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HomeMy WebLinkAbout02/27/02 AGENDA CITY COUNCIL MEETING AGENDA FEBRUARY 27, 2002 1. PRE-COUNCIL STUDY SESSION: 5:00-5:30 P.M. A. General Council Business 2. CALL TO ORDER: 5:30 P.M. A. Pledge of Allegiance B. Invocation 3. CONSENT AGENDA A. Minutes of Meeting - February 13, 2002 (#AB02-037) B. Resolution No. 2853 Adopting Road Maintenance Plan for Water Utility Forest Lands (#AB02-038) 4. CLAIMS/CHECK REGISTERS 5. COUNCIL MEMBER REPORTS 6. MAYOR'S REPORT 7. PUBLIC RECOGNITION - (Comments limited to 3-minutes) 8. NEW BUSINESS A. Supplemental Agreement No. 1 to Professional Services Agreement with Camp Dresser & McKee, Inc. for Final Design of Westside CSO Treatment Facility (#AB02-039) B. Amendment No. 1 to Professional Services Agreement with URS Construction Services for WB-6 Pump Station (#AB02-040) 9. PUBI. IC HEARINGS AND ORDINANCES A. Public Hearing and Ordinance (First Reading) amending Chapter 2.76 of the Bremerton Municipal Code (BMC) regarding Purchasing Procedures (#AB02-032) 10. ADJOURNMENT OF MEETING A STUDY SESSION WILL BE HELD IN THE COUNCIL CONFERENCE ROOM IMMEDIATELY FOLLOWING THE REGULAR COUNCIL MEETING FOR A STUDY SESSION TO DISCUSS "CODE COMPLIANCE TASK FORCE- PROBLEM PROPERTIES"; AND THE "REVISION & ADOPTION OF NEW ORDINANCES TO ADDRESS PROBLEMS WITHIN THE COMMUNITY" AGENDA BILL BREMERTON CITY COUNCIL 1. SUBJECT: FOR AGENDA OF: FEBRUARY 27, 2002 ORIGINATING DEPT: CITY COUNCIL MINUTES OF MEETING- FEBRUARY 13, 2OO2 ORIGINATOR: CAROL ARENDS, PRESIDENT DATE SUBMITTED: FEBRUARY 21, 2002 2..CLEARANCES: (Comment on back if necessary) 3. EXHIBITS: ENDORSEMENT [] INFORMATION [--] APPROVED FOR SUBMITTAL BY COUNCIL PRESIDENT: MAYOR: ~-~ d~,~/ 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: 5. RECOMMENDATION: 6. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: 7. NOTICE OF ACTION: PULLED [~ TABLED ~-] APPROVED [-~ DISAPPROVED [] AMENDED [~ DATE: COUNCIL DIRECTIVE: 3^ 8. AGENDA BILL NO.: 9. IMPACT OF NON-PASSAGE: 10. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES: 11. RESEARCH SOURCES: TAPE #1819 UNAPPROVED DRAFT CITY COUNCIL MEETING MINUTES February 13, 2002 The weekly meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4th Street, Bremerton, Washington, Wednesday, February 13, 2002, at 5:30 P.M., with Council President Carol Arends presiding. Council members present were Mike Short, Will Maupin, Eric Younger, Mike Shepherd, Ed Rollman, Daren Nygren, and Cecil McConnell. The District 1 position is currently vacant. Aisc present were City Attorney Roger Lubovich; Deputy City Clerk Paula Johnston; and Council Liaison Lori Smith. The meeting opened with the Pledge of Allegiance led by Council Member Cecil McConnell, followed by the invocation provided by Council President Carol Arends. President Arends made the following announcements: (1) The regular Pre-Council Session, which is open to the public, was held in the Council Conference Room to discuss general Council business from 5:00 to 5:30 P.M; (2) Item 9B - FIRST READING OF THE ORDINANCES AMENDING CHAPTER 2.76 OF THE BMC REGARDING PURCHASING PROCEDURES has been pulled from the Agenda tonight; and (3) There will be a Study Session in the Council Conference Room during the Council meeting to hold "INTERVIEWS WITH CANDIDATES FOR THE DISTRICT 1 SEAT" followed by a closed 30-Minute Executive Session to "EVALUATE APPLICATIONS FOR APPOINTMENT". The Council will then reconvene in the Council Chambers to continue the meeting, to affirm the "APPOINTMENT OF DISTRICT 1 COUNCIL MEMBER TO SERVE UNTIL THE NEXT CiTY GENERAL ELECTION IN NOVEMBER 2003". CONSENT AGENDA A. Minutes of Meeting - January 30, 2002 (#AB02-027) #0015 M/S/C/U (McConnell/Short) Move to approve Consent Agenda as presented. CLAIMS/CHECK REGISTERS Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a listing that had been made available to the Council. #0035 M/S/C/U (McConnell/Younger) On February 13, 2002, the Council does approve for payment those vouchers included and further described as follows: Check numbers 268038 and 268039; and 268083 through 268218 in the amount of $747,503.24; and. COUNCIL MEMBER REPORTS Mike Short discussed his attendance at the Smart Growth Coalition meeting that was held in the City of Poulsbo last night, which he found extremely informative. He also announced that District 8 & 9 would be holding a combined District meeting on Tuesday, February 19, 2002, beginning at 6:30 P.M. at the Oyster Bay Complex, which would include discussion of the City's Comprehensive Plan. Will Maupin commented that he too attended the Smart Growth Coalition meeting in Poulsbo; and provided additional information about the District 8 & 9 meeting, noting that topics would include "Meeting your Local Police Officers"; the "Smart Growth Comprehensive Plan" with Chris Hugo, Planning & Building Director; and "General Discussion & Feedbact¢'. Eric Younger discussed his attendance last Monday night at a Public Facilities District (PFD) meeting, which included a tour of the proposed location for the new Hotel & Convention Center. TAPE #1819 City Council Reg. Mtg. Minutes February 13, 2002 Page 2 of 4 Mike Shepherd reminded the public to shop and dine in Bremerton for Valentine's Day; briefly discussed the Salmon and Endangered Species issue; invited citizens to attend the next District 5 meeting on Thursday, February 28, beginning at 6:30 P.M. at Memorial Lutheran Church located at 10th & Veneta to hear an "Update on the Fire Department & Emergency Services"; and lastly discussed the Strategic Planning Retreat that was held all day Saturday with the Mayor, Council, and Department Heads. President Arends noted that a report of the Retreat would be released soon. Ed Rollman invited the community to attend the next District 4 meeting on Tuesday, February 19, beginning at 6:30 P.M. which would provide a forum for a "Meth Lab Summit" to explore questions such as "How will our Police and Prosecutors Office begin a unified effort to approach this problem?" Eric Younoer added that he would be attending this very important meeting, and encouraged the public to be there as well. Lastly, Ed RoIIman was pleased to announce the nominations of Fredi Perry; Glenn Jarstad; and Fred Schoneman for the P.I. sponsored "Jefferson Award", which honors citizens who serve their community. Daren Ny_oren apologized for missing the meeting last week, but explained he was out of town tending to his mother who has been very ill. Carol Arends reported that she had also attended several of the meetings already mentioned tonight by other Council members, and noted that tomorrow she would be attending a joint meeting of the PSRC Transportation Policy Board and Growth Management Board in Seattle. MAYOR'S REPORT Mayor Bozeman discussed the three Major Goals developed at the all-day Strategic Planning Retreat with the Mayor, Council Members, and Department Heads last Saturday: 1. To Develop, implement and promote a comprehensive plan with broad community support; 2. To Increase revenues to provide quality services to our citizens; and 3. To improve the operational process for the internal execution of City business" Additionally, Mayor Bozeman: · Informed the Council that he would be requesting a Study Session in the next month to present a proposal to identify a staff person to manage annexation information; · A second Study Session would soon be requested to talk about the creation of a program to use portions of $582,000 in HUD money for first time home buyers; · He announced plans to break ground on the new Convention Center by December 31, 2002; · A briefing was provided on the design phase for Maritime Park; · He requested the Council's input and direction regarding the Government Center; and lastly, · It was announced that the Administration would be holding a second Retreat on Friday, February 22, which would include a discussion on how to improve the 2-year Budget Process, and how to better involve the Council earlier in the process. PUBLIC RECOGNITION Matt Keough encouraged the public to attend the next Shaping Bremerton Workshop, which would be held on Saturday morning beginning at 10:00 A.M. at Olympic College. H. Emily Moshay invited the Council and members of the public to attend the Mask & Mirrors Ball sponsored by Kitsap Mental Health this Saturday, February 16, 2002, at the Kitsap Golf & Country Club. Tickets are $42.50, and can be obtained by calling 415-5801. Natacha Sesko discussed the abatement of her properties in Bremerton. TAPE #1819 City Council Reg. Mtg. Minutes February 13, 2002 Page 3 of 4 8A - PROFESSIONAL SERVICES AGREEMENT WITH HDR ENGINEERING, INC. FOR DESIGN SERVICES FOR WB-3 AND EB-6 PUMP STATION UPGRADES (#AB02-028): Gene Sampley, Director of Public Works & Utilities, emphasized that upgrades to sewer pump stations WB-3 and EB- 6 are required as part of the City's Combined Sewer Overflow (CSO) Reduction Plan and Federal Consent Decree for CSO Improvements, and are included as Capital Improvements in the 2002 Budget. A Request for Proposals (RFP) was issued from the City's list of qualified consultants for this work. HDR Engineering, Inc. was selected based on their extensive experience in sewer pump station design and familiarity with the City's sewer system. A Professional Services Agreement has been negotiated with HDR to perform required design services for this work. Staff recommends the award of the Professional Services Agreement to HDR Engineering, Inc. to perform WB-3 and EB-6 Pump Station Upgrades Design Services in the amount of $234,200. Roy Mclnnis asked if there was an estimated time of completion for the upgrades, and where were these two pump stations located? Mr. Sampley stated that the decree designated the year 2007 for completion of the upgrades; however, he anticipated the work to be complete by 2004. Mr. Maupin requested additional information regarding the bid amounts, which was elaborated on by Mr. Sampley. There was also discussion held regarding a change in the language of the contract. #1142 M/S/C/U (Younger/Maupin) Move that Council approve the Professional Services Agreement with HDR Engineering, Inc. to perform WB-3 and EB-6 Pump Station Upgrades Design Services in the amount of $234,200, and authorize the Mayor to finalize and execute the same, subject to the approval of the City Attorney. 8B - AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT FOR CONTRACT EXTENSION WITH OLSEN & OLSEN (#AB02-029): Pegcjy Lesser, Risk Manager, stated that OLSEN & OLSEN has been providing various legal services to Bremerton since December 2000. Six claims have been resolved by this firm and one claim remains active. Additional expenditure authority is needed to resolve the remaining matter. There were no comments from the public. Eric Youno_er asked that the City Attorney address the issue of using another Legal Services Contract. Roger Lubovich explained that he is still familiarizing himself with all of the litigation. #1392 M/S/C/U (Shepherd/Nygren) Move to approve the amendment to the Professional Services Agreement with OLSEN & OLSEN for an additional $50,000 with a total not-to-exceed contract amount of $149,950. 9A- PUBLIC HEARING AND ORDINANCE (FIRST READING) REGARDING SALARY FOR MUNICIPAL COURT JUDGE (#AB02-031): Kathleen McCluskey, Administrative Services Director, announced that the Municipal Court Judge salary has been raised annually by CPI. There has been no salary survey conducted since 1994. The attached October 15, 2001 salary survey was prepared for the Olympia Municipal Court, which is similar in size and workload to the Bremerton Court. It is recommended that based upon the survey data and the similarities between the two courts, that the Bremerton Municipal Court Judge salary be set at an annual rate of $91,752. Future increases will be set by Council action as part of the Budget Process. There were no comments from the public. #1484 M/S/C/U (Maupin/Short) Move to approve the Ordinance relating to Municipal Court Judge salary on first reading. TAPE #1819 City Council Reg. Mtg. Minutes February 13, 2002 Page 4 of 4 Council President Arends announced the Council would convene for an open Study Session in the Council Conference Room to "INTERVIEW CANDIDATES FOR THE DISTRICT 1 SEAT"; foflowed by a 45- Minute closed Executive Session, 8:07 to 8:52 to "EVALUATE APPLICATIONS FOR APPOINTMENT" 8C - APPOINTMENT OF DISTRICT 1 COUNCIL MEMBER TO SERVE UNTIL NEXT CITY GENERAL ELECTION IN 2003 (#AB02-030): Council President Carol Arends clarified that on February 0, 2002, she announced that applications for the vacant District 1 Council Member seat would be accepted in the Council office until close of business (5:00 P.M.) on Tuesday, February 12, 2002. Applicants were then interviewed earlier this evening in the same order that their applications were received. President Arends was pleased at the number of citizens who responded to the request to fill this vacancy; and commended all of the applicants for their willingness to serve the City. She further announced that a number of Letters-of-Support were received for various applicants, which were provided to each of the Council members. Vern LaPrath offered comments in support of Alan Strange for this appointment; but encouraged the Council to support Brad Gehring because he believed this is what the voters of District 1 desired. H. Emily Moshay provided comments in support of June Watterson. Vote held by baflot: Voted for Wayne Olsen: Rollman, Nygren, Younger, Arends, and McConnell Voted for Jan Hillman: Maupin Voted for June Watterson: Short Voted for Larry Knapp: Shepherd Wayne Olsen was appointed by the Council to fill the interim position until the next General City Election in November 2003. He will be sworn-in by Judge Docter on Friday, February 15, 2002. With no further business, the Council meeting was adjourned at 9:07 P.M. Prepared and Submitted by: LORI SMITH, Council Liaison Attest: PAULA JOHNSTON, Deputy City Clerk CAROL ARENDS, City Council President City of Bremerton CA/PJ/Is/cge c: Normal Distribution: File AGENDA BILL BREMERTON CITY COUNCIL 1. SUBJECT: FOR AGENDA OF: Februar3; 27. 2002 ~o~ 5k ~3 53 ORIGINATING DEPT: Public Works/Util. _ Resolution Adopting Road Maintenance Plan ORIGINATOR: Forest~ Manager~Ogt~ For Water Utility Forest Lands DATE SUBMITTED: February 12, 2002 2. CLEARANCES (comment on bac~.)~if ~e~ary~): 3. EXHIBITS: Director PW&U ~~ ~~._.? A. Resolution No. ~ City Attorney (J_l.~. B. Road Maintenance Plan (by reference) Operations Committee ~/]~W~ q Fiscal & Budget Committee ~] ~. Y I MAYo~~ENDORS ENT ION ~APPROVEDcouNCiL PRESIDENT ~ ~--~--¢BY COUNCIL PRESIDENT FOR SUBMITTAL: 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: Current State forest practice rules under Chapter 222-24 WAC require forest landowners to cover all forest roads under a road maintenance and abandonment plan (RMAP). Implementation of improve~nents covered in the plan must be completed by 2015, ~vith fish passage and water quality.~ issues tmving priori .ry. A "Road Maintenance, Road Abandonment. & Fish Passage Plan for the Union and Gorst Basins" has been completed to cover forest access roads on Bremerton Water Utility lands. This plan incorporates a schedule for implementation using best management practices for construction, maintenance, and abandonment of forest roads and stream crossings. As required, a copy of the plan has been submitted to the State Depamnent of Natural Resources for review. Staff recommends the City Council adopt the attached Resolution No. __ approving the "Road Maintenance, Road Abandonment, & Fish Passage Plan for the Union and Gorst Basins" for the City of Bremerton. 8. RECOMMENDATION The City Council adopt Resolution No..213537 approving the "Road Maintenance, Road Abandonment, & Fish Passage Plan for the Union and Gorst Basins" for the City of Bremerton. 9. RESPONSIBLE OFFICIAL: Director. PW&U ENFORCEMENT OFFICIAL: Director. PW&U EXPIRATION DATE: 2015 REVIEW DATE: Annual Sept. Reviexv Il). NOTICE OF ACTION M3 ~ PULLED TABLED APPROVED DISAPPROVED A D COUNCIL DIRECTIVE: DATE: 11. AGENDA BILL NO: []':~.~ - ~3 ¢., 1 7 ~ CL~EARANCE CO~!,M-ENTS: 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION (continued from page 1) 5. IMPACT ON NON-PASSAGE: RMAP is required for all forest landovmers under Washin~on State law. 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT AND OTHER RESOURCES: Staffing: NA Budget: Possible increase in cost of upgrading stream crossings and maintaining road surfaces. Facilities/Equipment: NA 7. RESEARCH SOURCES: Chapter 222-24 WAC. Forestry. Manager RESOLUTION NO. A RESOLUTION adopting the document entitled "Road Maintenance, Road Abandonment, & Fish Passage Plan for the Union and Gorst Basins" as policies of the City of Bremerton Public Works & Utilities Forestry Division as required by WAC 222- 24-050, 051 and 052, and authorizing the City's Director of Public Works & Utilities to take necessary steps to implement that Plan. WHEREAS, the City of Bremerton owns forest lands for the protection of the Union River and Gorst Creek watersheds, and for the generation of revenue from the timber resources of the watersheds in support of Water Utility operations; and WHEREAS, the City owns and maintains approximately sixty miles of forest roads that provide access for water supply and forest resource activities and management; and WHEREAS, poorly constructed and maintained roads and water crossings have increased potential for contributing sediment and blockages to streams, thereby affecting water quality and fish passage; and WHEREAS, it is required by the Washington State Department of Natural Resources that forest landowners develop and implement a plan to assure that best management practices and standards are incorporated in the construction, maintenance and abandonment of forest roads; and WHEREAS, the Department of Public Works and Utilities has prepared the "Road Maintenance, Road Abandonment, & Fish Passage Plan for the Union and Gorst Basins" consistent with the requirements of Chapter 222-24 WAC. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON 1. That we find the "Road Maintenance, Road Abandonment, & Fish Passage Plan for the Union and Gorst Basins" (incorporated herein by reference) consistent with the goals and objectives of the City of Bremerton and do hereby adopt the Plan as official policy and program of the City of Bremerton that complements the City's existing Utility Land Management and Forest Land Management Plans adopted March 19, 1997. 2. That the Department of Public Works & Utilities shall submit the required Plan to the Department of Natural Resources (DNR) for review- and approval as the City's management plan for construction, maintenance and abandonment of forest roads on Water Utility forest lands. 3. That the Director of Public Works and Utilities (Director) is hereby authorized to implement the recommendations and programs outlined in the Plan as approved and hereafter amended by DNR as required. 4. That the Director be further instructed to continue to monitor any changes in the requirements of the State that may affect the forest management program of the City of Bremerton. PASSED on this day of ., 2002. CITY OF BREMERTON CITY COUNCIL BY: Carol Arends, President /0 AGENDA BILL BREMERTON CITY COUNCIL 1. SUBJECT: SUPPLEMENTAL AGREEMENT FOR AGENDA OF: February 27, 2002 ~ ~,-) NO. '1, CDM - FINAL DESIGN OF ORIGINATING DEPT: Public Works & Utilities WESTSIDE CSO TREATMENT FACILITY ORIGINATOR: W. Eugene Sampley, Director DATE SUBMITTED: February 19, 2002 2. CLEARANCES: (Comment on backifnecessary) 3. EXHIBITS: x'x/~d/~~'"'"'~~~ 1. Supplemental Agreement No. 1- CDM ' (2~IAttornCy ~--~ C6~s~a~ Budget Committee Council Operations Committee ENDORSEMEN'T~]"N IN~TION [1 APPROVED BY COUNCIL PRESIDENT FOR SUBMIT~( ~ MAYO~_~..--,---,[ 1~/--j , 'COLrNCIL PRESIDENT 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: Camp Dresser & McKee (CDM) is currently under a Professional Services Agreement (PSA) for preparation of the City's Comprehensive Sewer Plan Update and Facility Plan for the Westside CSO Treatment Facility (WWTP Upgrade), a facility required in the City's CSO Reduction Plan. The Facility Plan is nearing completion and final design of the facility is required. CDM designed the Eastside CSO Treatment Plant, and it is in the best interest of the City to have this design prepared by the same firm. The attached Supplemental Agreement No. 1 to the PSA has been negotiated for CDM's continued professional service for final design services. The action before the City Council is approval of Supplemental Agreement No. 1 to the Professional Services Agreement with Camp Dresser & McKee, Inc. in the amount of $250,000 to a total contract amount of-$6-Sgrb867-. 5. RECOMMENDATION: The City Council approve Supplemental Agreement No. I to the Professional Services Agreement with Camp Dresser & McKee, Inc., City Project I.D. No. 570, in the amount of $250,000 to a total contract amount of $658,586 and authorize the Mayor to execute the same. 9. RESPONSIBLE OFFICIAL: Director PW&U ENFORCEMENT OFFICIAL: Director PW&U EXPIRATION DATE: REVIEW DATE: 10. NOTICE OF ACTION COUNCIL DIRECTIVE: /t 2. CLEARANCE COMMENTS: 4. SUMMARY STATEMENT (Continued) 5. IMPACT ON NON-PASSAGE: Design of the facility will not be completed and the City will not be able to comply with capital requirements of the PSA Consent Decree. 6. IMPACT ON STAFFING, BUDGETS~ FACILITIES, EQUIPMENT AND OTHER RESOURCES: Staffing: Qualified City staff are not available for design of this project. Utilizing consultant services will provide necessary project support. Budget: This project is funded by an EPA Grant and included in the 2002 budget. Facilities/Equipment: No impact. 7. RESEARCH SOURCES: Current professional services agreement. SUPPLEMENTAL AGREEMENT NO. 1 Project No.: Agency: City of Bremerton Name of Project: Westside CSO Treatment Facility Plan (WWTP Upgrade) City Contract No.: 570 The City of Bremerton (City) and Camp Dresser & McKee Inc. (CDM) desire to supplement the standard Professional Services Agreement executed on October 31,2001 and identified as City Contract No. 570 (Agreement). All provisions in the Agreement remain in effect except as expressly modified by this Supplemental Agreement as follows: I. Scope is hereby amended, as shown in Exhibit "A", to adjust the scope of work to incorporate final design services and construction management services. II. Term is herby amended to provide for a termination date of June 30, 2003. IH Compensation is hereby amended, as shown in Exhibit "B", to increase total fees under this agreement by Two Hundred Fifty Thousand Dollars ($250,000) from Four Hundred One Thousand Five Hundred Eighty Six Dollars ($408,586) to an amount not-to-exceed Six Hundred Fifty Eight Thousand Five Hundred Eighty Six Dollars ($658,586) which includes the Ten Thousand Dollars ($10,000) Budget for Additional Services in the agreement subject to prior authorization by the CITY. The amounts tbr individual tasks may vary provided the total is within the not-to-exceed amount of this Agreement. Concurrence with this Supplemental Agreement to the changes as stated above is indicated by signature below'. Camp Dresser & McKee, Inc. City of Bremerton Charles H. Bolton, Sr. Vice President Cary Bozeman, Mayor DEP~~.~APPROVAL W. ~ugefqe SampI~l~.E." Director of Public Works & Utilities Attest: Kathleen McCluskey, City Clerk Exhibit A Scope of Work for Design Exhibit A SCOPE OF WORK For Westside WWTP Wet-Weather Facilities - Final Design OBJECTIVES The objective of this contract is to facilitate the final design (Phase 2) of the Westside Wastewater Treatment Plant Wet -Weather Facilities. The new facilities will treat wet - weather flow utilizing flow metering, screening, high rate clarification, chemical facilities, chlorine contact chamber, and effluent pumping discharging through the existing outfall. The facility design will be based upon the proposed alternative (Alternative 2) developed in the Facility Plan (February 2002) for this project and on the design of the Eastside CSO Treatment Facility (Eastside Facility). Design documents will include provisions for: · Connection to the existing plant influent line, location provided by the City, · Flow control and diversion to the new parallel treatment train including influent flow metering, · New headworks facilities for the parallel treatment train with the new solids removal facilities. A new fine side overflow influent screen will be utilized to remove solids. Headworks will be as at the Eastside Facility. · A new Actiflo high rate clarification (HRC) system by US Filter / Kruger utilizing the design and capacity of the Eastside Facility. · Chemical feed facilities for the HRC system located in a pre-engineered fabricated metal building adjacent to the old headworks structure. Chemical building and chemical feed systems will be identical to the design of the Eastside Facility. · Recycle pump room identical to the pump room provided on the East Side. · A new 20 MGD chlorine contact chamber located next to the existing chlorine contact chambers. · New effluent flow metering and sampling · New effluent pump station and connection to the "on-site manhole" · Interconnecting piping between the new process basins · New 500 KW, 12.5 KVA standby emergency power generators to operate the entire treatment facility including the existing treatment plant · Connections to the existing odor control facility, connection location provided by the City. · Connections to the existing sludge handling facilities, connection location provided by the City. · Connections to the existing electrical system · Connections to the existing sanita~ and potable water systems, connection location provided by the City Exhibit A February 19, 2002 /5 Exhibit A Scope of Work for Design · Site grading, paving and drainage. The scope of the work includes development of design criteria, adapting plans and specifications developed for the Eastside Facility, and assistance during construction. The principal project deliverables are as follows: Updated Work Plan Predesign Technical Memorandum, based upon the technical memorandum developed for the East Side · 100% Procurement Documents for the City's use in pre-purchasing the High Rate Clarification System, the influent screen, and the effluent, engine-driven pump. · 50% and 90% Plans and Specifications · Biddable Plans and Specifications The scope of work includes the following major tasks: Phase 2 Development of design criteria · Limited investigation of existing exposed conditions · Development of biddable documents PItASE 2 - FINAL DESIGN The Phase 2 Scope of Work does not, at this time, include: · Site surveying · Landscaping design · Locating of existing or abandoned utilities, pipelines, connection points, and structures Design of or specification of connection of the new facilities control system with the existing plant control system · Design of or specification of demolition or relocation of existing structures, pipelines, and utilities, · Design of or specification of new metering pumps for the existing sodium hypochlorite system or dechlorination system · Deviations from the design intent or function of the Eastside Facility and the proposed Alternative 2 in the Facility Plan · Design of modifications to any existing facilities located offthe main treatment plant site including outfall diffuser and manholes. Operations and Maintenance Manual · SCADA Configuration · Design of relocation of existing electrical junction vault and wire feeders just east of the existing chlorine contact chambers at the location of the proposed new chlorine contact chamber Exhibit A February 19, 2002 Exhibit A Scope of Work for Design · Archeological construction oversight, if required The City will be responsible for the following: · Providing updated electronic and hardcopy drawings of the "As-Built" Eastside Treatment Facility · Identifying, demolishing or relocating existing and abandoned structures, utilities, and pipelines in the area of the new facitilies as shown in Exhibit F (proposed general site plan). · Connecting new sodium hypochlorite and dechlorination piping to existing chemical storage and feed systems. Contract shall provide pipe connection for chlorine inside the Hypochlorite storage building and pipe connection for dechlorination inside the dechlorination building. · Satisfying the EPA on any requirements necessary to allow the City to sole source Actiflo as the HRC system supplier · Connection of the new facilities control system (identical in hardware and software to the system for the Eastside Facility) to the existing plant control system. · Providing the assistance of knowledgeable plant personnel for any necessary site investigations including geotechnical and electrical · Timely and complete response to all project deliverables to allow Contractor to address all comments on each deliverable at one time · Locating (including coordinates and elevations) all existing structures, pipelines, and utilities in the area of the work as shown in Exhibit F or as necessary for the Contractor's design of the new facilities. This includes identification of and location of connection points of the new facilities to the existing facilties. · Providing the Contractor with capacity and operating point information (current and available) for all existing mechanical equipment interfacing with the new facilities and required for the design of the new facilities. This scope of work is based upon the following design assumptions: · Design of the facilities will be based upon alternative 2 of the Facility Plan (Exhibit F) · Design of the facilities will be based upon the "as-built" Eastside Facility. Eastside Facility"as-built" drawings and specifications will be used for the new facility design to the greatest extent possible (Exhibit G) · Design concepts including type, brand, function, form, aesthetics will be identical to the Eastside Facility and will not be reviewed during the course of the project pre-design. This includes the use of a new headworks facility not incorporated into existing old or new headworks, use of a stand-alone Allen-Bradley type SCADA control system not connected to the City's system, size, type, number, brand of all equipment. · New treatment facilities will be used on a very limited basis. Theretbre automatic features including automatic cleaning systems, and sample pumps other than Exhibit A February 19, 2002 17 Exhibit A Scope of Work for Design automatic features required for system operation and included in the Eastside Facility Design will not be required where manual systems may be used. · Drawings and specifications will use performance type requirements to the greatest extent possible. This includes using notes on the drawings, equipment schedules, and performance specifications in lieu of detail drawings. Task 2.1.0 Project Management This task includes updating the existing project work plan, tracking and reporting project schedule and costs and quality assurance / quality control. Deliverables: Updated Project Work Plan: Existing project work plan for Facility Plan and Comprehensive Plan will be updated with the following information: Updated contacts list, updated project schedule, new scope, new project costs and job tracking numbers, design drawing and specification standards. One new hardcopy will be provided for the City Monthly progress reports delivered with the monthly invoice including progress made, upcoming work, schedule and cost updates. Monthly progress reports will be 1 - 2 pages in length. The schedule of deliverables is shown in Exhibit D. The Contractor will update the schedule with each monthly progress report during the design phase. Task 2.2.0 Pre-Design Project Pre-design will include, where necessary, revision of technical memorandum developed for the Eastside Facility pre-design for specific design criteria for each discipline and all processes for City input prior to the commencement of final design of the project. Task 2.2.1 Site Investigations A one day site visit will be made by the Contractor's representative to identify existing conditions and items required to be located by the City. Deliverables: A list of items to be identified and located by the City for development of final design documents. Information required by the City will include existing equipment coordinates and elevations and size, brand, and capacity. The City will provide access to the site, a knowledgeable City employee as required to identify existing conditions and operations and will provide locations requested within 2 weeks of request. Exhibit A Februarv 19, 2002 Exhibit A Scope of Work for Design Task 2.2.2 Geotechnical Investigation The purpose of the proposed geotechnical study is to evaluate the subsurface conditions at the site and, based on conditions encountered, provide recommendations pertaining to geotechnical aspects of the new facilities. The Contractor will address these issues by conducting a geotechnical investigation that includes the following items: · Collect and review readily available geotechnical and geologic data for the existing site to gain an overview of project conditions and to aid in identifying any geotechnical factors that might have an impact on the proposed improvements. The City will provide all available existing information. · Perform a site reconnaissance to observe the existing facilities and site layout. · Plan and prepare the field exploration program, coordinate the field activities with the project team, and request the appropriate utility clearances. · Conduct a subsurface investigation to provide information relative to soil, groundwater, and other geologic conditions in the vicinity of the new facilities. The Contractor anticipates performing four exploratory borings to maximum depths of 30 feet at the location of the new facilities. Two of these borings will be completed as pipe piezometers, to enable future measurement of groundwater levels. Borings will be monitored and logged under the full time observation of an Engineer or Geoligist. Soil samples from the borings will be obtained at selected intervals. The Contractor assumes the boring locations can be accessed using conventional truck-mounted equipment. · Conduct field and laboratory testing in general accordance with appropriate American Society for Testing Materials (ASTM) standards, including Standard Penetration Testing (SPT) and determination of natural moisture content and dry density, grain size distribution, Atterberg Limits, and direct shear strength characteristics. · Using an outside laboratory, test selected soil samples to evaluate corrosion of site soils anticipated to be in contact with below-grade structural elements. Tests completed may include laboratory pH, resistivity, sulfate or chloride content. · Perform engineering analysis and evaluation of data derived from the subsurface investigation and laboratory-testing program, with respect to the items listed under the paragraph below. · Prepare a technical memorandum containing the results of the geotechnical investigation, including descriptions of surface and subsurface conditions, and a site plan showing borehole locations and other pertinent features. Summary boring logs, charts and graphs indicating field and laboratory test results will also be included. The results of the engineering evaluation and geotechnical engineering recommendations pertaining to the following items will be presented: c> Presence and effect of existing fill and or other existing compressible soils o Site preparation and remedial grading, if required © Type, depth, allowable bearing capacities, bearing elevations, and anticipated settlements of appropriate tbundation elements © Seismic design parameters tbr use with UBC or similar methodology Exhibit A Februa~, 19, 2002 Exhibit A Scope of Work for Design o Stability and recommended maximum inclination of cut slopes and temporary excavations during construction c> Design and construction recommendations for temporary shoring and dewatering General excavation characteristics of site soils and suitability of on-site soils for use as trench and structure backfill o Pipe and below -grade structure bedding and backfill requirements o Lateral earth pressures for use in design of the proposed below grade structures o Corrosion potential of on-site soils anticipated to be in contact with the proposed below-grade structures o Subgrade soil preparation and pavement section thickness recommendations for driveway (~ General drainage and groundwater considerations, including geotechnical parameters for use in design against hydrostatic uplift, if necessary · Respond to comments on the draft technical memorandum and provide a final technical memorandum · Provide consulation during final design with respect to geotechnical issues, and review geotechnical aspects of project plans and specifications. Deliverables: The Contractor shall provide drilling logs, laboratory testing of selected samples, geologic hazard evaluation, assessment of corrosion potential, draft and final engineering analysis technical memorandum. Task 2.2.3 Pre-design Technical Memorandum The Contractor will build upon the Facility Plan and the Eastside Facility Technical Memorandum to develop technical memorandum and final design criteria for the project. The Pre-design technical memorandum will be provided to the City for review prior to the Pre-design Workshop (Task 2.4) and will be the basis of the discussion. Because technical memorandum will be based upon work already reviewed and excepted by the City, comments provided by the City will be discussed at the pre-design workshop and incorporated into the design documents where necessary for the function of the facilities but the technical memorandum will not be updated. Comments requesting deviation from the design concepts including type, model, size will not be incorporated. Deliverables: Prior to the workshop pre-design technical memorandum. Task 2.2.4 Pre-design Workshop The Contractor will host a one day workshop to address the design approach of the project. Key issues of discussion will be process block location, headworks approach, interfacing with the existing treatment plant and agreement on design criteria. The purpose of the meeting will be to make final decisions about the design concepts of the new facilities and to address any comments on the technical memorandum. Deliverables: Meeting minutes will be provided one week after the workshop. Exhibit A February 19, 2002 Exhibit A Scope of Work for Design Task 2.3.0 Detailed Design Detailed design of the facilities will be broken in to two components: · Development of Procurement Documents for the High Rate Clarification System, the influent screen, and the engine-driven pump all of which are anticipated to be long lead items. · Development of Stamped Plans and specifications for the treatment facilities and other necessary equipment. Task 2.3.1 Procurement Documents The procurement documents will consist of specifications in CSI format including necessary Division 0 documents based upon CDM standard Division 0 documents and the Engineers' Joint Contract (EJC) Documents Committee and specifications for Division 1 - General Requirements, the High Rate Clarification System (11200), chemical feed systems (11240), the influent screen (11330), and the engine-driven pump (11212). Documents will be developed in MS Word. The procurement documents will be based upon the Eastside Facility Treatment Facility Procurement Documents and final design specifications. Changes to design concept or contracting language including type, model, function, performance requirements will not be made to the documents. Changes will be made to incorporate addenda from the Eastside Facility procurement phase. The Contractor will assist the City in the procurement of the equipment. Assistance will include issuing one addenda and consulting with the City as to the acceptability of the received bids. The City will be responsible for issuing document sets to potential suppliers. Deliverables: Two bound hard copies and one unbound reproducible copy of the procurement documents. One electronic copy. Task 2.3.2 Treatment Facility Design Documents The Contractor will prepare construction documents, drawings and specifications for the facilities described in the Facility Plan Proposed Alternative 2 and in the preliminary sheet list Exhibit D. Plans shall be prepared in AutoCAD Version 2002. Specifications will be developed in MS Word. Specifications and Drawings will be identical to specifications and drawings for the Eastside Facility except for the following: · Drawings will be based upon the "as-built" drawings provided by the City for the Eastside Facility. · The UV system and other equipment not required will be removed. · Additional specifications and drawings will be added only tbr items not provided at the Eastside FacilityTreatment Facility. Exhibit A Februarv 19, 2002 Exhibit A Scope of Work for Design · The operations building will be removed. Drawings will be only as detailed as required to bid and construct the new facilities. General Drawings: General drawings such as process design criteria, process flow schematic, hydraulic profile and others as shown in Exhibit D will pertain to the new treatment facilities only and will not include information other than connections points about the main treatment facilities. For instance the process design criteria will not have criteria for any of the existing facilities but only for the new facilities being added. Civil Drawings: Civil drawings will be based upon the electronic backgrounds provided by the City for the design drawings produced by RW Beck except for specific location information provided by the City in the course of the design. Drawings will show only the areas affected by the contract. Site plans will not attempt to show all pipelines and utilities on the existing facilities but only those interfacing with the new system. Drawings providing details of temporary underpinning, sheeting, shoring for protection of existing structures wilt not be provided. Structural Drawings: Structural drawings will be based upon the drawings produced for the Eastside Facility. Mechanical Drawings: Mechanical drawings will be based upon the drawings produced for the Eastside Facility and will include building mechanical as well as process mechanical equipment. Electrical Drawings: Electrical drawings will be based upon the drawings produced for the Eastside Facility to the greatest extent possible. Drawings will incorporate information provided by the City and identified during the site investigation for existing conditions. Instrumentation Drawings: Instrumentation drawings will be identical to the Eastside Facility except that the UV system drawings will be removed and the chlorine contactor drawings will be added. Deliverables: Two bound hard copies and one unbound reproducible copy of the 50 percent plans and specification for City Review. Two bound hard copies and one unbound reproducible copy of the 90 percent plans and specifications for city review. Two bound hard copies and one unbound reproducible copy of the 100 percent plans and specifications for City and Ecology review stamped and signed by a ProfEssional Engineer. One set of full size reproducible stamped drawings and specifications ready tbr bidding and one set of the project disks. The City will provide written comments on each submittal within 1 week of the submittal date. Written comments will be discussed with the City. Comments with technical merit will be incorporated. Comments requesting deviation from the design concepts set forth in the Eastside Facility Design, the pre-design technical memorandum, and the pre-design Exhibit A February 19~ 2002 Exhibit A Scope of Work for Design workshop, including type, model, size will not be incorporated. Comments which do not affect the bidability or technical function of the documents will not be incorporated. Task 2.3.3 Bidding The Contractor will assist the City in advertising, obtaining and evaluation bids for the construction contract. The services will include: · Attend pre-bid conference · Assist in issuing one addenda · Consult with the City as to the acceptability of subcontractors and suppliers The City will provide documents and collect document deposits, produce meeting minutes, and track plan holders and issue addenda. Exhibit A February 19. 2002 Exhibit B Fee Schedule for Professional Services - Amendment No. I Westside Wet - Weather Facilities Final Design Project I.D. No. Task Amount PHASE 2 - Final Design Project Controls (Task 2.1.0) $ 37,000 Pre-Design (Task 2.2.0) $ 30,000 Design (Task 2.3.0) $183,000 Total Phase 2 $250~000 AGENDA BILL BREMERTON CITY COUNCIL 1. SUBJECT: WB-6 PUMP STATION FOR AGENDA OF: 2/27/02 AMENDMENT NO. 1 TO URS ORIGINATING DEPT: Public Works & Utils PROFESSIONAL SERVICES AGREEMENT ORIGINATOR: W. E. Sampley, Director Public Works & Utilities DATE SUBMITTED: 2/12/02 2. CL onback 3. EXHIBITS: 1. Amendment No. 1 to Professional Services Agreement 2. Professional Services Agreement ;cal& Budget Committee Council Operations Committee ENDOR~i~Ti I ~~ION,[] APPROVED BY COUNCIL PRESIDENT FOR SUBMITTAL: MAYOll~....'t~_~ !{"~ COUNCIL PRESIDENT 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: Based on an evaluation of qualified consultants, the City executed a Professional Services Agreement with URS Construction Services to provide construction management services for the construction of CSO improvements for the Callow Basin Priority 5 project. This amendment to the professional services agreement adds scope and budget to provide construction management services for the WB-6 Pump Station project. The requested action before the City Council is approval of Amendment No. 1 to the Professional Services Agreement with URS Construction Services. 5. RECOMMENDATION: The City Council approve Amendment No. 1 to the professional services agreement with URS Construction Services, Inc., for $201,550, and authorize the Mayor to execute the same. 9. RESPONSIBLE OFFICIAL: Director Pub Wks & Util ENFORCEMENT OFFICIAL: Director Pub Wks & Util EXPIRATION DATE: REVIEW DATE: 10. NOTICE OF ACTION PULLED [] TABLED [] APPROVED [] DISAPPROVED [] AMENDED [] O ~ O COUNCIL DIRECTIVE: (OVER) 11. AGENDA BILL NO.: 2. CLEARANCE COMMENTS: 3. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION - Continuation 5. IMPACT ON NON-PASSAGE: The City would not be able to provide construction management for the project. 6. IMPACT ON STAFFING~ BUDGETS~ FACILITIES~ EQUIPMENT AND OTHER RESOURCES: Staffing: No impact. Budget: Callow Priority 5, and the Callow Priority 3 - WB-6 Pump Station Project are funded by a Public Works Trust Fund loan and EPA grant funding. Both projects are included in the 2002 budget. Facilities/Equipment: No impact. 7. RESEARCH SOURCES: AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT FOR CONSTRUCTION MANAGEMENT SERVICES The City of Bremerton, Washington, (the "City"), and URS Construction Services, ("Consultant") have entered into a PROFESSIONAL SERVICES AGREEMENT, hereinafter referred to as AGREEMENT for a project described as the Callow Basin Priority 5 Storm Separation Project. This AMENDMENT NO. 1 modifies the Scope of Work and Budget set forth in the AGREEMENT dated October 29, 2001, as follows: The Scope of Work shall be modified to add additional scope items as outlined in the attached Amendment No. 1, Exhibits D and E. The Compensation for services shall be increased by $201,550 and the total fees under this Agreement shall not exceed Four Hundred Eighty Thousand Forty Seven Dollars ($480,046.) Except as herein modified, the terms of the AGREEMENT shall remain in full force and effect. In WITNESS WHEREOF, the parties hereto have executed the AMENDMENT NO. 1 to the Professional Services Agreement the date and year indicated. For URS Construction Services, dated this __ day of ., 2002. By: For the City of Bremerton, dated this __ day of ., 2002. By: DEP~~ Gary Bozeman, Mayor W. Eugene S~ampley, DSa'et'~r of Public Works and Utilities '~t~ttorney ~-~"~ - RECEIVED FOR FILING: Kathleen McCluskey, City Clerk AMENDMENT NO. 1 EXHIBIT D City of Bremerton Construction Management Services WB-6 PUMP STATION SCOPE OF SERVICES I. GENERAL DESCRIPTION The purpose of this Contract is for URS Construction Services, a division of URS Corporation America, to provide preconstruction and construction phase consultant services to the City of Bremerton Public Works & Utilities for the WB-6 Pump Station Project. It is understood that this is a federally funded EPA project which requires support documentation. II. CONSULTANT'S RESPONSIBILITIES Consultant to provide level of effort consistent with budget identified in Exhibit E and as identified by the following tasks: 1. ASSUMPTIONS A. The level of effort consistent with budgets identified in Exhibit E and identified by the tasks herein are based on verbal information provided by the City of Bremerton, the Construction Schedule provided by the City of' Bremerton dated December 14, 2001 and project documents consisting of drawings and specifications for the WB-6 Pump Station prepared by Montgomery Watson Harza dated January 2001. B. The estimated period of performance by URS Construction Services for the project is February 28, 2002 to December 31, 2002. C. Quality control specialty testing and inspection required for the project will be scheduled and coordinated by URS Construction Services. All QC specialty testing and inspection shall be performed by others and costs of such testing and inspection shall be borne by the City. D. The Contractor will work 40-hours per week during the construction phase of the project. 2. TASKS A. TASK 310 - PRECONSTRUCTION PHASE ASSISTANCE a) SPECIFIC ACTIVITIES · Review of completeness and accuracy of issued bid documents. · Other assistance shall be at the direction of the City's Project Manager and may include: input on addenda issues and planning for and attendance at prebid meetings. CiO, qf Bremerton 1 Co~strttction Management b) PRODUCTS · Written comments of issued bid documents review. · Written addenda information at the direction of the Project Manager. B. TASK S30 - CONSTRUCTION MANAGEMENT/ADMINISTRATION a) SPECIFIC ACTIVITIES · Implement project documentation and tracking systems for submittals, RFCs, WCDs, change orders, correspondence and project contacts. · Manage preconstruction planning activities including preconstruction conference, critical time sensitive submittals, policies and procedures, and scope review. · Preside at weekly coordination meetings with the Contractor, City staff, and others. Meetings will occur on a weekly basis. · Coordinate and track Contractor transmittal of submittals and Requests for Clarification, and report status at coordination meetings. Additional written comments to Contractor submittals and RFCs may be necessary to state the appropriate course of action to be taken. · All submittal information shall be forwarded either to the City or the City's design consultant for review and approval within 24-hours of receipt by URS Construction Services from the Contractor. · Review monthly progress payments submitted by Contractor and transmit to City for payment. · Prepare ongoing URS monthly status reports and invoices. Status reports to include comparison of budget cost of construction management work versus actual cost of construction management work performed for all activities associated with the Project, and identification of construction issues which may have an impact on the project. · Coordinate with City Utility (Water/Sewer/Storm/Traffic) Operations during tie-ins, repairs, traffic detours, and other issues resulting from the construction. · Notify Puget Sound Naval Station (PSNS) and Kitsap Transit of construction related traffic revisions on Callow Avenue and Rodgers Street. With the exception of emergency closures all notifications shall occur at least 48 hours prior to any street closure, street reopening, or major traffic revision. b) PRODUCTS · Project documentation system and database. · Meeting agenda and minutes ofpreconstruction and coordination meetings. · Database reports of outstanding submittals, RFCs, WCDs, and change orders for distribution at project meetings for discussion. · Monthly URS invoices and status reports. C. TASK 540 - CONSTRUCTION CONTRACT ADMINISTRATION a) SPECIFIC ACTIVITIES · Act as daily point of contact with the Contractor, and monitor progress quality and quantity of work on a daily basis. · Assemble documentation from the Contractor, Design Team, and other project participants as required to issue changes to the contract. Prepare cost estimates, and justifications for changes, prepare correspondence to Contractors related to issuing C/n, ~f Bremerron 2 Constr~tction Mana,~ement Se~a,icc's proposed change orders and requesting cost proposals. Lead change order negotiations with the Contractor if requested, prepare negotiation notes, prepare NTP letters and letters confirming negotiated prices. Prepare amendment to construction contract reflecting cost changes and transmit to the City's Project Manager. Review specifications and drawing requirements. · Prepare and respond to project correspondence. · Resolve/facilitate decisions on day-to-day project issues, as well as design and contract issues with the Design Team, Contractor and City. · Verify that Contractor maintains updated record drawings. · Verify that copy of all permits are maintained on site. · Review Contractor's baseline and updated CPM schedules. Review will include the comparing of the Contractor's current updated CPM schedule with their previous schedule, and in some cases the updated CPM schedule compared against the baseline schedule. Items to be compared include changes to the schedule, contained milestones vs. contractual milestones, the critical path and it's impact up on the project, and schedule as-built information vs. field observed conditions. b) PRODUCTS · Written documentation pertaining to project issues. · Documentation and cost estimates for change orders. · Written correspondence, as needed, to Contractor's CPM schedule. · Written amendments to construction contract reflecting cost changes if required. D. TASK 730 - INSPECTION SERVICES a) SPECIFIC ACTIVITIES · Verify that contractual QA and inspection services included in Design Team contracts are performed. · Monitor work methods and products; verify compliance with project documents and coordinate findings with Design Team and the City. · Monitor materials and equipment; verify compliance with project documents and coordinate findings with Design Team and the City. · Monitor material and equipment quantities installed by the Contractor. · Monitor schedule progress. · Serve as point of contact for quality control testing services. · Prepare daily progress and activity report. · Conduct quality control meetings. · Develop punch lists. · Take, catalog and maintain construction progress photographs. b) PRODUCTS · Daily progress and activity report. · Punch lists. · Construction photographs. E. TASK 910- PROJECT CLOSEOUT a) SPECIFIC ACTIVITIES · Conduct final inspection xvith City staff and Design Team to establish final punch list. CiO, (~f Bremerton 3 Construction Management Services · Monitor and verify completion of punch list items. · Make recommendations for substantial completion to the City. · Verify submittal of specified warranties and coordinate warranty issues. · Review the Contractor's record drawing information for inclusion of all project related changes requiring as-built documentation. · Coordinate transmittal of Contractor's record drawing information. · Make recommendation of final completion and acceptance to the City. · Transmit all URS maintained project files and documentation to the City at completion of the project. b) PRODUCTS · Issuance of recommendation of Substantial Completion to the City. · Transmit Contractor's record drawing information to the City. · Issuance of recommendation for Final Completion and Acceptance to the City. · Transmit URS maintained project files, project construction documents, construction photographs, correspondence, and etc. to the City. III. OWNER'S RESPONSIBILITIES 1. City of Bremerton shall appoint an Owner's Representative with respect to work to be performed under this Agreement. Owner's Representative shall have complete authority to transmit instructions, receive information and interpret and define City of Bremerton policies. URS Construction Services shall be entitled to rely on representations made by Owner's Representative unless otherwise directed in writing by the City. 2. City of Bremerton shall be responsible for all final bid document preparation, reproduction and mailings required for project, and maintain all required plan holder lists. 3. Provide access to City Facilities as needed to complete the work at reasonable hours. 4. Provide operating, maintenance and existing design data and drawings for existing facilities as needed. 5. Provide City employed survey crew as needed to verify Contractor work and to set temporary bench mark controls for use by URS Construction Services. 6. Provide URS Construction Services one full-size set and two half-size sets of contract drawings, two copies of the contract specifications, two copies of issued addenda and one copy of the executed contract between the City and the Contractor. Cio' Rf Bre~nerton 4- Conxtructiot~ Management Se~a,ic'es AMENDMENT NO. 1 EXHIBIT E City of Bremerton Construction Management Services WB-6 PUMP STATION COMPENSATION Compensation for Consultant's services under this Contract shall be on a Cost Plus Fixed Fee basis but not to exceed the Total Price without prior written approval from the City as shown in Table E-1. The Total Price is the sum of Cost and Fixed Fee plus Contingency and shall be the compensation for thc Scope o£ Services as shown in Exhibit D. The estimated staffhours budgeted for this project is as shown in Table E-2. Cost shall include Direct Labor Cost, Indirect Costs and Other Direct Costs (ODCs). Cost shall be an amount equal to Direct Labor Cost times a factor of 2.11 plus Other Direct Costs (ODCs). Direct Labor Cost shall mean salaries and wages, (basic and overtime) paid to all personnel for time worked directly on the project. Direct Labor Costs may be adjusted annually by the Consultant upon 30 days written notice to the City. Labor rate changes shall not alter the stipulated "not to exceed" amount or the fixed fee. Indirect Costs shall include overhead, taxes and other indirect project administrative costs. Additional Services is an allowance to cover unforeseen costs, and requires prior written authorization fi.om the City for expenditure. Fixed Fee shall mean a fixed amount of fee that is added to the Cost. The Fixed Fee for all tasks included in the Scope of Services shall be at a rate of ten point six percent (10.6%) on the Cost excluding Other Direct Costs (ODCs). The Cost may vary, but the Fixed Fee shall remain the same provided the Scope of: Services does not change. The fixed fee will be prorated and paid monthly in proportion to the project work satisfactorily completed. A payment £or an individual month shall include that portion of the fixed fee allocable to the project work satisfactorily completed during the month and not previously paid (e.g. pro-rated in accordance with the amount spent to-date). Any portion of the fixed fee not previously paid in the monthly payments shall be included in the final payment. Other Direct Costs (ODCs) shall mean the actual expenses incurred directly or indirectly in connection with the project including, but not limited to, the following: 1. Travel expenses when traveling in connection with the project. Automobile transportation shall be reimbursable at the current rate published by the Internal Revenue Service. 2. Postage and other shipping charges. 3. Telephone monthly charges; local and long distance. 4. Office supply charges. CiO, qf Bremerton 1 Co~tstrttc[iol~ Management Se~,ices 5. Sales tax, excise tax, or gross receipts tax that may be imposed on this Agreement. 6. Bremerton office rent and utilities. 7. Data processing software and hardware, pre-approved by the City. 8. Other direct costs related to the work. Charges for Other Direct Cost expenses incurred by the Consultant are estimated in Table E-2. Subconsultant Costs shall be at their cost to Consultant plus a 10% fee. Monthly invoices shall be submitted to the City for work performed subsequent to work covered by all previously submitted invoices and shall be computed pursuant to the rates and limitations set forth above. A portion of the total fixed fee will be included in each invoice in proportion to the total costs expended for that period. The approximate distribution of costs with respect to the tasks are presented in Table E-2. Consultant may adjust the distribution of compensation between individual tasks of the work noted herein to be consistent with services actually rendered, but shall not exceed the total estimated compensation amount without prior written approval from the City. Ci0' q{'Bremerto~t 2 Constrm:tion l!4anagemet~t Sera'ices EXHIBIT E TABLE E-1 Summary of Estimated Costs City of Bremerton WB-6 Pump Station Construction Management Services Item Amount Direct Labor $ 75,633 Indirect Labor ~ $ 83,945 Total Labor Cost $ 159,578 Fixed Fee 2 $ 16,915 Other Direct Costs (ODCs) $ 10,057 Additional Services $ 15,000 Total Estimated Price $ 201,550 1 Based on 110.99% of URS Direct Labor 2 Based on 10.6% of Total Labor Cost Cin' oJ'Bremerton C'(mso'uc[ion Managcmen! ~5'ervt'ccx EXHIBIT E TABLE E-2 City of Bremerton WB-6 Pump Station Construction Management Services Estimated Staff Hours Budget Task 310 Task 530 Task 540 Task 730 Task 910 Totals 2/01 to 12/31/02 Rates Preconstruction Construction Construction Inspection Contract Direct Labor Billed Phase Assistance Management/Admin Contract Admin Services CIoseout Total Total Position Staff Rate Rate Hoots Amount Hours Amount Hours Amount Hours Amount Hours Amount Hours Amount Principal Brian Russell 59.85 126.28 13 0 18 2,273 0 0 0 0 6 758 24 3,03l ('nnslruction Manuger TBD 40.00 84.40 813 6,752 160 13,503 540 45,574 480 40,510 1613 13,503 1420 119,842 I'rojec~ Controls Mark Shelton 38.70 81.65 0 0 32 2,613 40 3,266 0 0 16 1,306 88 7,185 Admin Support Jane Kirk 27.76 58.57 32 1,874 416 24,365 0 0 C 0 56 3,280 504 29,520 Subtotals 8,626 42,755 48,840 40,510 18,847 159,578 Subtotal Labor per task 8,626 42,755 48,840 40,510 18,847 IPruject C°°tiugency I 15'0001 T°tal Estimated Lab°r C°st I 159'5781 Total Estimated ODCs I $ 10,057 I Task 500 - Other Direct Costs (ODCs) Fixed Fee [$ 16,915 ] Estimated Ilcln Rate Cost AdditionaIServices t $ 15,000 ] Construction Photographs AI-Cost 720 /)ulsidc I~.cpmduction At-Cost 500 Brcmcrt{m Ottice ~fe]cphone 50% of At-Cost (8 Months) 1,400 Bremcrtm~ O£ficc Rental & [ J [ililillCS 40°/0 of At-Cost (8 Months) 3,400 Total Estimated Compensation $ 201,550 ['rujcct Rclutcd I luvcJ Actual mileage (ai 36 cents per ~nilc or current IRS allowat 1,037 Misc At-cost all project related office & field supplies, references, postage, and other expenses. 3,000 Subtotals] I 10,057 PROFESSIONAL SERVICES AGREEMENT URS Construction Services THIS AGREEMENT, for reference purposes only, is dated the ~ day of (,~~, 2001, and is entered into by and between the City of Bremerton, a municipal corporation (hereinafter referred to as "City" and "Owner") and URS Corporation .America (hereinafter referred to as "Consultant" and "URS Construction Services"). WITNESSETH: 1. SCOPE: Consultant a~ees to provide Construction Management Services as described in the Scope of Work attached hereto and incorporated herein by this reference as Exhibit "A". 2. TERM: Contract shall commence on the date of this a~eement and will terminate on June 30, 2003, unless otherwise extended by the City, or unless earlier terminated pursuant to the terms of paragraph 10. 3. COMPENSATION: City shall pay Consultant compensation as follows: Total fees under this A~eement shall not exceed two hundred seventy-eight thousand four hundred and ninety six ($278,496.00) dollars. Charges for services shall conform to the fee schedule attached hereto and incorporated herein as Exhibit "B". Consultant shall submit regular statements deschbing the se~fces rendered with a breakdown for work completed as authorized under this A~eement. The City, upon receipt of the completed statement, shall prornptly process' said claim for pa.vrnent. If City. objects to all or any portion of any invoice, City shall notify. Consultant of the obi ection within fifteen (I 5) days from the date of receipt of the invoice, We reasons for the objection, and pay that portion of the invoice not in dispute. If City fails to pay Consultant within sixty. (60) days of receipt of invoice, Csnsultant may suspend further performance until pa>rnents are current. Consultant will return to work on the Project only when the unpaid balance has been paid in full to Consultant. l:f City non-payment - continues for a period of six (6) months or longer, Consultant reserves the right to terminate this A~eement and pursue all legal and equitable remedies to collect full payment from City. Additional.services which may be requested by the Cie' will be paid for by the City at the rates set forth in Exhibit B, which sum may exceed the "not ro exceed" amount set forth above. 4. RELATIONSHIP OF P)H>,TIES: Yhe parties understand and ag-ree that URS Construction Services is a firm skilled in matters pertaining to Construction Management and will perform independent functions and responsibilities in the area of its particular field of expertise. Consultant and its personnel shall act as independent contractors and not employees of the City. As such they have no authority to bind ~he City or control employees of the City, contractors, or other PROFESSIONAL SERVICES AGREEMENT -1- UP,~-CM PSA - 9;4,'01 entities within the performance of these duties. Consultant shall work under the direction of the Director of Public Works & Utilities or his designee. 5. INDUSTRIAL INSUR.~NCE: Consultant agrees to provide for State industrial insurance coverage for its personnel as required by State law. 6. LICENSE .&ND TAX_ES: Consultant shall possess a current Bremerton Business License and any re~Iatory license required to fulfill Consultant's obligations under tkis Agreement. B & O taxes shall be paid when due and Consultant, by this Agreement, assi~s any payments due under this Agreement to the City. Clerk for payment of such taxes that have been declared delinquent. ?. INSURA:NCE .4aND HOLD I-L~d~.~,ILESS: Consultant shall provide professional- liability or errors and omissions insurance of $1,000,000 per claim and comprehensive general liability insurance, including bodily injury and property damage, of at least $1,000,000 per occurrence. The City. shall be named an additional insured on the comprehensive general liability insurance policy. The Consultant shall indemni~ and hold the City, its employees, and elected and appointed officers harmless from any and all claims of whatever kind or nature, arising directly or indirectly from actions or inactions of the Consultant, its officers, employee or subconsultants, arising directly or indirectly from the Consultant's negligent performance or failure to perform its duties under the terms oftkis Agreement. If a claim is made that both parties are responsible for all or a portion of damages alleged to have been sustained as a result of acts or omissions of the parties hereto, then the above referenced indemnity and hold harmless provision shall apply only to the extent of the proportion of liability attributable to the indernnif-y/ng party.. Ifliabilit7 is not or cannot be apportioned, then the parties shall be responsible for their own costs and attorneys fees incurred in the matter and shall indemnify. and hold the other party harmless for one half of any amount awarded by the Court or other decision making body with jurisdiction as a result of the alleged acts or omissions. Except for damages caused by the sole negligence of the City, the Consultants obligation under this section, the provisions of the preceding paragraph notxvithstanding, shall, include, but not be limited to: A. the duty. to promptly accept tender of defense and provide defense to the City at Consultant's expense; B. the duty to indemnify, and defend the City from any claim, demand, and/or cause of action broug&t by or on behalf of an/,, or' the Consultant's or subconsultants' employees or agents. The foregoing duty is intended to constitute a vcaiver of the Consultant's immunity under Washington's Industrial Insurance Act (Title 51 RCW), with respect to the City only, and only to the extent necessary to provide the Ciw with a full and complete indemnity and defense of claims made PROFESSIONAL SERVICES AGREEMENT URS-CM PSA - 9,4/01 by the Consultant's or subconsultants' employees. C. in the event that the City incurs attorney fees and~or costs in the defense °fclaims for damages within the scope of this paragraph, such fees and costs shall be recoverable from the Consultant. 8. GENERAL CONDITIONS: a. Reports and Information - Consultant, at such times and in such forms as the City may require, shall furnish the City such reasonable periodic reports and documents as it may request pertaining to the work or services undertaken pursuant to this Agreement, the costs and obligations incurred or to be incurred in connection therewith, and any other matters covered by this Agreement. Consultant will maintain accounting records in accordance with generally accepted accounting principles and practices to substantiate all invoiced amounts. b. Entire Agreement - This A~eement constitutes the entire a~eement between the parries and both parties acknowledge that there are no other a~eements, written or oral, that have not been fully set forth in the text of this Agreement. There are attached hereto and incorporated by reference as part of this Agreement Exhibits "A, B and C". c. Amendments - The parties hereby further a~ee that this Agreement cannot be amended or modified without the written concurrence of both parties. d. Notices ~ Any notices required to be ~ven by the City to Consultant or by Consultant to the City shall be in writing and delivered to the parries at the following addresses: City Clerk URS Corporation .4a-net/ca 239 Fourth St. Brian Russell Bremerton, WA 98337 Manette Plaza 1100 Wheaton Way, Suite B Bremerton, WA 98310 e. Waiver - Failure to insist upon strict compliance with any terms, covenants or conditions of this Agreement shall not be deemed a waiver of such, nor shall any waiver or relinquishment of such right or power at any time be taken to be a waiver of any other breach. f. Compliance Mth State, Local and Federal Laws - Consultant agees to comply with all applicable local, state and federal laws in performance of all services under this Agreement. g. Applicable Law; Venue - This A~eement shall be construed and interpreted in accordance with the laxvs of the State of WashinKon and, in the event of dispute, the venue of any action brought hereunder shall be in K_itsap County Superior Court. h. Attornev Fees - The substantially prevailing parry in an.,,' litigation arising hereunder shatl PROFESSIONAL SERVICES AGREEMENT -3- Lq~,$-CM PSA - 9,'-~/01 be entitled to its reasonable attorney's fees and court costs, including appeals, if any. 9. NONDISCRIMINATION: Consultant shall not discriminate in empto~vrnent or services to the public on the basis of race, color, national origin, sex, religion, age, marital status or disability, except employment actions based on a bona fide occupational qualification. 10. TERMINATION: This A~eement maybe terminated by either party for convenience upon thirty (3 0) days' written notice to the other party, or for cause if either party fails substantially to perform throug:~h no fault of the other and does not commence correction within five (5) days of written notice and diligently completes the correction thereafter. Upon such termination, City will be entitled to reports showing the status of all matters upon which Consultant is advising the City as of the effective date of termination. 11. ST.~NDARD OF PERFOR.h,L~'~iCE: The standard of care for all professional en~neering and related services performed or furrfished by Consultant under this A~eement will be the care and skill ordinarily used by members of Consultant's profession practicing under the same or similar circumstances at the same time and in the same locali~. ' 12. CONSTRUCTIO.NPROCEDURES: Consultant's observation or monitoring of portions of the work performed under construction contracts shall not relieve the contractor from its responsibility for performing work in accordance with applicable contract documents. Consultant shall not control or have charge of, and shai1 not be responsible for, construct/on means, methods, techniques, sequences, procedures of construction, health or safety pro,ams or precautions connected with the work and shall not manage, supervise, control or have charge of construction. Further, Consultant shaI1 Dot be responsible for the acrs or omissions of the contractor or other parties on the project. The provisions of this para~aph are not intended to relieve the Consultant of its duty to perform Construction Management Services within the standard of care of that disciplLne recognized in the construction industry, for the ~eater Seartle-Bremerton metropolitan area. If cultural resources are encountered during construction, Consultant shall stop all construction activity and notify the City En~neer, the Envirnonmental Protection Agency, and the Washin~on State Historical Preser,,'ation Office. 13. RE-USE OF DOCUMENTS: Ail documents, including all reports, drawings, specifications, computer soil-ware or other items prepared or rum/shed by Consultant pursuant to this A~eernent, are instruments of service with respect to the project and are property of the City. reuse by the City for other than the specific pu~ose intended will be at City's sole risk and without liability or legal exposure to Consultant, and City :viii defend, indemnif},/ and hold harmless Consultant from all claims, damages, losses and expenses, including attorney's fees, arising or resulting therefrom. Unless othemSse specified in the exhibits, the format for documents and work products shall be in Microso~% Of Sce 2000 sof~ware, AuroC:-~i)2000, and SureTrack 3.0. 14. HAZ.~R. DOUS MATERL&LS: Ci~ represents to ConsuLtant that, to the best of its PROFESSIONAL SERVICES AGREEMENT -4- URS-C.M PSA - knowledge, no hazardous materials are present at the project site. However, in the event hazardous mater/als are known to be present, City represents that it has disclosed to Consultant the existence of all such hazardous mater/als, including but not limited to asbestos, PCB's, petroleum, hazardous waste, or radioactive mater/al located at or near the project site, including type, quantity and location of such hazardous mater/als. It is acknowledged by both parties that Consultant's scope of services do not include services related in any way to hazardous mater/als. In the event Consultant or any other party encounters undisclosed hazardous materials, Consultant shall have the obligation to notify City and, to the extent required by law or re=malation, the appropr/ate governmental officials, and Consultant may, at its option and without liability for consequential or any other damages to City, suspend performance of services on that portion of the project affected by hazardous mater/als until City: (i) retains appropr/ate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the hazardous mater/als; and (ii) warrants that the project site is in full compliance with all applicable laws and regnlations. City acknowledges that Consultant is performing professional services for City and that Consultant is not and shall not be required to become an "arranger," "operator," "generator," or "transporter" of hazardous materials, as defined in the Comprehensive Environmental Response, Compensation, and Liability Act of 1990 (CERCLA), which are or may be encountered at or near the project site in connection with Consultant's services under this Agreement. If'Consultant's services hereunder cannot be performed because of the existence of hazardous materials, Consultant shall be entitled to terminate this Agreement for cause on 30 days writ-ten notice. IN ~FiTNESS Wt-IEREOF the parties hereto have e merit and year indicated. U-RS Corp6r~n Amer/.9~j~ · Date: B Y//~"¥" '"~- '/~~~ /' _ - .~ . ' , . . . //Vlad~rmr Iq~ak, Execunve V~ce President CITY OF BREM-ERTON Lyr~ ~. Horton, Mayor Departmenr~al Appr, ovgl.~ - [ - ' W. EugeneSample~irector of  Public Works & Utilities APP~OV O RM- Ct~ Attorney PROFESSIONAL SERVICES AGREEMENT -5- URS-C.M PSA - 9i4/01 RECEIVED FOR FILING: PROFESSIONAL SERVICES AGP,.EEMENT -6- URS-CM PSA - 9/4/01 EXHIBIT A CITY OF BREMERTON CALLOW BASIN PRIORITY 5 STORM SEPARATION PROJECT CONSTRUCTION MANAGEMENT SERVICES SCOPE OF WORK I. GENERAL DESCRIPTION The purpose of this Contract is for U~S Construction Services a division of URS Corporation America to provide design and construction phase consultant services to the City of Bremerton Public Works & Utilities for the Callow Basin Priority. 5 Storm Separation Project. It is understood that this is a federally funded EPA project which requires support documentation. II. CONSULTANT'S RESPONSIBILITIES Consultant to provide level of effort consistent with budget identified in Exhibit B and as identified by the following tasks: 1. ASSUMPTIONS A. The level of effort consistent with budgets identified in Exhibit B and identified by the - tasks herein are based on information provided by the City of Bremerton and preliminary, design drawings for the Callow Basin Priority 5 Storm Drainage Separation project prepared by HZ)R En~neerLng. B. That portion of the project approximately between Burwell Street and 9t.h Street along Callow Avenue is to be performed as "Ni2-&t Time Construction" between 9:00 P.M. and 6:30 A.M. C. The estimated period of performance for the project is as shown in Exhibit C of the a~eement. D. Quality control testing required for the project will be scheduled and coordinated by Consultant. The testing shall be performed by an independent accredited testing laboratory, and costs of such inspection shall be borne by the City. Ci~ 2£ gremerron 1 ¢,J~-- Consrructz'on Management Sern,'ices 2. TASKS A. TASK 300 - PRECONSTRUCTION CONTRACT ADMINSTRATION - a) SPECIFIC ACTIVITIES SUBTASK 302 Participate in design review meetings and provide input on design issues and pro~ess. · Support the City, with as-requested assistance in the review and evaluation of the project design. · Provide a constmctablity review and quality assurance check of the project drawLng and specification package, and general requirements of the construction bid documents at the 75% design level of completion. The constructabtity review and quality assurance check revi_ew comments shall be prepared by URS Construction Services and submitted to the City.' · Prepare a pre-bid construction schedule at the 90% level of completion. · Assistance to the City during the bid period shall be at the direction of the City's Project Manager and may include input on addenda issues, preparation for and attendance at prebid meeting, responding to bidders questions, review and evaluation of bidders, performance of reference checks, and assistance with contract award processing. 'b) PRODUCTS SUBTASK 302 · Writ-ten comments ofconstructablity review and quality assurance check. · Pre-bid construction schedule ~ text format and electrorfic media. · Written minutes ofprebid meet/ng. B. TASK 510 - PROJECT ~L4aNAGEMENT/ADMINISTRATION a) SPECIFIC ACTI~qTIES · Implement project documentation system and tracking systems for submittals, RFIs, change orders, correspondence and project contacts. · Manage preconstmction planning activities including preconstruction conference, and assisting Contractor with development of schedule, review of critical time sensitive submittals, policies and procedures, and scope review. · Participate in coordination meetings with :he Contractor, City staff, and consultants. Meetings will be scheduled in advance and shall occur on a re~lar basis. · Coordinate and track Contractor transmittal of submittals and Requests for Information, and report status at coordination meetings. Additional ~rten comments to Contractor submittals and RFTs may be necessary to state the appropriate course of action ro be taken. · Review monthly pro~ess pa3~ents submitted by Contractor and transmit to the City for payment. Ci~ of Bremerron 2 ~_~ Construction Management Services · Prepare ongoing monthly stat-us reports and invoices. Status reports to include comparison of budget cost of construction management work versus actual cost of construction management work performed for all activities associated with the Project, and identification of issues which have an impact on the project: · Coordinate construction activities and communicate with Washington State Department of Transportation (WSDOT) as needed for portions of the project located - within WSDOT Right-of-Ways. · Coordinate with City Utility (Water/Sewer/Storrn/Traffic) Operations during tie-ins, repairs, traffic detours, and all other issues resulting from the construction. b) PRODUCTS Project documentation system and database. · Meeting agenda and minutes ofpreconstruction and coordination meetings. '· Database reports of outstanding submittals, RFIs, and change orders for distribution at project meetings for discussion. ,Monthly status reports of construction progress. C. TASK 520 - CONSTRUCTION CONTRACT ADMINISTRATION a) SPECIFIC ACTIVITIES Act as daily point of contact with the Contractor, and monitor pro~ess quality and quantity of work on a daily basis. · Assemble all documentation required to issue changes to the ~ontract. Prepare cost estimates, justification for change, prepare letters to Contractor issuing proposed change orders and requesting cost proposals, lead change order negotiations with the Contractor, prepare negotiation notes, prepare NTP letters and letters confirming negotiated prices. Prepare amendment to Contractor's contract for transmittal to the City. Review specifications and drawing requirements. Maintain an up-to-date project manual. Prepare and respond to all project correspondence. · Resolve day-to-day project issues, as well as desi~o-n and contract issues with the En~neer, Contractor and Owner. · Verify that Contractor maintains updated record drawings. · Maintain copy of all permits on site. · Monitor project construction costs (actual versus budget) and report monthly. · Review Contractor's baseline schedules. Maintain schedule updates and review and monitor Contractor's CPM schedule. Provide and maintain as-built schedules. b) PRODUCTS · Written documentation pertaining to project issues. · Monthly report of project costs. · Schedule updates. · As-built schedules maintained at project office. · Written documentation and cost estimates for change orders. · Written comments, as needed, to Contractor's CPM schedule. Written amendments to Contractor's contract reflecting cost changes. a) E. TASK 720 - INSPECTION SERVICES a) SPECIFIC ACTIVITIES · Inspect work methods and products; verify compliance with project manual. · Inspect materials; verify compliance with project manual. · Inspect equipment; verify compliance with approved submittals and project manual. · Monitor material quantities installed by Contractor. · Monitor schedule process. · Point of contact for quality control testing services. · Prepare inspection correspondence, records and reports. ~, Conduct quality control meetings.. · Verify permit compliance. -. · Develop punch Iists. · Take, catalog and maintain construction pro~ess photo~aphs. b) PRODUCTS · Daily inspection report on quality compliance. · Material quantity logs. · Startup and testing checklists. · Quality Control test reports. · Punch lists. · Construction photogaphs. F. TASK 900 - PROJECT CLOSEOUT a) SPECIFIC ACTI¥ITIES · Conduct final inspection w/th CiD~ staff and Project Designer to establish final pmnch list. _ · Monitor and verify completion of punch list items and issue substantial completion to Contractor. · Verify submittal of specified warranties and coordinate warranty issues. · Coordinate transmittal of Contractor's record drawing information to the City. · Transmit recommendation of final completion letter to the City. · Transmit ail U-RS Construction Services maintained project files and documentation to the City at completion of the project. b) PRODUCTS · Issuance of Letter of Substantial Completion with final punch list. Transmit Contractor's record drawing information to the City. · Issuance of Final Completion Recommendation letter to the City. Ci~ q£Bremerton 4 Z[ ~ Consrrucn'on Management Sen,ices · Transmit URS Construction Services maintained project files, project manual, construction photographs, correspondence, and etc. to the City. III.OWNER'S RESPONSIBILITIES 1. City of Bremerton shall appoint an Owner's Representative with respect to work to be performed under this Agreement. Owner's Representative shall have complete authority to transmit instructions, receive information and interpret and define City ofBremerton policies. Consultant shall be entitled to rely on representations made by Owner's Representative unless otherwise directed in writing by the City. 2.City of Bremerton shall be responsible for a11 final bid document preparation, reproduction and mailings required for project, and maintain a11 required plan holder lists. 3. Provide access to City Facilities as needed to complete the work at reasonable hours. 4. Provide operating, maintenance and existing desi~srn data and drawings for existing facilities as needed. 5. Provide City employed survey crew as needed to verify Contractor work and to set temporary, bench mark controls for use by the Consultant. 6. Provide Consultant one copier with automatic document feeder (ADF), copy exit sorter, and capability to copy 11" x 17" paper for use at the Consultant's fie[d office for the duration th/s Agreement. Ci~ q£]~remerton 5 ¢~p Construction Management Sera,ices EXHIBIT B CITY OF BREMERTON CALLOW BASIN PRIORITY $ STORM SEPARATION PROJECT CONSTRUCTION MANAGEMENT SERVICES' COMPENSATION Compensation for Consultant's services under this Contract shall be paid as follows for authorized services performed. Personnel Costs shall be at the hourly billing rates of the personnel listed herein and may be adjusted annually by the Consultant upon 30 days written notice to the City. For positions and other work not . covered by the "billing rates" included herein, direct labor with a multiplier of2.11 will be utilized to calculate total labor cost inclusive of overhead and profit. SubConsultant Costs shall be at their cost to Consultant plus a fixed fee. Other Direct Costs shall be at their cost to Consultant plus a fixed fee and are the actual expenses incurred directly or indirectly in connection with the project including, but not limited to, the following: 1. Travel expenses when traveling in connection with the project. Automobile transportation shall be reimbursable at the current rate published by the J_ntemal Revenue Service. 2. Postage charges. 3. Telephone monthly charges; local and long distance. 4. .Office supply charges. 5. Sales tax, excise tax, or goss receipts tax that may be imposed on this Ageement. 6. Field office rent and utilities. 7. Data processing software and hardware, pre-approved by the City. 8. Other direct costs related to the work. Monthly invoices shall be submitted to the City for work performed subsequent to work covered bv all previously submitted invoices and shall be computed pursuant to the rates and iimitations set forth above. A portion of the total fixed fee will be included in each invoice in proportion to the total costs expended to date. The approximate distribution of costs with respect to the tasks are presented in Table B-1. Consultant may adjust the distribution of compensation bet~veen individual tasks of the work noted herein to be consistent with se~'ices actually rendered, but shall not exceed the total estimated compensation amount without prior written approved from the City. EXIllBIT B TABLE B-I CAI,LOW BASIN I'I~,IORITY 5 STOI~,MWATER SEPARATION I.almr Estimale T;tsk 300 Task 510 Task 520 Task 720 Task 900 Totals I'rcconstruction I'rojcct Consh'uction Contract Administration Inspection Contract Contract Admln Managemenl Services Closeout I)irrcl Labor Overhead at Billed Sub'[ask)0z Project Mgmt ('oniric{ Admhl. I'~oJect Controls Submlllala Inspection Closcout rolal Total I'usllioo Staff Rate 110.99% Rate IIours 'A;nounl llours Amount Ilours Amount flours A;ttounl IIours Amount Ilours Amotmt IIours Amotmt Hours Amount Prmcil)al [Itkm Russell 59.85 66.43 126.28 0 0 32 4,041 0 0 0 0 0 O 0 0 B 1,010 40 5,051 Resident Ih;gi~ccr I:h~yd Ilaylcss 33.47 37.15 70.62 I00 7,062 100 7,062 420 29,660 0 30 2,119 1200 84,742 120 8,474 1970 J9,118 Resident l:nginccr loll Vaughn 34.76 38.58 73.34 0 0 0 0: 0 0 0 0 40 2,934 0 ¢ 0 0 40 2,934 Inspector hlspcctur 28.90 32.08 60.98 0 0 0 (] O 0 O 0 0 0 500 30,488 0 0 500 30,488 I'mjccl t'om~ols M;uk Shclttm 38.70 ,12.95 81.65 80 6,532 50 4,083 (I 0 80 6,531 0 O U 0 10 [,300 220 18,454 /Mhllill StJIII)oH lmm Khk 27.76 311.81 58.57 20 1,171 bOO 35,142 O 0 0 0 O 0 O O lDO 5,857 720 42,171 Suhlo{ als 14,766 50,328 29,661: 6,532 5,052 I 15,250 16,648 238,216 ~ Sublotal I.abor per task 14,766 50,328 41,244 115,230 16,648 Total Estimated Direct Labor & Overhead Costs Oflter Direct Costs (Billed with Task 510) Fixed Fcc Ibr Labor L $24,000J Conslrucfion Iqmlographs I)igilal ~ $120/mo I Fichl Ollicc 'l'clcphonc Al-('osl (9 Months) [;icld Ollicc Rcmal & tliililics 60% of AbCoM 19 Monlhs) 5,7011 Project Related Itavcl 34.5 ccnls per inilc or CtlllClll IRS allowable rate 1,5011 Tolal Eslimalcd ODCs t At-ct}st all project ~clalcd ollice supplies, rcl~tcnccs, poslagc, and Mist other cxjmnscs. 3,000 s,,~,,,,,~,q, I 14,780 Fixed F~ ro~ odes [ Sl~00J Total Estimated SubConsullant Costs [ $ ' I Fixed Fcc ~o~ SubCoosultant Costs TOTAl. ESTIMATED COMPENSATION I $ 278,496 EXHIBIT C CITY OF BREMERTON CALLOW BASIN PRIORITY $ STORM SEPARATION PROJECT CONSTRUCTION MANAGEMENT SERVICES PROJECT SCHEDULE The schedules for work conducted under this Ageement are listed herein. The Consultant understands that the City would like to issue the Callow Basin Priority 5 documents for bid in November of 2001 to enable construction to begin in the spring of 2001, with completion of the Project in the fall of 2002. The following milestones of this Project are intended to meet this schedule. Consultant Notice to Proceed October 4, 2001 Consultant receive 75-Percent Design Submittal for review and comment October 5, 2001 Consultant provide review comments of 75-Percent Design Submittal to City October 10, 2001 Consultant receive 90-Percent Design Submittal for review and comment October 24, 2001 Consultant provide review comments ofg0-Percent Design Submittal to City November i, 2001 'City provide Final Plans, Specifications and Bidding Documents November 30, 200 t Issue for Bids December 3, 2001 Pre-Bid Conference December 12, 2001 Bid Opening' December 20, 2001 Contractor NTP January 21, 2002 Start Construction March 1, 2002 Project Substantial Completion August 31, 2002 Project Closed Out October 31, 2002 Ci~. of z?remerron 1 L~ ~ L~onsrrucrion ~9[anagernent Sen, ices AGENDA BILL BREMERTON CITY COUNCIL SuBJEcT: CONSTRUCTION MANAGEMENT FOR AGENDA OF: October 3, 2001 SERVICES FOR THE CALLOW BASIN ORIGINATING DEPT: PW&U Engineering Div. PRIORITY 5 STORM SEPARATION PROJECT, ORIGINATOR: Jennifer Strehler, City Engineer PROFESSIONAL SERVICES AGREEMENT DATE SUBMITTED: September 10, 2001 WITH U-RS CONSTRUCTION SERVICjE.S,, 2. CLEAlt2MNCES: (comment on bac//~~ 3. EXtlIBITS Director, Public Works/Utilities ...~,~r~_.,~--' City Attorney ~~ ( ""; A. Professional Services Agreement with City Treasurer ~ -'- ,4::~N URS Construction Services. Director, Purchasing Council Budget & Finance Committee Operations Committee ENDORSEMENT X JN-FO, RMA. TION APPROVED BY COUNCIL PRESIDENT FOR SUBMITTAL: NL, YOR~~.~-~. COUNCIL PRESDENT 4. SUMMARY STATEMENT AND REOU-IRE~ FOR COUNCIL ACTION: Based on an evaluation of qualified consultants the City. has selected and negotiated a Professional Services Agreement with URS Construction Services to provide construction management (CM) services for the Callow Basin Priority 5 Storm Separation Project. The City has insufficient staff available for construction management of this project. Passage of this Agenda Bill will result in the City's ability to construct the project on time and in compliance with the consent decree schedule. The not-to-exceed amount of the agreement is $278,496.00. The request before the City Council is to approve an agreement for professional services with UTS Construction Services to provide construction management services for the Callow Basin Priority 5 Storm Separation Project. Staff recommends approval of the A~eement. 8. RECOMxMENDATION: Move to approve a Professional Services Agreement with URS Construction Services to provide consmaction management services for the Callow Basin Priority 5 Storm Separation Project, in an amount not to exceed $278,496.00, and authorize the Mayor to execute the same. 9. RESPONSIBLE OFFICIAL: City Engineer ENFORCEMENT OFFICIAL: N/A EXPERA. TION DATE: REVIEW DATE: 10. NOTICE OF ACTION PULLED TABLED APPROVED DISAPPROVED AMENDED COUNCIL DIRECTIVE DATE: 11. AGENDA BIZL NO: 2. CLEARANCE COMMENTS: 5. IMPACT ON NON-PASSAGE: The City's inability to meet the consent decree and order on consent for sewer separation in the Callow Basin. 6. IMPACT ON STAFFING. BUDGETS. FACILITIES. EQUIPMENT OR OTHER RESOURCES: This project is entirely graded by a U.S. EPA Grant. City staffwill administer and monitor the contract with IRS. 7. RESEARCH SOURCES Not Applicable. ab/Agenda Bills 200I/PSA w/LPRS, Callow Basra Priority. 5 Storm S~arafion Project, 9-01t AGENDA BILL BREM~RTON CITY COUNCIL 1. SUBJECT: FOR AGENDA OF: 02/~/02 ORIGINATING DEPT: Executive Public Hearing and an ordinance ORIGINATOR: Mayor Bozeman amending Chapter 2.76 of the DATE SUBMITTED: 2/06/02 BMC regarding purchasing procedures. 2. CLEARANCES: (comment on back 3. EXHIBITS: if necessary) Ordinance City Clerk~ City Attorn~ Purchas Jig~ O ~ e~.~B% ~ AP PROVE D ENDORSE~ I~ BY COUNCIL PRESIDENT FOR SUBMITTAL: MAYOR (-~--I C0~NCIL PRESIDENT 4. S~IMM_ARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: a} The requirement to obtain Committee Chair approval for professional services expenditures in excess of $1000 and Council President's approval for Professional Services expenditures in excess of $10,000 creates additional work for City Council, City Departments and the Purchasing Division. Council should amend this procedure such that professional and purchased services costing less ~han $10,000 ~ must be authorized as determined by the respective oepar~ment head; professional and purchased services costing $10,O00 or ~6r~, but less than $20,000 must authorized by the Mayor any professional or purchased service costing $20,000 or more must have the authorization of City Council. b) We have always followed the State guidelines regarding Small Works Roster projects. This change is a housekeeping move to bring the City back into line with the latest RCW limitations for such projects. 8. RECOMMENDATION: 1) Move to approve an ordinance amending Chapter 2.76 of BMC on first reading 2) Move to pass Ordinance # en second reading. 9. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: 10. NOTICE OF ACTION PULLED TABLED APPROVED DISAPPROVED AMENDED COUNCIL DIRECTIVE: DATE: 11. AGENDA BILL NO: 2. CLEARANCE COM}{ENTS (cont.): 4. SUPPiARY STATEMENT (cont.): 5. IMPACT ON NON-PASSAGE: Council and staff will continue to expend valuable time resources on Iow value service acquisitions. 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES Council and staff will have more time to devote to other tasks in their schedule. 7. RESEARCH SOURCES ORDINANCE NO. AN ORDINANCE of the City Council of the City of Bremerton, Washington, amending section 2.76.300 of the Bremerton Municipal Code relating to contracting for professional and purchased services establishing new levels of contracting authority and further amending section 2.76.400 increasing the contracting authority for small works roster public works projects pursuant to state law. WHEREAS, the current provisions for contracting for professional and purchase services results in delayed and inefficient purchases; and WHEREAS, state legislation increased the contracting authority for Small Works Roster Public Works projects; and WHEREAS, the City Council desires to update it's code provisions relating to contracts for professional and purchase services and small works roster public works projects in order to provide for more effective and efficient contracting of services; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Section 2.76.300 of the Bremerton City Code entitled professional and Purchased Services is hereby amended to read as follows. Sec. 2.76.300. PROFESSIONAL AND PURCHASED SERVICES. (a) General. (1) Professional Services are defined as a vocation, calling, occupation or employment requiring a license, degree, labor, skill or special knowledge wherein the labor or skill involved are predominantly mental or intellectual rather than physical. They include, but are not limited to, consulting on: legal, planning, architectural, engineering or instructional services. Procurent ent (2) Purchased Services are defined as general support services provided by a vendor to accomplish routine, continuing, and necessary functions. They include, but are not limited to: court reporting, data entry, word processing, language translation, equipment repair and maintenance, landscape maintenance, cleaning and janitorial service. i. As needed or annually, the City may advertise in a newspaper of general circulation its projected needs for Professional and Purchased Services disciplines. (3) All p fe i I .... ; .....,;1;~.~ ~.., +~,~ r.;,., c.-^~ $ n ~^ $, nn~ n~ ........ ~p ...... _ contract for professional or purchased se~ices for which the estimated cost to purchase said se~ices is under ten thousand dollars ($10,000.00) shall be approved and entered into pursuant to such te~s ~d conditions as may be authohzed by the director of the depa~ment for which the contract is made. contract for professional or purchased se~ices for which the estimated cost to purchase said se~ices is ten thousand doll,s ($10,000.00} or more must be in writing and approved by the Mayor and the Mayor shall provide repo~s to the City Council for such contracts he or she approves to the extent and in a lo,at as requested by the Council. ~y contract for professional or purchased se~ices for which the estimated cost to purchase said se~ices is twenty thousand dollars ($20,000.00) or more must be in whting and authohzed by the City Council. Contracts for professional and purchased se~ices are not required to follow the bid requirements of BMC 2.76.200 but may be entered into t~ough direct negotiations. Contracts may not be split into multiple purchases to avoid the authohzation requirements set fo~h in this section. 2 Procurement (b) Architectural and Engineering Services. (1) Pursuant to RCW 39.80.030, the City shall publish its requirements for architectural and engineehng services on each occasion when services are required or annually. SECTION 2. Section 2.76.400 of the Bremerton City Code entitled Public Works Contracts is hereby amended to read as follows: Sec 2.76.400 PUBLIC WORKS CONTRACTS. (a) Public Works is defined as all work, construction, alteration, repair or improvements other than ordinary maintenance of City owned structures, infrastructure and properties executed at the cost of the City. The cost of a public work shall include all amounts paid for materials, supplies, equipment and labor on the project. The City may not divide a public works project into phases in order to avoid compliance with bidding requirements. (1) Small Works Roster. In lieu of advertised formal bids, Small Works Roster Public Works projects with an estimated cost of greater than Ten Thousands Dollars ($10,000.00), but less than r~_~ .... Two Hundred Thousand Dollars ~¢~ .... tm,naa ,~n~j ($200,000.00),. . shall be awarded by City Council. i. As needed or annually, the City shall advertise in a newspaper of general circulation its projected needs for Small Works Projects Contractors. ii. Small Works Roster shall consist of all licensed contractors who have requested and are qualified to be on the roster. Proposals shall be solicited from at least five (5) contractors, if available, on the list and then at least one (1) of the invitees shall, if available, be a qualified and certified minority or woman owned contractor. Contracts resulting from proposals submitted greater than $10,000.00 shall be awarded by City Council. (2) Work By Force Account. In lieu of formal bids, Work by Force Account may be used to perform Public Works. Work by Force is the use of City employees and City owned and/or purchased materials to perform a Public Works Project, wherein the total cost of the project, including labor and materials, is less than $20,000.00 if a single craft is involved or $35,000.00 if multiple crafts are used. 3 Procllrelnettt i. If a single project has an estimated cost, including labor and materials in excess of $15,000.00, the City shall, at least fifteen (15) days before beginning work, publish notice describing the work and estimated cost. ii. Work Force Account projects when aggregated, shall not exceed ten percent (10%) of the total dollar amount of the public works construction budget period. iii. The City shall maintain and preserve a full true and accurate account and record of all costs of executing the work as prescribed by budgeting, accounting and reporting laws. iv. A true copy of the account of record shall be filed within sixty (60) days after the completion of the work. SECTION $. Severability. If any one or more sections, subsections, or sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Ordinance and the same shall remain in full force and effect. SECTION 4. Effective Date. This ordinance shall take effect and be in force ten (10) days from and after its passage, approval and publication as provided by law. APPROVED by the City Council the day of ,2002 PASSED by the City Council the day of ,2002 CAROL ARENDS, Council President Approved this day of _, 2002 CARY BOZEMAN, Mayor 4 Procttrettt ent ATTEST: APPROVED AS TO FORM: KATHLEEN MCCLUSKEY, City Clerk ROGER A. LUBOVICH, City Attorney PUBLISHED the day of ., 2002 EFFECTIVE the day of ,2002 ORDINANCE NO. R:ILegaVordinance/Proc urement 5 Procurement