
also include approximately 10 figures. Five draft copies and ten final copies of
the memorandum will be provided.
Task 503 - Environmental and Permitting Assistance
The extent of environmental and engineering consultation with agencies can vary
significantly depending on the site characteristics, selected alignment, permit particulars,
nature of the proposed activity, jurisdiction, proximity to sensitive areas, complexity of
the process, and public concern and awareness. This task description is further divided
into seven subtasks (a-f)
All work identified in the introduction of this scope of work for B- Trenton/Cherry CSO
Improvements will be included in the environmental review and permitting process with
the exception of the rehabilitation of the existing 18-inch sewer from Pitt and East 10th to
OF-7. (This work is considered maintenance of the existing collection system and does
not warrant further environmental review.)
Subtask 503a - Prepare Technical Memorandum
Consultant Responsibilities:
1. USing the preliminary list of potential permits identified in the CSO Reduction
Plan Update as a starting point, research and prepare a technical memorandum
City of Bremerton 11 CSO Program Engineering Design Services
identifying applicable permits, permit fees, and permit agency contacts; and
provide general permit requirements, schedule for permit application preparation,
and approximate timeline for permit application review.
Work Products:
1. Draft Technical Memorandum (5 copies)
2. Final Technical Memorandum (5 copies)
3. Telephone Record Sheets (transmitted via e-mail to appropriate project team
members)
Subtask 505b - Pre-application Coordination with Permit Agencies
Consultant Responsibilities:
1. Individual pre-application meetings will be held with personnel from each agency
responsible for processing the respective permit applications.
2. Specific permit application submittal requirements will be determined at each
meeting.
3. Interrelationship of the various permitting actions will be confirmed.
Assumptions:
1. A single site visit will be conducted with agency staff invited, as appropriate
2. Four pre-application meetings will be held, one each with the City of Bremerton,
Washington Department of Natural Resources (WDNR), Washington Department
ofFish & Wildlife (WDFW) and the U.S. Army Corps of Engineers.
3. One agency site visit will be conducted by HDR. The Project Manager, the
permitting lead, and the staff member preparing the Biological
Evaluation/Assessment will represent HDR.
City Responsibilities:
1. City of Bremerton Engineering Department will pay applicable pre-application
fees.
Work Products:
1. Telephone Record Sheets
2. Draft and Final Meeting/Site Visit Reports
3. Completed Pre-Application Forms
Subtask 503c - Prepare Permit Applications
Consultant Responsibilities:
1. Draft permit applications will be prepared with input from appropriate team
members and transmitted to the City of Bremerton for review and comment. The
applications may require specific graphic requirements other than engineering
drawings. The applications will then be finalized for submittal to the appropriate
agencies.
City of Bremerton 12 ¢S0 Program Engineering Design Services
Assumptions:
1. A JARPA application will be prepared and used for the Hydraulic Project
Approval (HPA), Corps Permit, 401 Water Quality Certification, and Coastal
Zone Consistency Determination.
2. The City of Bremerton will not accept the JARPA for Shoreline Permit
application submittal.
3. Six (6) permit applications will be prepared (may be modified based on the
outcome of Task 503a).
4. All projects required in Cherry Avenue and Trenton Avenue Basins will be
grouped into a single project under each permit application prepared.
5. The SEPA checklist prepared for City of Bremerton Combined Sewer Overflow
(CSO) Reduction Facility Plan Update & Implementation is considered adequate
for environmental review of the projects covered by this scope of work and the
Determination ofNonsignificance (DNS) that was issued for this checklist applies
to these projects.
6. The U.S. Army Corps of Engineers will adopt the SEPA document to satisfy
National Environmental Policy Act (NEPA).
City Responsibilities:
1. Pay all applicable permit fees and submit permit applications.
2. Secure and post Notice Boards, and publish newspaper notices as required.
3. Provide real estate information (legal descriptions, mailing list for adjacent
property owners) as required in the application process.
4. Reproduction, distribution and submittal o£ final applications to the appropriate
agencies.
Work Products:
1. One (1) draft and one (1) final application for each permit
Subtask 503d - Prepare Biological Evaluation/Biological Assessment (BE/BA)
Consultant Responsibilities:
1. Prepare a Biological Evaluation/Biological Assessment (BE/BA).
Assumptions:
1. U.S. Army Corps of Engineers (Corps) Section 10/404 authorization will be
required.
2. A Biological Evaluation/Biological Assessment (BE/BA) will be required.
3. Consultation with the National Marine Fisheries Service (NMFS) and the U.S.
Fish and Wildlife Service will be required.
4. One site visit by the HDR fisheries biologist preparing the BE/BA, consultation
with the Corps on BE/BA requirements, agency consultation on ESA species, and
coordination with the project design team to determine appropriate mitigation
measures.
City of Bremerton 13 CSO Program Engineering Design Services
Work Products:
1. Draft BE/BA (5 copies)
2. Final BE/BA (1 camera-ready copy)
Subtask 503e - Public Hearing and Agency Meetings
Consultant Responsibilities:
1. Provide support for the public heating by providing graphics and project
information.
2. Organize and conduct agency permit application meetings.
3.
4. Conduct agency meetings to respond to questions regarding the permit
applications and further explain the project design and proposed construction
techniques and timing.
Assumptions:
1. One (1) two-hour public hearing will be required for the shoreline permit process.
2. Four two-hour agency meetings are held.
City Responsibilities:
1. Organize, schedule, and arrange for public hearing
2. Preparation and reproduction of final agenda and written handouts for hearing.
3. Attend agency meetings.
Work Products:
1.Draft and final agency meeting reports. These will be submitted to the City
electronically by email.
2. Up to three different poster sized(22 inches by 34 inches) graphics boards with
project information for use by the City at a Public Hearing.
Subtask 503f- Follow Up with Permitting Agencies
Consultant ResponsibtTities:
1. Periodically check with the respective agencies to determine the status of the
application processing. Where appropriate, additional input/project clarification
will be provided.
Assumptions:
1. Duration of this task is 6 months following submittal of the last application.
2. An allowance has been included in the budget for follow up work associated with
permitting.
City Responsibilities:
1. None.
Work Products:
1. Periodic status reports
City of Bremerton 14 CSO Program Engineering Design Services
Task 504 - Geotechnical Investigations
Consultant Responsibilities:
1. Review geotechnical data for the site and vicinity.
2. Perform a geologic reconnaissance of all the proposed new sewer alignments in
Cherry Avenue and Trenton Avenue Basins.
3. Explore the subsurface conditions along the 500-foot-long sewer along Shore
- Drive by drilling two borings using hollow stem auger drilling equipment. These
borings wil! each extend to a depth of about 15 feet. Because the work areas are
paved, we will need to core the boring locations. We will also need to utilize
traffic control personnel and signage to complete the fieldwork. Contact the
underground utility locate service prior to performing the explorations.
4. Explore the subsurface conditions at the location of the new sewer pipe down the
steep coastal bluff in the Cherry Avenue Basin by drilling one boring using
hollow stem auger drilling equipment. This boring will extend to a depth of about
60 feet.
5. Perform laboratory testing on selected samples obtained from the borings to
characterize index and engineering properties of the soils at the site. The
laboratory testing program will likely include soil moisture/density tests and grain
size distribution tests, with other tests, as appropriate.
6. Evaluate pertinent physical and engineering characteristics of the soils based on
the results of the site reconnaissance, field explorations, laboratory testing and our
experience.
7. Provide recommendations for earthwork and site preparation including suitability
of on-site soils for reuse in trench backfill, placement and compaction of trench
backfill, and mitigation of unsuitable soil conditions. This includes an evaluation
of the effects of weather and/or construction equipment on site soils.
8. Perform engineering analyses and provide conclusions and recommendations for
conventional trenching techniques including the following:
· Geotechnical considerations for construction of the sewer down the steep
coastal bluff.
· Geotechnical considerations for trench shoring.
· Trench excavation considerations.
· Bedding of the pipelines and backfilling of the trenches.
· Mitigation of soft or compressible soils.
· Geotechnical considerations for trench dewatering.
9. Qualitatively evaluate the stability of the steep bluff slope in Cherry Avenue
Basin.
10. Explore the subsurface conditions at up to three additional locations in the City by
drilling borings using hollow stem auger drilling equipment. The average depths
of the borings are assumed to be 40 feet. The borings will be logged and selected
samples of soils will be obtained from the borings. Laboratory testing on these
samples will be conducted as described in item 5 above. Soil samples will be
retained for 60 days following the boring for any additional testing that may be
requested by the City.
City of Bremerton 15 CSO Program Engineering Design Services
City Responsibilities:
1. Provide copies of other geotechnical studies that have been conducted in the
immediate area.
2. Secure any City permits required for geotechnical investigations.
Assumptions:
1. Borings will be abandoned in accordance with state law and the surface at each
boring will be completed with an asphalt or concrete patch. Patches will not be
sealed with liquid asphalt.
2. Traffic control will be provided for the borings.
}Fork Products:
1. Report summarizing the findings of the geotechnical investigations and design
and construction recommendations.
Task 601 - Gravity and Pressure Sewer Final Design
Consultant Responsibilities:
1. Final design drawings, technical special provisions, and bidding documents will
be developed based on the recommendations of the predesign report evaluation
and City review comments
2. Specific features that will be included in the design are:
· New gravity sewer from the top of the bluffnear OF-3 to the Beach Main
· Replacement of a restricting section of Beach Main between the 16-inch and
24-inch inverted siphons
· Pipeline access and control structures at the junctions of the two inverted
siphons and the Beach Main
· Approximately 2,000 feet of new force main from EB-2 to the Beach Main
near the existing OF-4
· New gravity sewer from Pitt and East 10th to EB-2
· Reconstruction of OF-7
· Modification to the existing 10-inch force main from pump station EB-3.
3. It is assumed that the designs will be shown on the following drawings:
1 Cover Sheet
1 Location, Vicinity Map, Drawing Index
1 Legend, Abbreviations, Material Symbols
4 Forcemain Plan and Profile Drawings
1 OF-3 to Beach Main Gravity Sewer Plan and Profile Drawing
1 Beach Main Plan and Profile Drawing
2 Gravity Sewer Plan and Profile Drawings, Pitt and East 10th to EB-2
1 OF-7 Reconstruction Plan and Profile Drawing
2 Flow Control Structures
2 Beach Main Access and Control Structures
1 Trench Details and Roadway Restoration Drawings
1 Typical Manholes
3 Miscellaneous Details
21 - Total Estimated Number of Drawings
City of Bremerton 16 CSO Program Engineering Design Services
4. Construction drawings be submitted for review at the 50 percent design phase.
The drawings will show sewer pipeline alignment and profile, existing surface
and subsurface improvements, location of proposed manholes and catch basins,
and other structures. A specification list, and details of proposed materials will
also be provided.
5. At the 90 percent design phase, construction drawings will be submitted for
review. The drawings will show final alignment and profile, all manholes and
structures located, and details of structures.
6. At the 90 percent review the remaining work will include design of minor
changes to the details and minor incidental work items required of the
construction contractor along the pipeline route.
7. Develop technical special provisions, based upon City standard special provisions
for materials included in the design. Draft special provisions for review will be
submitted to the City at the 90 percent design phase.
8. An engineer's cost estimate will be prepared based upon the 90 percent design
drawings and special provisions.
9. Develop bidding documents in accordance with the standard City bidding
procedures and in the APWA/WSDOT format.
10. Answer questions from prospective bidders regarding the contract documents.
11. Prepare and issue addenda during the bid process.
City Responsibilities:
1. Provide electronic word-processing files of City standard special provisions
(WSDOT/APWA Standard Specification based).
2. Acquire necessary property rights including rights-of-way, permanent easements
and temporary construction easements.
3. Pothole and survey the elevation of existing utilities where it is determined in the
design process that there may be a reasonable chance of conflict with new
structures as requested by the Consultant.
4. Print final bidding documents from camera ready set of documents provided by
the consultant.
5. Distribute bid documents to plan centers and prospective bidders
6. Provide AutoCADD 14 versions of traffic control drawings.
7. The City will advertise, evaluate, and award the contract.
8. The City will administer all aspects of the construction contract including
coordination with owners of other utilities that must be relocated prior to
construction.
9. Distribute addenda to plan holders
Assumptions:
1. Wherever possible the number of drawings will be reduced. The labor estimate is
based on the developing the design of the number of drawings produced in the
design.
2. An objective of the design will be to minimize the impacts and access disruptions
to existing businesses and residences during construction.
City of Bremerton 17 CSO Program Engineering Design Services
Work Products:
1. Seven copies of the fifty percent (50%) design submittal including drawings,
specification list, and details on proposed materials. Drawings will be half size
(11x17).
2. Seven copies of the ninety percent (90%) design submittal including drawings,
draf~ specifications, and draft bidding documents. Plans will be half size (1 lxl?).
3. Final bidding documents for the construction contract.
4. One camera ready set of bidding documents with full size and half size
construction drawings and specifications.
5. Telephone records or other documentation of bidding questions answered during
the bidding phase.
6. Addenda to the bidding documents.
Task 602 - Rehabilitation Design of 18-inch Sewer from Pitt and East
10th to OF-7
Consultant Responsibilities:
1. Final technical special provisions and bidding documents will be developed based
on the recommendations of the predesign report evaluation and City review
comments. Drawings and details will be included in the bidding package and will
be included in 8.5 x 11-inch or 11 x 17-inch.
2. Specific features in the design are for the rehabilitation of the existing 18-inch
Sewer from Pitt and East 10th to OF-7. Drawings and details in the bidding
package are:
1 Location, Vicinity Map
1 Shore Drive Rehabilitation Plan (Based on City's Sewer Mapping, 1"
= 100 feet)
1 Manhole Details
3 Miscellaneous Details
6 - Total Estimated Number of Drawings
3. Develop bidding documents in accordance with the standard City bidding
procedures and in the APWA/WSDOT format.
4. Develop technical special provisions for materials included in the design. Draft
special provisions along with the bidding documents will be submitted to the City
for review at the 90 percent design phase. The documents will include the
drawings and details identified above.
5. An engineer's cost estimate will be prepared based upon the 90 percent design
drawings and special provisions.
6.Answer questions from prospective bidders regarding the contract documents.
7.Prepare and issue addenda during the bid process.
City Responsibilities:
1. Acquire necessary property rights including rights-of-way, permanent easements
and temporary construction easements.
City of Bremerton 18 CSO Program Engineering Design Services
2. Print final bidding documents from camera ready set of documents provided by
the consultant and distribution to plan centers and prospective bidders
3. Provide AutoCADD 14 versions of traffic control drawings.
4. The City will advertise, evaluate, and award the contract.
5. The City will administer all aspects of the construction contract including
coordination with owners of other utilities that must be relocated prior to
construction.
6. Distribute addenda to plan holders
Assumptions:
1. The existing 18-inch gravity sewer is serviceable and is in a condition that can be
rehabilitated.
Work Products:
1. Five copies of the ninety percent (90%) design submittal including plans, draft
specifications, and draft bidding documents.
2. Design drawings.
3. Bidding documents for the construction contract. One camera ready set of bidding
documents
4. Telephone records or other documentation of bidding questions answered during
the bidding phase.
5. Addenda to the bidding documents.
Task 603 - Design of EB-2 Upgrade
Consultant Responsibilities:
1. Final technical special provisions, and bidding documents will be developed
based on the recommendations of the predesign report evaluation and City review
comments.
2. It is assumed that the documents will contain the following drawings;
1 Cover Sheet
1 Location, Vicinity Map, Drawing Index
1 Legend, Abbreviations, Material Symbols
1 EB-2 Site Plan and Temporary Pumping Plan
2 Civil Details
1 Demolition
3 Structural
2 Pump Station Mechanical - Plan and Sections
1 Valve Vault Mechanical
2 Miscellaneous Details
1 Pig Launching Facilities
2 Mechanical Details
1 Electrical Symbols, Legend & Abbreviations
City of Brernerton 19 CSO Program Engineering Design Services
1 Electrical Diagrams
1 Electrical Site Plan
1 Electrical Demolition & Details
8 Electrical and Instrumentation
30 - Total Estimated Number of Drawings
3. Develop bidding documents in accordance with the standard City bidding
procedures with HDR master technical specifications that are based on
Construction Specification Institute (CSI) format. The documents will use the
Standard General Conditions of the Construction Contract as prepared by the
Engineers Joint Contract Documents Committee (EJCDC).
4. At the 50 percent design phase, construction drawings will be submitted for
review. This level of design includes pump station layout, location of proposed
structures, manholes, and other facilities. A specification list, and details of
proposed materials will also be provided.
5. At the 90 percent design phase, construction drawings and specifications will be
submitted for review. This level of design includes a final pump station details,
all manholes and structures located, details of structures, and complete
specifications. Construction staging and sequencing will be included.
6. At the 90 percent review the remaining work will include design of minor
changes to the details and minor incidental work items required of the
construction contractor along the pipeline route.
7. An engineer's cost estimate will be prepared based upon the 90 percent design
drawings and special provisions.
8. Answer questions from prospective bidders regarding the contract documents.
9. Prepare and issue addenda during the bid process.
City Responsibilities:
1. Any property rights acquisition including rights-of-way, permanent easements
and temporary construction easements.
2. Printing of final bidding documents from camera ready set of documents provided
by the consultant and distribution to plan centers and prospective bidders
3. Provide AutoCADD 14 versions of traffic control drawings.
4. Identify areas if any that may be used for as a contractor staging area.
5. The City will advertise, evaluate, and award the contract.
6. The City will administer all aspects of the construction contract including
coordination with owners of other utilities that must be relocated prior to
construction.
7. Distribute addenda to plan holders
Assumptions:
1. No building will be constructed at the site. Either the existing building structure
will remain in place or it will be demolished and exterior electrical panels and
equipment will be provided.
2. An objective of the design will be to minimize the impacts and access disruptions
to existing businesses and residences during construction.
City of Bremerton 20 CSO Program Engineering Design Services
Work Products:
1. Seven copies o£the fifty percent (50%) design submittal including drawings,
specification list, and details on proposed materials. Drawings will be half size
(llx17).
2. Seven copies of the ninety percent (90%) design submittal including plans, draft
specifications, and draft bidding documents. Plans will be half size (1 lx 17).
3. One camera ready set of final bidding documents for the construction contract.
4. Telephone records or other documentation of bidding questions answered during
the bidding phase.
5. Addenda to the bidding documents.
Task 604 - Construction Assistance
Consultant Responsibilities:
1. Provide Engineering support during construction
City Responsibilities:
1. Specify assistance required..
Assumptions:
1. Three separate construction contracts will be issued for bids.
2. An allowance for labor has been assumed for engineering support during
construction.
Work Products:
1. Work products will be determined at the time services are requested by the City.
Task 605 - Additional Services
Consultant Responsibilities:
Provide assistance as requested by the City.
City Responsibilities:
Request assistance and document request in writing. E-mail is considered suitable for
authorization.
Assumptions:
An allowance has been included in the project budget for additional services as requested
by the City. Funds will not be expended from this task budget without prior written
authorization (i.e. Notice to Proceed) by the City.
Work Products:
Work products will be determined at the time services are requested by the City.
City of Bremerton 21 CSO Program Engineering Design Services
EXHIBIT B
CITY OF BREMERTON
CSO PROGRAM ENGINEERING DESIGN SERVICES
COMPENSATION
Compensation for Consultant's services under this Contract shall be on a Cost Plus Fixed
Fee basis but not to exceed the Total Price. The sum of Cost and Fixed Fee shall be the
compensation for the Scope of Services.
Cost shall include Direct Labor Cost, Indirect Costs, and Reimbursable Expenses. Cost
shall be an amount equal to Direct Labor Cost times a factor of 2.85 plus Reimbursable
Expenses.
Direct Labor Cost shall mean salaries and wages, (basic and overtime) paid to all
personnel for time worked directly on the project.
Indirect Costs shall include overhead, taxes and other indirect project administrative
costs.
Fixed Fee shall mean a fixed amount of fee that is added to the Cost. The Cost may
vary, but the Fixed Fee shall remain the same provided the Scope of Services does not
change. The fixed fee will be prorated and paid monthly in proportion to the project
work satisfactorily completed. A payment for an individual month shall include that
portion of the fixed fee allocable to the project work satisfactorily completed during the
month and not previously paid. Any portion of the fixed fee not previously paid in the
monthly payments shall be included in the final payment.
Schedule A - Callow Basin Priority 5 Storm Separation Design Project
The Fixed Fee for all tasks in Schedule A of the Scope of Services excluding Task
303 -"Additional Services" shall be Twelve Thousand Nine Hundred Fifty
Dollars ($12,950.00).
For work authorized by the City under Task 303 the Fixed Fee will be increased
at a rate twelve percent (12%) on the additional work Cost excluding
Reimbursable Expenses.
Schedule B - Trenton Avenue And Cheery Avenue CSO Improvements Project
The Fixed Fee for all tasks in Schedule B of the Scope of Services excluding Task
605 -"Additional Services" shall be Thirty Seven Thousand One Hundred
Dollars ($37,100.00)
City of Bremerton 1 CSO Program Engineering Design Services
For work authorized by the City under Task 605 the Fixed Fee will be increased
at a rate twelve percent (12%) on the additional work Cost excluding
Reimbursable Expenses.
Reimbursable Expenses shall mean the actual expenses incurred directly or indirectly in
connection with the project for transportation travel, subconsultants, subcontractors,
computer usage, telephone, fax, shipping and express, and other incurred expense.
Charges for reimbursable expenses incurred by the Consultant will be at the following
rates as shown in Table B-1. The amount of any sales tax, excise tax, or gross receipts
tax that may be imposed on this Agreement shall be added to the Consultant's
compensation as Reimbursable Expenses.
Table B-1. Reimbursable Expense Charges
Item Billing Rate
Miscellaneous Postage at cost
Travel Mileage at 34.5 cents per mile or the current Internal Revenue Service (IRS)
allowable rate for business use of an automobile
Other travel expenses at cost
Copying Standard at 10 cents per page
Plotting~ 1 lx17 ~ $3.00 per sheet
22x34 ~ $7.00 per sheet
HP755 color ~ $8.50 per sheet
Phone At-cost
Fax In-coming @ No charge
Outgoing ~ $0.55 per page
Computer Engineer @ $10 per hour
CADD ~ $15 per hour
1. In-house billing rate listed above; outside plotting will be billed "at-cost".
Monthly invoices shall be submitted to the City for work performed subsequent to work
Covered by all previously submitted invoices and shall be computed pursuant to the rates
and limitations set forth above. Separate invoices will be prepared for Schedule A and
Schedule B of this contract.
The approximate distribution of costs with respect the tasks are presented in Table B-2.
Consultant may adjust the distribution of compensation between individual tasks of the
work noted herein to be consistent with services actually rendered, but shall not exceed
the total estimated compensation amount unless approved in writing by the Owner. No
costs shall be charged to the budget identified in Table B-2 for Tasks 303 and 605
without written authorization fi.om the City.
City of Bremerton 2 CSO Program Engineering Design Services
%
Task Breakdown of Project Budget1
Task Description Estimated Cost
Callow Basin Priority 5
101 Project Management $9,500
201 Predesign Evaluation $20,600
202 Geotechnical Investigations $12,500
301 Final Design $96,600
302 Bidding Assistance and Construction Assistance $4,300
303 Additional Services $25,000
Subtotal A $168,500
Trenton/Cherry CSO Improvements
401 Project Management $26,500
501 Gravity and Pressure Sewer Improvements $28,300
Predesign
502 Pump Station EB-2 Predesign $21,400
503 Environmental and Permitting Assistance $55,400
504 Geotechnical Investigations $27,900
601 Gravity and Pressure Sewer Final Design $65,900
602 Rehabilitation Design of 18-inch Sewer from Pitt $21,700
and Scott to OF-7
603 Design of EB-2 Upgrade $131,70.0
604 Construction Assistance $25,000
605 Additional Services $40,000
Subtotal B $443,800
Total Contract Amount $612,300
Task budgets are approximate; project managers reserve the right to re-allocate budget among all
tasks except Tasks 303 and 605 provided that the total budget of this Agreement is not exceeded.
Bremerton 3 CSO Program Engineering Design Services
EXHIBIT C
CITY OF BREMERTON
CSO PROGRAM ENGINEERING DESIGN SERVICES
PROJECT SCHEDULE
The schedules for work conducted under this Agreement are listed herein.
A - Callow Basin Priority 5
The Consultant understands that the City would like to issue the Callow Basin Priority 5
documents for bid in June of 2001 to enable construction to begin in the Summer of
2001. The following milestones of this design phase are intended to meet this schedule.
Consultant Notice to Proceed February 26, 2001
Survey Provided by City to Consultant February 26, 2001
Design Report Review March 23, 2001
Design Review Workshop with City March 30, 2001
Fifty (50) percent design review April 6, 2001
Ninety (90) Percent Design Review Submittal May 11, 2001
City Review Comments of 90 Percent Submittal May 16, 2001
Final Plans, Specifications and Bidding Documents May 25, 2001
Issue for Bids June 4, 2001
B - Trenton/Cherry CSO Improvements
The Consultant understands that the City would like to issue the construction contracts
for the Trenton/Cherry CSO Improvements construction bid documents for bid in late
2001 and early 2002 to enable construction to be complete by December 2002. It is
anticipated that the bidding dates for the gravity sewers and pump station EB-2 will be
determined by the availability of environmental permits. The following milestones for
engineering design services are intended to meet this schedule:
Consultant Notice to Proceed February 26, 2001
JARPA and Shoreline Permits Completed and Ready
for Submittal including BE/BA May 4, 2001
Survey Mapping Provided by City to Consultant June 4, 2001
Gravity Sewer Predesign July 27, 2001
Pump Station EB-2 and EB-3 Predesign August 24, 2001
18-inch Pipe Rehabilitation Design and Bid September 14, 2001
Gravity and Pressure Sewer Design November 23,2001
Pump Station EB-2 Design December 14, 2001
City of Bremerton 1 CSO Program Engineering Design Services
EXHIBIT D
City of Bremerton
Department of Public Works and Utilities
Minimum Requirements for Architectural & Engineering Design
Product Submittals
1. INTRODUCTION
Quality control reviews are necessary and essential at the milestones indicated. These reviews provide a
mechanism to demonstrate and verify that services and work meet the predetermined established
standards and requirements.
The following table is a summary of document expectations at project submittal milestones of 30%, 60%
and 90%. The table is intended to be a guide and it is understood that each project may have
requirements that result in variations fi:om the requirements shown. Specifically the project size,
location, permitting requirements and complexity may result in variations of the format indicated.
Additionally, the Washington State Department of Ecology has established general recommendations for
plans and specifications in Chapter Gl-4 of the "Criteria for Sewage Works Design" (the Orange Book)
and the Washington Administrative Code (WAC) has established requirements for plans and
specifications in WAC 173-240-070. Both of these sources should be referenced during preparation and
review. However, the information included on the attached table is typical of most projects and therefore
can be used to establish project progress at the milestones indicated.
The table indicates generally the level of completion required at each submittal milestone with the
following designations: D - indicates the item is required in a draft form; E - indicates the item is to
be essentially complete. These designations are general and a further description of the expected level of
completion at each submittal milestone follows the table.
At all levels of design, drawings must be prepared in accordance to the City's standards for drafting (e.g.
software version, layering, title block, etc. The Project Manager should provide the Consultant with the
latest drafting standards at the beginning of the project.
City of Bremerton 1 CSO Program Engineering Design Services
REQUIREMENTS OF LEVEL OF DESIGN
30% 50% 60% 90%
General Drawings
Title Sheet D E E E
Location and Vicinity Map D E E E
Drawing Index D D E E
General Symbols and Legends D E E E
Abbreviations D E E E
Design Data and Criteria (i.e. - Hydraulic Profiles, Process Flow D E E E
Diagrams )
Key Map D E E E
Civil/Sitework Drawings
Existing Site and Utility Plans D E E E
Revised Site and Utility Plans D D D E
Revised Site Grading D D E
Site Utilities - Plans & Profiles D D D E
Pipeline Alignment Plans & Profiles D D D E
Sedimentation & Erosion Control Plan E
Civil Details D D E
Landscaping Drawings
Conceptual landscaping - Plan D D E
Architectural Drawings
Buildings - Plan, Elevations, and Sections D D D E
Structural Drawings
Foundation - Plans and Sections D D E E
Buildings- Plans, Sections, and Details D D D E
Below grade structures - Plan and Section D D D E
Mechanical Drawings
Major Equipment and Piping Layout - Plans, Sections, and Details D D D E
HVAC/Plumbing Plans and Sections D D D E
HVAC Schedules and Schematics D E
Electrical Drawings
One Line Diagrams D D D E
Site Electrical - Plan D D D E
Power Plans, Control Diagrams, and Schedules D D E
Lighting Plans and Reflective Ceiling Plans D E
D -Draft; E - complete
City of Bremerton 2 CSO Program Engineering Design Services
Major Equipment (i.e. - MCCs, Substations, Transfer Switches, etc.) D D D E
Layout / Electrical Room Plans
REQUIREMENTS OF LEVEL OF DESIGN
30% 50% 60% 90%
Instrumentation Ilrawings
Process and Instrumentation Diagrams D D D E
Control panel layouts and details D D E
Telemetry schematics and design D D E
Riser diagrams D E
Specifications
Table of Contents D E E E
First draft of Specialty Specifications (e.g. major equipt.) D D E E
Major equipment selection in Products sections. D D E
Major material selections completed (pipe, coatings, concrete, etc.) D D E
General requirements: (Sequence, constraints, work scope, asbestos D D E
determination, etc)
Memorandum on recommended modifications to General Conditions II E
Other Submittal Items
Basis of Design Technical Memorandum D E E E
Geotechnical interpretive report (GIR) D E E E
Geotechnical data report (GDR) D E E E
Geotechnical baseline report (GBR) Il
Level I Environmental Assessment E
Level ri Environmental Assessment (if required) E E
Equipment & Instrument List D D D E
Contractor/subcontractor qualifications memorandum D D E
City supplied safety checklist D E
O&M impact memorandum E
Contract time memorandum E
D- Draft; E - Complete
City of Bremerton 3 CSO Program Engineering Design Services
2. 30 PERCENT LEVEL OF DESIGN
At the 30% design level the submittal should show progress toward a coordinated plan set. Items to be
generally expected at this level include:
· A Drawing Index that reflects the total number of drawings anticipated for the completed project.
· Title blocks and drawing layouts that allow verification of City standards.
· General Symbols, Legends, and Abbreviations that allow verification of City standards.
· Design Data and Criteria (Process Schematic) established and depicted in an acceptable format.
· Site Plan and Vicinity Map that accurately depict the existing site features and boundaries. (including
topographical data, coordinate system, zoning, geotechnical boring locations, etc)
· Site and Utility Plans that accurately depict existing utilities (above and below ground), buildings,
roadways, etc.
· Site Plans that accurately depict new structure footprints, locations, and orientation on-site including
preliminary finish floor elevations. Site Plan also to include preliminary site grading coordinated
with the geotechnical requirements.
· Plans and Profiles of pipelines that locate major utilities and piping corridors (horizontal and
vertical). Property acquisition and easements necessary for permitting and construction should be
identified.
· Utility plans that generally identify proposed interfaces with existing utilities. Actual routing and
location of connection to existing utility roughly shown.
· Architectural plans, sections, and elevations that establish the preliminary room sizes, exterior
arctiitectural theme, materials of construction, roof type, etc. Plans adequate to verify access and
egress, materials of construction, and other general building and fire code requirements.
· Structural plans that establish foundation type and depict the preliminary foundation layout.
Foundation plans adequate to confirm approach in compliance with geotechnical requirements. Floor
plans coordinated with the architectural plans.
· Mechanical Plans and Sections that depict location of major equipment and major piping alignments
to verify clearances and general configurations. Plans also to indicate proposed equipment
maintenance features (i.e. overhead crane and monorails, hatches, pads, etc) and identification of
areas requiring noise abasement.
· HVAC/Plumbing Plans that depict location of major equipment and major piping alignments.
· Evaluation of the level of design that a fire protection system would be included on the drawings.
City of Bremerton 4 CSO Program Engineering Design Services
Preliminary electrical one-line diagrams and site electrical plans. Preliminary layout of electrical
rooms in adequate detail to determine size requirements and clearances. Identify available corridors
for routing of electrical raceways and cable tray. Identify area classifications per NEC.
· Preliminary Process and Instrumentation Diagrams (P&IDs) that depict the mechanical equipment,
piping, instrumentation and control equipment interlocking.
· Preliminary Table of Contents for the Specifications. Draft copies of specialized specifications that
originate from sources other than City guide specifications.
· Preliminary equipment list that includes equipment number, equipment size, equipment power
requirements, and basic controls and operating strategies.
· Draft Basis of Design Technical Memorandum that summarizes technical criteria and assumptions
used for the design and includes an evaluation of code interpretation and permit requirements for the
Project. Also include an initial evaluation of safety considerations for equipment access, facility
access and egress, and- daily maintenance considerations. Identify items requiring modeling.
· Draft Geotechnical Interpretive Report (GIR) and Geotechnical Data Report (GDR).
· Level I Environmental Assessment and work plan for Level II Environmental Assessment.
3. 50 PERCENT LEVEL OF DESIGN
The 50% design level is generally used as an alternative to producing two inteium sets (the 30% and the
60% sets). The degree of completion of the product at 50% is as specified in the table. The list is
similar to the 60% list and as such is not re-written here.
4. 60 PERCENT LE'VEL OF DESIGN
At the 60% design level the submittal should show significant progress toward a completed plan set. The
60 % submittal should reflect review comments from the 30% submittal along with subsequent meetings
and design decisions. This submittal should establish final locations, alignments, and configurations and
move the design toward final production. Items to be generally expected at this level include:
· Title Sheet, Drawing Index, and Location and Vicinity Map essentially complete.
· General Symbols, Legends, and Abbreviations essentially complete.
· Design Data and Criteria essentially complete.
· Site Plan with proposed final location of structures, roadways, and major site elements (fencing,
gates, etc). Include proposed contractor staging, storage, access, and off-site corridors (traffic
routing plans).
City of Bremerton 5 CSO Program Engineering Design Services
53
· Site Plan with horizontal control and proposed grading.
· Plans and Profiles of pipelines with final proposed alignments (horizontal and vertical). Easement
limits identified and included on drawings.
· Details of manholes, pavement and trench sections, and other civil details.
· Proposed landscaping plan and schedules.
· Architectural plans, sections, and elevations that depict the proposed final exterior architectural
theme, materials of construction, and floor plan of structures.
· Structural plans, sections, and details coordinated with other design disciplines. Large structural
penetrations identified and potential conflicts with mechanical and electrical features resolved.
Foundation plans, floor plans, and roof plans to include structural member sizes. Reinforcement
detailing partially complete.
· Mechanical plans, sections, and details with proposed final location of major equipment, piping, and
appurtenances. Minor piping partially complete however adequate corridors identified. Location of
equipment maintenance features finalized.
· HVAC/Plumbing plans and sections adequately complete to verify City standards and building code
compliance. Preliminary equipment schedules and system schematics to allow review of system
configuration and design intent. Fire protection system design (if required).
· Proposed final electrical one-line diagrams, control room layouts, and panel layouts.
· Power plans, control diagrams, and schedules adequately complete to review layout and design
intent.
· Proposed final lighting plan and reflective ceiling plan.
· P&IDs developed to greater detail including revisions based on proposed final equipment selection
and.configuration.
· Drai~ Specifications of all specifications in Divisions 1 through 17. Coordinated such that project
specific information has been included and non-pertinent information has been removed. Major
equipment specifications should be nearly final. First draft of construction sequence, milestones, and
constraints.
· Equipment list that includes equipment number, equipment size, equipment power requirements, and
basic controls and operating strategies for all equipment anticipated on the project.
· Final Basis of Design Technical Memorandum that summarizes technical criteria and assumptions
used for the design and includes an evaluation of code interpretation and permit requirements for the
Project. Also include an evaluation of safety considerations for equipment access, facility access and
egress, and daily maintenance considerations.
· Geotechnical Interpretive Report (GIR) and Geotechnical Data Report (GDR) incorporating all
information obtained to date and recommendations for any additional investigations necessary for
design completion.
City of Bremerton 6 CSO Program Engineering Design Services
· Level II Environmental Assessment (if required) that evaluates worker health and safety and
identifies suspect, contaminated, and hazardous materials of concern for the Project.
City of Bremerton 7 CSO Program Engineering Design Services
5. 90 PERCENT LEVEL OF DESIGN
At the 90% design level the submittal should include all information necessary to complete the 100%
documents with the exception of subsequent detailed review comments from the client and regulatory
agencies. The 90 % submittal should reflect review comments fi:om the. 60% submittal along with
subsequent meetings and design decisions. This submittal should reflect coordination between all design
disciplines and should require only detailed level corrections to result in a biddable set of documents.
Items to be generally expected at this level include:
· Title Sheet, Drawing Index, and Location and Vicinity Map complete.
· General Symbols, Legends, and Abbreviations complete.
· Design Data and Criteria complete.
· Site Plan with final location of structures, roadways, and major site elements (fencing, gates, etc).
Include contractor staging, storage, access, and off-site corridors (traffic plans).
· Plans and Profiles of pipelines with final alignments (horizontal and vertical). Easement limits
identified and included on drawings.
· Details of manholes, pavement and trench sections, and other civil details.
· Sedimentation and Erosion Control Plan and details.
· Landscaping plan and schedules.
· Architectural plans, sections, and elevations that depict the final exterior architectural theme,
materials of construction, and floor plan of structures.
· Structural plans, sections, and details coordinated with other design disciplines. Foundation plans,
floor plans, and roof plans to include structural member sizes and reinforcement detailing complete.
· Mechanical plans, sections, and details with final location of major equipment, piping, and
appurtenances. All piping layouts essentially complete.
· HVAC/Plumbing plans and sections complete. Equipment schedules and system schematics
adequately complete to review system configuration and design intent.
· Final electrical one-line diagrams, control room layouts, and panel layouts.
· Power plans, control diagrams, and schedules complete and coordinated with process/mechanical
design.
· Final lighting plan and reflective ceiling plan coordinated with other disciplines.
· Final P&IDs developed to greater detail and including revisions from previous comments and
coordinated with final operational control strategies.
· Final version of Specifications Divisions 1 through 17 incorporating comments from the 60 percent
submittal review and reflecting full coordination with drawings. Include final construction sequence,
City of Bremerton 8 CSO Program Engineering Design Services
milestones and constraints, measurement and payment, and proposed bid form. Include
memorandum with recommendations of changes to be made by City to General Conditions (Section
0700) in the Supplemental General Conditions (Section 0800)
· Equipment list that includes equipment number, equipment size, equipment power requirements, and
basic controls and operating strategies for all equipment on the project.
· Final Basis of Design Technical Memorandum that summarizes technical criteria and assumptions
used for the design and includes an evaluation of code interpretation for the Project. Also include an
evaluation of safety considerations for equipment access, facility access and egress, and daily
maintenance considerations.
· Final Geotechnical Interpretive Report (Gl:R) and Geotechnical Data Report (GDR) incorporating all
information obtained to date.
· Draft Geotechnicat Baseline Report (GBR) for projects where this is deemed necessary.
· Memorandum summarizing recommended contractor and subcontractor qualifications to be used for
the bid evaluation.
· Completed safety checklist provided by City.
· Memorandum summarizing impacts of the Project on existing systems and probable impacts to the
existing system operation and maintenance requirements.
· Memorandum evaluating Contract Time.
6. 100 PERCENT LEVEL OF DESIGN
The 100% submittal should include changes agreed upon by the reviewer and the person preparing the
documents from the 90% submittal. This submittal should reflect coordination between all design
disciplines and corrections to this submittal will be done by addenda. Items to be generally expected at
this level include:
· Final Drawings and Specifications
· Final Gl:R, GDR, and GBR (where required).
· Final equipment list.
· Final Basis of Design Report.
REVIEW CONSIDERATIONS
A brief description of special review considerations related to the design submittal disciplines is
presented below.
City of Bremerton 9 CSO Program Engineering Design Services
GENERAL DRAWINGS
The items listed under this category are typical for most projects. Exceptions might be the Key Map and
the Design Data and Criteria. The Key Map may be required for large or complex drawing sets to assist
the user in navigating through the set. The Design Data and Criteria is required if the submittal is to be
reviewed by Ecology. For some projects it may be possible to combine a number of the items listed onto
common drawing sheets to reduce the number of drawings submitted. However specific attention should
be directed to the requirements of permitting and regulatory agencies when reviewing these drawings.
These agencies have sometimes established strict criteria for drawing format and content that must be
complied with to obtain approval.
CIVIL/SITEWORK DRAWINGS
It may be possible to combine information onto common drawings and reduce the number of drawings
submitted. This is again dependent on the complexity of the project and permit requirements.
City of Brernerton 10 CSO Program Engineering Design Services
AGENDA BILL
BREMERTON CITY COUNCIL
1. SUBJECT: ORDINANCE # q '7 5'7, FOR AGENDA OF: February~XD, 2001
VACATING THE ALLEY LOCATED ORIGINATING DEPT: PW&U Engineering Div.
BETWEEN NAVAL AND ROOSEVELT ORIGINATOR Jennifer Strehler, City Engineer
AVENUES AND BETWEEN 6TM AND 7TM STREETS. DATE SUBMITTED: February 12, 2001
2. CLEARANCES: (comment on back~fnq~_ s~)~ 3. EXHIBITS
D~rector, Pubhc Works/Utlhtles r--.//~..~~,.~ A. Ordinance # q"7 ~"~
~,q-City Attorney ~v~'_~. '~~ B. Site Map. '
Director, Community Development ,tl~rl4,t~-~/0. _., C. Staff Report.
Council Budget & Finance Committee ~~.~..,.~
Operations Committee ~/-~-"~
ENDORSEMENT /~ INFORMATION APPROVED BY COUNCIL~IDENT FOR SUBMITTAL:
MAYOR ~ '~,¢/-~ J(-,, COUNCIL PRESIDEI~'" .~-~~ .
4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION:
The City has received a petition from S.E. Grainger Development Group to vacate the alley located between
Naval and Roosevelt Avenues and between 6th and 7th Streets. A heating date of February 21, 2001 was set by
the City Council on January 24, 2001. This right-of-way consists of a paved alley that abuts the applicant's
properties and is utilized as access to those properties. The vacation is being requested by S.E. Grainger
Development Group to develop the site for construction of a new retail outlet using the entire block. Posting of the
heating notices and mailings to the adjacent property owners has been completed in accordance with State law and
the Bremerton Mtmicipal Code. This is a Class II right-of-way and the petitioner has paid the required
compensation in the amount of $11,006.42. Specific items for City Council consideration are outlined in the Staff
Report. The request before the City Council is to approve, disapprove, or modify this vacation of the alley located
between Naval and Roosevelt Avenues and between 6th and 7th Streets.
8. RECOMMENDATION:
B. Motion to pass Ordin~ce ~ q S7, vacat~g ~e alley located between Naval ~d Roosevelt Avenues
~d be~een 6th ~d 7~ Streets, on second reading.
9. ~SPONS~LE OFFICe: City Engineer
E~ORCEME~ OFFICe: N/A
E~TION DATE:
~VIEW DATE:
10. NOTICE OF ACTION
PULLED TABLED APPROVED DISAPPROVED 1 f4NA
COUNCIL DIRECTIVE .
11. AGENDA BILL NO: 0}'~ Odb~
2. CLEARANCE COMMENTS:
5. IMPACT ON NON-PASSAGE:
The area will remain right-of-way, which may restrict improvements of the area.
6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER
RESOURCES:
Staffing: No impact.
Budget: No impact
Facilities/Equipment: No impact
7. RESEARCH SOURCES
BMC 11.20 Vacation of Public Rights-of- Way
RCW 35. 79 Streets
ab, Agenda Bills 2001, S.E. Grainger Development Group, ROW Vac
Filed for Record at Request of:
When Recorded Return to:
Name: Bremerton City Clerk
· Address: 239 Fourth Street
Bremerton, WA 98337
Document Title: Ordinance No.
Reference Number of Document Assigned or Released: Not Applicable
Grantor's Name: City of Bremerton
Grantee's Name: Not Applicable
Tax Parcel #: Not Applicable.
Abbreviated Legal Description: NE QTR. OF SW QTR. SEC. 14, T. 24 N., R. 1 E.,
W.M.
ORDINANCE # /~"/5'7
AN ORDINANCE Vacating the alley located betWeen Naval
and Roosevelt Avenues and betWeen 6~ and 7th Streets.
WHEREAS, S.E. Grainger Development Group has petitioned to vacate this
developed right-of-way; and
WHEREAS, notice has been posted and published according to law; and
WHEREAS, the City Council finds that the portion of the right-of-way set forth
herein is not needed for present or future use and should be vacated to allow the
abutting property owners to maintain the parcel, now therefore,
THE CITY OF BREMERTON DOES HEREBY ORDAIN:
Section 1, Vacation. The following rights-of-way are hereby vacated to the
adjoining property owners.
ALL THAT PORTION OF THE ALLEY LYING WITHIN BLOCK 9 OF UNION HIGH
SCHOOL ADDITION TO THE CITIES OF BREMERTON AND CHARLESTON, AS PER
Ordinance Vacating the Alley between Naval and Roosevelt Avenues
Page 1
PLAT RECORDED IN VOLUME 3 OF PLATS, PAGE 85, RECORDS OF KITSAP
COUNTY AUDITOR.
SITUATE IN THE CITY OF BREMERTON, COUNTY OF KITSAP, STATE OF
WASHINGTON.
Section 2. Reservation of Easements. An easement is reserved for Cascade
Natural Gas, Puget Sound Energy, and Q West for operation, maintenance and repair
of gas, power,_telephone and cable lines over, under and uPon th~ following des_cribed
real property:
ALL THAT PORTION OF THE ALLEY LYING WITHIN BLOCK 9 OF UNION HIGH
SCHOOL ADDITION TO THE CITIES OF BREMERTON AND CHARLESTON, AS PER
PLAT RECORDED IN VOLUME 3 OF PLATS, PAGE 85, RECORDS OF KITSAP
COUNTY AUDITOR.
SITUATE IN THE CITY OF BREMERTON, COUNTY OF KITSAP, STATE OF
WASHINGTON.
Section 3. Effective date. This vacation shall become effective ten (10) days
from passage and publication.
APPROVED by the City Council of the City of Bremerton this day of
., 2001.
PASSED by the City Council of the City of Bremerton this day of
., 2001.
JOHN E. LAW, Council President
APPROVED this day of ,2001.
LYNN HORTON, Mayor
ATTEST:
KATHLEEN McCLUSKEY, City Clerk
Ordinance Vacating the Alley between Naval and Roosevelt Avenues
Page 2
STREET VACATION REQUEST
ALLEY BE'rWEEN NAVAL AND ROOSEVELT AVENUES AND BETWEEN 6TM AND
7TM STREETS
ENGINEERING STAFF REPORT
CITY COUNCIL HEARING DATE: To be determined
PREPARED BY: Gunnar Fridriksson
6U M MARY
Applicants: S.E. Grainger Development Group, LL.C.
Attn: Scott Grainger
1400 112th Avenue SE, Suite 100
Bellevue, WA 98004
Location: Alley located between Naval and Roosevelt Avenues and between 6th and
7th Streets
A. Attachment: Vicinity Map and Vacation Area Map
BACKGROUND
The applicants have petitioned the City of Bremerton to vacate the alley that abuts their
property (approximately 3,266 sf). This alley is paved and utilized as access to the
applicant properties.
The lead on this application is a development company, which seeks to construct a new
retail outlet using the entire block. All existing structures on the block are to be
demolished to create a developable site. See the attached application for a sketch of
the subject area.
RIGHT-OF-WAY CONDITIONS
· Functional Classification Local Access
· Existing R-O-W Width 12 feet
· Proposed R-O-W Width N/A
· Pavement Width 12 feet
· Surface Type Asphalt
· Curb and Gutter 'N/A
· Sidewalks N/A
November 8, 2000
Alley between 6th and 7th Streets and Naval and Roosevelt Avenues
Page 1 of 5
HEARING CONSIDERATIONS
BMC ~1.20.120 sets forth issues that the City Council needs to determine at the
conclusion of the Vacation Hearing. These issues and the staff position are:
1, Whether the street, alley or portion thereof is no longer required for public use
and vacation of the described portion will better serve the public good.
Staff Position:
In conjuction with the applicant's proposed development, the alley will no longer
be required for public use. Given the existing infrastructure, it is unlikely that the
alley will be utilized for any other purpose.
2. Whether the vacation is consistent with the City Comprehensive Plan.
Staff Position:
The proposed vacation does not conflict with the Comprehensive Plan.
3. Whether continued use of the proposed vacation as a public way is not of
such public benefit as to justify the costs of maintenance.
Staff Position:
Continued use and maintenance of the proposed vacation has no public benefit.
4. Whether substitution of a new and different thoroughfare would be more
useful to the public.
Staff Position:
Substitution of a new and different thoroughfare would not be useful to the public.
5. Whether conditions may so change in the future as to provide a greater public
use or need than presently exists.
Staff Position:
There is no anticipated future public use.
6. Whether objections to the proposed vacation are made by owners of private
property abutting the same.
Staff Position:
There are no objections. All abutting property owners have signed the petition
for the proposed vacation.
November 8, 2000
Alley between 6th and 7th Streets and Naval and Roosevelt Avenues
Page 2 of 5 _
SHORELINE ACCESS
This portion of right-of-way does not provide shoreline access.
UTILITIES
Ail private utility companies have been contacted. Puget Sound Energy, Cascade
Natural Gas and Qwest will retain easements. Utilities easements are to be reserved
for the existing City sewer and storm utilities. All easements for existing utilities will be
released upon redevelopment of the surrounding properties and alley and arrangements
made for the utility relocations.
SUFFICIENCY OF SIGNATURES
The request for the vacation was made by more than two thirds (on a front footage
basis) of the property owners abutting the property to be vacated.
COMPENSATION
This is a Class II right-of-way as defined in Ordinance 4664. This type of right-of-way is
limited to a public easement or right of use which has substantial public improvements
in any portion of the right-of-way. The City shall be compensated for 50 percent of the
assessed value per square foot of the adjacent properties. Compensation amounts to
$11,006.42.
STAFF COMMENTS
Department of Community Development, Police, Fire and Engineering supports this
vacation.
City Attorney wishes to be assured the utility easements will be properly reserved.
Staff recommends that this Street Vacation be approved as requested without
modification.
November 8, 2000
Alley between 6th and 7th Streets and Naval and Roosevelt Avenues
Page 3 of 5 ~-7
Standing on Naval Avenue looking easterly down the alley towards Roosevelt Avenue.
November 8, 2000
Alley between 6t~ and 7th Streets and Naval and Roosevelt Avenues
Page 4 of 5
Standing on Roosevelt Avenue looking westerly down the alley towards Naval Avenue.
November 8, 2000
Alley between 6th and 7th Streets and Naval and Roos'evelt Avenues
Page 5 of 5
AGENDA BILL
BREMERTON CITY COUNCIL
'05
1. SUBJECT: ORDINANCE # /~. "]5'~ , FOR AGENDA OF: February ~/r', 2001
' VACATING APPROXIMATELY 210 FEET ORIGINATING DEPT: PW&U Engineering Div.
OF YANTIC AVENUE SOUTH OF 1sT STREET ORIGINATOR: Jennifer Strehler, City Engineer ~/~
AND THE ALLEY LYING SOUTH OF 1sT STREET DATE SUBMITTED: February 12, 2001
BETWEEN YANTIC AND HARTFORD AVENUES.
2. CLEARANCES: (comment on backj][ n, ec~s~ ~ 3. EXItlBITS
Director, Public Works/Utilities ,,. [/..°~'~~_.- ~.. ~ce # ~ "/S' ~ ·
City Attorney _~~ B. Site Map. '
Director, Community Development - ... 0'{~,~/.~-¢/'~, ,o C. Staff Report.
Council Budget & Finance Committee
Operations Committee /_.7.~./~ o-Zr_.z.~,,~,~c--.
ENDORSEMENT ~' INFORMATION APPROVED BY COUNCIL~J~NT FOP~J:~ITTAL:
MAYOR .~c~.....J--~5/, '~/~-O ~ COUNCIL PRESIDENT ..k..~.~..~.~---~_~. _ ,
4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION:
The City has initiated the vacation of approximately 210 feet of Yantic Avenue south of 1~ Street and the alley
lying south of 1st Street and between Yantic and Hartford Avenues. A hearing date of February 21, 2001 was
set by the City Council on January 31, 2001. These right-of-ways have not been developed and the terrain
consists of hilly, steep slopes that are not needed for public use. Posting of the hearing notices and mailing to
the adjacent property owners has been completed in accordance with State law and the Bremerton Municipal
Code. Less than 50 percent of the abutting property owners have submitted written objections to the City
Clerk's office. This is a Class III right-of-way and compensation is not required. The request before the City
Council is to approve, disapprove, or modify this vacation of approximately 210 feet of Yantic Avenue south of
1~ Street and the alley lying south of 1st Street and between Yantic and Hartford Avenues.
8. RECOMMENDATION:
~, Mo*~'-" +" apprc, vc .......... ,-,, ~ '-'-": ..... 2pprmdmately 210 feet of VazgiC---Av6uue aoutn"
....... ,,::~,_..,.,~ ,_, ......... , vacating _ o£ i~'
B. Motion to approve Ordinance # q'~ ~'~ ., vacating approximately 210 feet of Yantic Avenue south of
1st Street and the alley lying south of 1st Street and between Yantic and Hartford Avenues, on second
reading.
9. RESPONSIBLE OFFICIAL: City Engineer
ENFORCEMENT OFFICIAL: N/A
EXPIRATION DATE:
REVIEW DATE:
10. NOTICE OF ACTION
PULLED TABLED APPROVED DISAPPROVED T.~ B
COUNCIL DIRECTIVE DA
11. AOENDA BILL NO: 0/"O
-7O
2. CLEARANCE COMMENTS:
5. IMPACT ON NON-PASSAGE:
The area will remain right-of-way and will continue to be managed by the City.
6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER
RESOURCES:
Staffing: No impact.
Budget: No impact
Facilities/Equipment: No impact
7. RESEARCH SOURCES
BMC 11.20 Vacation of Public Rights-of- Way
RCW 35.79 Streets
ab, Agenda Bills 2001, Yantic Ave, ROW Vac
Filed for Record at Request of: ·
When Recorded Return to:
Name: Bremerton City Clerk
Address: 239 Fourth Street
Bremerton, WA 98337
Document Title: Ordinance No.
Reference Number of Document Assigned or Released: Not Applicable
Grantor's Name: City of Bremerton
Grantee's Name: Not Applicable
Tax Parcel #: Not Applicable.
Abbreviated Legal Description: NW QTR. NE QTR. SEC. 22, T 24 N., R .1 E., W.M.
ORDINANCE # ~_ '7 5~
AN ORDINANCE Vacating approximately 210 feet of Yantic
Avenue south of 1st Street and the alley lying south of 1st
Street and between Yantic and Hartford Avenues·
WHEREAS, the City of Bremerton initiated the vacation process of this
undeveloped right-of-way; and
WHEREAS, notice has been posted and published according to law; and
WHEREAS, the City Council finds that the portion of the right-of-way set forth
herein is not needed for present or future use and should be vacated to allow the
abutting property owners to maintain the parcel, now therefore,
THE CITY OF BREMERTON DOES HEREBY ORDAIN:
Section 1. Vacation. The following rights-of-way are hereby vacated to the
adjoining property owners.
A PORTION OF THE PLAT OF CHARLESTON NAVY VIEW ADDITION, AS
RECORDED IN VOLUME 4 OF PLATS, PAGE 81, RECORDS OF KITSAP COUNTY,
WASHINGTON, SITUATE IN THE NORTHWEST QUARTER OF THE NORTHEAST
QUARTER OF SECTION 22, TOWNSHIP 24 NORTH, RANGE 1 EAST, W.M. KITSAP
COUNTY, WASHINGTON, MORE PARTICULARLY DESCRIBED AS FOLLOWS:
Ordinance Vacating A Portion of Yantic Avenue
Page 1
THAT PORTION OF YANTIC AVENUE (YANTIC STREET PER PLAT) FRONTING
LOTS 46 THROUGH 52, INCLUSIVE, IN BLOCK 3 OF SAID PLAT, AND;
THAT PORTION OF THE ALLEY FRONTING LOTS 8 THROUGH 45, INCLUSIVE, IN
BLOCK 3 OF SAID PLAT.
Section 2. Reservation of Easements.
a. An easement is reserved for the City of Bremerton, Public Works and Utilities
Department for operation, maintenance and repair of water lines over, under and upon
the following real property:
A PORTION OF THE PLAT OF CHARLESTON NAVY VIEW ADDITION, AS
RECORDED IN VOLUME 4 OF PLATS, PAGE 81, RECORDS OF KITSAP COUNTY,
WASHINGTON, SITUATE IN THE NORTHWEST QUARTER OF THE NORTHEAST
QUARTER OF SECTION 22, TOWNSHIP 24 NORTH, RANGE I EAST, W.M. KITSAP
COUNTY, WASHINGTON, MORE PARTICULARLY DESCRIBED AS FOLLOWS:
THAT PORTION OF YANTIC AVENUE (YANTIC STREET PER PLAT) FRONTING
LOTS 46 THROUGH 52, INCLUSIVE, IN BLOCK 3 OF SAID PLAT, AND;
b. An easement is reserved for Cascade Natural Gas and Puget Sound Energy for
operation, maintenance and repair of gas and power lines over, under and upon the
following described real property:
A PORTION OF THE PLAT OF CHARLESTON NAVY VIEW ADDITION, AS
RECORDED IN VOLUME 4 OF PLATS, PAGE 81, RECORDS OF KITSAP COUNTY,
WASHINGTON, SITUATE IN THE NORTHWEST QUARTER OF THE NORTHEAST
QUARTER OF SECTION 22, TOWNSHIP 24 NORTH, RANGE 1 EAST, W.M. KITSAP
COUNTY, WASHINGTON, MORE PARTICULARLY DESCRIBED AS FOLLOWS:
THAT PORTION OF YANTIC AVENUE (YANTIC STREET PER PLAT) FRONTING
LOTS 46 THROUGH 52, INCLUSIVE, IN BLOCK 3 OF SAID PLAT, AND;
THAT PORTION OF THE ALLEY FRONTING LOTS 8 THROUGH 45, INCLUSIVE, IN
BLOCK 3 OF SAID PLAT.
Section 3. Effective date. This vacation shall become effective ten (10) days
from passage and publication.
APPROVED by the City Council of the City of Bremerton this day of
., 2001.
Ordinance Vacating A Portion of Yantic Avenue
Page 2
'73
PASSED by the City Council of the City of Bremerton this day of
., 2001.
JOHN E. LAW, Council President
APPROVED this day of ., 2001.
LYNN HORTON, Mayor
ATTEST:
KATHLEEN McCLUSKEY, City Clerk
Ordinance Vacating A Portion of Yantic Avenue
Page 3
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STREET VACATION REQUEST
YANTIC AVENUE & ALLEY
ENGINEERING STAFF REPORT
CITY COUNCIL HEARING DATE: 21 February, 2001
PREPARED BY: Gunnar Fridriksson
SUMMARY
A. Applicants: City of Bremerton
3027 Olympus Drive
Bremerton, WA 98310
Location: Approximately 210 feet of Yantic Avenue south of 1st Street and the alley
lying south of 1 st Street and between Yantic and Hartford Avenues.
B. Attachment: Vicinity Map and Vacation Map
BACKGROUND
The City of Bremerton has initiated the vacation proEess to vacate the northerly 210 feet of
Yantic Avenue south of 1st Street and the alley lying south of 1st Street and between Yantic and
Hartford Avenues. The two right of ways have not been developed. The terrain for both right of
ways is hilly with steep slopes.
The vacation will eliminate a two portions of undeveloped right of way, not needed for Public
Use.
RIGHT OF WAY CONDITIONS
· Functional Classification Local Access
· Existing R-O-W Width 30 feet for Yantic
12 feet for Alley
· Proposed R-O-W Width N/A
· Pavement Width None
· Surface Type None
· Curb and Gutter None
· Sidewalks None
January 18, 2001
Forest Street Vacation
Page 1 of 6
HEARING CONSIDERATIONS
BMC 11.20.120 sets forth issues that the City Council needs to determine at the conclusion of the
Vacation Hearing. These issues and the staff position are:
1. Whether the street, alley or portion thereof is no longer required for public use and
vacation of the described portion will better serve the public good.
StaffPosition:
This portion of the street is not required for public use.
2. Whether the vacation is consistent with the City Comprehensive Plan.
Staff Position:
The proposed vacation does not conflict with the Comprehensive Plan.
3. Whether continued use of the proposed vacation as a public way is not of such public
benefit as to justify the costs of maintenance.
Staff Position:
This portion of the right-of-way is not being used for public way purposes.
4. Whether substitution of a new and different thoroughfare would be more useful to the
public.
Staff Position:
Since this is not used as a thoroughfare, this section is not applicable.
5. Whether conditions may so change in the future as to provide a greater public use or
need than presently exists.
Staff Position:
There is no anticipated future public use.
6. Whether objections to the proposed vacation are made by owners of private property
abutting the same.
Staff Position:
No objections have been received from any abutting property owners to date.
January 18, 2001
Forest Street Vacation
Page 2 of 6
SHORELINE ACCESS
This portion of right-of-way does not provide shoreline access.
UTILITIES
All private utility companies have been contacted. An easement for Puget Sound Energy will be
required for the alley. An easement for Cascade Gas and the City Water Department will be
required for Yantic Avenue.
SUFFICIENCY OF SIGNATURES
N/A. This is a City initiated vacation of right-of-way.
COMPENSATION
N/^
STAFF COMMENTS
No objections were noted from Police, Engineering, City Attorney or Community Development
staff.
Staff recommends that this Street Vacation be approved as requested without modification.
January 18, 2001
Forest Street Vacation
Page 3 of 6
View of Yantic Avenue looking south from 1 st Street.
January 18, 2001
Forest Street Vacation
Page 4 of 6 ~0 -
View of vacation of Yantic Avenue from end of developed roadway looking north.
January, 18, 2001
Forest Street Vacation
Page 5 of 6
View of alley from Hartford looking northerly.
January 18, 2001
Forest Street Vacation
Page 6 of 6 ~)o~.. _
AGENDA BILL
BREMERTON CITY COUNCIL
1. SUBJECT: ORDINANCE # k['~ ~ g, FOR AGENDA OF: February ~2~, 2001
VACATING THE SOUTHERLY 1,000 ORIGINATING DEPT: PW&U Engineering Div./~.~
FEET OF FORREST STREET BETWEEN 1sT ORIGINATOR: Jennifer Strehler, City Engineer.-_-.
STREET (VACATED) AND KITSAP WAY. DATE SUBMITTED: February 12, 2001
2. CLEARANCES: (comment on backif~g~Ss~ 3. EXHIBITS
Director, Public Works/Utilities //~g"~ / A. Ordinance # /-["] ~ .
City Attorney ~O~ ~~~--~-_ B. Site Map.
Direcior, Community Development .,, 0~r~{J~u~a,~'~ C. Staff Report.
Council Budget & Finance Committee ~ ~
Operations Committee ~ .~
ENDORSEMENT.. ~ INFO _Ri~TJON. APPROVED BY COUNCIL ~..~;~IOENT FOR SUBMITTAL:
MAYOR ~-~ /' ~ COUNCIL PRESIDE~
4. SUMMARY STATEMENT AND REQUIREMENT FOR COCUlqCIL ACTION:
The City has initiated the vacation of the southerly 1,000 feet of Forrest Street between 1st Street (vacated) and
Kitsap Way. A hearing date of February 21, 2001 was set by the City Council on January 31, 2001. Forrest
Street is approximately 1,600 feet in length. It begins at the southerly right-of-way of Kitsap Way and has been
developed for approximately 600 feet. The remainder of the right-of-way is undeveloped. The terrain for the
undeveloped portion of the right-of-way is hilly with steep slopes that are not needed for public use. Posting of
the hearing notices and mailing to the adjacent property owners has been completed in accordance with State
law and the Bremerton Municipal Code. Less than 50 percent of the abutting property owners have submitted
written objections to the City Clerk's office. This is a Class III right-of-way and compensation is not required.
The request before the City Council is to approve, disapprove, or modify this vacation of the southerly 1,000 feet
of Forrest Street between 1st Street (vacated) and Kitsap Way.
8. RECOMMENDATION:
B. Motion to approve Ordin~ce g ~~ , vacating ~e southerly 1,000 feet of Forest Street be~een 1
Street (vacated) ~d ~tsap Way, on second reading.
9. ~SPONS~LE OFFICe: Ci~ Engineer
E~ORCEME~ OFFICIO: N/A
E~TION DATE:
~EW DATE:
10. NOTICE OF ACTION
~ ~A
PULLED TABLED APPROVED DISAPPROVED
COUNCIL DIRECTIVE
11. AGENDA BILL NO: 0} --04 7
%3
2. CLEARANCE COMMENTS:
5. IMPACT ON NON-PASSAGE:
The area will remain right-of-way and will continue to be managed by the City.
6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER
RESOURCES:
Staffing: No impact.
Budget: No impact
Facilities/Equipment: No impact
7. RESEARCH SOURCES
BMC 11.20 Vacation of Public Rights-of-Way
RCW 35. 79 Streets
ab, Agenda Bills 2001, Forrest Street, ROW Vac
Filed for Record at Request of:
When Recorded Return to:
Name: Bremerton City Clerk
Address: 239 Fourth Street
Bremerton, WA 98337
Document Title: Ordinance No.
Reference Number of Document Assigned or Released: Not Applicable
Grantor's Name: City of Bremerton
Grantee's Name: Not Applicable
Tax Parcel #: Not Applicable.
Abbreviated Legal Description: SW QTR., SW QTR., SEC. 15, T. 24 N., R. 1 E.,
W.M.
ORDINANCE # ~'7 5 ?
AN ORDINANCE Vacating the southerly 1,000 feet of
Forrest Street between 1st Street (vacated) and Kitsap Way.
WHEREAS, the City of Bremerton initiated the vacation process of the right-of-
way; and
WHEREAS, notice has been posted and published according to law; and
WHEREAS, the City Council finds that the portion of the right-of-way set forth
herein is not needed for present or future use and should be vacated to allow the
abutting property owners to maintain the parcel, now therefore,
THE CITY OF BREMERTON DOES HEREBY ORDAIN:
Section 1. Vacation. The following rights-of-way are hereby vacated to the
adjoining property owners.
A PORTION OF THE PLAT OF GOODFELLOW'S NAVY YARD TRACTS, AS
RECORDED IN VOLUME 3 OF PLATS, PAGE 52, RECORDS OF KITSAP COUNTY,
WASHING, SITUATE IN THE SOUTHWEST QUARTER OF THE SOUTHWEST
QUARTER OF SECTION 15, TOWNSHIP 24 NORTH, RANGE 1 EAST, W.M., KITSAP
COUNTY, WASHINGTON, MORE PARTICULARLY DESCRIBED AS FOLLOWS:
Ordinance Vacating the Southerly 1,000 Feet of Forrest Street
Page 1
THAT PORTION OF FORREST STREET FRONTING LOTS 25 THROUGH 34,
INCLUSIVE, IN BLOCK 1 OF SAID PLAT.
Section 2. Reservation of Easements. An easement is reserved for Puget
Sound Energy for operation, maintenance and repair of power lines over, under and
upon the following described real property:
THE NORTHERLY 100 FEET OF THE BELOW DESCRIBED VACATION:
A PORTION OF THE PLAT OF GOODFELLOW'$ NAVY YARD TRACTS, AS
RECORDED IN VOLUME 3 OF PLATS, PAGE 52, RECORDS OF KITSAP COUNTY,
WASHINGTON, SITUATE IN THE SOUTHWEST QUARTER OF THE SOUTHWEST
QUARTER OF SECTION 15, TOWNSHIP 24 NORTH, RANGE 1 EAST, W.M., KITSAP
COUNTY, WASHINGTON, MORE PARTICULARLY DESCRIBED AS FOLLOWS:
THAT PORTION OF FORREST STREET FRONTING LOTS 25 THROUGH 34,
INCLUSIVE, IN BLOCK 1 OF SAID PLAT.
Section 3. Effective date. This vacation shall become effective ten (10) days
from passage and publication.
APPROVED by the City Council of the City of Bremerton this day of
,2001.
PASSED by the City Council of the City of Bremerton this day of
., 2001.
JOHN E. LAW, Council President
APPROVED this day of ,2001.
LYNN HORTON, Mayor
ATTEST:
KATHLEEN McCLUSKEY, City Clerk
Ordinance Vacating the Southerly 1,000 Feet of Forrest Street
Page 2
£~S
STREET VACATION REQUEST
PORTION OF FORREST STREET
ENGINEERING STAFF REPORT
CITY COUNCIL HEARING DATE: 21 February, 2001
PREPARED BY: Gunnar Fridfiksson
SUMMARY
A. Applicants: City of Bremer~on
3027 Olympus Drive
Bremerton, WA 98310
Location:The southerly 1000 feet of Forrest Street between 1 st Street (vacated) and
Kitsap Way.
B. Attachment: Vicinity Map and Vacation Map
BACKGROUND
The City of Bremerton has initiated the vacation process to vacate be southerly 1000 feet of
Forrest Street. Forrest Street is approximately 1600 feet in length. It begins at the southerly fight
of way of Kitsap Way and has been developed for approximately 600 feet. The remainder of the
right of way is undeveloped. The terrain for the undeveloped portion o£ the right of way is hilly
terrain, with steep slopes.
The vacation will eliminate a portion of undeveloped right o£ way, not needed for Public Use.
RIGHT OF WAY CONDITIONS
· Functional Classification Local Access
· Existing R-O-W Width 30 feet
· Proposed R-O-W Width N/A
· Pavement Width None
· Surface Type None
· Curb and Gutter None
· Sidewalks None
HEARING CONSIDERATIONS
January 18, 2001
Forest Street Vacation
Page 1 of 4
BMC 11.20.120 sets forth issues that the City Council needs to determine at the conclusion of the
Vacation Hearing. These issues and the staff position are:
1. Whether the street, alley or portion thereof is no longer required for public use and
vacation of the described portion will better serve the public good.
Staff Position:
This portion of the street is not required for public use.
2. Whether the vacation is consistent with the City Comprehensive Plan.
Staff Position:
The proposed vacation does not conflict with the Comprehensive Plan.
3. Whether continued use of the proposed vacation as a public way is not of such public
benefit as to justify the costs of maintenance.
Staff Position:
This portion of the right-of-way is not being used for public way purposes.
4. Whether substitution of a new and different thoroughfare would be more useful to the
public.
Staff Position:
Since this is not used as a thoroughfare, this section is not applicable.
5. Whether conditions may so change in the future as to provide a greater public use or
need than presently exists.
Staff Position:
There is no anticipated future public use.
6. Whether objections to the proposed vacation are made by owners of private property
abutting the same.
Staff Position:
No objections have been received from any abutting property owners to date.
SHORELINE ACCESS
This portion of right-of-way does not provide shoreline access.
January 18,2001
Forest Street Vacation
Page 2 of 4
UTILITIES
All private utility companies have been contacted. An easement for Puget Sound Energy for the
northerly portion of the vacation will be required.
SUFFICIENCY OF SIGNATURES
N/A. This is a City initiated vacation of right-of-way.
COMPENSATION
N/A
STAFF COMMENTS
No objections were noted from Police, Engineering, City Attorney or Community Development
staff.
Staff recommends that this Street Vacation be approved as requested without modification.
January 18, 2001
Forest Street Vacation
Page 3 of 4
View of street from end of developed roadway south.
January 18, 2001
Forest Street Vacation
Page 4 of 4
AGENDA BILL
BREMERTON CITY COUNCIL
1. SUBJECT: Override Mayor's Line-Item Veto FOR AGENDA: February 28, 2001
of Ordinance No. 4746, General Fund 001, as it ORIGINATING DEPT: City Council
relates to the Council motion to "...modify the ORIGINATOR: Cecil McConnell, Councilman
budget as presented by moving Legal budget to DATE SUBMITTED: February 15, 2001
be under the City Council budget"
2. CLEARANCES: (Comment on back if necessary) 3. EXHIBITS:
DA~V~ST~an - Ordinance No. 4746
· t City Attorney . - Memo from Mayor dated 12/19/00
OPERATIONS COMMITTEE
Fisc~ & BUDGET COMMITTEE APPROVED FOR SUBMITTAL BY
COUNCIE~ffi~,~ESIDENT:
ENDORSEMENT [--] INFORMATION ~ C.__ ...~....~//~_.~ . ~
4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION:
Ordinance No. 4746 was brought to Council on December 6, 2000 for First Reading, and passed on Second
Reading on December 13, 2000. The Mayor then vetoed the line item per the attached memo dated December
19, 2000. This item is now being brought forward for reconsideration.
5. RECOMMENDATION:
Move to override the Mayor's line-item veto of Ordinance No. 4746.
6. RESPONSIBLE OFFICIAL:
ENFORCEMENT OFFICIAL:
EXPIRATION DATE:
REVIEW DATE:
7. NOTICE OF ACTION:
PULLED [~ TABLED I--I APPROVED [--] DISAPPROVED [] AMENIOADCOUNCIL DIRECTIVE:
8. AGENDA BILL NO.:
9. IMPACT OF NON-PASSAGE:
The veto of Ordinance No. 4746 will stand.
10. IMPACT ON STAFFING. BUDGETS. FACILITIES. EQUIPMENT OR OTHER RESOURCES:
None
11. RESEARCH SOURCES:
ORDINANCE NO. 4746
AN ORDINANCE of the City of Bremerton approving and adopting the biennial budget for
the several funds of the City of Bremerton for the years 2001 and 2002, and appropriating
the amounts set forth in each budget to each fund in accordance with RCW 35.34.
THE CITY OF BREMERTON DOES ORDAIN:
SECTION 1: That the biennial budget for the City of Bremerton, to wit: "Official Budget for the
years 2001 and 2002, City of Bremerton", now on file in the office of the City Clerk of the City of
Bremerton, be and the same is hereby approved and adopted, and the respective amounts provided for in
said budget for the several funds of the City of Bremerton, be and the same are hereby fixed and adopted
as follows:
ESTIMATED REVENUES AND EXPENDITURES FOR THE YEARS 2001 AND 2002
AMOUNT
FUND # DESCRIPTION 2001 2002
001 Genera $26,483,015 $26,554.830
101 Artedal Street 10,337,984 3.211,223
102 Street 2,158,250 2,141,250
103 Contingency Reserve 875,000 885,000
104 Civic Improvement 220,000 220,000
106 Community Development 2,871,000 2,613,000
108 Abatement Revolving Fund 119,000 102,000
109 Real Estate Excise Tax 945,000 1,325,000
110 Police Special Projects 249,500 212,000
112 Park Develo~ 3,233,000 615,665
113 Bremerton I~tsap Acces-__s Television 178,450 183,803
114 Gift and Donation 58,850 37,625
201 Bond Fund 974,885 971,643
202 UD Guaranty 51,500 58,500
401 Water Operating 11,904,063 6,751,085
407 Municipal Golf Course 5,869,740 2,846,915
451 VVastewater Operations 21,997,754 18,694,053
481 Stormwater Operations 1,637,135 978,174
503 Risk Management 2,555,000 2,585,000
510 Equipment Rental Reserve 3,876,711 4,363,369
GRAND TOTAL ESTIMATED REVENUES & EXPENDITURES $96,593,637 $75,347,135
GRAND TOTAL BIENNIUM ~
Of the total revenue for 2001, the sum of $5,769,748 is the estimated amount to be received from
a $3.9443 levy per $1,000 of assessed valuation of all property within the city limits of the City of
Bremerton as set forth in Ordinance No. 4727.
SECTION 2: That the separate totals set forth in Section 1, hereof for each of said funds, as
particularly itemized in the "Official Budget for the years 2001 and 2002, City of Bremerton on file in the
office of the City Clerk of the City of Bremerton, be and the same are hereby appropriated to each of said
departments for the fiscal year 2001 and 2002.
SECTION 3: Nothing contained herein shall be construed to require the City of Bremerton or its
officers to fill any vacancy in any of the positions established by this ordinance resulting from the
discharge, resignation or retirement of such employee. Nothing herein contained shall require the City of
Bremerton or its officers to pay the maxirhum amount budgeted for any position shown therein.
SECTION 4: This Ordinance shall become effective 10 days from its passage and publication.
APPROVED by the City Council on the first reading on this 6t__.b.h day of December, 2000.
PASSED by the City Council of the City of Bremerton, signed by the Mayor and attested by the
City Clerk in authentication of such passage this 13th day of December, 2000.
CAROL ARENDS, Council President
APPROVED this day of December 2000. r ' ~
Pursuant
to
the
Bremerton City fiharter, Section 15(5)[the Mayor line it~n vetoes
budget O~dinanee No. 4746, General Fund 001, as it reIates to the council motion
to" .... modify the budget as presented by moving Legal budget to be under the City
Council budget as provided by City Council motion of Novarber ~-9, 20Q0, Ite~ 9B".
LYNN HORTON, Mayor
ATTEST:
LEEN L. McCLUSKEY, City Clerk
EFFECTIVE DATE:,
PUBLISHED: :
ORDINANCE NO.
Memo
Carol Arends, City Council President
Members of the City Council
From= Mayor Lynn Horton<~,~
CC= Rich Hanna, City Treasurer
12_/19/2000
Re= Ordinance No. 4746
The Mayor is the chief executive and adminisb-ative off'~:er of the City and is in charge of all
departments and employees. The management of a city depatment is not possible wilhout budget
authority.
'l'hemfore, attached is a copy of Budget Ordinance No. 4746 with my line item veto of the coundl's
amending motion regarding the City Attorney's budget.
AGENDA BILL
BREMERTON CITY COUNCIL
1. SUBJECT: Override Veto of Ordinance No. FOR AGENDA: February 28, 2001
4749, Amending Chapter 2.49 of the ORIGINATING DEPT: City Council
Bremerton Municipal Code providing for City ORIGINATOR: Cecil McConnell, Councilman
Council membership on interview panels for DATE SUBMITTED: February 15, 2001
certain employees
2. CLEARANCES: (Comment on back if necessary) 3. EXHIBITS:
~~~ '~ Bill #00-298
D3~VID ST. PIE~xr_,, .,x~tma City Attorney Original Agenda
~ ~~:~_~) Ordinance No. 4749
Memo from Mayor dated 1/4/01
o
FISCAL &BUDGET COMMITTEE
ENDORSEMENT [--] INFORMATION [--] ?PP..p~VED FOR SUBMITTAL BY
/ IL ENT:
4. SUMMARY STATEMENT AND REOUIR~ENT FOR COUNCIL ACTION:
Ordinance No. 4749 was brought to Council on December 27, 2000 for First Reading, and passed on Second
Reading on January 3, 2001. The Ordinance was then vetoed by the Mayor per the attached memo dated
January 4, 2001. This item is now being brought forward for reconsideration.
5. RECOMMENDATION:
Move to override the veto of Ordinance No. 4749.
6. RESPONSIBLE OFFICIAL:
ENFORCEMENT OFFICIAL:
EXPIRATION DATE:
REVIEW DATE:
7. NOTICE OF ACTION:
PULLED[--] TABLED[-] APPROVED [~] DISAPPROVED[--] AMEND. ~ .T~
COUNCIL DIRECTIVE:
8. AGENDA BILL NO.: 0l -- 0 ~-,~'
9. IMPACT OF NON-PASSAGE:
The veto of Ordinance No. 4749 will stand.
10. IMPACT ON STAFFING. BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES:
None
11. RESEARCH SOURCES:
AGENDA BILL
BREMERTON CITY COUNCIL AR¥ 3 200~
1. SUBJECT: Amendment to Chapter 2.49 of the FOR AGENDA:
Bremerton Municipal Code providing for City ORIGINATING DEPT: City Council
Council membership on interview panels for ORIGINATOR: John Law, Council Member
certain employees DATE SUBMITTED: November 20, 2000
2. cL/E~RANCES: (Co]~nent on back if necessary) 3. EXHIBITS:
CO~CIL OPERATIONS COM2VIITTEE
UI [2 StmmTT :
COnCUr
4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION:
The proposed amendments to Chapter 2.49 BMC provide for City Council participation in the selection
process of candidates for positions requiring City Council confirmation. Also provided is City
Council confirmation of provisional appointments of candidates not meeting minimum requirements of
a position subject to Section 2.49.010.
5. RECOMMENDATION:
- ~A_eve *_o ~_pprove Ord:'---a=cz No. ~ ~,~ rza~i~g.
2.
Move to pass O~inance No. ~7~ ~ at second reading.
6. RESPONSIBLE OFFICIAL:
ENFORCEMENT OFFICIAL:
EXPIRATION DATE:
REVIEW DATE:
7. NOTICE OF ACTION:
PULLED [~ TABLED ['-] APPROVED[~/OlSAPPROVEO [-'] AMENDED [-'] DATE:
9. IMPACT OF NON-PASSAGE:
City Council will continue to have no representation or participation in the selection of administrative heads and
other selected employees of the City prior to City Council confmamtion.
10. IMPACT ON STAFFING~ BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES:
None.
11. RESEARCH SOURCES:
ORDINANCE NO. 4749
AN ORDINANCE revising Chapter 2.49 of the Bremerton Municipal Code,
specifying City Council confirmations of all regular administrative heads of the City and other
identified employees; and providing for City Council representation on interview panels for the
selection of all regular administrative heads of the City and other identified employees.
THE CITY OF BREMERTON DOES HEREBY ORDAIN:
NONUNION MANAGEMENT PERSONNEL
SECTION 1. Revision, Chapter 2.49 of the Bremerton Municipal Code is hereby
revised to read as follows:
2.49.010 CONFIRMATION OF APPOINTEES TO NONUNION MANAGEMENT
POSITIONS. As authorized by the Bremerton City Charter, the City Council will confirm the
appointment of all regular administrative heads of the City. For purposes of this Chapter,
administrative heads include: City Attorney, Fire Chief, Police Chief, Director of Building and
Planning, Building Official, Director of Administrative Services/City Clerk, Human Resources
Manager, Director of Parks and Recreation, City Engineer, Director Of Public Works, Civil
Service Officer, Economic Development Director or an individual retained by the City to provide
substantial Economic Development services, and Treasurer. Confirmation will also be required
for the director or manager of a new department created subsequent to the passage of this
ordinance. See Section 2.49.040 for confirmation of certain provisional or interim administrative
heads.
2.49.020 INTERVIEW PANELS. Candidates selected for final consideration for positions
subject to Section 2.49.010 shall be interviewed by a panel consisting of at least one City
Council member on panels comprised of less than five individuals, and up to two City Council
members on panels comprised of five or more individuals other than City Council members.
The participating City Council members shall be appointed by the Council President with City
Council informal concurrence.
2.49.030 QUALIFICATIONS AND FUNCTIONS.
(a) Position descriptions shall be established by the Human Resources Department for each
nonunion management employee. Theses position descriptions shall include:
(1) An outline of the employee's position, showing his or her designated
responsibilities and limits of authority.
(2) The special skills, knowledge, education and/or experience the manager shall
possess as a prerequisite to being considered for the position.
(b) Prior to the hidng of any nonunion management employee, the position description set
forth in subsection (a) of this section shall have been reviewed by the Human Resources
Manager and the City Council, and approval acknowledged with the signature of the Council
President.
2.49.040 TIME LIMIT ON PROVISIONAL APPOINTMENTS. No provisional appointment
to a position requiring council confirmation shall extend beyond one hundred twenty days from
the date of appointment without the consent of the City Council. City Council confirmation of a
provisional appointment is required in the event the candidate for a provisional appointment
does not have the minimum qualifications for a position which is subject to Section 2.49.010.
Minimum Qualifications for a position are those established by the Human Resources
Department pursuant to Section 2.49.030 (a) (2). This provision does not apply to positions
subject to civil service rules. A copy of the provisional appointment and the candidate's
qualifications shall be sent by the Mayor to the City Council at least five (5) business days pdor
to the proposed appointment.
2.49.050 MANAGER CONTRACTS. All regular, as opposed to provisional civil service
exempt nonunion management, personnel employed by the City from the date of the passage of
the ordinance codified in this chapter forward, shall sign a management contract. The standard
form of the management contract shall have been approved by the City Council and shall
contain, at a minimum, a provision for termination of the employee without cause, subject to
Section 2.49.060. Nothing in this section shall be construed to require council confirmation of
individual management contracts after to form of the contract has received council approval. An
informational copy of all standard management contracts shall be forwarded to the council.
budget and finance committee after execution.
2.49.060 REMOVAL. Except as provided otherwise in the City Charter, all nonunion
management personnel who are exempt from the operation of civil service shall be at will
employees and the Mayor may terminate them without cause at any time, with no notice or
headng required.
SECTION 2. EFFECTIVE DATE. This ordinance shall take effect ten (10) days from passage and
publication.
APPROVED by the City Council on the first reading this 27"~ day of December, 2000.
PASSED by the City Council of the City of Bremerton this 3rd day of January, 2001.
JOHN LAW
Council President
APPROVED this day of ,2001.
Pursuant to the Bremerton City Charter, Section 15(5) Mayor Lynn S. Horton veto's Ordinance
No. 4749 providing for City Council membership on interview panels for Certain Employees.
LYNN S. HORTON
Mayor
ATTEST:
KATHLEEN McCLUSKEY, City Clerk
LYNN S. HORTON, Mayor
239 4th Streei · Bremerion, Washinglon 98337 · {360) 478-5266 · FAX (360) 478-5883
January 4, 2001
TO: John Law, Council President
FROM: Mayor Lyrm Horton cfh-~
RE: Veto of Ordinance No. 4749
Attached is a copy of Ordinance No. 4749 which I have vetoed. As you are
aware, I regularly ask the council to participate in employment interviews of
key City employees. Also, the entire council has the oppommity to
interview an applicant prior to confirmation. There is no need for a law
mandating that process.
Further, the inclusion of language regarding" .... an individual retained by
the city to provide substantial economic development services" and
confirmation of" ..... provisional appointments not meeting minimum
requirements" is outside of the scope of the legislative body. The current
ordinance limits provisional appointments to 120 days. Council concurrence
is required after that time.
Equal Opporlunily Employcr .
AGENDA BILL
BREMERTON CITY COUNCIL
1. SUBJECT: FOR AGENDA OF: FEBRUARY ~", 2001
~ .? ORIGINATING DEPT: CITY COUNCIL
RESOLUTION NO. ~C;.3 TO HIRE A ORIGINATOR: CECIL HcCONNELL, COUNCIL MEHBER
CITY ATTORNEY. DATE SUBMITTED: FEBRUARY 8, 2001
2. CLEARANCES: (comment on back if necessary) 3. EXHIBITS:
~v~ity Attorney ,~.,~,.~ _c..~'~.. iv - ~.~,~j..~,,. Resolution No. -~ ~ ~ ~
Operations Chairman ~'-~ ~
ENDORSEMENT X INFORMATION APPROVED BY COUNCIL PRESIDENT FOR SUBMITTAL:
4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION:
The City Attorney is an essential and necessa~ employee of the City. The current position is now vaunt, It is
therefore recommended that the position be adve~ised and filled as soon as possible to maintain the efficient
operation of the Ci~.
8. RECOMMENDATION:
Move to pass Resolution No.c~ ~ ~, approving the advertising and hiring of a City Attorney.
9. RESPONSIBLE OFFICIAL:
ENFORCEMENT OFFICIAL:
EXPIRATION DATE:
REVIEW DATE:
10. NOTICE OF ACTION:
PULLED TABLED APPROVED DISAPPROVED
COUNCIL DIRECTIVE: DATE:
2. CLEARANCE COMMENTS:
4. SUMMARY STATEMENT (continued):
5. IMPACT ON NON-PASSAGE:
6. IMPACT ON STAFFING, BUDGETS. FACILITIES. EQUIPMENT OR OTHER RESOURCES:
7. RESEARCH SOURCES:
RESOLUTION # ,~ ~ O i.~
A RESOLUTION to hire a City Attorney.
WHEREAS, a City Attorney is a necessary employee of the City;
WHEREAS, Bremerton does not currently have a City Attorney; and
WHEREAS, without a City Attorney, the City is being required to expend large
sums of money for legal representation that is necessary for the efficient operation of
the City;
NOW, THEREFORE, BE IT RESOLVED BY THE BREMERTON CITY
COUNCIL THAT:
The City Council does hereby recommend that the Mayor advertise and obtain a
City Attorney.
PASSED, by the City Council of the City of Bremerton this day of
February 2001.
JOHN LAW
Council President
ATTEST:
KATHLEEN McCLUSKEY, City Clerk
leg